Agenda packet — Rolling Hills City Council, December 10, 2024 (part 1 of 2)

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS

4.A. RECEIVE AND FILE A PRESENTATION FROM CALIFORNIA WATER SERVICE

REGARDING A NEW WILDFIRE HARDENING RELIABILITY PROJECT ALONG

APPALOOSA LANE AND UPPER BLACKWATER CANYON ROAD AND VERBAL

UPDATE ON THE NEW ABOVE-GROUND MAINS ON CINCHRING ROAD AND

QUAILRIDGE ROAD SOUTH
RECOMMENDATION: Receive and file.

4.B. RECEIVE AND FILE A PRESENTATION OVERVIEW FROM THE CALIFORNIA

GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) REGARDING

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND CAL OES

HAZARD MITIGATION ASSISTANCE PROGRAM
RECOMMENDATION: Receive and file.

5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.

6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Adjourned City Council Meeting

CITY COUNCIL
Tuesday, December 10, 2024

CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.

Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].

Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.

Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1383 Next Ordinance No. 386
CL_AGN_241210_CalWaterPresentation_WildfireHardeningProject.pdf CL_AGN_241210_CalOES_StateHMP_Presentation.pdf
1 agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

6.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL

MEETING
RECOMMENDATION: Approved

7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.

Pursuant to the Brown Act, no action will take place on any items not on the agenda.

7.A. SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
RECOMMENDATION: Receive and file.

8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.

8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF DECEMBER 10, 2024
RECOMMENDATION: Approve.

8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER

READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.

8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: NOVEMBER 25, 2024

REGULAR MEETING
RECOMMENDATION: Approve as presented.

8.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.

8.E. APPROVE APPOINTMENTS TO THE PLANNING & TRAFFIC COMMISSIONS FOR THE TERM BEGINNING JANUARY 2, 2025 AND EXPIRING JANUARY 1, 2029
RECOMMENDATION: Approve the appointment of Sharon Soo to the Planning Commission and re-appointment of Traffic Commissioner Raine.

9. EXCLUDED CONSENT CALENDAR ITEMS

10. COMMISSION ITEMS
CL_AGN_241210_CC_Item4B.pdf
CL_AGN_241210_CC_Item7A.pdf
CL_AGN_241210_CC_Item7A_PublicComment01.pdf
CL_AGN_241210_CC_AffidavitofPosting.pdf
CL_MIN_241125_CC_F_A.pdf
CL_AGN_241210_CC_PaymentOfBills.pdf
2 11. PUBLIC HEARINGS

11.A. A PUBLIC HEARING REGARDING A NUISANCE ABATEMENT AT 20 PORTUGUESE BEND ROAD (LOT 58-A-RH), AND CONSIDERATION OF A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS

DECLARING THE CONDITION OF THE PROPERTY TO BE A PUBLIC

NUISANCE AND ORDERING THE ABATEMENT THEREOF
RECOMMENDATION: As a result of the public nuisance being abated after the public notice was issued, staff recommends cancelling the public hearing.

12. OLD BUSINESS

12.A. DISCUSS POTENTIAL APPROVAL OF A 25% LOCAL MATCH REQUIREMENT AMOUNT (APPROXIMATELY $405,250) FOR THE 2023 SUBMITTED

APPLICATION TO THE FEDERAL EMERGENCY MANAGEMENT AGENCY
(FEMA) HAZARD MITIGATION GRANT PROGRAM TO ADDRESS ADDITIONAL

FIRE FUEL ABATEMENT IN ROLLING HILLS' KLONDIKE CANYON
RECOMMENDATION: Approve as presented or provide direction to staff regarding grant sub-application termination.

13. NEW BUSINESS

13.A. APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH AMPIRICAL SERVICES INC. TO PROVIDE ENGINEERING SERVICES FOR THE 20B

PORTION OF THE EASTFIELD DRIVE FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $117,899

FUNDED BY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
HAZARD MITIGATION PROGRAM #DR4382-177-7R-CA, AUTHORIZE THE CITY

MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL

QUALITY ACT
RECOMMENDATION: Approve as presented.

Attachment 1: ResolutionNo1380_20PBR_NoticeToAbate_F.pdf Attachment 2: Dyer NOV Letter 1.pdf
Attachment 3: Dyer NOV Letter 2.pdf
Attachment 4: 20 PBR Dyer Abatement Letter.pdf
GR_OES_230804_MNS_HMGP_Subapplication.pdf
Attachment A -
GR_OES_241030_Eastfield_UU_20B_Engineering_RFP_F_withAttachments.pdf Attachment B - GR_OES_241126_Eastfield_UU_20B_Engineering_Ampirical_Proposal.pdf Attachment C -
GR_OES_241126_Eastfield_UU_20B_Engineering_Ampirical_CostsSheet.pdf Attachment D -
GR_OES_241204_Eastfield_UU_20B_Engineering_Ampirical_CostsSheet_v3.pdf Attachment E - GR_OES_241126_Eastfield_UU_20B_Engineering_Entrust_Proposal.pdf Attachment F -
GR_OES_241126_Eastfield_UU_20B_Engineering_Entrust_PricingSheet.pdf Attachment G - CA_AGR_241210_Ampirical_Eastfield_UU_20B_F.pdf 3 14. MATTERS FROM THE CITY COUNCIL

15. MATTERS FROM STAFF

15.A. RECEIVE AND FILE A VERBAL UPDATE ON THE OUTDOOR EMERGENCY

SIREN PROJECT AND CITYWIDE TESTING
RECOMMENDATION: Receive and file.

16. RECESS TO CLOSED SESSION

16.A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION PURSUANT TO GOVERNMENT CODE SECTION 54957 (B)(1) TITLE: CITY MANAGER RECOMMENDATION: None.

16.B. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)THE

CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION

IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V.

CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.:
24STCV20953
RECOMMENDATION: None.

16.C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS

AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS
RECOMMENDATION: None.

17. RECONVENE TO OPEN SESSION

18. ADJOURNMENT
Next regular meeting: Monday, January 13, 2025 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.

Notice:

Public Comment is welcome on any item prior to City Council action on the item.

Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting 4 Agenda Item No.: 4.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AND FILE A PRESENTATION FROM CALIFORNIA WATER

SERVICE REGARDING A NEW WILDFIRE HARDENING RELIABILITY

PROJECT ALONG APPALOOSA LANE AND UPPER BLACKWATER
CANYON ROAD AND VERBAL UPDATE ON THE NEW ABOVEGROUND MAINS ON CINCHRING ROAD AND QUAILRIDGE ROAD SOUTH
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and file.

ATTACHMENTS:

CL_AGN_241210_CalWaterPresentation_WildfireHardeningProject.pdf 5 CALIFORNIA WATER SERVICE
December 10th, 2024
New Looped Water System Along Appaloosa Ln and Upper Black Canyon Rd Presenters: Agustin Baeza and Brianda Nunez
Wildfire Hardening Reliability Project
6 Agenda
2 • Cal Water Overview
• Project Background
• Project Scope
• Timeline
• Next Steps
7 California Water Service (Cal Water)
• Have provided water service in
the area since 1970.
• To meet customer needs, we
purchase surface water from
Metropolitan Water District.
• Our system includes ~350miles
of pipelines
3 8
Project Background
• MRP VS Wildfire Projects
• High Risk Fire Zone
• All New Main
• Improve
• Grid Resiliency in the System
• Water Quality
• Fire Flow Capacity
4 9
Project Background
• MRP VS Wildfire Projects
• High Risk Fire Zone
• All New Main
• Improve
• Grid Resiliency in the System
• Water Quality
• Fire Flow Capacity
5 10
Project Background
• MRP VS Wildfire Projects
• High Risk Fire Zone
• All New Main
• Improve
• Grid Resiliency in the System
• Water Quality
• Fire Flow Capacity
6 11
Project Scope
• Install new 2,000 LF of 6” DI HDSS belowground
• Collaboration with City, McGee Survey data, and
Cotton Shire
• Install (2) new Fire Hydrants
• Relocating existing Pressure Reducing Valve
Vault
• Easement on existing private road required
7 12
Timeline (Tentative)
8 Preliminary Design
Completed
Project
Completion
Apr/May
2025
Geotech
Investigation
December
2024
Construction
Start
Feb/March
2025
Final Design
December
2024
Community
Outreach
Completed
• CWS willing to start ASAP
13 Next Steps
9 • Geotech Report
• Finalize Design Plans
• Easement Finalization
• Material Procurements & Construction Scheduling
14 Contact Information
Agustin Baeza
Operations Manager
[email protected]
C: 310-420-7891
Dan Northcutt
Property Program Manager
[email protected]
C: 714-380-1680
Brenda Vargas
Engineering
[email protected]
C: (408) 824-4411
Brianda Nunez
Engineering
[email protected]
C: (213) 334-2526
15 11
Questions?
16 Agenda Item No.: 4.B
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AND FILE A PRESENTATION OVERVIEW FROM THE

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
(CAL OES) REGARDING FEDERAL EMERGENCY MANAGEMENT

AGENCY (FEMA) AND CAL OES HAZARD MITIGATION ASSISTANCE

PROGRAM
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and file.

ATTACHMENTS:

CL_AGN_241210_CalOES_StateHMP_Presentation.pdf
17 California Office of Emergency Services
State Hazard Mitigation Program
Robyn Fennig, CFM
https://www.caloes.ca.gov/office-of-the-director/operations/recovery-directorate/hazard-mitigation/ December 10, 2024
18 FEMA’s Definition of Hazard Mitigation
Hazard Mitigation is any sustained action taken to reduce or eliminate long-term risk to people, property and the environment from natural hazards and their effects.
19 Mitigation Program
Cal OES Hazard Mitigation Program | 3
• Planning (state and local) informs development and selection of projects • Technical assistance provides to support community subapplications • Grants division manages FEMA Hazard Mitigation Assistance (HMA) grants • Quality Assurance Division provides support to monitor and measure effectiveness of program
• Coordination with other federal, state, local and non-profit partners o FEMA Region IX
o California Department of Water Resources (DWR)
o California Governor’s Office of Planning and Research (OPR) o California Department of Forestry and Fire Protection (CAL FIRE) o US Army Corps of Engineers (USACE)
20 State Hazard Mitigation Plan
Cal OES Hazard Mitigation Program | 4
• Sets statewide mitigation priorities and documents
statewide program efforts
• Provides the foundation for strategies that should
be considered in the Local Mitigation Plans
(LHMPs)
• Outlines actions to be implemented upon adoption
• State agencies are covered by the SHMP for the
purposes of Mitigation Grant Funding
• Approved August 30, 2023
21 Hazard Mitigation Assistance Funding Authorization
Cal OES Hazard Mitigation Program | 5
• Hazard Mitigation Grant Program (HMGP): Funding for California hazard mitigation actions. Available after federal major disaster declarations. Ongoing acceptance of proposals (Notices of Interest or NOIs).
• Building Resilient Infrastructure and Communities (BRIC): Annual, nationally-competitive program funding mitigation actions. Process starts each year in fall. • Flood Mitigation Assistance (FMA): Annual, nationally-competitive program funding mitigation actions that protect properties insured by National Flood Insurance Program (NFIP). Process starts each year in fall.
• FMA Swift Current: provides funding to mitigate buildings insured through the National Flood Insurance Program after a major disaster declaration following a flood-related disaster event to reduce risk against future flood damage.
• Legislative Pre-Disaster Mitigation Grant Program (LPDM): Annual earmark program overseen by the DHS Appropriations Committee
• Rehabilitation of High Hazard Potential Dam (HHPD) Grant Program: provides technical, planning, design, and construction assistance in the form of grants for rehabilitation of eligible high hazard potential dam in jurisdictions that address dam hazards in their LHMPs (managed by DWR) 22 Eligible Subapplicant Entities
Cal OES Hazard Mitigation Program | 6
• State Agencies
• Local Governments: Counties, Cities, Towns, etc.
• Special Districts
• Federally Recognized Tribes
• Private Nonprofit Organizations (PNPs) (not eligible for BRIC) • The entity must have a FEMA-approved and locally adopted LHMP • PNPs in HMGP are exempt from this requirement
23 Application Requirements (FEMA)
Cal OES Hazard Mitigation Program| 7
• Must have a FEMA-approved and locally-adopted Local Hazard Mitigation Plan • Participating in a multijurisdictional process with Rolling Hills Estates, Rancho Palos Verdes, Palos Verdes Estates, and two geologic hazard abatement districts (Klondike Canyon and Albalone Cove) – grant awarded kickoff took place October 2024
• Would not be eligible for a grant until the planning process is complete and it’s been adopted • Long-term, standalone solution
• Cost-effective using FEMA’s Benefit Cost Analysis toolkit; benefit cost ratio 1.0 or greater • 48 month period of performance
• 25% non-federal cost share match required
• No work can begin until it’s approved by FEMA
• City of Rolling Hills has had several HMGP subgrants
• DR-4382 – wildfire mitigation project to underground power lines in partnership with SoCal Edison • DR-4382 – vegetative management/fuel break/erosion control • DR-4344 – wildfire/seismic mitigation project to underground power lines 24 Eligible Activities
Cal OES Hazard Mitigation Program | 8
• Planning Grants: deliverable is a FEMA-approved LHMP (new or update) • Planning-related activity grants aim to integrate LHMPs to other planning mechanisms, outreach/education for your LHMP or floodplain management
• Project scoping should be used when the mitigation problem and solution are not known, and you need to evaluate a potential intervention (i.e. the proposed activity results in a resource, strategy, or tangible mitigation product that will reduce or eliminate risk and damage from future flooding and increase resilience)
• Construction projects: structural mitigation (A/D, elevation, reconstruction), wildfire mitigation, nature-based solutions. • Nature-based solutions include, but are not limited to, restoration of grasslands, rivers, floodplains, wetlands, dunes, and reefs; living shorelines; soil stabilization; aquiver storage and recovery; bioretention systems
25 Submitting a Subgrant – Cal OES Process
Cal OES Hazard Mitigation Program| 9
• Request a Project Scoping Call
• Submit a Notice of Interest (NOI) – accepted anytime, priority given to subapplicants who submit by deadlines for specific NOFOs in online system • NOI reviewed by Cal OES, subapplicants with eligible activities will be invited to attend a subapplication development webinar/workshops • Subapplication submitted to Cal OES in our online system • Cal OES reviews subapplications
• Request for Information (RFI)
• Cal OES submits all subapplications to FEMA
• FEMA may have additional RFIs
26 Cal OES Assistance – Technical Assistance
Additional Points:
 Ensure detailed Scope of Work
(SoW)
• Location
• Purpose
• Approach
• Feasibility
• Expected outcomes
• Benefits of the activity
 Cost estimate and narrative
describing the anticipated costs
 Data collection for costeffectiveness screening
 A FEMA credible BCA is key. If the
project is preliminary, phase the
project and include a rerun of the
BCA as a Phase I deliverable
Identification of
the Problem
• Problem statement
and history of hazards
• What is the hazard
and risk?
• How long has it been
occurring?
• What are the
damages and loss of
function/service?
• Note quantitative and
qualitative losses
• Future conditions (SLR,
climate impacts,
demographic
changes, etc.)
• How is climate
change worsening the
problem?
Potential
Projects/Solutions
• Include:
• Hazard Mitigation
Planning
• Planning Studies
• Feasibility Studies
• Capital Project Plans
• New budgetary
need requests
• Comprehensive
stakeholder
engagement for
project identification
• Do you know if solution
is feasible?
• What may be the
challenges with
implementation?
Technical
Assistance (TA)
• Assistance with project
scoping
• How to quickly identify
projects that may be
eligible, feasibility,
cost-effective, and
competitive
• Goal is to identify
projects that will be
competitive with
FEMA’s priorities for

BRIC & FMA
• Focus time and
resources on good,
fundable projects
Cal OES Hazard Mitigation Program| 10
27 BRIC Funding by Year
Cal OES Hazard Mitigation Program | 11
$95,448,982.00
$180,180,256.00
$501,828,488.00
$238,226,147.00
$404,551,018.00
$819,819,744.00
$1,798,171,512.00
$761,773,853.00
BRIC 2020
BRIC 2021
BRIC 2022
BRIC 2023
Funding Available by Year
California Rest of Nation
28 California BRIC History
Cal OES Hazard Mitigation Program| 12
CA BRIC 2021 (Fed Share)
$66,274,460
$180,180,256
CA BRIC 2023 (Fed Share)
$338,363,247
$238,226,147
CA BRIC 2022 (Fed Share)
$501,828,488
CA BRIC 2020 (Fed Share)
$377,721,964
$95,448,982
BRIC 2021 (Competitive)
 Total Funding Available:
$1 billion
 California Selected:
$180 million (18%)
 Projects Submitted: 11
 Projects Selected: 9
BRIC 2020 (Competitive)
 Total Funding Available:
$500 million
 California Selected:
$95.5 million (19.1%)
 Projects Submitted: 26
 Projects Selected: 4
BRIC 2023 (Competitive)
 Total Funding Available:
$1 billion
 California Selected:
$238 million (24%)
 Projects Submitted: 24
 Projects Selected: 13
BRIC 2022 (Competitive)
 Total Funding Available:
$2.3 billion
 California Selected:
$501.8 million (21.8%)
 Projects Submitted: 19
 Projects Selected: 19
Not Selected Selected
29 Next Steps
Cal OES Hazard Mitigation Program| 13
• Submitting a Notice of Interest
• Discuss what data is available, specifically for the BCA • Outline what goes into a budget, scope of work, and schedule • Complete the local planning process – adopt the plan! • Recommend meeting with other communities
30 Thank you!
31 Agenda Item No.: 6.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL

MEETING
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approved.

ATTACHMENTS:

CL_AGN_241210_CC_Item4B.pdf
CL_AGN_241210_CC_Item7A.pdf
32 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
December 10, 2024
4B. RECEIVE AND FILE A PRESENTATION OVERVIEW FROM THE CALIFORNIA

GOVERNOR'S OFFICE OF EMERGENCY SERVICES (CAL OES) REGARDING

FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND CAL OES HAZARD

MITIGATION ASSISTANCE PROGRAM
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY

MANAGER
CL_AGN_241210_CalOES_StateHMP_Presentation.pdf
33 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
December 10, 2024
7A. SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY

MANAGER
CL_AGN_241210_CC_Item7A_PublicComment01.pdf
34 Agenda Item No.: 7.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: SUPPLEMENTAL PUBLIC COMMENT ON NON-AGENDA ITEMS DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Receive and file.

ATTACHMENTS:

CL_AGN_241210_CC_Item7A_PublicComment01.pdf
35 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
1 December 9, 2024
City of Rolling Hills
City Council
2 Portuguese Bend Rd.

Rolling Hills, CA 90274
Cc Rolling Hills Community Association
1 Portuguese Bend Rd.

Rolling Hills, CA 90274
Dear City of Rolling Hills:

There are continued concerns with the crack on Quail Ridge Rd S. On November 29, 2024 at approximately 1:00AM, a large Ficus tree at the south corner of the bedroom of 3 Quail Ridge S. suddenly fell over, pointing to the direction of land movement below the crack (See figures 1-3). This tree was approximately 16 feet away from the crack and 14 feet away from the edge of the house. The roots and dirt under the tree were examined and found to have excessive amounts of moisture. The sprinkler system timers had all been reduced months prior to the tree falling and there was no sign of irrigation or potable water leakage on the water meter. There may be a leak from another property, California Water Service’s water line, and/or water tower that is contributing to land movement in this area.

Suffice to say, the crack, though slowing at geologist control points near the road, is still growing and maybe getting larger in other areas of land not monitored by the geologist. I have included several updated photos of the crack on 3 Quail Ridge S. in the canyon below the residence. These cracks were not visible prior to September 28, 2024 and are now easily identified (See figures 4 – 6).

The City continues to claim the crack is not effected by nearby development, not of concern, and is slowing down. I would like to invite the City Council members to see the crack in its entirety on 3 Quail Ridge S.

The City needs recognize the continuing issue and agendize a vote to place a development moratorium in the landslide area until the land stops moving and the slide area is deemed safe for all residents and their property. (proposed moratorium area shown on Figure 14 in this letter).

Pursuant to Government Code section 66300, subdivision (b)(1)(B)(ii), a city cannot enforce a moratorium that would limit housing development until it has submitted the ordinance to and received approval from HCD. Conditions for imposing a moratorium, or similar restrictions on housing development, must demonstrate “an imminent threat to the health and safety of persons residing in, or within the immediate vicinity of, the area subject to the moratorium” (Gov. Code, § 66300, subd. (b)(1)(B)(i)). The City of Rolling Hills and its elected and appointed officials can demonstrate and know that there is an imminent threat to the Rolling Hills residents living in the vicinity of the Greater Portuguese Landslide Complex.
36 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
2 I continue to submit these letters to the City as part of my due diligence. Until the City can prove that development is safe, not adversely affecting other properties, and not contributing to an existing and expanding landslide issue, should the moratorium be lifted.

I AGAIN REQUEST, THE CITY AGENDIZE A MORATORIUM ON DEVELOPMENT AND REMOVAL OF 3+ INCH DIAMETER TREES, PUBLICALLY DISCUSS THE ITEM, AND VOTE ON THE ITEM.

Sincerely,
James and Ann Bellis
3 Quail Ridge Rd. S., Rolling Hills, CA 90274
Enclosed
Table of Figures
Figure 1: November 28, 2024 Ficus Tree Failure .........................................................................................3 Figure 2: November 28, 2024 Ficus Tree Failure .........................................................................................4 Figure 3: November 28, 2024 Ficus Tree Failure .........................................................................................5 Figure 4: November 11, 2024 Canyon Below 3 Quail Ridge S - Increased Fence Damage.........................6 Figure 5: November 11, 2024 - Crack in Canyon Below 3 Quail Ridge S...................................................7 Figure 6: November 11, 2024 Crack and fracturing in canyon below 3 Quail Ridge Rd S..........................8 Figure 7: September 9, 2024 Crack between 3 and 5 Quail Ridge Rd. S. ....................................................9 Figure 8: September 9, 2024 Crack and movement on Quail Ridge Rd. S...................................................9 Figure 9: September 24th, 2024 Showing Expanding Crack and vertical movement ...............................10 Figure 10: September 29, 2024 showing crack widening and vertical movement ..................................... 11 Figure 11:September 29, 2024 showing crack all the way through property and damaging fence............. 11 Figure 12: September 30, 2024 Crack running through retaining wall.......................................................12 Figure 13: Greater Portuguese Bend Landslide Complex Overview Map.................................................13 Figure 14: Proposed Rolling Hills Moratorium Area..................................................................................14 37 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
3 Figure 1: November 28, 2024 Ficus Tree Failure
38 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
4 Figure 2: November 28, 2024 Ficus Tree Failure
39 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
5 Figure 3: November 28, 2024 Ficus Tree Failure
40 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
6 Figure 4: November 11, 2024 Canyon Below 3 Quail Ridge S - Increased Fence Damage 41 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
7 Figure 5: November 11, 2024 - Crack in Canyon Below 3 Quail Ridge S 42 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
8 Figure 6: November 11, 2024 Crack and fracturing in canyon below 3 Quail Ridge Rd S 43 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
9 Figure 7: September 9, 2024 Crack between 3 and 5 Quail Ridge Rd. S.

Figure 8: September 9, 2024 Crack and movement on Quail Ridge Rd. S. 44 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
10 Figure 9: September 24th, 2024 Showing Expanding Crack and vertical movement 45 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
11 Figure 11:September 29, 2024 showing crack all the way through property and damaging fence Figure 10: September 29, 2024 showing crack widening and vertical movement 46 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
12 Figure 12: September 30, 2024 Crack running through retaining wall 47 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
13 Figure 13: Greater Portuguese Bend Landslide Complex Overview Map 48 James and Ann Bellis
3 Quail Ridge Rd. South
Rolling Hills, CA 90274
(909) 855-7868
[email protected]
14 Figure 14: Proposed Rolling Hills Moratorium Area
49 Agenda Item No.: 8.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF DECEMBER 10, 2024
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve.

ATTACHMENTS:

CL_AGN_241210_CC_AffidavitofPosting.pdf
50 Administrative Report

8.A., File # 2569 Meeting Date: 12/10/2024
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE

APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF DECEMBER 10, 2024

EXECUTIVE SUMMARY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF ROLLING HILLS )

AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.

Legislative Body City Council
Posting Type Adjourned Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time DECEMBER 10, 2024 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.

Christian Horvath, City Clerk
Date: December 6, 2024
51 Agenda Item No.: 8.B
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER

READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve.

ATTACHMENTS:
52 Agenda Item No.: 8.C
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: NOVEMBER 25, 2024 REGULAR MEETING
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

CL_MIN_241125_CC_F_A.pdf
53 MINUTES – CITY COUNCIL MEETING
Monday, November 25, 2024

Page 1 ends

Minutes
Rolling Hills City Council
Monday, November 25, 2024
Regular Meeting 7:00 p.m.

1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Mirsch presiding.

2. ROLL CALL
Councilmembers Present: Wilson, Dieringer, Pieper, Mayor Mirsch Councilmembers Absent: Black
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager Samantha Crew, Management Analyst
Pat Donegan, City Attorney

3. PLEDGE OF ALLEGIANCE – San Pedro High School student Melissa Gonzalez

4. OATH OF OFFICE / CITY COUNCIL REORGANIZATION / PRESENTATIONS /

PROCLAMATIONS / ANNOUNCEMENTS

4.A. ADMINISTRATION OF OATH OF OFFICE BY CITY CLERK TO MAYOR PRO TEM JEFF PIEPER

AND COUNCILMEMBER BEA DIERINGER
City Clerk / Executive Assistant to the City Manager Horvath administered the Oath of Office to Mayor Pro Tem Pieper and Councilmember Dieringer.

4.B. CITY COUNCIL REORGANIZATION
Motion by Mayor Mirsch, seconded by Councilmember Wilson to nominate Jeff Pieper as Mayor. Motion carried unanimously with the following vote:

AYES: Wilson, Dieringer, Pieper, Mayor Mirsch
NOES: None
ABSENT: Black
Motion by Mayor Pieper, seconded by Councilmember Mirsch to nominate Bea Dieringer as Mayor Pro Tem.

Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
Mayor Pieper remarked on former Mayor Mirsch’s past year of service and presented her with a plaque of recognition. The following sent certificates of recognition for her service:

Congressmember Ted Lieu
State Senator Ben Allen
State Assemblymember Al Muratsuchi
LA County Supervisor Hahn
54 MINUTES – CITY COUNCIL MEETING
Monday, November 25, 2024

Page 2 ends

Palos Verdes Estates Mayor Dawn Murdock
Rancho Palos Verdes Mayor John Cruikshank
Rolling Hills Estates Mayor Velveth Schmitz
Palos Verdes Library District Board President Bob Parke Palos Verdes Unified School District President Ami Gandhi Councilmember Wilson and Mayor Pro Tem Dieringer also made remarks and thanked former Mayor Mirsch for her service.

Former Mayor Mirsch noted it was an honor to serve during a challenging year. She thanked the residents for their public participation, City staff, and her colleagues while reflecting on her term.

Mayor Pieper requested a motion for a brief recess at 7:09 p.m. Without objection, so ordered.

Mayor Pieper reconvened the meeting at 7:12 p.m.

5. APPROVE ORDER OF THE AGENDA
Mayor Pieper requested moving Item 15B up after the consent calendar. Without objection, so ordered.

