CITY OF ROLLNE Minutes
CALIFORNIA Rolling Hills City Council
Monday, June 12, 2023
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Wilson presiding.
2. ROLL CALL
Councilmembers Present: Black, Dieringer Pieper, Mayor Pro Tem Mirsch, Mayor Wilson Councilmembers Absent: None
Staff Present: Elaine Jeng, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager Robert Samario, Finance Director
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE - Councilmember Dieringer
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS - NONE
5. APPROVE ORDER OF THE AGENDA
Staff pulled Items 11D and 14A.
Motion by Councilmember Pieper, seconded by Councilmember Black to approve the order of the agenda as follows, Items 1-11C, 12F, 13A, 14B and then the remainder of items in regular order. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL) - NONE
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Arlene Honbo, Roger Hawkins
8. CONSENT CALENDAR
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 12, 2023
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
8.C. PULLED BY COUNCILMEMBER DIERINGER
8.D. PAYMENT OF BILLS
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
8.E. REPUBLIC SERVICES RECYCLING TONNAGE REPORT FOR APRIL 2023
8.F. APPROVE AN AMENDED AGREEMENT WITH MCGOWAN CONSULTING FOR SERVICES
RELATING TO STORMWATER MANDATE COMPLIANCE
8.G. APPROVE THE THIRD AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
LSL, LLC TO PROVIDE FINANCIAL AUDIT SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2023 FOR AN AMOUNT NOT-TO-EXCEED $31,400
8.H. RECEIVE AND FILE A REPORT FROM THE MAY 23, 2023 SOLID WASTE AND RECYCLING
COMMITTEE
8.l. RECEIVE AND FILE AN UPDATE ON TENNIS COURTS ADA IMPROVEMENT PROJECT
8.J. RECEIVE AND FILE A STATUS TO AMEND THE WIRELESS COMMUNICATION FACILITIES
ORDINANCE
Motion by Mayor Pro Tem Mirsch, seconded by Councilmember Black to approve Consent Calendar minus Item 8C. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MAY 22, 2023 Motion by Councilmember Dieringer, seconded by Councilmember Black to approve with modification of language in Item 12B stating that the Council took no position. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
10. COMMISSION ITEMS - NONE
11. OLD BUSINESS
11.A. RECEIVE AN UPDATED SOUND PROPOGATION REPORT FROM HQE SYSTEMS INC., AND DIRECT STAFF TO ENGAGE HQE SYSTEM INC. TO INSTALL THE PROPOSED OUTDOOR
SIREN SYSTEM FOR THE CITY OF ROLLING HILLS
Presentation by City Manager Elaine Jeng
HQE representatives Dan Rogers, Charles West, Qais Alkurdi, Jaime Warner Public Comment: Arlene Honbo, Judith Haenel
Motion by Councilmember Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Dieringer, seconded by Councilmember Black to defer consideration until August after the Peninsula Public Safety Committee meeting. Motion failed with no Aye votes:
AYES: None
NOES: None
ABSENT: None
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch directing staff to move forward with the proposed siren installation using the intelligible voice system.
Councilmember Dieringer made a friendly amendment to get more information about the integration with Zonehaven. Councilmember Pieper did not accept the friendly amendment.
Motion carried, with the following vote:
AYES: Black, Pieper, Mirsch, Mayor Wilson
NOES: Dieringer
ABSENT: None
11.B. CONSIDER THE LETTER OF AGREEMENT (LOA) FROM ENERGY SOLUTIONS COMPANY
SITELOGIQ AS AN ALTERNATIVE APPROACH TO IMPLEMENT THE CITY HALL CAMPUS
BACKUP POWER PROJECT AND DIRECT STAFF TO DRAFT A PROFESSIONAL SERVICES
AGREEMENT WITH SITELOGIQ FOR SERVICES
Presentation by City Manager Elaine Jeng
SiteLogiQ representatives Josh Steeber, Jonathan Brown
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to move forward with the Letter of Intent for the service agreement at $28,500. Motion carried with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: Black
ABSENT: None
11.C. APPROVE A WITHDRAWAL FROM REQUEST FOR TIME SCHEDULE ORDER FOR MACHADO
LAKE TOTAL MAXIMUM DAILY LOADS FROM LOS ANGELES REGIONAL WATER QUALITY
CONTROL BOARD
Presentation by City Manager Elaine Jeng
Kathleen McGowan, Consultant
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
11.D. PULLED BY STAFF
MINUTES - CITY COUNCIL MEETING
Monday, June 12,2023
Mayor Wilson moved to Item 12F.
