Rolling Hills City Council
January 26, 2026

1 City Council
Monday, January 26, 2026, 7:00 PM
Regular Meeting
City of Rolling Hills
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. View both the agenda and the live-streamed video.

Members of the public may submit written comments by emailing the City Clerk’s office at [email protected]. Your comments will become part of the official meeting record if received before 3pm on the meeting day. You must provide your full name, but please do not provide any other personal information that you do not want to be published.

View recordings to City Council meetings online.

AGENDA

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

4. Presentations/Proclamations/Announcements

5. Approve Order of the Agenda
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.

6. Blue Folder Items (Supplemental)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

7. Public Comment on Non-Agenda Items
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.

2 7.A. Supplemental Public Comment on Non-Agenda Items
RECOMMENDATION:

8. Consent Calendar
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of January 26, 2026
RECOMMENDATION: Approve.

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
RECOMMENDATION:

8.C. Approve the following Minutes of January 12, 2026: City Council Regular Meeting RECOMMENDATION: Approve as presented.

8.D. Payment of Bills
RECOMMENDATION: Approve as presented.

8.E. Republic Services Recycling Tonnage and Complaint Reports for December 2025 RECOMMENDATION: Receive and file.

8.F. Adopt Resolution No. 1402 authorizing a Fiscal Year 2025-2026 Budget Modification to increase Appropriations by $111,150 in Fund 40-949 from a transfer of General Fund Reserves for providing Construction Services on the City Hall Emergency Backup Dual-Fuel Generator Project
RECOMMENDATION: Approve as presented.

9. Excluded Consent Calendar Items

10. Commission Items

11. Public Hearings

12. Discussion Items

13. Matters From the City Council

3 13.A.Discussion on potential reconsideration of allowing Palos Verdes Peninsula Transit Authority's Dial-A-Ride services as a future option for Rolling Hills residents RECOMMENDATION: Receive and file. Provide direction to staff.

14. Matters From Staff

14.A.Receive and file the Code Compliance Quarterly Report for the Fourth Quarter of 2025 (October 1 - December 31)
RECOMMENDATION: Receive and file.

14.B.Receive and file an update on recent legislative changes impacting key Brown Act provisions under Senate Bill 707
RECOMMENDATION: Receive and file.

14.C.Consideration of a 2026 City Council Strategic Planning Workshop RECOMMENDATION: Discuss and provide direction to staff.

14.D.Consideration of a Civic Engagement Program for Rolling Hills RECOMMENDATION: Discuss and provide direction to staff.

15. Recess to Closed Session

16. Reconvene to Open Session

17. Adjournment
Next regular meeting: Monday, February 9, 2026 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.

Notice:

Public Comment is welcome on any item prior to City Council action on the item.

Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.

Item: 7.A.

Meeting Date: 1/26/2026
To: City Council
From:

Thru:

Subject: Supplemental Public Comment on Non-Agenda Items Background:

Discussion:

Fiscal Impact:

Recommendation:

Attachments:

1. CL_AGN_260126_CC_Item7A_PublicComment01

Item: 8.A.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Affidavit of Posting for the City Council Regular Meeting of January 26, 2026 Background:

None.

Discussion:

None
Fiscal Impact:

None.

Recommendation:

Approve.

Attachments:

1. CL_AGN_260126_CC_AffidavitofPosting

Administrative Report

8.A., File # 2025-248 Meeting Date:1/26/2026
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE

APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL ADJOURNED REGULAR MEETING OF JANUARY 26, 2026

EXECUTIVE SUMMARY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF ROLLING HILLS )

AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.

Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/
Meeting Date & Time JANUARY 26, 2026 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.

Christian Horvath, City Clerk
Date: January 23, 2026

Item: 8.C.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve the following Minutes of January 12, 2026: City Council Regular Meeting Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_MIN_260112_CC_F

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

Minutes
Rolling Hills City Council
Monday, January 12, 2026
Regular Meeting 7:00 p.m.

1. Call To Order
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Pieper presiding.

2. Roll Call
Councilmembers Present: Mirsch, Wilson, Black, Mayor Dieringer Councilmembers Absent: Pieper
Staff Present: Karina Bañales, City Manager
Christian Horvath, Assistant to the City Manager / City Clerk Samantha Crew, Management Analyst
Reina Schaetzl, Willdan Contract Senior Planner
Nicolas Papajohn, City Attorney

3. Pledge Of Allegiance – Councilmember Wilson

4. Presentations / Proclamations / Announcements – None

5. Approve Order of the Agenda
Mayor Dieringer requested that Item 12A be moved to the end of the agenda in case Councilmember Pieper arrived later. Without objection, so ordered.

6. Blue Folder Items (Supplemental)
Motion by Councilmember Wilson, seconded by Councilmember Mirsch to receive and file Blue Folder Item 12A. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

7. Public Comment on Non-Agenda Items
Public Comment: Lisa Tun
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Black to receive and file submitted images from Ms. Tun. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper
Motion by Mayor Pro Tem Black, seconded by Councilmember Wilson to return to the original Order of the Agenda after receiving word Councilmember Pieper would be unable to attend. Motion carried unanimously with the following vote:

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper
Councilmember Mirsch asked if it was possible to continue Item 12A to the next meeting. Mayor Pro Tem Black advised that he would not be present.

8. Consent Calendar

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of January 12, 2026

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda

8.C. Approve the following Minutes of December 9, 2025: City Council Regular Meeting

8.D. Payment of Bills

8.E. Republic Services Recycling Tonnage and Complaint Reports for November 2025

8.F. Approve Republic Services' 2026 Clean-Up and Communal Bin Schedules

8.G. Approve Annual Vendor List for Calendar Year 2026
Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to approve the Consent Calendar.

Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

9. Excluded Consent Calendar Items – None

10. Commission Items

10.A. Receive and file Zoning Case No. 25-101: Site plan review for new construction, non-exempt grading and related improvements; variances for a detached garage within front and side yard area, detached pool house within rear yard area, deck exceeding 12”, import of soil, and to exceed 40 percent disturbance; conditional use permit to exceed 200 square feet for accessory structures, and finding the project exempt from the California Environmental Quality Act for location at 10 Saddleback Road (Birkett) (LOT 17-2-RH) Presentation by Willdan Contract Senior Planner Schaetzl Deborah Richie-Bray
Public Comment: Deborah Richie-Bray
Motion by Councilmember Mirsch to receive and file. Motion failed for lack of a second.

Motion by Mayor Pro Tem Black, seconded by Councilmember Wilson to take the item under consideration.

Motion carried unanimously with the following vote:

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

11. Public Hearings

11.A. A Public Hearing for Second Reading and Adoption of Ordinance No. 389 amending Title 15 (Buildings and Construction) of the Rolling Hills Municipal Code and determining the ordinance exempt from CEQA
Presentation by City Attorney Papajohn
Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to adopt Ordinance No. 389. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

12. Discussion Items

12.A. Consideration and Discussion of the City’s Outdoor Emergency Warning System Contractual Framework
Presentation by Management Analyst Crew
Public Comment: Martha Bernadette, Don Swanson
Motion by Mayor Dieringer, seconded by Councilmember Mirsch to table the item to the February 9, 2026 City Council meeting and request further information from staff. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

12.B. Approve Third Amendment to the Professional Services Agreement with Bennett Landscape for a One-Year Extension providing Landscaping Services on the City Hall campus Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Mayor Pro Tem Black, seconded by Councilmember Wilson to approve as presented. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

12.C. Consideration of awarding a construction contract to Pacific Power Engineering Technology Inc. providing construction services on the City Hall Emergency Backup Dual-Fuel Generator Project No. 2025-04 in an amount not-to-exceed $288,150.00 (inclusive of a 10% contingency); Authorize the City Manager to execute the agreement, and finding the project categorically exempt from the California Environmental Quality Act

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to approve as presented. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

12.D. Consideration and Approval of Proposed Fiscal Year 2026/27 Budget Calendar Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Councilmember Wilson, seconded by Councilmember Mirsch to approve as presented. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

12.E. Approve the Proposed 2026 City Council Meeting Calendar Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Councilmember Wilson, seconded by Mayor Pro Tem Black to approve as presented. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

13. Matters From the City Council

13.A. Consider and approve the updated City Council Committee Assignments For 2026 Presentation by City Manager Bañales
Motion by Mayor Pro Tem Black, seconded by Councilmember Wilson to approve Section 1 of the Committee Assignment matrix except for Line 1H. Motion carried with the following vote:

AYES: Mirsch, Wilson, Black
NOES: Mayor Dieringer
ABSENT: Pieper
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Black to approve Section 2 of the Committee Assignment matrix and eliminate the alternate designation on Lines I and K. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

Motion by Mayor Pro Tem Black, seconded by Mayor Dieringer to approve Section 3 of the Committee Assignment matrix and correct the Fire Fuel Committee assignment to note Councilmember Pieper as a member. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper

14. Matters From Staff

14.A. Receive and file a Verbal Update on Code Cases #443 – 77 Portuguese Bend Rd, #452 – 2 Crest Rd. E., and #453 – 6 Running Brand Rd.