6. BLUE FOLDER ITEMS (SUPPLEMENTAL) – NONE

7. PUBLIC COMMENT ON NON-AGENDA ITEMS – NONE

8. CONSENT CALENDAR

8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF NOVEMBER 25, 2024

8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL

ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA

8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: NOVEMBER 11, 2024 REGULAR

MEETING

8.D. PAYMENT OF BILLS

8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR OCTOBER 2024

8.F. RECEIVE AND FILE MEASURE W, MUNICIPAL SAFE CLEAN WATER (SCW) ANNUAL REPORT FOR FISCAL YEAR 2023-24

8.G. PULLED BY MAYOR PRO TEM DIERINGER

8.H. FOR SECOND READING AND ADOPTION: ADOPT BY TITLE ONLY ORDINANCE NO. 385 AMENDING CHAPTER 17.28 OF THE MUNICIPAL CODE REGARDING ACCESSORY

DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS TO COMPLY WITH RECENT CHANGES IN STATE LAW; AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER SECTION 21080.17 OF THE PUBLIC RESOURCES CODE Motion by Councilmember Wilson, seconded by Councilmember Mirsch to approve the Consent Calendar except Item 8G. Motion carried unanimously with the following vote:
55 MINUTES – CITY COUNCIL MEETING
Monday, November 25, 2024

Page 3 ends

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black

9. EXCLUDED CONSENT CALENDAR ITEMS

8.G. RECEIVE AND FILE SUBMITTAL OF THE ANNUAL MUNICIPAL STORMWATER REPORT FOR FISCAL YEAR 2023-24
Mayor Pro Tem Dieringer had some questions specific to water monitoring. Kathleen McGowan, City Consultant on stormwater matters proceeded to answer questions and explain the tracking information provided in Attachments D and E.

Motion by Mayor Pro Tem Dieringer, seconded by Councilmember Wilson to receive and file. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
Mayor Pieper moved to Item 15B.

15. MATTERS FROM STAFF

15.B. RECEIVE AND FILE A VERBAL UPDATE ON FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) GRANT PROGRAMMING ADMINISTERED BY CALIFORNIA GOVERNOR'S OFFICE OF

EMERGENCY SERVICES (CAL OES)
Presentation by City Manager Karina Bañales
Area G Disaster Management Coordinator Brandy Villanueva Public Comment: James Wald
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Dieringer authorizing staff to arrange a meeting with Cal OES for a site visit to the City of Rolling Hills and attend a future City Council meeting; to begin coordinating with Cal OES specifically regarding applying for available grant programs, and return to the Council with updates or any required approvals. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
Mayor Pieper returned to the regular Agenda Order.

10. COMMISSION ITEMS – NONE

11. PUBLIC HEARINGS – NONE

12. OLD BUSINESS – NONE

13. NEW BUSINESS – NONE
56 MINUTES – CITY COUNCIL MEETING
Monday, November 25, 2024

Page 4 ends

14. MATTERS FROM THE CITY COUNCIL

14.A. VERBAL UPDATE ON THE CITY HALL ADA PROJECT PROGRESS (MAYOR PIEPER) Presentation by Mayor Pieper
Motion by Councilmember Wilson, seconded by Councilmember Mirsch authorizing the Mayor to work with staff towards developing a revised plan for ADA compliance as a result of the Rolling Hills Community Association Architectural Committee’s denial of approval. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black

15. MATTERS FROM STAFF

15.A. REVIEW COUNCIL EXPENDITURES FOR CONFERENCES ABOVE AND BEYOND THE $1000

LIMIT PER MEMBER AS SET BY RESOLUTION AND DISCUSS POTENTIAL APPROVAL OR DENIAL
Presentation by City Clerk / Executive Assistant to the City Manager Christian Horvath Motion by Mayor Pieper, seconded by Councilmember Wilson to reimburse Mayor Pro Tem Dieringer $1002.00 for expenses incurred, approve an additional maximum of $75.00 for a forthcoming December expense specific to the CalCities/Contract Cities event, and specify that any future expenditures, for the remainder of the fiscal year, will not be approved without a formal estimated budget presented to the City Council ahead of time. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Dieringer, Mayor Pieper
NOES: None
ABSENT: Black
City Manager Bañales verbally reported out on recent discussions with Southern California Edison regarding their exploration of solutions to re-energize impacted areas within the city. Councilmember Mirsch shared her perspective from attending the meeting and expressed a desire to continue participating in future meetings on behalf of the City Council and the impacted residents.

City Clerk / Executive Assistant to the City Manager Horvath verbally reported out on recent notifications from the California Fair Political Practices Commission regarding Form 700 submission requirements beginning in 2025.

Councilmember Wilson requested that staff look into regulations or guidance specific to noise and air pollution as a result of increased generator usage in the community as compared to other cities or locations.

16. RECESS TO CLOSED SESSION – 9:08 P.M.

16.A. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(4) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT

DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE)

16.B. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS,

BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL 57 MINUTES – CITY COUNCIL MEETING
Monday, November 25, 2024

Page 5 ends

PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE:

CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953

16.C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (2 CASES) CPUC COMPLAINTS AGAINST SOTHERN CALIFORNIA EDISON

AND SOCAL GAS

17. RECONVENE TO OPEN SESSION – 10:08 P.M.

18. ADJOURNMENT: 10:08 P.M.

The meeting was adjourned at 10:08 p.m. on November 25, 2024. The next adjourned regular meeting of the City Council is scheduled to be held on Tuesday, December 10, 2024 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.

Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Jeff Pieper, Mayor
58 Agenda Item No.: 8.D
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: December 10, 2024
BACKGROUND:

None.

DISCUSSION:

None.

FISCAL IMPACT:

None.

RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

CL_AGN_241210_CC_PaymentOfBills.pdf
59 60
61 Agenda Item No.: 8.E
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE APPOINTMENTS TO THE PLANNING & TRAFFIC COMMISSIONS FOR THE TERM BEGINNING JANUARY 2, 2025 AND
EXPIRING JANUARY 1, 2029
DATE: December 10, 2024
BACKGROUND:

The City of Rolling Hills commission appointment process for filling expiring terms calls for the incumbents and public to be informed of the openings prior to the expiration of terms.

On October 28, 2024, the City Council reviewed the appointment timeline, and the official local appointment list, per the Maddy Act, was posted at City Hall.

On October 29, 2024, letters were mailed to incumbents advising of the Commission reappointment process. The public was noticed via the Blue Newsletter and City Website of the openings and the timeline process.

On November 21, 2024, at 12 p.m., the period to receive letters of interest ended.

On December 4, 2024, the City Council Personnel Committee (Councilmember Pieper and Councilmember Dieringer) conducted interviews with new Commission candidates.

The below list shows the Commissioners whose terms are expiring along with the date of their original appointment and term expiration.

Planning Commission
Jana Cooley November 14, 2016 to January 1, 2025
Traffic Commission
Charlie Raine May 9, 2016 to January 1, 2025
62 DISCUSSION:

Upon completion of the noticing period and the November 21, 2024 due date for letters of interest, staff had received one submission for the Planning Commission from Ms. Sharon Soo. For the Traffic Commission, staff received submissions from incumbent Commissioner Raine as well as Mr. Roger Hawkins and Mr. Bill Varner.

Interviews were conducted on December 4, 2024. The Personnel Committee recommends the appointment of Ms. Soo to the Planning Commission and re-appointment of Traffic Commissioner Raine for a four-year term commencing January 2, 2025 and ending January 1, 2029
FISCAL IMPACT:

None.

RECOMMENDATION:

Approve the appointment of Sharon Soo to the Planning Commission and re-appointment of Traffic Commissioner Charlie Raine.

ATTACHMENTS:
63 Agenda Item No.: 11.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT:

A PUBLIC HEARING REGARDING A NUISANCE ABATEMENT AT 20
PORTUGUESE BEND ROAD (LOT 58-A-RH), AND CONSIDERATION

OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ROLLING HILLS DECLARING THE CONDITION OF THE PROPERTY TO

BE A PUBLIC NUISANCE AND ORDERING THE ABATEMENT

THEREOF
DATE: December 10, 2024
BACKGROUND:

On April 22, 2024, City Staff was alerted to the fact that there is a dead pine tree located along Portuguese Bend Road a few hundred feet north of Saddleback Road and Poppy Trail on the east side of the road. Staff reached out to adjacent property owners, the Rolling Hills Community Association (RHCA), and Los Angeles County Weight and Measures to determine the exact location of the tree. After some research, staff determined the dead tree was located at 20 Portuguese Bend Road (Lot 58-A-RH) (hereinafter referred to as the “Subject Property”). The dead tree is clearly visible from the street, is a fire hazard, and an eyesore.

On May 23, 2024, City Staff sent a first notice of violation regarding a dead tree and any other overgrown/dead vegetation on a property located at 20 Portuguese Bend Road (Lot 58-A-RH) (Attachment 2). Per Rolling Hills Municipal Code (RHMC) Section 8.30.010 ( Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance), the violation is a public nuisance:
"Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance." 64 City Staff indicated the tree must be removed no later than June 6, 2024. This deadline passed and the Property Owners failed to make a good faith effort towards abatement of the nuisance condition on the Subject Property.

On June 6, 2024, City Staff sent a second notice to the Owners, indicating that the items must be removed no later than June 20, 2024. This deadline passed, and the Property Owners failed to make a good faith effort to abate the nuisance condition on the Subject Property (Attachment 3).

On August 13, 2024, City Staff sent a Notice to Abate to the Property Owners, requiring them to abate the identified nuisance within 15 days from the date of the Notice, or August 28, 2024. If the conditions in the Notice were not abated, or if the Property Owners failed to make a good faith effort toward abatement to the satisfaction of the City Manager by August 28, 2024, then a hearing would be scheduled before the City Council on August 12, 2024 (Attachment 4).

Pursuant to Sections 8.24.040 and 8.24.050 of RHMC, the City Council may conduct a hearing to consider any protest of the Property Owner, possessor, or other interested person regarding the condition of the Subject Property. If the City Council determines that the property at 20 Portuguese Bend Road constitutes a condition that is injurious to the public health, safety, and welfare by violating Section 8.30.010 of RHMC such that it is a public nuisance pursuant to Chapter 8.24 of RHMC, then the City Council may order the Property Owners to abate such nuisance within 30 days. In the event the property owners fail to complete the measures specified above by the specific dates, the City can perform the corrective measures at the Property Owners’ expense as authorized in Section 8.24.060 of RHMC.

Should the City Council find that the condition of the property continues to constitute a public nuisance within the meaning of the Municipal Code, the attached Resolution contains an order to abate the violation, and states that should the Property Owners fail to perform abatement, the City will either, with the property owner’s consent or under the authority of a new abatement warrant, engage services of a contractor to remediate the site at the property owners’ expense.

DISCUSSION:

On November 26, 2024, Code Enforcement informed City staff that the tree had been removed by the property owner.

FISCAL IMPACT:

If the nuisance is not abated by the Property Owners voluntarily, the City may abate the nuisance by seeking an Abatement Warrant from the local Superior Court at the expense of the Property Owners. If the total cost of abating the nuisance is not paid to the City within 10 days after notice is given, the City Clerk may record, in the Office of the County Recorder, a statement of the total balance due to the City, which shall constitute a lien upon the property.

In the alternative to a warrant, the City may proceed with filing a nuisance lawsuit and request 65 the appointment of a receiver to clean up the property and recover costs through the litigation.

RECOMMENDATION:

As a result of the public nuisance being abated after the public notice was issued, staff recommends cancelling the public hearing.

ATTACHMENTS:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DECLARING A DEAD TREE ON A PROPERTY LOCATED AT 20

PORTUGUESE BEND ROAD TO BE A PUBLIC NUISANCE AND
ORDERING THE ABATEMENT THEREOF (LOT 58-A-RH) (DYER)
The City Council of the City of Rolling Hills does hereby find, resolve and order as follows:

Section 1. Recitals.

A. It is the duty of every person that owns or is in possession of any property, place or area within the boundaries of the City to maintain the property, place or area free from any nuisance. (Rolling Hills Municipal Code Section 8.24.020.) Section 8.30.010 (Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance) of the Rolling Hills Municipal Code states: “Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance.” (Emphasis added.) Any condition in violation of Chapter 8.30 is a public nuisance. (Rolling Hills Municipal Code Section 8.30.010(A).) B. On April 22, 2024, City Staff was alerted to the fact that there is a dead pine tree located along Portuguese Bend Road a few hundred feet north of Saddleback Road and Poppy Trail on the east side of the road. After some research, staff determined the dead tree was located at 20 Portuguese Bend Road (Lot 58-A-RH) (hereinafter referred to as the “Subject Property”). The dead tree is clearly visible from the street, is a fire hazard, and an eyesore.

C. On May 23, 2024, City Staff notified the owners of the Subject Property, Mr. and Mrs. Terry and Margaret Reiter (“Property Owners”), that the dead tree and any other overgrown/dead vegetation found on the Subject Property is in violation of Rolling Hills Municipal Code Section 8.30.010 and must be removed. Section 8.24.010 reads, “For the purposes of this chapter, a "nuisance" shall be defined as anything which is injurious to health or safety, or is indecent or offensive to the senses, or an obstruction to the free use of property or injurious to the stability of real property so as to interfere with the comfortable enjoyment of life or property, or unlawfully obstructs the free passage or use, in the customary manner, of any street, and affects at the same time an entire community or neighborhood, or any considerable number of persons, although the extent of the 67 Resolution No. 1380 2
annoyance or damage inflicted upon individuals may be unequal.” City Staff indicated that said items must be removed no later than June 6, 2024. This deadline passed and the Property Owners failed to make a good faith effort towards abatement of the nuisance condition on the Subject Property.

D. On June 6, 2024, City Staff sent a second notice to the Owners and indicated that said items must be removed no later than June 20, 2024. This deadline passed and the Property Owners failed to make a good faith effort towards abatement of the nuisance condition on the Subject Property.

E. On August 13, 2024, City Staff sent a Notice to Abate to the Property Owners that required the Owners to abate the identified nuisance within 15 days from the date of the Notice, or August 28, 2024. If the conditions in the Notice were not abated, or if the Property Owners failed to make a good faith effort toward abatement to the satisfaction of the City Manager by August 28, 2024, then a hearing would be scheduled before the City Council on September 23, 2024.

Section 2. Pursuant to Sections 8.24.040 and 8.24.050 of the Rolling Hills Municipal Code, the City Council conducted a hearing on September 23, 2024, to consider any protest of the Property Owner, possessor or other interested person regarding the condition of the Subject Property.

Section 3. Upon consideration of the staff report, related documents and the evidence presented at the time of the hearing, the City Council determines that the property at 20 Portuguese Bend Road constitutes a condition that is injurious to the public health, safety and welfare by violating Section 8.30.010 of the Rolling Hills Municipal Code such that it is a public nuisance pursuant to Chapter 8.24 of the Rolling Hills Municipal Code.

Section 4. In accordance with the foregoing, and because it is the duty of property owners to maintain their properties free of nuisances, the City Council orders that the Property Owners remove the dead tree on the Subject Property within 30 days of the date of this Resolution but no later than October 23, 2024. In the event the property owners fail to complete the measures specified above by the specific dates the City will perform the corrective measures at the Property Owners’ expense as authorized in Section 8.24.060 of the Rolling Hills Municipal Code.

Section 5. If the nuisance is not abated as specified herein, then the City Manager is directed to cause the nuisance to be abated by the City by seeking an Abatement Warrant from the local Superior Court, and also is directed to notify the property owner in writing by certified mail and regular mail of the cost of removal of the nuisance and that payment in full for removal of the nuisance is due to the City within 10 days of the date of mailing of the notice. If the total cost of abating the nuisance is not paid to the City within 10 days after the date of the notice, the City Clerk shall record, in 68 Resolution No. 1380 3
the Office of the County Recorder, a statement of the total balance due to the City, which shall constitute a lien upon the property in accordance with section 8.24.080 of the Rolling Hills Municipal Code.

Section 6. The City Clerk is hereby directed to send a copy of this resolution by certified and regular mail to the owners of the property located at 20 Portuguese Bend Road.

Section 7. This resolution shall take effect immediately on September 23, 2024.

PASSED, APPROVED AND ADOPTED THIS 23rd DAY OF SEPTEMBER, 2024. ______________________________

LEAH MIRSCH
MAYOR
ATTEST:
___________________________

CHRISTIAN HORVATH

CITY CLERK
69 Resolution No. 1380 4

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§

CITY OF ROLLING HILLS )
The foregoing Resolution No. 1380 entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROLLING HILLS DECLARING A DEAD TREE ON A PROPERTY LOCATED AT 20

PORTUGUESE BEND ROAD TO BE A PUBLIC NUISANCE AND
ORDERING THE ABATEMENT THEREOF (LOT 58-A-RH) (DYER)
was approved and adopted at a regular meeting of the City Council on the 23rd day of September 2024, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTIAN HORVATH

CITY CLERK
70 Notice of Violation
First Notice Second Notice City Attorney

5.23.24 DYER,AARON S AND SUZANNE T TRS SSRG FAMILY TRUST 20 PORTUGUESE BEND RD
ROLLING HILLS, CA 902745071
Re: Case Number 404
Subject Property: 20 PORTUGUESE BEND RD, ROLLING HILLS, CA 90274-5071 Property ID Number: 7569-005-001
Dear Property Owner(s):

The City of Rolling Hills, in a continued effort to reduce City violations, is seeking your cooperation in correcting the following code violation(s). An inspection of the above-listed premises disclosed that the property does not comply with the following section(s) of the Rolling Hills Municipal Code:

8.30.010 - Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance.

Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance.Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance.

Resolution Actions:

Remove the dead tree found on the property. For extension requests, questions, or requests email [email protected] or contact the Rolling Hills City Hall during operating hours.

You have until 6.6.25 to make the required corrections to your property or otherwise comply with this letter. Failure to address the code violation within the time specified may cause your property to be deemed a nuisance and result in abatement procedures or other enforcement actions.

If you should have any questions or concerns regarding this notice, please contact us at (310) 377-1521.

Sincerely,
Noah Roque
Code Enforcement Officer
Phone:310-377-1521
Email:[email protected]
9/17/24, 12:36 PM iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=7935&letterlinki… https://www.iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=7935&letterlinkid=2292… 1/2 71 9/17/24, 12:36 PM iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=7935&letterlinki… https://www.iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=7935&letterlinkid=2292… 2/2 72 Notice of Violation
First Notice Second Notice City Attorney

6.6.24 DYER,AARON S AND SUZANNE T TRS SSRG FAMILY TRUST 20 PORTUGUESE BEND RD
ROLLING HILLS, CA 902745071
Re: Case Number 404
Subject Property: 20 PORTUGUESE BEND RD, ROLLING HILLS, CA 90274-5071 Property ID Number: 7569-005-001
Dear Property Owner(s):

8.30.010 - Dead or alive tumbleweeds and dead trees, shrubs, palm fronds or other plants as public nuisance.

Resolution Actions:

The dead tree located on the corner of your property line must be removed within the given time frame. All dead and overgrown vegetation must also be removed from the property. For information, questions, or concerns contact the city of Rolling Hills during business hours or email [email protected] You have until 6.20.24 to make the required corrections to your property or otherwise comply with this letter. Failure to address the code violation within the time specified may cause your property to be deemed a nuisance and result in abatement procedures or other enforcement actions.

If you should have any questions or concerns regarding this notice, please contact us at (310) 377-1521.

Sincerely,
Noah Roque
Code Enforcement Officer
Phone:310-377-1521
Email:[email protected]
9/17/24, 12:36 PM iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=6744&letterlinki… https://www.iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=6744&letterlinkid=2314… 1/2 73 9/17/24, 12:36 PM iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=6744&letterlinki… https://www.iworq.net/iworq/0_Pages/popupEditLetterPrint.php?sid=TTZ9PFXY0B92WQJT44BMPTJBP9400&id=5218918&k=6744&letterlinkid=2314… 2/2 74 8/13/24

DYER,AARON S AND SUZANNE T TRS SSRG FAMILY TRUST
20 PORTUGUESE BEND RD
ROLLING HILLS, CA 902745071
I hope this letter finds you well. As members of our esteemed community, your safety and comfort are of utmost importance to us. In the spirit of maintaining the beauty and safety of our neighborhood, we need to address a matter concerning your property. After a recent inspection, it has come to our attention that the condition of your property is in violation of Section 8.30.010 of the Rolling Hills Municipal Code, which states:
"Every person who owns or is in possession of any property, place or area within the boundaries of the City shall, at his or her own expense, maintain the property, place or area free from any dead or alive tumbleweed or dead trees, shrub, palm frond or other plant. Any dead or alive tumbleweed or dead tree, shrub, palm frond or other plant located on any property in the City is hereby declared to be a public nuisance." Specifically, the issue identified at your property include dead tree. The violation needs to be addressed promptly to avoid further action.

As per RHMC Section 8.24.040, you are required to abate the identified nuisance within fifteen (15) days from the date of this notice. If you make a good-faith effort towards abatement but cannot fully address the issue within this period, please contact the City Manager to discuss an extension or alternative arrangements.

If the conditions described in this Notice are not abated by 8/28/24, or if you have failed to make a good faith effort toward abatement (to the satisfaction of the City Manager) by 8/28/24, a hearing shall be held before the City Council on 9/23/24, at 7:00 pm in Council Chambers located in City Hall: 2 Portuguese Bend Road, Rolling Hills, CA 90274.

If the nuisance is not abated, the City may proceed to abate the nuisance as described in RHMC Section

8.24.060. The costs incurred by the City for this abatement will be billed to you, as detailed in RHMC Section

8.24.080. If the amount due is not paid within ten (10) days from the date of the notice, a lien may be placed on your property, as specified in RHMC Section 8.24.070 of the Rolling Hills municipal code.

We understand that this may be an inconvenience, but your cooperation in maintaining the community's standards is greatly appreciated. Should you have any questions or require assistance, please do not hesitate to contact the Rolling Hills city hall during acting business hours.

Sincerely,
Noah Roque | Code Enforcement Officer | Phone:310-377-1521 | Email:[email protected] To: DYER, AARON S AND SUZANNE T TRS SSRG FAMILY TRUST
Address: 20 Portuguese Bend Rd.
75 76
Agenda Item No.: 12.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: DISCUSS POTENTIAL APPROVAL OF A 25% LOCAL MATCH REQUIREMENT AMOUNT (APPROXIMATELY $405,250) FOR THE 2023

SUBMITTED APPLICATION TO THE FEDERAL EMERGENCY

MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION GRANT

PROGRAM TO ADDRESS ADDITIONAL FIRE FUEL ABATEMENT IN

ROLLING HILLS' KLONDIKE CANYON
DATE: December 10, 2024
BACKGROUND:

In 2020, the Federal Emergency Management Agency (FEMA) awarded the City $1M from the Hazard Mitigation Grant Program (HMGP) to create defensible space/fuel breaks. The project was divided into two phases, with the first phase (environmental assessment) being completed in February 2022. FEMA is currently in its review process for Phase 1, which must be completed before it releases funds for Phase 2 (removal of fire fuel). In August 2023, the City requested that the California Governor's Office of Emergency Services (CalOES) help provide further clarity on a timeline for FEMA's approval to begin Phase 2 on the original HMGP. As of January 2024, the City still has no clarification from CalOES.

At the March 27, 2023 City Council meeting, staff reported to the City Council that FEMA made another round of HMGP funds available through CalOES. The Los Angeles County Fire Department (LACoFD) advised the City to continue seeking grant funds to perform similar work elsewhere in Rolling Hills to mitigate wildfire risks further.

In 2019, MNS Engineers, Inc. (MNS) provided technical assistance to the City in submitting two utility undergrounding grant projects through the FEMA/HMGP. The City was successful in both applications and received nearly $4M of grant funds for these projects. Because of MNS's familiarity with the HMGP requirements and the City of Rolling Hills, staff requested that they provide a proposal for this new FEMA funding opportunity to prepare and submit the grant application - including the preliminary "Notice of Intent" (NOI).

On April 24, 2023 the City Council approved a professional services agreement with MNS for 77 a not-to-exceed amount of $10,000 to prepare and submit the NOI. The NOI was submitted prior to the May 10, 2023 deadline.

On May 31, 2023, the City received approval from CalOES for the submitted NOI titled "Rolling Hills Vegetation Management 2023 Project" as an eligible HMGP activity. Phase 1 of the project will complete the required environmental clearance, and Phase 2 will focus on vegetation removal.

On July 10, 2023, the City Council approved a fee of $30,470, proposed by MNS, to prepare the formal grant application by August 4, 2023.

Staff and MNS participated in Technical Assistance Calls with CalOES to discuss project scoping and associated benefit-cost analysis. As a result, the submitted grant application requests $1,621,000 in federal funds and will require a local match of approximately $405,250 (over the anticipated three years of the project). The project's focus is within Klondike Canyon and would reduce the risk of wildfire by mitigating fuel continuity, possible fire spread, and extreme fire behavior within the identified area.

On August 28, 2023, City staff brought this same item forward to the City Council for potential approval. During the discussion, concerns were expressed regarding the current CalOES/FEMA HMGP and the long delays in gaining approval for the Phase 1 environmental work. Aside from meetings with FEMA's evaluation staff in November of 2023, staff, unfortunately, did not, at that time, have any further insight or information into when or if this grant will move into a Phase 2 portion that allows for the removal of vegetation. The unanimous motion that evening was to table the item until more information could be presented to the City Council on both the progress of the existing Paintbrush Canyon Vegetation Management Grant and the full scope of the proposed grant.

On January 22, 2024, this item was brought before the Council for consideration again. The Council voted 3/2 to table the item for an additional six months with Councilmember Black and Mayor Mirsch dissenting.

Subsequent to these two meetings, staff learned that the existing Vegetation Management Grant could not move forward until the City's Hazard Mitigation Plan was updated and approved. Currently, the City of Rolling Hills is part of a multi-jurisdictional HMGP to update the four Peninsula Cities Hazard Mitigation Programs. The City can move to Phase 2 at that time, or has an option to begin Phase 2, in coordination with CalOES, concurrently and ahead of the multi-jurisdiction grant's finalization. City staff is currently waiting for the multijurisdictional grant to commence before deciding which option is safest to ensure completion.

On April 12, 2024, the City received notification from CalOES that the Klondike Canyon Vegetation Management sub-application had been waitlisted and was not being considered for funding at that time. CalOES further stipulated that waitlisted sub-applications may be considered if funding becomes available for DR-Rolling Application and would reach out if the opportunity arose.

DISCUSSION:

On November 22, 2024, CalOES contacted City staff regarding a potential opportunity to fund 78 the project. CalOES and City staff met on December 4, 2024 to discuss and answer some basic questions including if the City was still able to provide the non-federal cost share 25% match. If the City Council approves the future local match obligation, City staff would notify CalOES, who will then forward the sub-application to FEMA where it will undergo a federal level review over the next six-to-nine-months. Upon completion, FEMA will either approve or deny the sub-application. If approved, the City would then begin the Phase 1 Environmental process much like the existing Paintbrush Canyon Vegetation Management grant.

This action is to inform the City Council of the potential local match obligation if FEMA ultimately approves the HMGP. Considering the Council's expressed concerns on August 28, 2023 and January 22, 2024, and the fact that staff cannot, at this time, provide any further updates to the process of the existing Paintbrush Canyon Vegetation Management HMGP, staff is seeking direction and/or a decision as to whether the City should inform CalOES that the current Klondike Canyon sub-application be pulled from consideration, or should the City plan to build a local match into the budget(s) for the coming years starting in FY 25/26.

FISCAL IMPACT:

The HMGP grant request of $1.6 million requires a City match of approximately $405,250 spread over three years of the project. The funding source would be the City's General Fund Reserves (approximately $135,083 over three successive fiscal years once the grant has been approved).

To date, in preparation of the NOI and grant sub-application for a second Vegetation Management HMGP, the City has spent $5,080 (NOI) and $25,350 (sub-app) for a total of $30,430.

RECOMMENDATION:

Approve as presented or provide direction to staff regarding grant sub-application termination.

ATTACHMENTS:

GR_OES_230804_MNS_HMGP_Subapplication.pdf
79 AP-01187
HMGP Subapplication - General Criteria
General Information
Sub-Applicant Name(Entity) Rolling Hills, City of
Sub-Applicant Type City
Street Address 2 Portuguese Bend Road
City Rolling Hills
State CA
Zip 90274
County Los Angeles
Region Southern
Subapplication Due Date August 4, 2023
# Title First
Name
Last
Name
Phone
Number
Email Roles
1 City Clerk / Exec. Asst. to the City
Manager
Christian Horvath (310)
377-1521
[email protected] Primary Contact;Responsible
Representative
2 Senior Grant Writer Monica Killen (909)
313-1086
[email protected] Contributor
3 Interim City Manager David H. Ready 3103771521 [email protected] Responsible Representative 4 Principal Project Manager Greg Jaquez (323)
797-1498
[email protected] Contributor
Role Name Description
Responsible Representative (subapplication employee
authorized to apply for, accept, and manage Federal grant funding)
Manage user roles, view subapplication, edit subapplication, send Maintenance and Match Commitment letters, manage Requests for Information(RFI), Submit the subapplication.

