1. CALL TO ORDER
2. ROLL CALL
3. PLEDGE OF ALLEGIANCE
4. PRESENTATIONS/PROCLAMATIONS/ANNOUNCEMENTS
5. APPROVE ORDER OF THE AGENDA
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
6.A. FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
RECOMMENDATION: Approved
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
This is the appropriate time for members of the public to make comments regarding itemsnot listed on this agenda.
Pursuant to the Brown Act, no action will take place on any items not on the agenda.
8. CONSENT CALENDAR
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
AGENDA
Regular City Council Meeting
CITY COUNCIL
Monday, March 24, 2025
CITY OF ROLLING HILLS
7:00 PM
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website.
Both the agenda and the live-streamed video can be found here:
https://www.rolling-hills.org/government/agenda/index.php Members of the public may submit written comments in real-time by emailing the City Clerk’s office at [email protected].
Your comments will become part of the official meeting record. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
Recordings to City Council meetings can be found here: https://www.rolling-hills.org/government/agenda/index.php Next Resolution No. 1387 Next Ordinance No. 385
CL_AGN_250324_CC_Item13A.pdf
CL_AGN_250324_CC_Item13H.pdf
1 discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 24, 2025
RECOMMENDATION: Approve.
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
RECOMMENDATION: Approve.
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 10, 2025
REGULAR MEETING
RECOMMENDATION: Approve as presented.
8.D. PAYMENT OF BILLS
RECOMMENDATION: Approve as presented.
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR FEBRUARY 2025
RECOMMENDATION: Receive and file.
8.F. APPROVE THE FOLLOWING FINANCE, BUDGET, AND AUDIT COMMITTEE MINUTES: MARCH 10, 2025 SPECIAL MEETING
RECOMMENDATION: Approve as presented.
8.G. RECEIVE AND FILE THE ANNUAL PROGRESS REPORTS FOR THE GENERAL PLAN.
RECOMMENDATION: Receive and file.
8.H. RECEIVE AND FILE THE ANNUAL PROGRESS REPORT FOR THE HOUSING ELEMENT.
RECOMMENDATION: Receive and file.
9. EXCLUDED CONSENT CALENDAR ITEMS
10. COMMISSION ITEMS
CL_AGN_250324_CC_AffidavitofPosting.pdf
CL_MIN_250310_CC_F.pdf
CL_AGN_250324_CC_PaymentOfBills_E.pdf
VC_REP_250320_Feb_TonnageReport.pdf
VC_REP_250320_Feb_C&D Report.pdf
VC_REP_250320_Feb_CallLog_Redacted.pdf
VC_REP_250320_Feb_RedTagReport.pdf
VC_REP_250320_FebruaryComplaintList_Redacted.pdf
CL_MIN_250310_FBA_F.pdf
PL_GPN_APR_2024_RollingHillsGeneralPlanAPRLetter_F.pdf
RollingHills2024_HE_APR_Attachment.pdf
2 10.A. RECEIVE AND FILE ZONING CASE NO. 24-078: VARIANCE FOR A DETACHED
GARAGE WITHIN THE FRONT YARD AREA, CONDITIONAL USE PERMIT REQUEST TO EXCEED 200 SQUARE FEET FOR ACCESSORY STRUCTURES,
AND SITE PLAN REVIEW FOR AN EXPANSION TO THE EXISTING DETACHED
GARAGE AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT LOCATED 1 PINTO ROAD (36-
FT) (KRAMER)
RECOMMENDATION:
Receive and file.
11. PUBLIC HEARINGS
12. OLD BUSINESS
13. NEW BUSINESS
13.A. PRELIMINARY FISCAL YEAR 2025/26 PROJECTIONS AND BALANCING FOR
THE GENERAL FUND
RECOMMENDATION: Receive a presentation from staff on preliminary General Fund revenue and expenditure projections for fiscal year 2025/26; and receive direction from Council regarding the increase to refuse rates starting July 1, 2025, and the noticing requirements to City residents pursuant to Proposition 218.
13.B. RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN
NOTIFICATION SYSTEM PROJECT AND STANDARD OPERATING
PROCEDURES
RECOMMENDATION: Receive and file. Provide guidance on implementing SAFE Units and determining cost responsibility.
13.C. APPROVE A TRANSITION TO CIVICPLUS AGENDA MEETING AND Attachment 1: PL_ADR_250206_1PintoRoad_ZC24-
078_RadiusMap_02.18.25PCMeeting.pdf
Attachment 2: PL_ADR_250206_1PintoRd_ZC24-078_DevelopmentTable.pdf Attachment 3: PL_ADR_250211_1PintoRoad_ZC24-
078_GIS_MAP_02.18.25PCMeeting.pdf
Attachment 4: 2025-02_PC_Resolution_1 Pinto Rd_Kramer_D_v4.pdf Attachment 5: PL_ADR_250213_1PintoRd_ZC24-078_Plans_4thSubmittal.pdf Attachment A - CL_AGN_250324_CC_GeneralFund_BudgetSummary.pdf Attachment B - CL_AGN_250324_CC_GeneralFund_RevenueProjections.pdf Attachment C - CL_AGN_250324_CC_GeneralFund_Expenditures.pdf CL_AGN_250324_CC_PPT.pdf
CL_AGN_250324_CC_SampleLettersOfSupport_LASD-Staffing.pdf Attachment A - PS_EMP_241216_SIR_SOP_F(V-1).pdf
Attachment B - PS_SIR_250324_TEST_SUMMARY_250304.pdf
Attachment C - PS_SIR_250324_TEST_SURV_250304.pdf
Attachment D - CL_AGN_230706_HQE_SirenInstallation_F_A2_E.pdf Attachment E - PS_SIR_250228_HQE_OutdoorSystem_FAQs.pdf Attachment F - PS_SIR_250324_HQE_SAFE_GRANT.pdf
3 MANAGEMENT SYSTEM AND AUTHORIZE THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR A 3-YEAR TERM
RECOMMENDATION: Approve as presented.
13.D. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
GPA CONSULTING TO PROVIDE ENVIRONMENTAL CONSULTING SERVICES
FOR THE EASTFIELD DRIVE FIRE PREVENTION POWER LINE
UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $117,070
FUNDED BY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
HAZARD MITIGATION PROGRAM #DR4382-177-7R-CA, AUTHORIZE THE CITY
MANAGER TO EXECUTE THE AGREEMENT, AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT
RECOMMENDATION:
Approve as presented.
13.E. CONSIDER AND APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH
RYAN ECOLOGICAL CONSULTING TO PROVIDE ENVIRONMENTAL
CONSULTING SERVICES FOR THE 20C PORTION OF THE CREST ROAD
EAST FIRE PREVENTION POWER LINE UNDERGROUNDING PROJECT IN AN AMOUNT NOT TO EXCEED $2,000 FUNDED BY FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) HAZARD MITIGATION PROGRAM #DR4344- PJ0526, AUTHORIZE THE CITY MANAGER TO EXECUTE THE AGREEMENT,
AND FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT
RECOMMENDATION:
Approve as presented.
13.F. ADOPT RESOLUTION NO. 1386 APPROVING THE BLANKET AUTHORITY TO
FILE APPLICATIONS FOR GRANT FUNDS FROM THE LOS ANGELES COUNTY
REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING
FOR PROJECTS AND PROGRAMS AND AUTHORIZE THE CITY MANAGER TO
SIGN THE MASTER ANNUAL ALLOCATION GRANT AGREEMENT WITH THE
LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT RECOMMENDATION: Approve as presented.
Attachment A - IT_AMS_250324_CivicPlus_SelectProPackage.pdf Attachment B - IT_AMS_250324_CivicPlus_ExecutiveSummary.pdf Attachment C - IT_AMS_250324_CivicPlus_Research.pdf
Attachment D - CA_AGR_250310_AMSoftware_Draft_v2.pdf
Attachment E - IT_AMS_250324_CivicPlus_SOW.pdf
CA_AGR_250324_GPA_EastfieldDrive_UU_Environmental_F_PE.pdf GR_BID_250314_REC_CAGN_PostConSurvey_Proposal.pdf
CA_AGR_250324_REC_CrestRdEast_UU_Environmental_F.pdf
WorkersCompLetter_2021.pdf
Attachment A - ResolutionNo1386_MeasureA_BlanketAuthForGrantFunds_F.pdf Attachment B - CL_AGN_250324_CC_MeasureA_A66_RH_MasterAgreement.pdf 4 13.G. APPROVE A LETTER OF SUPPORT FOR ROLLING HILLS ESTATE'S' GEORGE
F CANYON NATURE CENTER PROJECT
RECOMMENDATION: Approve as presented or provide direction.
13.H. APPROVE A LETTER OF SUPPORT FOR FEDERAL EARMARK REQUESTS BY
THE CITY OF RANCHO PALOS VERDES FOR A REGIONAL EMERGENCY
OPERATIONS CENTER AND MAINTENANCE OF DEEP DEWATERING WELLS
IN THE PORTUGUESE BEND LANDSLIDE AREA
RECOMMENDATION: Approve as presented or provide direction.
14. MATTERS FROM THE CITY COUNCIL
15. MATTERS FROM STAFF
15.A. UPDATE ON THE CITY HALL ADA IMPROVEMENT PROJECT AND REQUEST
FOR DIRECTION
RECOMMENDATION: Receive and file. Provide direction to staff.
15.B. CONSIDERATION OF PARTICIPATING IN A THIRD ANNUAL ARBOR DAY EVENT AT THE CITY HALL CAMPUS ON APRIL 25, 2025
RECOMMENDATION: Receive and file. Proved direction to staff.
16. RECESS TO CLOSED SESSION
16.A. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1)THE
CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION
IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE: CONNIE ANDERSEN, ET AL. V.
CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.:
24STCV20953
RECOMMENDATION: None.
16.B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (TWO CASES) CPUC COMPLAINTS
AGAINST SOUTHERN CALIFORNIA EDISON AND SOCAL GAS
RECOMMENDATION: None.
16.C. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON
ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) RECOMMENDATION: None.
CL_AGN_250324_LetterOfSupport_RHE_NatureCenterProject_D.pdf CL_AGN_201123_CC_Agenda_Item8C.pdf
ResolutionNo1263-Approving_Application_for_Per_Capita_Grant_Program_Funds.pdf ResolutionNo1265-Transfer_of_Per_Capita_Grant_Program_Funds.pdf CL_AGN_250324_CC_LetterOfSupport_RPV_EOC_Earmarks.pdf
PW_CHC_250131_PAE_VaultRestroom_rev_Proposal.pdf
CL_AGN_250324_Bennett_ArborDay2025_Memo.pdf
5 17. RECONVENE TO OPEN SESSION
18. ADJOURNMENT
Next regular meeting: Monday, April 14, 2025 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting. 6 Agenda Item No.: 6.A
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: FOR BLUE FOLDER DOCUMENTS APPROVED AT THE CITY COUNCIL
MEETING
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approved.
ATTACHMENTS:
CL_AGN_250324_CC_Item13A.pdf
CL_AGN_250324_CC_Item13H.pdf
7 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
March 24, 2025
13A. PRELIMINARY FISCAL YEAR 2025/26 PROJECTIONS AND BALANCING FOR THE
GENERAL FUND
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_250324_CC_SampleLettersOfSupport_LASD-Staffing.pdf 8 BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
CITY COUNCIL MEETING
March 24, 2025
13H. APPROVE A LETTER OF SUPPORT FOR FEDERAL EARMARK REQUESTS BY
THE CITY OF RANCHO PALOS VERDES FOR A REGIONAL EMERGENCY
OPERATIONS CENTER AND MAINTENANCE OF DEEP DEWATERING WELLS IN
THE PORTUGUESE BEND LANDSLIDE AREA
FROM: CHRISTIAN HORVATH, CITY CLERK/EXECUTIVE ASSISTANT TO THE CITY MANAGER CL_AGN_250324_CC_LetterOfSupport_RPV_EOC_Earmarks.pdf
9 Agenda Item No.: 8.A
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 24, 2025
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
CL_AGN_250324_CC_AffidavitofPosting.pdf
10 Administrative Report
8.A., File # 2693 Meeting Date: 3/24/2025
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 24, 2025
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agenda/index.php https://www.rolling-hills.org/government/city_council/city_council_archive_agendas/index.php Meeting Date & Time MARCH 24, 2025 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: March 21, 2025
11 Agenda Item No.: 8.B
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER
READING OF ALL ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve.
ATTACHMENTS:
12 Agenda Item No.: 8.C
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING CITY COUNCIL MINUTES: MARCH 10, 2025 REGULAR MEETING
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_250310_CC_F.pdf
13 MINUTES – CITY COUNCIL MEETING
Monday, March 10, 2025
Minutes
Rolling Hills City Council
Monday, March 10, 2025
Regular Meeting 7:00 p.m.
1. CALL TO ORDER
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding.
2. ROLL CALL
Councilmembers Present: Mirsch, Wilson, Black, Dieringer, Mayor Pieper Councilmembers Absent: None
Staff Present: Karina Bañales, City Manager
Christian Horvath, City Clerk / Executive Assistant to the City Manager Samantha Crew, Management Analyst
Pat Donegan, City Attorney
3. PLEDGE OF ALLEGIANCE – Mayor Pro Tem Dieringer
4. PRESENTATIONS / PROCLAMATIONS / ANNOUNCEMENTS – NONE
5. APPROVE ORDER OF THE AGENDA
Motion by Councilmember Black, seconded by Councilmember Mirsch to approve the order of the agenda.
Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
6. BLUE FOLDER ITEMS (SUPPLEMENTAL)
Motion by Councilmember Mirsch, seconded by Councilmember Black to receive and file Blue Folder Item 8F. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
7. PUBLIC COMMENT ON NON-AGENDA ITEMS
Public Comment: Richard Colyear, Judith Haenel
8. CONSENT CALENDAR
8.A. APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF MARCH 10, 2025
8.B. APPROVE MOTION TO READ BY TITLE ONLY AND WAIVE FURTHER READING OF ALL
ORDINANCES AND RESOLUTIONS LISTED ON THE AGENDA
14 MINUTES – CITY COUNCIL MEETING
Monday, March 10, 2025
8.C. APPROVE THE FOLLOWING CITY COUNCIL MINUTES: FEBRUARY 24, 2025 REGULAR
MEETING
8.D. PAYMENT OF BILLS
8.E. REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR JANUARY 2025
8.F. ADOPT RESOLUTION 1385 AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED BY SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF
CALIFORNIA
Motion by Councilmember Mirsch, seconded by Councilmember Black to approve the Consent Calendar.
Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
9. EXCLUDED CONSENT CALENDAR ITEMS – NONE
10. COMMISSION ITEMS – NONE
11. PUBLIC HEARINGS – NONE
12. OLD BUSINESS – NONE
13. NEW BUSINESS – NONE
15. MATTERS FROM STAFF
15.A. RECEIVE AND FILE A PUBLIC SAFETY AND EMERGENCY PREPAREDNESS UPDATE Presentation by Management Analyst Crew
Motion by Councilmember Black, seconded by Mayor Pro Tem Dieringer to receive and file. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
NOES: None
ABSENT: None
15.B. DISCUSSION ON EXISTING NUISANCE ORDINANCE AND POTENTIAL UPDATES Presentation by City Manager Bañales
Public Comment: Jim Aichele
Motion by Councilmember Mirsch, seconded by Councilmember Black to receive and file. Motion carried unanimously with the following vote:
AYES: Mirsch, Wilson, Black, Dieringer, Mayor Pieper
15 MINUTES – CITY COUNCIL MEETING
Monday, March 10, 2025
NOES: None
ABSENT: None
Mayor Pieper returned to Matters from the City Council. Without objection, so moved.
14. MATTERS FROM THE CITY COUNCIL
Councilmember Mirsch noted that volunteer vegetation growth should be addressed by the Ad Hoc Fire Fuel Committee.
16. RECESS TO CLOSED SESSION – 7:46 P.M.
16.A. EXISTING LITIGATION - GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS,
BASED ON ADVICE FROM LEGAL COUNSEL, THAT DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE) a. NAME OF CASE:
CONNIE ANDERSEN, ET AL. V. CALIFORNIA WATER COMPANY, ET AL. (SEAVIEW CASE) CASE NO.: 24STCV20953
16.B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION GOVERNMENT CODE SECTION 54956.9 (2 CASES) CPUC COMPLAINTS AGAINST SOTHERN CALIFORNIA EDISON
AND SOCAL GAS
16.C. CONFERENCE WITH LEGAL COUNSEL - INITIATION OF LITIGATION GOVERNMENT CODE SECTION 54956.9(D)(1) THE CITY FINDS, BASED ON ADVICE FROM LEGAL COUNSEL, THAT
DISCUSSION IN OPEN SESSION WILL PREJUDICE THE POSITION OF THE CITY IN THE LITIGATION. (1 CASE)
17. RECONVENE TO OPEN SESSION – 8:15 P.M.
18. ADJOURNMENT: 8:16 P.M.
The meeting was adjourned at 8:16 p.m. on March 10, 2025 in memory of longtime resident Debbie Fournier.
The next regular meeting of the City Council is scheduled to be held on Monday, March 24, 2025 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Jeff Pieper, Mayor
16 Agenda Item No.: 8.D
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: PAYMENT OF BILLS
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_AGN_250324_CC_PaymentOfBills_E.pdf
17 18
19 Agenda Item No.: 8.E
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: REPUBLIC SERVICES RECYCLING TONNAGE AND COMPLAINT REPORTS FOR FEBRUARY 2025
DATE: March 24, 2025
BACKGROUND:
As requested, Republic Services has provided the following clarifications to their reports:
Non-franchise means any business not covered under the City’s Franchise Agreement with Republic Services – for instance, temporary bins or roll offs for construction or cleanups or permanent dumpsters for horse properties.
The Commercial Recycling is hauled to various transfer facilities. Those facilities separate and recover(recycle) a portion of that material. They provide Republic recovery rates each month that is in turn used for the cities Republic serves.
The Greenwaste on the Non-Franchise report can show up and change for various reasons from month to month. Aspects like changes to the customers service type, load contamination and data entry errors can contribute to this.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
VC_REP_250320_Feb_TonnageReport.pdf
VC_REP_250320_Feb_C&D Report.pdf
VC_REP_250320_Feb_CallLog_Redacted.pdf
VC_REP_250320_Feb_RedTagReport.pdf
VC_REP_250320_FebruaryComplaintList_Redacted.pdf
20 21
Year 2025
Diversion Requirement Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 128.08 128.08 - 100.00%
Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00% Trash 189.31 - 189.31 0.00%
Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00% 1 Total 329.53 129.71 199.82 39.36%
2 Greenwaste 102.30 102.30 - 100.00%
Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00% Recycle 4.35 2.02 2.33 46.46%
Trash 181.14 - 181.14 0.00%
Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00% 2 Total 312.90 112.86 200.04 36.07%
Grand Total 642.43 242.57 399.86 37.76%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2025
Year 2025
Diversion Requirement N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 10.85 8.71 2.14 80.24%
Greenwaste 14.33 14.33 - 100.00%
Recycle 0.20 0.08 0.12 41.79%
Trash 56.68 - 56.68 0.00%
1 Total 82.06 23.12 58.94 28.17%
2 C&D 5.26 4.22 1.04 80.24%
Recycle 0.19 0.09 0.10 46.46%
Trash 21.78 - 21.78 0.00%
2 Total 27.23 4.31 22.92 15.82%
Grand Total 109.29 27.43 81.86 25.10%
CITY OF ROLLING HILLS NON-FRANCHISE
2025
Republic Services City of Rolling Hills
C&D Report Reporting Period February-25
Disposal Site Material Loads Taken Tons Collected
CWS C&D 1 5.26
Summary
Row Labels Sum of Tons Collected
C&D 5.26
Grand Total 5.26
Republic Services Call Log Report
City: Rolling Hills
Year 2025
Month/Quarter 2
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total
3.Missed Pick Up Missed Recycle - Residential 1
Missed Trash - Residential 8
Missed Yard Waste - Residential 2
3.Missed Pick Up Total 11
Grand Total 11
Pg 1 of 3 25
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Recycle - Residential 20250226-210740413 2/25/2025
5:58 PM
2/28/2025
11:33 PM
Karyme
Lira Garcia
(blank) (blank) RESI 9020003355 1
CURRENT
RESIDENT
44 CHUCKWAGON RD
ROLLING HILLS CA
(000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20250204-209525751 2/4/2025 9:23
AM
2/7/2025
11:35 PM
Tiffany
Chambers (blank) (blank) RESI 9020003377 1
JONATHAN
GOMEZ
3.Missed Pick Up Missed Trash - Residential 20250211-209930911 2/11/2025
10:22 AM
2/14/2025
11:31 PM
Tiffiny Clay (blank) (blank) RESI 9020003529 1
CURRENT
RESIDENT
37 CREST RD W
ROLLING HILLS CA
3.Missed Pick Up Missed Trash - Residential 20250214-210135951 2/14/2025
9:34 AM
2/18/2025
11:31 PM
Cheryl
Fortson
(blank) (blank) RESI 9020003025 1
CURRENT
RESIDENT
4 APPALOOSA LN
ROLLING HILLS CA
(000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20250219-210374623 2/19/2025
10:55 AM
2/21/2025
11:28 PM
Donna
Hudson (blank) (blank) RESI 9020003377 1
JONATHAN
GOMEZ
3.Missed Pick Up Missed Trash - Residential 20250220-210477402 2/20/2025
2:41 PM
(blank) Melanie
Vaughn (blank) (blank) RESI 9020003404 1 MAX KIM
75 SADDLEBACK RD
ROLLING HILLS CA
3.Missed Pick Up Missed Trash - Residential 20250226-210740386 2/25/2025
5:57 PM
2/28/2025
11:33 PM
Karyme
Lira Garcia
(blank) (blank) RESI 9020003355 1
CURRENT
RESIDENT
44 CHUCKWAGON RD
ROLLING HILLS CA
(000) 000-0000
3.Missed Pick Up Missed Trash - Residential 20250226-210774392 2/26/2025
10:23 AM
2/28/2025
11:33 PM
Karyme
Lira Garcia
(blank) (blank) RESI 9020003334 1
CURRENT
RESIDENT
32 CHUCKWAGON RD
ROLLING HILLS CA
Pg 2 of 3 26
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Trash - Residential 20250228-210947432 2/28/2025
12:10 PM
(blank) Karina
Torres
(blank) (blank) RESI 9020003036 1
CURRENT
RESIDENT
4 BOWIE RD ROLLING
HILLS CA
3.Missed Pick Up Missed Yard Waste - Residential 20250224-210612203 2/24/2025
11:22 AM
2/26/2025
11:33 PM
Joanne
Solis (blank) (blank) RESI 9020002962 1 RESIDENT
3 LOWER
BLACKWATER CYN RD
ROLLING HILLS CA
(000) 000-0000
3.Missed Pick Up Missed Yard Waste - Residential 20250226-210740433 2/25/2025
5:59 PM
2/28/2025
11:33 PM
Karyme
Lira Garcia
(blank) (blank) RESI 9020003355 1
CURRENT
RESIDENT
44 CHUCKWAGON RD
ROLLING HILLS CA
(000) 000-0000
Pg 3 of 3 27
Rolling Hills Red Tags – February 2025
Date Address Code Issue COMM
2/7/2025 7 SOUTHFIELD DR 6 REFUSE ON TOP OF LID NO
2/10/2025 25 PORTUGESE BEND RD 6 REFUSE ON TOP OF LID NO 2/11/2025 3 OUTRIDER RD 7 CONTAMINATED (REC) NO
2/17/2025 71 CREST RD E 2 CONTAINER
PLACEMENT
NO
2/20/2025 11 UPPER BLACKWATER CYN
RD
2 CONTAINER
PLACEMENT
NO
28 City of Rolling Hills- Republic Services Complaint List February 2025 Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted Republic Reponse Date Reponse Time of
Reponse
Resolved
2/4/2025 10:48AM Missed Trash and Green Waste 44 Portuguese Bend Rd. Tanasha Malone Tanasha Malone 2/4/2025 10:54AM Yes 2/4/2025 2:45PM Missed Trash Pickup 49 Saddleback Rd. Tanasha Malone Tanasha Malone 2/5/2025 12:30PM Yes 2/11/2025 7:59AM Missed Trash Pickup 37 Crest Rd. W. Tanasha Malone Tanasha Malne 2/11/2025 10:22AM Yes 2/13/2025 9:22AM Missed Trash Pickup All Week 9 Reata Lane Tanasha Malone Tanasha Malone 2/13/2025 11:29AM Yes 2/19/2024 9:32AM Missed Trash Pickup 71 Crest Rd. E. Tanasha Malone Tanasha Malone 2/20/2025 Yes 2/24/2025 12:09PM Missed Trash Pickup 2864 PV Dr. N. Tanasha Malone Tanasha Malone 2/24/2025 12:29PM Yes 29 Agenda Item No.: 8.F
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE THE FOLLOWING FINANCE, BUDGET, AND AUDIT COMMITTEE MINUTES: MARCH 10, 2025 SPECIAL MEETING
DATE: March 24, 2025
BACKGROUND:
None.
DISCUSSION:
None.
FISCAL IMPACT:
None.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
CL_MIN_250310_FBA_F.pdf
30 MINUTES – FINANCE/BUDGET/AUDIT COMMITTEE MEETING
Monday, March 10, 2025
Minutes
Rolling Hills Finance/Budget/Audit Committee
Monday, March 10, 2025
Special Meeting 6:00 p.m.
CALL TO ORDER
The Finance/Budget/Audit Committee of the City of Rolling Hills met in person on the above date at 6:01 p.m.
ROLL CALL
Members Present: Black, Mayor Pieper
Members Absent: None
Staff Present: Karina Bañales, City Manager
Robert Samario, Finance Operations Lead Consultant
Christian Horvath, City Clerk / Executive Assistant to the City Manager
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT ON NON-AGENDA ITEMS – NONE
4. CONSENT CALENDAR
4.A. APPROVE AFFIDAVIT OF POSTING FOR THE SPECIAL FINANCE/BUDGET/AUDIT COMMITTEE MEETING OF MARCH 10, 2025
Motion by Councilmember Black, seconded by Mayor Pieper to approve Consent Calendar. Motion carried unanimously with the following vote:
AYES: Black, Mayor Pieper
NOES: None
ABSENT: None
5. DISCUSSION ITEMS
5.A. PRELIMINARY FISCAL YEAR 2025/26 PROJECTIONS AND BALANCING Presentation by Finance Operations Lead Consultant Samario Motion by Councilmember Black, seconded by Mayor Pieper to receive and file. Motion carried unanimously with the following vote:
AYES: Black, Mayor Pieper
NOES: None
ABSENT: None
6. ITEMS FROM THE FINANCE BUDGET AUDIT COMMITTEE – NONE
7. ITEMS FROM STAFF – NONE
31 MINUTES – FINANCE/BUDGET/AUDIT COMMITTEE MEETING
Monday, March 10, 2025
8. ADJOURNMENT: 6:34 P.M.
The meeting was adjourned at 6:34 p.m on March 10, 2025. The next regular meeting of the Finance/Budget/Audit Committee is scheduled to be held on Monday, April 28, 2025 beginning at 6:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Jeff Pieper, Mayor
32 Agenda Item No.: 8.G
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LISA EDWARDS, PRINCIPAL PLANNER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AND FILE THE ANNUAL PROGRESS REPORTS FOR THE GENERAL PLAN.
DATE: March 24, 2025
BACKGROUND:
The annual progress reports (APRs) for the General Plan and Housing Element are due April 1, 2025. Government Code Sections 65400 and 65700 mandates that all cities and counties submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD). Government Code section 65400 also requires that each city, county, or city and county, including charter cities, prepare an APR on the status of the housing element of its general plan and progress in its implementation, using forms and definitions adopted by the California Department of Housing and Community Development (HCD).
APRs provide local legislative bodies and the public with information regarding the implementation of the General Plan for their city or county. They also inform the public of progress in meeting the community’s goals. APRs must be presented to the local legislative body for review and acceptance, usually as a consent or discussion item on a regular meeting agenda.
DISCUSSION:
The General Plan APR provides an overview of recent updates to elements and how the City complies with LCI's guidelines. It summarizes the actions related to the General Plan over the past year, including adopted ordinances and resolutions. It also summarizes the City's efforts in updating the Housing Element.
The General Plan APR will be filed with LCI and HCD prior to the April 1st deadline.
FISCAL IMPACT:
None.
33 RECOMMENDATION:
Receive and file.
ATTACHMENTS:
PL_GPN_APR_2024_RollingHillsGeneralPlanAPRLetter_F.pdf
34 INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
March 25, 2025
Office of Planning and Research
P.O. Box 3044
Sacramento, CA 95812-3044
SUBJECT: ROLLING HILLS’ 2024 GENERAL PLAN ANNUAL PROGRESS REPORT Dear Sir or Madam:
This serves as the City of Rolling Hills’ 2024 General Plan Annual Progress Report (GP APR) to the Governor’s Office of Land Use and Climate Innovation (LCI).
The Rolling Hills General Plan was last updated in its entirety on June 25, 1990. Its purpose is to comply with State law in guiding the physical development of the City; provide a long-range plan for future development in the City, which is sensitive to existing development patterns; and represents the desires of the community through an extensive public outreach process. The Rolling Hills General Plan includes the following elements:
• Land Use Element (Amended February 8, 2021)
• Housing Element (6th Cycle adopted September 26, 2022; certified by the California Department of Housing and Community Development (HCD) on November, 23, 2022) • Circulation Element
• Open Space/Conservation Element
• Safety Element (Revised update adopted October 24, 2022) • Noise Element
Compliance
The Rolling Hills General Plan complies with OPR’s General Plan Guidelines. The following is a summary of actions related to the General Plan and updated Municipal Code sections over the past year:
• Moratoriums: The City currently has no moratoriums related to the General Plan. • Accessory Dwelling Units: On November 25, 2024, Ordinance No. 385 was adopted to amend Chapter 17.28 of the Rolling Hills Municipal Code (RHMC) to comply with recent changes to state law that impose new limits on local authority to regulate Accessory 35
Dwelling Units (“ADUs”) and Junior Accessory Dwelling Units (“JADUs”), among other things, AB 2533 (Unpermitted ADUs and JADUs) and SB 1211 (Replacement Parking Requirements; Multifamily ADUs):
AB 2533 – Unpermitted ADUs and JADUs
Subject to limited exceptions, existing state law prohibits a City from denying a permit to legalize an unpermitted ADU that was constructed before January 1, 2018, if the denial is based on the ADU not complying with applicable building, state, or local ADU standards.
One exception allows a City to deny a permit to legalize if the City makes a written finding that correcting the violation is necessary to protect the health and safety of the public or the occupants of the structure.
AB 2533 changes this by: (1) expanding the above prohibition to also include JADUs; (2) moving the construction-cutoff date from January 1, 2018, to January 1, 2020; and (3) replacing the above exception with a requirement that local agencies find that correcting the violation is necessary to comply with the standards specified in Health and Safety Code section 17920.3 (Substandard Buildings). (See amended Gov. Code, § 66332(a)– (f).)
SB 1211 – Replacement Parking Requirements; Multifamily ADUs Replacement Parking
Existing state law prohibits the City from requiring off-street parking spaces to be replaced when a garage, carport, or covered parking structure is demolished in conjunction with the construction of, or conversion to, an ADU. SB 1211 amends this prohibition to now also prohibit a City from requiring replacement parking when an uncovered parking space is demolished for or replaced with an ADU. (See amended Gov. Code, § 66314(d)(11).) Multifamily ADUs
SB 1211 further defines livable space in connection with converted ADUs inside a multifamily dwelling structure. Existing state law requires the City to ministerially approve qualifying building-permit applications for ADUs within “portions of existing multifamily dwelling structures that are not used as livable space, including, but not limited to, storage rooms, boiler rooms, passageways, attics, basements, or garages ….” The term “livable space” is not defined by existing state ADU law.
SB 1211 changes this by adding a new definition: “‘Livable space’ means a space in a dwelling intended for human habitation, including living, sleeping, eating, cooking, or sanitation.” (See amended Gov. Code, § 66313(e).)
SB 1211 also increases the number of detached ADUs that lots with an existing multifamily dwelling can have. Existing state law allows a lot with an existing or proposed multifamily dwelling to have up to two detached ADUs.
