1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF OCTOBER 23, 2023
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, October 23, 2023
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1351 Next Ordinance No. 384
1 RECOMMENDATION: Approve.
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: SEPTEMBER 25, 2023
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
10.A. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2023-11 FROM THE PLANNING COMMISSION GRANTING APPROVAL OF ZONING CASE NO. 22-51 FOR A SITE PLAN REVIEW TO CONSTRUCT A NEW SINGLE-FAMILY
RESIDENCE WITH A BASEMENT, ATTACHED GARAGE, FIVE-FOOT-HIGH
RETAINING WALLS, NON-EXEMPT GRADING, AND RELATED
IMPROVEMENTS; VARIANCES TO CONSTRUCT: (1) A SWIMMING POOL/SPA IN THE FRONT YARD, (2) RETAINING WALLS EXCEEDING AN AVERAGE OF 2' 6" FEET IN HEIGHT, (3) RETAINING WALLS IN THE FRONT YARD, AND (4) NON-EXEMPT GRADING EXPORT ON A PROPERTY LOCATED AT 4 POPPY TRAIL, ROLLING HILLS, CA 90274 (LOT 17-A-PT) (ARVIDSON), AND FINDING
THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT
RECOMMENDATION:
Receive and file.
CL_AGN_231023_CC_AffidavitofPosting.pdf
CL_MIN_230925_CC_F.pdf
CL_AGN_231009_CC_PaymentOfBills.pdf
CL_AGN_231023_CC_PaymentOfBills.pdf
ATTACHMENT1_CL_PBN_230321_4PoppyTrail_ZC22-51_VicinityMap.pdf ATTACHMENT2_PL_ADR_4PoppyTrail_ZC22-51_DevelopmentTable_RevisedProject.pdf ATTACHMENT3_2023-11_PC_Resolution_4PoppyTrail_ZC 22-51_F_E.pdf ATTACHMENT4_PL_ADR_4PoppyTr_ZC22-51_230711_Email_DaveLong.pdf ATTACHMENT5_CL_AGN_230718_PC_Item9A_PublicComment_NConstant.pdf ATTACHMENT6_CL_AGN_230912_PC_Item9A_PublicComment01.pdf ATTACHMENT7_CL_AGN_230912_PC_Item9A_PublicComment02.pdf ATTACHMENT8_CL_AGN_230912_PC_Item9A_PublicComment03.pdf ATTACHMENT9_CL_AGN_230912_PC_Item9A_PublicComment04.pdf ATTACHMENT10_CL_AGN_230912_PC_Item9A_PublicComment05.pdf ATTACHMENT11_CL_AGN_CC_231009_09_CommissionItems_Email_Becker.pdf ATTACHMENT12_PL_ADR_4PoppyTrail_ZC22-51_Architectural.pdf ATTACHMENT13_PL_ADR_4PoppyTrail_ZC22-51_SitePlan_Grading.pdf 2 10.B. CONSIDERATION TO RECEIVE AND FILE RESOLUTION NO. 2023-12 FROM
THE PLANNING COMMISSION GRANTING APPROVAL OF ZONING CASE NO 23-077 FOR A SITE PLAN REVIEW AND LOT LINE ADJUSTMENT BETWEEN THREE LOTS AT 10,12, AND 14 PINE TREE LANE TO CREATE TWO LARGER LOTS WITH A COMBINED GROSS LOT AREA OF 7.84 ACRES (LOTS 85-1-RH, 85-2-RH, 85-3-RH) (HASSOLDT), AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION: Receive and file.
11. PUBLIC HEARINGS
12. OLD BUSINESS
12.A. APPROVE CURRENT NOISE LEVELS IN THE COUNCIL CHAMBERS OR RECONSIDER AND APPROVE CONTRACT CHANGE ORDER 4B WITH AC
PROS TO RESOLVE AIRFLOW NOISE CONCERNS IN THE CITY COUNCIL
CHAMBERS AS PART OF THE CITY HALL HEATING, VENTILATION, AIR CONDITIONING (HVAC) PROJECT 2023-01
RECOMMENDATION: Evaluate the current noise levels in the Chamber and approve as is or reconsider approval of Contract Change Order 4B; Approve release of held checks for S&K Engineering and AC Pros.