Presentation by City Manager Bañales
Motion by Mayor Pro Tem Black, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:

AYES: Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: Pieper
Mayor Dieringer inquired about making a referral to the Planning Commission regarding the consideration of a provision for ADU set asides. Mayor Pro Tem Black opined that he was not interested. City Manager Bañales provided information on the administrative staff actions that are required within 15 days of receiving and ADU application, and some allowances for ensuring compliance or applicant appeal to the Planning Commission. She noted that staff could add a checkbox to the ADU framework and procedures that staff currently utilize.

City Attorney Papajohn noted that BB&K can evaluate if any City action may be required and inform the City Manager.

City Manager Bañales provided verbal updates on the previously expressed concerns regarding traffic signal timing at Rolling Hills Road / Palos Verdes Drive North as well as coyote management concerns.

Assistant to the City Manager / City Clerk Horvath reported that the City Hall ADA parking space and striping had been repaired utilizing Metro TDA3 funds. He also noted that staff would return with a future item(s) regarding the recent passage of SB707 which affects brown act meeting rules, potential upgrades to the Council Chambers to ensure compliance, and a reminder about new and repeat required Council training or form 700 filings for the year.

15. Recess To Closed Session: 9:48 p.m.

15.A. Public Employee Performance Evaluation Pursuant to Government Code Section 54957 (B)(1) Title: City Manager

16. Reconvene To Open Session: 10:32 p.m.

17. Adjournment: 10:32 p.m.

The meeting was adjourned at 10:32 p.m. on January 12, 2026. The next regular meeting of the City Council is scheduled to be held on Monday, January 26, 2026 beginning at 7:00 p.m. in the City Council Chamber

MINUTES – CITY COUNCIL MEETING
Monday, January 12, 2026

at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.

Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor

Item: 8.D.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Payment of Bills
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_AGN_260126_CC_PaymentOfBills

2. CL_AGN_260126_CheckWarrant_Abbreviations

Check No. Check Date Payee Description Amount
029142 1/21/2026 Gladwell Governmental Services, Inc. FY25-26 Annual Rec. Ret. Legal Review 350.00 029143 1/21/2026 LA County Sheriff's Department December 2025 Law Enforcement Services 38,145.72 029144 1/21/2026 LSL CPAs FY24-25 Annual Audit 32,875.00 029145 1/21/2026 League of California Cities Membership Dues for 2026 1,331.00 029146 1/21/2026 McGowan Consulting Municipal Stormwater Consulting Serv-December 2025 2,457.60 029146 1/21/2026 McGowan Consulting Municipal Stormwater Consulting Serv-November 2025 8,208.20 029146 1/21/2026 McGowan Consulting Municipal Stormwater Consulting Serv-October 2025 7,123.00 CHECK TOTAL $ 17,788.80
029147 1/21/2026 MV CHENG AND ASSOCIATES Monthly Accounting Services December 2025 12,982.50 029148 1/21/2026 NV5, INC. December 2025 Services- CORH-22-11241 Flow M it i
976.90
029149 1/21/2026 Palos Verdes Peninsula Unified
S h l Di t i t
School Security Reimbursement 09-26-25 to 12-25-25 687.04 029150 1/21/2026 PVS, Inc. Alarm Services for February 2026 177.00 029151 1/21/2026 Willdan Inc. December 2025 Bldg Plan Check Proj 101749 00 2001 999
12,022.50
029151 1/21/2026 Willdan Inc. December 2025-Contract Sn. Planner 14,028.00 CHECK TOTAL $ 26,050.50
ACH-1054 1/21/2026 Best Best & Krieger LLP General Services-December 2025 7,918.00 ACH-1055 1/21/2026 Best Best & Krieger LLP Legal Land Use-December 2025 988.00 ACH-1056 1/21/2026 Best Best & Krieger LLP 79 Eastfield Dr-December 2025 150.00 ACH-1057 12/1/2025 CalPERS December 2025 Health Premium 13,228.69 ACH-1058 1/8/2026 CalPERS CalPERS Retirement Payroll Ending 12-09-25 2,364.87 ACH-1059 1/20/2026 CalPERS CalPERS Retirement Payroll Ending 12-23-2025 2,313.46 ACH-1060 1/18/2026 California Water Service Co. Water Usage 11-26-25 to 12-29-25_RANCHO#74654 390.96 ACH-1061 1/18/2026 California Water Service Co. Water Usage 11-26-25 to 12-29-25_ROLLING#54654 3,952.07 ACH-1062 1/22/2026 FirstNet/AT&T Mobility Code Comp Mobile Phone - December 2025 52.82 ACH-1063 12/17/2025 Forum Info-Tech. Inc./Levelcloud Setup of 4 new laptops/EOC 672.00 ACH-1064 1/18/2026 Forum Info-Tech. Inc./Levelcloud December 2025 - AWS Usage 861.18 ACH-1065 1/22/2026 Pacific Premier Bank / FNBO Pac Premier December 2025 Credit Card Stmt Acct #0306
1,979.92

CITY OF ROLLING HILLS
AP26-014, ACH26-014
Check Run 01/21/2026

ACH-1066 1/22/2026 Pacific Premier Bank / FNBO Pac Premier December 2025 Credit Card Stmt Acct #1746
6,139.56
ACH-1067 1/18/2026 Pitney Bowes Postage for December 2025 1,009.75 ACH-1068 1/2/2026 Southern California Edison Electricity Usage 11-21-25 to 12-22-25 ACCT#8030 808.72 ACH-1069 12/26/2025 Vantagepoint Transfer Agents -
306580
Deferred Comp Contributions PR Ending 12-23-25 1,668.29 PR LINK 12/12/2025 PR LINK - Payroll & PR Taxes PR26 Payroll Processing Fee PR#26_12/10/25 - 12/23/25 93.97 PR LINK 12/12/2025 PR LINK - Payroll & PR Taxes PR26 Pay Period PR#25_12/10/25 - 12/23/25 20,558.43 REPORT TOTAL 196,515.15
$ 196,515.15 for the payment of above items.

Karina Banales, City Manager
I, Karina Banales, City Manager of Rolling Hills, California certify that the above demands are accurate and there is available in the General Fund a balance of

Abbreviations Meaning
Acct Account
AWS Amazon Web Services
Bldg Building
Comp Compliance or Compensation
CORH City of Rolling Hills
EOC Emergency Operations Center
FY Fiscal Year
PR PayRoll
Proj Project
Rec Records
Ret Retention
Serv Services
Sn Senior
Stmt Statement

Item: 8.E.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Republic Services Recycling Tonnage and Complaint Reports for December 2025 Background:

On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, including recyclables, green waste, bulky items, and brush. The Agreement is scheduled to expire on June 30, 2029.

As part of this partnership, the city regularly receives and reviews Recycling Tonnage and Complaint Reports from Republic Services. These reports serve several important municipal, regulatory, and community functions.

Discussion:

The primary purpose of the Republic Services Recycling Tonnage and Complaint Reports is to provide the City with oversight and transparency regarding its waste management and recycling services. These reports enable the City to monitor the volume of waste and recyclable materials collected and processed, as well as identify any recurring service issues or resident complaints. By regularly reviewing these reports, the City can ensure that Republic Services is fulfilling its contractual obligations, promptly addressing service deficiencies, and making informed decisions related to public education and operational improvements. Additionally, the reports support compliance with recycling and waste diversion, while supplying essential data for planning and reporting to regulatory agencies.