Primary Contact (subapplication employee) View subapplication, edit subapplication, send Maintenance and Match Commitment letters, and manage Requests for Information(RFI).

Contributor (may be consultant) View subapplication, and edit subapplication Viewer View the subapplication
US Congressional District(s) benefitting from mitigation 36 Assembly District(s) benefitting from mitigation 66
80 Senate District(s) benefitting from mitigation 24
Federal Information Processing Number (FIPS #) 037-62602 Unique Entity Identifier (UEI #) 018945170
Is this a phased project? Yes
Subapplication Information
Application
Type
Examples:

Planning Activities include developing a new hazard mitigation plan or updating a current mitigation plan.

Planning
Related
Activities include: Updating or enhancing sections of the current FEMA-approved mitigation plan, integrating information from mitigation plans with other planning efforts, building capacity through delivery of technical assistance and training, evaluating adoption and/or implementation of ordinances that reduce risk or increase resilience.

Project Activities involve construction and/or physical work. Examples: acquisition demolition/relocation, debris basin, structural elevation, structural seismic retrofit, hazardous fuels reduction, defensible space, generator(s) (If benefit cost analysis (BCA) feasible).

Advance
Assistance
Activities can be used to develop mitigation strategies and obtain data to prioritize, select, and develop mitigation projects and complete applications. Examples: evaluation of facilities or areas to determine mitigation actions, collect data for BCA and environmental historical preservation compliance, conduct engineering designs and feasibility studies, conduct hydrologic and hydraulic studies and cost estimation.
5%
Initiative
Activities are defined as mitigation actions that meet all HMGP requirements but may be difficult to evaluate against traditional program cost-effectiveness criteria. Examples such as early warning systems, post-disaster building code enforcement, public awareness and education for mitigation campaigns, hazard identification or mapping, new techniques/methods of mitigation, and generator(s) (if protecting a critical facility and if there is insufficient data to evaluate a generator project using a standard HMA-approved Benefit-Cost Analysis (BCA) method).

Subapplication Type Project
Project Type Activities:

Acquisition
Demo-Relocation
Purchase of properties on a voluntary basis in order to remove structure(s) from natural hazards (flood/landslide/avalanche).

Structures must be demolished or relocated outside hazard area. **As referenced in the Hazard Mitigation Assistance Guidance: Property Acquisition and Structure Demolition Projects, Property Acquisition and Structure Relocation Projects
Drainage/Flood Control Stormwater management projects, including the construction, installation, or improvement of culverts, drainpipes, pumping stations, floodgates, rock, straw and log dams, drainage dips, and detention or retention basins.

Flood protection measures for water and sanitary sewer systems or other utility systems. Slope stabilization or grading to direct flood waters away from homes, schools, businesses, utilities, or governmental facilities.

Flood protection and stabilization measures for roads and bridges construction, demolition, or rehabilitation of: Dams, Dikes, Levees, Floodwalls, Seawalls, Groins, Jetties, Breakwaters, Stabilized sand dunes, Large-scale channelization of a waterway
Vegetation management for shoreline stabilization (coastal, riverine, riparian, and other littoral zones) Soil stabilization and erosion control activities.

Drought mitigation activities. 81
**As referenced in the Hazard Mitigation Assistance Guidance: Localized Flood Risk Reduction Projects, Non-Localized Flood Risk Reduction Projects, Soil Stabilization, Infrastructure Retrofit, Green Infrastructure Elevation-Floodproofing Elevation: Construction to elevate structures above the base flood elevation.

Dry Floodproofing: Implementation of techniques to seal the structure from floodwaters. **As referenced in the Hazard Mitigation Assistance Guidance: Elevation (Structure Elevation); Dry Floodproofing (Dry Floodproofing of Historical Residential Structures, Dry Floodproofing of Non-Residential Structures) Seismic Retrofitting Retrofitting homes or buildings structurally or non-structurally to reduce damages from earthquakes. **As referenced in the Hazard Mitigation Assistance Guidance: Structural Retrofitting of Existing Buildings, Non-Structural Retrofitting of Existing Buildings and Facilities
Wildfire & Vegetation
Management
Defensible space: Creation of perimeters around homes, structures and critical facilities through the removal or reduction of flammable vegetation.

Ignition-resistant building materials: Application of ignition-resistant techniques and/or noncombustible materials on new and existing homes, structures and critical facilities.

Fire suppression systems: Exterior sprinkler systems to help extinguish flames and prevent the spread of fire to nearby buildings or combustible vegetation.

Fuels reduction/vegetation management: Removal of vegetative fuels proximate to at-risk structures that, if ignited, pose a significant threat to human life and property, especially critical facilities.

Post-wildfire flooding prevention and sediment reduction measures: Preventative measures that protect property at the base of slopes made vulnerable to erosion and/or flooding because of loss of vegetation or changes in soil composition post-wildfire.
**Hazard Mitigation Assistance Program and Policy Guide: 2023 Mitigation
Reconstruction
Construction of an improved, elevated building on the same site where an existing building and/or foundation has been partially or completely demolished or destroyed.
**As referenced in the Hazard Mitigation Assistance Guidance: Mitigation Reconstruction Generator(s)/Other
Power Source(s)
Installation of generator(s) or other power source(s) (such as a micro-grid) which provides a secondary source of power to a critical facility. Examples: police and fire station, hospitals, water and sewer treatment plant. **As referenced in the Hazard Mitigation Assistance Guidance: Generators Tsunami Vertical
Evacuation
Construction of an evacuation tower which is utilized during a tsunami event to escape the tsunami and debris wave.

Safe Room/Shelter Construction of safe rooms to provide protection for people in public and private structures from tornado and severe wind events. This type of project includes retrofits of existing facilities or new safe room construction projects. **As referenced in the Hazard Mitigation Assistance Guidance: Safe Room Construction Utility and
Infrastructure Protection
Measures to reduce risk to existing utility systems, roads, bridges and other critical infrastructure. Activities may include retrofitting, relocation, and / or other measures to protect utilities and infrastructure from natural hazard impacts. Other activities such as replacing or retrofitting electrical transmission or distribution utility pole structures, and replacing water systems that have been burned and have caused contamination may also be considered under this category.

Project Type Wildfire & Vegetation Management
82 Hazard Fire
Request For Information
HMGP Subapplication-Scope of Work
Project Information
Project/Plan Title Rolling Hills Vegetation Management Project 02 Brief Summary
This wildfire and vegetation management project will reduce the risk of wildfire at Klondike Canyon within the Rolling Hills community by reducing risks for fuel continuity, fire spread, and extreme fire behavior along these sites. The project will be phased and includes phase 1 to complete design and environmental clearance, and phase 2 for vegetation removal and addition of new native vegetation. The outcome of this phased project includes a reduced risk of human life and loss of property through defensible space and vegetative management at Klondike Canyon for a cost of approximately $1,621,000 ($1,215,750 Federal request and $405,250 local match). The City will use general funds reserves to satisfy the local match requirement. The City of Rolling Hills is designated as a Very High Fire Hazard Severity Zone (VHFHSZ) by the Los Angeles County Fire Department (see Map attachment) and considered at-risk. The City has historically been subject to fires/wildfires threatening loss of life and property. A benefit cost analysis (BCA) was conducted and the ratio for this project is 13.24 with total mitigation benefits totaling $24,202,729.

The project useful life is 50 years and the number of buildings protected by this project is 702. The City abuts more than three (3) miles of wildland-urban interface (WUI), where undeveloped wildland and vegetative fuels meet homeowners' properties, both in the adjacent nature reserve and the steep-slope canyons that run through the incorporated land.

According to the Society of American Foresters, the WUI zones have the most "tremendous risks to life, property, and infrastructure…and is one of the most dangerous and complicated situations firefighters face." As a result of this designation, the City recognizes the severity of its vulnerability to fire and has developed a number of community fire mitigation tactics that includes ordinances, policies, public outreach, and regular communication with its residents. Between December 2020 and February 2021, the Los Angeles County Fire Department (LACOFD) conducted site visits in Rolling Hills to identify priority locations. The LACOFD assessed 11 canyons and prioritized canyons based on directional winds. Based on fire history maps, Klondike Canyon was identified as a south facing canyon with the highest risk for a wildfire in the future. After reviewing LACOFD’s assessment, the City determined Klondike Canyon was the best candidate for this project.

Activity Location Latitude 33.748243
Activity Location Longitude -118.346689
83 Has a full subapplication for this project been submitted to OES previously
No
Does another Federal entity have primary funding authority for this project
No
Has physical project work already started? No
Has the project been previously funded under any other
federally-administered grant program?
No
Describe how the proposed project is eligible for FEMA HMGP funding as defined by the eligible activities contained in the FEMA Hazard Mitigation Assistance Guidance document
This proposed project is eligible for FEMA HMGP funding since it aligns with the definition for Wildfire Mitigation. According to the 2023 Hazard Mitigation Assistance Program and Policy Guide (p. 103), wildfire mitigation projects mitigate at-risk structures and associated loss of life from the threat of future wildfire. Rolling Hills is primarily a residential community with minimal public structures. Lots in the city are large and many extend into the canyon area. The proposed project serves to create defensible space by creating a 100’ perimeter around homes through the removal and reduction of flammable vegetation. The proposed project also reduces fuels through vegetation management. In Rolling Hills, there are non-native vegetation and trees that if ignited, pose a significant threat to human life and property. By removing invasive and non-native brush, grasses, and other dried/dead plants, it reduces the risk of loss of life and property.

Is the Project located in a special Flood Hazard Area? No Project Alternatives
No Action
Based on the history of fires in the City and the surrounding communities, with no action, there would be no defensible space in the City. Lack of any fuels reduction/vegetation management to create defensible space within Klondike Canyon. further keeps the city in a vulnerable position to limit fire hazards, which if there is an ignition, poses a significant threat to human life and property.

Proposed Action
This project is phased due to having to complete environmental assessment, other necessary studies finished, and determine which of the three (3) mitigation strategies are best suited for each project site. Design has not started and needs to be completed. Phase 1 will last 500 days, and Phase 2 will last 420 days. Phase 1 consists of NEPA assessment, site survey, boundary survey, and project design. Phase 1 also includes procuring a contract for native plants to ensure there is sufficient time to acquire the native plants for the construction phase since the native plant palette for Rolling Hills is very specific. Phase 2 consists of construction which is comprised of vegetation removal, grading, and planting of new native vegetation.

Due to the period of performance of the grant and proposed location, it would be impossible to complete the design and construction within the 84 Second Action Alternative required timeframe. Due to the time needed to complete the environmental assessment and other necessary work, the project must be phased to ensure all environmental requirements are met, feasibility studies are finalized, new native vegetation is available, and design is complete.

Provide a detailed narrative of the hazards to be mitigated against and the impact the hazards present to the community and/or property Wildfire is the hazard to be mitigated with this proposed project. The Palos Verdes Peninsula is located within a Very High Fire Hazard Severity Zone (VHFHSZ) according to CalFire. Rolling Hills is located in a peninsula with lush landscapes, canyons, & slopes, which poses a very high fire danger threat. Since four communities are connected by canyons, trails, and steep terrain, wildfire can spread quickly between the cities. A brush fire erupted in nearby Rancho Palos Verdes on June 26, 2022, and burned around 2 acres. While the Rancho Palos Verdes fire was quickly contained due to a prompt response by the LA County Fire Department, residents in Rolling Hills were notified of the fire and were ready to evacuate should the fire move in a westerly direction towards Rolling Hills. Combining the elements of fire and wind is a major concern for residents on the peninsula.

A seasonal wind phenomenon unique to Southern California are the “Santa Ana” winds that occur during fire season which is typically from June to November. The Santa Ana’s are offshore winds that move from the interior land towards the coast. Santa Ana winds can significantly exacerbate a fire.

Should a fire erupt in a high-risk fire zone, the Santa Ana winds can quickly propel a fire to spread and intensify fire conditions. The most recent fire in the City was in October 2018. The small fire erupted when an animal scurried along the above ground electrical line and touched the transformer. The transformer blew up and the pole caught on fire. At the same moment, a spark fell to the ground and the vegetation and fence adjacent to the pole caught fire. Several feet from the fence was a structure, and it was only due to swift action of a neighbor who notified the fire department and took a hose to the fire on the ground to prevent further damage. Another fire happened between August 27 & 28, 2009 on the peninsula. The wildfire burned through approx. 230 total acres. The fire is believed to have originated from wildlife interference and was exacerbated by wind in the Portuguese Bend Nature Reserve in Rancho Palos Verdes where 165 acres were charred. The remaining 65 acres burned in Rolling Hills. Dozens of homes were threatened and approx. 1,200 residents were forced to evacuate. Although some structures were reported damaged, no homes were lost. On June 22, 1973, a fire crossed city lines and into Rolling Hills and Rancho Palos Verdes. The fire burned 925 acres & destroyed 12 homes.

Provide a detailed description of the area and population that will be impacted by this project.

The proposed project intends to create defensible space in Rolling Hills.

The City is in a peninsula with lush landscapes, canyons, and slopes, which poses a very high fire danger threat. Since four communities are connected by canyons, trails, and steep terrain, wildfire can spread quickly between the cities. Rolling Hills is primarily residential with large lots. According to the BCA, this project will affect 1,739 people and 702 buildings will be protected. Rolling Hills has a sizable number of senior citizens with approximately 513 (27.6%) residents that are 65 years or older. Rolling Hills is also considered an equestrian community, where a large percentage of landowners are also horse owners that engage in horse training, horse care, and horseback riding as a part of life. Rolling Hills landscape does have a lot of vegetation that requires residents to maintain. Rolling Hills 85 does have an ordinance on dead vegetation that requires every person who owns or is in possession of any property, maintain the property, place or area free from any dead or alive tumbleweed or dead tree, shrub, palm frond, or other plant. In addition, the Rolling Hills Community Association (RHCA) bylaws impose deed restrictions that require residents to trim or remove trees and shrubs to acceptable levels so they do not become a fire safety violation.

Number of People or Project(s)Impacted by the Action 1739 HMGP Subapplication-Scope of Work Continued
Problem Statement
Describe the problem to be mitigated
Incorporated in 1957, the City of Rolling Hills is a small 3 square mile city located on the Palos Verdes Peninsula. The City has a population of approximately 1,860 people and 685 single-family one-story homes that are nestled in a rural equestrian community with no traffic lights. Rolling Hills land use pattern was established in 1936 with the sale of parcels around hilly terrain and deep canyons. Rolling Hills has unique geological and topographic constraints. A portion of the City is located on terrain comprised of steep hills and roads with slope elevations between 25-50 percent, deep canyons, and cliffs all surrounded with an abundance of native and non-native vegetation. Rolling Hills is designated as VHFHSZ by CalFire. The area is extremely vulnerable to fire from the wildland-urban interface (WUI) at the Portuguese Bend Reserve, overhead utility lines, and steep canyons filled with chaparral and scrub. In addition, the City abuts more than 3 miles of WUI, where the undeveloped wildland and vegetative fuels meet homeowners' properties, both in the nature reserve and the steep-slope canyons that run through the incorporated land.

According to the 1990 General Plan-Safety Element concerning the fire hazard facing the City of Rolling Hills, the plan states, "The City of Rolling Hills is vulnerable to small wildland fire hazards. Brush fires pose the primary threat, especially where residential development lies above chaparral filled canyons. The fuel in the canyons, if ignited, could threaten residences upslope with wind-carried cinders and direct ignition from uncontrolled fires. In the early 1970s serious fires occurred which destroyed homes in the area, illustrating the potential for extensive damage." Additional contributing factors to the severity of the fires are the weather and winds. The "Santa Ana" winds occur during the fire season, which is typically from June to November, although some fire experts now suggest fire season is year-round. This "fire weather" is characterized by hot dry weather and high winds, resulting in low fuel moisture in vegetation. The most severe fire protection problem in the area is wildland fire during Santa Ana wind conditions. Fire is at its peak of danger in Rolling Hills during the late summer and fall months, when Santa Ana weather conditions prevail. Plant fuels pose the greatest threat during this period are those located on the south-facing slopes such as Klondike Canyon.

The BCA used modeled damages as the analysis method type and 86 Trigger event for loss avoidance analysis
residential building for property type. The mitigation action type was defensible space since the area is classified as a Very High Fire Hazard Severity Zone by CalFire. According to the U.S. Census, over 89% of homes in Rolling Hills are valued over $1 million dollars. Information was gathered from Zillow, out of 159 most recent home sales, only 4 homes sold for under $1 million dollars. The remaining 155 homes sold between $1 million and $16.7 million dollars. Using this data, an extremely conservative building replacement value (BRV) was selected of $1 million dollars per house. This figure was used to determine a total building replacement value of $702,000,000. The BCA also looked at value of infrastructure vulnerable to fire within the project area which totaled to $60,960,000 and $351,000,00 in the value of building contents. The high BCA ratio of 13.24 further justifies the significance and potential value this project creates for the Rolling Hills community.

Solution Description
What is the mitigation action for Phase 1?
There is no mitigation action during phase 1. Phase 1 is comprised of data collection, design, public outreach, PS&E, and NEPA/CEQA documentation. In addition, during this phase, the procurement of native vegetation will commence with finding vendors to provide the native plants needed for phase 2.

What is the mitigation action for Phase 2?
Phase 2 is project construction. During this phase mitigation strategies discussed in this application will be implemented. The proposed mitigation actions are 1) fuel/vegetation removal and 2) native vegetation planting.

The fuel and vegetation removal will be comprised of using mechanical and non-mechanical methods to remove dried/dead, invasive, and non-native vegetation. Mechanical methods include brush mowers and compact graders (as needed). Non-mechanical methods include hand crews and goat herds. Goat herds will be used in areas where the terrain is rugged and steep. The native vegetation planting will be implemented at the proposed location within 100’ from a structure. Based on the cost estimate submitted with this application, 9,000 units of native vegetation will be planted. Combined together, once these two mitigation actions are complete, there will be a reduced risk for ignition of a wildfire.

How will this action provide protection from future natural hazards? The proposed project includes implementing a nature-based solution (NBS) which is the planting of native vegetation through a plant palette endorsed by the City. Approximately 37,000 native plant species will be planted throughout the project site. The type of native species and location of species will be determined during phase 1. The planted native species will be planted together in clusters and spaced as a mosaic on open spaced land. According to the CA Department of Fish and Wildlife most native vegetation is fire-adapted and is drought tolerant. Replacing non-native vegetation with native vegetation will reduce the risk of having fuel that can ignite. In addition, once phase 2 is complete, the City will continue annual maintenance.

Project Deliverables
The following deliverables will be in Phase 1: • Final Grading and 87 List the Deliverables for Phase 1 of proposed project.

Landscape Plans • Preliminary Alternatives Analysis with Plan Exhibits of Proposed Alternative Vegetation Clearance Methods • NEPA Documentation • Filing of Mitigated Negative Declaration (MND) • Public Outreach with Residents Impacted by the Proposed Project • Plans, Specifications and Estimate (PS&E) • Procurement, Propagation, and Nursery Maintenance of Native Plants
List the deliverables for Phase 2 of proposed project.

The follow deliverable will be in Phase 2: • Construction Bid Preparation, Advertisement and Award • Construction Mobilization • ConstructionFuel/Vegetation Removal and Native Plant Species Plantings • Project Completion Punchlist • Demobilization and Completion • Grant Closeout Hazard Mitigation Plan Information
Local Hazard Mitigation Plan Status Adopted
What is name/title of the plan? City of Rolling Hills Hazard Mitigation Plan What type of LHMP? Local Single Jurisdictional Multihazard Mitigation Plan Applicable Hazard Mitigation Plan Expiry Date March 6, 2024 Does the project comply with the local hazard mitigation plan? Yes Does the project comply with the current California state hazard mitigation plan?
Yes
HMGP Subapplication - Work Schedule
Work Schedule
The intent of the work schedule is to provide a realistic appraisal of the time and components required to complete the project.

The work schedule should mirror the Scope of Work and Cost Estimate.

Describe each of the major work elements and milestones in the description.

Project Close-Out should be included which must be 3 months in duration.

A GANTT chart may be provided as supplemental documentation.

Total project duration must not exceed a 36 month period of performance. # Phase Task Name Description Start
Month
Duration
(Months)
1 Pre-Award Pre-Award Pre-Award activities
2 Phase 1 Task 1 - Project
Kickoff,
Technical
Evaluation &
Requirements,
and Design
Meetings
The project will be initiated through a kickoff meeting between City representatives and the City's consultants. The project team will evaluate, define, and confirm the scope and approach for a preliminary design alternatives analysis. Technical requirements will be determined to address potential points of interest during conduct of public outreach. Design details will be coordinated through subsequent meetings between team members.
1 1
88 3 Phase 1 Task 2 -
Surveying
Field survey will be conducted to produce topographic survey base mapping and identification of parcel boundaries. Topographic base maps and existing utility mapping will be used to determine project implementation methods and final grading and landscape plans. 2 3
4 Phase 1 Task 3 -
Preliminary
Project
Alternatives
A preliminary alternatives analysis will be prepared and will include plan exhibits of proposed alternative vegetation clearance methods and landscape plans. This information will be used in a public outreach effort to confirm the preferred alternatives. 5 2
5 Phase 1 Task 4 - NEPA
Documentation
NEPA documentation for this project is expected to involve preparing and filing Mitigated Negative Declaration. Biological studies are anticipated due to the known possible presence of at least one endangered species.
7 12
6 Phase 1 Task 5 - Public
Outreach and
Coordination
The City will conduct a public outreach effort and engage with residents directly affected by the project and other interested parties. Outreach and engagement will confirm each stakeholders’ overall understanding of the project and will gather input. Outreach will occur at the earliest possible time after development of preliminary design alternatives, and thereafter if determined to be necessary. The City has the ability and options to gather stakeholders through a virtual online venue for public meetings.
13 6
7 Phase 1 Task 6 - Final
Plans,
Specifications,
and Estimate
Project plans, specifications, and estimate (PS&E) is scheduled to be parallel processed with the start of public outreach and CEQA documentation in order to deliver the overall project within the required performance period. Design project management support will be provided by a third-party consultant.
18 6
8 Closeout Closeout Project Closeout line item 24 3
Total Duration : 26
HMGP Wildfire & Vegetation Management
HMGP - Wildfire & Vegetation Management
Select applicable project type(s): Defensible Space, Hazardous Fuels Reduction Describe how the proposed project is designed to protect residential buildings, neighborhoods, non-residential buildings, structures and/or infrastructure from future wildfire hazards and or post-wildfire hazards?
The proposed project is designed to provide defensible space within 100’ of residential buildings and neighborhoods located at or near Klondike Canyon. The purpose of this project is to reduce the amount of fuel that can ignite.

Describe who will be implementing the project and the financial arrangements in place.

The City will be the responsible entity for this project and will use general fund reserves for the match. After the project is complete, the City will maintain the area and annually allocate general fund reserves of $15,000.

Describe the wildfire mitigation treatments proposed, and type of equipment to be used to accomplish the activities.

This project will use a hybrid approach to wildfire mitigation. The first approach will be an emphasis on brush/vegetation removal of dead/dying, invasive, and non-native brush by using non-mechanical equipment such as chainsaws and hand tools and where feasible, mechanical brush mowers and compact graders. Space between vegetation will be created using chainsaws and hand tools. Vegetation will be reduced according to prescribed ratio of size to distance using a 2:1 or greater clearance ratio for the canyon’s edge zone (as recommended by Los Angeles County Fire Department). Shrubs and trees will be thinned out by removing branches and create space between vegetation by using chainsaws and hand tools and ensure that branches are not touching other vegetation around it. Trees will be limbed up no less than 1/3 of the tree’s height from the ground using chainsaws. Any non-native plants that are left will be clustered into 89 mosaic groups. The second approach is a nature-based solution by planting native plants to create mosaic landscape clusters of native-based vegetation in cleared areas. Native vegetation will be planted manually. Native species clusters will be placed a distance from any non-native plants to avoid take over by the non-native species. The third mitigation treatment is the use of goat herds at sites that are difficult to access due to steep terrain.

The three treatments will be performed at the canyon edge/ridgeline within 200’ of any structures. During the design phase (Phase 1), the most appropriate mitigation treatment will be determined.

Describe the existing wildfire mitigation local building, land use, land development codes for the project area.

With a history of fire in Rolling Hills and the surrounding area, the City has taken multiple proactive measures to implement local building codes for residential structures. For example, the City has a citywide smoking ban. The City also requires property owners to create defensible space around their home. Fire Code Section 325.10 defines clearance requirements. Lastly, the City has adopted infrastructure hardening measures such as requiring all structures have a class A roof by 2030. The City Council also adopted an ordinance that prohibited High Hazard Plants from being planted. The City has two nuisances’ codes (City Municipal Code Chapter 8.24 Abatement of Nuisance and Chapter 8.30 Fire Fuel Abatement) and are enforced by a dedicated City code enforcement official and the City Attorney. City nuisance code Chapter 8.30 is limited by its terms to dead vegetation of any kind, dead or alive tumbleweeds, and dead palm fronds on living palm trees located on the portion of the property that has a slope equal to or less than 50%. Southern California Edison (SCE) periodically must replace its wooden power poles as part of its ongoing maintenance program and installs new power poles as needed. SCE has started to install power poles constructed of a composite nonflammable material. For existing wooden poles, SCE will begin to wrap wooden power poles with a nonflammable material. SCE is also responsible for power line clearance and non-exempt poles. The property owner is responsible for all other required clearance in the easement. SCE periodically inspects and reduces the height of trees and brush, so they do not encroach in the area of power lines. The City has also been proactive to secure HMGP FEMA funded grants to complete another vegetative management project in the City. The City has also received a grant to complete a utility undergrounding project along a section of Eastfield Drive.

Provide a narrative describing how the proposed action meets the purpose and need of the project.

Rolling Hills and its surrounding communities are at a very high risk for wildfire. The lush landscape in the canyons and topography in the City create conditions that significantly increase the risk for wildfires to ignite, leading to the potential loss of human life and property. The proposed mitigation creates defensible space in an area that is surrounded by residential structures. Targeting the removal of dead/dying, invasive, and non-native plants significantly reduce the risk of debris that can ignite very easily. In addition, the planting of native species vegetation provides a long-term nature-based solution to reduce the number of non-native vegetation species in the area. Adding native species landscaping will result in a drought tolerant canyon. This proposed project is needed due to the frequency of fires on the Peninsula. The last fire occurred in June 2022 in the adjacent city of Rancho Palos Verdes and the last fire in Rolling Hills occurred in October 2018. Furthermore, in winter 2022-23, Southern90 California received higher than average rainfall, which spurred lots of overgrowth of vegetation. Combining these factors together further substantiates the need to perform vegetation management in high-risk areas such as the proposed Klondike Canyon site.

Describe how the proposed mitigation activities significantly reduce the vulnerability of target structures or facilities to the identified hazards?
The proposed project creates 100’ of defensible space to residential structures located along the ridgeline Klondike Canyon. The removal of dead/dying, invasive, and non-native vegetation reduces the risk of providing fuel to a wildfire should one ignite or cross over into Rolling Hills. Since Rolling Hills has rural characteristics that includes large lots that include steep terrain with non-native vegetation, it is necessary to address this vulnerability by implementing a nature-based solution. Once the project is complete, new defensible space will be created. The following information about the project are: Klondike Canyon- Perimeter 10,350 LF of defensible space area equals to 2,070,000 SF which amounts to 47 acres. The amount of defensible space is significant and will contribute towards reducing the risk of loss of human life and property should a wildfire occur in the area.

Do the proposed mitigation activities include the removal of vegetation or fuels?
Yes
Do the proposed mitigation activities include the use of herbicides and/or biological controls?
No
Do the proposed mitigation activities include seeding and/or the planting of vegetation?
Yes
If yes, provide the proposed seed type and brand (if known) and describe the proposed methods.