Under SB 1211, a lot with an existing multifamily dwelling can have up to eight detached ADUs, or as many detached ADUs as there are primary dwelling units on the lot, 36
whichever is less. (See amended Gov. Code, § 66323(a)(4)(A)(ii).) SB 1211 does not alter the number of ADUs that a lot with a proposed multifamily dwelling can have — the limit remains at two. (See amended Gov. Code, § 66323(a)(4).) Landscaping Requirements
Other than addressing the items affected by AB 2533 and SB 1211, the Ordinance remains largely unchanged with exception to the landscape section which has been deleted. The section requires an abundant amount of vegetation to be planted around an ADU, which may be in conflict with recent changes to Fire Department requirements to keep buildings away from fire fuel. Additionally, new trees could cause view preservation concerns with neighboring properties. Deleting the section does not preclude owners from planting vegetation around an ADU so long as Fire Department requirements are met and neighboring views are protected.
Other Changes
• "Livable space": Added definition.
• Fees: Clarification that the City may charge a fee, including "the costs of adopting or amending the City’s ADU ordinance. The ADU-permit processing fee is determined by the director of community development and approved by the City council by resolution." • Septic System: "If the ADU or JADU will connect to an onsite wastewater-treatment system, the owner must include with the application a percolation test completed within the last five years or, if the percolation test has been recertified, within the last 10 years." • Owner Occupancy: No longer required if an ADU meets the Ordinance and was created on or after January 1, 2020.
• Rent Reporting: Applicants must provide the City with an estimate of the projected annualized rents. This is required within 90 days after January 1 following the issuance of a building permit.
• Setbacks: Changed to be consistent with the setback of an existing structure, if existing structure is nonconforming. If no existing structure, then the setback remains 4 feet for side and rear, and 30 feet for front yard setback. This section was deleted but should be considered: "If the front yard setback is the only location on the lot where an ADU may be lawfully constructed, then the ADU may encroach into the required front yard setback as necessary to enable the construction of an eight hundred square foot unit." • Windows and Doors: Cannot have direct line of sight to an adjoining residential property. • Allowed Stories: One story allowed, however, if the ADU is attached to a primary residence with more than one story (e.g., basement), then it may also have a basement. • Utilities: Clarification that utilities may need to be separate from main residence and subject to connection and fee requirements of the utility provider. • Formatting Changes: Minor formatting changes were made throughout Chapter 17.28 of the Municipal Code regarding accessory dwelling units and junior accessory dwelling units.
Housing Element
As mentioned earlier, the City adopted its 6th Cycle Housing Element on September 26, 2022. 37
The Housing Element was found to be in full compliance with State law by the California Department of Housing and Community Development (HCD) on November, 23, 2022. A separate annual progress report is prepared for the City’s Housing Element.
The housing allocation for Rolling Hills for the Sixth Cycle 2021-2029 period is 45 units, including:
• 20 very low-income units
• 9 low-income units
• 11 moderate-income units
• 5 above moderate-income units
Each City must plan for the type of housing it has been assigned. In the case of very low- and low-income units, this typically requires sites that are zoned for multi-family housing. Accessory dwelling units (ADUs) may be counted as low- and moderate-income units if the City has sufficient data on rents and construction trends to support its conclusions.
The Housing Element provides data supporting the finding that at least 13 of the future ADUs will be affordable to lower income households based on data from the Southern California Association of Governments (SCAG), the City’s 2020 ADU resident survey, and local real estate ads. The forecast of five ADUs per year is based on the City’s track record of approving nine ADUs in 2021 alone.
Conclusion
This GP APR was presented to the City Council at its regularly scheduled meeting on March 24, 2025. The General Plan, ordinances, and other documents described in this letter are available on the City’s website or at City Hall.
Thank you for your consideration to this matter. The City is eager to remain in compliance with regulatory orders and in good standing with State agencies. If you have any questions regarding the contents of this letter, please feel free to contact me at 310-377-1521 or email [email protected].
Sincerely,
Lisa Edwards
Principal Planner
38 Agenda Item No.: 8.H
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: LISA EDWARDS, PRINCIPAL PLANNER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AND FILE THE ANNUAL PROGRESS REPORT FOR THE HOUSING ELEMENT.
DATE: March 24, 2025
BACKGROUND:
The annual progress reports (APRs) for the General Plan and Housing Element are due April 1, 2025. Government Code Sections 65400 and 65700 mandate that all cities and counties submit an annual report on the status of the General Plan and progress in its implementation to their legislative bodies, the Governor's Office of Land Use and Climate Innovation (LCI), and the Housing and Community Development (HCD). Government Code section 65400 also requires that each city, county, or city and county, including charter cities, prepare an APR on the status of the housing element of its general plan and progress in its implementation, using forms and definitions adopted by the California Department of Housing and Community Development (HCD).
APRs provide local legislative bodies and the public with information regarding the implementation of the General Plan for their city or county. They also inform the public of progress in meeting the community’s goals. APRs must be presented to the local legislative body for review and acceptance, usually as a consent or discussion item on a regular meeting agenda.
DISCUSSION:
The Housing Element APR is provided on a spreadsheet prepared by HCD. Based on Table A, activity in the City over the past year includes the submittal of 5 housing applications, 5 proposed units among all applications received (including 4 accessory dwelling units (ADUs)), and 1 new housing approved (ADU for 17 Buggy Whip Drive). Based on Table A2, Building Services activity in 2024 included 5 entitlements issued (2 single-family detached units and 3 ADUs) and 3 building permits issued (1 single-family detached unit and 2 ADUs).
Program Implementation Status reported in Table D has been updated to reflect the programs identified in the recently adopted Sixth Cycle Housing Element. As we are in the early stages of the Sixth Cycle, which ends in 2029, most programs are still ongoing or in process. 39 A report on the Local Early Action Planning (LEAP) is included in the Housing Element APR as required by HCD.
The Housing Element APR will be filed with LCI and HCD prior to the April 1st deadline.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file.
ATTACHMENTS:
RollingHills2024_HE_APR_Attachment.pdf
40 Jurisdiction Rolling Hills
Reporting Year 2024
Housing Element Planning Period 6th Cycle
Current Year
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
3 3
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 2 1 0
2 to 4 units per structure 0 0 0
5+ units per structure 0 0 0
Accessory Dwelling Unit 3 2 0
Mobile/Manufactured Home 0 0 0
Total 5 3 0
Infill Housing Developments and Infill Units Permitted # of Projects Units 0 0
0 0
1 1
0 0
Total Housing Applications Submitted:
Number of Proposed Units in All Applications Received:
Total Housing Units Approved:
Total Housing Units Disapproved:
Total Units
Housing Applications Summary
Use of SB 423 Streamlining Provisions - Applications
Note: Units serving extremely low-income households are included in the very low-income Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
(Jan. 1 - Dec. 31)
10/15/2021 - 10/15/2029
Very Low
Low
Moderate
41 0
0 Income Rental Ownership Total
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SB 423 (2023) 0 0
Ministerial and Discretionary Applications # of Units
Ministerial 1 1
Discretionary 0 0
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 0 Number of Units in Applications Submitted Requesting a Density Bonus 0 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 24 0
Number of SB 423 Streamlining Applications
Programs Implemented
Sites Rezoned to Accommodate the RHNA
Units Constructed - SB 423 Streamlining Permits
Number of SB 423 Streamlining Applications Approved
42 Jurisdiction Rolling Hills ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2024
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Date
Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining
2 3 4 6 7 8 9
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date
Application
Submitted
(see
instructions)
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total
PROPOSED
Units by
Project
Total
APPROVED
Units by
project
Total
DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.
Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Summary Row: Start Data Entry Below 0 0 0 0 0 1 0 1 0 0 7569026006 17 Buggy Whip
Dr ZC 24-056 ADU R 7/19/2024 1 1 NONE No
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Proposed Units - Affordability by Household Incomes Density Bo Applica
10 Housing Development Applications Submitted
Jurisdiction Rolling Hills ANNUAL ELEMENT PROGRESS REPORT Reporting
Year 2024 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 10/15/2021 - 10/15/2029
Table A2
Streamlining Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date
Approved
# of Units
issued
Entitlements
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or other
forms of readiness
(see instructions)
Date Issued
# of Units
issued
Certificates of
Occupancy or
other forms
of readiness
How many of
the units
were
Extremely
Low Income?
Please select
the state
streamlining
provision the
project was
APPROVED
pursuant to.
(may select
multiple)
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined
the units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable in
perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum
Allowable Residential
Gross Floor Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications
Given to the
Project (Excluding
Parking Waivers or
Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 0 2 3 5 0 0 0 0 0 0 3 3 0 0 0 0 0 0 0 0 0 0 7569026012 27 Buggy Whip ZC 21-22b ADU R 1 8/30/2023 1 1 8/30/2023 1 0 7569020004 8 Middleridge Ln S ZC 22-44 SFD O 1 4/19/2022 1 1 3/21/2024 1 0 7569020004 8 Middleridge Ln S ZC 21-10 ADU R 1 4/19/2022 1 1 3/21/2024 1 0 7569014003 9 Portuguese Bend Rd ZC 22-81 ADU R 1 6/20/2023 1 1 2/20/2024 1 0 7567011020 23 Crest Road East ZC 23-070 SFD O 1 6/25/2024 1 0 0 7567011020 23 Crest Road East ZC 23-070 ADU R 1 6/25/2024 1 0 0 7567017033 4 Spur Lane ZC 23-100 SFD O 1 4/26/2024 1 0 0 7569010016 31 Portuguese Bend Road ZC 23-110 ADU R 1 11/15/2024 1 0 0 7567009025 11 Flying Mane Road ZC 21-02 SFD O 1 6/21/2022 1 0 0 7567006036 23-1/2 Chuckw agon Road ZC 21-01 ADU R 1 1/18/2023 1 0 0 7567014031 4 Poppy Trail ZC 22-51 SFD O 1 11/13/2023 1 0 0 7569026006 17 Buggy Whip Dr ZC 24-056 ADU R 1 11/4/2024 1 0 0 0 0 0
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Note: "+" indicates an optional field
Housing with Financial
Assistance and/or Deed
Restrictions
Project Identifier Demolished/Destroyed Units
Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction Rolling Hills
Reporting Year 2024 (Jan. 1 - Dec. 31)
1 2 3 4
Name of Program Objective Timeframe in H.E Status of Program Implementation Program 1: Annual
Progress Report
City will prepare and file an annual
report on the progress made toward
implementing its Housing Element using
forms and definitions adopted by the
California Department of Housing and
Community Development (HCD).
File by April 1 of each year City has filed 2023 APR and is preparing 2024 APR. City will continue to file APR by April 1 of each year.
Program 2: Rancho Del
Mar (RDM) Opportunity
Site Monitoring
(1) 16 units of affordable housing on the
RDM site (excludes density bonus,
addressed in Program 3)
(2) Annual meeting between the City
Manager and School Superintendent
(1) Meeting with School
Superintendent by end of
2022 and once annually
thereafter
(2) Preparation of site “fact
sheet” for review by
School District and School
Board by June 2023
(3) Subdivision creating
“western” parcel by end of
2024, subject to School
Superintendent and Board
approval
Ongoing
ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.
Table D
Program Implementation Status pursuant to GC Section 65583 45 Program 3: No Net Loss
Monitoring and Other MultiFamily Housing
Opportunities
(1) No net loss of housing capacity to
meet RHNA at all times
(2) Provide an 80% density bonus on the
Rancho Del Mar site, enabling 29 units
of new affordable housing instead of the
16 allowed by the base zoning.
Continuous through 2029 Continuous through 2029
Program 4: Add
Definitions of Transitional
and Supportive Housing,
Residential Care Facilities,
and Employee Housing to
Municipal Code
Create local housing opportunities for at
least six households employed in
Rolling Hills (and currently living
outside the city) during the planning
period.
(1) Ordinance revisions
completed in August 2022
(2) Opportunities for at
least six individuals
working in Rolling Hills
and living elsewhere to
reside in the community
(in ADUs, guest houses,
affordable units on the
Rancho Del Mar site, etc.)
by 2029
Ordinance revisions completed in 2022; metric objectives contiuous through 2029
Program 5: Density Bonus
Ordinance
Application of density bonus to future
affordable rental housing on RDM site
(up to 13 additional units, assuming
100% affordable project on the site)
Ordinance adopted in 2022 Ordinance revisions completed in 2022; metric objectives contiuous through 2029
46 Program 6: Accessory
Dwelling Unit (ADU)
Producction, Monitoring,
and Incentives
Develop citywide ADU registry; annual
ADU survey and monitoring; develop
inventory of potential ADUs; incentives
for ADU construction; pre-approved
ADU plans; coordination with
Community Association (RHCA), septic
tank replacement grants or financial
assistance; non-profit construction of
ADUs; monitor best practices in ADUs;
update Municipal Code provisions for
ADUs; outreach to ADU permit
recipients
(1) Citywide ADU registry of 40 ADUs by
2029, including at least 18 ADUs rented
at levels meeting affordability criteria for
lower income households
(2) ADU Survey, administered once a
year
(3) Inventory of potential ADUs
(4) ADU Incentives
(5) Two to four pre-approved ADU
architectural plans
(6) Municipal Code Revisions (see 6.10
above) -- Completed
(7) 100% completion of ADUs receiving
permits
(8) Seven ADUs/guest houses
constructed by non-profits by 2029 (see
6.8 above and Program 9 below)
(1) Rosters and Surveys
prepared by 2022 and
updated annually
(2) ADU incentives by 2023
(3) Approved architectural
plans by 2024, or as
funding allows
(4) Amend Municipal Code
Chapter 17.28 (Accessory
Dwelling Units) for
consistency with State law
by August 2022 (this
action has been
completed)
(5) Establish protocol for 6-
month check-ins with ADU
permit recipients by
January 1, 2023
(6) Annual monitoring
report on ADU production
ADU Ordinance amended in 2024 to be consistent with State law including providing incentives or removing obstacles to develop ADUs. ADU survey prepared by South Bay Cities Council of Governments (SBCCOG) in late 2022.
Other implementation ongoing.
Program 7: ADU Outreach,
Education, Information
(1) Outreach mailer to 639 households
(at least once every 2 years)
(2) Creation of 40 new ADUs by 2029 (5
per year)
(1) First mailing by March
2023
(2) Website update by
June 2023
(3) Update of design
guidelines by 2024
All residents were notified of ADU survey in September 2022 and ADU Ordinance Amendment in December 2022 via City newsletter. Website continuously updated. Design guidelines handled by Rolling Hills Community Association (RHCA); City's Ordinance adheres to State requirements and is compatible with RHCA.
47 Program 8: Assist Senior
and Disabled Households
Website landing page with senior
housing resources; Facilitate age-inplace retrofits for 10 senior households; City Council study session on needs of
seniors and potential actions to assist
Rolling Hills seniors
June 2023 (for website);
Council Study Session
before 12/23
City uses newsletter and local organizations to disseminate information. Council and staff inform seniors individually and at meetings on assistance opportunities.
Program 9: Assist
Extremely Low-Income
Households
Provide seven housing units affordable
to Extremely Low Income
Prepare inventory of
Extremely Low Income
(ELI) units by 2024, update
annually; Facilitate
housing assistance to at
least 7 ELI homeowners by
2029
No ELI units received in 2023
Program 10: Support
Regional Efforts to End
Homelessness
Participation in point in time surveys;
participation in at least one regional
meeting annually on strategies to end
homelessness
Ongoing, 2021-2029 Continuous through 2029
Program 11: Permit
Streamlining
Compliance with all provisions of the
Permit Streamlining Act Ongoing, 2021-2029 Continuous through 2029 Program 12: Facilitate
Communication with
Affordable Housing
Service Providers,
Developers, and
Advocates
Hold at least one meeting a year with
one or more non-profit housing
sponsors to discuss housing
opportunities and needs in Rolling Hills;
See also Programs 8, 13, and 15
Convene one meeting
before December 2022.
Convene additional
meetings at least once a
year from 2023 to 2029
Continuous through 2029
Program 13: Home Sharing
Continue to provide informational
brochures advertising shared housing
programs at City Hall and on the City’s
website; at least eight non-resident
households participating in a non-profit
managed home sharing program
enabling them to reside in Rolling Hills
by 2029
Provide article and meet
with home sharing service
in 2023
Ongoing
48 Program 14: Sewer
Feasibility Studies and
Phase One Construction
(1) Complete 1,585-foot sanitary sewer
extension to City Hall/ Tennis Courts
(Phase I); (2) Complete feasibility / cost
study of sanitary sewer extension; (3)
Obtain grants for Phase I project
construction; (4) Updated “Will Serve”
letter from the Los Angeles County
Sanitation District, indicating ability to
accept effluent from 235 existing homes
upon completion of future phase sewer
system
Complete Phase I by 2024;
determine viability of
future phases and
available grants by 2023
City Council has had numerous meetings on improvements to the City Hall campus and sewer feasibility. In January 2023, Council directed staff to phase the sewer main project to include a new 8" sewer line in Phase I and for staff to seek grant funding opportunities for construction. Projects to upgrade the tennis courts, City Hall, and parking lot area are proceeding. The City updates residents in its newsletter and at public meetings. The City received a $1,000,000 Community Funding grant via Congressman Ted Lieu and is currently working with USDA regarding said grant. Phase 1 construction and costs are yet to be determined.
Program 15 Pursue Grants
for Minor Home Repair
Program
Minor home repair/ age-in-place/ septic
tank replacement assistance to at least
ten lower-income or senior Rolling Hills
households
By 2023, and every two
years thereafter Ongoing
Program 16: Code
Enforcement
Respond to 100 percent of resident
Code Enforcement inquiries Ongoing, 2021-2029 The City has a contract for code enforcement services and follows up on code enforcement inquiries and reports from residents.
Program 17: Reduce Home
Energy Costs
(1) Provide links on City website related
to energy conservation, weatherization,
and financial assistance (2) Adopt
updated Building Code standards for
energy efficiency
Website Update, with
links: Complete by
January 2023
Website updates continuous; Building Code and Fire Code updates completed in 2023
Program 18: Facilitate New
Construction and Home
Improvements
5 new single family homes (above
moderate income)
Objective covers the
period from 2021 through
2029
Ongoing
Program 19: Remediate
Geologic Hazards
Geologic studies for new development
and major grading permits On-going, 2021 to 2029 Ongoing Program 20: Fair Housing
Services Program
Administration
At least five households assisted Complete memorandum by June 2023 Ongoing
49 Program 21: Fair Housing
Outreach and Affirmative
Marketing
(1) At least 50% of future occupants of
affordable housing created on the
RDMO site are from outside Rolling
Hills.
(2) At least 50% of future ADU
occupants are from outside Rolling Hills
(to be measured through the ADU
survey described in Program 6.2)
Ongoing, 2021-2029.
Website update by
December 2022
Ongoing
Program 22: Fair Housing
Training for Staff
(1) At least one Rolling Hills staff
member participates in on-line Fair
Housing training each year through 2029
(2) At least one presentation on fair
housing is delivered to the City Council
in a noticed public hearing, attended by
at least 10 residents
2023 Ongoing
Program 23: Written
Procedures for SB 35
Projects
Posted information on SB 35, including
application form
Complete by December 31,
2022 Information provided on City's website linking to SCAG's resources.
Program 24: Updating of
Linked Files on Planning
and Community Services
Department Landing Page
Reorganized and updated Planning and
Community Services Department
website
Complete by December 31,
2023 Ongoing
50 Jurisdiction Rolling Hills
Reporting Year 2024 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.
Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 2
3 5
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
3 3
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
0 0
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable. $ -
Task Status
Agenda Item No.: 10.A
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: STEPHANIE GRANT, ASSISTANT PLANNER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AND FILE ZONING CASE NO. 24-078: VARIANCE FOR A
DETACHED GARAGE WITHIN THE FRONT YARD AREA,
CONDITIONAL USE PERMIT REQUEST TO EXCEED 200 SQUARE
FEET FOR ACCESSORY STRUCTURES, AND SITE PLAN REVIEW
FOR AN EXPANSION TO THE EXISTING DETACHED GARAGE AND
FINDING THE PROJECT CATEGORICALLY EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT LOCATED 1 PINTO
ROAD (36-FT) (KRAMER)
DATE: March 24, 2025
BACKGROUND:
On February 18, 2025, the Planning Commission held a morning field trip at the subject property, with all five commissioners present. The commissioners reviewed the project during the field trip and then proceeded to the public hearing meeting later that evening at City Hall.
During the evening public hearing, staff presented the project. The applicants did not attend the evening meeting; however, one resident was present and in favor of the project. After review and discussion, the Commission voted unanimously (5-0) to approve the project and adopted Resolution number 2025-02 (Attachment 4).
Zoning, Location, and Lot Description
The property is zoned RAS-2 and is located at the end of Portuguese Bend Road South within the Flying Triangle, near the intersection of Portuguese Bend Road and Pinto Road. The lot size is 1.79 acres net and 77,980.5 square feet net, as calculated for development purposes.
It has frontage along the longer side of Pinto Road and abuts two streets. The site includes a 30-foot-wide roadway easement along Portuguese Bend Road South and a 25-foot-wide roadway easement along Pinto Road.
The topography of the land is such that the building pad is set below the grade of the road and is a valley or depressed lot with a mixture of shallow and steep slopes (Attachment 3). 52 The lot is developed with an existing 3,233 square foot main residence, 400 square foot detached garage, 549.5 square foot swimming pool, 74 square foot pool equipment, 192.5 square foot shed, 2,047.5 square foot recreational sports court, and 62.75 square foot BBQ.
The main residence was built in 1953.
Previous Projects
On December 16, 2003, the Planning Commission adopted Resolution No. 2003-25, approving a Site Plan Review and a Conditional Use Permit to construct a detached garage and a Variance to permit encroachment with the garage into the front yard setback at an existing single-family residence.
DISCUSSION:
Applicant Request
On September 12, 2025, an application was duly filed by Joey Kramer through their agent with respect to real property located at 1 Pinto Road, Rolling Hills (Lot 36-FT). The request includes a Site Plan Review for a 570 square-foot expansion of the existing detached garage, yielding a 970 square feet structure; Conditional Use Permit to exceed the 200 square feet allowable area for an accessory structure; and a Variance request for a detached accessory structure within the front yard area. The architectural plans have been provided in Attachment
5. Site Plan Review
Site Plan Review is required for construction of any new structure pursuant to Rolling Hills Municipal (RHMC) Section 17.46.02. The applicant is proposing a 570 square-foot expansion of the existing detached garage resulting in a 970 square-foot five-car garage. The proposed new wall is approximately 3 feet tall and 8.5 linear feet long. An existing planter has been removed between two existing walls, and the new wall connects the two existing walls. The
37.50 square feet of new hardscape is the area of the existing planter to be installed to connect the existing concrete walkways.
Conditional Use Permit
RHMC Section 17.16.030(Q) permits detached garages and similar accessory structures not to exceed two hundred square feet, subject to the requirements of RHMC Section
17.16.200(L). The applicant is requesting to expand the existing detached garage by 570 square feet in order to create additional enclosed parking spaces.
Variances
RHMC Section 17.16.210(A)(4)(a) permits approval of a detached garage under certain 53 conditions, provided a Variance to deviate from this condition is approved by the Planning Commission. The applicant is requesting to expand the existing detached garage. Such garage will be located on an existing building pad and located in the front yard area.
Structures in the front yard
The current house is oriented to open onto the front yard, where a pool and detached garage already exist. There is no other viable and safe location for an additional detached garage on the primary pad due to the existing topography of the subject site. The proposed garage expansion location currently is part of a paved driveway that is already flat and disturbed and is the best location because it currently is being used as uncovered parking.
Lot Coverage and Building Pad Coverage
The Project complies with the Development Standards in the RHMC Zoning Code. The existing structural coverage is 6,559 square feet or 8.41%, and the project proposes a net of 570 square feet or 0.73%, for a total of 7,129 square feet or 9.14%. This is still under the maximum allowed 20% structural coverage. The existing flatwork coverage is 10,492 square feet or 13.45% and the project proposes 37.50 square feet or 0.05% of new flatwork behind the garage. The total flatwork is 10,529.50 square feet or 13.50%, and this is still under the maximum allowable 15% flatwork coverage. The total overall structural and flatwork coverage will result in 17,0658.50 square feet or 22.64%, which is still well under the maximum allowed 35% structural and flatwork coverage. See Attachment 2 for more details.
Environmental Review
The Project is exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303, Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools, and fences. Here, the proposed Project is for an expansion to an existing detached garage.
Public Noticing and Correspondence
Notification of the Development and Planning Commission meeting was published in the Daily Breeze on February 6, 2025, and letters were mailed to residents within a 1,000 ft radius of the development on February 6, 2025 (see Attachment 1).
To date, the staff has not received any concerns or comments regarding the project.
FISCAL IMPACT:
None
RECOMMENDATION:
Receive and file.
54 ATTACHMENTS:
Attachment 1: PL_ADR_250206_1PintoRoad_ZC24-078_RadiusMap_02.18.25PCMeeting.pdf Attachment 2: PL_ADR_250206_1PintoRd_ZC24-078_DevelopmentTable.pdf Attachment 3: PL_ADR_250211_1PintoRoad_ZC24-078_GIS_MAP_02.18.25PCMeeting.pdf Attachment 4: 2025-02_PC_Resolution_1 Pinto Rd_Kramer_D_v4.pdf Attachment 5: PL_ADR_250213_1PintoRd_ZC24-078_Plans_4thSubmittal.pdf 55 City of Rolling Hills ROLLING HILLS, CA 90274
TITLE VICINITY MAP CASE NO. Zoning Case No. 24-078
Conditional Use Permit, Variance, & Site Plan Review
OWNER Kramer
ADDRESS 1 Pinto Road, Rolling Hills 90274 SITE
56 Development Table
Zoning Case No. 24-078
1 Pinto Road
VARIANCE APPLICATION EXISTING PROPOSED TOTAL
RA-S-2 Zone
Site Plan Review
Conditional Use Permit
Variance
Net Lot Area 77,980.50 SF 0 SF 77,980.50 SF
Residence 3,233.00 SF 0 SF 3,233.00 SF
Garage 400.00 SF 570.00 SF 970.00 SF
Swimming Pools/Spa 549.25 SF 0 SF 549.25 SF
Pool Equipment 74.00 SF 0 SF 74.00 SF
Guest House 0 SF 0 SF 0 SF
Cabana 0 SF 0 SF 0 SF
Stable 0 SF 0 SF 0 SF
Recreation Court 2,074.50 SF 0 SF 2,074.50 SF
Attached Covered Porches 0 SF 0 SF 0 SF
Entryway/Porte Cochere, Breezeways 0 SF 0 SF 0 SF
Attached Trellises 0 SF 0 SF 0 SF
Detached Structures: Sheds, Trellises,
Gazebo, BBQ, Outdoor Kitchen,
Roofed Play Equipment.- over 15 ft
high and over 120 SF in area
192.50 SF
62.75 SF
0 SF
0 SF
192.50 SF
62.75 SF
Primary Driveway 2,848.75 SF 0 SF 2,848.75 SF
Paved Walkways, Patio Areas,
Courtyards
3,698.50 SF 37.50 SF 3,736.00 SF
Pool Decking 3,269.75 SF 0 SF 3,269.75 SF
Other Paved Driveways, Road
Easements, Parking Pads
675.00 SF 0 SF 675.00 SF
Grading (balanced onsite) 0 CY 0 CY CUT
0 CY FILL
0 CY TOTAL
Structural Lot Coverage
(20% maximum with deductions)
6,559.00 SF (8.41%) 570.00 SF (0.73%) 7,129.00 SF (9.14%) Flatwork Lot Coverage
(15% maximum)
10,492.00 SF (13.45%) 37.50 SF (0.05%) 10,529.50 SF (13.50%) Total Lot Coverage (Structures and
Flatwork) (35% maximum with
deductions)
17,051.00 SF (21.87%) 607.50 SF (0.78%) 17,658.50 SF (22.64%) Total Disturbed Area
(40% maximum)
25,330.00 SF (32.48%) 0 SF (0%) 25,330.00 SF (32.48%)
Building Pad 1 (23,394.15 SF)
(30% Maximum Guideline)
6,559.00 SF STRUCTURE AREA
(28.04%)
570.00 SF STRUCTURE
AREA (2.44%)
7,129.00 SF STRUCTURE
AREA (30%)
Building Pad 2 (0 SF)
(30% Maximum Guideline)
0 SF STRUCTURE AREA
(0%)
0 SF STRUCTURE AREA
(0%)
0 SF STRUCTURE AREA
(0%)
57
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/012345124627897:784;7<2;4;1=>6;56;?8>34:@:;78:7;34551:921;74:<12?>8 87?787:=7>:ABCD4;4A4B782;04;455748>:;012345 B>834B:>;E74==684;7F =6887:;F>8>;078G12787A14EA7C H I)JK) L1;B>?M>AA1:9N1AA2 1 Pinto Road (Parcel Highlighted Yellow) • 1.79 Net Acres (77,980 SF Net) • RAS-2 Zone • Zoning Case No. 24-078 58 1
RESOLUTION NO. 2025-02
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL OF ZONING CASE NO. 24-078 FOR
A VARIANCE FOR A DETACHED GARAGE WITHIN THE FRONT YARD AREA, CONDITIONAL USE PERMIT REQUEST TO EXCEED 200 SQUARE FEET FOR
ACCESSORY STRUCTURES, AND SITE PLAN REVIEW FOR AN EXPANSION
TO THE EXISTING DETACHED GARAGE AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT LOCATED 1 PINTO ROAD (36-FT) (KRAMER)
THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:
Section 1. On September 12, 2025, an application was duly filed by Joey Kramer by their agent with respect to real property located at 1 Pinto Road, Rolling Hills (Lot 36-FT) requesting a Site Plan Review for a 570 square-foot expansion of the existing detached garage, yielding a 970 square feet structure; Conditional Use Permit to exceed the 200 square feet allowable area for an accessory structure; and a Variance request for a detached accessory structure within the front yard area.
Section 2. The property is zoned RAS-2 and is located in the Flying Triangle. The lot is 1.79 acres gross and 77,980 square feet net, as calculated for development purposes. The frontage of the property is located along the longer street side of Pinto Road and abuts two streets. The property is located nearest the intersection of Portuguese Bend Road and Pinto Road and includes a 40-foot-wide roadway easement along Portuguese Bend Road and 25- foot-wide roadway easement along Pinto Road.
Section 3. Pursuant to Los Angeles County Building Code, properties in the Flying Triangle in the City of Rolling Hills are considered to contain "Geotechnical Hazards", and therefore, very limited development is permitted. Section 110.2 of the Los Angeles County Building Code, which the City adopts by reference, prohibits, subject to certain exceptions, the issuance of building permits for properties located in geotechnical hazardous areas. One such exception, contained in Section 110.2.3.5, permits issuance of a building permit when the work involves one-story, light frame accessory structure not intended or used for human occupancy and not exceeding 400 square feet in area or 12 feet in height.
Section 4. On December 16, 2003, the Planning Commission adopted Resolution No. 2003-25 approving a Site Plan Review and a Conditional Use Permit to construct a detached garage, and a Variance to permit encroachment with the garage into the front yard setback at an existing single-family residence.
Section 5. The Planning Commission conducted duly noticed public hearings to consider the application at its field trip meeting and regular meeting on February 6, 2025.
Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in the Daily Breeze on February 6, 2025. The applicants and their agent were notified of the public hearings in writing by first class mail and the agent was in attendance at the 59 2
hearings. Evidence was heard and presented from all persons interested in affecting said proposal.
Section 6. The Planning Commission finds that the project qualifies as a Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project is for an expansion to an existing detached garage and is therefore categorically exempt from environmental review under the California Environmental Quality Act.
Section 7. Site Plan Review Findings. Site Plan Review is required for construction of any new structure pursuant to RHMC Section 17.46.020. With respect to the Site Plan Review for the proposed development, the Planning Commission hereby makes the following findings:
A. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance.
The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures. The project conforms to Zoning Code setback requirements with the Variance approved by this Resolution. The lot is 1.79 acres net and 77,980.50 square feet net, as calculated for development purposes. The size of the existing and proposed structures will be 7,129 square feet, which constitutes 9.14% of the net lot area, and the flatwork and driveways will be 10,529 square feet which equals 13.5% of the net lot, and the total structural and flatwork is 17,658.5 square feet or 22.64% which is within the 35% maximum overall lot coverage permitted. The proposed project is screened from the road so as to reduce the visual impact of the development.
B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot.
The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The topography and the configuration of the lot, has been considered, and it was determined that the proposed development will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the proposed construction will be constructed on an existing building pad, will be the least intrusive to surrounding properties, will be screened and landscaped with mature trees and shrubs, is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.