12.B. APPROVE THE DEVELOPMENT PLANS FOR AN EMERGENCY OUTDOOR
SIREN SYSTEM AT THREE LOCATIONS, DIRECT STAFF TO PROCEED WITH
THE PERMITTING AND INSTALLATION OF THE SIREN SYSTEM, AND MAKE A
FINDING THE PROJECT IS CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
RECOMMENDATION: Approve as presented.
13. NEW BUSINESS
13.A. APPOINTMENT OF CITY MANAGER AND APPROVAL OF EMPLOYMENT
AGREEMENT FOR CITY MANAGER SERVICES
RECOMMENDATION: Adopt Resolution No. 1350, appointing Karina Banales to the position of City Manager effective November 13, 2023, and approve the ATTACHMENT14_PL_ADR_4PoppyTrail_ZC22-
51_Alternate_Development_on_Barn_Pad.pdf
ATTACHMENT1_BuildingVicinityMap
ATTACHMENT2_2023-12_PC_Resolution_101214PineTreeLane_ZC23- 077_Hassoldt_F_E.pdf
ATTACHMENT3_Existing_ProposedLotInformation
ATTACHMENT4_DevelopmentTable
ATTACHMENT5_TentativeLotLineAdjustmentMap
CL_BID_230905_2023-01_ACPros_CO-04A_ChamberAddedScope.pdf CL_BID_230905_2023-01_ACPros_CO-04B_MechnicalRoomDamper.pdf PW_OutdoorSirenSystem_Plans_OUTDOOR_MNS_-
_RHA_SUBMITTAL_10_03_23_V1.1.pdf
PW_OutdoorSirenSystem_Photos.pdf
CL_AGN_230706_HQE_SirenInstallation_F_A2_E.pdf
3 employment agreement with Ms. Banales attached as Exhibit A to Resolution No. 1350.
13.B. APPROVE A THIRD AMENDMENT TO THE LEASE AGREEMENT WITH THE
ROLLING HILLS COMMUNITY ASSOCIATION EXTENDING THE TERM UNTIL DECEMBER 31, 2043
RECOMMENDATION: Approve as presented.
13.C. APPROVE AMENDED AND RESTATED AGREEMENT BETWEEN TURBO DATA
SYSTEMS AND THE PALOS VERDES PARKING AUTHORITY (ROLLING HILLS,
ROLLING HILLS ESTATES, AND RANCHO PALOS VERDES) TO PROVIDE
PARKING CITATION ADMINISTRATIVE SERVICES
RECOMMENDATION: Approve as presented.
13.D. APPROVE FIRST AMENDMENT TO THE PROFESSIONAL SERVICES
AGREEMENT WITH MV CHENG & ASSOCIATES FOR FINANCE SERVICES RECOMMENDATION: Approve as presented.
13.E. CONSIDERATION OF REQUEST FROM RHCA TO EXECUTE A LICENSE
AGREEMENT WITH COX BUSINESS
RECOMMENDATION: Review and provide direction to City staff.
13.F. ACCEPT THE CITY HALL HEATING, VENTILATION AND AIR CONDITIONING PROJECT #2023-01 AS COMPLETE, FILE NOTICE OF COMPLETION, AND RELEASE RETENTION AFTER 30 DAY LIEN PERIOD TO AC PROS
RECOMMENDATION: Approve as presented.
13.G. CONSIDER REQUESTS FROM THE PENINSULA SENIORS AND THE WOMEN'S COMMUNITY CLUB OF ROLLING HILLS; DETERMINE FISCAL YEAR 23/24 CONTRIBUTION AMOUNTS FOR COMMUNITY ORGANIZATIONS
RECOMMENDATION: Provide direction to staff.
13.H. CONSIDERATION OF THE CITY OF REDONDO BEACH MAYOR AND COUNCIL'S OCTOBER 3, 2023 LETTER REQUESTING SUPPORT FOR THE
METRO C-LINE EXTENSION ELEVATED HAWTHORNE ALIGNMENT
RECOMMENDATION: Receive and file. Provide direction to staff.