The project includes planting approximately 9,000 native plants within Klondike Canyon. The selection of native plants will be based on common native vegetation found in the area. Examples of common native vegetation in Rolling Hills are: California Buckwheat, Lemonade Berry, Oak, Sugarbrush, and Toyon. Currently, the City has a palette of common native vegetation which includes these suggested types of greenery on the City website. The plant palette provided by the City will be procured for this project. The City proposes to plant the native vegetation manually in cleared areas and clustered together. The location of native planting will be determined during phase 1 and will be completed after initial clearing and removal of dying/dead, invasive, and non-native brush removal. It is widely known that native vegetation is more resistant to drought and less likely to die in low-water seasons. According to the California Department of Fish and Wildlife, most of California native vegetation are fire-adapted and serve as an important strategy to mitigate the likelihood and impact of high severity fires.

Confirm the subapplication includes only eligible wildfire mitigation activities?
Yes
If the proposed activities are hazardous fuels reduction, are the wildfire mitigation propsed methods eligible?
Yes
If yes, is the cost of treatment less than or equal to $5,250.00 per acre? 91 Provide a statement that a draft of the Operations and Maintenance Plan (OMP) to maintain the treatment area throughout the useful life of the project will be provided at closeout.

The City has signed a maintenance commitment letter that includes allocating $15,000 in city General Funds to maintain the area annually.

The letter is attached to this application.

If the project proposes ground disturbance, has a consultation with the State/Tribal Historical Preservation Office been conducted? No
If yes, cite relevant code and attach.

What is the total combined acreage for all treatment areas included in the project area?
47 HMGP Project Site List Wildfire & Vegeta
Project Site(s)
Have all specific sites where project work will be conducted been identified?
Yes
What is the percentage level of design? 0
If you do not know all of the specific projects where work will be completed, or if your design level is below 60% this will need to be a Phased Project. You will need to submit a new NOI. Contact your HMA Grants Specialist or send an email to [email protected], referencing this subapplication by the AP # and request a conversation about phasing the project.

Site Inventory
Please complete the site inventory for all project sites, please ensure to add the required photos to each project site as uploaded files. # Site Name Site Address
1 PS-01663 , Los Angeles, Rolling Hills, CA, 90274
HMGP Subapplication - Project Cost Estimate
Project Cost Estimate
# Phase Cost Type Item Name Unit
Quantity
Unit of
Measure
Unit Cost Cost
Estimate
Total
Pre
Award
Cost
Cost Estimate Narrative
1 Phase
1 Contractor/Consultant Subapplication
Preparation
1 Lump
Sum
$
30,000.00
$ 30,000.00 true Assistance with project scope definition, scope development, cost estimation, and
subapplication preparation.
92 2 Phase
1 Contractor/Consultant Native Landscape
Nursery
9000 Each $ 20.00 $ 180,000.00 false Acquire, propogate, maintain nursery stock for Phase 2 planting.
3 Phase
1 Contractor/Consultant
- Design/Engineering
Boundary Survey 1 Lump
Sum
$
40,000.00
$ 40,000.00 false Determine private parcel boundaries.
4 Phase
1 Non-Contract
Professional Services
Legal Services 1 Lump
Sum
$
40,000.00
$ 40,000.00 false Legal support on parcel boundaries
determination.
5 Phase
1 Contractor/Consultant
- Design/Engineering
Site Survey 1 Lump
Sum
$
40,000.00
$ 40,000.00 false Topographic survey for site planning, cost estimation, and base mapping for
landscape plans.
6 Phase
1 Contractor/Consultant
- Design/Engineering
Project Design 1 Lump
Sum
$
160,000.00
$ 160,000.00 false Project delivery plan, landscape plans, specifications.
7 Phase
2 Contractor/Consultant
- Construction
Mobilization,
Bonds & Insurance
1 Lump
Sum
$
40,000.00
$ 40,000.00 false Mobilize personnel, equipment. Procure and stage materials. Secure performance
bonds and insurance.
8 Phase
2 Contractor/Consultant
- Construction
Project Safety and
Traffic Control
1 Lump
Sum
$
30,000.00
$ 30,000.00 false Signage, barricades, and flagmen.
9 Phase
2 Contractor/Consultant
- Construction
Stormwater
Managment
1 Lump
Sum
$
15,000.00
$ 15,000.00 false Application of stormwater BMPs
according to state General Permit.
10 Phase
2 Contractor/Consultant
- Construction
Vegetation
Clearing
12 Acre $ 8,000.00 $ 96,000.00 false Vegetation clearance and tree limbing by means of manual labor, mechanical
equipment, and goat herd deployment.
11 Phase
2 Contractor/Consultant
- Construction Mgmt
Construction
Management and
Inspection
1 Lump
Sum
$
110,000.00
$ 110,000.00 false Construction management, scheduling, inspection, daily and periodic reports,
invoice control.
12 Phase
2 Contractor/Consultant
- Construction
Grading 400 Cubic
Yard
$ 80.00 $ 32,000.00 false Minor grading for drainage and site preparation for planting.
13 Phase
1 Contractor/Consultant
- EHP
NEPA Assessment 1 Lump
Sum
$
180,000.00
$ 180,000.00 false NEPA documentation (possible MND)
and biological studies.
14 Phase
2 Contractor/Consultant
- Construction
Offsite Mitigation 1 Lump
Sum
$
100,000.00
$ 100,000.00 false Potential habitat restoration.
15 Phase
2 Contractor/Consultant
- Construction
Native Landscape
Planting
74000 Square
Foot
$ 7.00 $ 518,000.00 false Planting native groundcover, shrubs, and trees.
16 Phase
2 Contractor/Consultant
- Construction
Roadway
Surfacing
1 Lump
Sum
$
10,000.00
$ 10,000.00 false Create vehicle access and repair
pavement damage.
$
1,621,000.00
Project Site Cost Estimate
HMGP Cost Review

COST REVIEW
Phase 1 Project Costs $ 670,000.00
Phase 2 Project Costs $ 951,000.00
93 Total Project Cost $ 1,621,000.00
Non-Federal Cost Share (Match) $ 405,250.00
Non-Federal Cost Share (Match) Percentage 25%
Federal Share Request $ 1,215,750.00
HMGP-Maintenance Commitment

MAINTENANCE & REPORTING COMMITMENT
This acknowledgment of Maintenance & Reporting Commitment is to confirm the Subapplicant/Subrecipient is committed to perform the necessary maintenance for the entire useful life of the project, once completed. The entity responsible for maintenance is allocating the annual budget amount that will allow maintenance to occur as needed to ensure the project building/facility/area remains in good repair and operational.

To justify Hazard Mitigation Assistance funding, California is required to report to FEMA on the performance of completed mitigation measures. This acknowledgment of Reporting Commitment confirms that the Subapplicant/Subrecipient is committed to report on the performance of funded mitigation measures when tested by natural hazard events for the entire useful life of this project.

Process: Complete the fields below. The information provided here will automatically populate a templated Maintenance & Reporting Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.

Maintenance & Reporting Commitment Letter Date August 3, 2023 Subapplicant Name Rolling Hills, City of
Subapplicant Mailing Street 2 Portuguese Bend Road
Subapplicant Mailing City Rolling Hills
Subapplicant Mailing State CA
Subapplicant Mailing Postal Code 90274
Disaster Number Rolling Application
Control number AP-01187
Entity Responsible City of Rolling Hills
Number of years of maintenance 0
Project Building/Facility/Area Klondike Canyon, Willow Canyon & Georgeff Canyon 94 Annual Maintenence Amount $ 15,000.00
What are the Past Maintenance Tasks Involved? None- New Project What are the Future Maintenance Tasks Involved?
The project does not feature constructed infrastructure. Rather, it is a canyon management project of existing landscaping or brush that will require best practices in a high-fire severity zone for initial cleanup and then periodic maintenance. Maintenance activities include trimming, mowing, removal of non-native or high fire prone foliage, limbing up, spacing, and other vegetation management techniques as needed.

Future Maintenance Schedule Annually
Future Cost of Maintenance $ 0.00
Source of Future Maintenance Funds General Fund (Reserves) Responsible Representative Confirmation
# Title First Name Last Name Phone Number Email Signature Status 1 Interim City Manager David H. Ready 3103771521 [email protected] Signed HMGP - Match Commitment
Match Commitment Letter
As a part of the Hazard Mitigation Grant Program process, a Non-Federal Share (Match) of at least 25% of the total project amount is required. This acknowledgment is to confirm the Subapplicant/Subrecipient commitment to meet the Non-Federal Share (Match) funding requirement.

Process: Complete the fields below. The information provided here will automatically populate a templated Match Commitment letter to be signed by a Responsible Representative identified by you below. The Responsible Representative must be a high-level person from the subapplicant entity who is authorized to commit the entity to request and receive grant funding. The Responsible Representative cannot be a contractor or a consultant. By sending this document for signature, you are acknowledging the requirements outlined here. After you click the “Add Responsible Representative” button to provide the contact information for the Responsible Representative, click “Send for Signature.” The individual will receive an email notification from DocuSign with a link to access and sign the commitment letter. The Signature Status below will reflect “Sent For Signature.” Once signed, the letter will automatically upload to the subapplication.

Please be Advised:

If additional federal funds are requested, an additional Non-Federal Share (Match) funding commitment letter will be required.

If a funding source is from outside the Subapplicant entity, upload documentation supporting the funding commitment and availability of funding.

Match Commitment Letter Date August 3, 2023
Sub-Applicant Name(Entity) Rolling Hills, City of
Control Number AP-01187
95 Non-Federal Cost Share Source Local Agency Funding
Name of Funding Source(s) City of Rolling Hills
Funding Type General Fund (Reserves)
Federal Share Amount Requested $ 1,215,750.00
Non-Federal Share (Match) Commitment $ 405,250.00
Non-Federal Share (Match) Availability Start Date July 1, 2023 Is there an expiration date of the Non-Federal Share (Match)? No

CONFIRMATION
# Title First Name Last Name Phone Number Email Signature Status 1 Interim City Manager David H. Ready 3103771521 [email protected] Signed HMGP Subapplication - Benefit Cost Analysis
Benefit Cost Analysis
Was cost effectiveness determined by using pre-calculated benefits? No Was the current version of the FEMA Benefit Cost Analysis Toolkit utilized to determine the benefit cost ratio for the proposed project? Yes
What are the total costs in the BCA? $ 1,828,011.00
What are the total benefits in the BCA? $ 24,202,729.00 What is the Benefit Cost Ratio (BCR)? 13.24
Grant Management Cost Application
HMGP Grant Management Cost Application
Subrecipient Grant Management costs are available at no more than 5% of the final project cost to subrecipients who apply and can meet all Federal grant requirements. Subrecipients must provide a detailed budget of the management cost request per 2 CFR 200.403, which is subject to Cal OES/FEMA approval. Reimbursement is based on documented actual cost.

For further clarification, grant management is different than project management. Grant management activities are to manage the grant (Subapplication Development, Quarterly Reporting, Reimbursement Submission). Project management is to manage the actual physical project itself (construction oversight, project scheduling and coordination, project meetings). 96 FEMA Definition of Management Costs: Any indirect cost, any direct administrative cost, and any other administrative expenses associated with a specific project under a major disaster, emergency, or disaster preparedness or mitigation activity or measure.

Directions: For each applicable category, provide a total estimated cost. Refer to the Management Cost examples below for costs that may be included. For the Narrative field, include a detailed description of work for each cost, including methodology used to estimate each cost. example, if your cost estimate includes your agency's time, include estimated hours, personnel titles, and salary/hourly wages plus benefits for a hourly cost.

Additionally, describe how these costs will be used through the life of the grant.

Total Federal Cost Share $ 1,215,750.00
Maximum Eligible Management Cost $ 81,050.00
Management Cost Budget Breakdown
A. Pre-Award: Subapplication development, community outreach, meetings related to Subapplication development. # Expense Name Amount Description
1 Subapplication Development $ 30,000.00 Refinement of project scope and cost estimate. Subapplication development. Assistance by consultant. $ 30,000.00
B. Staff Time - Salary or hourly employee time to manage technical monitoring, quarterly reporting, technical assistance, and the reimbursement and close-out process.
# Position Hourly
Rate
Hours Amount Description
1 Quarterly
Reporting
$
140.00
120 $
16,800.00
Prepare quarterly reports on project progress and validation of expenses for the term of the project. 2 Reimbursement
Requests
$
110.00
80 $
8,800.00
Verify project invoices with project contract and scope of work in grant agreement. Prepare and submit reimbursement request documentation.
3 Project
Management
$
180.00
140 $
25,200.00
Monitoring and directing resources for Phase 1 and Phase 2 overall delivery, technical oversight, budget control, personnel management, contract management. $
50,800.00
C. Travel - Cost to attend professional development training course directly related to implementation of the Hazard Mitigation Grant.

D. Equipment - Cost directly related to implementation of Hazard Mitigation Grant.

E. Supplies - Supply cost directly related to implementation of the Hazard Mitigation Grant, such as printer materials and office supplies. 97 E. Indirect Cost - Depreciation or use allowances on buildings and equipment, costs to operate and maintain facilities, general administration and accounting administration.

F. Other - Any other administrative expenses not captured in the categories above.

Total Management Cost Requested $ 80,800.00
Maximum Management Cost Allowed (Requested Allowed) $ 81,050.00 HMGP Subapplication - Environmental Information
EHP
Floodplains - Is the project within or will it modify a floodplain? No Wetlands - Does the primary site alternative and/or its practicable alternative require a Section 10 of the Rivers and Harbors Act or a CWA Section 404 permit?
No
Viewshed - Is the proposed project located in or adjacent to a residential or historic district?
No
Existing habitat - Identify and describe any existing, observed in the field, or known or expected to exist flora and fauna species at the project site and immediately surrounding the site.

This is a phased project. However, the City has provided a list of known flora and fauna species that exist within the City. Common Native vegetation California buckwheat (Eriogonum fasciculatum) Lemonade berry (Rhus integrifolia) Oak (Quercus spp.) Sugarbush (Rhus ovata) Toyon (Heteromeles arbutifolia) Non-native vegetation Brazilian peppertree (Schinus terebinthifolia) Cherry tree (Prunus spp.) Chinese elm (Ulmus parvifolia) Eucalyptus (Eucalyptus ssp.) Iceplant (Carpobrotus edulis) Jacaranda (Jacaranda mimosifolia) Peruvian peppertree (Schinus molle) Queen palm (Syagrus romanzoffiana) Weeping fig (Ficus benjamina) Ornamental landscaping such as horticulture plants, trees, shrubs, flowers, and turf grass.

Endangered/threatened species and/or critical habitat - Are any endangered/threatened species known to exist at the site or in the immediate vicinity?
Yes
Migratory flyway or migration barrier - Is the proposed project new construction or extension of an existing tower of 30’ in height or more?
No
Invasive Species – Will the project include construction? No 98 Minority (or) low-income populations – Will the proposed project impact minority and low-income populations as identified in Executive Order 12898?
No
Farmland – Will a project alternative convert or impact important farmland?
No
Historic and Cultural Characteristics – Are there any listed, eligible or potentially eligible historic/archaeological resources (in) the (Area of Potential Effects)?
No
Are there any hazardous, toxic substances at the site? No Roadway and Access - Will the project include road construction and/or vehicular access?
No
Documents
Document
Type
Description
Work Schedule
Documentation
Please provide documentation to support your Work Schedule if needed Rolling Hills Vegetation Management Schedule.pdf 08/04/2023 11:05 PM Cost Estimate -
Supporting
Documentation
Provide supporting documentation to substantiate your cost estimate, including documentation that demonstrates the pre-award costs inccurred within the authorized period for pre-award. The pre-award period is after the disaster declaration date and before the FEMA award date. For example, documentation could include contractor quotes, RS Means, and similar project information.

Reference: 2015 HMA Guidance, Part IV H.3.2.1 and Part IV H.4.3 CIROH HMGP Def Space Estimate (Rev. 8-3-23).pdf 08/04/2023 11:57 PM ESFO of
USFWS Listing
Contact the local Ecological Services Field Office of the (USFWS) and obtain information and listing of any (endangered/threatened species) known to exist at the site or in the immediate vicinity. Provide documentation of the listing.

Rolling Hills List of Protected Species.docx 08/05/2023 12:22 AM Benefit Cost
Analysis
Upload the BCA Toolkit Excel File
FEMA BCA Calculator.xlsx 08/05/2023 12:15 AM
FEMA
Environmental
Checklist
Provide the completed FEMA Environmental Checklist.

FIRMETTE for Rolling Hills.pdf 08/05/2023 1:34 AM
Rolling Hills HMGP-EHP-Checklist .docx 08/05/2023 1:34 AM BCA
Methodology
Report
Upload the BCA Methodology Report
BCA Methodology Report.pdf 08/05/2023 12:00 AM
99 Maps of all
project
components
Provide a map(s) of all components of the project in relation to the structures or facilities to be mitigated.

Klondike Cyn Project Area Map.pdf 08/04/2023 11:18 PM
How action
meets purpose
and need
Provide a narrative describing how the proposed action meets the purpose and need of the project.

Rolling Hills Proposed Action and Purpose and Need For Project.docx 08/04/2023 11:55 PM Photos of all
sides of each
building
Provide photos of all sides of each building to be treated.

Rolling Hills Canyon Photo Locations Maps and Photos.pdf 08/04/2023 11:26 PM Scope of Work
Documentation
Please upload documents that support your Scope of Work (SOW) Rolling Hills Veg Mgmt SOW.docx 08/04/2023 11:04 PM
Maintenance
Commitment
Match
Commitment
(PS-01663) -
SFHA provide
FIRM
Reference: 2015 HMA Guidance Addendum, B.3
FIRMETTE for Rolling Hills.pdf 08/05/2023 1:36 AM
(PS-01663) -
Ground and
aerial photos of
tree conditions
Provide and attach ground and aerial photos showing the current tree stand conditions and tree species of the proposed treatment area(s).

Rolling Hills Canyon Photo Locations Maps and Photos.pdf 08/05/2023 1:37 AM 100
Agenda Item No.: 13.A
Mtg. Date: 12/10/2024
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO

CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH AMPIRICAL SERVICES INC. TO PROVIDE ENGINEERING SERVICES FOR THE 20B PORTION OF THE EASTFIELD DRIVE FIRE

PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN
AMOUNT NOT TO EXCEED $117,899 FUNDED BY FEDERAL

EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION
PROGRAM #DR4382-177-7R-CA, AUTHORIZE THE CITY MANAGER TO

EXECUTE THE AGREEMENT, AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT
DATE: December 10, 2024
BACKGROUND:

In order to preserve the rural character of Rolling Hills and eliminate risks of wildfires, the City Council encourages and supports utility undergrounding throughout the community. In line with this vision, the City applied for Hazard Mitigation Grant Program (HMGP) funds through FEMA.

On January 26, 2022, the City was awarded $1,971,882 in Federal funds to underground utility infrastructure on Eastfield Drive between Outrider Road and Hackamore Road. The grant requires a Local Match of 25%, or $657,294, for a total project amount of $2,629,176. The Local Match can be fulfilled using the City’s Rule 20A work credits.

Through Councilmember Wilson's efforts and involvement, a donation of $1,000,000 Rule 20A work credits from Supervisor Hahn's Office was approved in December 2022.

The California Public Utility Commission requires the local agencies to adopt an ordinance creating an underground district in the area where both the existing and new facilities are and will be located. The formation of the Underground Utility District (UUD) provides SCE with the authorization needed to develop the design plans to remove existing overhead facilities and install replacement underground facilities.
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On November 14, 2022, the City Council adopted Resolution No. 1316 creating Underground Utility District No. 2 (UUD-02) (Eastfield Drive) and set a public hearing for the January 23, 2023 City Council meeting. Letters were sent on November 29, 2022, and January 4, 2023, to all property owners whose property or portion of their property would fall within the proposed Underground Utility District to notify them of the formation of UUD and the public hearing.

The length of UUD-02 is divided into two segments: Rule 20A and Rule 20B. Southern California Edison (SCE) handles the design and joint trench bidding and assists in coordinating with the other utility companies for Rule 20A projects. Rule 20B projects are also designed by SCE; however, joint trench bidding is handled by the City. Over the past several years, City Staff has held monthly meetings with SCE and other utility service providers to ensure the project continues progressing. In preparation for the UUD, SCE has conducted numerous site visits to confirm the scope and limits of work and the preparation of a Rough Order of Magnitude (ROM), an estimate of the project. On January 4, 2023, SCE submitted the ROM for the Rule 20A segment, which is based on the estimated trench footage of 1,250 feet and includes all mainline trenching as well as crossings, streetlights, and service laterals with the cost estimate of $1,000,000, expressed in 2024 dollars.

On January 23, 2023, Resolution No. 1322 was adopted allowing SCE to begin designing the undergrounding system to replace the existing overhead facilities within the designated UUD.

In addition, SCE coordinates with other utility service providers that have facilities on the existing overhead system to ensure their respective undergrounding designs coincide with SCE's efforts.

The Federal grant received for the Eastfield Drive Underground Utility project requires the project must be completed by January 9, 2026 in order to receive full reimbursement for any expended funds.

DISCUSSION:

The City is responsible for completing the Rule 20B segment, including lateral connections to residential electrical panels (four of which require electrical panel re-locations) and telecommunication hardware per SCE's local planning design and the telecommunication utilities designs.

To ensure that the City stays closely in sync with SCE's timing and work specific to the Rule 20A portion, a Request for Proposals (RFP) for the Rule 20B Engineering Services (Attachment A) was released on October 30, 2024. The City invited firms familiar with SCE requirements to submit fee proposals for performing the required work specific to the 20B portion project's lateral connections and preparation of supporting construction documents / specifications for undergrounding utilities.

The RFP scope of work included:

1. Project Administration & Meetings:

2. Construction Plans/Documents

3. Specifications
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4. Cost Estimates

5. Permitting and Regulations

6. Bid Support

7. Construction Support Services
On November 26, 2024, two proposals (Attachments B, C, E, F) were received in a timely fashion and evaluated by staff. The order ranked the lowest proposal for work included are as follows:

Bidder Address Amount
Ampirical Services Inc.
5471 Kearny Villa Road, Ste. 110
San Diego, CA 92123
$142,500.00
EN Engineering, LLC
626 Wilshire Blvd., Suite 1020
Los Angeles, CA 90017
$169,817.25
Staff validated both proposals received and determined Ampirical Services Inc. (Ampirical) was the lowest proposer. In preparation for this report and subsequent discussion with Ampirical representatives, staff noted that various proposal aspects could be removed or revised resulting in an adjusted not-to-exceed cost amount of $117,899 (Attachment D).

Therefore, staff recommends awarding the engineering services contract (Attachment G) to Ampirical, for a not-to-exceed amount of $117,899 as they meet the requirements stated in the RFP.

ENVIRONMENTAL REVIEW
The City Council found this was exempt from the California Environmental Quality Act (“CEQA”) on October 24, 2022.

FISCAL IMPACT:

Under Rule 20B, the City is required to cover the costs for any contracted work and then be reimbursed from the grant funds. The grant pays for 75% of the fee and the City pays 25% of the fee using Rule 20A tariff credits. Staff will return to Council with a proposed resolution to amend the budget based on the costs and flow of funds described herein.

The total not-to-exceed fee for Ampirical Services Inc. is $117,899 RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

Attachment A -
GR_OES_241030_Eastfield_UU_20B_Engineering_RFP_F_withAttachments.pdf Attachment B - GR_OES_241126_Eastfield_UU_20B_Engineering_Ampirical_Proposal.pdf Attachment C - GR_OES_241126_Eastfield_UU_20B_Engineering_Ampirical_CostsSheet.pdf 103
Attachment D -
GR_OES_241204_Eastfield_UU_20B_Engineering_Ampirical_CostsSheet_v3.pdf Attachment E - GR_OES_241126_Eastfield_UU_20B_Engineering_Entrust_Proposal.pdf Attachment F - GR_OES_241126_Eastfield_UU_20B_Engineering_Entrust_PricingSheet.pdf Attachment G - CA_AGR_241210_Ampirical_Eastfield_UU_20B_F.pdf 104

Page 1 of 13 ends

INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND

ROAD ROLLING HILLS, CA
90274
(310) 377-1521
FAX (310) 377-7288

REQUEST FOR PROPOSALS

ENGINEERING SERVICES
FOR

EASTFIELD DRIVE FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT FUNDED BY FEMA Hazard Mitigation Program
#DR4382-PJ0177
PROPOSALS DUE 3 PM, November 19, 2024
SECTION 1 - BACKGROUND
The City of Rolling Hills is requesting proposals from professional engineering firms for preparation of supporting construction documents to underground existing overhead utilities from 21 Eastfield Drive to 45 Eastfield Drive including an extension into Chuckwagon Road. The project is funded by FEMA’s Hazard Mitigation Grant Program, using Southern California Edison’s Rule 20A Tariff as local match. The grant is administered by California Office of Emergency Services or CalOES.

Per the requirements of the California Public Utilities Commission (CPUC) Rule 20 program, the overall project is split into two segments: Rule 20A segment, funded using the City’s available credits and Rule 20B segment funded with federal grant monies. Southern California Edison (SCE) prepared construction documents for the Rule 20A segment on Eastfield Drive included as Attachment 1 (for reference only) and is responsible for the completion of this segment, including lateral connections to residential panels. The City of Rolling Hills is responsible for the completion of the Rule 20B segment including lateral connections to residential panels.

SCE prepared final design plans for the Rule 20B segment included as Attachment 2. All telecommunication companies (Cox Communication, Crown Castle, and Frontier) will utilize the City’s joint trench for the Rule 20B segment with SCE conduits as noted on the SCE plans. These are included as Attachments 3, 4, & 5 respectively.

The Eastfield Drive Fire Prevention Power Line Undergrounding project is subject to the federal procurement standards under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
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SECTION 2 - SCOPE OF SERVICES
The City of Rolling Hills is requesting proposals from qualified firmsthat have experience in preparing construction documents and specifications for underground utilizes (dry utilities). The desired outcome of this project will be a construction ready documents including plans, specifications, and bid sheets to solicit proposals from qualified contractors. In order to meet the grant funding sunset dates, the timeframe for this project will require all work/services required under this RFP be completed by February 14, 2025 (and assumes a contract will be awarded/executed by or before December 10, 2024).

Task 1 – Project Administration & Meetings:
1) Develop project schedule to meet the project deadlines noted above. 2) Coordinate with utility companies as needed.
3) Coordinate with residents as needed.
4) Attend monthly coordination meetings/other meetings as follows; Meetings (number of meetings):
a. Scoping/Kick-off (1)
b. Monthly Coordination Meetings (6)
c. Stakeholders - Final Design (2)
d. City Council (1)
e. City Staff (2)
Task 2 – Construction Plans/Documents
Prepare necessary engineering plans for construction design based on the plans provided by SCE and the telecommunication companies.
1) Research information/plans provided, conduct surveys as needed, and prepare necessary base map for engineering design as necessary. Note: CAD files will not be available for any of the utility company design plans per their procedures.
2) Electric panels will need to be relocated for the following residences: 27 Eastfield, 29 Eastfield, 38 Eastfield, and 42 Eastfield. The new panel location is reflected on the SCE Final Design Plans. Prepare plans, diagrams, and specifications to support these panel relocations as needed to include in the construction bid package. 3) Design Plans shall be submitted at the following stages of completion for City review and comment:
100% & 100% (Final, as needed). Allow 1 week minimum for each City of Rolling Hills review.

Task 3 – Specifications
Prepare Project Specifications to support the construction documents prepared by SCE and telecommunication companies. Prepare specifications in conformance with the current Standard Specifications for Public Works Construction (Greenbook) and other applicable agency standard plans, specifications, and guidance documents in order to obtain plan approval from the City. Provide the required permits, standards, and reference materials to be included in the City’s standard contract documents. Every item of work must be fully covered including a measurement clause and a payment clause.