Below are highlights of the types of reports and notes included:

Recycling Tonnage Report: Documents the total weight of recyclable materials collected, helping the City measure progress toward recycling and waste diversion goals and comply with mandated requirements.

Complaint Report: Logs resident complaints related to waste and recycling services—such as missed pickups or other service issues, to enable tracking of service quality and resolution of recurring concerns.

Red Tags Report: Records instances where a "red tag" is issued at an address, indicating a violation or another issue with waste practices.

Missed Pick-Up Report: Details incidents where scheduled waste pickups were missed, including the address, date, and resolution status.

Commercial Recycling: Commercial recycling materials are hauled to various transfer facilities, with a portion separated and recovered. Recovery rates from these facilities are reported monthly and applied to servicing areas.

Greenwaste Reporting: Greenwaste data in the Non-Franchise report may fluctuate monthly due to factors like changes in customer service types, load contamination, or data entry errors.

Resident Services: Residents may request one free roll-off container for green waste disposal once a year. Monthly Residential Franchise Reports highlight usage of these bins.

Diversion Requirements: Under the current Agreement between the City and Republic Services, Republic Services is required to achieve a minimum annual Diversion Rate of 30% for Residential Solid Waste Collection Services, or such amount as may be set in accordance with other changes in law which mandate certain actions of programs for municipalities. The City currently achieves compliance with California’s recycling and waste diversion requirements rate of at least 50% by diverting green waste (such as yard trimmings and plant matter) from landfills and incorporating it into its overall waste management program.

As of January 21, 2025, the City of Rolling Hills diversion rate is at 28.98% (1.02 % away from the contract goal of 30%). To date, the city has surpassed the state’s per capita requirement by nearly 19%, currently at 69%. The Republic Services team continues to search for mixed waste options, and while they have a prospect that looks promising, they are trying to work through some issues before settling on their decision.

ADDITIONAL INFORMATION
Free Residential Roll-Off Bin
As mentioned, the City offers residents the opportunity to request one free roll-off container annually for green waste disposal. According to the current Residential Franchise Reports, entries labeled “Greenwaste – Free Residential Roll-Off Bin” and “Trash-Free Residential Roll-Off Bin.” Although the City does not provide free roll-off bins for regular trash collection, the presence of “Trash-Free Residential Roll-Off Bin” in the report may indicate one of two possibilities:
• When Republic Services retrieves the bin and returns it to their facility, they may have identified contamination in the green waste bin, such as non-green waste disposed of improperly.
• Alternatively, this may be due to data entry or keying errors that require correction.

Republic Services continues to work on the reporting of this item. It is important to note that the City is not covering the cost associated with "trash-free" roll-off bins.

Red Tag Report Abbreviations
COMM: This column refers to Commercial service status. While Republic Services uses a standard red-tag reporting template across all its service jurisdictions, the City of Rolling Hills does not have commercial waste service. Therefore, entries under “COMM” are marked as “NO” for applicable red

tags within the City.

Fiscal Impact:

None.

Recommendation:

Receive and file.

Attachments:

1. VC_REP_260120_Dec_TonnageReport

2. VC_REP_260120_Dec_C&D_Report

3. VC_REP_260120_Dec_CallLog

4. VC_REP_260120_Dec_RedTags

5. VC_REP_260120_DecemberComplaintList

6. VC_REP_260120_DecemberRedTagList

Year 2025
Diversion Requirement Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 128.08 128.08 - 100.00%
Greenwaste - Free Residential Roll Off Bin 1.63 1.63 - 100.00% Trash 189.31 - 189.31 0.00%
Trash - Free Residential Roll Off Bin 10.51 - 10.51 0.00% 1 Total 329.53 129.71 199.82 39.36%
2 Greenwaste 102.30 102.30 - 100.00%
Greenwaste - Free Residential Roll Off Bin 8.54 8.54 - 100.00% Recycle 4.35 2.02 2.33 46.46%
Trash 181.14 - 181.14 0.00%
Trash - Free Residential Roll Off Bin 16.57 - 16.57 0.00% 2 Total 312.90 112.86 200.04 36.07%
3 Greenwaste 110.94 110.94 - 100.00%
Recycle 14.41 7.66 6.75 53.17%
Trash 199.27 - 199.27 0.00%
3 Total 324.62 118.60 206.02 36.54%
4 Greenwaste 81.53 81.53 - 100.00%
Recycle 0.28 0.13 0.15 48.11%
Trash 201.63 - 201.63 0.00%
Trash - Free Residential Roll Off Bin 19.37 - 19.37 0.00% 4 Total 302.81 81.66 221.15 26.97%
5 Greenwaste 85.39 85.39 - 100.00%
Recycle 11.61 5.69 5.92 49.00%
Trash 214.00 - 214.00 0.00%
5 Total 311.00 91.08 219.92 29.29%
6 Greenwaste 76.33 76.33 - 100.00%
Recycle 0.83 0.43 0.40 51.54%
Trash 236.54 - 236.54 0.00%
Trash - Free Residential Roll Off Bin 10.97 - 10.97 0.00% 6 Total 324.67 76.76 247.91 23.64%
7 Greenwaste 49.50 49.50 - 100.00%
Recycle 9.34 4.63 4.71 49.61%
Trash 279.22 - 279.22 0.00%
Trash - Free Residential Roll Off Bin 2.29 - 2.29 0.00% 7 Total 340.35 54.13 286.22 15.91%
8 Greenwaste 63.74 63.74 - 100.00%
Greenwaste - Free Residential Roll Off Bin 2.85 2.85 - 100.00% Recycle 2.41 1.29 1.12 53.73%
Trash 217.84 - 217.84 0.00%
Trash - Free Residential Roll Off Bin 17.86 - 17.86 0.00% 8 Total 304.70 67.88 236.82 22.28%
9 Greenwaste 63.05 63.05 - 100.00%
Trash 203.25 - 203.25 0.00%
Trash - Free Residential Roll Off Bin 13.83 - 13.83 0.00% 9 Total 280.13 63.05 217.08 22.51%
10 Greenwaste 94.71 94.71 - 100.00%
Greenwaste - Free Residential Roll Off Bin 6.51 6.51 - 100.00% Trash 240.27 - 240.27 0.00%
Trash - Free Residential Roll Off Bin 5.05 - 5.05 0.00% 10 Total 346.54 101.22 245.32 29.21%
11 Greenwaste 82.40 82.40 - 100.00%
Trash 163.70 - 163.70 0.00%
11 Total 246.10 82.40 163.70 33.48%
12 Greenwaste 73.12 73.12 - 100.00%
Greenwaste - Free Residential Roll Off Bin 22.77 22.77 - 100.00% Trash 181.58 - 181.58 0.00%
Trash - Free Residential Roll Off Bin 9.15 - 9.15 0.00% 12 Total 286.62 95.89 190.73 33.46%
Grand Total 3,709.97 1,075.25 2,634.72 28.98%

CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2025

Year 2025
Diversion Requirement N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 C&D 10.85 8.71 2.14 80.24%
Greenwaste 14.33 14.33 - 100.00%
Recycle 0.20 0.08 0.12 41.79%
Trash 56.68 - 56.68 0.00%
1 Total 82.06 23.12 58.94 28.17%
2 C&D 5.26 4.22 1.04 80.24%
Recycle 0.19 0.09 0.10 46.46%
Trash 21.78 - 21.78 0.00%
2 Total 27.23 4.31 22.92 15.82%
3 C&D 3.67 2.94 0.73 80.24%
Greenwaste 9.52 9.52 - 100.00%
Recycle 0.33 0.17 0.16 52.66%
Trash 58.05 - 58.05 0.00%
3 Total 71.57 12.64 58.93 17.66%
4 C&D 26.23 23.13 3.10 88.20%
Recycle 0.21 0.10 0.11 48.11%
Trash 18.30 - 18.30 0.00%
4 Total 44.74 23.23 21.51 51.93%
5 Recycle 0.22 0.10 0.12 46.21%
Trash 31.39 - 31.39 0.00%
Organics 0.04 0.03 0.01 69.07%
5 Total 31.65 0.13 31.52 0.40%
6 C&D 11.76 11.76 - 100.00%
Recycle 0.16 0.08 0.08 51.54%
Trash 30.42 - 30.42 0.00%
6 Total 42.34 11.84 30.50 27.97%
7 Recycle 0.25 0.12 0.13 48.54%
Trash 65.70 - 65.70 0.00%
Organics 0.01 0.01 0.00 70.96%
7 Total 65.95 0.13 65.82 0.19%
8 Recycle 0.18 0.10 0.09 53.73%
Trash 35.07 - 35.07 0.00%
8 Total 35.26 0.10 35.16 0.28%
9 Greenwaste 6.48 6.48 - 100.00%
Recycle 0.17 0.09 0.08 51.51%
Trash 24.41 - 24.41 0.00%
9 Total 31.06 6.57 24.50 21.14%
10 Recycle 0.19 0.09 0.10 48.38%
Trash 19.55 - 19.55 0.00%
Organics 0.06 0.04 0.02 67.16%
10 Total 19.80 0.13 19.67 0.66%
11 C&D 10.13 7.90 2.23 78.01%
Recycle 0.19 0.10 0.10 50.35%
Trash 25.83 - 25.83 0.00%
Organics 0.03 0.02 0.01 64.91%
11 Total 36.18 8.02 28.16 22.16%
12 Greenwaste 13.36 13.36 - 100.00%
Recycle 0.24 0.12 0.12 51.41%
Trash 39.52 - 39.52 0.00%
Organics 0.01 0.00 0.00 66.08%
12 Total 53.13 13.49 39.64 25.39%
Grand Total 540.96 103.70 437.27 19.17%

CITY OF ROLLING HILLS NON-FRANCHISE
2025

Republic Services City of Rolling Hills
C&D Report Reporting Period December-25
Disposal Site Material Loads Taken Tons Collected
*No C&D to report this month
Summary
Row Labels Sum of Tons Collected
(blank)
Grand Total

Republic Services Call Log Report
City: Rolling Hills
Year 2025
Month/Quarter 12
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total

3.Missed Pick Up Missed Yard Waste - Residential 1
Missed Trash - Residential 2
Missed Recycle - Residential 1

3.Missed Pick Up Total 4
Grand Total 4
Pg 1 of 2

Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone

3.Missed Pick Up Missed Recycle - Residential 20251212-228026017 12/12/2025
1:21 PM
12/16/2025
11:28 PM
Nicholas
Watson
(blank) (blank) RESI 9020003597 1

CURRENT

RESIDENT
58 EASTFIELD DR

ROLLING HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Trash - Residential 20251212-228025778 12/12/2025
1:19 PM
12/16/2025
11:28 PM
Nicholas
Watson
(blank) (blank) RESI 9020003597 1

CURRENT

RESIDENT
58 EASTFIELD DR

ROLLING HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Trash - Residential 20251212-228025868 12/12/2025
1:20 PM
12/16/2025
11:28 PM
Nicholas
Watson
(blank) (blank) RESI 9020003597 1

CURRENT

RESIDENT
58 EASTFIELD DR

ROLLING HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Yard Waste - Residential 20251205-227607951 12/5/2025
9:56 AM
12/9/2025
11:30 PM
Cynthia
Benavides (blank) (blank) RESI 9020003667 1

CURRENT

RESIDENT
24 GEORGEFF RD

ROLLING HILLS CA
(000) 000-0000
Pg 2 of 2

Rolling Hills Red Tags - December 2025

DATE ADDRESS CODE ISSUE COMM
12/2/2025 16 CREST ROAD 5 ITEMS OUTSIDE CONTAINER NO
12/2/2025 77 SADDLEBACK ROAD 7 OVERLOADED NO

City of Rolling Hills - December 2025 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted
Republic
Reponse
12/1/2025 1:30 PM Missed Trash and Green Waste Darat Zappos 2 Lower Blackwater Canyon Lori reyna Lori Reyna 12/10/2025 11:20 AM Missed Trash and Green Waste Mariam Huete 36 Chuckwagon Rd. Lori Reyna Lori Reyna 12/15/2025 10:49 AM Missed Trash and Green Waste Jasmine Fournier 13 Cinchring Lori Reyna Lori Reyna 12/15/2025 11:49 AM Missed Trash and Green Waste George Wong 31 Portuguese Bend Rd Lori Reyna Lori Reyna 12/17/2025 10:46 Missed Green Waste Greg Sonstein 9 Outrider Rd. Lori Reyna Lori Reyna 12/17/2025 10:46 Missed Trash Pickup Susan Sleep 5 Ringbit Rd. W. Lori Reyna Lori Reyna 12/18/2025 2:03 PM Mised Trash and Green Waste Nancy Schmoller 4 Middleridge Ln S Lori Reyna Lori Reyna 12/22/2025 9:05 AM Missed Trash and Green Waste Teresa Hassanally 27 Portuguese Bend Rd Lori Reyna Lori Reyna 12/29/2025 11:09 AM Missed Trash and Green Waste Susan Chung 11 Roadrunner Rd Lori Reyna Lori Reyna 12/29/2025 12:36 Missed Green Waste Brenda Okuma 2 Buckboard Ln Lori Reyna Lori Reyna

City of Rolling Hills - December2025 Republic Services Red Tag List Republic Services - Red Tag List
Date of
Issue
Time Issue
Resident
Name
Resident Address Republic
Response
12/3/2025 8:47 AM Red Tage: Green Waste Unbundled 64 Saddleback Rd. Lori Reyna 12/3/2025 8:47 AM Red Tage: Green Waste Unbundled 5 Appaloosa Lori Reyna 12/3/2025 8:47 AM Red Tage: Green Waste Unbundled 67 Saddleback Rd. Lori Reyna 12/3/2025 8:47 AM Red Tage: Green Waste Unbundled 46 Saddleback Lori Reyna

Item: 8.F.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Adopt Resolution No. 1402 authorizing a Fiscal Year 2025-2026 Budget Modification to increase Appropriations by $111,150 in Fund 40-949 from a transfer of General Fund Reserves for providing Construction Services on the City Hall Emergency Backup Dual-Fuel Generator Project
Background:

On January 12, 2026, the City Council awarded a construction contract to Pacific Power Engineering Technology Inc. for providing construction services on the City Hall Emergency Backup Dual-Fuel Generator Project in an amount not-to-exceed $288,150 including a 10% contingency and found the project categorically exempt from the California Environmental Quality Act.

Discussion:

The attached resolution authorizes a Fiscal Year 2025-2026 Budget Modification to increase Appropriations by $111,150 in Fund 40-949 from a transfer of General Fund Reserves for providing Construction Services on the City Hall Emergency Backup Dual-Fuel Generator Project.

Staff recommends the City Council Adopt the Resolution as presented.

Fiscal Impact:

The project as bid has a not-to-exceed bid amount of $288,150.

At the June 12, 2023 City Council meeting, the FY 23-24 budget was approved, including a capital allocation of $250,000 to the City Hall campus back-up power project.

The City has already expended $28,500 as a fee for services provided by SiteLogiQ in pursuit of a Design/Build Solar/Back Generator solution, a $43,090 fee for the Dual Fuel Generator Engineering Design services by S&K, and $1,402.50 for Alan Palermo's consulting services, totaling $72,992.50.

There is currently $177,007.50 allocated in the capital fund budget towards this project. Tonight's budget amendment resolution for $111,150 includes the 10% contingency amount on the current project.

There is a second aspect of the project specific to the natural gas supply that would be constructed by Southern California Gas (SCG). Currently, SCG's project estimate is $181,150.07. Staff is working with SCG on potential solutions to lower their cost estimates and /or evaluate if the City is eligible for any SCG grants or programs to help offset costs. Staff will return at a future meeting with updates on the SCG costs.

Recommendation:

Approve as presented.

Attachments:

1. ResolutionNo1402_DF_BackupGenereator_CIP_BudgetAmendment_F

Resolution No. 1402 1
RESOLUTION NO. 1402

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ROLLING HILLS, CALIFORNIA
AUTHORIZING A FISCAL YEAR 2025-2026

BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS BY $111,150 IN FUND 40-949

FROM A TRANSFER OF GENERAL FUND

RESERVES FOR PROVIDING CONSTRUCTION

SERVICES ON THE CITY HALL EMERGENCY

BACKUP DUAL-FUEL GENERATOR PROJECT

THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,

DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:

Section 1. Recitals.