C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences.
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The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The proposed garage will follow the pattern and style of the original residence.
D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls).
The development plan incorporates existing trees and native vegetation to the maximum extent feasible. Specifically, the development plan will supplement the existing vegetation with landscaping that is compatible with and enhances the rural character of the community.
E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area.
The development plan substantially preserves the natural and undeveloped state of the lot by minimizing building coverage because the new structure will not cause the lot to look overdeveloped. Significant portions of the lot will be left undeveloped. The proposed detached garage will not be visible from Pinto Road.
F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course.
The property will still maintain the existing terrain and existing drainage will remain as there will be no proposed grading. Drainage will continue to flow in the existing drainage course.
G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas.
Landscaping will meet the requirements of the water efficient landscape ordinance and incorporate low impact development practices. Surrounding native vegetation and mature trees will not be affected and new landscaping will be considerate of the environment and will enhance the rural character of the community.
H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles.
The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will not change the existing circulation pattern and will utilize an existing driveway.
I. The project conforms to the requirements of the California Environmental Quality Act (CEQA).
The project is exempt from the requirements of the California Environmental Quality Act. 61 4
Section 8. Conditional Use Permits Findings. Section 17.16.030(Q) permits detached garages and similar accessory structures not to exceed two hundred square feet, subject to the requirements of Section 17.16.200(L). The applicant is requesting to expand the existing detached garage by 570 square feet. With respect to this request for a Conditional Use Permit, the Planning Commission finds as follows:
A. That the proposed conditional use is consistent with the General Plan.
The granting of a Conditional Use Permit for the construction of a detached garage would be consistent with the purposes and objectives of the Zoning Ordinance and General Plan and because the use is consistent with similar uses in the community. The area proposed for the detached garage is in an area on the property where impervious surface already exists and will not change the existing configuration of structures on the lot.
B. The nature, condition and development of adjacent uses, buildings and structures have been considered, and that the use will not adversely affect or be materially detrimental to these adjacent uses, building or structures.
The nature, condition, and development of adjacent uses, buildings, and structures have been considered, and the construction of a detached garage will not adversely affect or be materially detrimental to these adjacent uses, buildings, or structures because the proposed garage will not impact the view or privacy of surrounding neighbors.
C. That the site for the proposed conditional use is of adequate size and shape to accommodate the use and buildings proposed.
The project is harmonious in scale and mass with the site, the natural terrain, and surrounding residences because the detached garage will comply with the low profile residential development pattern of the community.
D. That the proposed conditional use complies with all applicable development standards of the zone district.
The proposed conditional use complies with all applicable development standards of the zone district because the 400 square foot size of the detached garage is permitted under the Municipal Code, with the Variance as approved in this Resolution.
E. That the proposed use is consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.
The proposed conditional use is' consistent with the portions of the Los Angeles County Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities because the project site is not listed on the current State of California Hazardous Waste and Substances Sites List.
F. That the proposed conditional use observes the spirit and intent of this title. 62 5
The proposed conditional use observes the spirit and intent of Title 17 of the Zoning Code because it will not be visible from the road or neighboring properties. An area for a future stable and corral has been set aside on the site.
Section 9. Variance Findings. Section 17.16.210(A)(4)(a) of the Rolling Hills Municipal Code permits approval of a detached garage under certain conditions, provided a Variance to deviate from this condition is approved by the Planning Commission. The applicant is requesting to expand the existing detached garage. Such garage will be located on an existing building pad and located in the front yard area. With respect to this request for a Variance, the Planning Commission finds as follows:
A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone.
The existing garage already encroaches into the front yard, the area for the addition is only an expansion of the existing garage to provide more covered parking spaces. There are exceptional and extraordinary circumstances and conditions applicable to the property that do not apply generally to the other property or class of use in the same zone. The property is located in the Flying Triangle area of the City, which has been designated as "Geotechnical Hazardous Area", and very limited development is permitted in this area. Section 110.2.3.5, of the Building Code permits issuance of a building permit in geotechnical hazardous area when the work involves one-story, light frame accessory structure not intended or used for human occupancy and not exceeding 400 square feet in area or 12 feet in height. The topography of the lot together with the fact that the existing residence is located very close to the setbacks on the lot creates a difficulty in constructing the garage elsewhere on the property.
B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question.
The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because the existing terrain and development on the lot creates a difficulty in placing the garage elsewhere on the property. The proposed detached garage will eliminate any need to grade, as the existing access to the proposed garage will be utilized. The existing detached garage already encroaches in the front yard. The garage expansion will provide additional parking spaces, and the expansion will also encroach in the front yard.
C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity.
The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The proposed garage will be constructed on an existing building pad, will be the least intrusive to surrounding properties, will be screened and landscaped with mature trees and shrubs, is of sufficient distance from nearby residences so that it will not impact the view or 63 6
privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.
D. That in granting the variance, the spirit and intent of this title will be observed.
The granting of the variances will allow for development that is harmonious in scale and mass with the site, the natural terrain, and surrounding residences and will not give the property an over-built look. The garage expansion will improve the appearance of the property by expanding the existing detached garage into a larger accessory structure to accommodate more parking spaces.
E. That the variance does not grant special privilege to the applicant.
The variance does not grant special privileges for the Applicant, as the proposed detached garage expansion will provide more covered parking opportunities, and will results in a common amenity enjoyed by many other properties throughout the City. Strict application of the Zoning Code would deny the Applicant the same rights as other nearby homes as the Applicant would have less covered parking than the neighboring properties.
The project, together with the variance, will be compatible with the objectives, policies, general land uses, and programs specified in the General Plan.
F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.
Granting variances for the project will be consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List.
G. That the variance request is consistent with the General Plan of the City of Rolling Hills.
The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures.
Section 10. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 24-078 subject to the following conditions:
A. The Site Plan, Conditional Use Permit, and Variance approvals shall expire within two years from the effective date of approval as defined in RHMC Sections 17.46.080,
17.42.070, and 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of these sections.
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B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter
17.58 of the Rolling Hills Municipal Code (RHMC).
C. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved.
D. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on February 18, 2025 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan.
All conditions of the Site Plan Review, Conditional Use Permit, and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.
The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times.
Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required.
E. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff 65 8
for verification that the final plans are in compliance with the plans approved by the Planning Commission.
F. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance.
Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.
G. The person obtaining a building and/ or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.
H. The project must be reviewed and approved by RHCA.
I. The total structural coverage on the building pad shall not exceed 7,129 square feet or 30%, respectively.
J. Total lot coverage of structures and paved areas shall not exceed17,658.5 square feet, or 22.64% in conformance with the zoning ordinance.
K. The disturbance of the net lot shall not exceed 25,330 square feet of surface area or 32.48% of the net lot area.
L. Prior to any further grading activity, the applicants shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted.
M. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A final inspection shall not be granted unless the slopes are vegetated.
N. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties.
O. If applicable, the applicant shall be required to conform to the City of Rolling Hills Water Efficient Landscape Ordinance, Chapter 13.18 of the Municipal Code.
P. The applicants shall submit a detailed drainage plan to the City’s drainage engineer. This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports 66 9
as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes and an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time.
Q. The applicants shall secure all permits from the Department of Building and Safety prior to commencing any work. Consult with the California Department of Fish and Wildlife for additional requirements.
R. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling.
S. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements.
No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA.
T. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work.
U. In addition, any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff.
V. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.
W. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic.
X. During construction, all parking shall take place on the project site, and, if necessary, any overflow parking may take place within the unimproved roadway easement along Portuguese Bend Road, and shall not obstruct neighboring driveways or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. A minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and clear at all times.
Y. No drainage device may be located in such a manner as to contribute to erosion or in any way affect a slope, an easement, trail or adjacent properties. The energy dissipaters 67 10
shall be designed in such a manner as to not cross over any equestrian trails or easements. The drainage system(s) shall not discharge water onto a trail, shall incorporate earth tone colors, including in the design of the dissipater and shall be screened from any trail and neighbors’ views to the maximum extent practicable, without impairing the function of the drainage system.
Z. The property owners shall be required to conform to the Regional Water Quality Control Board and County Public Works Department requirements for the installation of best management practices (BMPs) related to solid waste and storm water management, including erosion control measures, and post construction maintenance of stormwater drainage facilities.
AA. During construction, conformance with the air quality management district requirements shall be complied with, so that people or property are not exposed to undue vehicle trips, noise, dust, and objectionable odors.
BB. The property owner and/or his/her contractor/applicant shall be responsible for compliance with the no-smoking provisions in the Municipal Code.
CC. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. Weather conditions can be found at:
http://www.wrh.noaa.gov/lox/main.php?suite=safety&page=hazard_definitions#FIRE. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions.
DD. The property on which the project is located shall maintain an area of minimum of 1,000 square feet to provide an area meeting all standards for a corral with access thereto, if applicable.
EE. Until the applicants execute and record an Affidavit of Acceptance of all conditions of this Variance approval, as required by the Municipal Code, the approval shall not be effective.
FF. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan.
GG. Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in mature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commission after a public hearing. The applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required. Minor adjustments to the project regarding grading or soil retention may be approved by staff.
HH. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party 68 11
against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition.
II. All conditions of the Site Plan Review, Conditional Use Permit, and Variance approvals, that apply, shall be complied with prior to the issuance of grading or building permit.
PASSED, APPROVED AND ADOPTED THIS 18st DAY OF FEBRUARY 2025.
BRAD CHELF, CHAIRPERSON
ATTEST:
____________________________________
CHRISTIAN HORVATH, CITY CLERK
Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Civil Procedure Section 1094.6. 69 12
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 2025-02 entitled:
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL OF ZONING CASE NO. 24-078 FOR
A VARIANCE FOR A DETACHED GARAGE WITHIN THE FRONT YARD AREA, CONDITIONAL USE PERMIT REQUEST TO EXCEED 200 SQUARE FEET FOR
ACCESSORY STRUCTURES, AND SITE PLAN REVIEW FOR AN EXPANSION
TO THE EXISTING DETACHED GARAGE AND FINDING THE PROJECT
CATEGORICALLY EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT LOCATED 1 PINTO ROAD (36-FT) (KRAMER)
was approved and adopted at a regular meeting of the Planning Commission on February 18, 2025, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
__________________________________
CHRISTIAN HORVATH, CITY CLERK
70 MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
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.
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NCM
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N.I.C.
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MTL.
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MIN.
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J-BOX INT. INSUL. INCL. IMPG IMC IGIDI.F. I.D. I.C. HYD. HWHVAC HTR HOR. HGT. HDW HDBD. H/C H.M. H.C. H.B. GYP. BD. GYP. GRC GMGMGLB GL GFI GFCI GAR. GALV. GA. G.I. FURN. FTG. FPFLUOR. FLG. FLFIN. FHC FDN. FDC FACP FAB. F/GF.S. F.O. F.N. F.E. F.D. F.C.O. F.C. F.A. EXT. EXIST. or E EXH. EXC EWC EVAP. EST. EQUIP. EQ. ENT EMT EMC ELEV. ELECT. ELEA. E.W. E.N. E.J. E.F. E.A. DR DN.
DL
DIM.
DIAG.
DIA.orØ
DEMO
DBL.
D/W
D.S.
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dC
U
CONTR.
CONT.
CONST.
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COMB.
COL.
CNTRD.
CMU
CLR.
CLO.
CLKG.
CLG.
CLorC
CKT.BKR.
CHor
CFM
CER
CEM.
CCTV
CAM.
CAB
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C.O.
C.J.
C.I.P.
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BRZ
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BR
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BLK.
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BD.
B/C
B.U.
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ALT.
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ACT
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ABV.
ABS
ABC
A/C
A.F.G.
A.F.F.
A.B.
A
GENERAL NOTES
1.ALL WORK SHALL COMPLY WITH APPLICABLE REQUIREMENTS OF CURRENT CBC, CPC, CPC, AND CEC AND TITLE 24 OF THE STATE BUILDING CODE, AND ALL LOCAL AND STATE AMENDMENTS.
2. THE CONTRACTOR SHALL TAKE ALL NECESSARY PRECAUTIONARY
MEASURES TO PROTECT THE PUBLIC AND ADJACENT PROPERTIES
FROM DAMAGE THROUGHOUT CONSTRUCTION.
3. ANY EXISTING UTILITIES TO BE ABANDONED SHALL BE PROPERLY
DISCONNECTED, PLUGGED OR CAPPED, AS REQUIRED BY CODE OR SOUND CONSTRUCTION PRACTICE.
4. THESE DRAWINGS ARE DIAGRAMMATIC AND SHALL NOT BE SCALED.
ADDITIONAL DATA SHALL BE FROM THE ARCHITECT THROUGH
WRITTEN CLARIFICATION ONLY. VERIFY ALL EXISTING CONDITIONS,
ELEVATIONS, AND DIMENSIONS BEFORE PROCEEDING WITH ANY
PORTION OF ANY WORK.
5. NO CHANGES, MODIFICATIONS OR DEVIATIONS SHALL BE MADE
FROM THE DRAWINGS OR SPECIFICATIONS WITHOUT FIRST SECURING WRITTEN PERMISSION FROM THE ARCHITECT.
6. WHERE LACK OF INFORMATION, OR ANY DISCREPANCY SHOULD
APPEAR IN THE DRAWINGS OR SPECIFICATIONS, REQUEST WRITTEN
INTERPRETATION FROM THE ARCHITECT BEFORE PROCEEDING WITH THAT PORTION OF THE WORK.
7. ALL WORK AS OUTLINED IN THESE DOCUMENTS, SHALL STRICTLY
CONFORM TO ALL APPLICABLE CODES AND ORDINANCES, THE
EVENT OF A CONFLICT, THE MORE STRINGENT REQUIREMENT SHALL GOVERN AND BE MET.
8. THE CONTRACTOR SHALL PAY FOR ALL FEES, PERMITS, LICENCES, ETC., NECESSARY FOR PROPER COMPLETION OF THE WORK.
9. THE CONTRACTOR SHALL GUARANTEE ALL WORKMANSHIP AND
MATERIALS FOR A PERIOD OF ONE (1) YEAR FROM THE DATE OF
SUBSTANTIAL COMPLETION OR AS OTHERWISE REQUIRED IN THE
SPECIFICATIONS.
10.PROVIDE ADEQUATE CONCEALED BLOCKING AND ANCHORING
FOR ALL CEILING AND WALL MOUNTED EQUIPMENT, HARDWARE
AND ACCESSORIES.
11.WHEN A SYSTEM OR ASSEMBLY IS CALLED OUT FOR, ALL NECESSARY
PARTS AND MATERIALS REQUIRED FOR A COMPLETE
INSTALLATION/SYSTEM SHALL BE AND INSTALLED ACCORDING TO THE MANUFACTURERS INSTRUCTIONS.
12.UNLESS OTHERWISE NOTED, ELECTRICAL CONDUITS, PLUMBING LINES, ETC., SHALL BE RUN CONCEALED AND FRAMING SHALL BE
ADEQUATE SIZE TO ACCOMPLISH RESULT WITHOUT CAUSING ANY
CHANGES IN THE WALL PLANE.
13.COORDINATE WITH ALL TRADES THE LOCATIONS OF SLEEVES OR OTHER PRESET ACCESSORIES INVOLVING OTHER TRADES.
14.IT IS THE INTENT OF THESE CONTRACT DOCUMENTS TO DEFINE A COMPLETE FINISHED FACILITY. ANY MATERIAL, SYSTEM, EQUIPMENTS
OR ASSEMBLY, WHICH NORMALLY WOULD BE REQUIRED, SHALL BE PROVIDED AS IF SPECIFICALLY NOTED.
15.DISRUPTED EXISTING CONDITIONS i.e. LANDSCAPING, LIGHTING,
IRRIGATION, PEDESTRIAN AND VEHICLE ACCESS SHOULD BE
MINIMALLY REPLACED AT THE END OF CONSTRUCTION TO THE SAME CONDITIONS PRIOR TO CONSTRUCTION DISRUPTION.
16.DISRUPTED ELECTRICAL AND WATER LINES RE-ROUTED DURING PROJECT CONSTRUCTION ARE TO REMAIN IN CONTINUOUS SERVICE.
17.WHEN WORK IS NOT CALLED OUT AS REQUIRED TO COMPLETE THE
PROJECT, IT SHALL BE PROVIDED BY THE CONTRACTOR AT NO
ADDITIONAL EXPENSE TO THE OWNER AND BE OF THE BEST MATERIALS AND WORKMANSHIP.
18.DIMENSIONS ARE SHOWN FROM FACE STUD TO FACE OF STUD AND EDGE OF ROUGH OPENING UNLESS NOTED OTHERWISE.
19.ANY EXTERIOR SIGNS REQUIRED SHALL BE SUBMITTED BY THE CONTRACTOR TO THE CITY FOR REVIEW AND PERMIT.
20.FIRE SPRINKLER SYSTEM SHALL BE INSTALLED AS REQUIRED, PER N.F.P.A., AND LOCAL REGULATIONS. THE CONTRACTOR SHALL
SUBMIT SHOP DRAWINGS TO THE CITY FOR PERMIT.
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln /Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln A.P.N.:
ZONING:
SITEAREA:
BLDGUSE:
OCC.GROUP:
CONST.TYPE:
BLDG.CODE:
FIRESPRINKLERS:
LEGALDESC'N:
7567-013-011
RAS-2
2.39ACRES
RESIDENTIAL
R-3/U
V-B
2023COUNTYOFLOSANGELESRESIDENTIALCODE
2023LACOUNTYFIRECODE
NOTSPRINKLERED
RECORDOFSURVEYASPERBK57P4TO8OFRECORDOFSURVEYS
LOT36
ABBREVIATIONS
GENERALNOTES
VICINITYMAP
SHEET INDEX
PROJECTTEAM
SCOPEOFWORK
PROJECTDATA
PROJECTINFORMATION
K R A MER R ES I DEN C
SITEANALYSIS
E
THISPROJECTSHALLCOMPLYWITHTITLE24AND2023COUNTYOFLOSANGELES RESIDENTIALCODE,2023COUNTYOFLOSANGELESELECTRICALCODE,2023COUNTY OFLOSANGELESPLUMBINGCODE,2023COUNTYOFLOSANGELESMECHANICAL CODE,2023COUNTYOFLOSANGELESGREENBUILDINGSTANDARDSCODE,2022 CALIFORNIAENERGYCODE,2023COUNTYOFLOSANGELESFIRECODEANDCITY ORDINANCESOFROLLINGHILLS.THISBUILDING ISLOCATEDWITH INAVERYHIGHFIRE
HAZARDSEVERITYZONEANDMUSTCOMPLYWITHTHEREQUIREMENTSOFLACOUNTY BUILDINGCODECHAPTER7A.
RevIDChIDChangeNameDate
LICENSE
D
A
RCHITECT
S TAT E
O F
C
A
L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A
1.01 PlottedOn:
2/13/25
MSA02/13/25
Revisions
TITLESHEET/GENERALINFO
1PINTOROAD
ROLLINGHILLS,CA90274
RECORDOFSURVEYASPERBK57P4TO8OF
RECORDOFSURVEYSLOT36
KRAMERRESIDENCE
2024-298
ARCHITECT:
MATTSCHNEIDER,ARCHITECT
2110ARTESIABLVDSTE#B430
REDONDOBEACH,CA90278
PHONE:(310)245-2044
CONTACT:MATTSCHNEIDER
EMAIL:[email protected]
SURVEYOR:
COLLINS&ASSOCIATESLANDSURVEYING
27CERRITOSAVE
LONGBEACH,CA90802
(424)537-7755
PROJECT#:24139
CLIENT:
JOEYKRAMER
1PINTOROAD
ROLLINGHILLS,CA90274
A1GENERAL ITEMS
A2SITE ITEMS&PLAN
A3BUILDINGPLANS
A4EXTERIORELEVATIONS
A5BUILDINGSECTIONS
A7SCHEDULES
A8ARCHITECTURALDETAILS
EELECTRICAL
SSTRUCTURAL
SNSTRUCTURALNOTES
A1.01
A1.02
A1.03
A1.04
A2.01
A2.02
A2.03
A2.04
A3.01
A4.01
A5.01
A7.01
A7.02
A8.01
A8.02
A8.03
A8.04
E.01
E.02
E.03
E.04
S.01
S.02
S.03
S.04
S.05
S.06
S.07
S.08
SN.01
TITLESHEET/GENERAL INFO
GENERALNOTES&SPECIFICATIONS
2022CALGREENMANDATORYMEASURES
2022CALGREENMANDATORYMEASURES
SITEPLAN
EXISTINGHARDSCAPEAREAPLAN
PROPOSEDHARDSCAPEAREAPLAN
SITESURVEY
PROPOSEDFLOOR&ROOFPLANS
BUILDINGELEVATIONS
BUILDINGSECTIONS
WINDOW/DOORSCHEDULES
WINDOW/DOORLEGENDS
ARCHITECTURALDETAILS
ARCHITECTURALDETAILS
ARCHITECTURALDETAILS
ROOFINGSPECS&DETAILS
MAINFLOORLIGHTINGPLAN
UPPERFLOORLIGHTINGPLAN
MAINFLOORPOWERPLAN
UPPERFLOORPOWERPLAN
FOUNDATIONPLAN
MAINFLOORSTRUCTURALPLAN
UPPERFLOORSTRUCTURALPLAN
STRUCTURALDETAILS
STRUCTURALDETAILS
STRUCTURALDETAILS
STRUCTURALDETAILS
STRUCTURALDETAILS
STRUCTURALNOTES
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 77,980.50 sq. ft. 77,980.50 sq. ft.
RESIDENCE 3,233.00 sq. ft. sq. ft. 3,233.00 sq. ft.
GARAGE 400.00 sq. ft. 570.00 sq. ft. 970.00 sq. ft.
SWIMMING POOL/SPA 549.25 sq. ft. sq. ft. 549.25 sq. ft.
POOL EQUIPMENT 74.00 sq. ft. sq. ft. 74.00 sq. ft.
GUEST HOUSE sq. ft. sq. ft. 0.00 sq. ft.
CABANA sq. ft. sq. ft. 0.00 sq. ft.
STABLE sq. ft. sq. ft. 0.00 sq. ft.
RECREATION COURT 2,047.50 sq. ft. sq. ft. 2,047.50 sq. ft.
ATTACHED COVERED PORCHES sq. ft. sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
sq. ft. sq. ft. 0.00 sq. ft.
ATTACHED TRELLISES sq. ft. sq. ft. 0.00 sq. ft.
*DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS, 192.50 sq. ft. sq. ft. 192.50 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 62.75 sq. ft. sq. ft. 62.75 sq. ft.
ROOFED PLAY EQUIP.-over 15ft. sq. ft. sq. ft. 0.00 sq. ft. high and over 120 sq. ft. in area,
WATER FEATURES, ETC. sq. ft. sq. ft. 0.00 sq. ft.
SERVICE YARD sq. ft. sq. ft. 0.00 sq. ft.
OTHER: sq. ft. sq. ft. 0.00 sq. ft.
BASEMENT AREA sq. ft. sq. ft. 0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 6,559.00 sq. ft. 570.00 sq. ft. 7,129.00 sq. ft. % STRUCTURAL COVERAGE 8.41% 0.73% 9.14%
TOTAL STRUCTURES
EXCLUDING UP TO5& UP TO
800 sq. ft. detached structures
that are not higher than 12 ft. 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft. % STRUCTURAL COVERAGE 0.00% 0.00% 0.00% 1 PINTO ROAD, ROLLING HILLS
1PINTOROAD
N
1.ANADDITIONOF570SQ.FT.TOTHEEXISTING400SQ.FT.DETACHED
GARAGE.TOTALOF970SQ.FT.TOACCOMMODATEA5-CARGARAGE.
71 B
BQ
A90
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.0 0 ' 16 °10 '34 "
2 6
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2 0
'
0 0
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Y
D
H
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D
H
855'
850'
8 5
0 '
845'
8 4
5 '
8 4
5 '
8 4
5 '
840'
840'
8 4
0 '
840'
840'
840' 835
'
8 3
5 '
835'
835'
835'
835'
830'
8 3
0 '
830'
830'
8 3
0 '
830'
825'
825'
825'
825'
825'
8 2
5 '
820'
820'
820'
820'
820'
8 2
0 '
815'
8 1
5 '
815'
81 5'
81 5'
8 1
5'
8 1
5 '
810'
81 0
'
810'
8 1
0 '
810'
810'
805'
805'
8 0
5 '
805'
805'
800'
800
'
800'
800
'
800'
795'
7 9
5 '
795
'
795
'
790'
790'
790'
790'
785'
785'
7 8
5 '
785'
780'
780'
775'
775'
770'
770'
765'
7 6
0 '
755' 750'
PINTO
ROAD
PORTUGUESE BEND ROAD
25'
25'
25'
25'
30'
30'
C
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(
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ASPHALT
ST
ASPHALT ST
ASPHALT DRIVEWAY
819
.60'
819
.47'
818
.94'
818
.51'
818
.33'
819.82'
827.84'
833.38'
834
.76'
823.60'
819.87'
836
.49' 836
.80'
837
.12'
837
.24'
837
.27'
837
.49'
841
.68'
841
.11'
840
.92'
845.65'
845.88'
0.00'
846.19' 846.81' 847.00'
842.27'
840.51'
836
.86'
834
.99'
834
.61'
821
.65' 823
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.73' 833
.89'
819
.28'
819.22'
819.42'
820.14'
820.10'
820.12'
820.00'
819.96'
819.97'
819.96'
819.64'
819.64'
819
.56'
819
.62'
819
.54'
819
.70'
820.10'
819.82'
819.84' 819.25'
819.58' 820.20' 821
.77'
821.68'
820.05'
819.72'
819
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819
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819.72'
819
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819
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818
.34'
818
.33'
818
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818
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818
.09'
839
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835
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833
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833
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8 1
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9.9 9' 8
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1' 819.65'
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84 °
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.
06 '
N
58°
04'41
"
E
97 .77'
S
896°82.4
'41
"
W
70 '
N 17°34'24" W
127.17'
N 37°55'26"
E
332
.56'
N 58°02'09" W 289.65'
N
79°35'09" W 30.00'
1 8
"PINE
24 "PINE
1 8
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1 8
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1 2
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9. 82
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:821
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01 '
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1 9
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9. 48
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06 '
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39 '
:81
9. 83
'
WATER
LINE GAS
LINE
WATER
LINE
GAS
LINE
GAS
LINE
N
010' 20' 40' 50'-0"
FRONT YARD SETBACK
3 5'-
0 "
SID
E
YA
R
D
S
E
T
B
A
C
K
50'-0"
REAR YARD SETBACK
35'-0"
SIDE YARD SETBACK 50'-0" FRONT YARD SETBACK
28'-6"
20'-0"
10'-0"
1 0'-
0 "
10'-0"
10 '-0"
10'-0"
25'-0"
EASEMENT
25'-0"
10'-0"
FUTURE
HORSEKEEPINGAREA
1,000sqft
25'-0"
4 0
8 6'-
0 " '-0"
RHCAEASEMENTLINE
EXISTINGWALL
EXISTINGWALL
NEWWALL
NEWWALL
RHCAEASEMENT
(E)U.G.ELECTSERVICE
(N)U.G.ELECTSERVICE
RELOCATED
RHCAEASEMENTLINE
PROPERTYLINE
LINEOF10FT
EXCLUDEDFORNET
LOTAREA
CALCULATION
FRONTYARDSETBACKLINE
GARAGEADDITION
570SF
POOL
EQUIP
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
NET LOT AREA 77,980.50 sq. ft. 77,980.50 sq. ft.
RESIDENCE 3,233.00 sq. ft. sq. ft. 3,233.00 sq. ft.
GARAGE 400.00 sq. ft. 570.00 sq. ft. 970.00 sq. ft.
SWIMMING POOL/SPA 549.25 sq. ft. sq. ft. 549.25 sq. ft.
POOL EQUIPMENT 74.00 sq. ft. sq. ft. 74.00 sq. ft.
GUEST HOUSE sq. ft. sq. ft. 0.00 sq. ft.
CABANA sq. ft. sq. ft. 0.00 sq. ft.
STABLE sq. ft. sq. ft. 0.00 sq. ft.
RECREATION COURT 2,047.50 sq. ft. sq. ft. 2,047.50 sq. ft.
ATTACHED COVERED PORCHES sq. ft. sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE,
BREEZEWAYS
sq. ft. sq. ft. 0.00 sq. ft.
ATTACHED TRELLISES sq. ft. sq. ft. 0.00 sq. ft.
*DETACHED STRUCTURES:
SHEDS, TRELLISES, GAZEBOS, 192.50 sq. ft. sq. ft. 192.50 sq. ft.
BARBEQUE, OUTDOOR KITCHEN 62.75 sq. ft. sq. ft. 62.75 sq. ft.
ROOFED PLAY EQUIP.-over 15ft. sq. ft. sq. ft. 0.00 sq. ft. high and over 120 sq. ft. in area,
WATER FEATURES, ETC. sq. ft. sq. ft. 0.00 sq. ft.
SERVICE YARD sq. ft. sq. ft. 0.00 sq. ft.
OTHER: sq. ft. sq. ft. 0.00 sq. ft.
BASEMENT AREA sq. ft. sq. ft. 0.00 sq. ft.
DEPTH OF BASEMENT 0.00 0.00 0.00
TOTAL STRUCTURES 6,559.00 sq. ft. 570.00 sq. ft. 7,129.00 sq. ft. % STRUCTURAL COVERAGE 8.41% 0.73% 9.14%
TOTAL STRUCTURES
EXCLUDING UP TO5& UP TO
800 sq. ft. detached structures
that are not higher than 12 ft. 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft. % STRUCTURAL COVERAGE 0.00% 0.00% 0.00% 1 PINTO ROAD, ROLLING HILLS
CALCULATION OF LOT COVERAGE
AREA AND STRUCTURES EXISTING PROPOSED TOTAL
PRIMARY DRIVEWAY(S) 2,848.75 sq. ft. 0.00 sq. ft. 2,848.75 sq. ft.
PAVED WALKS, PATIO AREAS,
COURTYARDS 3,698.50 sq. ft. 37.50 sq. ft. 3,736.00 sq. ft.
POOL DECKING 3,269.75 sq. ft. 0.00 sq. ft. 3,269.75 sq. ft.
OTHER PAVED DRIVEWAYS,
ROAD EASEMENTS, PARKING
PADS
675.00 sq. ft. 0.00 sq. ft. 675.00 sq. ft.
TOTAL FLATWORK 10,492.00 sq. ft. 37.50 sq. ft. 10,529.50 sq. ft. % TOTAL FLATWORK COVERAGE 13.45% 0.05% 13.50%
TOTAL STRUCTURAL&
FLATWORK COVERAGE 17,051.00 sq. ft. 607.50 sq. ft. 17,658.50 sq. ft. % TOTAL COVERAGE 21.87% 0.78% 22.64%
TOTAL STRUCTURAL&
FLATWORK COVERAGE 10,492.00 sq. ft. 37.50 sq. ft. 10,529.50 sq. ft.
Excl. the allowance of up to 5-800
sq. ft. structures from previous
page. % TOTAL COVERAGE 13.45% 0.05% 13.50%
TOTAL DISTURBED AREA 25,330.00 sq. ft. 0.00 sq. ft. 25,330.00 sq. ft. % DISTURBED AREA 32.48% 0.00% 32.48% GRADING QUANTITY 0.00 0.00 cu. yds.
(include future stable, corral and
access way; basement and all
other areas to be graded)
1 PINTO ROAD, ROLLING HILLS
CALCULATION OF BUILDING PAD COVERAGE
BUILDABLE PAD AREA AND
STRUCTURES
EXISTING PROPOSED TOTAL
BUILDING PAD 23,394.15 sq. ft. 0.00 sq. ft. 23,394.15 sq. ft.
RESIDENCE 3,233.00 sq. ft. 0.00 sq. ft. 3,233.00 sq. ft.
GARAGE 400.00 sq. ft. 570.00 sq. ft. 970.00 sq. ft.
SWIMMING POOL/SPA 549.25 sq. ft. 0.00 sq. ft. 549.25 sq. ft.
POOL EQUIPMENT 74.00 sq. ft. 0.00 sq. ft. 74.00 sq. ft.
CABANA/REC. RM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
GUEST ROOM 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
STABLE 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
SPORTS COURT 2,047.50 sq. ft. 0.00 sq. ft. 2,047.50 sq. ft.