Task 4 – Cost Estimates
Construction Estimate: Prepare an engineer’s construction estimate for the designed Project at the 100% and 100% (Final, as needed) submittal(s). Cost estimates shall have quantities and unit prices with back-up calculations for all quantities. The consultant shall verify current unit prices at time of final plan approval. 106

Page 3 of 13 ends

Task 5 – Permitting and Regulations
Permitting and Regulations: Develop and manage the approval process for all required permits. The consultant shall observe all laws, rules, and regulations concerning permitting and the scope of professional services shall include all steps necessary in the project development and permitting process to fully entitle the project to move into the construction phase.
1) Proposers shall incorporate all requirements of the City of Rolling Hills Municipal Code (RHMC) as applicable. The deliverables provided to the City shall conform to those regulations to ensure a complete and conforming project. The consultant and its subconsultants shall comply with Public Works Greenbook and RHMC in the preparation of full, complete, and accurate PS&E. 2) Proposers shall incorporate all federal, state, and local laws, rules, and regulations concerning public works as applicable. The deliverables provided to the City shall conform to those regulations to ensure a complete and conforming project. The consultant and its subconsultants shall comply with Public Contract Code Section 10120 in the preparation of full, complete, and accurate PS&E.

Task 6 – Bid Support:

Assist the City in preparation of the project Bid Package (City has standard bid package document) and prepare Bid Schedule based on Cost Estimate in Task 4. Provide responses to questions received during the bid phase as needed. Assist the City in compiling data on bids received and assist the city in reviewing bids for responsiveness as requested.

Task 7 – Construction Support Services:

Provide engineering services prior to, during, and following construction including:
1) Attend a pre-construction meeting and provide clarification of contract documents as needed. 2) Assist the City with Request for Information responses. 3) Provide review of the Contractor’s submittals for conformance with the contract documents. 4) Upon completion of construction, the consultant shall provide as-built drawings clouded and noted in the revision block using the Contractor’s record red lines. The Project drawings should be stamped “Project Record Drawings” and be accompanied by AutoCAD files as well as PDF format.

All data, documents, and other products used or developed during the project will become the property of the City.
107

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SECTION 3 - PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Consultantshall provide a narrative to the approach to complete the Scope of Work efficiently and economically.

Organization, Credentials and Experience: Provide a summary of the Consultant’s qualifications, credentials, and related past experience. Describe the consulting firm, including the personnel who will be assigned to the contract.

Provide a list of three of the Consultant’s projects within the last five years of similar scope and content.

Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.

Additional Information: Consultants are to review the sample Professional Services Agreement and provide comments and or questions as a part of the Consultant’s proposal. See Section 6 of this RFP.

SECTION 4 – OPTIONAL PROJECT SITE VISIT / PROPOSAL PROCEDURE The City of Rolling Hills is a gated community. If planning to attend, email [email protected] by 3 pm on November 6, 2024. Proposer can visit the project site on November 7, 2024 and/or November 12, 2024 at 12:00PM by providing a driver’s license to the gate attendant and identifying this proposal as the reason for the visit. The optional site visit shall begin at or near the residential address at 21 Eastfield Drive and end at the project terminus. The optional site visit will provide proposer the opportunity to view the project area and adjacent properties requiring lateral underground connections to residential structures.

All proposals are due no later than 3 pm on November 19, 2024. The City reserves the right to extend the deadline. The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to Project Manager Christian Horvath at [email protected] by 5 pm on November 13, 2024.

Please submit the proposal via email to:

Christian Horvath
City Clerk / Executive Assistant to the City Manager
[email protected]
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills.
108

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SECTION 5 - SELECTION CRITERIA
Proposals will be selected based on the ability to meet the scope of work, the ability to demonstrate efficiency use of resources, the relevant experience of proposed personnel, and dedication of personnel to complete the project within time to meet the FEMA assigned grant project completion date of October 9 2025. (Please note that all work defined in the approved scope of the grant project must be completed not less than 90 days prior approved project period of performance January 9, 2026). Proposer may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of November 25, 2024.

SECTION 6 - ATTACHMENTS
Attachment 1 – Rule 20A Final Design – Approved for Construction (TD2084825) (FOR REFERENCE ONLY) Attachment 2 – Rule 20B Final Design UG Install Map (TD2111184) Attachment 3 – Telecommunication Rule 20B Plans (Cox Communication) Attachment 4 – Telecommunication Rule 20B Plans (Crown Castle) Attachment 5 – Telecommunication Rule 20B Plans (Frontier) Attachment 6 – Topographic Survey (PDF Plans)
Attachment 7 - Sample Professional Services Agreement
Attachment 8 - City of Rolling Hills CalOES/FEMA HMGP Project Sub Application 109
Attachment 01
110
····· UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact FOR RECORDING 111
UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact 112
UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact 113
UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact 114
UNDERGROUND SERVICE ALERT Contact USA Dial 811 or 800-422-4133 www.digalert.org/contact 115
Attachment 02
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4 168 CAP - VT1 JOINT TRENCH STA. 62+00 POLE#4855307E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS HH
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TV STA. 63+96 POLE#A5978Y CROWN TO REMOVE ATTACHMENTS STA. 64+95 POLE#757242E CROWN TO REMOVE ATTACHMENTS HHHH STA. 65+54 POLE#N/A STA. 65+70 POLE#974754E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS STA. 66+58 POLE#1035897E STA. 66+24 POLE#781301E CROWN TO REMOVE ATTACHMENTS STA. 66+98 POLE#4445499E CROWN TO REMOVE ATTACHMENTS STA. 67+83 POLE#781302E CROWN TO REMOVE ATTACHMENTS P
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4 5 VT2 - VT3 CROWN ONLY TRENCH SCE JOB# TD2111184_RH-UG_20B CHUCKWAGON RD & EASTFIELD DR ROLLING HILLS, CA 90274 CROWN CASTLE FIBER LLC. 624 S GRAND AVE. SUITE 2500 LOS ANGELES, CA 90017 1 construction plan DRAWN OFREV CHECKED DESIGN DATE PROJECT # TRACKING #.PHONE NO. 811 48 HOURS BEFORE YOU DIG UNDERGROUND SERVICE ALERT CALL TOLL FREE DIGALERT IT'S THE LAW ! LEGEND PROPOSED WORK EXISTING STRUCTURES EXISTING UTILITIES MISC. LINE TYPES MISC. ABBREVIATIONS VICINITY MAP WORK AREA SIDEWALK RAILROAD TREE R/R S/W FOC R/W EDGE OF PAVEMENT BEHIND CURB FACE UNDERGROUND CENTER LINE CONCRETE RIGHT OF WAY FRONT OF CURB EXISTING FRONT OF CURB FACE CL EOPBCF U/G CONC. EX FCF EOP C/L R/W FOC SYMBOL/LINETYPE ABV. DESCRIPTION TRAFFIC SIGNAL HAND HOLE FIRE HYDRANT STREET LIGHT MANHOLE VALVE PEDESTAL UTILITY POLE SYMBOL/LINETYPE ABV. DESCRIPTION HHF/H MH VLV PEDSL TS W

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T ELECTRIC TELEPHONE GAS STORM DRAIN SANITARY SEWER WATER TV CATV STREET LIGHT CONDUIT SYMBOL/LINETYPE DESCRIPTION ABBRV. DESCRIPTION C&G C&G CURB & GUTTER VENT D/W DRIVEWAY CURB FACE GUTTER LIP POLE TC TRAFFIC CONDUIT PL PLACE (INSTALL NEW) MTR WATER METER BOLLARD COMM COMM P/L P/L PROPERTY LINE HHP VNT TR B THE EXISTENCE AND LOCATION OF ALL UNDERGROUND UTILITIES SHOWN HERE WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. CONTRACTOR IS REQUIRED TO LOCATE AND POT HOLE ALL EXISTING UTILITY CROSSINGS PRIOR TO CONSTRUCTION. NOTICE TO CONTRACTORS 2001 THIRD ST #H, RIVERSIDE, CA 92507 (626) 320 - 0996 | [email protected] Telecom Solutions, LLC O S PRO PM WO37011 0 PREPARED BY: PLOTTED: 10/11/2024 CONCRETE RESTORATION ASPHALT RESTORATION PROPOSED CROWN ONLY TRENCH PROPOSED JOINT TRENCH SCE PROPOSED TRENCH SYMBOL/LINETYPE DESCRIPTION PROPOSED UNDERGROUND VAULT POTHOLE VT TD2084825_RH-UG_20B CHUCKWAGON RD & EASTFIELD DR ROLLING HILLS, CA 90274 EVEV 10/11/24 3 SMWO37011CA-LAUFO01-RHL BORE PIT NORTH S
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8" 24" POLYMER CONCRETE COVER PLAN VIEW SIDE VIEW END VIEW STD. MARKING ARMORCAST LOGO LIFT PIN (2X) BOLTDOWN (2X) POLYMER CONCRETE COVER NON-SKID SURFACE POLYMER CONCRETE BOX OPEN BASE MODEL NO. A6001430APCX24 3" 1. INSTALL (8) 30"x48" CROWN CASTLE VAULTS 2. INSTALL 224' OF (2) - 4" CONDUIT VIA HAND DIG / OPEN TRENCH FROM CAP TO VT1 3. INSTALL 568' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT1 TO VT2 4. INSTALL 415' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT2 TO VT3 5. INSTALL 9' OF (2) - 2" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT3 TO POLE#2141528E 6. INSTALL 484' OF (1) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT3 TO VT4 7. INSTALL 7' OF (2) - 2" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT4 TO POLE#4998608E 8. INSTALL 501' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT4 TO VT5 9. INSTALL 431' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT5 TO VT6 10. INSTALL 401' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT6 TO VT7 11. INSTALL 432' OF (2) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT7 TO VT8 12. INSTALL 16' OF (1) - 2" & (1) - 4" CONDUIT VIA HAND DIG/ JOINT TRENCH FROM VT8 TO POLE#4471032E 13. CROWN TO TRANSFER NODE LA8004BA_11LAB TO NEW POLE# 4471032E 14. CROWN TO PULL NEW FIBER OPTIC CABLES & SPLICE 15. CROWN TO REMOVE EXISTING OVERHEAD CABLES AS NOTED ON PLANS CROWN CASTLE SOW:

CHUCKWAGON RD

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HH
73+00
HH STA. 74+83 POLE#781477E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS HH
W
W
W
W STA. 48+10 POLE#A6525Y CROWN TO REMOVE ATTACHMENTS
VT
D/W
D/W
D/W
D/W
D/W
D/W
D/W
D/W
D/W
HH HH
D/W
T
T
T
T
T
T
T
VT
HH D/W
78+00
HH VT
"
' 2
4 78 VT2 - VT3 JOINT TRENCH
"
' 3
4 5 VT3 - VT4 / VT3 - VT5 CROWN ONLY TRENCH PLACE 30"x48" VAULT IN DIRT @ STA - 73+12 20' FROM CL (VT3) "
' 5
4 15 VT2 - VT3 / VT3 - VT4 / VT3 - VT5 CROWN ONLY TRENCH "
' 3
4 149 VT3 - VT4 / VT3 - VT5 JOINT TRENCH
"
' 1 4 18 VT3 - VT4 CROWN ONLY TRENCH
"
' 1 4 29 VT3 - VT4 JOINT TRENCH
"
' 1 4 60 VT3 - VT4 CROWN ONLY TRENCH
"
' 1 4 192 VT3 - VT4 JOINT TRENCH
"
' 1 4
7 VT4 - POLE CROWN ONLY TRENCH PLACE 30"x48" VAULT IN DIRT @ STA - 46+97 21' FROM CL (VT4) "
' 1 4 16 VT3 - VT4 CROWN ONLY TRENCH
"
' 2
4 173 VT3 - VT5 JOINT TRENCH
"
' 2
4 61 VT3 - VT5 CROWN ONLY TRENCH
"
' 2
4 80 VT3 - VT5 JOINT TRENCH
"
' 2
4 8 VT3 - VT5 CROWN ONLY TRENCH
"
' 4
4 10 VT3 - VT5 / VT5 - VT6 CROWN ONLY TRENCH
"
' 2
4 8 VT5 - VT6 CROWN ONLY TRENCH
"
' 2
4 258 VT5 - VT6 JOINT TRENCH
VT
"
' 2
2 9 VT3 - POLE CROWN ONLY TRENCH PLACE 30"x48" VAULT IN DIRT @ STA - 77+83 17' FROM CL (VT5) STA. 71+91 POLE#781481E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS RISER UP NEW POLE #4998608E @ STA - 48+10 - 21' FROM CL DIRT
DIRT
DIRT
DIRT
DIRT
DIRT
DIRT
DIRT
DIRT
D/W
D/W
DIRT
DIRT
DIRT
9' 2'
9' 2'
3'
15'
6'
6'
9' 21'
2' 9'
1' 12'
9' 2'
9' 20'
6' 17'
1'
"
' 2
4 5 VT2 - VT3 CROWN ONLY TRENCH STA. 73+02 POLE #2141528E SPRINT NODE# LA36XC519 LOW VOLT POWER FROM LA8004BA_31LAB UTILITY POLE TO REMAIN FOR SMALL CELL AERIAL CROWN FIBER TO BE REMOVED NORTH S
W
E 10' SCALE: 1" = 20' 0' 20' 30' 2001 THIRD ST #H, RIVERSIDE, CA 92507 (626) 320 - 0996 | [email protected] Telecom Solutions, LLC O S PRO PREPARED BY: construction plan DRAWN OFREV CHECKED DESIGN DATE PROJECT # TRACKING #. OSPRO 2 XXXXXX
0 PLOTTED: 10/11/2024 TD2084825_RH-UG_20A HACKAMORE RD & EASTFIELD DR ROLLING HILLS, CA 90274 EVEV3 09/17/24 XXXXXXXXXXXXXXXXXX 624 S GRAND AVE, SUITE 2500 LOS ANGELES, CA. 90017 THE EXISTENCE AND LOCATION OF ALL UNDERGROUND UTILITIES SHOWN HERE WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. CONTRACTOR IS REQUIRED TO LOCATE AND POT HOLE ALL EXISTING UTILITY CROSSINGS PRIOR TO CONSTRUCTION NOTICE TO CONTRACTORS NOTE: CONTRACTOR TO POT HOLE FOR EXISTING. UTILITIES PRIOR TO START OF CONSTRUCTION. NOTE: CONTRACTOR TO REMOVE & REPLACE DAMAGED CONCRETE AND MATCH EXISTING LANDSCAPE TO SATISFACTION OF THE CITY RESIDENT ENGINEER NOTICE TO CONTRACTORS IN ADDITION TO POTHOLING ALL UTILITY CROSSINGS WHEN BORING, CROWN CASTLE REQUIRES CONTRACTOR TO POTHOLE ADJACENT UTILITIES: -EVERY 25' WHEN PARALLEL UTILITY IS WITHIN 18" -EVERY 100' WHEN PARALLEL UTILITY IS WITHIN 5' (OVER 18") MATCHLINE SHEET 1
MATCHLINE SHEET 3 RISER DETAIL
3 9 EASTFIELD DR 12 CURB
N POLE# 2141528E 2" PROP. RISER
6 RISER DETAIL
3 9 CHUCKWAGON RD 12 CURB
N POLE# 4998608E 4" PROP. RISER
6 (E) SMALL CELL
134
HH CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL CL G G G G G G G G G G G CL G 79+00 80+00 81+00 82+00 83+00 84+00 85+00 86+00 88+00 89+00 90+00 W PL PL PL PL PL PL PL PL PL LP LP PL PL PL PL 60' 30' 30' 11' 19' 12' 18' 30' 60'10' 30'20' 12' 18' OUTRIDER RD EASTFIELD DR TV TV TV TV TV TV TV TV TV TV TV TV TV TV W W W W W W W W W W W W W D/W HHHH T T T T T T T T T T T D/W HH VT D/W D/W D/W HH D/W VT D/W HH D/W D/W D/W D/W D/W HHHH HHHH D/W HH VT HH HH VT VT 87+00 VT HH "' 2 4 258 VT5 - VT6 JOINT TRENCH "' 2 4 77 VT5 - VT6 JOINT TRENCH "' 2 4 60 VT5 - VT6 CROWN ONLY TRENCH "' 2 48 VT5 - VT6 CROWN ONLY TRENCH "' 2 48 VT6 - VT7 CROWN ONLY TRENCH "' 4 4 10 VT5 - VT6 / VT6 - VT7 CROWN ONLY TRENCH "' 2 4 365 VT6 - VT7 JOINT TRENCH "' 2 46 VT6 - VT7 CROWN ONLY TRENCH "' 4 4 12 VT6 - VT7 / VT7 - VT8 CROWN ONLY TRENCH "' 2 46 VT7 - VT8 CROWN ONLY TRENCH "' 2 4 60 VT7 - VT8 CROWN ONLY TRENCH "' 2 4 31 VT7 - VT8 CROWN ONLY TRENCH "' 1 4 16 VT8 - POLE CROWN ONLY TRENCH "' 2 4 230 VT7 - VT8 JOINT TRENCH "' 2 4 93 VT7 - VT8 JOINT TRENCH PLACE 30"x48" VAULT IN DIRT @ STA - 81+88 17' FROM CL (VT6) PLACE 30"x48" VAULT IN DIRT @ STA - 85+58 18' FROM CL (VT7) PLACE 30"x48" VAULT IN DIRT @ STA - 89+56 24' FROM CL (VT8) STA. 79+66 POLE#811201E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS STA. 81+78 POLE#1025532E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS STA. 83+77 POLE#811203E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS STA. 85+13 POLE#4192622E POLE TO BE REMOVED CROWN TO REMOVE ATTACHMENTS STA. 87+41 POLE#4569609E CROWN TO REMOVE ATTACHMENTS DIRT DIRT D/W DIRTDIRT DIRT DIRT DIRT DIRT DIRT DIRT DIRT 9' 2' 12' 1' 2' 9' 9' 2' 12' 1' 9' 2' 6' 17' HH 7' 18' 12' 24' STA. 89+71 POLE#4471032E POLE TO BE REMOVED CROWN TO TRANSFER ATTACHMENTS STA. 89+72 NEW POLE #4471032E SPRINT NODE# LA36XC519 TMO ID: LA8004BA_11LAB POLE TO BE REPLACED AS PART OF RULE 20 NODE TRANSFER WILL BE REQUIRED STA. 88+67 POLE#GT135245 CROWN TO REMOVE ATTACHMENTS "' 1 2 16 NORTH S W E 10' SCALE: 1" = 20' 0' 20' 30' 2001 THIRD ST #H, RIVERSIDE, CA 92507 (626) 320 - 0996 | [email protected] Telecom Solutions, LLC O S PRO PREPARED BY: construction plan DRAWN OFREV CHECKED DESIGN DATE PROJECT # TRACKING #. OSPRO 3 XXXXXX 0 PLOTTED: 10/11/2024 TD2084825_RH-UG_20A HACKAMORE RD & EASTFIELD DR ROLLING HILLS, CA 90274 EVEV3 09/17/24 XXXXXXXXXXXXXXXXXX 624 S GRAND AVE, SUITE 2500 LOS ANGELES, CA. 90017 THE EXISTENCE AND LOCATION OF ALL UNDERGROUND UTILITIES SHOWN HERE WERE OBTAINED BY A SEARCH OF AVAILABLE RECORDS. CONTRACTOR IS REQUIRED TO LOCATE AND POT HOLE ALL EXISTING UTILITY CROSSINGS PRIOR TO CONSTRUCTION NOTICE TO CONTRACTORS NOTE: CONTRACTOR TO POT HOLE FOR EXISTING. UTILITIES PRIOR TO START OF CONSTRUCTION. NOTE: CONTRACTOR TO REMOVE & REPLACE DAMAGED CONCRETE AND MATCH EXISTING LANDSCAPE TO SATISFACTION OF THE CITY RESIDENT ENGINEER NOTICE TO CONTRACTORS IN ADDITION TO POTHOLING ALL UTILITY CROSSINGS WHEN BORING, CROWN CASTLE REQUIRES CONTRACTOR TO POTHOLE ADJACENT UTILITIES: -EVERY 25' WHEN PARALLEL UTILITY IS WITHIN 18" -EVERY 100' WHEN PARALLEL UTILITY IS WITHIN 5' (OVER 18") MATCHLINE SHEET 2 RISER DETAIL 3 9 EASTFIELD DR 12 CURB N POLE# 4471032E 2" PROP. RISER 6 4" PROP. RISER SMALL CELL 135
Attachment 05a
136
1 2
3 4
5 6 1:221.9UNITS / ACCT CODES REVISIONS ADDRESS: SERVICE TYPE: ASSIGNMENT: TEST: SPECIAL NOTES: dB @ kHz CUSTOMER: ORDER #: ISSUED: DUE: DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 1 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 8 137
1:100UNITS / ACCT CODES REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 2 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 8 138
1 2 3 4 5 6 NEW 3X5 PB 1:50 UNITS / ACCT CODES 2 ####
####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 1 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 1 6 139
1 2 3 4 5 6 NEW 3X5 PB NEW 2-4" CONDUIT 1:50 UNITS / ACCT CODES 31 ####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 2 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 2 6 140
1 2 3 4 5 6 1:50 UNITS / ACCT CODES 52
####4 REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 3 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 3 6 141
1 2 3 4 5 6 1:50 UNITS / ACCT CODES 6 ####
####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 4 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 4 6 142
1 2 3 4 5 6 1:50 UNITS / ACCT CODES #### 3
####6 REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 5 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 5 6 143
1 2 3 4 5 6 1:50 UNITS / ACCT CODES #### ####
####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 COPPER DWG 1.DWG PHONE: EXCH. CODE: 8 ---- ---- ---- ---- MARIE NICHOLSON 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 6 8 144
Attachment 05b
145
1 2
3 4
5 6
7 1:218.8UNITS / ACCT CODES REVISIONS ADDRESS: SERVICE TYPE: ASSIGNMENT: TEST: SPECIAL NOTES: dB @ kHz CUSTOMER: ORDER #: ISSUED: DUE: DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 1 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 9 146
1:100UNITS / ACCT CODES REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 2 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 9 147
1 2 3 4 5 6 7 NEW 3X5 PB PLACED ON 5313945 1:50 UNITS / ACCT CODES 2 #### ####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 1 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 1 7 148
1 2 3 4 5 6 7 NEW 3X5 PB NEW 2-4" CONDUIT 1:50 UNITS / ACCT CODES 21 ####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 2 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 2 7 149
1 2 3 4 5 6 7 1:50 UNITS / ACCT CODES 52
####4 REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 3 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 3 7 150
1 2 3 4 5 6 7 1:50 UNITS / ACCT CODES #### #### 3
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 4 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 4 7 151
1 2 3 4 5 6 7 1:50 UNITS / ACCT CODES #### 3
####6 REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 5 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 5 7 152
1 2 3 4 5 6 7 1:50 UNITS / ACCT CODES #### #### 5
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 6 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 6 7 153
1 2 3 4 5 6 7 1:50 UNITS / ACCT CODES #### ####
####
#### REVISIONS DRAWN DATE: ENGR: SCALE: TAX DISTRICT: PROJECT NUMBER: C.O. AREA: DWG OF CNTY: TWNSHP: RNG: SEC: FILE: COPPER-EASTFIELD DRIVE 70123 5359637 FIBER DWG 1_RECOVER.DWG PHONE: EXCH. CODE: 7 ---- ---- ---- ---- BARRY VELVES 424.352.6557 70123 ROLLING HILLS LOS ANGELES 5359637 UNDERGROUND AERIAL FACILITIES 6/14/2024 7 7 154
Attachment 06
155
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact FOR RECORDING 156
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 157
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 158
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 159
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 160
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 161
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 162
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 163
Contact USA Dial 811 or 800-422-4133 UNDERGROUND SERVICE ALERT www.digalert.org/contact 164
Attachment 07
165

CITY OF ROLLING HILLS

PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT made and entered into this ______ day of ______________, 20__ between the City of Rolling Hills, a municipal corporation, hereinafter referred to as "CITY'' and [INSERT NAME OF CONTRACTOR] with principal offices at [INSERT ADDRESS], hereinafter referred to as "CONSULTANT."

1. RECITALS:

A. The CITY desires to contract the CONSULTANT for civil engineering services preparing construction documents to underground existing utilities on Crest Road East from 92 Crest Road East to the City’s easterly gated border B. CONSULTANT is well qualified by reason of education and experience to perform such services; and
C. CONSULTANT is willing to render such civil engineering services preparing construction documents to underground existing utilities as hereinafter defined.

Now, therefore, for and in consideration of the mutual covenants and conditions herein contained, CITY hereby engages CONSULTANT and CONSULTANT agrees to perform the services set forth in this AGREEMENT.

2. SCOPE OF WORK
CONSULTANT shall perform all work necessary to complete in a manner satisfactory to CITY the services set forth in the specifications and the scope of work described in Section 2.0 Scope of Services in the REQUEST FOR PROPOSALS CIVIL ENGINEERING SERVICES FOR RULE 20C PORTION OF City of Rolling Hills CalOES/FEMA Rule 20 Hazard Mitigation Program Crest Road East Fire Prevention Power Line Undergrounding Project Disaster / Subaward #DR4344-526-112R. Attached herein as Exhibit A (referred to as “SERVICES”).

3. COST
The CITY agrees to pay CONSULTANT for all the work or any part of the work performed under this AGREEMENT at the rates and in the manner established in the attached Cost of Services, attached herein as Exhibit B.

Total contract shall not exceed the sum of [INSERT AMOUNT] . This fee includes all expenses, consisting of all local travel, attendance at meetings, printing and submission of any plans or any other documents required by the Scope of Work. It also includes any escalation or inflation factors anticipated.

166
Any increase in contract amount or scope shall be approved by expressed written amendment executed by the CITY and CONSULTANT.

4. METHOD OF PAYMENT
CONSULTANT shall be reimbursed within 30 (thirty) days of submitting an invoice to City for the SERVICES. CONSULTANT shall submit an invoice for the SERVICES within 10 (ten) days of completing each task or portion thereof identified in Exhibit A to this AGREEMENT. CONSULTANT shall submit invoices electronically to the City Manager of the CITY and shall also provide a courtesy copy by U.S. Mail addressed to the City Manager of the CITY.

5. SUBCONTRACTING
CONSULTANT may employ qualified independent subcontractor(s) to assist CONSULTANT in the performance of SERVICES with CITY’s prior written approval.

6. COMMENCEMENT OF WORK
CONSULTANT shall commence work under this AGREEMENT upon execution of this AGREEMENT.

7. PERFORMANCE TO SATISFACTION OF CITY
CONSULTANT agrees to perform all work to the reasonable satisfaction of CITY and within the time hereinafter specified.

8. COMPLIANCE WITH LAW
All SERVICES rendered hereunder shall be provided in accordance with the requirements of relevant local, State and Federal Law.
(A). Federal Requirements
FEMA financial assistance will be used to fund all or a portion of this contract.

The CONSULTANT shall comply with all federal requirements including, but not limited to, the following:
(i). 2 C.F.R. Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, which is expressly incorporated herein by reference.
(ii). Federal Contract Provisions attached hereto as Exhibit C and incorporated herein by reference.
167
Subcontracts, if any, shall contain a provision making them subject to all of the provisions stipulated in the contract, including but not limited to, 2 C.F.R. Part 200 and the Federal Contract Provisions.

With respect to any conflict between such federal requirements and the terms of this contract and/or the provisions of state law and except as otherwise required under federal law or regulation, the more stringent requirement shall control.

9. ACCOUNTING RECORDS
CONSULTANT must maintain accounting records and other evidence pertaining to costs incurred which records and documents shall be kept available at the CONSULTANT’s office during the contract period and thereafter for five years from the date of final payment.

10. OWNERSHIP OF DATA
All data, maps, photographs, and other material collected or prepared under the contract shall become the property of the CITY.

11. TERM OF CONTRACT
The term of this Agreement shall be from [Insert start date] to [Insert end date], unless earlier terminated as provided herein. The Parties may, by mutual, written consent, extend the term of this Agreement if necessary to complete the Project.

Consultant shall perform its services in a prompt and timely manner within the term of this Agreement and shall commence performance upon notice from the City.

12. TERMINATION
This contract may be terminated by either party with or without cause upon seven (7) days written notice to the other party. All work satisfactorily performed pursuant to the contract and prior to the date of termination may be claimed for reimbursement.

13. ASSIGNABILITY
CONSULTANT shall not assign or transfer interest in this contract without the prior written consent of the CITY.