12. NEW BUSINESS
12.F. FINAL RECOMMENDED BUDGET FOR FISCAL YEAR 2023/24
Presentation by Finance Director Robert Samario
Mayor Wilson moved to Item 13A.
13. PUBLIC HEARINGS
13.A PUBLIC HEARING REGARDING POTENTIAL INCREASE TO REFUSE RATES FOR FISCAL YEAR 2023/24
Mayor Wilson introduced the Public Hearing and process that would be followed.
Presentation by City Attorney Patrick Donegan
A final request was made for written protests. The City Clerk reported the total written protests received as eight (8.) The protests did not reach the majority threshold necessary of 376.
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to approve setting the ceiling using the rate in the attached Resolution at $1432.11 per parcel and setting the rate per parcel at that same amount thereby discontinuing the subsidy. Motion carried with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: Black
ABSENT: None
Mayor Wilson moved back to Item 12F for action.
12. NEW BUSINESS
12.F. FINAL RECOMMENDED BUDGET FOR FISCAL YEAR 2023/24
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve the recommended budget decision points less the $20,000 for additional Finance Department needs. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Mayor Wilson moved back to Item 14B.
14. MATTERS FROM STAFF
14.B. DISCUSS REQUEST FOR SMALL GIFTS FOR THE DINNER TO INSTALL LEAGUE OF
CALIFORNIA CITIES LOS ANGELES DIVISION INCOMING PRESIDENT COUNCILMEMBER
BEA DIERINGER (MAYOR WILSON)
Presentation by City Manager Elaine Jeng
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
Motion by Councilmember Black, seconded by Councilmember Pieper to donate existing inventory of Rolling Hills glass dishes as gifts for the Cal Cities Installation Dinner. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Mayor Wilson moved back to Item 12A.
12. NEW BUSINESS
12.A. ACCEPT EMERGENCY STORM DRAIN REPAIRS AND LINING AT OR NEAR 1 MIDDLERIDGE LANE SOUTH TO 3 MIDDLERIDGE LANE NORTH AS COMPLETE, FILE NOTICE OF
COMPLETION WITH THE LOS ANGELES COUNTY RECORDER'S OFFICE, AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO EC CONSTRUCTION
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Councilmember Pieper, seconded by Councilmember Black to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.B. ACCEPT THE DEMOLITION PACKAGE FOR: STANDBY GENERATOR REMOVAL, WATERPROOF REMOVAL, & ELECTRICAL SERVICES PROJECT #2023-02 AS COMPLETE,
DIRECT STAFF TO FILE THE NOTICE OF COMPLETION WITH THE LOS ANGELES COUNTY RECORDER'S OFFICE, AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO
UNLIMITED ENVIRONMENTAL, INC
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.C. CONSIDERATION AND APPROVAL TO AWARD A CONSTRUCTION CONTRACT TO BENNETT
LANDSCAPE FOR REPLACEMENT OF THE THREE RAIL FENCE ALONG PORTUGUESE BEND ROAD BRIDLE TRAIL ADJACENT TO CITY HALL; ADOPT BY RESOLUTION NO. 1336 AUTHORIZING A BUDGET MODIFICATION OF $26,724.50; DIRECT THE CITY ATTORNEY TO FINALIZE A CONSTRUCTION CONTRACT; AUTHORIZE THE CITY MANAGER TO EXECUTE;
AND FIND THE SAME EXEMPT FROM CEQA
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Public Comment: Melissa McNabb
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
Motion by Councilmember Pieper, seconded by Councilmember Black to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.D. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH DCA CIVIL ENGINEERING GROUP TO PROVIDE CIVIL ENGINEERING SERVICES FOR THE 20C PORTION OF THE CREST
ROAD EAST FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $40,536 FUNDED BY FEMA HAZARD MITIGATION PROGRAM #DR4344-526- 112R, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE
PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Councilmember Dieringer, seconded by Councilmember Pieper to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.E. RECEIVE A REPORT ON THE MAY 25, 2023 TRAFFIC COMMISSION MEETING AND PROVIDE
DIRECTION TO STAFF
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Traffic Engineer Vanessa Munoz
Public Comment: Judith Haenel
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to add back the supplemental traffic enforcement to the budget. Motion carried with the following vote:
AYES: Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: Black
ABSENT: None
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Mirsch to install four speed limits signs and replace one sign per the traffic engineer's recommendation. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to follow the Traffic Commission recommendation of not installing guardrails on Outrider Road. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES:
ABSENT: None
12.G. RECEIVE AND FILE A REPORT FROM THE AD HOC FIRE FUEL COMMITTEE ON THE JUNE 6, 2023 MEETING; AND PROVIDE DIRECTION TO STAFF
Presentation by Mayor Pro Tem Mirsch and Councilmember Dieringer Public Comment: Melissa McNabb
Motion by Councilmember Pieper, seconded by Councilmember Black to receive and file and direct committee to continue. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
12.H. CONSIDER AND APPROVE CONTRACT CHANGE ORDER 03 WITH AC PROS TO RESOLVE
ISSUES WITH THE EXISTING ELECTRICAL PANEL AND GROUND REQUIRED BY THE
BUILDING INSPECTOR AS PART OF THE CITY HALL HEATING, VENTILATION, AIR CONDITIONING (HVAC) PROJECT 2023-01
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Councilmember Pieper, seconded by Councilmember Dieringer to approve as presented. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
14. MATTERS FROM THE CITY COUNCIL
14.C. A RECEPTION FOR OUTGOING CITY MANAGER ELAINE JENG ON JUNE 26, 2023 AT 5PM (MAYOR PRO TEM MIRSCH)
Presentation by Mayor Pro Tem Mirsch
Public Comment: Melissa McNabb
Motion by Councilmember Pieper, seconded by Councilmember Dieringer to host a reception on June 26, 2023 at 5 p.m. Motion carried unanimously with the following vote:
AYES: Black, Dieringer, Pieper, Mirsch, Mayor Wilson
NOES: None
ABSENT: None
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023
15. MATTERS FROM STAFF
City Manager Elaine Jeng announced that Planning & Community Services Director John Signo was absent this evening due to illness.
16. RECESS TO CLOSED SESSION - 10:31 P.M.
Public Comment: Dustin McNabb
16.A. CONFERENCE WITH LEGAL COUNSEL: THREATENED LITIGATIONGOVERNMENT CODE SECTION 54956.9(D)(2)THE CITY COUNCIL FINDS, BASED ON ADVICE FROM LEGAL
COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION.NUMBER OF POTENTIAL CASES:1(THREATENED LITIGATION BY A PROPERTY OWNER REGARDING TITLE PROPERTY ISSUES RELATED TO 11 QUAIL RIDGE
ROAD SOUTH BASED ON PAST ACTIONS UNDER THE THEN APPLICABLE CITY VIEW
ORDINANCE)
16.B. PERSONNEL PURSUANT TO GOVERNMENT CODE SECTION (B) 54957 THE CITY COUNCIL
MAY MEET IN CLOSED SESSION TO CONSIDER THE APPOINTMENT/EMPLOYMENT OF A PUBLIC EMPLOYEE. (CITY MANAGER)
17. RECONVENE TO OPEN SESSION - 11:58 P.M.
18. ADJOURNMENT: 11:58 P.M.
The meeting was adjourned at 11:58 p.m on June 12, 2023 in memory of lan McCloud and Richard Horvath.
The next regular adjourned meeting of the City Council is scheduled to be held on Monday, June 26, 2023 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. also be available via City's website link at: https://www.rolling- hills.org/government/agenda/index.php
All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
Christian Horvath, City Clerk
Patrick Wilson, Mayor
MINUTES - CITY COUNCIL MEETING
Monday, June 12, 2023