SERVICE YARD 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ATTACHED COVERED PORCHES
PRIMARY RESIDENCE 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ACCESSORY STRUCTURES 0.00 sq. ft. 0.00 sq. ft. 0.00
AREA OF ATTACHED COVERED
PORCHES THAT EXCEED 10% OF
THE SIZE OF RESIDENCE/ACCS.
STRUCTURE
0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ENTRYWAY/PORTE COCHERE/
BREEZWAY 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ATTACHED TRELLISES 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES) 192.50 sq. ft. 0.00 sq. ft. 192.50 sq. ft.
ALL DETACHED STRUCTURES
(FROM PREVIOUS PAGES AFTER
EXCLUDING ALLOWED DEDUCTIONS)
62.75 sq. ft. 0.00 sq. ft. 62.75 sq. ft.
OTHER 0.00 sq. ft. 0.00 sq. ft. 0.00 sq. ft.
TOTAL STRUCTURES ON PAD NO.1 6,559.00 sq. ft. 570.00 sq. ft. 7,129.00 sq. ft. % BUILDING PAD COVERAGE 28.04% 2.44% 30.47%
TOTAL STRUCTURES ON PAD
NO.1 (EXCLUDING ATTACHED
TRELLISES, EXCLUDING ALLOWED
DEDUCTIONS, AND INCLUDING THE
AREA OF COVERED PORCHES THAT
EXCEED 10% OF THE SIZE OF THE
RESIDENCE/ACCESSORY STRUCTURES) sq. ft. sq. ft. sq. ft. % BUILDING PAD COVERAGE 0.00% 0.00% 0.00% 1 PINTO ROAD, ROLLING HILLS
SCALE:1"=20' SITE PLAN
MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
RevIDChIDChangeNameDate
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSE
D
A
RCHITECT
S TAT E
O F
C
A
L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A2
.01
PlottedOn:
2/13/25
MSA02/13/25
Revisions
SITEPLAN
1PINTOROAD
ROLLINGHILLS,CA90274
RECORDOFSURVEYASPERBK57P4TO8OF
RECORDOFSURVEYSLOT36
KRAMERRESIDENCE
2024-298
72 B
BQ
A90
.34 ' R3 2 0
.0 0 ' 16 °10 '34 "
2 6
°
1 0
'
0 0
"
R
3 0
0 .
0 0
'
A
1 3
7 .
0 1
'
A
1 2
5 .7
8 '
R
2 3
0 .
0 0
'
3 1
°
2 0
'
0 0
"
Y
D
H
Y
D
H
855'
850'
8 5
0 '
845'
8 4
5 '
8 4
5 '
8 4
5 '
840'
840'
8 4
0 '
840'
840'
840' 835
'
8 3
5 '
835'
835'
835'
835'
830'
8 3
0 '
830'
830'
8 3
0 '
830'
825'
825'
825'
825'
825'
8 2
5 '
820'
820'
820'
820'
820'
8 2
0 '
815'
8 1
5 '
815'
81 5'
81 5'
8 1
5'
8 1
5 '
810'
81 0
'
810'
8 1
0 '
810'
810'
805'
805'
8 0
5 '
805'
805'
800'
800
'
800'
800
'
800'
795'
7 9
5 '
795
'
795
'
790'
790'
790'
790'
785'
785'
7 8
5 '
785'
780'
780'
775'
775'
770'
770'
765'
7 6
0 '
755' 750'
PINTO
ROAD
PORTUGUESE BEND ROAD
25'
25'
25'
25'
30'
30'
C
O
N
C
PAT
I
O
S
P
O
R
T
S
C
O
U
R
T
S
T
O
N
E
(
E
)
PAV
E
R
D
R
I
V
E
WAY
S
T
O
N
E
P
O
O
L
S
PA
S
L
I
D
E
C
O
N
C
C
O
N
C
L
O
T
3 6
R
.
S
.
5 7
P
G
'
S
4 -
8 A
P
N
:
7 5
6 7
-
0 1
3 -
0 1
1 1
S
T
O
RY
H
O
U
S
E
F
F
:
8 1
9 .
6 6
'
RID
G
E
:
8 3
5 .
6 4
'
G
A
R
A
G
E
F
F
:
8 1
8 .
8 9
'
RID
G
E
:
8 3
2 .
4 9
'
S
H
E
D
PP
PP
PP
PP
B
R
I
C
K
C
B
W
(
T
Y
P.
)
W
O
O
D
WA
L
L
ASPHALT
ST
ASPHALT ST
ASPHALT DRIVEWAY
S
84 °
1 4
'4
1 "
W38
.
06 '
N
58°
04'41
"
E
97 .77'
S
896°82.4
'41
"
W
70 '
N 17°34'24" W
127.17'
N 37°55'26"
E
332
.56'
N 58°02'09" W 289.65'
N
79°35'09" W 30.00'
T
W
:
8 2
2 .
7 4
'
F
W
:
8 1
9 .
3 5
'
T
W
:
8 2
2 .
7 3
'
F
W
:
8 1
9 .
8 2
'
FTWW:826.
37 '
:81
9. 82
'
FTWW:826.
48 '
:821
.
81 '
FTWW:823.
01 '
:821
.
88 '
FTWW:822.
29 '
:820.
82 '
FTWW:822.
1 9
'
:81
9. 48
'
FTWW:822.
06 '
:81
9. 84
'
FTWW:822.
39 '
:81
9. 83
'
WATER
LINE GAS
LINE
WATER
LINE
GAS
LINE
GAS
LINE
2,848.75sqft
3,269.75sqft
2,047.5sqft
1,005.5sqft
645.5sqft
192.5sqft
74sqft
62.75sqft
675sqft
N
010' 20' 40' 50'-0"
FRONT YARD SETBACK
3 5'-
0 "
SID
E
YA
R
D
S
E
T
B
A
C
K
50'-0"
REAR YARD SETBACK
35'-0"
SIDE YARD SETBACK 50'-0" FRONT YARD SETBACK
10'-0"
1 0'-
0 "
10'-0"
10 '-0"
10'-0"
25'-0"
EASEMENT
25'-0"
10'-0"
FUTURE
HORSEKEEPINGAREA
1,000sqft
RHCAEASEMENTLINE
A-EXISTINGDRIVEWAY
C-POOLPATIO
E-SPORTCOURT
D-REARWALK
F-SHEDWALK
G-SHED
B-PARKINGPAD
RHCAEASEMENT
(E)U.G.ELECTSERVICE
RHCAEASEMENTLINE
PROPERTYLINE
LINEOF10FT
EXCLUDEDFORNET
LOTAREA
CALCULATION
FRONTYARDSETBACKLINE
POOL
EQUIP
EXISTINGHARDSCAPEAREA
AREA ID
A-EXISTINGDRIVEWAY
B-PARKINGPAD
C-POOLPATIO
D-REARWALK
E-SPORTCOURT
F-SHEDWALK
G-SHED
H-POOLEQUIPAREA I - BBQ AREA
AREA(SF)
2,848.63
675.04
3,269.85
1,005.48
2,047.50
645.52
192.58
74.07 62.63
10,821.30ft²
SCALE:1"=20' EXISTING HARDSCAPE AREA PLAN
MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
RevIDChIDChangeNameDate
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSE
D
A
RCHITECT
S TAT E
O F
C
A
L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A2
.02
PlottedOn:
2/13/25
MSA02/13/25
Revisions
EXISTINGHARDSCAPEAREA
PLAN
1PINTOROAD
ROLLINGHILLS,CA90274
RECORDOFSURVEYASPERBK57P4TO8OF
RECORDOFSURVEYSLOT36
KRAMERRESIDENCE
2024-298
73 P
ROPOSEDHARDSCAPEAREA
AREA ID
HS01-GARAGEWALK
AREA(SF)
37.50 37.50ft²
BBQ
A90
.34 ' R3 2 0
.0 0 ' 16 °10 '34 "
2 6
°
1 0
'
0 0
"
R
3 0
0 .
0 0
'
A
1 3
7 .
0 1
'
A
1 2
5 .7
8 '
R
2 3
0 .
0 0
'
3 1
°
2 0
'
0 0
"
Y
D
H
Y
D
H
855'
850'
8 5
0 '
845'
8 4
5 '
8 4
5 '
8 4
5 '
840'
840'
8 4
0 '
840'
840'
840' 835
'
8 3
5 '
835'
835'
835'
835'
830'
8 3
0 '
830'
830'
8 3
0 '
830'
825'
825'
825'
825'
825'
8 2
5 '
820'
820'
820'
820'
820'
8 2
0 '
815'
8 1
5 '
815'
81 5'
81 5'
8 1
5'
8 1
5 '
810'
81 0
'
810'
8 1
0 '
810'
810'
805'
805'
8 0
5 '
805'
805'
800'
800
'
800'
800
'
800'
795'
7 9
5 '
795
'
795
'
790'
790'
790'
790'
785'
785'
7 8
5 '
785'
780'
780'
775'
775'
770'
770'
765'
7 6
0 '
755' 750'
PINTO
ROAD
PORTUGUESE BEND ROAD
25'
25'
25'
25'
30'
30'
C
O
N
C
PAT
I
O
S
P
O
R
T
S
C
O
U
R
T
S
T
O
N
E
(
E
)
PAV
E
R
D
R
I
V
E
WAY
S
T
O
N
E
P
O
O
L
S
PA
S
L
I
D
E
C
O
N
C
C
O
N
C
L
O
T
3 6
R
.
S
.
5 7
P
G
'
S
4 -
8 A
P
N
:
7 5
6 7
-
0 1
3 -
0 1
1 1
S
T
O
RY
H
O
U
S
E
F
F
:
8 1
9 .
6 6
'
RID
G
E
:
8 3
5 .
6 4
'
G
A
R
A
G
E
F
F
:
8 1
8 .
8 9
'
RID
G
E
:
8 3
2 .
4 9
'
S
H
E
D
PP
PP
PP
PP
B
R
I
C
K
C
B
W
(
T
Y
P.
)
ASPHALT
ST
ASPHALT ST
ASPHALT DRIVEWAY
S
84 °
1 4
'4
1 "
W38
.
06 '
N
58°
04'41
"
E
97 .77'
S
896°82.4
'41
"
W
70 '
N 17°34'24" W
127.17'
N 37°55'26"
E
332
.56'
N 58°02'09" W 289.65'
N
79°35'09" W 30.00'
T
W
:
8 2
2 .
7 4
'
F
W
:
8 1
9 .
3 5
'
T
W
:
8 2
2 .
7 3
'
F
W
:
8 1
9 .
8 2
'
FTWW:826.
37 '
:81
9. 82
'
FTWW:826.
48 '
:821
.
81 '
FTWW:823.
01 '
:821
.
88 '
FTWW:822.
29 '
:820.
82 '
FTWW:822.
1 9
'
:81
9. 48
'
FTWW:822.
06 '
:81
9. 84
'
FTWW:822.
39 '
:81
9. 83
'
WATER
LINE GAS
LINE
WATER
LINE
GAS
LINE
GAS
LINE
37.5sqft
N
010' 20' 40' 50'-0"
FRONT YARD SETBACK
3 5'-
0 "
SID
E
YA
R
D
S
E
T
B
A
C
K
50'-0"
REAR YARD SETBACK
35'-0"
SIDE YARD SETBACK 50'-0" FRONT YARD SETBACK
28'-6"
20'-0"
10'-0"
1 0'-
0 "
10'-0"
10 '-0"
10'-0"
25'-0"
EASEMENT
25'-0"
10'-0"
FUTURE
HORSEKEEPINGAREA
1,000sqft
25'-0"
4 0
8 6'-
0 " '-0"
RHCAEASEMENTLINE
EXISTINGWALL
EXISTINGWALL
NEWWALL
NEWWALL
HS01-GARAGEWALK
RHCAEASEMENT
(E)U.G.ELECTSERVICE
(N)U.G.ELECTSERVICE
RELOCATED
RHCAEASEMENTLINE
PROPERTYLINE
LINEOF10FT
EXCLUDEDFORNET
LOTAREA
CALCULATION
FRONTYARDSETBACKLINE
GARAGEADDITION
570SF
POOL
EQUIP
SCALE:1"=20' PROPOSED HARDSCAPE AREA PLAN
MATT SCHNEIDER
ARCHITECT
2110ARTESIABLVD.STE#B430
REDONDOBEACH,CA90278
310-245-2044
[email protected]
RevIDChIDChangeNameDate
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSE
D
A
RCHITECT
S TAT E
O F
C
A
L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
DrawnbyDate
JobTitle
DrawingStatus
DrawingNumber
DrawingTitle
ProjectNumber
DESIGNDEV A2
.03
PlottedOn:
2/13/25
MSA02/13/25
Revisions
PROPOSEDHARDSCAPEAREA
PLAN
1PINTOROAD
ROLLINGHILLS,CA90274
RECORDOFSURVEYASPERBK57P4TO8OF
RECORDOFSURVEYSLOT36
KRAMERRESIDENCE
2024-298
74 B B Q
WATER LINE
GAS LINE
WATER LINE
GAS LINE
GAS LINE
855'
850'
850'
845'
845'
845' 845'
840'
840'
840'
840'
840'
840'
835'
835'
835'
835'
835'
835'
830'
830'
830'
830'
830'
830'
825'
825'
825'
825'
825'
825'
820'
820'
820'
820'
820'
820'
815'
815'
815'
815'
815'
815'
815'
810'
810'
810'
810'
810'
810'
805'
805'
805'
805'
805'
800'
800' 800'
800'
800'
795'
795'
795'
795'
790'
790'
790'
790'
785'
785'
785'
785'
780'
780'
775'
775'
PINTO ROAD
PORTU
G
U
ESE
BEN
D
ROAD
25' 25'
25' 25'
30' 30'
TW:822.74'
FW:819.35'
TW:822.73'
FW:819.82'
TW:826.37'
FW:819.82'
TW:826.48'
FW:821.81'
TW:823.01'
FW:821.88'
TW:822.29'
FW:820.82'
TW:822.19'
FW:819.48'
TW:822.06'
FW:819.84'
TW:822.39'
FW:819.83'
CONC
PATIO
SPORTS
COURT
STONE
PAVER
DRIVEWAY
STONE
POOL
SPA
SLIDE
CONC
CONC
LOT 36
R.S. 57 PG'S 4-8
APN:7567-013-011
1 STORY HOUSE
FF:819.66'
RIDGE:835.64'
GARAGE
FF:818.89'
RIDGE:832.49'
SHED
PP
PP
PP
PP
BRICK
CBW(TYP.)
WOOD
WALL
ASPHALT ST
ASPHALT
ST
AS
P
HALT D
R
VI EWAY
18"
PINE
24"
PINE
18"
PINE
18"
TREE
12"
PINE
12"
PINE
12"
PINE
18"
12" PINE
PINE
16"DECIDUOUS
TREE
NOTE C&A
LAND SURVEYING TOPOGRAPHIC SURVEY
S
TI E
A
D
D
R
E
S
S:
DPC
1 P
NI T
O
R
D, R
O
L
L
NI G
H
LI L
S
C
A
5/28/23 1" = 20'
DRAWN: 24139
DATE OF SURVEY: SCALE:
PROJECT No.
PREPARED BY:
COLLINS & ASSOCIATES
LAND SURVEYING
27 CERRITOS AVE
LONG BEACH, CA 90802
PHONE: 424-537-7755
ALL MAPS, PLATS, REPORTS, DESCRIPTIONS, OR OTHER
DOCUMENTS ARE PREPARED UNDER THE RESPONSIBLE CHARGE
OF A PROFESSIONAL LAND SURVEYOR, LICENSED TO PRACTICE
LAND SURVEYING IN THE STATE OF CALIFORNIA, DANIEL P. COLLINS, LS 9758, PURSUANT TO THE PROFESSIONAL LAND SURVEYOR'S ACT BUSINESS AND PROFESSIONS CODE SECTION 8700-8805.
PROFESSIONAL LAND SURVEYOR:
THIS SURVEY AND MAP ARE THE PROPERTY OF COLLINS & ASSOCIATES LAND
SURVEYING AND MAY NOT BE MODIFIED, ALTERED, OR CHANGED IN ANY
FASHION WITHOUT PRIOR WRITTEN APPROVAL BY COLLINS & ASSOCIATES LAND SURVEYING AND THE CLIENT FOR WHOM THE SURVEY WAS PREPARED.
THIS EXTENDS TO THE RESULTING PLOT OF SAID MAP AND ANY DIGITAL FILES THEREOF. ANY MODIFICATION WILL VOID ANY PROFESSIONAL OBLIGATION
OR WARRANTY, EITHER EXPRESSED OR IMPLIED, BY COLLINS & ASSOCIATES LAND SURVEYING AS TO SUCH CHANGED MATERIAL.
CLIENT:
BY DESCRIPTION DATE OF REV
REVISIONS
0' 20' 40'
KEENAN DEVELOPMENT
DATE: 6/7/24
LEGEND
LINETYPE/OBJECT LEGEND
E
G
PROPERTY DECRIPTION
BENCHMARK
A2.04
75 D01
8'-0"16'-0"
D02
8'-0"8'-0"
W01
2'-6"
5'-0"
Sill 4'-9 1/2"
A A
1 1
3 3
B B
2 2
4 A4.01
1 A4.01
C
A5.01
C
A5.01
A
A5.01
A
A5.01
B
A5.01
B
A5.01
3 A4.01
2 A4.01
20'-0" 28'-6"
48'-6"
20'-0" 28'-6"
48'-6"
2 0'-0"
2 0'-0"
20'-0"
818.89' GAR FF 818.89' GAR FF
9.04 9.04
9.04 26.01
8.03 6.01
6.01 6.01
GARAGE GARAGE ADDITION
(E) SLOPE
M
ATCH EXISTIN
G
SLOPE
5'-0"
5'-0"
5'-0"
0.00' 0.00'
WALL LEGEND
EXISTING 2x4 EXTERIOR WALL
EXTERIOR DIMENSIONS
USE FOR GRIDS, OFFSETS FROM GRID,
EXTERIOR WALL FACE OF STUD, CENTER
OF OPENINGS, AND EDGE OF SLABS
AND ROOFS.
INTERIOR WALL DIMENSIONS
INTERIOR DIMENSIONS TO FACE OF STUD
FINISH FACE DIMENSIONS
ROOM SIZE DIMENSIONS TO FACE OF
DRYWALL, FINISH MATERIALS
LEVEL DIMENSIONS
ELEVATION REFERENCE FROM PROJECT
SITE SURVEY
PLAN SECTION
HB
PLUMBING SYSTEMS
HOSE BIB
NATURAL GAS OUTLET
NEW 2x4 EXTERIOR WALL
A A
1 1
3 3
B B
2 2
C
A5.01
C
A5.01
A
A5.01
A
A5.01
B
A5.01
B
A5.01
832.49'
2'-0"
2'-0"
2'-0"
2'-0"
2'-0"
2'-0" 2'-0"
2'-0"
0.08 0.04
0.04 0.08
0.08 0.04
0.08 0.04
RID
GE
VALLEY
VALLEY
RIDGE
EXISTING
RIDGE HT
7.05 7.05
7.05 4:12
S
L
O
P
E
4:12
S
L
O
P
E
4:12
SLOPE
4:12
SLOPE
4:12
SLOPE
1 1
2 2
B B
A A
2 0'-0"
20'-0"
EXISTING U.G. ELECTRICAL
SERVICE TO BE RELOCATED.
GARAGE
(E) SLOPE
1 1
2 2
B B
A 818.89' GAR FF A
WALL & CONC STEM
WALL TO BE REMOVED
EXISTING U.G. ELECTRICAL
SERVICE TO BE RELOCATED.
GARAGE
(E) SLOPE
DEMOLITION PLAN LEGEND
EXISTING EXTERIOR WALL
WALL TO BE DEMOLISHED
DEMOLITION NOTES:
1. PROVIDE ASBESTOS REPORT AND ABATEMENT IF REQUIRED PRIOR TO START OF DEMOLITION.
2. NOTIFY AQMD AND ANY OTHER REQUIRED AGENCY PRIOR TO
START OF DEMOLITION.
3. SHUT OFF ALL UTILITIES AND REMOVE ALL METERS AS NECESSARY.
4. COMPLY WITH STATE & CITY CONSTRUCTION AND DEMOLITION DEBRIS RECYCLING AND REUSE PROGRAM.
5. PROVIDE TEMPORARY SHORING AS NEEDED.
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.04 LINE OF ROOF
0.08 LINE OF BUILDING BELOW
7. THERMAL & MOISTURE PROTECT.
7.05 CONCRETE ROOF TILE - CLASS A ROOFING
RATED BY COOL ROOF RATING COUNCIL
CRRC PRODUCT ID#0942-0009
IAPMO UES ER-412
NEW TILE TO MATCH EXISTING. NEWPOINT CONCRETE ROOF TILE - DURALITE SAXONY 600 SHAKE COLOR: BUCKSKIN. INSTALL SHINGLES o/ 2-LAYER OF 30# FELT. ALL ROOF RELATED METALS TO BE MIN. 26 GA. GI OR ZINC ALUME.
7.24 ROOF VENT OHAGEN VENT CONCRETE TILE LOW PROFILE FLAT FIRE & ICE- 88.87 SQ. IN. PER VENT ICC-ES REPORT #SBCCI-9650A
ROOF PLAN KEY NOTES
ID SHORT DESCRIPTION NOTES
6. WOOD & PLASTICS
6.01 2x4 STUD WALL @ 16" O.C.
8. OPENINGS
8.03 MIN. 22”x30” ATTIC ACCESS WITH MINIMUM 30” HEADROOM CLEARANCE.
9. FINISHES
9.04 5/8" TYPE "X" DRYWALL
26. ELECTRICAL
26.01 ELECTRICAL SERVICE PANEL NEW U.G. ELECTRICAL SERVICE PANEL LOCATION.
FLOOR PLAN KEY NOTES
SCALE: 1/4" = 1'-0"
PROPOSED FLOOR PLAN
SCALE: 1/4" = 1'-0"
ROOF PLAN
SCALE: 1/4" = 1'-0"
EXISTING FLOOR PLAN
SCALE: 1/4" = 1'-0"
DEMOLITION PLAN
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A3.01
Plotted On: 2/13/25
MSA 02/13/25
Revisions
PROPOSED FLOOR & ROOF
PLANS
1 PINTO ROAD
ROLLING HILLS, CA 90274
RECORD OF SURVEY AS PER BK 57 P 4 TO 8 OF
RECORD OF SURVEYS LOT 36
KRAMER RESIDENCE
2024-298
76 1 A 2 3
A5.01
B
A5.01
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
20'-0" 28'-6"
832.49'
13'-7
3/16"
9'-8"9'-8"
7.05 7.18
0.01 D01 D02
EXISTING MAX ROOF HT
4 12
EXISTING ADDITION
9.01 (E)
4 A4.01
1 A4.01
3 A4.01
2 A4.01
B A
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
C
A5.01
20'-0"
9'-8"
832.49'
13'-7
3/16"
0.01 7.05
EXISTING MAX
ROOF HT
3 2 A 1
A5.01
B
A5.01
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
28'-6" 20'-0"
832.49'
9'-8"
13'-7
3/16"
26.01 7.05 7.18
0.01 4
12 EXISTING MAX ROOF HT
ADDITION EXISTING
9.01 A B
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
C
A5.01
20'-0"
832.49'
13'-7
3/16"
9'-8"
W01
0.01 7.05 7.19
4 12
EXISTING MAX
ROOF HT
9.01 ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
7. THERMAL & MOISTURE PROTECT.
7.05 CONCRETE ROOF TILE - CLASS A ROOFING
RATED BY COOL ROOF RATING COUNCIL
CRRC PRODUCT ID#0942-0009
IAPMO UES ER-412
NEW TILE TO MATCH EXISTING. NEWPOINT CONCRETE ROOF TILE - DURALITE SAXONY 600 SHAKE COLOR: BUCKSKIN. INSTALL SHINGLES o/ 2-LAYER OF 30# FELT. ALL ROOF RELATED METALS TO BE MIN. 26 GA. GI OR ZINC ALUME.
7.18 EXISTING WOOD SIDING
7.19 NEW WOOD SIDING
9. FINISHES
9.01 EXTERIOR STUCCO APPLY BASE COATS IN ACCORDANCE WITH ASTM C 926. FINISH
COAT & COLOR TO MATCH EXISTING
26. ELECTRICAL
26.01 ELECTRICAL SERVICE PANEL NEW U.G. ELECTRICAL SERVICE PANEL LOCATION.
BUILDING ELEVATION KEY NOTES
SCALE: 1/4" = 1'-0" 1
FRONT ELEVATION (SOUTH)
SCALE: 1/16" = 1'-0"
ELEVATION KEY PLAN
SCALE: 1/4" = 1'-0" 2
LEFT SIDE ELEVATION (WEST)
SCALE: 1/4" = 1'-0" 3
REAR ELEVATION (NORTH)
SCALE: 1/4" = 1'-0" 4
RIGHT SIDE ELEVATION (EAST)
FRONT PERSPECTIVE
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A4.01
Plotted On: 2/13/25
MSA 02/13/25
Revisions
BUILDING ELEVATIONS
1 PINTO ROAD
ROLLING HILLS, CA 90274
RECORD OF SURVEY AS PER BK 57 P 4 TO 8 OF
RECORD OF SURVEYS LOT 36
KRAMER RESIDENCE
2024-298
77 B A
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
C
A5.01
9'-8"
20'-0"
3.01B
6.15 7.05
GARAGE
B A
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
C
A5.01
9'-8"
20'-0"
3.01 9.04
9.04 9.04
6.15 6.08 7.05
0.01 0.01
6.01 6.01
GARAGE ADDITION
4 12
C
A5.01
C
A5.01
A
A5.01
A
A5.01
B
A5.01
B
A5.01
1 A 2 3
A5.01
B
A5.01
+818.89'
1 GARAGE FF
+818.89'
1 GARAGE FF
+828.56'
2 TOP PLATE
+828.56'
2 TOP PLATE
9'-8"
20'-0" 28'-6"
0.01 0.01
3.01B 3.01
9.04 9.04
6.15 7.05 6.08
6.01 GARAGE GARAGE ADDITION
4 12
EXISTING ADDITION
ID SHORT DESCRIPTION NOTES
0. GENERAL NOTES
0.01 LINE OF EXISTING GRADE
0.02 LINE OF FINISH GRADE
3. CONCRETE
3.01 5” THK CONCRETE SLAB SEE STRUCTURAL PLAN.
3.01B EXISTING CONCRETE SLAB
6. WOOD & PLASTICS
6.01 2x4 STUD WALL @ 16" O.C.
6.08 1/2" CDX PLYWOOD SEE STRUCTURAL PLAN.
6.15 2x ROOF RAFTER SEE STRUCTURAL PLAN.
6.16 2x CEILING JOIST SEE STRUCTURAL PLAN.
7. THERMAL & MOISTURE PROTECT.
7.05 CONCRETE ROOF TILE - CLASS A ROOFING
RATED BY COOL ROOF RATING COUNCIL
CRRC PRODUCT ID#0942-0009
IAPMO UES ER-412
NEW TILE TO MATCH EXISTING. NEWPOINT CONCRETE ROOF TILE - DURALITE SAXONY 600 SHAKE COLOR: BUCKSKIN. INSTALL SHINGLES o/ 2-LAYER OF 30# FELT. ALL ROOF RELATED METALS TO BE MIN. 26 GA. GI OR ZINC ALUME.
9. FINISHES
9.04 5/8" TYPE "X" DRYWALL
BUILDING SECTION KEY NOTES
SCALE: 1/4" = 1'-0" A
BLDG SECTION
SCALE: 1/4" = 1'-0" B
BLDG SECTION
SCALE: 1/16" = 1'-0"
SECTION KEY PLAN
SCALE: 1/4" = 1'-0" C
BLDG SECTION
MATT SCHNEIDER
ARCHITECT
2110 ARTESIA BLVD. STE #B430
REDONDO BEACH, CA 90278
310-245-2044
[email protected]
RevID ChID Change Name Date
/Users/mattschneiderimac/Documents/Arch Office/2024298 Keenan - 1 Pinto Lane/Project pln/Kramer Residence.pln
LICENSED ARCHITECT
S TAT E O F C A L I F O R N I A
MATTHEW P.
SCHNEIDER
No. C-31660
RENEWAL DATE
07-31-25
Drawn by Date
Job Title
Drawing Status
Drawing Number
Drawing Title
Project Number
DESIGN DEV
A5.01
Plotted On: 2/13/25
MSA 02/13/25
Revisions
BUILDING SECTIONS
1 PINTO ROAD
ROLLING HILLS, CA 90274
RECORD OF SURVEY AS PER BK 57 P 4 TO 8 OF
RECORD OF SURVEYS LOT 36
KRAMER RESIDENCE
2024-298
78 Agenda Item No.: 13.A
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ROBERT SAMARIO, FINANCE DIRECTOR
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: PRELIMINARY FISCAL YEAR 2025/26 PROJECTIONS AND
BALANCING FOR THE GENERAL FUND
DATE: March 24, 2025
BACKGROUND:
The City of Rolling Hills has initiated the process of developing the annual budget for fiscal year 2025/26. One of the key first steps in the process is developing revenue estimates as this establishes the amounts of funds available to spend for the delivery of services to the community.
It is still early in the process, and revenues will continue to be monitored and updated over the next few months as additional information and revenues are received. However, we are far enough into the fiscal year to be in a position to make reasonable projections to provide a preliminary sense of whether the City will be facing a structural deficit or will have adequate ongoing revenues to cover ongoing expenditures. Thus, this report aims to provide the City Council with preliminary projections of General Fund revenues and expenditures for fiscal year 2025/26 as presented to the Finance, Audit, and Budget Committee and including their recommendations.
DISCUSSION:
The current fiscal year 2024/25 adopted budget is balanced, meaning ongoing revenues are adequate to cover ongoing costs. In fact, the adopted budget included a surplus of $19,997.
Based on revenues received in the current fiscal year through December 31, 2024, revenues are expected to end the year above budget by approximately $70,000. In addition, based on expenditure savings through December 31, 2024, due largely to staff vacancies, the overall surplus by fiscal year-end will likely be in the $200,000 - $300,000 range.
Staff used the current fiscal year revenue projections to develop preliminary revenue projections for fiscal year 2025/2026. Based on these very preliminary estimates, ongoing revenues are projected at $2,728,545, representing an increase of $62,121 from the current fiscal year's projected revenue. Please refer to Attachment B. 79 Note that, as discussed with Council on February 24, 2025, all current-year revenues are reasonably in line with the adopted revenues. Thus, the projected revenues for the fiscal year 2025-26 continue on this trajectory, with normal growth, where appropriate, built into the projections. We have lowered the normal growth assumption for property taxes slightly, from 5% to 4% in light of the uncertainty around what type of property tax relief might be granted to properties in the land movement impact area.
On the expenditure side, the "baseline" budget for fiscal year 2025/26 is $2,651,208. This is $74,500 higher current year's adopted budget of $2,576,708. The baseline budget starts with the adopted fiscal year 2024-25 budget but then adjusts for several items:
1. An assumed 3.5% increase to salaries starting July 1, 2025, pursuant to the existing Employee Handbook and Personnel Policy Manual, as well as a 1.5% merit-based bonus, and additional contributions towards health insurance by the City, all of which adds $66,492 in costs;
2. An assumed 4% increase to the contract with the Los Angeles County Sheriff's Office for law enforcement services based on an expected increase between 3.5% and 4%, plus increasing the liability rate from 12.5% to 13%, together adding $18,764 in costs, of which $14,600 is allocable to the General Fund portion;
3. Removal of the $15,000 budget for election expenses which will not be needed next fiscal year; and
4. The addition of $15,000 for extra legal costs related to legal matters with the CPUC.
Overall, the preliminary budget for fiscal year 2025-26 is not only balanced but generates a modest surplus of $77,337.
Note that the Finance, Audit, and Budget Committee recommended the following changes to the budget presented to them on March 10 by staff:
1. Reducing the building revenue estimate from $450,000 to $400,000;
2. Keeping the $15,000 for election costs to keep the budget more consistent from year to year; and
3. Adding $15,000 to legal costs provided by the contracted attorney, from $75,000 to $90,000, which was already included in staff's baseline budget.
The Committee also recommended we wait to adjust our budget for liability insurance until we receive notification of the actual premium.
Staff will be soliciting the Council's feedback on the preliminary growth assumptions used to develop the fiscal year 2025/26 revenue estimates.
FISCAL IMPACT:
None.