14. AMENDMENT
It is mutually understood and agreed that no alteration or variation of the terms of this contract, or any subcontract requiring the approval of the CITY, shall be valid unless made in writing, signed by the parties hereto, and approved by all necessary parties.

15. NON-SOLICITATION CLAUSE
168
The CONSULTANT warrants that he or she has not employed or retained any company or persons, other than a bona fide employee working solely for the CONSULTANT, any fee, commission, percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the CITY shall have the right to annul this contract without liability, or, in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.

16. INDEMNITY
CONSULTANT shall indemnify and save harmless CITY, its elected and appointed officers and employees from all claims, damages, suits, cost or actions of every name, kind or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of CONSULTANT, it officers, agents, employees and/or servants in connection with this AGREEMENT.

CITY shall indemnify and save harmless CONSULTANT, its officers, agents, employees, and servants from all claims, damages, suits, costs or actions of every name, kind, or description, brought for, or on account of, (i) injuries to or death of any person, (ii) damage to property or (iii) arising from performance of this AGREEMENT in any manner that resulted from the fault or negligence of the CONSULTANT, its officers, agents, employees, and/or servants in connection with this AGREEMENT.

If CONSULTANT should subcontract all or any portion of the SERVICES to be performed under this AGREEMENT, CONSULTANT shall require each subcontractor to indemnify, hold harmless and defend CITY and each of its officers, officials, employees, agents and volunteers in accordance with the term of the preceding paragraph. This section shall survive termination or expiration of this AGREEMENT.

17. INSURANCE
A. Without limiting CONSULTANT’S obligations arising under paragraph 16 - Indemnity, CONSULTANT shall not begin work under this AGREEMENT until it obtains policies of insurance required under this section. The insurance shall cover CONSULTANT, its agents, representatives and employees in connection with the performance of work under this AGREEMENT, and shall be maintained throughout the term of this AGREEMENT. Insurance coverage shall be as follows:
i. Automobile Liability Insurance with minimum coverage of $300,000 for property damage, $300,000 for injury to one person/single occurrence, and $300,000 for injury to more than one person/single occurrence.
ii. Public Liability and Property Damage Insurance, insuring CITY its elected and appointed officers and employees from claims for damages for personal injury, including death, as well as from claims for property damage which may arise from CONSULTANT’S actions under this AGREEMENT, whether or not done by 169
CONSULTANT or anyone directly or indirectly employed by CONSULTANT. Such insurance shall have a combined single limit of not less than $500,000. iii. Worker’s Compensation Insurance for all CONSULTANT’S employees to the extent required by the State of California. CONSULTANT shall require all subcontractors who are hired by CONSULTANT to perform the SERVICES and who have employees to similarly obtain Worker’s Compensation Insurance for all of the subcontractor’s employees.
iv. Professional Liability Insurance for CONSULTANT that at a minimum covers professional misconduct or lack of the requisite skill required for the performances of SERVICES in an amount of not less than $500,000 per occurrence.

B. Deductibility Limits for policies referred to in subparagraphs A (i) (ii) and (iii) shall not exceed $5,000 per occurrence.

C. Additional Insured. City, its elected and appointed officers and employees shall be named as additional insured on policies referred to in subparagraphs A (i) and (ii).

D. Primary Insurance. The insurance required in paragraphs A (i) and (ii) shall be primary and not excess coverage.

E. Evidence of Insurance. Consultant shall furnish CITY, prior to the execution of this AGREEMENT, satisfactory evidence of the insurance required, issued by an insurer authorized to do business in California, and an endorsement to each such policy of insurance evidencing that each carrier is required to give CITY at least 30 days prior written notice of the cancellation of any policy during the effective period of the AGREEMENT. All required insurance policies are subject to approval of the City Attorney. Failure on the part of CONSULTANT to procure or maintain said insurance in full force and effect shall constitute a material breach of this AGREEMENT or procure or renew such insurance, and pay any premiums therefore at CONSULTANT’S expense.

18. ENFORCEMENT OF AGREEMENT
In the event that legal action is commenced to enforce or declare the rights created under this AGREEMENT, the prevailing party shall be entitled to an award of costs and reasonable attorney’s fees in the amount to be determined by the court.

19. CONFLICTS OF INTEREST
No member of the governing body of the CITY and no other officer, employee, or agent of the CITY who exercises any functions or responsibilities in connection with the planning and carrying out of the program, shall have any personal financial interest, direct or indirect, in this AGREEMENT; and the CONSULTANT further covenants that in the 170
performance of this AGREEMENT, no person having any such interest shall be employed.

20. INDEPENDENT CONTRACTOR
The CONSULTANT is and shall at all times remain as to the CITY a wholly independent contractor. Neither the CITY nor any of its agents shall have control over the conduct of the CONSULTANT or any of the CONSULTANT’s employees or subcontractors, except as herein set forth. The CONSULTANT shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of the CITY.

21. ENTIRE AGREEMENT OF THE PARTIES
This AGREEMENT supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the employment of CONSULTANT by CITY and contains all the covenants and agreements between the parties with respect such employment in any manner whatsoever. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement or amendment hereto shall be effective unless executed in writing and signed by both CITY and CONSULTANT.

22. NOTICES.

All written notices required by, or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; the parties to this AGREEMENT shall promptly inform the other party of any change of address. All notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein. The mailing address of each party to this AGREEMENT is as follows:

CITY: Elaine Jeng, PE, City Manager
City of Rolling Hills
No. 2 Portuguese Bend Road
Rolling Hills, CA 90274
CONSULTANT: [INSERT NAME OF CONSULTANT
Attn: [INSERT NAME]
[INSERT ADDRESS]

23. GOVERNING LAW
This AGREEMENT shall be governed by and construed in accordance with the laws of the State of California, and all applicable federal statutes and regulations as amended.
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IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the date and year first above written.

CITY OF ROLLING HILLS CONSULTANT

CITY MANAGER
______ _____ ________

ELAINE JENG, PE
DATE:___________ DATE:_____________
ATTEST:
______ _____

CITY CLERK
APPROVED AS TO FORM:
______ _____

MICHAEL JENKINS, CITY ATTORNEY
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Exhibit A
Scope of Work
173
Exhibit B
Cost of Services
174
Exhibit C

FEDERAL CONTRACT PROVISIONS
During the performance of this contract, Consultant shall comply with all applicable federal laws and regulations including but not limited to the federal contract provisions in this Exhibit.

1. CONTRACTING WITH SMALL AND MINORITY FIRMS, WOMEN’S BUSINESS ENTERPRISE AND LABOR SURPLUS AREA FIRMS (2 C.F.R. § 200.321) (A) Consultant shall be subject to 2 C.F.R. § 200.321 and will take affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible and will not be discriminated against on the grounds of race, color, religious creed, sex, or national origin in consideration for an award. (B) Affirmative steps shall include:
(i) Placing qualified small and minority businesses and women's business enterprises on solicitation lists;
(ii) Assuring that small and minority businesses, and women's business enterprises are solicited whenever they are potential sources; (iii) Dividing total requirements, when economically feasible, into smaller tasks or quantities to permit maximum participation by small and minority business, and women's business enterprises;
(iv) Establishing delivery schedules, where the requirement permits, which encourage participation by small and minority business, and women's business enterprises; and
(v) Using the services/assistance of the Small Business Administration (SBA), and the Minority Business Development Agency (MBDA) of the Department of Commerce.

Consultant shall submit evidence of compliance with the foregoing affirmative steps when requested by the City. Notwithstanding the foregoing, the affirmative steps requirements detailed above do not apply in the case of a noncompetitive procurement made under the emergency exception/exigency exception to competitive procurements. 175

2. COST PRINCIPLES (2 C.F.R. PART 200, SUBPART E)
(A) If any indirect costs will be charged to the City under this contract, such costs must conform to the cost principles set forth under the Uniform Rules at 2 C.F.R. Part 200, subpart E (“Cost Principles”). In general, costs must (i) be necessary and reasonable; (ii) allocable to the grant award; (iii) conform to any limitations or exclusions set forth in the Cost Principles; (iv) be adequately documented; and (v) be determined in accordance with generally accepted accounting principles (“GAAP”), except, for state and local governments and Indian tribes only, as otherwise provided for in 2 C.F.R. Part 200, subpart E. 2 C.F.R. § 200.403. Costs that are determined unallowable pursuant to a federal audit are subject to repayment by Consultant.

3. ACCESS TO RECORDS & RECORD RETENTION (2 C.F.R. 200.336) (A) Consultant shall comply with 2 C.F.R. § 200.336 and provide the Federal Agency, Inspectors General, the Comptroller General of the United States, City, and the State of California or any of their authorized representatives access, during normal business hours, to documents, papers, books and records which are directly pertinent to this contract for the purposes of making and responding to audits, examinations, excerpts, and transcriptions. The right also includes timely and reasonable access to the Consultant's personnel for the purpose of interview and discussion related to the books and records.
(B) The Consultant agrees to permit any of the foregoing parties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed. (C) The Consultant agrees to provide the Federal Agency or its authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.
(D) In compliance with the Disaster Recovery Act of 2018, the City and Consultant acknowledge and agree that no language in this contract is intended to prohibit audits or internal review by the FEMA Administrator or the Comptroller General of the United States.

4. REQUIRED CONTRACT PROVISIONS IN ACCORDANCE WITH APPENDIX II TO PART 200 – CONTRACT PROVISIONS FOR NON-FEDERAL ENTITY CONTRACTS UNDER FEDERAL AWARDS (2 C.F.R. § 200.326)
(A) Appendix II to Part 200 (A); Appendix II to Part 200 (B): Remedies for Breach; Termination for Cause/Convenience. If the contract is in excess of $10,000 and the contract does not include provisions for both termination for cause and termination for convenience by the City, including the manner by which it will be effected and the basis for settlement, then the following termination clauses shall apply. If the contract is for more than the simplified acquisition threshold (see 2 C.F.R. § 200.88) and does not provide for administrative, contractual, or legal remedies in instances where Contractor violates or breaches the terms of the contract, then the following termination clauses shall apply and have precedence over the contract. Otherwise, the following termination clauses shall not be applicable to the contract.
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(i) Termination for Convenience. The City may, by written notice to Consultant, terminate this contract for convenience, in whole or in part, at any time by giving written notice to Consultant of such termination, and specifying the effective date thereof (“Notice of Termination for Convenience”). If the termination is for the convenience of the City, the City shall compensate Consultant for work or materials fully and adequately provided through the effective date of termination. No amount shall be paid for unperformed work or materials not provided, including anticipated profit. Consultant shall provide documentation deemed adequate by the City to show the work actually completed or materials provided by Consultant prior to the effective date of termination. This contract shall terminate on the effective date of the Notice of Termination. (ii) Termination for Cause. If Consultant fails to perform pursuant to the terms of this contract, the City shall provide written notice to Consultant specifying the default (“Notice of Default”). If Consultant does not cure such default within ten (10) calendar days of receipt of Notice of Default, the City may terminate this contract for cause. If Consultant fails to cure a default as set forth above, the City may, by written notice to Consultant, terminate this contract for cause, in whole or in part, and specifying the effective date thereof (“Notice of Termination for Cause”). If the termination is for cause, Consultant shall be compensated for that portion of the work or materials provided which has been fully and adequately completed and accepted by the City as of the date the City provides the Notice of Termination. In such case, the City shall have the right to take whatever steps it deems necessary to complete the project and correct Consultant's deficiencies and charge the cost thereof to Consultant, who shall be liable for the full cost of the City's corrective action, including reasonable overhead, profit and attorneys' fees.
(iii) Reimbursement; Damages. The City shall be entitled to reimbursement for any compensation paid in excess of work rendered or materials provided and shall be entitled to withhold compensation for defective work or other damages caused by Consultant’s performance of the work.
(iv) Additional Termination Provisions. Upon receipt of a Notice of Termination, either for cause or for convenience, Consultant shall promptly discontinue the work unless the Notice directs to the contrary. Consultant shall deliver to the City and transfer title (if necessary) to all provided materials and completed work, and work in progress including drafts, documents, plans, forms, maps, products, graphics, computer programs and reports. Consultant acknowledges the City’s right to terminate this contract with or without cause as provided in this Section, and hereby waives any and all claims for damages that might arise from the City’s termination of this contract. The City shall not be liable for any costs other than the charges or portions thereof which are specified herein. Consultant shall not be entitled to payment for unperformed work or materials not provided, and shall not be entitled to damages or compensation for termination of work or supply of materials. If City terminates this contract for cause, and it is later determined that the termination for cause was wrongful, the termination shall automatically be converted to and treated as a termination for convenience. In such event, Consultant shall be entitled to receive only the amounts payable under this Section, and Consultant specifically waives any claim for any other amounts or damages, including, but 177
not limited to, any claim for consequential damages or lost profits. The rights and remedies of the City provided in this Section shall not be exclusive and are in addition to any other rights and remedies provided by law, equity or under this contract including, but not limited to, the right to specific performance. (B) Appendix II to Part 200 (C) – Equal Employment Opportunity: Except as otherwise provided under 41 C.F.R. Part 60, if this contract meets the definition of a “federally assisted construction contract” in 41 C.F.R. § 60-1.3, then Consultant shall comply with the following equal opportunity clause, in accordance with Executive Order 11246 of September 24, 1965 entitled “Equal Employment Opportunity,” as amended by Executive Order 11375 of October 13, 1967 and implementation regulations at 41 C.F.R. Chapter 60:
(i) Consultant will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

Consultant will take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, or national origin. Such action shall include, but not be limited to, the following: employment upgrading, demotion, transfer, recruitment, or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this nondiscrimination clause.
(ii) Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant, state that all qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, or national origin.
(iii) Consultant will not discharge or in any other manner discriminate against any employee or applicant for employment because such employee or applicant has inquired about, discussed, or disclosed the compensation of the employee or applicant or another employee or applicant. This provision shall not apply to instances in which an employee who has access to the compensation information of other employees or applicants as a part of such employee's essential job functions discloses the compensation of such other employees or applicants to individuals who do not otherwise have access to such information, unless such disclosure is in response to a formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or is consistent with Consultant's legal duty to furnish information.
(iv) Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of the contractor's commitments under Section 202 of Executive Order No. 11246 of 178
September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (v) Consultant will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.
(vi) Consultant will furnish all information and reports required by Executive Order No. 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the contracting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
(vii) In the event of Consultant's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations, or orders, this contract may be cancelled, terminated or suspended in whole or in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order No.11246 of Sept. 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order No.11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
(viii) Consultant will include the provisions of paragraphs (i) through (viii) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order No. 11246 of September 24,1965, so that such provisions will be binding upon each subcontractor or vendor. Consultant will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event Consultant becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, Consultant may request the United States to enter into such litigation to protect the interests of the United States.
(C) Appendix II to Part 200 (D) – Davis-Bacon Act; Copeland Act: Not applicable to this contract.
(D) Appendix II to Part 200 (E) – Contract Work Hours and Safety Standards Act:
(i) If this contract is in excess of $100,000 and involves the employment of mechanics or laborers, Consultant shall comply with 40 U.S.C. 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. Part 5).

Under 40 U.S.C. 3702, each contractor must be required to compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week.

The requirements of 40 U.S.C. 3704 are applicable to construction work and 179
provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.

These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.
(ii) No contractor or subcontractor contracting for any part of the contract work which may require or involve the employment of laborers or mechanics shall require or permit any such laborer or mechanic in any workweek in which he or she is employed on such work to work in excess of forty hours in such workweek unless such laborer or mechanic receives compensation at a rate not less than one and one-half times the basic rate of pay for all hours worked in excess of forty hours in such workweek.
(iii) In the event of any violation of the clause set forth in paragraph (ii) of this section the contractor and any subcontractor responsible therefor shall be liable for the unpaid wages. In addition, such contractor and subcontractor shall be liable to the United States (in the case of work done under contract for the District of Columbia or a territory, to such District or to such territory), for liquidated damages. Such liquidated damages shall be computed with respect to each individual laborer or mechanic, including watchmen and guards, employed in violation of the clause set forth in paragraph (ii) of this section, in the sum of $10 for each calendar day on which such individual was required or permitted to work in excess of the standard workweek of forty hours without payment of the overtime wages required by the clause set forth in paragraph (ii) of this section.
(iv) The City shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the Consultant or subcontractor under any such contract or any other Federal contract with the same prime contractor, or any other federally-assisted contract subject to the Contract Work Hours and Safety Standards Act, which is held by the same prime contractor, such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in paragraph (iii) of this section.
(v) The Consultant or subcontractor shall insert in any subcontracts the clauses set forth in paragraph (ii) through (v) of this Section and also a clause requiring the subcontractors to include these clauses in any lower tier subcontracts. The Contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs (ii) through (v) of this Section.
(E) Appendix II to Part 200 (F) – Rights to Inventions Made Under a Contract or Agreement:
(i) If the Federal award meets the definition of “funding agreement” under 37 C.F.R. § 401.2(a) and the non-Federal entity wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution 180
of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the non-Federal entity must comply with the requirements of 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements), and any implementing regulations issued by the City.
(ii) The regulation at 37 C.F.R. § 401.2(a) currently defines “funding agreement” as any contract, grant, or cooperative agreement entered into between any Federal agency, other than the Tennessee Valley Authority, and any contractor for the performance of experimental, developmental, or research work funded in whole or in part by the Federal government. This term also includes any assignment, substitution of parties, or subcontract of any type entered into for the performance of experimental, developmental, or research work under a funding agreement as defined in the first sentence of this paragraph. (iii) This requirement does not apply to the Public Assistance, Hazard Mitigation Grant Program, Fire Management Assistance Grant Program, Crisis Counseling Assistance and Training Grant Program, Disaster Case Management Grant Program, and Federal Assistance to Individuals and Households – Other Needs Assistance Grant Program, as FEMA awards under these programs do not meet the definition of “funding agreement.” (F) Appendix II to Part 200 (G) – Clean Air Act and Federal Water Pollution Control Act: If this contract is in excess of $150,000, Consultant shall comply with all applicable standards, orders, or requirements issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387).
(i) Pursuant to the Clean Air Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act, as amended, 42 U.S.C. § 7401 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection City Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(ii) Pursuant to the Federal Water Pollution Control Act, (1) Consultant agrees to comply with all applicable standards, orders or regulations issued pursuant to the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq., (2) Consultant agrees to report each violation to the City and understands and agrees that the City will, in turn, report each violation as required to assure notification to the Federal awarding agency and the appropriate Environmental Protection Agency Regional Office, and (3) Consultant agrees to include these requirements in each subcontract exceeding $150,000.
(G) Appendix II to Part 200 (H) – Debarment and Suspension: A contract award (see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions in the System for Award Management (SAM), in accordance with the 181
OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 C.F.R. part 1986 Comp., p. 189) and 12689 (3 C.F.R. part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.
(i) This contract is a covered transaction for purposes of 2 C.F.R. pt. 180 and 2 C.F.R. pt. 3000. As such Consultant is required to verify that none of the Consultant, its principals (defined at 2 C.F.R. § 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. § 180.940) or disqualified (defined at 2 C.F.R. § 180.935). (ii) Consultant must comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C and must include a requirement to comply with these regulations in any lower tier covered transaction it enters into. (iii) This certification is a material representation of fact relied upon by City. If it is later determined that Consultant did not comply with 2 C.F.R. pt. 180, subpart C and 2 C.F.R. pt. 3000, subpart C, in addition to remedies available to the City, the Federal Government may pursue available remedies, including but not limited to suspension and/or debarment. (iv) Consultant warrants that it is not debarred, suspended, or otherwise excluded from or ineligible for participation in any federal programs.

Consultant also agrees to verify that all subcontractors performing work under this contract are not debarred, disqualified, or otherwise prohibited from participation in accordance with the requirements above. Consultant further agrees to notify the City in writing immediately if Consultant or its subcontractors are not in compliance during the term of this contract. (H) Appendix II to Part 200 (I) – Byrd Anti-Lobbying Act: If this contract is in excess of $100,000, Consultant shall have submitted and filed the required certification pursuant to the Byrd Anti-Lobbying Amendment (31 U.S.C. § 1353). If at any time during the contract term funding exceeds $100,000.00, Consultant shall file with the City the Federal Standard Form LLL titled “Disclosure Form to Report Lobbying.” Consultants that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier must also disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (I) Appendix II to Part 200 (J) – Procurement of Recovered Materials:
(i) Consultant shall comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act. The requirements 182
of Section 6002 include procuring only items designated in guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. part 247 that contain the highest percentage of recovered materials practicable, consistent with maintaining a satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring solid waste management services in a manner that maximizes energy and resource recovery; and establishing an affirmative procurement.
(ii) Such disclosures are forwarded from tier to tier up to the recipient who in turn will forward the certification(s) to the awarding agency. (iii) Information about this requirement, along with the list of EPA-designate items, is available at EPA’s Comprehensive Procurement Guidelines web site, https://www.epa.gov/smm/comprehensive-procurement-guideline-cpgprogram.

5. MISCELLANEOUS PROVISIONS
(A) The Consultant shall not use the DHS seal(s), logos, crests, or reproductions of flags or likenesses of DHS agency officials without specific FEMA preapproval. (B) This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of this contract. The Consultant will comply with all applicable federal law, regulations, executive orders, FEMA policies, procedures, and directives.
(C) Consultant acknowledges that 31 U.S.C. Chapter 38 (Administrative Remedies for False Claims and Statements) applies to the Consultant’s actions pertaining to this contract.
(D) The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the City, Consultant, any subcontractors or any other party pertaining to any matter resulting from the contract. (E) General and Administrative Expenses And Profit For Time And Materials Contracts/Amendments.
(i) General and administrative expenses shall be negotiated and must conform to the Cost Principles.
(ii) Profit shall be negotiated as a separate element of the cost. To establish a fair and reasonable profit, consideration must be given to the complexity of the work to be performed, the risk borne by the Consultant, the Consultant's investment, the amount of subcontracting, the quality of its record of past performance, and industry profit rates in the surrounding geographical area for similar work.
(iii) Any agreement, amendment or change order for work performed on a time and materials basis shall include a ceiling price that Consultant exceeds at its own risk.
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Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com

REQUEST FOR PROPOSAL
Engineering Services for Eastfield
Drive Fire Prevention Power Line
Undergrounding Project
#DR4382-PJ0177
for
Statement ofConfidentiality
This proposal and supporting materials contain confidential and proprietary business information of Ampirical.

These materials may be printed or photocopied for use in evaluating the proposed project but are not to be shared with otherparties.

Respondent:

Ampirical Solutions, LLC
1654 Ochsner Boulevard
Covington, LA 70433
Authorized Respondent:

Kellen Lockwood, Business Development Manager
310-753-9319
[email protected]
ProposalDate:

November 26, 2024 November 26, 2024
252
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com November 26, 2024
Christian Horvath
Project Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
Re: Engineering Services for Eastfield Drive Fire Prevention Power Line Undergrounding Project #DR4382-PJ0177
Christian:

Ampirical Services, Inc (Ampirical) is pleased to submit our proposal to provide professional engineering services to the City of Rolling Hills for the Eastfield Drive Fire Prevention Power Line Undergrounding Project.

We recognize that any professional services firm would consider it a privilege to include Rolling Hills as one of its clients.

Unlike many “Full-Service Firms,” Ampirical has always believed in staying true to our Core Competencies. Focusing our corporate resources on a few specialized service areas has allowed Ampirical to leverage our experience and best practices knowledge, leading to a level of project excellence in these areas unmatched in the industry
Today’s utilities require partners who work on the cutting edge of the 21st-century electrical grid. It is no longer sufficient to only provide the routine services of the past. New pressures on the grid from cyber threats, renewable generation, heightened resilience, and automation demand companies that demonstrate the technical prowess to develop unique solutions.

As a professional services firm serving the electrical utility industry, we have a mutual and vested interest in the development and sustainability of our shared economy, environment, and community. During our more than eighteen (18) years history, Ampirical has been singularly focused on the power utility industry. We have engineered, managed, and supported more than 2,000 substation projects, 1,000 plus transmission line projects, and more than 500 distribution line projects. In addition, Ampirical has completed more than a billion dollars in Engineering, Procurement, and Construction (EPC) programs that increase the delivered value of complex projects to our clients.

In addition to the above, Ampirical is proud of our commitment to our clients and our core values that embody our focus on Safety, Quality, Results Delivered, and Peace of Mind, as highlighted below:

Safety – Ensuring the safety of our employees and customers, on and off the job site, is our top priority. Ampirical has implemented a rigorous program complete with periodic review and 253
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com continuous training to ensure a safe work environment. We continuously promote a culture of safety through education, training, monitoring, and solicited feedback.

Commitment to Quality – Ampirical is an ISO 9001:2015 Certified company. We view Quality and Safety not as divergent concepts, but rather as convergent necessities. We firmly believe that you can’t have one without the other, as they make up two of our three core design principles: Safety, Quality, and Value. Our continuous goal is to uphold these core principles by delivering superior design services and meeting the highest standards set by the industry and our clients. Additionally, we recognize that the work we perform and the projects we deliver have a long-term impact on our clients, community, industry, and the environment. As good stewards of our natural and human resources, we strive to leave the environment in a better state as a result of our involvement. As part of our stewardship, we promote workplace and thought diversity, environmental conservation, and deliver engineered solutions that enhance grid reliability and operational sustainability.

Results Delivered – We believe in no higher commitment than ensuring that Rolling Hill’s customers are provided with the reliable and economical electrical service they deserve. Ampirical is well positioned to support in-house engineering teams with the necessary resources and capabilities from a few hours of engineering to a complete EPC project. In simple terms, Ampirical delivers “Peace of Mind” at an exceptional level of Quality, Safety, and Value that consistently exceeds our clients’ expectations.

As always, we have endeavored to be fully responsive to your request. However, should you have any questions, concerns or require further clarification, please do not hesitate to reach out to us accordingly.

We appreciate your review and consideration of the enclosed and look forward to the opportunity for you to experience the “Ampirical Difference” firsthand Sincerely,
Kellen Lockwood
Business Development Manager
Ampirical Services, Inc.

cc: Jose Lopez
Kevin Johnson
Stella Biggs
File
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Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com

UNDERSTANDING OF THE SCOPE OF WORK
Consultant shall provide a narrative to the approach to complete the Scope of Work efficiently and economically.

Task 1. Project Administration & Meetings
Ampirical’s project administration team will consist of a Project Manager, Project Lead and a Project Coordinator. The project administration team will perform the following tasks for the project:
• Develop a project schedule to meet the project deadlines. • Coordinate with utility companies as needed.
• Coordinate with residents as needed.
• Attend a total of twelve (12) project meetings. Meeting lengths are assumed to be 1 hour in length and include the following:
o Scoping/Kick-off (1 Meeting)
o Monthly Coordination Meetings (6 Meetings)
o Stakeholders - Final Design (2 Meetings)
o City Council (1 Meeting)
o City Staff (2 Meetings)
Task 2. Construction Plans / Documents
Ampirical’s Engineering and Design Team will prepare the necessary engineering plans for construction design based on the plans provided by the City of Rolling Hills, SCE and the telecommunication companies. Ampirical’s Engineer and Design Team will research information of the plans provided, conduct surveys as needed, and prepare an engineering base map. The engineering plans for construction will be for the electric panels that will be relocated for the following residences:
• 27 Eastfield
• 29 Eastfield
• 38 Eastfield
• 42 Eastfield
Ampirical’s Engineering and Design Team will prepare plans, diagrams and specifications to support these panel relocations as needed to include in the construction bid package.

Ampirical will submit 100% and 100% Final Design Plans for City review and comment. Ampirical will allow 1 week minimum for each City of Rolling Hills review.

Task 3. Specifications
Ampirical will prepare Project Specifications to support the construction documents prepared by SCE and the telecommunication companies. Ampirical will prepare specifications in conformance with the current Standard Specifications for Public Works Construction (Greenbook) and other applicable agency standard plans, specifications, and guidance documents in order to obtain plan approval from the City of Rolling Hills. Ampirical will provide the required permits, standards, and reference materials to be included in the City’s standard contract documents. 255
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com Task 4. Cost Estimates
Ampirical will prepare an engineer’s construction estimate for the designed Project at the 100% and 100% Final submittals. The cost estimates will contain quantities and unit prices with back-up calculations for all quantities.