A. It is the intention of the City Council of the City of Rolling Hills to review the adopted budget from time to time.

B. In June of 2023, the City Council adopted the fiscal year 2023-24 budget, which included funding of $250,000 from General Fund reserves for a City Hall Solar/Battery Back-Up Project in the Capital Projects Fund (40-949).

C. On April 22, 2024, the City Council passed a motion (4/1) approving the pursuit of installing a dual-fuel emergency generator covering the entire City Hall campus.

D. On January 12, 2026 the City Council was presented with bids the City received regarding Construction Services for the City Hall Emergency Backup Dual-Fuel Generator Project, accepted the bid and approved a contract.

E. The lowest bidder meeting the Bid requirements was Pacific Power Engineering Technology Inc. with a base bid of $288,150 including a 10% contingency.

F. The City desires to appropriate an additional One hundred eleven thousand, one hundred and fifty dollars ($111,150) in Fund 40-949 from a transfer of General Fund Reserves for the City Hall Emergency Backup Dual-Fuel Generator Project.

Section 2. The sum of One hundred eleven thousand, one hundred and fifty dollars ($111,150) is hereby appropriated in the Fund 40-949 from a transfer of General Fund Reserves for the City Hall Emergency Backup Dual-Fuel Generator Project.

Resolution No. 1402 2
Section 3. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.

PASSED, APPROVED, AND ADOPTED this 26th day of January, 2026 ______________________________

BEA DIERINGER
MAYOR
ATTEST:
___________________________

CHRISTIAN HORVATH

CITY CLERK

Resolution No. 1402 3

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§

CITY OF ROLLING HILLS )
The foregoing Resolution No. 1402 entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF ROLLING HILLS, CALIFORNIA
AUTHORIZING A FISCAL YEAR 2025-2026

BUDGET MODIFICATION TO INCREASE
APPROPRIATIONS BY $111,150 IN FUND 40-949

FROM A TRANSFER OF GENERAL FUND

RESERVES FOR PROVIDING CONSTRUCTION

SERVICES ON THE CITY HALL EMERGENCY

BACKUP DUAL-FUEL GENERATOR PROJECT
was approved and adopted at a regular meeting of the City Council on the 26th day of January 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTIAN HORVATH

CITY CLERK

Item: 13.A.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Discussion on potential reconsideration of allowing Palos Verdes Peninsula Transit Authority's Dial-A-Ride services as a future option for Rolling Hills residents Background:

On November 24, 2025, the City Council received and filed a public comment on non-agenda items requesting that the Council consider adopting Palos Verdes Penninsula Transit Authority's (PVPTA) Dial-A-Ride program as "an official transportation option to remove isolation and restore independence and freedom to our senior community." (Attachment B) On December 1, 2025, Councilmember Mirsch requested that an item be agendized to discuss potential participation in the program and provide any background information (costs, history, etc.) that could help the City Council determine what, if any, direction should be given to staff.

The City Council previously considered a proposal from the PVPTA regarding providing transit services to Rolling Hills residents on June 26, 2023 (Attachment A). At that time, PVPTA was willing to accept a transfer from the City's Proposition A Local Return funding to offset the annual costs to participate. As Rolling Hills does not utilize transit on the private roads, the City has historically exchanged its allocated Prop A Local Returns with interested agencies at $.75 per $1 of available funds with proceeds deposited into the Rolling Hills general fund.

Currently, the City has approximately $141,000 in accumulated Prop A local return funds available to exchange.

Discussion:

The purpose of this agenda item is to allow the City Council to consider whether it wishes to further explore potential participation in the Palos Verdes Peninsula Transit Authority (PVPTA) Dial-A-Ride program. At this time, staff is not recommending participation in the program, nor is any action before the Council to approve funding or enter into an agreement.

Rather, this item is intended to provide information and to receive direction from the City Council on whether staff should proceed with a more detailed evaluation. Specifically, staff is seeking direction on whether to return at a future meeting with an in-depth analysis that would include, but not be

limited to, estimated costs, funding options (including the use of Proposition A Local Return funds), service parameters, administrative impacts, and potential benefits and drawbacks to the City and residents.

If directed to do so, staff would work with PVPTA to develop a comprehensive report that would allow the City Council to make an informed policy decision regarding whether participation in the Dial-ARide program is in the City’s best interest.

Fiscal Impact:

None.

Recommendation:

Receive and file. Provide direction to staff.

Attachments:

1. Attachment A - CL_AGN_230626_CC_Agenda_Item15B_PVPTA_Dial-A-Ride

2. Attachment B - CL_AGN_251124_CC_BF_Item7A_PublicCommentNA_Redacted

Agenda Item No.: 15.B
Mtg. Date: 06/26/2023
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG,
THRU: DAVID H. READY
SUBJECT: CONSIDER A PROPOSAL FROM PALOS VERDES PENINSULA

TRANSIT AUTHORITY TO PROVIDE TRANSIT SERVICES FOR
ROLLING HILLS RESIDENTS; AND PROVIDE DIRECTION TO STAFF DATE: June 26, 2023
BACKGROUND:

Palos Verdes Peninsula Transit Authority (PVPTA) provides mass transit services for the Peninsula serving key locations such as civic centers, schools, libraries, and shopping centers.

The current Chairman of the Board of PVPTP is Rancho Palos Verdes Councilmember David Bradley. PVPTP Administrator is Martin Gombert. Mr. Gombert reached out to staff, on behalf of Chair Bradley to discuss the city's interest in joining PVPTA.

One service offered by the PVPTA is the dial-a-ride (DAR). The DAR service goes anywhere on the Palos Verdes Peninsula that has a Palos Verdes address. The DAR service goes off the Palos Verdes Peninsula for medical purposes only. The service goes to all hospitals, medical buildings, and doctor's office in the following areas: Torrance, Harbor City, San Pedro, and Redondo Beach (primarily South Bay Medical Center on Prospect).

Included with this report is the PVPTA information sheet on the DAR service.

DISCUSSION:

To join PVPTA, Mr. Gombert provided an estimate of the participation cost as follows:

Funding per person $20.56
Rolling Hills Population 1,684
Rolling Hills Contribution $34,616
The "funding per person" was derived from the contribution from three other Peninsula cities divided by the combined population from the three cities. 383

FISCAL IMPACT:

Proposition A was approved by Los Angeles County voters in November 1980. it is a halfcent sales tax dedicated to transportation funding and was the first of its kind to address transportation challenges in Los Angeles County.

The Proposition A expenditure plan includes three categories: 25% to Local Return Programs, 35% to rail development and 40% to discretionary.

The City of Rolling Hills Proposition A Local Returns is approximately $45,000 per fiscal year.

If the City Council desires to participate in PVPTA to provide DAR service to the residents of Rolling Hills, PVPTA would accept the transfer of Proposition A Local Returns in lieu of cash.

In January 2023, the City Council approved an exchange involving a transfer of $58,400 of Proposition A Local Returns to the City of Beverly Hills in exchange for $43,800 of General Fund to the City of Rolling Hills. The exchange is in progress and should be finalized via wire transfer before June 30, 2023.

Historically, the city has exchanged Proposition A Local Returns with interested agencies, including PVPTA for General Fund ($1 of Proposition A Local Returns to $0.75 General Fund).

Based on Mr. Gombert's estimate for cost to participate, there is sufficient Proposition A revenue to join PVPTA commencing July 1, 2023.

RECOMMENDATION:

Consider proposal and provide direction to staff.

ATTACHMENTS:
route_map_2021.jpg
dial_a_ride_information_registration-2015.pdf
384

385

PALOS VERDES

ESTATES

ROLLING

HILLS

ESTATES
RANCHO

PALOS VERDES

ROLLING
HILLS

SAN PEDRO
LOMITA

REDONDO
BEACH

TORRANCE
LEGEND
$6 (one-way) Anywhere ON the Peninsula
$12 (round-trip)
$12 (one-way) to Off-Peninsula Medical Facilities
$24 (round-trip)
ON
OFF
For service 24 hours per day
7 days per week
Call Toll Free
(800) 400-2924
Torrance
Memorial
Medical
Center
Kaiser Permanente
Med. Ctr.