ResolutionNo1350_CityManager_Appointment.pdf
CA_AGR_231023_CM_Agreement_KarinaBanales.pdf
CA_AGR_230907_RHCA_LeaseAmendment03_PE.pdf
CA_AGR_230710_RHCA_LeaseAmendment02.pdf
RHCA 2018-2028_SignedAgreement.pdf
CA_AGR_200717_FirstAmendment_RoadStriping_E.pdf
CL_AGN_231023_CC_RPV_Tubodata_RestatedAgreement.pdf
CA_AGR_231023_MVCheng_Amendment01.pdf
CA_AGR_210712_MVCheng_FinanceServices_E.pdf
CL_AGN_231023_CC_COX_Agrmt_RHCA.pdf
CL_BID_230821_2023-01_ACPros_Invoice04_Retention_CP.pdf CL_BID_230821_2023-01_ACPros_NoticeOfCompletion_D.pdf
CL_AGN_231023_CC_PeninsulaSeniors_Request.pdf
CL_AGN_231023_CC_WomensClub_Request_Receipts.pdf
CL_AGN_231023_CC_RB_Letter_Metro_C-Line_PreferredAlternative.pdf 4 14. MATTERS FROM THE CITY COUNCIL
14.A. VERBAL REPORT FROM THE SOLID WASTE AND RECYCLING COMMITTEE ON THE OCTOBER 3, 2023 MEETING
RECOMMENDATION: Receive and file.
14.B. RECONSIDERATION OF THE RECENT DECISION TO HOLD A DECEMBER 13, 2023 CITY COUNCIL MEETING (COUNCILMEMBER DIERINGER/MAYOR
WILSON)
RECOMMENDATION: Provide direction to staff.
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE FIRE FUEL ABATEMENT AND CODE ENFORCEMENT QUARTERLY REPORT FOR THE THIRD QUARTER OF 2023 (JULY 1
THROUGH SEPTEMBER 30)
RECOMMENDATION: Receive and file.
15.B. REVIEW AND APPROVE THE 2023 HOLIDAY OPEN HOUSE FINAL GUEST LIST; PROVIDE DIRECTION ON PURCHASE OF AN ARTIFICIAL CHRISTMAS TREE
RECOMMENDATION: Approve list as presented; provide direction to staff.
15.C. RECEIVE AND FILE A REPORT ON THE PLANNING COMMISSION AND TRAFFIC COMMISSION TERMS EXPIRING ON JANUARY 1, 2024.
RECOMMENDATION: Receive and file the proposed schedule for appointments of Planning Commissioners and Traffic Commissioners.
16. RECESS TO CLOSED SESSION
16.A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION PURSUANT TO CALIFORNIA GOVERNMENT CODE, SECTION 54956.9 (D)(4).
ONE POTENTIAL CASE - 79 EASTFIELD DRIVE, APN 7567-005-028 RECOMMENDATION: None.
16.B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION EXPOSURE TO LITIGATION PURSUANT TO GOV. CODE 54956.9(D)(2) POTENTIAL CASES: ONE FACTS AND CIRCUMSTANCES: FACTS AND
CIRCUMSTANCES THAT MIGHT RESULT IN LITIGATION AGAINST THE CITY (GOV. CODE 54956.9(E)(1))
RECOMMENDATION: None.
CE_QRP_2023_Q3_Closed_Cases.pdf
CE_QRP_2023_Q3_Opened_Cases.pdf
CE_QRP_2023_Q3_Cumulative_Open_Cases.pdf
CL_AGN_231009_CC_HolidayOpenHouse_ProposedInviteList.pdf CL_AGN_231023_CC_TentativeCommissionerAppointment_Timeline.pdf CL_AGN_231023_CC_PC-Appt_Posting.pdf
CL_AGN_231023_CC_TC-Appt_Posting.pdf
5 17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
Next regular meeting: Monday, November 13, 2023 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6