RECOMMENDATION:
Receive and file. Provide direction to staff on refuse charge increases and noticing residents regarding a Prop. 218 Hearing.
ATTACHMENTS:
Attachment A - CL_AGN_250324_CC_GeneralFund_BudgetSummary.pdf Attachment B - CL_AGN_250324_CC_GeneralFund_RevenueProjections.pdf 80 Attachment C - CL_AGN_250324_CC_GeneralFund_Expenditures.pdf CL_AGN_250324_CC_PPT.pdf
CL_AGN_250324_CC_SampleLettersOfSupport_LASD-Staffing.pdf 81 ATTACHMENT A
Adjusted Actuals FY 2024-25 FY 2025-26
Adopted Amended Budget Through Prelim Baseline
Budget Budget 12/31/2024 12/31/2024 Projections Budget
Operating Revenues $ 2,596,685 $ 2,596,685 $ 1,057,271 $ 1,016,483 $ 2,715,321 $ 2,728,545 Operating Expenditures 2,576,708 2,623,299 1,311,650 1,418,832 2,455,198 2,651,208 Operating Surplus (Deficit) 19,977 (26,614) (254,378) (402,349) 260,123 77,337 Capital Transfers - 825,881 412,940 141,422 250,000 -
Surplus (Deficit) - Total $ 19,977 $ (852,495) $ (158,562) $ (260,927) $ 10,123 $ 77,337
CITY OF ROLLINGS HILLS
Fiscal Year 2025-26 Baseline Budget
General Fund
82 ATTACHMENT B
Preliminary
Adopted Actuals Preliminary FY 2025-26 Assumed
Budget at 12/31/24 YE Proj Estimate Growth
401 Property Taxes $ 1,500,750 $ 589,255 $ 1,500,750 $ 1,560,780 4% 405 Sales Taxes 10,000 8,402 15,000 15,000 0%
410 Property Transfer Tax 64,890 30,175 60,000 62,400 4% 415 Other Taxes 1,000 - - -
420 Motor Vehicle In Lieu 280,545 - 284,574 290,265 2%
440 Building & Other Permits 400,000 162,566 450,000 450,000 0% 441 C&D Permits 10,000 3,600 10,000 10,000 0%
450 Variance, Planning & Zoning 25,000 15,758 30,000 30,000 0% 455 Animal Control Fees 300 269 300 300 0%
460 Franchise Fees 13,000 1,201 13,000 13,000 0%
480 Fines & Traffic Violations 4,000 3,111 4,000 4,000 0% 482 Cost Recoivery - Publications 3,000 1,500 3,000 3,000 0% 600 RHCA Lease Revenue 69,000 34,495 69,000 69,000 0%
650 Public Safety Aug Fund 1,200 930 1,800 1,800 0%
670 Interest on Investments 140,000 80,047 160,000 150,000 N/A 671 PARS Earnings 44,000 24,192 40,000 44,000 N/A
6XX Cal Water Grant - Turf Removal - 48,897 48,897 - N/A 675 Miscellaneous Revenue 6,000 85 1,000 1,000 0%
699 Transfers In - Refuse Fund 24,000 12,000 24,000 24,000 0% TOTALS $ 2,596,685 $ 1,016,483 $ 2,715,321 $ 2,728,545
CITY OF ROLLING HILLS
Preliminary Projections - FY 2025-26
General Fund
83 ATTACHMENT C
Preliminary FY 2025-26
Amended Actuals Year-End Status Quo Adjust- Baseline
Budget at 12/31/24 Projections Budget ments Budget
01 - CITY ADMINISTRATOR
702 Salaries -Full Time $ 436,262 $ 208,795 $ 420,000 $ 436,262 $ 20,354 $ 456,616 705 Temporary Salaries 7,000 - - 7,000 - 7,000
710 Retirement CalPERS-Employer 35,159 13,256 30,000 35,159 2,045 37,204 712 CalPERS Unfunded Liability - 76,564 - - - -
715 Workers Compensation Insurance 9,100 - 9,100 9,100 - 9,100 716 Group Insurance 80,378 47,279 85,000 80,378 23,292 103,670 717 Retiree Medical 37,500 19,651 40,000 37,500 2,500 40,000 718 Employer Payroll Taxes 33,821 14,271 28,000 33,821 1,702 35,523 719 Deferred Compensation 2,239 447 1,000 2,239 1,902 4,141 720 Auto Allowance 3,600 1,762 3,600 3,600 - 3,600
721 Phone Allowance 2,400 1,175 2,400 2,400 - 2,400
740 Office Supplies 13,000 1,952 4,000 13,000 - 13,000
745 Equipment Leasing Costs 11,000 5,261 11,000 11,000 - 11,000 750 Dues & Subscriptions 14,000 11,606 14,000 14,000 - 14,000 755 Conference Expense 2,000 1,245 2,000 2,000 - 2,000
757 Meetings Expense 2,300 698 2,300 2,300 - 2,300
759 Training & Education 5,000 - 2,000 5,000 - 5,000
761 Auto Mileage 500 560 1,000 500 - 500
765 Postage 19,500 6,064 12,000 19,500 - 19,500
775 City Council Expense 5,000 1,307 5,000 5,000 - 5,000 Department/Object Account
CITY OF ROLLING HILLS
FY 2025-26 Baseline Expenditure Budget
GENERAL FUND
1 Page: 1 84
ATTACHMENT C
Preliminary FY 2025-26
Amended Actuals Year-End Status Quo Adjust- Baseline
Department/Object Account Budget at 12/31/24 Projections Budget ments Budget 776 Miscellaneous Expenses 3,000 - 3,000 3,000 - 3,000
780 Comm./Newsletters & Outreach 2,500 531 1,500 2,500 - 2,500 785 Codification 2,400 - 2,400 2,400 - 2,400
790 Advertising 2,400 1,006 2,400 2,400 - 2,400
795 Other Gen Admin Expense 3,300 1,196 3,000 3,300 - 3,300 801 City Attorney 75,000 38,144 75,000 75,000 - 75,000
802 Legal Expense - Other 3,000 - 3,000 3,000 - 3,000
803 Legal & Other Outside Legal - 14,508 15,000 - - -
804 Legal Expense -CPUC - 10,199 15,000 - 15,000 15,000 820 Website 6,000 - 6,000 6,000 - 6,000
850 Election Expense City Council 15,000 1,338 15,000 15,000 (15,000) - 890 Consulting Fees 35,000 371 5,000 35,000 - 35,000
891 Records Management 24,806 3,282 25,000 1,700 - 1,700 Total City Administrator 892,165 482,468 843,700 869,059 51,795 920,854 05 - Finance
750 Dues & Subscriptions 4,500 2,098 4,500 4,500 - 4,500 810 Annual Audit 35,000 22,750 30,000 35,000 - 35,000
890 Consulting Fees 120,000 56,163 120,000 120,000 - 120,000 Total Finance 159,500 81,011 154,500 159,500 - 159,500
2 Page: 2 85
ATTACHMENT C
Preliminary FY 2025-26
Amended Actuals Year-End Status Quo Adjust- Baseline
Department/Object Account Budget at 12/31/24 Projections Budget ments Budget 15- PLANNING & DEVELOPMENT
702 Salaries 219,953 107,223 140,000 219,953 16,115 236,068 703 Salaries - Part-Time 26,587 10,048 15,000 26,587 302 26,889 710 Retirement CalPERS-Employer 17,726 6,874 10,000 17,726 1,508 19,234 715 Workers Comp. Insurance 3,900 - 3,900 3,900 - 3,900 716 Group Insurance 48,107 25,743 35,000 48,107 282 48,389 718 Employer Payroll Taxes 19,310 8,690 12,000 19,310 898 20,208 719 Deferred Comp 4,681 585 750 4,681 - 4,681
720 Auto Allowance 1,200 488 500 1,200 - 1,200
721 Phone Allowance 600 244 250 600 - 600
761 Auto Mileage 300 - - 300 - 300
750 Dues & Subscription 11,670 7,750 11,670 11,670 - 11,670 755 Conference Expense 2,000 1,248 2,000 2,000 - 2,000
759 Training & Education 1,000 - 500 1,000 - 1,000
776 Miscellaneous Expenses 2,000 - - 2,000 - 2,000
790 Publication/Advertising/Noticing 10,000 4,275 10,000 10,000 - 10,000 802 Legal Expenses-Other 10,000 5,388 10,000 10,000 - 10,000 872 Property Development-Legal Exp 37,000 7,239 15,000 37,000 - 37,000 875 Willdan Building 45,000 18,862 45,000 45,000 - 45,000 878 Build Inspect. LA County 250,000 129,127 300,000 250,000 - 250,000 881 Storm Water Management 90,990 86,874 90,990 90,990 - 90,990 884 Special Project Study & Consult. 5,000 - 5,000 5,000 - 5,000 886 Code Enforcement 62,880 30,870 61,000 62,880 - 62,880 3 Page: 3 86
ATTACHMENT C
Preliminary FY 2025-26
Amended Actuals Year-End Status Quo Adjust- Baseline
Department/Object Account Budget at 12/31/24 Projections Budget ments Budget 890 Consulting Fees (Onward) - - - - -
928 Traffic Engineering 5,645 3,828 6,000 5,645 - 5,645 Total Planning & Development 875,549 455,356 774,560 875,549 19,105 894,654 25 - Public Safety
830 Law Enforcement 293,000 147,233 294,000 293,000 14,600 307,600 833 Other Law Enforcement Exp 4,000 1,111 2,500 4,000 4,000 8,000 837 Wild Life Mgmt & Pest Control 20,000 1,000 2,000 20,000 - 20,000 838 Animal Control Expense 6,000 3,023 6,000 6,000 - 6,000 Total Public Safety 323,000 152,367 304,500 323,000 18,600 341,600 65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 40,000 52,456 52,456 40,000 - 40,000 901 South Bay Comm. Organization 17,600 2,528 17,600 17,600 - 17,600 915 Community Recognition 8,000 6,968 8,000 8,000 - 8,000 917 Emergency Preparedness 77,000 18,397 50,000 77,000 - 77,000 Total Non-Departmental 142,600 80,349 128,056 142,600 - 142,600 75 - CITY PROPERTIES
892 IT Services 63,000 35,278 63,000 63,000 - 63,000
893 Granicus Services 8,300 8,143 8,300 8,300 - 8,300
894 Computer Hardware Fund 5,000 647 1,500 5,000 - 5,000 925 Utilities 60,000 32,611 64,000 60,000 - 60,000
4 Page: 4 87
ATTACHMENT C
Preliminary FY 2025-26
Amended Actuals Year-End Status Quo Adjust- Baseline
Department/Object Account Budget at 12/31/24 Projections Budget ments Budget 930 Repairs & Maintenance 42,585 32,631 42,585 19,100 - 19,100 932 Area Landscaping 21,600 9,074 21,600 21,600 - 21,600 932 Landscaping Project - 48,897 48,897 - - -
946 Buildings & Equipment 15,000 - - 15,000 - 15,000
947 Non-Building Improvements - - - - - -
Total City Properties 215,485 167,281 249,882 192,000 - 192,000 TOTAL OPERATING EXPENDITURES 2,608,299 1,418,832 2,455,198 2,561,708 89,500 2,651,208
CAPITAL TRANSFERS
Capital Projects Fund 825,881 141,422 250,000 - - -
TOTAL EXPENDITURES $ 3,434,180 $ 1,560,254 $ 2,705,198 $ 2,561,708 $ 89,500 $ 2,651,208 5 Page: 5 88
CITY OF ROLLING HILLS
PRELIMINARY PROJECTIONS AND BALANCING
FISCAL YEAR 2025/26
89 Purpose of Report
▪To provide preliminary revenue projections for FY 2025/26 ▪ Projections based on revenues through 12/31/24 and projections for FY 2024/25
▪ Revenues will continue to be monitored through the next few months and will be refined further
▪To provide a preliminary glimpse of the balancing of
revenues and expenditures
▪Do we have a projected deficit or surplus?
90 KEY GENERAL FUND REVENUES
91 Property Taxes
▪3 components to P/T growth
▪ Annual CPI (2% max)
▪ Supplemental assessments
▪ Re-assessments from P/Y sales to MV
▪Growth from re-assessments generally
the largest component
▪Growth factors in possible P/T relief
granted by County
FYE Property %
June 30, Taxes Growth
2017 $ 1,007,250 Actual
2018 1,089,838 8.20% Actual
2019 1,089,613 -0.02% Actual
2020 1,201,368 10.26% Actual
2021 1,222,948 1.80% Actual
2022 1,323,001 8.18% Actual
2023 1,380,891 4.38% Actual
2024 1,432,117 3.71% Actual
2025 1,500,150 4.75% Projected
2026 1,560,780 4.04% Projected
92 Real Property Transfer Tax
▪FY 2021 - $132,888
▪FY 2022 - $80,719
▪FY 2023 $57,185
▪FY 2024 $63,040
▪FY 2025 through December 31, 2024 = $30,175
▪FY 2025 Projection = $60,000
▪FY 2025 Projection = $62,400 (4%)
93 Building & Other
Permit Revenue
FYE Building
June 30, Revenues
2017 602,149 Actual
2018 769,138 Actual
2019 482,048 Actual
2020 369,250 Actual
2021 184,378 Actual
2022 487,909 Actual
2023 578,496 Actual
2024 537,787 Actual
2025 400,000 Budget
2025 450,000 Projected
2026 450,000 Projected
94 Motor Vehicle License Fee
▪ License fees paid with vehicle registration = 2% vehicle depreciating value
▪Affected by volume of car sales
▪Recent trends
▪ FY 2022 – $247,241
▪ FY 2023 - $263,987
▪ FY 2024 Actual - $274,520
▪ FY 2025 Budget - $280,545
▪ FY 2025 Projected - $284,574
▪Assumed a 2% growth = $290,265
95 FY 2025/26
Preliminary
Revenue
Projections
Prelim.
Adopted Actuals Prelim. FY 25-26 Assumed
Budget at 12/31/24 YE Proj Estimate Growth
401 Property Taxes $ 1,500,750 $ 589,255 $ 1,500,750 $ 1,560,780 4% 405 Sales Taxes 10,000 8,402 15,000 15,000 0%
410 Property Transfer Tax 64,890 30,175 60,000 62,400 4% 415 Other Taxes 1,000 - - -
420 Motor Vehicle In Lieu 280,545 - 284,574 290,265 2%
440 Building & Other Permits 400,000 162,566 450,000 450,000 0% 441 C&D Permits 10,000 3,600 10,000 10,000 0%
450 Variance, Planning & Zoning 25,000 15,758 30,000 30,000 0% 455 Animal Control Fees 300 269 300 300 0%
460 Franchise Fees 13,000 1,201 13,000 13,000 0%
480 Fines & Traffic Violations 4,000 3,111 4,000 4,000 0% 482 Cost Recoivery - Publications 3,000 1,500 3,000 3,000 0% 600 RHCA Lease Revenue 69,000 34,495 69,000 69,000 0%
650 Public Safety Aug Fund 1,200 930 1,800 1,800 0%
670 Interest on Investments 140,000 80,047 160,000 150,000 N/A 671 PARS Earnings 44,000 24,192 40,000 44,000 N/A
6XX Cal Water Grant - Turf Removal - 48,897 48,897 - N/A 675 Miscellaneous Revenue 6,000 85 1,000 1,000 0%
699 Transfers In - Refuse Fund 24,000 12,000 24,000 24,000 0% TOTALS $ 2,596,685 $1,016,483 $2,715,321 $ 2,728,545
96 GENERAL FUND EXPENDITURES
97 Summary of Adjustments
▪Salaries
▪3.5% COLA
▪1.5% Merit-Based Bonus
▪Benefits
▪2% Increase to Max Contribution to health, dental, and vision ▪Increase in retirement contributions and employer taxes due to increased salaries
98 Summary of Adjustments – Cont’d
▪4% increase (estimated 3.5% to 4.5%) to Sheriff Contract and an increase to the adopted liability charge from 12.5% to 13%
▪ $18,764 total increase
▪ $14,600 to GF (75%)
▪Elimination of Election Expense budget - $15,000
▪Additional $15,000 for legal costs related to CPUC matters 99 PRELIMINARY BALANCING
FY 2024-25 FY 2025-26
Adopted Amended Prelim Baseline
Budget Budget Projections Budget
Operating Revenues $ 2,596,685 $ 2,596,685 $ 2,715,321 $ 2,728,545 Operating Expenditures 2,576,708 2,623,299 2,455,198 2,651,208 Operating Surplus (Deficit) 19,977 (26,614) 260,123 77,337 Capital Transfers - 825,881 250,000 -
Surplus (Deficit) - Total $ 19,977 $ (852,495) $ 10,123 $ 77,337 100
FAB Recommendations
▪Reduce building revenue budget from $450k to $400k
▪Add $15,000 for potential legal costs (already included in staff’s baseline budget)
▪Wait until we receive final premiums notice for liability insurance before adjusting
▪Keep the $15,000 for election costs to keep the budget more stable from year to year
101
Next Steps
▪March/April
▪ City staff develop proposed FY 25-26 expenditure budget ▪ If refuse rates will be increased, public notice sent to all property owners ▪April 28
▪ City Council receives overview of FY 25-26 Proposed GF Revenue Projections, GF expenditures by Department.
102
Recommendations
▪Consider and provide direction on the FAB Committee’s
recommendations
▪Provide any other direction to staff as appropriate
▪Provide direction on refuse rates to meet Prop 218 noticing requirements
103
QUESTIONS/DISCUSSION
104
Honorable [name]
Los Angeles County Supervisor
Los Angeles County Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Dear Supervisor [name],
Public safety remains the most important issue in our community. As one of the 44 cities that contract with the Sheriff’s Department for police response and patrol services, we are concerned that the Sheriff’s Department no longer has sufficient staffing to properly secure our neighborhoods.
At the LA County Board of Supervisors hearing on February 21, Sheriff Luna indicated that the Department has more than 1,400 vacant deputy positions. He said deputies “are doing 100% of the work, with only 76% of the personnel.”
We know that our local Sheriff’s station’s leadership is doing the best with the number of deputies they have available, but our requests for more deputies and less dependency on overtime hours have not been granted.
We have seen firsthand the physical and mental fatigue our deputy sheriffs are experiencing due to excessive overtime demands. Many of them work nearly 100 hours of overtime every month. We fear the next greater crisis will be the loss of deputy personnel to other agencies that offer a better-balanced workload, where overtime is not a constant mandate but a choice.
Our County will soon be in the global spotlight, hosting the Olympics and World Cup. We don’t want to send a message to the world to that our communities are not safe due to insufficient deputy positions.
These events should be an opportunity to highlight our cities and county’s strengths, placing them as premier tourist destinations. With the conditions as they are, we are not confident that our community has the number of deputy sheriffs available to keep us and our visitors safe.
We urge you to match the sentiments of our Sheriff and call this what it is, a staffing crisis at the Los Angeles County Sheriff’s Department. Please take immediate steps that will reduce the number of vacancies and support retention efforts for deputy sheriff positions.
Our community leaders are depending on you to act immediately on this issue and report your progress so that we can assure our residents and businesses that the Sheriff’s Department’s staffing crisis is on its way to resolution.
Sincerely
[name]
105
Honorable Janice Hahn
Supervisor, 4th District
Los Angeles County Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
Dear Supervisor Hahn,
Public safety is Lakewood’s top priority, and the ability to maintain it depends on having a fully staffed Sheriff’s Department. As one of the 44 cities that contract with the Sheriff’s Department for police response and patrol services, we are deeply concerned about the department’s ongoing deputy shortage, which directly impacts our residents’ safety.
At the LA County Board of Supervisors hearing on February 21, Sheriff Robert Luna reported that the department has more than 1,400 vacant deputy positions and is operating at just 76% of its necessary staffing levels. Our local Sheriff’s station is doing the best it can with limited personnel, but notwithstanding those efforts, the last couple of years have seen an increase in Part I crimes in Lakewood. Unfortunately, the moratorium on Sheriff contract augmentation due to the vacancies has prevented us from adding more Deputies to meet the increase in crime. In lieu of adding Deputies, we’ve had to add non-sworn public safety resources at quite some expense. However, these resources fall far short of the effectiveness of sworn Deputies, which we would prefer to add but for the moratorium. Even worse, we have been told that the moratorium is not likely to be lifted soon.
Our frustration is not just driven by the impact to our community, but also the toll taken on the hardworking men and women of the Department. The current reliance on mandatory overtime is unsustainable. Many deputies are working nearly 100 overtime hours each month, leading to exhaustion, burnout, and an increasing risk of losing trained personnel to other agencies that offer better work-life balance. If this trend continues, the department will struggle not only to fill existing vacancies but also to retain its remaining deputies.
This staffing crisis is a direct threat to public safety—one that will only be magnified as our County prepares to host the Olympics and World Cup. The world will be watching, and we must ensure that our communities are safe and adequately staffed. These global events should showcase Los Angeles as a premier destination, not expose its law enforcement shortages.
We know that the hiring shortfall is not unique to the Department - it’s a nationwide issue - but it is the burden of all of our communities and all our responsibility to address. We urge you to take the necessary action to address this public safety crisis. For Lakewood certainly - and for most cities I would imagine - there is no higher priority than public safety, and prioritizing the hiring and retention of deputy sheriffs must be at the forefront of the County’s agenda. We ask that you implement concrete measures to accelerate hiring and improve retention efforts to ensure that our Sheriff’s Department is fully staffed and prepared to meet the needs of our communities.
Thank you for your attention to this important matter. I would appreciate the opportunity to follow up with you in the near future to hear your thoughts on how this issue can be addressed.
Sincerely,
Todd Rogers
Mayor
106
|
ANNETTE C. DELGADILLO
Mayor
PEGGY LEMONS
Vice Mayor
ISABEL AGUAYO
Councilmember
BRENDA OLMOS
Councilmember
VILMA CUELLAR STALLINGS
Councilmember
Dedicated to providing fiscally responsible services that maintain a vibrant community. facebook.com/CityofParamount instagram.com/paramount_posts youtube.com/CityofParamount 16400 Colorado Avenue • Paramount, CA 90723-5012 • Ph: 562-220-2000 • paramountcity.com March 21, 2025
Honorable Janice Hahn Supervisor, 4th District
Los Angeles County Hall of Administration
500 West Temple Street
Los Angeles, CA 90012
RE: Public Safety in Paramount
Dear Honorable Supervisor Hahn,
Public safety has always been the City of Paramount’s top priority, and our ability to maintain it depends on having a fully staffed Sheriff’s Department. As one of the cities that contracts for police services, we are deeply concerned about the ongoing deputy shortage, which directly impacts the safety of our residents and businesses.
Sheriff Robert Luna recently reported that the department has over 1,400 vacant deputy positions and is operating at just 76% of its necessary staffing levels, calling this a crisis.
Our local Sheriff’s station is doing its best with limited personnel. In fact, due to the dedication of our deputies and the partnership with the City’s non-sworn staff, crime in Paramount fell in 2024 compared to 2023. However, without adequate Sheriff’s staffing levels, we are concerned that this positive trend will not continue and crime could increase in Paramount, thereby nullifying all of our constructive efforts.
As you can imagine, the labor shortage takes a toll on the hardworking men and women of the Sheriff's Department. The current reliance on mandatory overtime is unsustainable.
We’ve heard that many deputies are logging nearly 100 hours of overtime each month, leading to exhaustion, burnout, and a potential risk of losing trained personnel to other agencies that offer better work-life balance. If this trend continues, the department will struggle to fill existing vacancies and retain its remaining deputies. In Paramount, we are doing our part. We recently provided Paramount deputies at City expense a Refresh & Restore Day complete with massages sessions, healthy food alternatives, morale boosters, and wellness gift bags.
We acknowledge that the hiring shortfall is not unique to the Sheriff’s Department; it is a nationwide issue that affects all our communities. We respectfully ask that you approve any measures that enhance recruitment and accelerate the processing of new hires to the Sheriff’s Department. Doing so would ensure that our Sheriff’s Department is fully staffed and prepared to meet the needs of our communities. 107
Letter of Support – Public Safety in Paramount
March 21, 2025
For Paramount, as for most cities, there is no higher priority than public safety, and we respectfully ask that the Board of Supervisors prioritize the hiring and retention of deputy sheriffs. Thank you for your attention to this issue and for your continued leadership in supporting the 4th District. Please feel free to contact City Manager John Moreno at (562) 220-2225, if you have any questions. We thank you for your time and consideration.
Sincerely,
CITY OF PARAMOUNT
Annette C. Delgadillo
Mayor
CC: Paramount City Council
Marcel Rodarte, Contract Cities Executive Director
108
Agenda Item No.: 13.B
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: SAMANTHA CREW, MANAGEMENT ANALYST
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: RECEIVE AN UPDATE ON THE EMERGENCY OUTDOOR SIREN
NOTIFICATION SYSTEM PROJECT AND STANDARD OPERATING
PROCEDURES
DATE: March 24, 2025
BACKGROUND:
SAFE Network Units, Siren Test Results, and SOP
The City of Rolling Hills has been working closely with HQE Systems, Inc (HQE) to finalize the installation of the Emergency Outdoor Siren Notification System, a capital improvement project aimed at enhancing emergency alerting. This project originated from the Block Captain Communication Project, with strong advocacy from the Block Captains and the Honbo family.
This evening, staff will present the Standard Operating Procedures (SOP) (Attachment A) and seek City Council recommendations implementing SAFE Units and determining cost responsibility. HQE, the system vendor, will present an overview of the March 4, 2025 siren test (Attachment B) and provide technical recommendations, including strategic system expansion, vegetation management, multi-channel alerting, and enhanced resident education initiatives. They will also share post-siren test survey results (Attachment C), discuss strategies for purchasing SAFE Units and will be available to address any follow-up questions from the Council.
Project Development Timeline
Initial Planning & Feasibility Study (2019-2022)
Funding was allocated to explore various communication platforms for emergency situations.
The City initially tested two-way radios, but they proved ineffective. As a result, the City issued a Request for Proposals (RFP) to identify alternative solutions. HQE was selected through this process and conducted a feasibility study on an outdoor mass notification system.
Several installation options were evaluated, with cost estimates ranging from $144,573 to 109
$423,683, depending on the number of poles. After careful review and sound propagation studies, the City ultimately selected a system utilizing three poles for installation.
Approval & Installation Progress (2023-2024)
The City Council approved funding for the siren system at a cost of $261,000 (Attachment D), with an optional $13,981 annual maintenance fee. The permitting process required reviews from both the Rolling Hills Community Association (RHCA) and Los Angeles County Building and Safety (LACBS).
Following these reviews, RHCA approved a revocable license for siren installation, with a condition allowing for future integration of a communication antenna if feasible. After receiving clearance from Southern California Edison, installation work officially began.
System Testing, SOP Development, and SAFE Network Units (2024-2025) System Testing
Several siren tests were conducted to determine the optimal frequency (500-800Hz) for effective coverage in Rolling Hills' unique topography. During testing, HQE identified technical issues related to impedance balance, necessitating additional system reconfiguration.
Most recently, on March 4, HQE conducted a system-wide siren test to evaluate sound output, performance, and coverage. Prior to the test, an FAQ document (Attachment E) was distributed to residents via Dwelling Live and included as an attachment in the Alert SouthBay notification, which was sent the evening before the test. Three sirens were activated sequentially to measure sound levels at multiple locations. HQE personnel, along with City staff and Block Captains, were stationed throughout the City to provide real-time feedback on the various alerts. Following the test, HQE provided a survey, available to residents through Dwelling Live to gather community feedback. The test results, along with survey responses, have been compiled into a report prepared by HQE.
SOP
In October 2024, HQE presented the first draft of the SOP to City staff for review. The draft was evaluated by Rolling Hills City Staff, Chief Kane from the LA County Fire Department, Captain Guerrero from the Los Angeles Sheriff's Department, and Area G Disaster Management Area Coordinator (DMAC) Brandy Villanueva.
Following the initial review, staff submitted a revised SOP to the Siren Ad Hoc Committee for further evaluation and input. Adjustments recommended by the Ad Hoc Committee have been incorporated. Additionally, based on further recommendations from the Area G DMAC, Brandy Villanueva, staff made additional revisions to reflect the suggested changes. To ensure clarity, the most recent updates have been highlighted in yellow for easy reference. This evening, staff is presenting the SOP to the City Council to receive and file.
SAFE Network Units
Rolling Hills received a Community SAFE Grant (CSG) from HQE (Attachment F), providing a $30,000+ public safety communications network that operates independently of cellular or AC power for emergency communication. As part of the grant, HQE is offering up to 2100 indoor SAFE Units at at-cost pricing, bringing the total public safety enhancements to over $65,000.
Following HQE's presentation this evening, Staff are seeking recommendations from the City 110
Council regarding the establishment of the Standard Operating Procedures (SOP) and are also looking for direction on the path forward regarding the SAFE Network Units, specifically whether the cost of the units should be covered by the City or placed on the residents. Council input will help determine the best approach to integrating these public safety enhancements within the community.
DISCUSSION:
Standard Operating Procedure (SOP)
Through extensive research and valuable stakeholder feedback, staff are presenting a Standard Operating Procedure (SOP) to the City Council this evening to receive and file. The goal of this SOP is to provide a clear, structured framework for the operation, maintenance, and activation of the City's Emergency Outdoor Siren Notification System, ensuring consistency and efficiency in emergency response. Staff are presenting the SOP as a living document, subject to ongoing evaluation and refinement, for the City Council to receive and file. An Alert and Warning Standard Operating Procedure Manual, which will provide detailed, step-by-step procedures for City staff, emergency management personnel, and mutual aid partners will be forthcoming. Before this manual can be finalized, staff training will be required to ensure effective implementation.
The SOP was developed by analyzing best practices from established siren protocols in other municipalities. However, given that every city has unique geographical, environmental, and operational considerations, adjustments were necessary to align with the specific needs of Rolling Hills.
Described in the SOP are the potential threats to Rolling Hills and the City's alerting systems and tools, including outdoor sirens, the SAFE network and units, Everbridge (Alert SouthBay), Wireless Emergency Alerts (WEA), and RHCA's Dwelling Live. The SOP also defines roles and responsibilities, with the Incident Commander holding ultimate authority over evacuation warnings and orders, while the City Manager is responsible for activating public alerts. The pending Alert and Warning Standard Operating Procedure Manual will establish a succession plan, ensuring trained City staff have the capability and authority to activate the outdoor siren system when needed. As in an Emergency Operations Center (EOC) activation, City staff are legally required to serve as disaster service workers under California law.
As the City begins utilizing and testing the siren system, further practical insights will emerge regarding system performance, community response, and operational best practices. These real-world applications will provide a more comprehensive understanding of the system’s effectiveness, allowing staff to refine procedures, incorporate lessons learned, and enhance response strategies over time. Staff will continue to monitor the system performance, gather community feedback, and collaborate with emergency response partners to ensure the SOP remains up-to-date, adaptable, and aligned with the City's public safety objectives.
SAFE Network Units
Staff is seeking direction on the best path forward regarding the funding and implementation of the SAFE Network Units. A key consideration is whether the cost of these public safety enhancements should be fully covered by the City, passed entirely to residents, or approached through a cost-sharing model such as a subsidy or partial reimbursement program. 111
Council input is essential in determining the best approach to implementing these units within the community. If the City assumes full or partial financial responsibility for the units, several logistical and policy questions arise, including ownership and transferability. For instance, if a homeowner who has received a city-funded unit moves, would they be required to return the unit to the City, or would ownership transfer to the new occupant? Additionally, if the City retains ownership, what mechanisms would be in place to track and manage the units over time?
One potential advantage of having residents purchase the units themselves is that it eliminates any ownership and management concerns for the City. With this approach, the City would not need to coordinate, store, or track the units, and responsibility for maintenance and replacement would rest solely with the homeowners. Additionally, this would ensure that if a resident moves, the unit remains their property without requiring any return or transfer process.
This evening, the vendor is present to provide an overview of how their website can facilitate a seamless purchasing process for residents. Their platform would allow individuals to independently acquire SAFE Units, streamlining the process and reducing the administrative burden on the City.
FISCAL IMPACT:
The potential fiscal impact to the City depends on whether the City assumes the cost of the SAFE Network Units or if the expense is passed on to residents.
HQE has offered at-cost pricing for the SAFE Unit, up to 2100 Units (originally 700 Units).
At-costs pricing per Unit - $92.84, before other direct costs (8.75% tax, shipping/handling).
MSRP per Units - $142.95, before other direct costs (8.75% tax, shipping/handling).