Providence
Little Company
of Mary
Hospital
Little Company of
Mary Hospital
South
Bay
Hospital
Western Ave.
25th Street
25th Street
I-110
( Harbor Freeway)
Pacific Coast Highway
190th Street
Lomita Blvd
Torrance Blvd
Serving
Seniors and Residents with disabilities in Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills Estates and unincorporated Peninsula areas of Los Angeles County.
386

areas only: Torrance, Harbor City, San Pedro,
Lomita and Redondo Beach (primarily South
Bay Medical Center on Prospect Avenue).

Dial-A-Ride/Dial-A-Lift service operates 24
hours a day, seven days a week.

After you have received your membership
confirmation and membership materials, you can
now call for service. The Taxi Company phone
number is located on the back of your TaxiCard
and is: 1-800-400-2924. Identify yourself as a
Palos Verdes Dial-A-Ride or Dial-A-Lift member
and request service. You may also request a
return ride at the same time, or simply call the
800 number again when you are ready to return.

Passengers may have to wait 15-20 minutes for a
ride. Caretakers and/or escorts ride for free!
REMINDER: One cannot travel between more
than one point off the Palos Verdes Peninsula
without returning to the original pick-up point in
Palos Verdes, most commonly the members home
address. If you do request an additional ride to
the driver, it will be the members responsibility
to personally pay for this portion of your trip. The
driver cannot accept your TaxiCard for this extra
added on service.

PLEASE REMEMBER:Your rides are prepaid!Never
pay the Taxi driver cash for your ride except for tip.

The Taxi driver only needs to swipe your TaxiCard
once regardless of poor transmission on a given
day, or due to the Palos Verdes terrain. The Taxi
transmission will go into the Taxi memory to be
retrieved after leaving the area!
The registration fee is $10
• When registering, and at the same time, you
purchase rides for $6.00 each, payable by
check, or Visa/Master Card in the PVPTA
office only. A four (4) ride minimum applies
to all new members.
• You will be issued a TaxiCard and your
purchased trips will be electronically applied
to this card. Your rides never expire!
• A maximum of tweny-four rides can be
purchased during a one month period. If you
should need additional rides for medical reasons
only, contact us – we will work with you!
Trips ON the Palos Verdes Peninsula:
• One ride fare is required for a one-way trip
within the Palos Verdes Peninsula.
• Two ride fares are required for a round trip
within the Palos Verdes Peninsula.

Trips OFF the Palos Verdes Peninsula are
for medical purposes only into surrounding
communities and back again (see Service Area
below) and the ride fares are double as follows:
• Two ride fares are required for a one-way trip
andfourride fares are requiredfor a roundtrip.

Dial-A-Ride and Dial-A-Lift services are
provided ON the Palos Verdes Peninsula for any
trip purpose.

Dial-A-Ride and Dial-A-Lift service goes OFF
the Palos Verdes Peninsula for medical purposes
only. The service goes to all hospitals, medical
buildings, and doctor’s offices in the following
This transportation service is a convenient way
to travel around the Palos Verdes Peninsula
area. Taxi cabs and ramp vans for the disabled
are used to transport passengers on the Palos
Verdes Peninsula and surrounding areas.
(Refer to the Service Area)
The Palos Verdes Peninsula Transit Authority
(PVPTA) is an agency consisting of the cities
of Rancho Palos Verdes, Palos Verdes Estates,
and Rolling Hills Estates. These member cities
and Los Angeles County fund the Dial- A-Ride
/Dial-A-Lift services.

Palos Verdes Peninsula residents who are
seniors (62+) or disabled, are eligible to become
members of this program and use the service. If
you are under 62 years of age, you must complete
a Physician’s Verification Form provided by the
PVPTA office.

Before you can ride, you must register for
membership and purchase rides by mail, or at
the PV Transit office located at:
38 Crest Rd. West, Rolling Hills, CA 90274.

Membership takes approximately 5-10 days.
ow do I register for the program?
What Is the PV Transit
Dial- A-Ride/ Dial- A-Lift Program?
ho is eligble for this program?
ow much does it cost?
ervice area
ours of service
ow to use the service
H ow is the service financed?
W
H
H
S
H
H
387

Wheelchair bound
Wheelchair folds
to ride in car
Cane / Crutches
Walker
Ambulatory
NOTE:

To avoid your registration form being returned back to you, please enclose your personal check for payment along with your COMPLETED form

PV TRANSIT
P.O. Box 2656
Palos Verdes Peninsula, CA 90274-7109
Tel: (310) 544-7108 Fax (310) 544-7109
_________________________________________ ______
Last Name First Name M.I.
_____________________________________ __________
Street Address City Zip
Telephone No. ( ) ________________________________
Cell Phone No. ( ) ________________________________
Age_______ Birthdate__________/___________/___________
PERSON TO CALL IN CASE OF EMERGENCY:

Name_________________________________________________
Relationship ___________________________________________ Telephone No. ( ) _______________________________
For PVPYA USE ONLY:

DAR/DAL REG:# ________________________________
TaxiCard # __________________________________
PLEASE CHECK ALL THE APPLICABLE BOXES BELOW:

SPECIAL INSTRUCTIONS
_________________________________________________
_________________________________________________
_________________________________________________
Hearing Impaired
Visually Impaired
Alzheimer’s Disease
Travels with Caretaker
Disabled
Age under 62 years
388

receive your new Taxi Swipe Card
within 5-10 business days.

You always know how many trips
389

390

From: Elizabeth R
To: City Clerk
Cc:

Subject: For Council meeting 11/24/15, public input on issues: Removing isolation and restoring freedom to seniors Date: Monday, November 24, 2025 2:59:37 PM
Attachments: PV_Dial_A_Ride_Fact_Sheet_GRAPHIC.pdf
Caution: The sender name (Elizabeth R) is different from their email address ([email protected]), which may indicate an impersonation attempt. Verify the email's authenticity with the sender using your organization's trusted contact list before replying or taking further action.

Secured by Check Point
Good evening Mayor, Council Members, and Staff.

Thank you for the opportunity to speak tonight.

I am writing on behalf of my mother who has been a resident of Rolling Hills for over 25 years. I’m here to respectfully request that the Council consider adopting PV DialA-Ride as an official transportation option to remove isolation and restore independence and freedom to our senior community.

1. Rolling Hills Has an Aging Resident Base — and Real Mobility Needs Rolling Hills is a community with a notably older population. A third of our residents are over 65 (half over 55) years old, many of whom wish to age in place and continue living independently. Yet as we get older, driving becomes more difficult, and alternatives become more essential—for mobility, for medical care, and for dignity.

2. A Personal Story — Why This Matters Now
I’d like to share briefly why this issue is so important to me personally.

My mother is years old. She is deaf and partially blind—she recently did not pass the vision portion of her DMV test. When her caregiver is here, she can get to her doctor appointments, her pharmacy, even small social outings. But when her caregiver takes a vacation, my mother becomes effectively housebound. She cannot drive. She cannot simply call an Uber—she needs assistance, consistency, and predictable costs.

A service like PV Dial-A-Ride would enable her to continue attending medical appointments safely, reliably, and at a cost she can afford. And I know my mother is not the only resident in this city who faces this challenge.

3. PV Dial-A-Ride Is Low-Cost and Highly Accessible
PV Dial-A-Ride is already operating successfully across the Peninsula. For residents:

Registration is $10 per year
Rides are $6 each way on the Peninsula
It offers door-to-door service
And it is designed specifically for seniors and people with disabilities This is one of the most affordable transportation options available to seniors anywhere in the county.

4. No Operational Burden to Rolling Hills
Importantly, adopting PV Dial-A-Ride does not require Rolling Hills to run its own transportation system.

It is already operated by the Palos Verdes Peninsula Transit Authority and used by our neighboring cities—Rancho Palos Verdes, Rolling Hills Estates, and Palos Verdes Estates.

We would be joining an existing, functioning regional program that already serves our area.