Task 5. Permitting & Regulations
Ampirical will develop and manage the approval process for all required permits necessary in the project development and permitting process to fully entitle the project to move into the construction phase.

Task 6. Bid Support
Ampirical will serve to only assist as needed, the City of Rolling Hills for Bid Support. Ampirical will assist the City of Rolling Hills in preparation of the project Bid Package (City has standard bid package document) and prepare a Bid Schedule based on the cost estimate in Task 4. Ampirical will assist as needed in providing responses to questions received during the bid phase Ampirical will also assist as needed, the City of Rolling Hills in compiling data on bids received and assist the city in reviewing bids for responsiveness as requested.

Task 7. Construction Support Services
Ampirical will provide engineering and design services prior to, during, and following construction including:
• Pre-construction meeting attendance by the Ampirical Project Manager and Project Lead to provide clarification of contract documents as needed.
• Ampirical will assist the City with Request for Information responses. • Ampirical will provide review of the Contractor’s submittals for conformance with the contract documents.
• Upon completion of construction, Ampircal will provide as-built drawings clouded and noted in the revision block using the Construction Contractor’s record red lines. The Project drawings should be stamped “Project Record Drawings” and be accompanied by AutoCAD files as well as PDF format.
256
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com

ORGANIZATION, CREDENTIALS AND EXPERIENCE
Provide a summary of the Consultant’s qualifications, credentials, and related past experience.

Firm Overview
Exceptionalism, a term that is reserved for only the very best, easily describes the dedication and commitment that electric cooperatives and municipalities offer to their customers throughout the US. It is also a term that embodies a culture at Ampirical regarding our commitment to quality, pride in our work product, and our diverse cadre of experienced professionals focused on client excellence, a culture that we are anxious to provide to the City of Rolling Hill’s benefit.

Ampirical is a professional services engineering firm initially formed on May 31, 2006. The founding principals and current owners were former employees within a free enterprise subsidiary of a multistate utility where they honed their service model to participate in competitive work. Therefore, the management team of Ampirical has over 30 plus years of experience working together in the field of electrical transmission, substation and distribution design-build engineering, and well over 100 years of combined experience in the electric utility industry.

Since our founding, Ampirical has been singularly focused on the power utility industry. We have engineered, managed, and supported more than 2,000 substation projects, 1,000 plus transmission line projects, and more than 500 distribution line projects. In addition, Ampirical has completed more than a billion dollars in Engineering, Procurement, and Construction (EPC) programs that increase the delivered value of complex projects to our clients. Ampirical currently has over 500 employees located in 6 office locations.

Today’s utilities require partners who work on the cutting edge of the 21st-century electrical grid. It is no longer sufficient to only provide the routine services of the past. New pressures on the grid from cyber threats, renewable generation, heightened resilience, and automation demand companies that demonstrate the technical prowess to develop unique solutions. At Ampirical, innovation is ingrained in our DNA. To better serve our clients, we formed two affiliate companies that provide complementary service and solution offerings. They are Cybirical and GridIntel.

Cybirical, LLC, founded in 2015, is a licensed engineering firm created for one purpose: to help electric utility customers, owners, and operators address the cyber challenges of a modernized grid.

Cybirical specializes in services and solutions for the design and maintenance of safe, secure, and cyber-aware power system environments.

GridIntel, LLC, founded in 2019, specializes in intelligent software tools and solutions for the power industry. Supported by the knowledge and experience inherent in professional engineering firms Ampirical and Cybirical, GridIntel’s software solutions are focused on transmission and distribution line engineering, substation engineering, protection & controls, and cybersecurity and compliance. 257
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com Core Services Provided

1. Substation Engineering
o Ampirical is pushing the boundaries of CAD technology for substation design. As the substation industry begins to embrace the power of digital design technology, utilities are turning to Ampirical to lead the way. Our engineering teams continuously explore the potential of 3D modeling to provide our utility and industrial clients with the most cost-effective design solutions. o Ampirical has recognized national expertise in the planning and design of new substations as well as additions, updates, modifications, expansions, or retrofits of high voltage electrical substations and switchyards. The mixture of our talents offers all aspects of substation/switchyard design services, trained resources to get the job done, and the technical knowledge to design a solution appropriate to client needs.

2. Protection & Control
o Ampirical understands that not all substation and automation systems are alike. We pride ourselves on being able to quickly adapt to any design criteria, philosophy, and standards. We provide advanced solutions for the unique challenges utility and industrial customers face to properly design and install protection, substation integration, and SCADA applications. Ampirical offers a comprehensive platform, impartial to equipment manufacturers, for the most reliable and cost-effective plan that meets our customer’s specific needs and expectations.

3. Transmission & Distribution Line Design Engineering
o Ampirical’s experience means the company has the capacity to provide advanced, turnkey solutions for the unique challenges utility and industrial customers face to properly design and install transmission and distribution lines. Our engineering staff has designed thousands of miles of overhead transmission and distribution lines for a variety of energy clients including investor-owned utilities, public utilities, municipalities, independent power producers, rural cooperatives, and industrial clients.
o Furthermore, Ampirical utilizes the latest 3D design software to develop innovative and accurate line designs that assure the lowest cost while complying with site conditions and our clients’ needs. We are on the leading edge of digital component library creation and intelligent material automation for the transmission market.

4. System Hardening - Creating a Stronger and Reliable Grid o Over the years, our clients have been challenged with enhancing their transmission and distribution line infrastructure to withstand extreme weather conditions and replacing aging structures/conductors. Our experience of addressing these needs is a core focus of our business.
o Our current tools, and development of new automation tools, have allowed us to streamline the system hardening process in the most efficient manner possible. With our system hardening awarded contracts totaling over $100 million, there is a reason our clients have consistently depended on us to respond to their customers’ needs and provide an efficient plan to mitigate.
258
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com

5. EPC - Engineer, Procure, & Construct
o Extensive experience along with in-house engineering, procurement, project management, and construction management has entitled Ampirical to be recognized as a quality entity in the EPC competitive market. Ampirical maintains alliances with licensed subcontract construction companies throughout the U.S., utilizing construction subcontract services of respected companies either through our affiliations or through the recommendation of our clients. o For any EPC Project, schedules and budgets are a foremost focus for successful completion. Strong Project Management along with foresight of problematic risk factors allows Ampirical to enhance project controls and minimize scope creep and changes that can result in delays and higher costs.
o EPC contracts have been performed under several delivery models including Lump Sum Competitive Bid Model, Open Book, and Hybrid EPC Approach.

Describe the consulting firm, including the personnel who will be assigned to the contract.

Ampirical’s staff will oversee and provide the project support needed for the successful completion of this project. The project team will consist of the following personnel:
• Jose Lopez, P.E. – Director of Engineering
• Felice Trinh – Project Manager
• Robert Guzman – Design Team Lead
• Victor Fernandez – Underground Designer
• Vanessa Escobosa – Project Coordinator
• Kristi Drake - Drafter
Provide a list of three of the Consultant’s projects within the last five years of similar scope and content.

I. City of Bentonville - 15kV Circuit A3- 15kV Distribution Cable Riser Pole to various underground primary and secondary positions
• Engineered and designed underground construction specifications, plan and profiles, civil specifications, cable specifications, cable thermal ampacity analysis, pull calculations and relevant project documentation needed for construction. • Approximately 4,000 feet of trenching of 6”, 5”, 4” and 3” conduit • 1 Cable Per Phase – 750 kcmil Al EPR Cable – 6,900 feet of cable • 1 Cable Per Phase – 4/0 & 1/0 Al EPR Cable – 12,000 feet of cable • Approximately 1,000’ of secondary and service underground trenching of 5” and 3” conduit
• 4/0 and 1/O Triplex Secondary and Service Cable
• Trench to distribution cable poles, three phase primary junction boxes, secondary junction boxes, single and three phase padmounted transformers and padmounted switchgear
259
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com II. City of Bentonville - 15kV Circuit E24 Substation E to 15kV Distribution Cable Riser Pole, Open Tie-Switch and to various underground primary and secondary positions • Engineered and designed underground construction specifications, plan and profiles, civil specifications, cable specifications, cable thermal ampacity analysis, pull calculations and relevant project documentation needed for construction. • Approximately 8,120 feet of trenching of 6” conduit
• 1 Cable Per phase – 750 kcmil Al EPR Cable – 26,800 feet of cable • Approximately 500’ of secondary and service underground trenching of 5” and 3” conduit • 4/0 and 1/O Triplex Secondary and Service Cable
• Trench to distribution cable poles, three phase primary junction boxes, secondary junction boxes, single and three phase padmounted transformers and padmounted switchgear
III. SDG&E – 12kV DIAR Program – Various Underground Circuits • Engineered and designed the replacement of over 75 underground cable riser poles and underground cable to cable riser poles.
• Engineering deliverables include a for construction package that includes plan and profiles, survey grade CAD base maps with mark-out, overhead and underground field inventory with qualified electrical worker, coordination with civil engineering to ensure design meets SDG&E and California General Order 95 requirements, street typical and permitting site details for City and Municipal requirements, environmental coordination, land and easement coordination, material ordering, long lead material coordination through construction and Federal Aviation Administration for aerial lighting management.
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Jose has over 20 years’ experience in the uƟ lity industry. He has worked most of his career for San Diego Gas & Electric in a number of posiƟ ons of increasing responsibility including DistribuƟ on Engineering and Design, Transmission Engineering and Design, SubstaƟ on ConstrucƟ on and Maintenance and Major Projects. In 2020, he was hired by Ampirical as the Engineering Manager in Transmission located in the San Diego offi ce. Jose has since been promoted to Director of Transmission & DistribuƟ on Line Engineering.

JOSE LOPEZ, PE

DIRECTOR, T&D LINE ENGINEERING

QUALIFICATIONS
Bachelor of Science Electrical
Engineering
California Polytechnic State University
| 2002

LICENSING, MEMBERSHIPS &
AWARDS
• Registered Professional Engineer
- California
• Registered Engineer-in-Training
(EIT) - California
• EPRI Insulator Task Force
• EPRI High Temperature Low Sag
Conductor (HTLS)
• California Energy Commission
Task Force
• Transmission & DistribuƟ on
Maintenance Management
AssociaƟ on Member
• EDM Pinnacle Award for
Achievement
• SDG&E Cornerstone Award
Recipient
• APWA Project of the Year
Recipient
• WEI Business Acumen for
Emerging Leaders
• Leading Successful Culture
Change Graduate
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

Director T&D Line Engineering | 2023-Present
Engineering Manager | 2020-2023
Manages/Supervises employees performing T-Line and D-Line engineering. Performs quality reviews and checks of all employees. Implements quality procedures and checks for all designs. Performs engineering design work for mulƟ ple Transmission Line Projects (rebuilds, new lines, substaƟ on reconfi guraƟ ons). Prepares construcƟ on packages for Transmission Line Projects. Prepares esƟ mates and scope of work documents for Transmission Line Projects. Completes project designs using Transmission Line Design Tool (PLS-Cadd).

SAN DIEGO GAS & ELECTRIC | 2002-2020
Engineering Manager
Led cross funcƟ onal team overseeing engineering, design, fi nance, technical aspects and regulatory process of SDG&E’s electric distribuƟ on planning process and distribuƟ on design team. Oversaw and responsible for the Distributed Energy Resource state iniƟ aƟ ves and regulatory framework associated with the electric distribuƟ on budget for all SDG&E capacity projects.

General Rate Case Lead Planner - Electric DistribuƟ on Capital OperaƟ ons Manager - SubstaƟ on ConstrucƟ on & Maintenance Managed the safety and day-to-day construcƟ on operaƟ ons of employees while maintaining reliability, resource effi ciencies and operaƟ ng fl exibility and cost control.

Responsible for mulƟ -million dollar budgets for the construcƟ on scheduling, performance and safety of all capital substaƟ on projects from development to project close-out.

Managed a mulƟ million dollar maintenance and compliance budget for all SDG&E substaƟ on equipment. Developed. reviewed, and oversaw construcƟ on contracts, RFIs, change orders, project controls, documents and contractor selecƟ on.

Project Manager - 230kV Electric Transmission Underground Project Managed the 230kV underground construcƟ on, regulatory and environmental permiƫ ng, licensings, and coordinaƟ on with both internal and external stakeholders. Responsible for $240M scope of the $1.8 billion dollar project budget.

Transmission Engineering Capital Projects Team Lead
DistribuƟ on OperaƟ ons & Engineering Team Lead
Transmission Engineering Project Engineer
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Felice has nearly 10 years of project management including 3+ years in power uƟ liƟ es. She holds a Bachelor of Science in Business from The College of New Jersey. Felice serves as a Project Manager for Ampirical Services in the San Diego locaƟ on.

FELICE TRINH

PROJECT MANAGER

QUALIFICATIONS
Bachelor of Science in Business
AdministraƟ on
The College of New Jersey | 2012

LICENSING, MEMBERSHIPS &

CERTIFICATIONS
• Project Management
CerƟfi caƟ on, New York
University School of ConƟ nuing &
Professional Studies, 2015
• ITIL FoundaƟ on CerƟfi caƟ on
• Prince2 FoundaƟ on CerƟfi caƟ on
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

Project Manager | 2018-Present
Responsible for the esƟ maƟ ng, procurement, start up, scheduling, actual construcƟ on, expediƟ ng, inspecƟ on, quality control, tesƟ ng and total delivery of the project according to the established criteria. Provides project cost and schedule control, risk management, and confi guraƟ on management and change control throughout the project life cycle.

Facilitates communicaƟ on among all project stakeholders. Responsible for client relaƟ ons and project deliverables including transmission of design packages. Maintains project schedule, miƟ gates risks, and analyses and idenƟfi es the criƟ cal path. Responsible for vendor and subcontractor management. Maintains project lessons learned and historical fi les. Establishes coordinaƟ on and deliveries among engineering disciplines.

LYCORED
Project Manager | 2016-2018
Managed the global health division’s forecast through the JDA plaƞ orm. Managed projects on the global health division’s pipeline and communicated with various departments to ensure smooth deliveries. Worked with producƟ on and operaƟ on teams to ensure on Ɵ me deliveries, inventory, and enough stock. Supported the sales and operaƟ ons process by uƟ lizing data from the JDA plaƞ orm. Ensured that the global health division sales and forecast were aligned with target goals with an annual 5% growth. Created, edited and presented fi les, presentaƟ ons and spreadsheets. Worked with markeƟ ng, logisƟ cs, and vendors to ensure successful execuƟ on of tradeshows. Followed up on tasks and ensured project Ɵ melines were met. NegoƟ ated with internal and external clients, vendors, and execuƟ ves.

VODAFONE AMERICAS
Project Manager | 2015-2016
Managed and delivered input to detailed projects plans including objecƟ ves, scope, risk and delivery. Clearly communicated and delivered both the business and technical requirements. Provided detailed metrics behind the project to key stakeholders detailing overall progress against plan. IdenƟfi ed, presented and implemented process and policies that would improve delivery and customer relaƟ onships. MiƟ gated project risks through idenƟfi caƟ on of potenƟ al failure points in the process. Assessed operaƟ ons and implemented conƟ nuous improvement effi ciencies. Developed a training user guide for Entry Level - Vodafone Telecom Management process. Worked closely in a collaboraƟ on with the IT Team Lead to idenƟ fy reoccurring issues, new ideas for process effi ciencies & improvements within our two teams and for the customer, and prepared the IT Team. 262
Robert has over ten years experience with service planning coordinaƟ on, deteriorated pole replacements, conversion design, reconductors, JPA, OH inspecƟ ons and design-quality control. He was hired by Ampirical in 2023 as a Senior Designer in San Diego and has since been promoted to a Technical Specialist.

ROBERT GUZMAN
TECHNICAL SPECIALIST ͳ TEAM LEAD

QUALIFICATIONS
College Courses
Saddleback College | 1996-1997
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

Technical Specialist - Team Lead | 2024-Present
Responsible for design acƟ viƟ es for substaƟ ons and transmission switchyards and distribuƟ on/transmission lines. Breadth includes substaƟ on, civil, protecƟ on, and transmission line design funcƟ ons. Works with project managers and clients to design and analyze transmission lines and meet client requirements for successful compleƟ on of projects. Conducts structural analysis/design while considering construcƟ on and operaƟ onal safety. Prepares purchase orders for procurement of transmission line materials and construcƟ on specifi caƟ ons. Evaluates and analyzes exisƟ ng transmission and distribuƟ on line systems to determine if applicable codes are met. Monitors team progress and acƟ viƟ es to ensure projects remain on schedule, within budget and exceed customer expectaƟ ons.

Senior Designer | 2023-2024Knowledgeable and experienced with the interpretaƟ on and applicaƟ on of design and engineering principals, standards, pracƟ ces, rules and regulaƟ ons needed to prepare detailed technical designs for addiƟ ons and modifi caƟ ons to distribuƟ on and transmission faciliƟ es from onset through compleƟ on of project.

Responsible for the design, development, implementaƟ on and analysis of new and exisƟ ng transmission and distribuƟ on power systems. Evaluates and analyses exisƟ ng transmission and distribuƟ on line systems to determine if applicable codes and standards are met. Prepares construcƟ on work packages with safe, reliable and cost-eff ecƟ ve designs that confi rm to applicable codes, standards, safety orders and governmental regulaƟ ons.

WEST COAST ELECTRIC & POWER, INC.

DistribuƟ on Planner/Quality Control | 2020-2022
Planned OH HFRA projects & deteriorated poles to SCE standards. Performed quality control for SCE OH DistribuƟ on & Transmission projects, RPU UG & OH distribuƟ on projects, Power Engineering OH DistribuƟ on & Transmission projects. Performed Osmose OH pole inspecƟ on. Designer III with knowledge on SDGE distribuƟ on design programs.

Designed DIAR OH and UG projects uƟ lizing GIS/SPARC, PIDS, and iCUE. Remote work using TEAMS, smartsheets, and share points to communicate eff ecƟ vely and get projects completed in a Ɵ mely manner.

HENKELS & MCCOY
DistribuƟ on Planner/Quality Control | 2019-2020
Performed SCE DistribuƟ on Planning and Quality Control on projects. 263
r
Vic is a seasoned Designer with experƟ se in overhead electrical disƟ buƟ on projects. He previously worked as a Designer at Asplundh ConstucƟ on for over 5 years. Vic was hired at Ampirical in 2024 as a Designer in the San Diego, CA offi ce.

VICTOR “VIC” FERNANDEZ

DESIGNER III

QUALIFICATIONS
Bachelor of OccupaƟ onal Studies in
Health Care AdministraƟ on
California College of San Diego | 2015
Associate of OccupaƟ onal Studues,
emphasis in Radiology
California College of San Diego | 2011
Associate of OccupaƟ onal Studies,
Medical SpecialiƟ es
California College of San Diego | 2010

LICENSES, CERTIFICATIONS,

TRAINING & MEMBERSHIPS
• SDG&E Approved OH Designer
- Qualifi ed and Tested for OH
Compliance
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

Designer III | 2024-Present
Responsible for resource management and technology development, scoping, esƟ maƟ ng, and oversight of design and procurement acƟ viƟ es for relay projects. Breadth includes protecƟ on design funcƟ ons. Provides overall design and quality reviews. Manages personnel resources, including soliciƟ ng, interviewing, and hiring, to allow commitments to be met. Direct employee development of design staff . Accountable for adherence to and revisions of design processes.

ASPLUNDH CONSTRUCTION LLC
Designer II | 2019-2024
Electric System Hardening (ESH) Overhead Program: Supported programs and projects such as ESH CC, DIAR, DCRI, DPM, New Business, and PLCP. Ensured that all submiƩ ed work order packages were cost eff ecƟ ve, construcƟ ble, and of the highest quality.

Performed thorough QA/QC for other designer’s work order packages. Designed OH electrical distribuƟ on jobs complying to SDG&E standards and program specifi c design guidelines. Completed electrical and structural designs for electrical-distribuƟ on projects, varying in size and complexity. Ordered all materials needed uƟ lizing SAP/iCUE.

Coordinated with Site Assessors, Project Management, etc. to complete designs meeƟ ng client expectaƟ ons with strict deadlines. Pole Risk MiƟ gaƟ on and Engineering (PRiME) Program: Completed Job Walks, Designs, and all related deliverables for the PRiME Program from incepƟ on to IFC stage. Developed and submiƩ ed design deliverables in compliance with the latest DPG and SDG&E Overhead standards. Completed electrical and structural designs for electrical-distribuƟ on projects, varying in size and complexity.

Ordered all materials needed uƟ lizing DPSS and SAP/iCUE. Coordinated with Site Assessors, Project Management, etc. to complete designs meeƟ ng client expectaƟ ons with strict deadlines.
264
Vanessa studied at San Diego Mesa College. She was hired with Ampirical as a Project Support Specialist in the San Diego offi ce in 2023.

VANESSA ESCOBOSA

PROJECT SUPPORT SPECIALIST II
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

Project Support Specialist II | 2023-Present
Provides support to managers and project team members to idenƟ fy and resolve concerns. Responsible for implemenƟ ng day to day scheduling needs for various clients.

Responsible for scheduling updates and maintenance of all projects. Assists with implementaƟ on of engineering only projects. Updates project data, adequately delivering informaƟ on to various departments and performs any other project related tasks requested.

JBIZION REMODELING
Personal Assistant | 2020-2023
Oversaw personal and professional calendars and coordinated appointments for future events. Sourced and ordered offi ce equipment and supplies. Informed vendors and contractors of client project requirements to obtain client saƟ sfacƟ on. Maintained appropriate fi ling of personal and professional documentaƟ on. Responded to emails and other correspondence to facilitate communicaƟ on and enhance business processes. Kept detailed track of household and maintenance inventory and schedules.

QUALIFICATIONS
College Studies
San Diego Mesa College
265
KrisƟ graduated with a Bachelor of Architecture from the New Jersey InsƟ tute of Technology in 2010. She was hired by Ampirical in 2024 as a DraŌ er in the San Diego offi ce locaƟ on.

KRISTI DRAKE

DRAFTER III

QUALIFICATIONS
Bachelor of Architecture (BArch)
New Jersey InsƟ tute of Technology
(NJIT) | 2010

LICENSING, CERTIFICATIONS &

MEMBERSHIPS
• Habitat for Humanity, Sonoma,
CA, Planner 7 builder, 2018-2019
• WIA (Women in Architecture),
Vice Co-Chair, 2019-2022
• ACE, Mentor, 2016-2022
• Mentorship CommiƩ ee, COAR
Design Group, 2021-2022
ENGINEERING POWER-FUL SOLUTIONS ℠ Ampirical SoluƟ ons, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering CorporaƟ on

EXPERIENCE
AMPIRICAL SERVICES, INC.

DraŌ er III | 2024-Present
UƟ lizes 2D and 3D soŌ ware including Autodesk AutoCAD to design high voltage transmission and distribuƟ on overhead and underground lines. Breadth includes civil, transmission and distribuƟ on design and draŌ ing funcƟ ons. Responsible for document management of project fi les through Autodesk Vault. Accountable for adherence to and revisions of design processes. Conducts overall design quality reviews of construcƟ on documents.

PROVOCATIVE EXPRESSIONS
Founder, Producer, CreaƟ ve Director | 2023
Designed, planned, and managed creaƟ ve community events and experience to encourage healthy relaƟ onships, confl ict resoluƟ on, social tolerance, and poliƟ cal moderaƟ on.

BILI GUAL KIDS SAN DIEGO
OperaƟ ons Manager | 2023
Provided innovaƟ ve and custom soluƟ ons to enhance the performance fl ow of the organizaƟ on, including markeƟ ng strategy. Established goals and objecƟ ves with immediate operaƟ onal results.

ARCHITECTS FORA
Project Manager, Mental Health Design Specialist | 2021-2022 Responsible for managing the project design and development of mulƟ -family projects including construcƟ on documents, code research, City review comments, etc. Assisted with construcƟ on documentaƟ on of other projects not assigned to me. Assisted with CRM, strategic planning of the organizaƟ on, and implemenƟ ng design standards that have the mental health of the end user in mind.

COAR DESIGN GROUP (FORMERLY JKA)
Job Captain, Lead on SD Humane Society Projects | 2017-2021 Responsible for developing a wide variety of deliverables, uƟ lizing Revit, AutoCAD, Adobe Bluebeam, and other standard offi ce programs. Assisted with several award-winning Fire StaƟ on projects.

ARCHITECTS ORANGE
Senior Job Captain | 2017
266
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com Project Cost Sheet For Engineering Services for Eastfield Drive Fire Prevention Power Line Undergrounding Project - DR4382-PJ0177 Task Total Costs

1. Project Administration & Meetings $24,700

2. Construction Plans / Documents $51,000

3. Specifications $16,500

4. Cost Estimates $14,250

5. Permitting & Regulations $11,250

6. Bid Support $9,300

7. Construction Support Services $15,500
Total $142,500
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Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com Project Cost Sheet for Engineering Services for Eastfield Drive Fire Prevention Power Line Undergrounding Project - DR4382-PJ0177 Revision 1
I. Rates
Job Title Rate/Hr.

Sr. Engineer $226
Project Manager $200
Lead Underground Designer $160
Underground Designer $130
Project Coordinator $117
Drafter $106
II. Project Task Costs
Task Total Costs

1. Project Administration & Meetings $11,234

2. Construction Plans / Documents $51,000

3. Specifications $16,600

4. Cost Estimates $14,260

5. Permitting & Regulations $0

6. Bid Support $9,305

7. Construction Support Services $15,500
Total $117,899
III. Project Hour Breakdown by Task

1. Project Administration & Meetings
• Project Meetings (12 Meetings)
Job Description Hours
Project Manager 12
Lead UG Designer 12
Project Coordinator 12
Total 36
268
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com • Project Administration
Job Description Hours
Project Coordinator 30
Project Manager 10
Total 55

2. Construction Plans / Documents
Hours
Project Coordinator 40
Lead UG Designer 80
Designer 160
Drafter 120
Total 400

3. Specifications
Hours
Project Coordinator 40
Lead UG Designer 40
Project Manager 5
Sr. Engineer 20
Total 105

4. Cost Estimates
Hours
Project Coordinator 20
Lead UG Designer 40
Project Manager 5
Sr. Engineer 20
Total 85

5. Bid Support
Hours
Project Coordinator 5
Lead UG Designer 20
Project Manager 5
Sr. Engineer 20
Total 50
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Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com

6. Construction Support Services
Hours
Project Coordinator 20
Lead UG Designer 20
Project Manager 5
Designer 20
Drafter 60
Total 125
IV. Project Hour Breakdown for Task 2 - Construction Plans / Documents
Hours
Project Coordinator 40
Lead UG Designer 80
Designer 160
Drafter 120
Total 400

1. Tasks
a. Prepare the necessary engineering plans for construction design based on the plans provided by the City of Rolling Hills, SCE and the telecommunication companies.
i. Research information of the plans provided
Hours
Project Coordinator 5
Lead UG Designer 15
Designer 20
Total 40
ii. Conduct surveys as needed.

Hours
Lead UG Designer 10
Designer 10
Total 20
270
Ampirical Solutions, LLC ● Ampirical Services, Inc.

Ampirical Northeast Professional Engineering Corp.

Address: 5471 Kearny Villa Rd., Ste 110, San Diego, CA 92123 ● Phone: 619.483.3123 ● Email: [email protected] ● Web: ampirical.com iii. Prepare an engineering base map.