Considerations:
If the City covers the full cost, the total fiscal impact would depend on the number of units provided. For example, if 2,100 units were distributed, the total cost would be $210,000.
If the City subsidizes a portion of the cost, the financial impact would vary based on the level of subsidy offered.
If residents are responsible for purchasing their own units, there would be no direct cost to the City.
HQE awarded the City of Rolling Hills a Community SAFE Grant (CSG). This grant includes the installation of the SAFE Network System. The open market value of the grant exceeds $30,000.
CONCLUSION
Establishing a clear framework for funding, ownership, and accountability will be crucial in ensuring the long-term success and sustainability of this initiative. Council guidance on these issues will help shape a policy that balances public benefit with fiscal responsibility.
In summary, staff is requesting the City Council to take the following actions:
1. Receive and file the Alert and Warning Standard Operating Procedure (SOP)
2. Receive and file a status update on the Siren Project 112
3. Provide direction on the SAFE Network Units and determine the preferred funding approach for deploying SAFE Network Units within the community by selecting one of the following options:
Option A: The City fully covers the cost of the units.
Option B: Residents are responsible for covering the full cost of the units.
Option C: A cost-sharing approach is implemented, such as a subsidy program or partial reimbursement model t to distribute the financial responsibility between the City and residents.
RECOMMENDATION:
Receive and file SOP. Provide direction on implementing SAFE Units and determining cost responsibility.
ATTACHMENTS:
Attachment A - PS_EMP_241216_SIR_SOP_F(V-1).pdf
Attachment B - PS_SIR_250324_TEST_SUMMARY_250304.pdf
Attachment C - PS_SIR_250324_TEST_SURV_250304.pdf
Attachment D - CL_AGN_230706_HQE_SirenInstallation_F_A2_E.pdf Attachment E - PS_SIR_250228_HQE_OutdoorSystem_FAQs.pdf Attachment F - PS_SIR_250324_HQE_SAFE_GRANT.pdf
113
PS_EMP_241216_SIR_SOP_F(V-1)
City of Rolling Hills
Alert and Warning Standard Operating Procedure (SOP)
114
PS_EMP_241216_SIR_SOP_F(V-1)
1. PURPOSE
The purpose of this Standard Operating Procedure (SOP) is to establish clear, effective protocols for issuing emergency alerts and warnings to protect the safety of residents and visitors within the City of Rolling Hills. This document details the systems used, the responsible personnel, and the procedures for issuing alerts in the event of various types of emergencies, ensuring timely and accurate communication during situations that pose imminent threats to life or property. The SOP is intended for use by City staff, including emergency management and mutual aid partners, and serves as a guide to ensure that the appropriate actions are taken based on the nature and severity of the emergency.
The SOP will focus on the utilization of the Everbridge mass notification system, which is deployed through the City’s Alert SouthBay partnership. It will also cover the use of Genasys, the Rolling Hills Community Association (RHCA) Dwelling Live system, and the newly installed outdoor warning sirens.
These systems are integral to the City’s emergency response infrastructure, enabling rapid and broad dissemination of critical information to the public. This procedure outlines when and how to activate these systems for various emergency scenarios, including natural disasters, civil disturbances, and public health emergencies.
2. SCOPE
This SOP applies to all departments and personnel within the City of Rolling Hills involved in the planning, execution, and management of public alerts and warnings. The procedure covers both internal coordination among City officials and the external dissemination of alerts to the public via multiple channels, including the Everbridge mass notification system, outdoor warning sirens, the Rolling Hills Community Association’s Dwelling Live and coordination with media outlets. It also addresses coordination with neighboring jurisdictions as part of the Alert SouthBay initiative to ensure consistency and effectiveness in the dissemination of emergency information. Additionally, the Alert and Warning Standard Operating Procedure Manual outlines step-by-step procedures for city staff, emergency management personnel, and mutual aid partners to follow.
This document covers a wide range of primary and secondary threats specific to the City of Rolling Hills’ geographic location, including:
Primary Threats:
Wildfire Land Movement Earthquake Aftershock Utility
Disruptions
115
PS_EMP_241216_SIR_SOP_F(V-1)
Secondary Threats:
Heavy
Rain
Heavy
Wind
Mudslides Thunderstorm Public
Health
Civil
Unrest
Each threat type will trigger specific alert protocols, which are designed to notify residents and visitors promptly and to provide clear, actionable guidance for ensuring safety.
3. THREAT OVERVIEW
The City of Rolling Hills faces several key threats that require tailored alert protocols, including primary and secondary threats.
Primary Threats:
Wildfire
Due to the City’s proximity to brush and wilderness areas, wildfires are a significant threat. The Palos Verdes Peninsula, including Rolling Hills, is designated as a Very High Fire Hazard Severity Zone by the State of California Department of Forestry and Fire Protection. Wildfires can spread rapidly, requiring swift evacuation and sheltering procedures to protect life and property. Dry conditions combined with high winds can intensify these threats.
Land Movement
Historically, Rolling Hills has seen slow land movement and sinkholes occur within the City. Weather and unstable areas can increase the risk of landslides. If roads become compromised, residents could become isolated, due to the many cul-de-sacs within the City.
Earthquake
Located in Southern California, the City is prone to seismic activity. Earthquakes can occur without warning and result in severe structural damage, fires, and hazardous material releases.
Aftershock
Aftershocks, which follow major earthquakes, also present significant risks and require immediate response.
Utility Disruptions
An interruption or failure in the essential services that supply electricity, water, gas, or telecommunications to a community can have a destabilizing impact on a community. These disruptions can be caused by various factors, including natural disasters (such as wildfires, earthquakes, land movement or storms), infrastructure failures, maintenance work, or emergency situations. Power 116
PS_EMP_241216_SIR_SOP_F(V-1)
outages, public safety power shutoff (PSPS), water service interruptions, gas supply disruptions and telecommunications failures are all forms of utility disruptions.
Secondary Threats:
Heavy Wind
The City occasionally experiences extreme wind conditions, which can result in downed power lines, falling trees, and flying debris. Winds exacerbate wildfire risks and make it more challenging to evacuate or to respond to emergencies.
Heavy Rain
When an area sees a high amount of precipitation in a short period of time, flooding can occur. If rain is heavy or prolonged the soil struggles to absorb the water efficiently and may overwhelm water infrastructures. Roads may become compromised, and homes may see damage. Flooding is the most common disaster in the United States.
Mudslide
During heavy rainstorms or after earthquakes, the hillsides surrounding the City are at risk of destabilization, leading to mudslides. These events can block roads, damage property, and pose lifethreatening hazards to anyone in the affected areas.
Thunderstorm
Thunderstorms in Rolling Hills can bring heavy rain, lightning, strong winds, and hail, posing risks like flash floods, fires from lightning strikes, and power outages. These storms can also down trees and power lines, creating hazardous conditions. While typically brief, thunderstorms can escalate quickly, requiring fast response to ensure public safety.
Public Health Emergencies
Pandemics and other public health crises, such as disease outbreaks, and unsafe water quality require mass communication to ensure the public is aware of safety protocols, medical guidelines, and resource availability.
Civil Unrest
Although less common, civil unrest, active shooter situations or disturbances may occur, requiring shelter-in-place orders or guidance to avoid certain areas for public safety.
4. ALERT SYSTEM AND TOOLS
The City of Rolling Hills has alert systems and tools that require electricity, cellular signal, or access to the internet during an emergency. These alert systems include Everbridge Mass Notification System (via Alert SouthBay). The City of Rolling Hills may experience power and cellular outages during emergencies including Public Safety Power Shut-off (PSPS) incidents, adverse weather conditions, and heightened fire 117
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conditions. Outdoor Warning Sirens are designed to notify residents when there is disruption to electrical power and cellular systems and operate using solar power and battery-backup capability. Due to the nature of an Outdoor Warning Siren, indoor audibility can vary. The Outdoor Warning Siren should be considered as a secondary warning method to be used with the City’s primary notification system, Everbridge, when evacuation is imminent.
The City of Rolling Hills utilizes their alert systems that are coordinated and deployed based on the type and severity of the emergency. The two systems, Everbridge Mass Notification System and Outdoor Warning Sirens, are discussed below.
4.1 Everbridge Mass Notification System (via Alert SouthBay) The Everbridge system allows for rapid dissemination of alerts through multiple communication channels, including phone calls, text messages, and emails. This system is employed for a wide range of emergencies, from weather advisories to evacuation warnings and orders. ● Primary Use Cases: Imminent threats to life or property, mandatory evacuation orders, and public safety announcements (such as shelter-in-place orders or road closures). ● Capabilities: Geographically targeted messaging, the ability to update information quickly, and real-time analytics on message delivery and response rates.
The Everbridge system is integrated with the broader Alert SouthBay initiative, enabling coordination with neighboring jurisdictions to ensure consistent messaging across City boundaries during region-wide emergencies.
4.2 Wireless Emergency Alerts (WEA)
WEA alerts are government-issued, geographically targeted messages sent to mobile devices to inform the public about critical emergencies. These alerts are designed to warn people about imminent threats, such as severe weather events, natural disasters, public safety emergencies, AMBER Alerts, and national security threats. WEA alerts do not require users to opt in and are broadcast through cell towers to reach affected areas, even if phone lines are congested. The alerts are issued by authorized government agencies, such as the National Weather Service (NWS), local emergency management, and public safety officials.
4.3 Outdoor Warning Sirens
The City has installed three strategically placed outdoor warning sirens to provide auditory alerts in the event of life-threatening emergencies.
Locations
• City Hall – 2 Portuguese Bend Road
• Fire Station – 12 Crest Road West
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• Crest Road East Gate – 3960 Crest Road East
The sirens can broadcast clear, high-decibel tones followed by voice messages that provide specific instructions to situations that pose immediate risk to life or require evacuation including:
Use Cases: Wildfires, land movement, earthquakes and aftershocks, mudslides, heavy winds, heavy rains, thunderstorms, tsunamis, public advisements including public health, and civil unrest conditions that pose immediate risk to life or require evacuation. ● Features: Each siren is equipped with a tone alert and a clear voice broadcast messaging system that can be heard across large outdoor areas. Siren tones are followed by live or pre-recorded voice messages with instructions.
● SAFE Network System: This system is a public safety communications network designed to operate independently of cellular or AC power. It ensures uninterrupted communication between the City’s leadership and residents, even during catastrophic events when traditional communication methods fail. The system operates through a decentralized, self-sustaining framework that uses advanced radio frequency technology to maintain reliable communication. ● Indoor SAFE Units for Homes: SAFE Units are compact, easy-to-install, ADA compliant devices designed to provide emergency alerts and critical information directly within residents’ homes.
These units serve as a vital link in the communication chain, ensuring that even during widespread outages or disasters, households remain informed and connected to City leadership and emergency services. The units are designed to operate with standard A.C. power and include a rechargeable backup battery.
*When electricity and cellular signals are available, the Outdoor Warning Sirens will be used alongside Everbridge to ensure that people outdoors, as well as those indoors with mobile phones, and or other emergency communication devices receive critical information.
5. ROLES AND RESPONSIBILITIES
Effective execution of this SOP requires a clear delineation of roles and responsibilities among City departments and officials.
5.1 Incident Commander (IC)
The Los Angeles County Fire Department Incident Commander holds ultimate authority over the need for evacuation alerts and warnings. Responsibilities include:
● Tactical and operational responsibility or incident management, including the ability to activate sirens and other warning systems when the immediacy of the threat requires it for the protection of residents’ lives.
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5.2 City Manager (CM)
The City Manager or designated person holds authority over the activation of public alerts and warnings.
Responsibilities include:
• In coordination with the IC, ensuring timely decision-making regarding evacuations, shelter-inplace orders, or other necessary actions during emergencies. • Authorizing the use of Everbridge and outdoor warning sirens. • Coordinating with the Emergency Operations Center (EOC) and other City partners to ensure appropriate response and resource allocation.
• Notifying utility partners.
5.3 City Council (CC)
The City Council plays a key role in policy decisions. The Council will provide direction and guidance to the City Manager. In an emergency the City Council may:
• Develop and recommend emergency mutual aid plans and agreements. • Adjust ordinances, resolutions, rules and regulations as are necessary to implement such plans and agreements.
• Implement other emergency measures.
5.4 Emergency Services Coordinator (ESC)
The Emergency Services Coordinator is responsible for overseeing the technical and operational aspects of public alerts. This includes:
● Monitoring weather reports, seismic data, and other indicators of potential threats. ● Coordinating with Alert SouthBay to disseminate accurate, timely information via Everbridge. ● Ensuring that the outdoor warning sirens are tested regularly and remain operational.
5.4 Public Information Officer (PIO)
The Public Information Officer is tasked with drafting and reviewing all public messaging before dissemination to ensure clarity and accuracy. Specific responsibilities include:
● Drafting messages for Everbridge and the outdoor sirens based on pre-scripted templates. ● Preparing City Council talking points.
● Serving as the liaison with news outlets, public relations firm, and ensuring accurate information is relayed through official channels.
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5.6 Rolling Hills Community Association (RHCA)
The RHCA plays a key role in supporting the City's emergency response infrastructure. Responsibilities include:
● Assisting the City in the preparation of evacuation routes and execution of evacuation. ● As an additional resource to the City, calling Southern California Edison for downed power lines, and attending to fallen trees, and other hazards caused by high winds or earthquakes. ● Messaging residents on Dwelling Live at the City Managers request. ● Unlocking the closed Crest Gate as an evacuation exit.
5.5 Rolling Hills Emergency Operations Center (EOC) organizational chart
6. ALERT ACTIVATION PROCEDURES
The activation of alerts is critical for ensuring public safety during emergencies. The decision to activate alerts is based on the nature of the threat, the population affected, and the time available to respond.
The following outlines the procedure for activating both the Everbridge system and the outdoor warning sirens. Please see Appendix B – Advisory, Warning, and Order Guidelines for alerting.
6.1 Everbridge Alerts
Activation of Everbridge involves several key steps to ensure accurate and timely dissemination of information:
● Step 1: Threat Identification
The IC or ESC will assess the threat level and geographic area impacted, taking into consideration reports from local, state, and federal agencies (e.g., National Weather Service, USGS).
Incident
Commander
(IC)
Operations Planning Logistics Finance
Public Information
Officer (PIO)(ESC)
Policy Group
(CC)
EOC Director
(CM)
EOC Coordinator
(ESC)
Legal Advisor
(City Attorney)
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● Step 2: Message Drafting
Using pre-scripted templates, the ESC or PIO will draft a message tailored to the specific emergency, providing clear instructions to the public on what actions to take. The message will include source information, details about the threat, protective actions, and the expected expiration of the alert.
● Step 3: Authorization
The drafted message will be reviewed and approved by the City Manager or ESC. In a major event, the Area G DMAC and the Alert SouthBay Coordinator will also be consulted with. ● Step 4: Message Dissemination
Once authorized, the ESC will activate the Everbridge system through the Alert SouthBay platform, ensuring that the message is distributed via all available communication channels, including text, email, phone calls, and social media.
6.2 Outdoor Warning Siren Activation
The outdoor warning sirens are primarily used for emergencies and are most useful in situations where there has been loss of electrical service. The following steps are used to activate the sirens:
● Step 1: Assess the Need for Siren Activation
The IC will determine when an evacuation is necessary.
● Step 2: Activation
If evacuation is required, the CM or designee will activate the sirens through the central control system. They will select the appropriate siren sound and pre-recorded message. *Refer to the Alert and Warning Standard Operating Procedure Manual for detailed instructions. ● Step 3: Genasys and Everbridge
The ESC will send an Everbridge notification and update Genasys according to instructions given by the IC.
● Step 4: Issue Follow-Up Instructions
After the sirens are activated, the ESC or PIO will ensure that additional instructions are disseminated through Genasys and Everbridge, including specific guidance on evacuation routes, shelter-in-place instructions, and emergency shelters.
*
7. MESSAGING GUIDELINES
2. CM or
Designee
Activates
Siren
1. IC
Orders
Evacuation
3. Alert via
Everbridge
& Genasys
Update
4. ESC will
provide
Follow-up
Instructions
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Effective emergency communication requires clear, concise, and consistent messaging. The following guidelines apply to all public alerts issued by the City of Rolling Hills.
7.1 Pre-scripted Messages
Pre-scripted messages enable alerts to be delivered promptly while ensuring they contain all essential information. However, if an incident is not covered by the pre-scripted messages, alerts can be created in real-time at the discretion of the CM or their designee. Each message will include the following components:
● Source: Clearly identify that the message is from the City of Rolling Hills. ● Threat Description: Provide a brief but detailed explanation of the emergency (e.g., "Mudslide imminent in the [area].").
● Protective Actions: Instruct the public on what actions to take, such as "Evacuate immediately using Palos Verdes Drive."
● Expiration Time: Inform the public when they can expect updates or when the alert will expire.
Refer to Appendix A for pre-scripted message templates.
7.2 Language Accessibility
To ensure all residents, including non-English speakers and those with access and functional needs, can understand and act on the alerts, all messages will be:
● Translated into Spanish and other commonly spoken languages in the region, as required by Senate Bill 1078.
● Written in simple, non-technical language to avoid confusion.
8. COORDINATION AND COMMUNICATION
In large-scale emergencies, effective communication between the City of Rolling Hills and neighboring jurisdictions is crucial to prevent confusion and conflicting messages. Coordination efforts include:
● Inter-Agency Coordination
The City of Rolling Hills will coordinate with neighboring jurisdictions as part of the Alert SouthBay partnership. This ensures consistent messaging across City boundaries and facilitate mutual support for evacuation efforts, sheltering, and public information dissemination. ● Media Engagement
The PIO will maintain close contact with local news outlets to provide real-time updates and ensure accurate information is broadcasted to the public. Press releases will be coordinated with neighboring jurisdictions to present a unified message. ● Residents
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The City of Rolling Hills will provide on-going communication with residents during the emergency using Alert SouthBay, the City of Rolling Hills website, RHCA Dwelling Live and other means (e.g. local television, radio, etc.).
• Non-Emergent Communication
The City website will have a siren page which will list frequently asked questions (FAQs). The siren page will also present an educational video along with other pertinent information.
Additionally, the City’s Blue Newsletter will have a dedicated section that will remind residents of the siren’s monthly testing and will refer to the City’s website siren page for more information.
9. TESTING AND MAINTANANCE
Monthly siren tests have several purposes. These include verification that the siren is functioning, enabling listeners to learn the sounds used by outdoor warning sirens, and providing a trigger for immediate action drills by people at home. The following outlines the testing protocols for both the outdoor warning sirens and the Everbridge system.
9.1 Monthly Siren Test
The City of Rolling Hills will conduct tests of the outdoor warning sirens at the discretion of the CM. The tests will ensure that the sirens are operational and that the public is familiar with the sound and purpose of the sirens.
The test sequence is as follows:
1. 30-second tone to signal the start of the test.
2. Voice Announcement: “This is a test of the City of Rolling Hills' Outdoor Warning Sirens. In the event of an emergency, the sirens will broadcast emergency alerts, providing details of the situation and instructions. This is only a test."
3. 30-second tone following the voice announcement.
Pre-test protocol includes the following steps:
• Notify Rolling Hills residents announcing the test via Alert South Bay, the Blue Newsletter and Dwelling Live.
• Send a form letter email to the ESC of City of Lomita, Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates and Torrance, announcing each monthly test the day prior to the actual test.
Also send the email to:
- The Captain and Rolling Hills assigned Deputy from the Lomita Sheriff’s Station, - Division I Assistant Chief of the Los Angeles County Fire Department (LACOF) and Community Services Liaison,
- The Rolling Hills Fire Station,
- Alert SouthBay Administrator,
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- Area G DMAC,
- Rolling Hills Community Association Manager and Gate Supervisor, - Palos Verdes Peninsula Unified School District (PVPUSD), - Miraleste Intermediate School,
- Peninsula Heritage School,
- Dapplegray Elementary School.
• Everbridge alert will be delivered two (2) hours prior to the test. This pre-scripted message should include the location, date, time and the duration of the test. Also, state that this is a test only and that no action is required.
9.2 Cancelation of Monthly Test
If, on the day of the siren test, the National Weather Service forecasts a threat of actual severe weather to the area within the six (6) hours prior and through the six (6) hours following the siren test, the test should be cancelled. Looming severe weather or other developing emergency situations are appropriate reasons to cancel siren tests to reduce public confusion. Cancellation reassures people that officials are actively monitoring developing situations and making appropriate adjustments when needed.
Required actions:
• Notify neighboring jurisdictions and recipients of the form letter email. • Send out an Everbridge notification to all residents stating that the test has been cancelled.
9.3 Staff Training
All personnel responsible for managing and activating alert systems will participate in regular training sessions. This includes hands-on training with the Everbridge platform, protocols for issuing alerts, and operation of the outdoor siren system. Quarterly Everbridge training is required to maintain system access, while city staff will receive annual siren system training, with refresher courses provided after significant updates or changes to the alert systems.
9.4 Residents Training
All residents should receive on-going education in Rolling Hills emergency notifications. This training should include both SouthBay Alert and the Outdoor Siren System. Training should include how they will be notified when there is electrical power and cellular service, and when there is no power or cellular service. The Evacuation Procedures - Quick Reference Guide should be included in the training materials. Ideally, the training material should be a video and posted on the City of Rolling Hills website so that all residents, new and old, can view and learn about the emergency notification systems.
9.5 Revision of SOP
Identify if revisions to the SOP are necessary. If there is a need, required actions include:
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• Propose changes
• Gather feedback from stakeholders
• Incorporate changes
• Submit the revised SOP to the City Manager for approval • Communicate and train relevant personnel
• Keep thorough documentation of the revision process for compliance purposes • Review periodically
CONTACT INFORMATION FOR PUBLIC ALERTS
Residents seeking additional information about the City's alert and warning systems can visit the City of Rolling Hills' official website at https://www.rolling-hills.org/ or contact the Emergency Service Coordinator, Samantha Crew, at the City Hall at 310 377-1521 126
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APPENDIX A - PRE-SCRIPTED MESSAGE TEMPLATES
This appendix contains pre-scripted message templates for each major emergency scenario, including primary and secondary threats to Rolling Hills. Each template is designed to provide clear, actionable information to the public, ensuring that residents and visitors can take immediate steps to protect themselves during an emergency.
Alert Templates
Primary Threat Advisory Warning Order
Wildfire
"Advisory: Fire danger is
high today due to dry
conditions. Avoid outdoor
burning or activities that
could spark a fire. Be vigilant
and monitor conditions."
"Warning: A wildfire is
burning near [specific
area]. Conditions are
favorable for the fire to
spread. Be prepared to
evacuate if necessary."
"Order: Wildfire
approaching [specific area].
Evacuate immediately using
[specific route]. Emergency
shelters are open at
[location]."
Land Movement
"Advisory: Increased risk of
landslides due to recent
weather. Avoid steep,
unstable areas."
"Warning: Landslide risk
elevated in [specific area].
Be ready to evacuate if the
situation worsens."
"Order: Landslide occurring
in [specific area]. Evacuate
immediately and follow
designated evacuation
routes."
Earthquake
"Advisory: (Post event)
There was an earthquake.
Time to check your
surroundings and your
emergency supplies."
N/A (No watch equivalent
for earthquakes as they
are sudden events)
"Order: Major earthquake
reported. Expect
aftershocks. Avoid damaged
structures and roads. Follow
official instructions for
safety."
Aftershock
"Advisory: Small aftershocks
may occur following today’s
earthquake. Inspect
buildings for damage and
prepare for larger
aftershocks."
N/A
"Order: Aftershock has
occurred following the
initial earthquake. Avoid
entering buildings until they
are declared safe. Follow
evacuation orders if issued."
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Secondary Threat Advisory Warning Order
Mudslide
"Advisory: Heavy rains have
loosened the hillsides. Be
aware of the potential for
small mudslides in
vulnerable areas."
"Warning: Mudslide risk is
elevated due to ongoing
rain. Be ready to evacuate
from hillside areas if
conditions worsen."
"Order: Mudslide imminent
in [specific area]. Evacuate
immediately. Use [route] to
exit the area. Shelters
available at [location]."
Heavy Winds
"Advisory: Strong winds
forecasted. Secure loose
outdoor items and be
cautious while driving."
"Warning: High winds
could down trees and
power lines in [specific
area]. Prepare for possible
outages and road
closures."
"Order: Dangerous winds in
[specific area]. Stay indoors,
avoid travel, and be
prepared for power
outages."
Heavy Rains
"Advisory: Heavy rainfall
expected. Localized flooding
possible. Avoid low-lying
areas and secure outdoor
items."
"Warning: Heavy rains
may lead to flooding in
[specific areas]. Be ready
to evacuate if necessary."
"Order: Flash flooding in
[specific area]. Evacuate
immediately and avoid
flooded roads. Seek higher
ground."
Thunderstorm
"Advisory: Thunderstorms
expected this evening.
Monitor weather updates
and avoid outdoor
activities."
"Warning: Severe
thunderstorms possible in
[specific area]. Be
prepared for heavy rain,
hail, and lightning."
"Order: Severe
thunderstorms in [specific
area]. Seek shelter
immediately. Avoid outdoor
activities and travel."
Tsunami N/A (No advisory equivalent
for tsunamis)
"Warning: Tsunami watch
issued for coastal areas.
Monitor updates and be
prepared to move to
higher ground."
"Order: Tsunami warning in
effect. Evacuate
immediately to higher
ground. Avoid coastal areas
and follow evacuation
routes."
Public Health
"Advisory: Public health
officials have identified an
increase in flu cases. Practice
good hygiene and stay home
if sick."
"Warning: Public health
officials warn of an
escalating pandemic.
Prepare for potential
restrictions and monitor
health updates."
"Order: Public health
emergency declared. Follow
health guidelines, avoid
public gatherings, and stay
updated for further
instructions."
Civil Unrest
"Advisory: Large gatherings
planned in [specific area].
Remain cautious and avoid
the area if possible."
"Warning: Civil unrest is
possible in [specific area].
Be prepared for potential
disruptions or road
closures."
"Order: Civil unrest
occurring in [specific area].
Shelter in place and avoid all
public areas until further
notice."
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APPENDIX B: ADVISORY, EVACUATION WARNING, and EVACUATION ORDER
GUIDELINES
This appendix outlines the procedures and guidelines for issuing various levels of alerts, including Advisory, Evacuation Warning, and Evacuation Order. Each alert type is defined, with instructions on how to activate the appropriate alert systems, as well as the responsibilities of City officials in responding to each scenario. These guidelines ensure consistent, clear communication during emergency situations that threaten life or property.
1. DEFINITION AND DIFFERENCES
1.1 Advisory
An advisory is issued when a hazardous weather or hydrologic event is occurring, imminent, or likely.
Advisories are for less serious conditions than warnings, that cause significant inconvenience and if caution is not exercised, could lead to situations that may threaten life or property.
Examples of Advisories:
● Wind Advisory - Issued when strong winds (but below warning levels) could cause hazardous conditions.
● Heat Advisory - Issued when high temperatures pose a risk of heat-related illnesses.
Use of Alert Systems:
● At the discretion of the CM, the City could utilize Everbridge or Dwelling Live to issue an advisory notification.
Responsibilities:
Step 1 – CM to determine whether an advisory notification should be issued.
Step 2 – If directed by the CM, the ESC/PIO will prepare the appropriate messaging for distribution via Everbridge or Dwelling Live.
1.2 Evacuation Warning
A warning means that it is time to prepare to leave your home and the area. Gather your family, pets, basic needs and important paperwork and listen for instructions from emergency responders. If you have special medical needs or have limited mobility, you should prepare to leave the area when an evacuation warning is issued. Those with horses or large animals should also begin to evacuate. 129
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Examples of Evacuation Warning Conditions:
● Wildfire Evacuation Warning - Issued when wildfire is spreading in the area but has not yet reached residential zones.
● Mudslide Evacuation Warning - A storm is forecasted to cause mudslides, and there is a possibility that certain areas may need to be evacuated.
Use of Alert Systems:
● Everbridge: An Evacuation Warning should be sent via Everbridge, notifying residents of the potential need to evacuate. The message will advise residents to prepare for possible evacuation by packing essential items, arranging transportation, and staying informed about further developments. If residents have (large) animals, children or need additional time, this is the time to leave.
● Outdoor Sirens: Outdoor warning sirens are generally not activated for an Evacuation Warning.
However, if there is no power or no cellular service, the sirens will be used to signal immediate action.
Responsibilities:
Step 1 - IC will issue an Evacuation Warning.
Step 2 – After consulting with the IC the CM or designee will:
In the case of an evacuation warning - Issue an evacuation warning through Everbridge. *Block Captains are required to take care of themselves and their families first. If they have time, they may assist by communicating with residents directly to help them understand the warning and encourage preparation.
Evacuation Warning Example:
"Evacuation Warning: Due to the nearby wildfire, residents in the [specific area] should prepare to evacuate. Gather essentials, prepare and be ready to leave if conditions worsen. If you have (large) animals, children or need additional time, this is the time to leave. Stay informed by monitoring City alerts and emergency notifications."
2.2 Evacuation Order
An order is a directive from the Departments of Sheriff or Fire to leave your home or business immediately. Failure to follow an evacuation order may result in endangerment to the lives of others, personal injury, or death. Once you have left the area you will not be able to return until the order has been lifted.
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Examples of Evacuation Order Conditions:
● Wildfire Evacuation Order - Actively threatening homes, and residents must evacuate immediately to avoid harm.
● Mudslide Evacuation Order – A mudslide has occurred, or is imminent, and poses an immediate danger to homes and roads in the area.
Use of Alert Systems:
● Everbridge: An Evacuation Order must be sent immediately via Everbridge, providing clear, direct instructions to evacuate without delay. The message will specify evacuation routes, shelters, and other critical information.
● Wireless Emergency Alerts (WEA): Authorities can send WEA alerts to any WEA-enabled mobile device in a locally targeted area. Alerting authorities who are authorized to send WEAs include state, local, tribal, and territorial public safety officials, the National Weather Service, the National Center for Missing and Exploited Children and the President of the United States. ● Outdoor Sirens: Outdoor warning sirens will be activated during an Evacuation Order to alert all residents in the affected area. Sirens will be followed by voice messages with specific evacuation instructions, including designated routes and shelters.
Responsibilities:
Step 1 - The IC will issue the Evacuation Order.
Step 2 - The CM will authorize the activation of outdoor warning sirens based on the advisement of first responders. The decision must be made quickly to minimize the risk to residents.
Step 3 - The CM will contact the RHCA Manager and Gate Supervisor and notify them of the evacuation routes to be used and also to ensure the locked Crest gate is open for evacuation.
Step 4 - The ESC will coordinate with emergency response teams to ensure that evacuation routes are clear and safe.
Step 5 - The PIO will draft and disseminate the Evacuation Order message, including evacuation routes, safe areas, and shelters. The PIO will also provide updates on social media and through media channels. *Block Captains must evacuate.
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Evacuation Order Example:
"Evacuation Order: Wildfire is approaching [specific area]. Residents must evacuate immediately. Use Palos Verdes Drive for evacuation. Emergency shelters are open at [location]. Follow instructions from emergency personnel. This is a mandatory evacuation."
3. MESSAGING GUIDELINES FOR EVACUATION ALERTS
3.1 Language and Clarity
● Messages must be clear and concise to ensure rapid comprehension by all residents. Avoid technical jargon, and provide instructions in simple, actionable terms. ● Evacuation warnings and orders should always include the following:
○ Source: Identify the City of Rolling Hills as the official source of the message. ○ Location: Clearly specify the affected areas and neighborhoods. ○ Action: Provide specific instructions, such as “prepare to evacuate” for warnings or “evacuate immediately” for orders.
○ Routes and Shelters: Include evacuation routes and available shelters when appropriate.
○ Updates: Inform residents when they can expect the next update or where they can get ongoing information.
3.2 Language Accessibility
● All evacuation warnings and orders should be translated into Spanish and other commonly spoken languages in the City of Rolling Hills.
● Messages should be accessible to individuals with disabilities, ensuring compliance with the Americans with Disabilities Act (ADA).
4. KEY DIFFERENCES BETWEEN EVACUATION WARNING AND
EVACUATION ORDER
Alert Type Description Action Required Use of Alert Systems Evacuation
Warning
A potential threat to
life/property, voluntary
evacuation recommended.
Residents should prepare to
evacuate and take
precautions, but evacuation
is not mandatory. Residents
with animals (large), children
or those that need additional
time should evacuate now.
Everbridge alert; sirens are
not activated unless there is
no power or cell service.
Then, sirens must be used.