5. A Small Change with Big Benefits
By joining PV Dial-A-Ride, the City would:

Expand mobility for seniors
Reduce isolation
Support medical access
Provide a lifeline for residents who cannot drive
And demonstrate that Rolling Hills cares about the well-being of its aging community All at a very modest cost.

6. Closing
I respectfully ask the Council to agendize this issue and direct staff to explore the steps needed for Rolling Hills to participate in PV Dial-A-Ride. This service would be life-changing for my mother—and profoundly beneficial for many other residents like her.

Thank you for your time and for your commitment to supporting all members of our community.
(END of ORAL PORTION)
___________________________________________________________ Dear City Clerk,
Please print out the attached info graphic "PV Dial A Ride Fact Sheet" to distribute to the public.

Thank you,
Elizabeth R
landline
On behalf of
Rolling Hills, CA 90274

FACT SHEET: Why Rolling Hills Should Adopt PV
Dial-A-Ride
Prepared for: Rolling Hills City Council
Prepared by: Elizabeth Russell
Date: November 24, 2025
■ What Is PV Dial-A-Ride?
PV Dial-A-Ride is a door-to-door transportation service operated by the Palos Verdes Peninsula Transit Authority (PVPTA). It serves seniors, individuals with disabilities, and residents needing mobility assistance.

It is already used in Rancho Palos Verdes, Rolling Hills Estates, and Palos Verdes Estates.

Cost Snapshot
$10 Annual Registration
$6 Per One-Way Peninsula Trip
Free Caregivers / Escorts
7 Days/Week Extended Hours
■ Why Rolling Hills Needs This Service
Rolling Hills has a senior population well above the county average. Many residents aged 65+ wish to age in place but face transportation barriers. Without a safe, reliable option, residents are at risk of isolation, limited mobility, and reduced access to essential services.
■ A Real Resident Case
A 93-year-old resident—deaf, partially blind, and no longer able to drive—becomes housebound whenever her caregiver is unavailable. PV Dial-A-Ride would allow her to attend medical appointments, pick up prescriptions, and maintain independence.
■ Benefits to the City of Rolling Hills
• No operational burden (managed by PVPTA) • No need to create a city-run program • Improves safety for seniors who should no longer drive • Supports health care access and reduces isolation • Aligns with neighboring cities • Low-cost, high-impact investment
■ Requested City Council Action

1. Place PV Dial-A-Ride on a future agenda. 2. Direct staff to explore partnership with PVPTA. 3. Evaluate costs, logistics, and potential impact. 4. Conduct community outreach to determine resident demand.

■ Key Takeaway
PV Dial-A-Ride is a low-cost, high-impact mobility solution supporting Rolling Hills’ aging population without requiring new city infrastructure. For many seniors, it is essential.

Item: 14.A.

Meeting Date: 1/26/2026
To: City Council
From: Benjamin Johnson , Code Compliance Officer / Planning Technician Thru: Karina Bañales, City Manager
Subject: Receive and file the Code Compliance Quarterly Report for the Fourth Quarter of 2025 (October 1 - December 31)
Background:

The Code Compliance Division provides quarterly updates on cases, including dead vegetation and other code violations. The attached reports summarize cases opened and closed during the fourth quarter (October 1 through December 31), as well as a cumulative list of open cases.

Discussion:

During the fourth quarter of 2025, two new code cases were opened (Attachment A). Since the last quarterly update, the Code Compliance Officer has been managing three open cases (Attachment B).

When property owners remain unresponsive and fail to comply, cases are referred to the City Attorney’s Office for further action. As a result, five cases have been assigned to the City Attorney for review (Attachment C), bringing the total to eight active cases.

A total of one case was closed during this quarter (Attachment D). Since January 2025, thirty-six cases have been closed, including one that originated in 2023 (Attachment E).

Fiscal Impact:

None.

Recommendation:

Receive and file.

Attachments:

1. Attachment A - CE_QRP_2025_FourthQuarter_260121_OpenCases

2. Attachment B - CE_QRP_2025_FourthQuarter_260121_ALL_OpenCases

3. Attachment C - CE_QRP_2025_FourthQuarter_260121_CityAttorney

4. Attachment D - CE_QRP_2025_FourthQuarter_260121_ClosedCases

5. Attachment E - CE_QRP_2025_FourthQuarter_260121_ALL_ClosedCases

City of Rolling Hills
Open Cases
Fourth Quarter Update
Case # Case Date Case Status Address of Violation Description 472 10/24/25 Open 8 Possum Ridge Rd Aggressive dog
467 11/26/25 Open 65 Portuguese Bend Rd House in disrepair Total: 2

City of Rolling Hills
All Open Cases
Fourth Quarter Update
Case # Case Date Case Status Address of Violation Description 467 11/26/25 Open 65 Portuguese Bend Road Property in disrepair 472 10/24/25 Open 8 Possum Ridge Road Aggressive dog
465 8/21/25 Open 6 Saddleback Road Portable toilet, dead trees, dilapidated fence
Total: 3

City of Rolling Hills
City Attorney Cases
Fourth Quarter Update
Case # Case Date Case Status Address of Violation Description Notes 367 7/13/23 City Attorney 79 Eastfield Dr Unfinished construction Demolition company are in the process of finishing the demolition and cleanup.
453 5/1/25 City Attorney 6 Running Brand Road Attractive nuisance Owner & architect are working on repairing wall and removing debris.
443 2/27/25 City Attorney 77 Portuguese Bend Road Dried & overgrown vegetation
Owners have made clean-up progress;
City Staff are working to schedule an
inspection.
421 8/27/24 City Attorney 7 Portuguese Bend Road Unpermitted storage container
Code Compliance Officer is working
with City Attorney to figure out next
steps.
407 5/28/24 City Attorney 10 Flying Mane Road Illegal grading & retaining walls
Code Compliance Officer is working
with City Attorney to reinspect and
figure out next steps.

Total: 5

City of Rolling Hills
Closed Cases
Fourth Quarter Update
Case # Case Date Case Status Address of Violation Description 452 04/22/25 Closed 2 Crest Road East Dead tree
Total: 1

City of Rolling Hills
All Closed Cases
Fourth Quarter Update
Case # Case Date Address of
Violation
Description Case
Closed
452 4/22/2025 2 Crest Rd E Dead tree 1/6/2025
466 9/4/2025 2 Bowie Rd Sewage Odor 10/10/25
364 6/22/2023 4 Possum Ridge Rd Unpermitted work & grading 10/8/25 464 8/21/2025 5 Ringbit Rd Overnight parking 8/26/25
463 8/12/2025 5 Ringbit Rd Unpermitted construction 8/21/2025 462 8/5/2025 11 Saddleback Rd Unpermitted construction 8/14/2025 460 6/24/2025 14 Caballeros Rd Overgrown vegetation/broken fence 7/8/2025 459 6/24/2025 12 Caballeros Rd Overgrown vegetation 7/24/25 457 6/24/2025 91 Crest Rd E Overgrown vegetation 6/17/2025 456 6/3/2025 4 Spur Lane Overgrown vegetation 7/17/2025 455 6/3/2025 2910 Palos Verdes
Dr N
Overgrown vegetation 6/24/2025
454 5/6/2025 35 Eastfield Dr Unpermitted Storage container 5/27/2025 451 4/10/2025 26 Cinching Rd Illegal draining down driveway 6/12/2025 450 4/8/2025 Teddy's Trail Fallen electrical cable 4/8/2025 449 4/3/2025 35 Chuckwagon Rd Unpermitted structure 10/23/2025 448 3/27/2025 6 Ringbit Rd W Dead tree located on a slope 4/22/2025 447 3/27/2025 8 Bowie Rd Misc. Debris | Fire Hazard 8/28/2025 446 3/20/2025 4 Maverick Ln Dead tree 5/22/2025
445 3/11/2025 28 Caballeros Rd Overnight Parking 3/31/2025 454 5/6/2025 35 Eastfield Dr Unpermitted storage container 5/27/2025 440 2/20/2025 67 Saddleback Rd Overgrown palm fronds 4/15/2025 439 2/6/2025 6 Saddleback Rd Dead trees on the property 7/15/2025 417 8/20/2024 74 Portuguese
Bend Rd
Unpermitted storage container 4/22/2025
416 8/20/2024 56 Portuguese
Bend Rd
Unpermitted storage container 4/22/2025
438 2/6/2025 1 Acacia Ln Dead vegetation 6/19/2025
437 2/4/2025 48 Saddleback Rd Overgrown palm fronds 2/20/2025 436 1/30/2025 88 Saddleback Rd Dead tree along the roadside 3/6/2025