Hours
Project Coordinator 20
Lead UG Designer 40
Designer 110
Drafter 100
Total 270
iv. Prepare 100% Plans for City Review
Hours
Project Coordinator 10
Lead UG Designer 5
Total 15
v. Address City of Rolling Hills QA/QC Review Comments & Submit 100% Final Design Plans
Hours
Project Coordinator 5
Lead UG Designer 10
Designer 20
Drafter 20
Total 55
V. Permit Requirements for Task 5 – Permitting &
Regulations
N/A
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PROJECT

PROPOSAL
Prepared for: City of Rolling Hills
Request For Proposals Engineering Services for Eastfield Drive Fire Prevention Power Line Undergrounding Project Funded By FEMA Hazard Mitigation Program
#DR4382-PJ0177
November 26, 2024
Contact: Jamie Jones
Sr. Manager, Business Development
[email protected]
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November 26, 2024
Christian Horvath
City Clerk / Executive Assistant to the City Manager
[email protected]
City of Rolling Hills
RE: Request For Proposals Engineering Services for Eastfield Drive Fire Prevention Power Line Undergrounding Project #DR4382-PJ0177
Dear Christian Horvath,
Thank you for allowing EN Engineering, LLC (“EN”) the opportunity to submit this proposal to provide as-needed electric distribution design services to the City of Rolling Hills (the city). EN has the experience and resources to complete any job from simple service connections to complex commercial or residential developments.

EN has 20+ years of experience in Electric Distribution. We have grown from a company of 210 in 2010 to 3200 employees in 2023, of which 1,800 are pipeline and electrical employees. The Pacific Region team, which will primarily support this project, has 140+ resources that are dedicated to support Electric Projects and Programs. The team has an average of thirteen years of experience. EN has the capacity to provide dedicated full-time resources to support the City.

Contained within this proposal is a detailed outline of EN’s depth of experience in electrical distribution design & engineering, which we have accumulated over the past 20 years.

Project and capability details have been clearly outlined along with our project team and previous project references.

We appreciate this chance to summarize our qualifications and look forward to meeting with your team to discuss our proposal and the next steps to begin the as-needed design services. Should you have any questions or require any additional information please contact Jamie Jones at 925-324-3845 or [email protected].

Sincerely,
Jesse Rodriguez
Jesse Rodriguez
Executive Vice President
Commercial Operations
Comprehensive and Dependable
Engineering, Consulting, Automation
& Renewable Services
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TABLE OF CONTENTS:

EN OVERVIEW 4
About Us 5
Why Choose EN Engineering 7
EN Engineering by The Numbers 8
Project Safety 9
ISO Compliance 10
EXECUTIVE SUMMARY 11
SCOPE OF SERVICES 12
Approach to Scope 13
Project Site Visit 13
Scope of Services 14
Task 1 – Project Administration & Meetings 14
Task 2 – Construction Plans/Documents 14
Task 3 – Specifications 14
Task 4 – Cost Estimates 15
Task 5 – Permitting and Regulations 16
Task 6 – Bid Support 16
Task 7 – Construction Support Services 16
PROJECT APPROACH 18
Management Approach 19
Scope of Work Execution 19
Work Accommodation and Limitations 21
Quality Control and Cost Management 23
Typical Work Schedule 24
ASSUMPTIONS & CLARIFICATIONS 25
Assumptions & Clarifications 26
RFP Q&A Clarifications 26
Project Administration & Meetings 26
Professional Services Agreement 27
QUALIFICATIONS, CREDENTIALS AND EXPERIENCE 28
Qualifications 29
Electric Distribution Design 29
Previous Relevant Project Experience 30
Project Team 35
Key Personnel 35
COST PROPOSAL 38
APPENDIX 40
Attachment 1: Resumes 40
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EN OVERVIEW
275
About Us
What We Do and Who We Serve
For 20 years, businesses, people, and communities have entrusted the employees of EN Engineering with their most valuable assets, infrastructure, and the projects that improve them.

We have embraced growing markets such as renewables, power engineering services, EV infrastructure, data analytics, and geospatial with cutting edge engineering, consulting, and automation services.

We offer valuable solutions to challenges faced by our clients, restore, and expand infrastructures, enhance, and streamline systems, and identify and record key assets for clients, including gas and electric utilities, telecommunication service providers, pipeline operators, and industrial companies.

As one of the fastest-growing engineering firms in the country, we have grown from a single Midwest office to a national network of locations, which has only strengthened our commitment to serving with excellence… from start to finish.

While EN Engineering has been rebranded a part of the ENTRUST Solutions Group, EN Engineering, LLC is still the operating and contracting entity through which services will be provided.
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Business Mission
EN Engineering is committed to growth by providing innovative solutions to our clients with a focus on long-term
relationships, while consistently maintaining the highest level of quality, safety, integrity, and ethics.

People Mission
Our success is achieved through continuously cultivating a culture that values the contributions of our diverse and talented team members. We seek out and encourage colleagues who
are enthusiastic, curious, and client focused. We maintain an environment of mutual respect and commitment to professional development and advancement.

Community Mission
We are committed to the safety and sustainability of the communities, team members, and stakeholders that we serve.

We are a strong catalyst for positive change in the communities where we partner with our clients. We achieve this through charitable giving, partnering with community development organizations, and creating local job growth.
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Why Choose EN Engineering
Who We Are and How We Can Help
Safety
Relentless commitment to safety for our employees, our vendors, our clients, and our communities
Quality
Strict quality control procedures; proven methodologies; impeccable resources; continuous communication with client and project team members Expertise
Strong focus on the energy industry; nationally recognized subject matter experts; highly experienced, industry-trained core staff
Value
Complete projects on-time and on-budget with low risk to client Location
Network of 35 offices close to key energy sectors and critical industry hubs Diversity
EN Engineering utilizes diversity contractors and has implemented a comprehensive Disadvantaged Business Enterprise (DBE) initiative across our services that complies with the needs of our clients
Large enough to serve you nationally, small enough to serve you with our senior staff and industry-leading experts.
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EN Engineering by The Numbers
36 Locations with team
members licensed in all
50 US states
3000+
Employees company-wide
2000+
Design personnel devoted to
pipeline and electrical
engineering
140+
Programmers dedicated to
automation services

0.12 Total Recordable Incident
Rate
31+
Languages in which our
employees are fluent
>36,000
Annual Projects Completed
275+
Data and GIS Professionals
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Project Safety
Promoting a Culture of Safety First
At EN Engineering, our goal is to reduce health, safety, and environmental risks. We promote safe and environmentally responsible work practices and are committed to maintaining the highest level of safety standards.

EN recognizes the priority that the City of Rolling Hills places on safety and the importance of complying with health, safety, and environmental policies and procedures to ensure a successful relationship for both the City of Rolling Hills and EN.

We have set our safety objective at zero for vehicle accidents, property damage, lost time, and medical aid injuries by EN and its subcontractors. A team approach, focusing on a cooperative effort between EN and its subcontractors and clients is essential to meet this objective. All team members must exercise every effort to eliminate personal injury, equipment loss, or damage to facilities and are required to participate in our safety program. EN has had zero OSHA safety violations since the inception of the company.

A pre-job meeting shall be held before commencing any new project to establish the safety program and objectives. EN employees, subcontractors, and client representatives shall attend the meeting. On an as needed basis, EN shall conduct a Tailgate safety meeting with each crew to review the client safe work permits and health and safety issues associated with the day’s work, or in some cases, prior to a specific high-risk task.

If required, we will train and qualify one of EN’s employees to train other EN employees on the City of Rolling Hills safety standards. EN will ensure that all employees will be trained prior to any site visits on the City of Rolling Hills facilities.

EN employees working on the City of Rolling Hills projects will be placed into our DOT drug testing pool. We maintain a comprehensive insurance package and health & safety program. 280
ISO Compliance
We strive to provide an engineering focused approach to problem solving by adhering to robust project management techniques. EN Engineering is an ISO 9001:2015 certified company. A copy of our Quality Manual is available upon request. EN uses ISO 9001 as its standard quality management system for work approvals. ISO 9001 certification gives our clients confidence in knowing that our work product is thoroughly vetted and approved.

Evaluations: Project designs are evaluated during our Quality Review process and supported using ISO checklists. Our Quality Review process includes 1) a formatting review to check drafting quality standards, 2) engineering design review (codes, calculations, etc.), and 3) an interdisciplinary or independent review to either cross-check for a cohesive and consistent design among disciplines involved and/or provide an additional check by a qualified individual not associated with the project.

EN Engineering will follow our ISO process for project reviews and all project deliverables will be transmitted via ENsured or an equivalent secured site requested and provided by the client. 281

EXECUTIVE SUMMARY
EN is highly confident in its technical expertise and capability to meet the City’s design requirements and schedule. We adhere rigorously to industry standards, including the NEC, NESC, the City of Rolling Hills Design and Construction Standards, and all relevant local and state ordinances. Our record speaks for itself: EN has successfully delivered significant distribution engineering and design services to utilities across the nation. Notably, we have played a pivotal role in expansions within the Northwest region, collaborating with key clients such as Pacific Gas & Electric, Puget Sound Energy, Portland General Electric, and Liberty Utilities.

Our extensive experience in real utility projects equips us with valuable insights and practical knowledge that we are eager to bring to the city. In the forthcoming sections, we will elaborate on EN’s systems and competencies poised to add substantial value to the city. This includes our unwavering commitment to quality assurance, meticulous cost management, adaptable resourcing, subject matter expertise, and sustained team engagement. Our Electric Director, Heather Leask, will provide oversight of this project throughout the City’s distribution design contract term.

EN Engineering provides a broad portfolio of engineering services— delivering excellence from start to finish, wherever energy flows and goods are produced.
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SCOPE OF SERVICES
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Approach to Scope
EN has reviewed and understands the City’s provided scope document covering the design and submittal requirements. The City of Rolling Hills is looking for support with preparing construction documents and specifications for underground utilities (dry utilities). The desired outcome of this project will be construction ready documents including plans, specifications, and bid sheets. To meet the grant funding sunset dates, the timeframe for this project will require all work/services required to be completed by February 14, 2025 (and assumes a contract will be awarded/executed by or before December 10, 2024).

Once EN receives the Contract award, the EN team will review for any potential amendments required to avoid unnecessary rework and schedule variance. EN manages projects using the latest in Project Management Institute (PMI) methods to ensure schedule adherence and cost control. In addition, we leverage analytics and metrics to ensure that we are continually improving the deliverable product.

EN begins each project [or program] by assigning a Project Manager responsible for coordinating all work. Project Managers manage the scheduling, purchasing, resource allocation and coordination of all project activities. The Project Manager is the client interface and works as a client advocate within EN. It is the Project Manager’s responsibility to ensure that the project is completed on time, within budget and meets or exceeds the client’s expectations. In addition to the Project Manager, the City’s distribution program will be bolstered by Directorlevel support to ensure the success of the City's design projects. At EN, we provide our clients with the highest level of support, ensuring they feel fully backed and confident in the visibility and success of their projects.

Project Site Visit
On Thursday, November 7, Jason Hernandez (EN representative) met with Christian Horvath, the City Clerk of Rolling Hills, to address the city’s proposal request for the "Engineering Services for the Eastfield Drive Fire Prevention Power Line Undergrounding Project," funded by the FEMA Hazard Mitigation Program (#DR4382-PJ0177).

Jason Hernandez conducted an on-site evaluation within the project boundaries, the half-mile job walk generated important discussions, highlighting key concerns such as the traffic management within a gated community, the conversion and relocation of four electrical service panels across various locations, and the navigation of the permitting process for these service panels with the governing jurisdiction. One critical takeaway from the EN representative was the urgent need for a comprehensive Traffic and Trench coordination schedule, given the high volume of traffic and the narrow streets. The Utility Joint Trench will be positioned on the northern and western half of Eastfield Drive, effectively limiting this segment to one-way traffic within the project area. Regular use of two traffic control attendants and steel plates will be essential, as service lateral trenches will intersect with oncoming traffic. Overall, there was a strong emphasis on the importance of careful planning to maintain safety and efficiency throughout the project.
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Scope of Services
As outlined in the RFP #DR4382-PJ0177, the Scope of Services include the following:

Task 1 – Project Administration & Meetings
1) Develop project schedule to meet the project deadlines noted above. 2) Coordinate with utility companies as needed.
3) Coordinate with residents as needed.
4) Attend monthly coordination meetings/other meetings as follows; Meetings (number of meetings):
a. Scoping/Kick-off (1)
b. Monthly Coordination Meetings (6)
c. Stakeholders - Final Design (2)
d. City Council (1)
e. City Staff (2)
Our team is available to support and travel as needed for all meetings listed in the RFP and provide additional support if additional meetings are required. Our expertise includes scheduling Microsoft Planner, ensuring projects stay on track. Additionally, we have team members with direct experience working with governing boards, city council and private entities, allowing us to navigate and support municipal processes effectively.

Task 2 – Construction Plans/Documents
Prepare necessary engineering plans for construction design based on the plans provided by SCE and the telecommunication companies to underground approximately 4,735 linear feet of utility lines in a “Very High Fire Hazard Severity Zone”. 1) Research information/plans provided, conduct surveys as needed, and prepare necessary base map for engineering design, as necessary. Note: CAD files will not be available for any of the utility company design plans per their procedures. 2) Electric panels will need to be relocated for the following residences: 27 Eastfield, 29 Eastfield, 38 Eastfield, and 42 Eastfield. The new panel location is reflected on the SCE Final Design Plans. Prepare plans, diagrams, and specifications to support these panel relocations as needed to include in the construction bid package. 3) Design Plans shall be submitted at the following stages of completion for City review and comment: 100% & 100% (Final, as needed). Allow 1 week minimum for each City of Rolling Hills review.

All engineering plans, diagrams, and specifications are meticulously prepared and submitted for City review to facilitate the construction design and necessary relocations as outlined.

Task 3 – Specifications
Prepare Project Specifications to support the construction documents prepared by SCE and telecommunication companies. Provide utility standards regarding installation of structures and 285
conduits to ensure accuracy. Prepare specifications in conformance with the current Standard Specifications for Public Works Construction (Greenbook) and other applicable agency standard plans, specifications, and guidance documents to obtain plan approval from the City. Provide the permit adherence, standards, and reference materials to be included in the City’s standard contract documents. Every item of work must be fully covered including a measurement clause and a payment clause. Review and adjust if needed as-builts on a weekly basis.

Our team has developed project specifications for numerous utilities across the nation, including but not limited to National Grid, PPL, and PEPCO. When writing distribution specifications for a distribution construction project, it is essential to consider several key factors. These include the technical requirements for materials and equipment to ensure compatibility and reliability within the existing infrastructure. Regulatory compliance is paramount, necessitating adherence to local, state, and federal guidelines. Safety standards must be meticulously detailed to protect both workers and the public. Additionally, environmental impact assessments are crucial to minimize ecological disruption. Cost efficiency and budget constraints must be balanced with the need for high-quality outcomes. Finally, stakeholder collaboration ensures that the specifications meet the needs and expectations of all parties involved, fostering a successful and cohesive project execution.

Our team excels in delivering precise cost estimates, meeting the stringent requirements of our largest client for a range of projects, from pole replacements to extensive Strategic Undergrounding initiatives. To ensure consistency between construction plans and estimates, our team emphasizes the following key areas:

1. Quantities and Unit Prices:
• Accurate Quantities: Ensure all quantities are measured and calculated accurately.
• Current Unit Prices: Verify and update unit prices

2. Back-Up Calculations:
• Detailed Calculations: Provide detailed calculations for all quantities to support the estimate.
• Documentation: Maintain thorough documentation of all calculations and sources.

3. Material Costs:
• Material Specifications: Include costs for all specified materials to match construction plans.

4. Labor Costs:
• Labor Rates: Use current labor rates, including any regional variations. • Productivity Rates: Consider productivity rates and potential overtime.

5. Subcontractor Costs:
• Quotes from Subcontractors: Obtain and verify quotes from subcontractors. • Scope of Work: Ensure the scope of work for subcontractors is clearly defined.

6. Schedule and Timeframe:
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• Project Timeline: Consider the project timeline and any potential delays. • Seasonal Factors: Account for seasonal factors that may affect construction Task 5 – Permitting and Regulations
Per the RFP Q&A (question 6) This project is federally funded (grant), therefore would fall under NEPA. The grant includes a Record of Environmental Considerations. No further permitting or approval is anticipated. Compliance will be monitored during the construction phase.

Task 6 – Bid Support
To assist the City in preparing the project Bid Package, the following steps should be taken:

1. Preparation of Bid Package:
• Utilize the City's standard bid package document as a template. • Incorporate all relevant project details, specifications, and requirements from the 100% construction estimate.
• Ensure that all sections of the bid package are complete, including instructions to bidders, bid forms, contract terms, and technical specifications.

2. Preparation of Bid Schedule:
• Develop a detailed bid schedule based on the cost estimate prepared in Task 4. • List all items of work with corresponding quantities and unit prices. • Ensure that the bid schedule is clear and comprehensive, allowing bidders to provide accurate and competitive bids.

3. Responding to Bid Phase Questions:
• Be available to provide timely and accurate responses to any questions received from potential bidders during the bid phase.
• Document all questions and responses to ensure transparency and consistency. • Issue addenda if necessary to clarify or modify the bid documents based on the questions received.

4. Compiling and Reviewing Bids:
• Assist the City in compiling all bids received, ensuring that all required documentation is included.
• Review each bid for responsiveness, checking for completeness, accuracy, and compliance with the bid requirements.
• Prepare a summary of the bids received, highlighting any discrepancies or issues for the City's consideration.

Task 7 – Construction Support Services
To provide comprehensive engineering services throughout the construction process, we will:

1. Attend a pre-construction meeting to clarify contract documents as needed.

2. Assist the City with Request for Information (RFI) responses to ensure all queries are addressed promptly and accurately.
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3. Review the Contractor’s submittals for conformance with the contract documents, ensuring all materials and methods meet project specifications.

Upon completion of construction, we will:
• Prepare as-built drawings using the contractor’s record red lines, clouding, and noting revisions in the block, and stamping them as “Project Record Drawings.” These drawings will be provided in both AutoCAD and PDF formats.

Additionally, we will:
• Assist the City in preparing the project Bid Package using the City’s standard bid package document.
• Prepare the Bid Schedule based on the Cost Estimate in Task 4. • Provide responses to questions received during the bid phase as needed. • Assist the City in compiling data on bids received and review bids for responsiveness as requested.
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PROJECT APPROACH
289
Management Approach
At our core, we uphold a management approach rooted in clear communication, proactive problem-solving, and efficient execution. We facilitate regular progress meetings to ensure transparency and continuous alignment with project objectives. Our commitment to proactive problem-solving enables us to anticipate challenges and devise effective solutions promptly. We prioritize the assignment of key personnel to oversee the execution of tasks efficiently, ensuring each project's success. Additionally, our responsiveness to urgent requests exemplifies our dedication to client service, as we strive to address and resolve issues swiftly and effectively.

This holistic approach underscores our dedication to excellence and collaboration in all our engagements.

Scope of Work Execution
The backbone of our EN team, which is located within California, is its combination of technical leads, field technicians, project engineers, design engineers and designers depending upon project requirements. The number of team members varies throughout a project depending on its size and schedule requirements. The project team also has access to subject matter experts, with EN, in any area where a need for additional expertise may arise. This allows us to offer the best product at the lowest possible cost. At a high level our process consists of the following:

1. Program kick-off

2. Execution process development

3. Field data collection

4. Calculations & design execution

5. Quality checks
Jessica Zufolo, EN’s Vice President of Rural Broadband Strategy, brings extensive experience with Federal Grants. She will support our team in partnering with Rolling Hills to develop comprehensive bid documents and ensure compliance with all grant timelines and expectations.

Additionally, our team has extensive experience with Rule 20A and 20B design.

Jessica joined EN after serving in various senior leadership roles throughout federal government and non-profit sectors for over 30 years. Prior to joining EN, Jessica served for over five years as the Senior Advisor for Strategic Partnerships for the Lifeline Division at the Universal Service Administrative Company (USAC) where she managed all state, federal and tribal engagement that led to the establishment of the Lifeline National Eligibility Verifier.

Prior to her tenure at USAC, Jessica was appointed by former President Barack Obama to serve as the Deputy Administrator for the Rural Utilities Service (RUS) at the U.S. Department of Agriculture (USDA) where she helped oversee a $85 billion federal loan and grant portfolio that finances water and sewer treatment systems telecommunications and broadband networks, precision agriculture, electric utility, smart grid and renewable energy projects in rural and tribal communities.

During her tenure at RUS, Jessica also worked closely with FEMA on numerous rural disaster mitigation projects in rural low-income communities and has deep experience working closely with FEMA officials on rural public safety broadband projects in disaster prone areas. 290
Jessica also served as the Legislative Director for the National Association of Regulatory Utility Commissioners (NARUC) where she was responsible for developing legislative strategy for all fifty state public service commissions involving telecommunications, technology, consumer protection and water.

Earlier in her career, Jessica worked on Capitol Hill for eight years overseeing telecommunications and energy policy for the late New York Senator Daniel Patrick Moynihan, Senator Charles E. Schumer of New York, and Representative Peter A. Defazio of Oregon.

Scoping/ Kick-Off
During the scoping or program kick-off phase the project manager meets with the client or representative to discuss and align around project scopes, project deliverables, schedules, budget, communication channel and cadence, quality measures and grant funding dates. This meeting is critical as this serves as a touch point for the PM and client to adjust and shape the results of the program or project as all work must be completed by February 14, 2025. Our Project Manager will engage with the City's distribution design program stakeholders to establish Key Performance Indicators (KPIs) and identify necessary production measures for tracking and development. Our team collaborates closely with the Vice President of Data to monitor project performance metrics using the Power BI Dashboard. This dashboard will be updated and disseminated weekly to ensure all parties are aligned on deliverables.

Execution Process Development
The PM works with the project team to develop and document an execution process from project receipt from the client through the QA/QC process and final deliverables to identify any process gaps, technical challenges, or training required to meet the client deliverables. We have found over the years that documenting this process helps uncover challenges and efficiencies which then can be implemented quickly. It also serves to onboard and train any new individuals who may be added to the project as volumes of the as-needed services fluctuate and/or scopes are changed.

Our team will leverage our robust Project Management Office (PMO) structure to approach the work with a strategic, big-picture mindset. With a director actively overseeing the entire project, our kickoff meetings will emphasize identifying both negative and positive risks. We capitalize on positive risks to achieve cost savings and enhance our project schedule.

Design Execution
EN will conduct site visits as necessary and coordinate with relevant departments to address project dependencies, including engineering, right of way, and planning. All project dependencies will be identified and communicated to both internal and external stakeholders, as applicable, to ensure proper engagement and maintain the project's tight schedule.

The EN Team will employ a comprehensive notification task list to manage all project components, ensuring all tasks are completed prior to project submission. The team will upload all required documents for design project review as specified by the City. Coordination will be maintained with the City's designated Project Manager, telecom companies, and the Rolling Hills Community Association (RHCA). The EN team will consult with the construction team as 291
needed to address any change orders or design issues throughout the project's duration. A completed design package will include, but is not limited to, the following:
• Stamped Final Design Drawings
• Design Inventory Report
• Staking Sheet
• Plan & Profile
• Conduit Plan (underground projects)
• Typical Trench details (underground projects)
• Structure & Foundation Drawings
• Material Summary
• Reference Photos
• Pole Loading Calculations (Performed via O-Calc)
• Wire Pull Calculations (Performed via the City standards and pulling calculation software, Polywater Pull Planner)
• Cost Estimates
The final drawing package will adhere to the client’s standards, incorporating accurate symbols and labels. It will provide comprehensive details, including Joint Pole notes for the subject pole and adjacent poles. Additionally, it will specify removal and installation instructions, a concise scope of work, and plan notes for the crews. Upon completing the design, the designer submits the project along with the design checklist to our internal Quality Control (Q/C) team.

Quality Checks
Our Quality Control (Q/C) team maintains an up-to-date checklist aligned with current client standards. This checklist streamlines our processes, ensuring efficiency and consistency in handling mark-ups. By adhering to this checklist, we deliver high-quality results with precision.

Once the Q/C team and our Design Manager (Electrical P.E.) complete their review, they provide feedback to the designer along with the design and Q/C checklist. The designer takes responsibility for addressing any redlines and clearly marking completed updates.

Subsequently, the entire design package returns to the engineer who initially examined the project. This step ensures that all mark-ups are thoroughly addressed and updated.

Upon the Q/C team’s confirmation that all mark-ups are complete, they send the package back to the designer for final submittal. EN then submits all PDF documents related to the design and design inventory via email to the City. The email subject follows the City conventions to ensure smooth processes. The City is requested to respond within five business days, either approving the design or requesting revisions.

Work Accommodation and Limitations
EN has over 3,200 employees across the country and a robust talent acquisition team that hired 1,000 individuals in the 2023 calendar year. We have the established internal infrastructure to complete any scope of work presented by the City. Moreover, our flexible resourcing approach enables us to seamlessly adapt to the ebbs and flows of our clients’ project demands. By doing so, we not only minimize costs but also efficiently address urgent work requests. 292
EN prioritizes the assignment of appropriate personnel to support the project through the entire lifecycle, maintaining consistent resource commitments for all key team members on significant projects. The key personnel outlined in the “Project Team” section for the RFP possess essential electrical engineering and field experience in the Pacific southwest, equipping them to manage any scope of work that the City may require in the distribution space. Should the need arise to augment our team, the City can rest assured that EN, with over 1,800 industry professionals, can adjust resource allocation dynamically. This flexibility and our systematic approach to resource management allow us to adjust as project demands evolve, ensuring resource availability for the City’s projects as needed.

Heather Leask is EN’s Director of Electric Utilities in the Pacific and Southwest Regions and will provide oversight and management of this project. With over 10 years' experience focused on distribution, she has cultivated a comprehensive understanding of regulatory landscapes, stakeholder engagement, and the ever-evolving challenges and opportunities presented by the global shift towards sustainability. Heather is eager to contribute to the success of the City and brings valuable technical knowledge and leadership skills to the program. For more information on our team, see the “Project Team” section and the resumes located in the Appendix. For all distribution programs in the Pacific Region, EN conducts biweekly meetings to deliver ongoing training, ensuring that our teams continually enhance their skills and that our clients receive the highest quality service. We also hold monthly stand-up meetings to discuss any process changes or updates, ensuring comprehensive information distribution. 293
Quality Control and Cost Management
A key to EN’s and our client’s mutual success are the productivity & continuous improvement measures we institute at the beginning of each project. The process is utilized to evaluate entire programs, individuals, or projects to identify areas for improvement. EN uses data to drive work to the most productive resources, to identify training & coaching opportunities for others, and shift work as project volumes change to minimize price fluctuations. In most instances we can improve productivity improvement by 30% - 45% or greater to achieve client goals, which represent savings that are passed along to our clients.

As an organization, EN has strategically invested in tools, methodologies, and established processes based on our extensive experience delivering thousands of similar projects. This ensures a consistent and well-documented approach to every new project we undertake. Our employees are supported by an infrastructure consisting of proven processes, methodologies, and communication standards to support all their efforts. As an organization, EN adheres to strict quality control procedures, prioritizes risk management mitigation strategies, and fosters effective multi-pronged communication among internal and external stakeholders. These practices contribute to our record of accomplishment of proven success across the projects we undertake. EN develops and maintains a Quality Management System that is specific to the services and deliverables provided by our organization. EN received the International Organization for Standardization (ISO) 9001:2008 certification for our Quality Management System standard in 2008 and we are currently an ISO 9001:2015 certified company. It is important to understand that while we adhere to the ISO 9001:2015 standard requirements, everything we do is part of our Quality Management System. Quality performance is one of the cornerstones of our company culture and is considered a personal responsibility of all employees.

EN will follow ISO process for project reviews and all project deliverables will be transmitted via a secured site. Every project will have three (3) EN Required Quality Reviews, including 1) Formatting Quality Review (FQR) for detailed review of drafting, formatting, templates, and client standards; 2) Engineering Quality Review (EQR) to ensure project requirements have been met; and 3) Inter-Disciplinary Review including a cross-unit review to identify inconsistencies between package components. In addition, EN has standardized the tracking of quality reviews to ensure all review information is quickly accessible, retrievable, and complete.

EN’s strict QA/QC process ensures a finished work product will meet the City’s standards. If errors or omissions are identified (by EN or the City) in the materials developed by EN as part of this project, our engineering team will diligently address and correct the matter promptly, ensuring it meets the City’s quality standards. The communication plan established by EN’s project manager, and the City ensures timely and effective communication. Our goal is to consistently meet or exceed the standards and expectations set forth by the city. 294

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Rolling Hills City CouncilDecember 10, 2024

Rolling Hills City Council
December 10, 2024