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Evacuation
Order
Immediate threat to
life/property, mandatory
evacuation required.
Residents must evacuate
immediately to ensure their
safety.
Everbridge alert; outdoor
sirens activated with voice
messages providing
evacuation instructions.
5. RESPONSIBILITIES OVERVIEW FOR EVACUATION ALERTS
Role Evacuation Warning Evacuation Order
Incident Commander/
City Manager
IC issues Evacuation Warning/CM
or designee issues emergency
notifications.
IC issues Evacuation Order/CM or
designee activates sirens and issues
emergency notifications.
Emergency Services
Coordinator
Sends alerts and monitors
conditions.
Sends alerts and coordinates
evacuation efforts, ensures routes
are clear.
Public Information Officer
(PIO)
Drafts the Evacuation Warning
message for Everbridge.
Drafts the Evacuation Order,
coordinates with media and social
and develops talking points.
Block Captains
Assists with preparedness efforts in
neighborhoods only if their families
and personal obligations are
addressed.
If there is an order to evacuate
Block Captains are instructed to
leave the city.
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City of Rolling Hills - Rolling Hills SPL Survey Results Date of Test: March 7, 2024
Test Conducted by: HQE Systems, Inc.
Prepared for: City Manager, City of Rolling Hills
1. Introduction
This report provides a comprehensive technical analysis of the Sound Pressure Level (SPL) performance validation test conducted by HQE Systems, Inc. on March 4, 2025, in the City of Rolling Hills. The purpose of this test was to:
● Validate the outdoor warning sirens' sound output against factory specifications under real-world conditions.
● Assess the influence of Rolling Hills’ complex terrain and environmental factors on sound propagation.
● Identify potential coverage variations due to terrain, vegetation, or placement constraints. ● Confirm that the siren system is fully operational and capable of delivering effective outdoor notification.
The post-installation SPL verification test was conducted from 8:30 AM to 11:00 AM, with three sirens activated sequentially to measure sound pressure levels at multiple locations across the city. This test was executed using precision-calibrated ANSI Type 1 Sound Level Meters, ensuring an accuracy range of ±0.7 dB. Each test location was carefully selected to capture variations due to elevation shifts, acoustic reflections, and environmental attenuation factors.
The results confirm that the HQE sirens are performing within factory specifications, achieving intended SPL outputs in all areas without significant system deficiencies. Any identified reductions in SPL are attributable to physical obstructions such as terrain elevations, dense vegetation, or installation placement adjustments requested by the City.
This quality control (QC) test serves as an engineering validation to verify system integrity and baseline performance before a final acceptance test. HQE’s analysis indicates that additional sound reinforcement in select locations may be considered to optimize performance in lower dB areas further, particularly where sirens were installed at reduced heights for aesthetic considerations.
As part of this review, HQE Systems will:
● Provide data-backed recommendations to maximize SPL uniformity. ● Offer guidance on potential adjustments to enhance propagation in terrain-affected areas. ● Support the city in selecting standardized Alarm Tones and messaging for resident familiarization.
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2. Summary of Sound Pressure Level (SPL) Test Data and Resident Feedback
The SPL validation test included measurements at 13 distinct locations for the City Hall siren, with SPL readings recorded at varying distances and terrain features. The collected data reflects:
● SPL readings confirm that the City Hall siren is performing at factory-rated levels, averaging 75 dB across all locations. The maximum SPL recorded was 90 dB at 21 Saddleback Rd, demonstrating strong sound projection.
● The minimum SPL recorded was 67 dB at 11 Roadrunner Rd, where topographical interference caused minor attenuation.
● Terrain influences (elevated ridgelines, foliage, and valleys) create natural SPL deviations but do not indicate system malfunction.
The following table presents the detailed SPL measurements for the City Hall siren, including GPS coordinates, measured dB levels, and environmental observations.
City Hall Siren SPL Measurements
Test
Site
Latitude,
Longitude
Measured SPL
(dBC)
Distance from
Siren (m)
Environmental Observations
1-1 33.774844,
-118.349002
78 400 Direct line-of-sight, strong
propagation, minor tree reflections
2-1 33.771848,
-118.350611
81 650 Elevated terrain aids projection,
minor diffraction
3-1 33.769851,
-118.353111
74 900 Slight attenuation from mild terrain
obstruction
4-1 33.769203,
-118.354537
70 1100 Partial acoustic shadowing near the
ridgeline
5-1 33.769203,
-118.354537
76 1200 SPL retention remains strong
despite increased distance
6-1 33.772207,
-118.342013
90 300 Maximum SPL recorded; direct
line-of-sight location
7-1 33.769591,
-118.337001
76 800 Topography supports high SPL
retention
8-1 33.769638,
-118.335004
67 950 Lowest SPL reading due to
diffraction and minor valley
shielding
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9-1 33.767046,
-118.342547
74 1100 The sound path follows an open
corridor with consistent projection
10-1 33.763666,
-118.340239
72 1200 Environmental noise influences
perception of siren audibility
11-1 33.760068,
-118.344962
74 1250 Retains expected propagation range
with minimal decay
12-1 33.778543,
-118.348422
71 1400 Gradual SPL reduction due to terrain
13-1 33.768532,
-118.347457
75 1300 Strong SPL presence, meets
expected thresholds
SPL Performance Metrics Value
Average SPL 75 dBC
Maximum SPL 90 dBC
Minimum SPL 67 dBC
Key Engineering Observations
● System Performance Validation:
○ The City Hall siren meets factory output expectations, demonstrating consistent SPL delivery within its intended coverage range.
○ Peak levels of 90 dB confirm that the siren is functioning at optimal sound power levels as per factory specifications.
● Influence of Environmental and Topographical Factors:
○ SPL variations between 67-90 dB are entirely attributable to natural terrain and not to any system malfunction.
○ Acoustic shadowing occurs in low-lying terrain depressions, which is expected based on the geographic modeling of Rolling Hills.
○ Elevated ridgelines at specific test sites support enhanced SPL projection, aligning with the anticipated sound propagation model.
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● Confirmation of Outdoor Warning System Functionality:
○ 75% of surveyed residents reported clear siren audibility during the test. ○ Indoor attenuation was consistent with standard sound absorption principles for modern construction materials.
○ No performance issues were detected in areas where terrain does not obstruct propagation.
The City Hall siren demonstrated strong acoustic performance, achieving SPL levels of 70 dB at distances up to 1400 meters, confirming its ability to project sound effectively across its designated coverage area.
The average measured SPL was 75 dB, aligning with factory-rated performance expectations. The lowest recorded SPL of 67 dB occurred at the eastern end of Roadrunner Road (Site 3), where terrain elevation partially obstructed the direct sound path from the siren, resulting in localized attenuation. Notably, a measurement taken just 800 feet west of Site 3 registered at 76 dB, reinforcing the conclusion that terrain fluctuations—not system deficiencies—are the primary cause of minor SPL variations in this area.
One resident in this northeastern region provided feedback indicating that the alarm and message tones were perceived as too low. However, supplementary SPL readings taken at surrounding sites (1, 2, and 4) consistently measured above 74 dB, demonstrating that the system is producing expected sound levels across the broader area.
The East Gate siren demonstrated strong performance, with an average SPL of 74 dB across all tested locations. The highest recorded SPL was 90 dB at 92 Crest Rd E (Site 10-1), indicating optimal sound projection in unobstructed areas. The lowest SPL reading of 66 dB occurred at Site 9 (5-9 Eastfield Dr), which is located within a low valley approximately 1400 meters from the East Gate siren. This topographical shielding naturally attenuates sound propagation, which explains the localized reduction in SPL.
A resident at 1 Hummingbird Lane reported that the siren was not audible indoors. However, on-site outdoor measurements at Site 9 confirmed an SPL of 66 dB, with both the siren tone and voice messages remaining clearly detectable outdoors. This aligns with expectations, as standard outdoor warning systems are optimized for external notification, with indoor audibility naturally affected by building insulation, window materials, and ambient indoor noise.
Additional block captain feedback supported the measurement data, with a positive report from the Junction of Caballero and Maverick, where residents described the siren level as "very good" outdoors.
The SPL measurement at nearby Site 9-1 (1 Caballeros Rd) recorded a level of 70 dB, confirming consistent outdoor coverage in that vicinity.
Given the unique topography of the Eastfield Gate area, where valley shielding results in localized SPL reductions, HQE recommends exploring potential system expansion options to reinforce coverage if approved by the City. This could include additional siren placement or directional speaker deployment to mitigate terrain-based attenuation effects.
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East Gate Siren SPL Measurements
Test Site Latitude,
Longitude
Measured SPL
(dBC)
Dominant
Siren
Approximate Address
Test 1 - Site
9-1
33.751746,
-118.342862
70 East Gate 1 Caballeros Rd, Rolling Hills,
CA 90274
Test 1 - Site
10-1
33.748002,
-118.337083
90 East Gate 92 Crest Rd E, Rolling Hills,
CA 90274
Test 1 - Site
11-1
33.750313,
-118.338977
72 East Gate 79 Eastfield Dr, Rolling Hills,
CA 90274
Test 1 - Site
12-1
33.751788,
-118.338241
76 East Gate 67 Eastfield Dr, Rolling Hills,
CA 90274
Test 1 - Site
13-1
33.75388,
-118.33724
70 East Gate 57 Eastfield Dr, Rolling Hills,
CA 90274
Test 2 - Site
9 33.759779,
-118.332747
66 East Gate 5-9 Eastfield Dr, Rolling Hills,
CA 90274
Test 2 - Site
10 33.754752,
-118.335069
72 East Gate 37 Eastfield Dr, Rolling Hills,
CA 90274
SPL Performance Metrics Value
Average SPL 74 dBC
Maximum SPL 90 dBC
Minimum SPL 66 dBC
Technical Analysis of East Gate Siren Performance
The East Gate siren exhibited strong performance, delivering an average SPL of 74 dB across all measured locations. The system reached its maximum SPL of 90 dB at 92 Crest Rd E (Site 10-1), demonstrating excellent sound propagation under optimal conditions.
The lowest recorded SPL of 66 dB occurred at Site 9 (5-9 Eastfield Dr.), which is located in a low valley approximately 1400 meters from the East Gate siren. This topographical shielding naturally attenuates sound propagation due to terrain-induced diffraction and absorption effects. Despite this, outdoor sound levels remained within the expected functional range.
One resident at 1 Hummingbird Lane reported that the siren was not audible indoors. However, on-site outdoor SPL readings at Site 9 confirmed an SPL of 66 dB, with both siren tones and voice messages HQE Systems, Inc. | A California Minority Owned - Disabled Veteran Business Enterprise 5 138
clearly perceptible in an open-air environment. This aligns with established acoustic propagation principles, as outdoor warning sirens are optimized for external coverage, and indoor attenuation is influenced by factors such as building insulation, window thickness, and ambient indoor noise levels.
Block Captain Feedback & Corroborating SPL Readings
Independent feedback from block captains in the test region corroborates the SPL data findings.
Residents reported that the siren levels were “very good” outdoors at the Junction of Caballero and Maverick. This aligns with SPL readings taken at Site 9-1 (1 Caballeros Rd), where the measured level was 70 dB.
Fire Station Siren SPL Measurements
Test Site Latitude,
Longitude
Measured SPL
(dBC)
Dominant Siren Approximate Address
Test 2 -
Site 6
33.763768,
-118.349343
67 City Hall Portuguese Bend Rd, Rolling
Hills, CA 90274
Test 2 -
Site 8
33.758015,
-118.340928
67 Fire Station 11 Bowie Rd, Rolling Hills, CA
90274
Test 1 -
Site 6-1
33.758062,
-118.349074
67 Fire Station 42 Portuguese Bend Rd, Rolling
Hills, CA 90274
Test 1 -
Site 7-1
33.757146,
-118.354258
91 Fire Station 12 Crest Rd W, Rolling Hills, CA
90274
Test 1 -
Site 8-1
33.755427,
-118.347531
53 Fire Station 2 Georgeff Rd, Rolling Hills, CA
90274
Test 2 -
Site 14
33.764826,
-118.356489
67 Fire Station 98-76 Buggy Whip Dr, Rolling
Hills, CA 90274
Test 2 -
Site 15
33.765718,
-118.351752
67 Fire Station 18-16 Upper Blackwater Canyon
Rd, Rolling Hills, CA 90274
Test 2 -
Site 17
33.748354,
-118.345176
65 Fire Station 10-4 Southfield Dr, Rolling Hills,
CA 90274
Test 2 -
Site 18
33.748128,
-118.352508
67 Fire Station 70 Portuguese Bend Rd, Rolling
Hills, CA 90274
Test 2 -
Site 19
33.751844,
-118.350305
59 Fire Station 56 Portuguese Bend Rd, Rolling
Hills, CA 90274
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Test 2 -
Site 11
33.762097,
-118.365369
73 Fire Station (New
Speaker)
52-48 Crest Rd W, Rolling Hills,
CA 90274
Test 2 -
Site 12
33.76466,
-118.35887
73 Fire Station (New
Speaker)
Rolling Hills, California
Test 2 -
Site 13
33.766401,
-118.364148
66 Fire Station (New
Speaker)
35-1 Morgan Ln, Rolling Hills, CA
90274
SPL Performance Metrics Value
Average SPL 68 dBC
Maximum SPL 91 dBC
Minimum SPL 53 dBC
Technical Analysis of Fire Station Siren Performance
The Fire Station siren exhibited expected sound propagation, given its adjusted placement. The average SPL across all test locations was 68 dB, with the highest recorded level reaching 91 dB at Site 7-1 (12 Crest Rd W). The lowest SPL was recorded at Site 8-1 (2 Georgeff Rd), measuring 53 dB, attributed to terrain obstructions and installation height constraints.
The original installation plan positioned the siren on the shoulder of Crest Road at a height designed to optimize acoustic coverage. However, at the City’s request, the siren pole was lowered by approximately 20 feet to reduce its visual impact, which negatively affected its ability to project sound effectively into the southern portion of the coverage area.
This height reduction and tree cover have resulted in attenuation effects, particularly in the southern ‘Flying Triangle’ area. The SPL results demonstrate that the siren’s sound waves are blocked by surrounding terrain and vegetation, preventing the system's full power from reaching downhill locations.
A new speaker was installed on the siren pole and oriented along Crest Road to the west, improving coverage in that direction. Sites 11 and 12 (52-48 Crest Rd W and Rolling Hills, CA) both recorded 73 dB, confirming that the new speaker is effectively reinforcing sound propagation along the roadway.
Resident Feedback and Corroboration with SPL Measurements ● A block captain at 19 Southfield Dr. reported that the siren was faint in their area, aligning with the measured SPL of 65 dB at Site 17.
● A resident at 33 Portuguese Bend Rd. noted that the siren became “clearer and easier to hear” when they opened a sliding glass door, confirming that indoor sound attenuation is a contributing factor.
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Key Findings and Technical Analysis
1. Resident Survey Findings
A total of 80 residents participated in the Test Day survey, providing valuable insight into the perceived audibility and effectiveness of the siren system. Key findings include:
● 75% (61 residents) confirmed hearing the alarms and messages during the test. This demonstrates that the siren system is effectively reaching a majority of the community. ● 71% of respondents were indoors at the time of testing, which aligns with known attenuation effects for outdoor warning sirens when heard from inside a structure. ● Only 32% of residents reported having received or read the Outdoor Warning Sirens FAQs, while 68% were unaware of their existence.
● 56% of respondents requested a copy of the FAQs, indicating a need for improved resident education and distribution of emergency alert information. ● 31 residents expressed willingness to support system expansion on their property, reflecting a community-driven interest in improving coverage in lower dB areas.
These findings confirm that while the current siren system is functioning effectively outdoors, resident education remains a critical component of overall emergency preparedness.
2. Topographical Impact on Sound Propagation
The complex terrain of Rolling Hills presents natural acoustic challenges, particularly in regions where elevation variance and terrain shadowing impact sound wave propagation. The following areas were identified as having SPL reductions due to natural obstructions:
● The southeastern corner of Rolling Hills at the end of Roadrunner Rd. – This area experiences partial acoustic shadowing, leading to lower measured SPL levels. ● At the easternmost end of Eastfield Drive, similar sound attenuation effects were observed due to terrain interference.
● North and south of the Fire Station siren – SPL measurements were 3 to 5 dB lower than expected, directly correlated to the siren’s adjusted placement, which reduced its overall height and subjected its sound path to obstructions from hills and tree cover.
These findings do not indicate system deficiencies, but rather highlight the expected acoustic behavior in areas where terrain diffraction and absorption naturally reduce sound energy.
3. Indoor Attenuation and Building Characteristics
As anticipated, indoor audibility was lower than outdoor levels, particularly in areas where the siren system registered SPL readings between 60-68 dB outside. ● Indoor attenuation is consistent with expected values; materials such as modern insulation, double-pane windows, and structural barriers absorb and reduce external noise penetration. ● Ambient indoor noise further masked the siren’s tones, meaning that background sounds inside homes (HVAC systems, household activities, and appliances) contributed to reduced perception of the alert tones in some locations.
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These observations align with industry expectations for outdoor warning systems, which are engineered to prioritize external notification rather than indoor coverage.
4. Ambient Community Noise Levels
Additional ambient noise sources within Rolling Hills were observed to contribute to situational sound masking in specific test locations.
● High-traffic and work-related noise levels (e.g., landscaping equipment, leaf blowers, and chainsaws) measured between 85-90 dB in some locations, temporarily masking siren tones for individuals positioned within close proximity to the noise sources. ● As distance from the noise sources increased, siren tones became clearly perceptible again. The sirens remained distinguishable and effective in areas where background noise levels were measured between 60-70 dB.
This confirms that while short-term noise interference may occur in isolated conditions, the siren system retains a strong outdoor presence across the majority of its coverage area.
Recommendations for Enhanced Coverage
To further optimize system performance and ensure maximum reach, HQE recommends the following enhancements:
1. Strategic System Expansion
○ Additional sirens or directional speaker reinforcement could be installed in terrain-affected “shadow zones” to support sound propagation in lower dB areas further. ○ Mobile speaker testing should be conducted to identify the most effective expansion points.
2. Vegetation Management for Unobstructed Sound Paths
○ Tree pruning and vegetation clearing in key obstruction zones will help reduce sound absorption and improve propagation efficiency near impacted siren locations.
3. Implementation of Parallel Alerting Channels
○ Expanding HQE’s SiSA platform to integrate SMS notifications, SAFE network devices, and additional communication pathways will ensure that residents in lower dB areas receive critical emergency alerts through multiple channels.
4. Resident Education & Monthly Testing Awareness
○ An enhanced public education campaign should be implemented to ensure that residents understand:
■ The outdoor design intent of the system.
■ Expected variations in indoor audibility.
■ Proper emergency response actions when sirens are activated. ○ Monthly testing should include pre-announced siren drills to increase resident awareness and familiarity with the system.
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5. Publication and Distribution of FAQs
○ Since 68% of residents were unaware of the siren system’s FAQs, HQE recommends a wider distribution strategy, including digital access via the City’s website, social media, and printed copies available at community centers.
Conclusion
March 4, 2025, siren system test confirms that HQE’s Outdoor Warning Siren System is fully operational and performing within factory-rated sound output expectations. The system successfully provides broad outdoor coverage across Rolling Hills, with measured SPL readings aligning with the designed performance standards.
The only identified SPL variations are directly correlated to natural terrain influences and the city-directed installation adjustments, particularly at the Fire Station siren, where aesthetic placement constraints reduced the overall height of the siren pole, resulting in localized sound attenuation.
Despite these environmental influences, the siren system remains a highly effective outdoor emergency notification solution. The test data and resident survey feedback confirm the following:
● 75% of residents heard the siren system during the test, reinforcing its effectiveness as an outdoor alerting mechanism.
● All SPL reductions align with known acoustic behaviors influenced by terrain, building materials, and vegetation rather than system malfunction.
● Residents have demonstrated interest in system expansion, with 31 willing to support additional siren installations on their properties to enhance coverage.
To further refine and optimize coverage, HQE has outlined technical recommendations, including strategic system expansion, vegetation management, multi-channel alerting, and expanded resident education initiatives. These enhancements, if implemented, will ensure that the Rolling Hills siren system continues to provide maximum safety and awareness for the community.
HQE remains fully committed to the City of Rolling Hills in delivering a world-class outdoor warning system and is actively preparing to conduct further acoustic evaluations and expansion studies to ensure that all residents are optimally covered in future activation scenarios.
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Outdoor Warning Sirens
FAQ
175
1 General Information
2 What are outdoor warning sirens?
Why are outdoor warning sirens relevant today?
Why does our community need outdoor warning sirens?
Outdoor warning sirens are loud, fixed alert systems designed to notify people outdoors about emergencies. HQE Systems’ sirens emit tones and clear voice messages, providing actionable information to residents about imminent threats like severe weather, wildfires, or hazardous material incidents.
Sirens are an essential safety tool, particularly during events like power outages, natural disasters, or network failures. Unlike mobile alerts, which rely on operational devices or internet access, sirens ensure everyone outdoors is alerted promptly.
Sirens are a vital part of the community's emergency notification system. They alert people outdoors to life-threatening situations, giving them time to seek shelter or evacuate. Sirens complement other alert systems, ensuring residents are informed even during communication failures like overloaded cellular networks.
This FAQ incorporates all potential resident questions and provides clear, actionable answers.
FAQ Outdoor
Warning
Sirens
176
General Information cont.
What types of emergencies do the sirens warn about?
HQE’s sirens can alert residents about:
• Wildfire
• Land Movement
• Earthquakes
• Mudslides
• Heavy Wind
• Heavy Rain
• Thunderstorm
• Tsunami
• Public Health
• Civil Unrest
Who activates the sirens?
Sirens are activated by local emergency management personnel, law enforcement, or fire departments based on real-time data and established protocols. Weather-related activations are often guided by alerts from the National Weather Service (NWS).
Can I rely on the sirens indoors?
Sirens are designed for outdoor use and may not be audible indoors, especially in well-insulated buildings. Residents also can receive alerts from Alert SouthBay, NOAA Weather Radios, electronic alerts, and the SAFE Units™, for indoor notifications.
FAQ
3 Outdoor
Warning
Sirens
177
Why Are Outdoor Warning Sirens Key
in Life Safety Systems?
How do outdoor warning sirens save lives?
How do sirens work with other alert systems?
What are the benefits of HQE’s sirens?
Sirens provide immediate alerts to those outdoors, enabling quick action during life-threatening emergencies. HQE’s voice-enabled sirens offer specific instructions to reduce confusion and improve safety during complex situations like wildfires, land movements, etc...
Sirens are part of a layered notification strategy, working alongside tools like Alert SouthBay, SAFE Units™ and NOAA Weather Radios to provide comprehensive coverage for residents.
Immediate, loud notifications for outdoor use
The Sirens provide clear outdoor voice instructions, clarifying the type of emergency and recommended actions.
Reliable operation during power outages
The solution's self-contained solar powered battery system. ensures true redundancy and reliability.
2 FAQ
4 Outdoor
Warning
Sirens
178
What Makes Up an Outdoor Warning Siren System?
What components are included in HQE’s siren system?
Electronic sirens:
Fixed-position sirens capable of producing both tones and voice messages.
Self-powered siren controller:
Siren controllers at each siren site generate their own power from integrated solar cells. The system is continuously online via wireless links and performs self-testing on a continuous basis to ensure high reliability and minimal down time.
Command and Control Interface:
SiSA is a cloud based interface used by your local emergency manager to monitor and activate the sirens. SiSA can be expanded to connect to and mange other communications
channels besides the sirens, for example, SiSA can send SMS, email, phone calls with expanded optional modules.
Communication channels:
HQE sirens support RF, satellite, cellular, hardwired IP/Fiber, and SAFE Network™ connections for redundancy.
3 FAQ
5 Outdoor
Warning
Sirens
Can HQE sirens be customized?
Yes, municipalities can configure sirens with custom tones, prerecorded voice messages, and installation options tailored to the community’s needs.
How are the sirens powered?
HQE sirens use high reliability maintenance-free batteries for power and these are charged and maintained with the included Solar charging system. Battery condition and charge state is monitored via the SiSA interface. 179
What Are Myths About Outdoor Warning Sirens?
“Sirens are outdated technology.”
False. HQE’s modern electronic sirens feature advanced capabilities, including voice messaging, flexible mounting options, and robust communication redundancy.
“All sirens rotate to cover an area.”
False. HQE sirens are fixed systems with omnidirectional sound output, providing consistent coverage without the maintenance challenges of rotating components.
4 FAQ
6 Outdoor
Warning
Sirens
“If I can’t hear a siren, I’m not in danger.”
False. Sirens are designed for outdoor use. Residents indoors or in areas with limited coverage should rely on complementary alert systems like NOAA Weather Radios and mobile alerts. Sirens can be relied on if the emergency has caused other emergency communications methods to fail or if the emergency calls for people to mobilize or evacuate.
“Sirens are only used for tornado warnings.”
False. HQE sirens can alert for a wide range of emergencies, including wildfires, floods, land movements, and civil emergencies. 180
What Can Residents Expect from the
Locally Installed Outdoor Warning System?
What alerts will the sirens provide?
5 HQE sirens can emit:
• Attention-grabbing tones to signal danger.
• Clear voice messages with specific instructions, such as “Evacuate immediately” or “Seek shelter now.”
FAQ
7 Outdoor
Warning
Sirens
How will I know if the sirens are functioning?
Regularly scheduled tests will verify that the sirens are operational.
The City will announce test schedules in advance through official communication channels.
Will the sirens operate during power outages?
Yes. HQE sirens are equipped with backup batteries and optional solar power, ensuring uninterrupted operation during prolonged outages.
Where are the sirens installed?
City Hall – 2 Portuguese Bend Road
Fire Station – 12 Crest Road West
Crest Road East Gate – 3960 Crest Road East
181
FAQ
8 What Can Residents Expect from the
Locally Installed Outdoor Warning System?
How can I report an issue with the sirens?
If you notice a malfunctioning or damaged siren, contact the Rolling Hills City Hall at 310 377-1521 and provide the siren’s location and a description of the issue.
What if I cannot hear the siren during an emergency?
Consider factors like wind direction, distance, or nearby obstructions.
Use supplemental alert tools like Alert SouthBay, NOAA Weather Radios or SAFE Units™ to stay informed.
What should residents do when they hear a siren?
Follow the instructions provided in the voice message or tone.
Seek shelter or evacuate as directed.
Go to PVPready.gov and check your zone number for real time status updates, monitor alerts from Alert SouthBay and check NOAA Weather Radio.
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Additional Information
How can I stay informed about emergencies besides the sirens? Sign up for
Alert SouthBay
Know Your Zone
Download emergency apps
Apps like FEMA, Red Cross, or National Weather Service offer mobile notifications and preparedness tools.
Use NOAA Weather Radios
These radios provide continuous emergency updates, even during power outages.
6 FAQ
9 Outdoor
Warning
Sirens
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website at www.Rolling-Hills.org
For more information
(310) 377-1521
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2024 Community SAFE Grant (CSG) Award
Presented by HQE Systems, Inc.
“Thank You For Supporting The Veteran Community!”
Dear Members of the City Council and Leadership of Rolling Hills, On behalf of HQE Systems, Inc., we are honored to present the City of Rolling Hills with the 2024 Community SAFE Grant (CSG). This grant represents our commitment as a veteran-owned organization to strengthening local life-saving capabilities for communities that exemplify unwavering support for U.S. veterans. The residents, Block Captains, City management, and leadership of Rolling Hills have been steadfast allies to HQE Systems, a California Disabled Veteran Business Enterprise (DVBE). Your collective efforts to build a safer, stronger community inspire us, and we are excited to partner with you in advancing public safety.
The Community SAFE Grant is an initiative created by the veterans of HQE Systems. Each year, we select one community to receive cutting-edge technology aimed at enhancing life-saving capabilities and resilience. For 2024, we are privileged to award this grant to Rolling Hills, a city that has stood out for its remarkable dedication to its residents and veterans alike.
What the CSG Includes:
1. SAFE Network System
The cornerstone of the CSG package is the installation of the SAFE Network System, a revolutionary public safety communications network designed to operate independently of cellular or AC power. This system ensures uninterrupted communication between the City’s leadership, emergency management team, and residents, even during catastrophic events when traditional communication methods fail.
The SAFE Network operates through a decentralized, self-sustaining framework that uses advanced radio frequency technology to maintain reliable communication. It is specifically designed to provide seamless connectivity during disasters, empowering emergency responders and city leaders to make critical decisions and keep residents informed when it matters most. ● HQE’s Equipment Cost: $9,278.52
● HQE’s Total Cost (including labor and other direct costs): $21,374.35 ● Open Market Value: Over $30,000+
The SAFE Network provides unmatched reliability and resilience, delivering $30,000+ in public safety communication technology to Rolling Hills—at no cost to the City.
2. Indoor SAFE Units for Homes
As part of the CSG, HQE is offering at-cost pricing for up to 700 Indoor SAFE Units, allowing residents to benefit from this advanced safety technology at significantly reduced costs.
HQE Systems, Inc. | A California Minority Owned, Disabled Veteran Business Advanced Providing Life Saving Technology. 185
SAFE Units are compact, easy-to-install devices designed to provide emergency alerts and critical information directly to residents’ homes. These units serve as a vital link in the communication chain, ensuring that even during widespread outages or disasters, households remain informed and connected to city leadership and emergency services.
● MSRP Per Unit: $142.95 (excluding shipping, handling, and tax) ● At-Cost Price Per Unit: $92.84 (excluding shipping, handling, and tax) ● Potential Savings for the Community: $35,077 (if all 700 units are purchased) These units empower families with vital communication tools during emergencies, ensuring no household is left unprotected.
Total Grant Value
The Community SAFE Grant delivers a total value of over $65,000 in public safety enhancements:
● $30,000 SAFE Network System at no cost.
● $35,077 in discounts for Indoor SAFE Units for residents.
Why HQE Selected Rolling Hills
HQE Systems’ mission is deeply rooted in supporting communities that support veterans. Rolling Hills’ leadership and residents have continually demonstrated an exceptional commitment to HQE Systems and our veteran workforce. Your city’s values align with our vision to create safer, more resilient communities. By awarding the Community SAFE Grant to Rolling Hills, we are not only expressing our gratitude but also investing in the safety and well-being of a community that inspires us.
Our Commitment to Your Community
As a veteran-owned company, HQE Systems believes in going beyond business to make a meaningful impact. The Community SAFE Grant is a testament to this belief. We are excited to see how this partnership will enhance public safety in Rolling Hills and set a precedent for community resilience.
Thank you for the opportunity to serve your community. We look forward to working together to implement these life-saving technologies.
Very Respectfully,
Qais Alkurdi
CEO, HQE Systems, Inc.
Disabled - Retired Veteran
HQE Systems, Inc. | A California Minority Owned, Disabled Veteran Business Advanced Providing Life Saving Technology. 186
Agenda Item No.: 13.C
Mtg. Date: 03/24/2025
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: CHRISTIAN HORVATH, CITY CLERK / EXECUTIVE ASSISTANT TO
CITY MANAGER
THRU: KARINA BAÑALES, CITY MANAGER
SUBJECT: APPROVE A TRANSITION TO CIVICPLUS AGENDA MEETING AND
MANAGEMENT SYSTEM AND AUTHORIZE THE CITY MANAGER TO
EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR A 3-YEAR
TERM
DATE: March 24, 2025
BACKGROUND:
In 2019, staff initiated an effort to streamline the agenda publishing process. Through a survey of surrounding cities, staff found that most cities employed an Agenda and Meeting Management System (AMMS). An AMMS creates efficiencies in agenda preparation and workflow as well as preserving staff reports, attachments and packets for online archival and retrieval by the public. Systems typically include a live steaming element that records audio and video of all meetings, allowing for greater transparency and public participation. Staff narrowed down the best options at that time to Granicus and CivicPlus. Based on staff recommendation, the City Council subsequently approved and entered into a 3-year agreement with Granicus, LLC in June 2019.
In 2022, staff negotiated another 3-year agreement at a fixed rate which will expire in June 2025. During the previous renewal, the City was forced to upgrade the livestream encoder hardware for one-time additional costs which required the hiring of a third-party to help install properly. Staff was recently notified that Granicus is requiring, yet again, another hardware upgrade prior to the end of 2025.
With the above in mind and the desire to find a better solution to assist staff's preparation of agendas, minutes and record retention of meetings, staff has again evaluated other AMMS and determined that CivicPlus would provide a better overall service to the City at a lower cost.
DISCUSSION:
While Granicus Peak Agenda Management Software could remain a viable system for the City, staff has had issues with the product. Customer service has been unsatisfactory, the 187
product has seen no upgrades or company attention despite users from all over providing similar complaints and suggestions. Meanwhile, in just six years, users have been forced to make repeated and costly hardware upgrades.
As a result, in recent months, staff reached out to various City Clerks and IT departments to gain insight into what systems their cities were utilizing (Attachment C), and for those also currently using Granicus, see if they experienced the same problems staff has identified during the past six years. Based on feedback and recommendations, staff then held exploratory meetings with the AMMS providers CivicPlus and eScribe. They each provided demos and proposals.
Staff also requested a 3-year renewal proposal from Granicus and attempted to negotiate a similar flat rate year-over-year as accomplished in 2022, but they were unwilling to do so. As mentioned above, Granicus is also requiring a third hardware encoder change by December 31, 2025 at a one-time cost of $4,770.
While eScribe's product is well thought out and intuitive, it is costly, and the initial quote provided was approximately double what the City currently spends each year. eScribe is also limited to their one AMMS product whereas CivicPlus and Granicus offer integration with other products that can assist cities in providing improved services to residents.
CivicPlus' AMMS product (Attachment A) offers many similarities to Granicus but in a more up-to-date intuitive cloud platform with efficiencies built in to help staff streamline work preparation and output. CivicPlus has an excellent reputation for 24/7 customer support and offers other modules that the City could consider integrating in the future, such as an Open Records Platform, Website Hosting, Code Enforcment/Permitting/Licensing, and more. The City is already a CivicPlus customer and utilizes their MuniCode Codification of Ordinances services. As a result, CivicPlus offers a 10% discount on the AMMS Annual fees. If the City was to migrate its website hosting in the future, a 20% discount would be available.
Currently, the City spends $8,142.87 for the annual Granicus subscription. Not including onetime implementation costs or new hardware for live streaming, the City's annual CivicPlus subscription fee would be $6,570 a year for the next 3 years saving $1,572.87 annually (Attachment B/E). CivicPlus has agreed to also begin the integration upon contract execution without billing for services until the new fiscal year 25/26 effectively adding 3 months of service to the first year. This would allow for a crossover from Granicus to CivicPlus beginning with the July 2025 meetings. The Professional Services Agreement (Attachment D) is subject to approval/modification by the City Attorney.
Ongoing Cost Comparison for Annual Service (not including one-time implementation fees / hardware fees):
CivicPlus Granicus eScribe
FY 25/26 $6,570 $8,631.56 $17,000
FY 26/27 $6,570 $9,149.45 -
FY 27/28 $6,570 - -
One-time Costs:
CivicPlus one-time implementation fees would be $2,500. Staff would also recommend 188
importing historical Granicus meetings with corresponding videos for $1,500 to comply with record retention requirements.
As it relates to encoding hardware necessary to live-stream, CivicPlus does not provide or sell such equipment. Therefore, the City would not be forced to upgrade as a condition to continue the use of its services. Staff is currently researching CivicPlus recommended encoder options and other economical hardware solutions that would best serve the City's current Audio/Visual set-up as well as future planned modifications for the Council Chambers and Emergency Operations Center. Staff can factor any one-time hardware costs into the current FY 24/25 budget.
Agenda / Minute templates and design
In recent years staff has worked to modernize the Agenda / Minute templates and is currently exploring ways to improve the flow of Council Agenda Items. As part of the implementation process, staff would propose removing "Old Business" and "New Business" and replacing with "Discussion Items" to allow greater flexibility for staff to schedule consultant presentations, and/or Council to move items around, when deemed necessary, without creating confusion or complicated minutes.
FISCAL IMPACT:
There is available funding in the FY 2024/25 budget for one-time implementation costs and the purchase of encoder hardware.
Staff negotiated a flat annual subscription cost for the next 36 months at $6,570 per year.
Beginning the fourth year, the subscription cost uplifts by 5% and every year thereafter unless staff is able to renegotiate terms at a future date. This is common with Software as a Service provider, but the city has been successful in the past with negotiating flat fee terms.
RECOMMENDATION:
Approve as presented.
ATTACHMENTS:
Attachment A - IT_AMS_250324_CivicPlus_SelectProPackage.pdf Attachment B - IT_AMS_250324_CivicPlus_ExecutiveSummary.pdf Attachment C - IT_AMS_250324_CivicPlus_Research.pdf
Attachment D - CA_AGR_250310_AMSoftware_Draft_v2.pdf
Attachment E - IT_AMS_250324_CivicPlus_SOW.pdf
189
Powering and Empowering
Government
Select Pro with Standard
Implementation
Proposal valid for 60 days from date of receipt
PS12192024
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Company Overview
CivicPlus started back in June of 1998 with a simple yet powerful vision:
to create a website solution that allowed municipal staff to maintain their websites daily without needing a technical webmaster. As technology advanced, we saw our customers’ need to bring more services online. We expanded our vision to make local government work better as a whole.
Today, CivicPlus provides public sector technology that automates processes, digitizes services, and enhances civic experiences. Our wide range of government software solutions are designed to be flexible, scalable, and customizable, ensuring a frictionless experience for residents and staff. Our portfolio includes solutions for:
• Municipal Websites
• Web Accessibility
• Agenda and Meeting Management
• Codification
• Emergency and Mass Notifications
• Parks and Recreation Management
• 311 and Citizen Relationship Management
• Process Automation and Digital Services
• Planning, Permitting, Licensing, and Code
Enforcement
• Fire and Life Safety Inspections
• Social Media Archiving
• FOIA Management
EXPERIENCE & RECOGNITION
25+ Years
10,000+ Customers
950+ Employees
CivicPlus has over 25 years of experience working with municipal organizations across the US and Canada. Our commitment to deliver the right solutions in design and development, end-user satisfaction, and secure hosting has been instrumental in making us a leader in government web technology. We are proud to have earned the trust of our over 10,000 customers and their over 100,000 administrative users. In addition, over 340 million residents engage with our solutions daily. With such experience, we are confident that we can provide the best solution for you.
PRIMARY OFFICE
302 S. 4th Street, Suite 500, Manhattan, KS 66502
Phone: 888.228.2233
Fax: 785.587.8951
civicplus.com
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Powering & Empowering Government
We empower municipal leaders to transform interactions between residents and government into consistently positive experiences that elevate resident satisfaction, increase revenue, and streamline operations.
Government leaders tell us that one of their most pressing needs is to improve how residents access and experience municipal services; however, they struggle with budget cutbacks and technology constraints. CivicPlus enables civic leaders to solve these problems, making consistently positive interactions between residents and government possible.
CivicPlus is the only government technology company exclusively committed to powering and empowering governments to efficiently operate, serve, and govern using our innovative and integrated technology solutions built and supported by former municipal leaders and award-winning support teams. With it, municipalities increase revenue and operate more efficiently while fostering trust among residents. 192
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Features & Functionality
Select Solution
CivicPlus’ Select software is the fastest, most intuitive way to streamline the entire agenda management process—from creating agenda items to managing live meetings. It provides time-saving automation while allowing clerks to balance these conveniences with manual controls and overrides. Internal collaboration with Select is easy with customized workflows, version tracking, and built-in communication tools.
Our Pro package includes the most frequently used
functionality to manage your agendas and meetings. You’ll be able to seamlessly create agendas with the ability to assign an item status and use configurable workflows to help manage your internal processes. Built-in integrations and a suite of APIs make working with other internal applications easy. Select’s user-defined roadmap ensures that the product will continue to grow and adapt as transparency requirements and compliance expectations change.
Fully Integrated, Cloud-Based Software Suite
» User-friendly, modern interface
» Unlimited users
» Unlimited storage
» Highly configurable to your agenda and
meeting management processes
» Adaptable permission settings
» Confidential attachments
» Enhanced Analytics for Data Visibility
» Field-level versioning
» Single sign-on via the CivicPlus Platform
» Integrated code of ordinances
» Secure Cloud-Based Hosting
» Automatic Updates
» Customer-Defined Roadmap
» Built-in integrations with Dropbox,
Microsoft’s One Drive, Google Drive,
Laserfiche, Zoom, and API availability
(additional fees may apply)
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Agenda Management
FLEXIBLE, PERSONALIZED
DESIGNS
Standardized designs throughout the system provide
consistency and clarity to agendas, packets, staff reports, and minutes.
EFFICIENTLY MANAGE AGENDA
PACKETS OF ANY SIZE
The software compiles your items and all the legislation, memorandums, or supporting documentation into a
bookmarked PDF packet quickly and easily, no matter the size of the packet. Create multiple packet versions instantly to include or exclude specific attachments for your different internal and external users. Last-minute changes to the agenda or packet can be made and published with minimal effort.
Administrators choose what they publish to the public, internal users, and elected or appointed officials and when the information goes out. Automated email notifications can be enabled so all users, both internal and external, know when the meeting documents are published.
CONVENIENT, ANY TIME AGENDA MODIFICATIONS
Changes to the agenda can be made at any time by administrators without affecting global configurations or settings.
Drag-and-drop reordering allows you to move items and automatically renumbers everything on the agenda. Onetouch copy and move functions enable you to duplicate or move agenda items from meeting to meeting, eliminating the need for duplicate data entry.
Item Management
CREATE AGENDA ITEMS AND STAFF REPORTS IN SECONDS
An easy-to-use item entry allows staff members to enter agenda items, upload attachments, and collaborate with each other to make items meeting ready. Configurable field types and our embedded text editor ensure that you are capturing all the information needed for Select to generate staff reports. Automated PDF file conversion and builtin integrations with Microsoft’s OneDrive and Google Drive simplify the inclusion of supporting documentation and attachments.
MANAGE THE MEETING READINESS OF ITEMS
Update item statuses (approved, in-progress, tabled, etc.), assign tasks to staff members to update item content and attachments, leave comments on items, and be notified when changes are made to items. 194
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AUTOMATE YOUR APPROVALS PROCESS
The workflow engine streamlines the routing of your agenda items, automates notifications, and gives full transparency to collaborators as it passes through the approval process. As contributors change items, the system tracks revisions, keeping them visible within the item fields and on the item timeline. In-app messaging and task assignments keep everyone in the loop and agenda prep moving forward.
CUSTOM TAGS TO GROUP LIKE AGENDA ITEMS
Administrators can set up tags that can be used by staff when creating their agenda items for improved searching and reporting. Associate like content with pre-defined tags relevant to your community.
Board Portal
FLEXIBLE ACCESS
Your officials can choose how to access meeting content—helping them work better, faster. Efficiently deliver packets of any size by paper, email, Dropbox, Google Drive, or post to the Board Portal. It is optimized for all devices, including desktops, laptops, and tablets. No separate application required.
A PERSONAL MEETING REPOSITORY
Give officials a personal, secure location to review and take notes on all meeting content, including agendas, supporting documents, minutes, and media.
FIND WHAT YOU NEED-FASTER
Agenda and Meeting Management Select automatically indexes published meeting content with Board Portal search functionality, so it is easy for officials to find information quickly. Our full-text search tool empowers officials to locate published meeting content by searching a keyword, date range, and more. An item summary view allows officials to see the motions, votes, and any comment or discussion on the item that was recorded in the meeting minutes in an intuitive display, preventing a manual search through full minutes documents.
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Public Resident Portal
FEATURES
• Resident portal to embed on any webpage gives
access to all meeting content on a single page
• PDF downloads of Agenda, Packet, Minutes,
Notices, and Other pertinent meeting documents
• HTML agenda view hyperlinks attachments within
the meeting agenda for direct access to specific
documents
• Full-text search and filtering options
• Email notifications
• Social sharing
• Mobile-responsive
• Custom branding
• Side-by-side agenda and video display with
optional CivicPlus Media live streaming and ondemand video service (additional fees apply) • Optional Motions and Vote minutes display updates
the HTML agenda view to allow residents to quickly see the final disposition of agenda items without having to read full minutes documents
• Integrated live or on-demand video with timestamps to easily jump to desired content (additional fees apply) • Optional public commenting forum
• Easily jump to past, current, upcoming events with an embedded calendar and continuous scrolls
CONTENT ACCESSIBILITY
It’s not enough to be transparent by publishing your agendas and other meeting documents online. Your meeting content must be accessible to all members of the public.
Closed captioning is also available with our CivicPlus Media service for live streaming and on-demand video.
Additional fees apply for CivicPlus Media and closed captioning.
CONTENT TRANSPARENCY
Build public trust with access to fully searchable meeting content, including legislative decisions and public meeting videos. Meet municipal transparency requirements while keeping residents engaged and informed. 196
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Minutes Module
AUTOMATED MINUTES SETUP
A fully-integrated Minutes module will automatically migrate all your agenda content. No manual pre-meeting minutes setup or agenda import is required. Move from the meeting agenda to the Minutes module with a single click.
KEEP UP WITH THE MEETING ACTION
Meetings move fast. Select’s cloud-based platform allows you to move quickly through your agenda items, recording official actions and discussion, without having to wait for the system to catch up. The clean, intuitive interface gives single-screen access to all your meeting controls.
SPEAKER MANAGER
Speakers can be added to the discussion at any time during the live meeting, while the built-in speaker timer helps keep meetings running efficiently.
EASY, INTUITIVE MINUTESTAKING
While in your live meeting, use the Minutes module to capture critical meeting actions from a single screen with a clean and intuitive user interface. Take roll and manage attendance, record motions and votes, enter speaker information, and record comments or discussion to be brought into your
minutes document.
If using CivicPlus Media’s integrated video streaming and video-on-demand service, you can also create timestamps for the accompanying video during the live meeting. Additional fees apply. 197
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The Civic Experience Platform
Developed specifically to enable municipalities to deliver consistently positive interactions across every department and every service, the Civic Experience Platform includes technology innovations that deliver frictionless, one-stop, and personalized resident interactions. Benefit from our Civic Experience Platform with:
• Single Sign-On (SSO) to all of your CivicPlus products supporting two-factor authentication and PCI Level password compatibility
• A single dashboard and toolbar for administrative access to your CivicPlus software stack • Access to a continually growing and fully documented set of APIs • A centralized data store with robust data automation and integration capabilities
CIVICPLUS PORTAL
CivicPlus Portal empowers residents to be more engaged and informed about progress in your community. With a single username and password, residents can watch a public meeting recording, submit a public works request, pay a utility bill, or register for an upcoming event. The result is more engaged and informed voters and fewer phone calls, walk-ins, or emails to your department asking how to find documents or submit records requests.
INTEGRATION HUB
Integration Hub is a tool that can help you unify your disparate cloud-based solutions and your CivicPlus solutions, assemble powerful workflows, and set up complex automations—without the need for a developer. With Integration Hub’s easy-to-use drag-and-drop interface, non-technical users can build integrations for syncing content and data between CivicPlus solutions or with third parties (for an additional fee) saving your staff’s valuable time.
Integrated Code of Ordinances & Web
As the only local government software provider with an integrated agenda and meeting management, codification, and municipal website solution offering, our suite allows for digital transformation of the entire legislative process - from the start of the agenda process to the final online publishing of the newly adopted legislation.
If you are also a customer of CivicPlus’ codification services, the cutting-edge integration between your meetings and agenda management and code of ordinances reduces the manual steps associated between your agenda management and codification processes. As an example, you can send ordinances directly to CivicPlus for codification by our team of legal editors. When pushed from Select, this uncodified legislation will be visible on the landing page of our Online Code Hosting platform nearly instantaneously. You can also take this to the next level by integrating our Municipal Website solutions with our Online Code Hosting solution, allowing for one-stop search capabilities. With this integration, the public can instantly access your code, meetings, packets, and agendas in one simple search straight from your municipal website.
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EXAMPLES OF MEANINGFUL CIVIC EXPERIENCE INTEGRATIONS
The following are examples of integrations between the CivicPlus Agenda and Meeting Management Select with other CivicPlus solutions and tools. If you have yet to experience all that CivicPlus can provide, please reach out for additional information and a quote.
Municipal
Websites Central
(Web Central)
• Set-up a workflow to post in Web Central’s News Flash once you’ve published your meeting documents.
• Automatically add agenda or minute files to Web Central’s Document Center to be displayed on your website after they are published in Select. • Meeting information and dates are automatically integrated to the Web Central’s Calendar. • Meeting files are automatically included in the website’s search results.
Codification
• Send adopted ordinances to the Codification Legal Team in one click. • Send ordinances straight to your online code portal as “Adopted and Not Yet Codified”. • Instantly link your online code to the meeting content produced within Select.
CivicPlus Media
• Share high-definition, on-demand video or live video feeds of your meetings directly from Select and CivicPlus Media, seamlessly integrated with your meeting agendas and equipped with clear bookmarking and navigation.
Integration Hub • Third-party integrations examples include integrations with Zoom, Webex, and GoToMeetings, and with Laserfiche, Google Drive, Dropbox, and other APIs. 199
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Implementation
Project Timeline
14 - 16 Weeks
While every implementation is unique, the following timeline can provide you with information about the different implementation stages and what you can expect at each stage.
PHASE 1: INITIATE
• Project Kickoff and communication including timeline, deliverables, and an implementation questionnaire to capture details for your configuration
PHASE 2: ANALYZE • Choose and build presets from our Design Library to create Agenda, Minutes, and Item/Staff Report designs
PHASE 3: D E S I G N &
CONFIGURE
• Configuration of designs
• Configuration of up to 10 boards
• Configuration of up to 10 meeting types
• Configuration of up to 10 approval workflows
• Configuration of up to 1 item/staff report
PHASE 4: OPTIMIZE
• Virtual consulting session(s) to review current processes and documents and discuss desired goals, best practices, and configuration options
• Configuration is completed and handed off for review, testing, and feedback
• Configuration adjustments made per submitted feedback PHASE 5: EDUCATE • Live, virtual training sessions are conducted within configured site
PHASE 6: LAUNCH
• First Live Meeting and System Launch
• Access to live chat features, Technical Support and
introduction to Live Care
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Implementation Approach
Implementation & Support Experience Designed for You
The Select Implementation Team has experience and expertise to help administrations of any size transform the entire meeting management process. We know implementation can’t be a one size fits all solution and offer flexible packages designed to meet your desired outcomes.
Our Standard Implementation Package is the perfect fit for customers who want to improve manual, inefficient agenda and meeting processes. You will choose presets from our Design Library to create simple Agenda, Minutes, and Item/ Staff Report designs.
Beyond implementation, your users will feel empowered by our in-application support tools, a full online help center, as well as phone, email, and live chat support with members of the dedicated, award-winning Technical Support team.
CONSULTING
Up to One Hour of Virtual Consultation
During this consulting session, your implementation consultant will be reviewing your submitted project questionnaire with your key project staff. The implementation consultant will review your agenda, minutes, and item/staff report designs and discuss the configurations that will be made to ensure your workflows match your current agenda and meeting processes.
DESIGN CONFIGURATIONS
We will configure the following consistent with your Design Library selections:
• One Agenda Design with both two Section Designs and two Item Designs per Agenda Design • One Minutes Design with two Discussion Designs
• One Item/Staff Report Design with up to eight system default fields Additional design configurations and approval workflows can be purchased as needed. For no additional cost, Approval Workflows can be created from scratch and Meeting Types can be duplicated and modified—while still making use of existing designs—by administrative users at any time using Help Center resources.
TRAINING
Up to Four Hours of Virtual Training
Your implementation consultant will guide user groups through live, virtual training sessions using your custom configured Agenda and Meeting Management Select solution. We recommend no more than 20 users per session.
Individual sessions are either 30 or 60 minutes in duration. 201
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Continuing Services
Technical Support & Services
With technology, unlimited support is crucial. Our live technical support engineers based in North America are
ready to answer your staff members’ questions and ensure their confidence. CivicPlus’ support team is available
8 a.m. – 6 p.m. CST to assist with any questions or
concerns regarding technical functionality and usage of Select.
CivicPlus Technical Support will provide a toll-free number as well as an online email support system for users to
submit technical issues or questions. If the customer
support specialist is unable to assist with the question or issue, the three-tier escalation process will begin to report issues to our product engineering team for resolution.
Emergency technical support is available 24/7 for designated, named points-of-contact, with members of CivicPlus’ support teams available for urgent requests.
AWARD-WINNING
CivicPlus has been honored with three Gold Stevie® Awards, six Silver Stevie® Awards, and nine Bronze Stevie® Awards. The Stevie Awards are the world’s top honors for customer service, contact center, business development, and sales professionals.
CIVICPLUS HELP CENTER
CivicPlus customers have 24/7 access to our online Help Center where users can review articles, user guides, FAQs, and can get tips on best practices. Our Help Center is continually monitored and updated by our dedicated Knowledge Management Team to ensure we are providing the information and resources you need to optimize your solution. In addition, the Help Center provides our release notes to keep your staff informed of upcoming enhancements and maintenance.
CONTINUING PARTNERSHIP
We won’t disappear after your solution is launched. You’ll be assigned a dedicated customer success manager who will partner with you by providing information on best practices and how to utilize the tools of your new system to most effectively engage your residents.
Support at a Glance
• Technical support engineers available
8 a.m. – 6 p.m. (CST) Monday – Friday
(excluding holidays)
• Accessible via phone and email
• 4-hour response during normal hours
• 24/7 emergency technical support for
named points of contact
• Dedicated customer success manager
• Online self-service help with the CivicPlus
Help Center (civicplus.help)
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MAINTENANCE
CivicPlus is proactive in identifying any potential system issues and often corrects issues before they ever affect our customers’ web solutions. Our standard maintenance includes:
• Regular review of site logs, error messages, servers, router activity, and the internet in general • Full backups performed daily
• Regularly scheduled upgrades including fixes and other enhancements • Operating system patches
• Testing and development
Hosting & Security
Redundant power sources and internet access ensure consistent and stable connections. We invest over 1.0M annually to ensure we adapt to the ever-changing security landscape while providing maximum availability. CivicPlus’ extensive, industry-leading process and procedures for protecting and hosting your site are unparalleled.
CLOUD-HOSTING WITH AZURE
The infrastructure is fully hosted within the Azure Cloud environment using their Infrastructure as a Service (IaaS) model. Using a mix of Azure Virtual Machines and Storage Accounts, all processing and data storage in done within this environment. All users need is a web browser to access and utilize the application. Your system is monitored 24/7/365 with a 99.9% guaranteed up-time (excluding maintenance). Additional details regarding our hosting and security services can be provided upon request.
DISASTER RECOVERY
Agenda and Meeting Management Select utilizes Azure’s Site Recovery Services and Geographically Redundant Storage Accounts (GRS) to provide disaster recovery between Azure regions. All data is written to a GRS account, which creates copies of that data in data centers across multiple Azure regions, so access to the data is always available. Site Recovery Services allows us to quickly spin up and failover to clones of our Azure Virtual Machines. 203
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Disclaimer
A successful project begins with a contract that meets the needs of both parties. This proposal is intended as a non-binding document, and the contents hereof may be superseded by an agreement for services. Its purpose is to provide information on a proposed project we believe will meet your needs based on the information available.
If awarded the project, CivicPlus reserves the right to negotiate the contractual terms, obligations, covenants, and insurance requirements before a final agreement is reached. Subject to the terms of the final controlling agreement, CivicPlus requires its standard Master Services and Solutions and Service Terms to be incorporated and linked in the final agreement. For reference, the CivicPlus standard Master Services and Solutions and Service Terms can be found online at civicplus.help/hc/en-us/sections/. We look forward to developing a mutually beneficial contract with you.
Optional Enhancements
LIVE MEETING MANAGER
Live Meeting Manager enhances live meetings by integrating the board portal with audience display pages, offering a unified experience with efficient controls. It features automations to engage participants through in-chamber displays, electronic voting with one-click, and real-time updates of the current item. The system allows easy display of speaker details, board member requests, and chairperson controls for managing the meeting. Additionally, it automatically bookmarks video timestamps to agenda items, making it easier for viewers to access specific discussion topics.
CIVICPLUS MEDIA: LIVE STREAMING & ON-DEMAND VIDEO
Increase resident engagement and participation by sharing high-definition live video feeds of your meetings directly from Select and CivicPlus Media. Stream up to three concurrent live proceedings and seamlessly integrate all video content directly into your meeting agendas. Videos feature clear bookmarking and navigation so viewers can quickly find discussions of interest. Viewers can watch videos from any device with no software or application downloads necessary. Integrated closed captioning and translation services are available at an additional cost.
BOARDS & COMMITTEES MODULE
The Boards and Committees module tracks vacancies, applications, and appointments. Interactive dashboards give you quick access to actionable information. Easily manage rosters and generate communications using customized templates. Store system-generated communications and other necessary documentation at the board or individual member level. Track training and other internal requirements. 204
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BOARD APPLICATIONS
The Board Applications solution powered by CivicPlus’ Process Automation and Digital Services solution offers a digital platform to streamline the recruitment, vetting, and appointment of local government board members. This solution includes an online portal for residents to apply for board positions, eliminating the need for paper submissions. The Board Applications solution simplifies the recruitment and management of board members by allowing administrators to promote open positions and enabling residents to apply online from any device, securely storing all personal data.
It ensures transparent communication with customizable email templates, notifies administrators of new applications, and facilitates digital review and selection by board committees. The solution supports remote collaboration with features for managing meeting schedules, member rosters, and vacancies, and offers reporting, analytics, and advanced search functionality to streamline board operations and inform strategic decisions.
Additionally, the optional addition of the Power Automate Connector integrates with Office 365 products to automate routine tasks, enhancing efficiency.
PL ATFORM IDENTITY PROVIDER (IDP) INTEGRATION
CivicPlus offers IdP integration capabilities, which means you’ll benefit from easier integration between your CivicPlus solutions and your favorite third-party solutions. Provide single sign-on (SSO) functionality to streamline managing and supporting user credentials and identify management solutions. CivicPlus IdP partners include Microsoft’s Entra ID (formerly Azure AD), Microsoft’s Active Directory Federation Services (AD FS) versions 3.0, 4.0, and 5.0, and Okta.
LASERFICHE INTEGRATION
With a third-party integration in Integration Hub you can route data to Laserfiche’s cloud-hosted solution.
HISTORICAL FILE IMPORT
As part of your implementation project, we will import a specified number of meetings to your new system. Choose an import with or without videos in increments of up to 500, 500-750, or 750+ meetings.
The process includes indexing your imported agendas for keyword searching and retrieval. You and your residents will still have access to this historical information with increased functionality. Historic meeting documents imported into Select by your implementation consultant will be optimized for character recognition to improve complete text search, and accessibility for screen reading assistive devices. 205
Options, Features, Implementations
Executive Summary
Rolling Hills, CA
206
Features, Services & Implementations Select Lite Select Pro Implementation Package Standard Premium Standard Premium User Configurations (1 Bulk Import) Unlimited Users Unlimited Users Meeting Types and Board Configurations 5 10
Event Template Configurations 10 20
Virtual Training 4 hours 4 hours
Virtual Consulting 1 hour 1 hour 2 hours
Implementation Timeline 14-16 Weeks 14-16 Weeks
SSO, CivicPlus Public Portal & Notifications
Agendas and Meetings Management (AMM) Public Portal
Upload Agendas, Packets, Minutes & Supplementary
Documents to AMM Public and Board Portals
Video Embeds in AMM Public Portal (YouTube)
Analytics
Upload Item | Staff Reports
Create Items, Agendas & Packets
Agenda Design Configurations 1 1
Agenda Script Design Configuration per Agenda
Design
1 1
Section Design Configurations per Agenda Design 2 4 2 4 Item Design Configurations per Agenda Design 2 4 2 4
Assign Item Status (Approve, In-Progress, Tabled)
Approval Workflows
Approval Workflow Configurations 10
Create Item | Staff Reports
Item | Staff Report Design Configurations 1
Field Configurations per Item | Staff Report 8 32
Create Minutes
Record Manual Votes
Minutes Design Configurations 1
Discussion Design Configurations per Minutes Design 2
Minutes Snippets Configurations 4
207
1.5K-3K
Select Lite Select Pro
One-Time Standard Implementation $1,825 $2,500
One-Time Premium Layout Implementation $2,850 *If selected, replaces the above fee.
$3,900 *If selected, replaces
the fee.
Annual Subscription Fees $2,700 $3,800
Discounts Available
20% Discount on Annual Fees
If a CivicPlus Customer for Website AND Codification
10% Discount on Annual Fees
If a CivicPlus Customer for Website OR Codification
Optional Add-Ons Pricing
Historical Meetings Imports with Video $1,500 One-Time – Less than 500 Meetings *Ask if More Than 500 Meetings
Historical Meetings Imports w/o Video $750 – Less than 500 Meetings Ask if More Than 500 Meetings
Additional Meeting Type Configuration (up to 5 meeting types) $525 One-Time Additional Custom Templates (1 Template)
*Available for Agenda, Item/Staff Report or Minutes
$525 One-Time
Select Lite: Agendas Only Unless Minutes is Purchased
Additional Approval Workflows (up to 5 workflows) $250 Select Pro Only Create Minutes $775 One-Time + $600 Annual
Virtual Training or Consulting $250 Per Session (Approx – 1 Hour) CivicPlus Media: Annual Fee - $3,500
208
CivicPlus Research - Other Municipalities
City Name: Pricing: Video Streaming Service: Civic Plus Services Utilized: Pros to Civic Plus: Cons to Civic Plus:
El Segundo 15,000 Annually Granicus for video Agenda Mgmt. User Friendly, easy to navigate no negative feedback Santa Fe Springs 18,723 Annually (2 yr) youtube/ Civic Plus Video Public RR, Agenda Mgmt., municode User friendly, quick response time Training may be difficult to process Montebello 20,000 (3 yr) youtube Agenda Mgmt., municode User friendly, easy to customize, easy to take roll call no negative feedback
Monterey Park 13,000 Annually Granicus for Video website, Agenda Mgmt., public RR, archive social
Implementation process has been
smoooth, user friendly
restrictions with customization,
tech support slow to respond
City of Industry not shared Teams Agenda Mgmt. User friendly, easy to customize, easy to navigate
specifications need to be made
with customizable templates
La Palma 23,614 Annually (3 yr) Use video encoder (unsure of which one) Agenda Mgmt., municode User friendly, no issues No negative feedback Los Alamitos 25, 000 implementation, 7,000
Annually castus/ like cast Agenda Mgmt., municode no issues, easy to navigate,works well for electronic voting No negative feedback Anaheim Not shared Granicus for video Agenda Mgmt. Easy to use, implementation process was seamless No negative feedback
Maywood 15,6111.40 Annually Logitech & Facebook Agenda Mgmt. Easy to learn without formal training, user friendly
Cannot edit agenda item
simultaneously with other users
Davidson not shared Matrox Monarch encoder Agenda Mgmt. easy to use, meetings published automatically and onlie quickly No negative feedback
209
_______
CONTRACT FOR PROFESSIONAL SERVICES
BETWEEN THE CITY OF ROLLING HILLS AND XXX
This AGREEMENT is entered into this 1st day of April, 2025, by and between the CITY OF ROLLING HILLS, a general law city a municipal corporation (“CITY” or “CUSTOMER”) and CivicPlus, a Kansas LLC (“CONSULTANT” or “CIVICPLUS”).
R E C I T A L S
A. CITY desires to hire CONSULTANT to provide it with products and services related to meeting management and post-meeting minutes creation processes.
B. CITY does not have the personnel able and available to perform the services required under this Agreement and therefore, CITY desires to contract for consulting services to accomplish this work.
C. CONSULTANT warrants to CITY that it has the qualifications, experience, and facilities to perform properly and timely the services under this Agreement.
D. CITY desires to contract with CONSULTANT to perform the services as described in Exhibit A of this Agreement.
NOW, THEREFORE, based on the foregoing recitals, the CITY and the Consultant agree as follows:
1. CONSIDERATION AND COMPENSATION
A. As partial consideration, CONSULTANT agrees to perform the work listed in the Statement of Work (“SOW”), attached as EXHIBIT A to and made part of this Agreement, except that, to the extent that any provision in Exhibit A conflicts with this Agreement, the provisions of this Agreement govern.
B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement.
C. As additional consideration, CITY agrees to pay CONSULTANT in accordance with Exhibit A. “CivicPlus Products and Services” means the products and services made available to CITY pursuant to this Agreement, which include CivicPlus products and services accessible for use by CITY on a subscription basis (“Software-as-a-Service” or “SaaS”), CivicPlus professional services, content from any professional services or other required equipment components or other required hardware, as specified in Exhibit A. The annual subscription fee shall not automatically increase from the previous term’s fees by any percentage 210