City of Rolling Hills
All Closed Cases
Fourth Quarter Update
435 1/30/2025 44 Portuguese
Bend Road
Dead tree along roadside 4/1/2025
434 1/23/2025 12 Crest Road E Pine trees sprouted on property 3/25/2025 433 1/21/2025 59 Eastfield Dr Dead vegetation 3/20/2025 425 11/19/2024 15 Bowie Rd Miscellaneous debris in front of property
3/6/2025
432 1/14/2025 25 Portuguese
Bend Rd
Dead Tree 1/24/2025
401 1/14/2025 8 Quail Ridge Rd N Unpermitted building 10/23/2025 431 1/7/2025 74 Saddleback Rd Overgrown/dried vegetation 1/14/2025 361 6/13/2023 7 Chuckwagon Rd Aggressive animal (Dog) 10/23/2025 Total: 36

Item: 14.B.

Meeting Date: 1/26/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Receive and file an update on recent legislative changes impacting key Brown Act provisions under Senate Bill 707
Background:

On October 3, 2025, Senate Bill 707 (SB 707) was signed by Governor Newsom, bringing significant changes to many public agencies’ meetings in 2026. SB 707 is intended to diversify and increase public engagement in local government, and to modernize the Ralph M. Brown Act in light of technological advancements.

SB 707 amends numerous provisions of the Brown Act and places new restrictions, expectations, and duties upon legislative bodies. The changes are best understood in terms of what only applies to “eligible legislative bodies” versus what generally applies to all legislative bodies.

Rules Specific to Eligible Legislative Bodies
The most significant changes in SB 707 will apply to an “eligible legislative body,” which is defined as any of the following:

1. A city council of a city with a population of 30,000 or more,

2. A board of supervisors of a county, or a city and county, with a population of 30,000 or more,

3. A city council of a city located in a county with a population of 600,000 or more, and

4. A board of directors of large special districts meeting certain thresholds based on boundary areas, population, number of employees and/or revenues.

Practical Considerations:

It should be noted that the requirements applying to "eligible legislative bodies" only impact the main governing body of those agencies, not all legislative bodies that are part of the agency. By example, the requirements would only affect the City Council, not the Planning Commission, Traffic Commission or other standing and advisory committees.
• Two-Way Remote Attendance and Disruption Procedures
Unlike earlier versions of the Brown Act, the new law now requires eligible legislative bodies to offer hybrid meetings. This means the public must be able to participate through a two-way

phone or video platform, unless the technology is not available at the meeting location or the meeting qualifies for an exemption, such as a field trip.

On or before July 1, 2026, an eligible legislative body must also approve in an open session a policy regarding disruption of the above-mentioned services or platform and efforts to restore service. If a disruption prevents the public from attending a meeting, the body must take a recess and try to restore service for at least one hour. Afterward, it must adopt a finding by roll call vote confirming that good-faith efforts were made to fix the issue and that resuming the meeting serves the public interest more than delaying it further.

Furthermore, this bill allows a legislative body or its presiding officer to also remove or limit participation from individuals engaging in disruptive behavior, regardless of whether the individual is attending in-person or via two-way audiovisual or telephonic services. • Outreach
This bill will now require eligible legislative bodies to take specific actions to encourage residents to participate in public meetings, including:
o Provide a system for electronically accepting and fulfilling requests for meeting agendas;*
o Have an accessible internet web page dedicated to information concerning public meetings and how members of the public may participate, including a link to the page on the agency’s home page;* and
o Make reasonable efforts to invite groups that do not traditionally participate in public meetings to attend those meetings, such as outreach to media organizations serving non-English-speaking communities or civic engagement organizations. The legislative body has broad discretion to implement these efforts.
• Language Translation and Interpretation
Eligible legislative bodies must also:
o Translate the agenda and instructions on how to participate in meetings into any language spoken jointly by 20 percent or more of an applicable population that also speaks English less than “very well” according to the American Community Survey; o Provide reasonable assistance to members of the public who wish to use personal interpreters, such as arranging space for interpreters and allowing extra time for interpretation;
o The new web page requirements for web pages dedicated to information concerning public meetings must be translated into any language spoken jointly by 20 percent or more of an applicable population that also speaks English less than “very well” according to the American Community Survey;*
o Make a physical location, within reasonable proximity to the location where the agenda is posted, freely accessible to the public so the public may post additional translations of that agenda.

Note: Currently, Rolling Hills does not meet the above threshold per the most recent U.S. Census Data (English only: 74.8%, Spanish: 2.7%, Other Indo-European languages: 7.7%, Other languages: .5%)
Rules Applicable to Legislative Bodies in General
While the rules above apply to eligible legislative bodies, the following rules apply to legislative bodies more broadly and generally.

• Teleconferencing Updates
SB 707 reorganizes and expands the teleconferencing provisions of the Brown Act, adding some uniformity to noticing, disclosure, accessibility, and public comment requirements for certain types of teleconferencing. For example, SB 707 revises and restates the existing teleconferencing provisions for states of emergency, just cause, and emergency circumstances, and expands coverage to include:

1. States of emergency declared by localities, and

2. Just cause allowances, including physical or family medical emergencies preventing inperson attendance, and military service. The new law also continues the availability of teleconferencing for neighborhood councils, student body community college associations, and student-run community college organizations.

In addition, SB 707 would allow agencies to permit attendance by a member of the legislative body via teleconferencing as a reasonable accommodation under applicable law, including the Americans with Disabilities Act (ADA). Those attending in accordance with this section must still disclose any present adults and their relationship to them and participate via audio and camera, unless their disability prevents such.

The new law also authorizes remote teleconference meetings by “eligible subsidiary bodies” of local agencies, as long as the subsidiary bodies comply with certain requirements. This compliance is defined as having at least one physical location for the meeting, requiring that members attending remotely appear on camera, and requiring the legislative body that created the subsidiary body to make certain findings prior to authorizing fully remote meetings and at least every six months thereafter. Under SB 707, an “eligible subsidiary body” includes only advisory bodies that cannot take certain final actions and do not have primary subject matter jurisdiction on elections, budgets, police oversight, privacy, library material restrictions, or taxing or spending proposals.

Similarly, SB 707 allows remote teleconference meetings by “eligible multi-jurisdictional bodies” if certain requirements are met, including at least a quorum of the body participating from one or more physical locations that are open to the public, and that members who participate remotely do not receive compensation for attendance. There are also limits on the number of times a member may participate remotely. Under the law, an “eligible multi-jurisdictional body” means a legislative body that includes representatives from more than one local agency, or a legislative body of a joint powers agency.

Finally, SB 707 clarifies that the term “teleconference” does not apply when one or more members of a legislative body watch or listen to a meeting via webcasting, without the ability to interactively speak or discuss.

Note: The limits for just cause teleconferencing applicable to Rolling Hills Councilmembers allow a member to attend up to five meetings per year remotely due to the Council meetings held twice a month.
• Other Changes
Copies of the Brown Act: Existing law encourages agencies to provide copies of the Brown Act to each member of a legislative body. SB 707 will now require agencies to provide a copy of the Brown Act to any person elected or appointed as a member of a legislative body.*

Harsher Restrictions: Removes a requirement that members of an appointed legislative body must be appointed by or under the authority of the elected legislative body in order for the legislative body to impose harsher open and public meeting requirements.

Special & Emergency Meetings: Removes a requirement that only specified legislative bodies must comply with the internet website posting and notice requirements for special or emergency meetings, and thus imposes the same posting and notice requirements on all legislative bodies.

Extends the Social Media Rules Indefinitely: Existing law permits a member engaging in separate conversations or communications outside of a meeting with any other person using an internetbased social media platform for specified purposes. However, this is provided that the majority of members do not use the platform to discuss business of a specific nature that falls within the subject matter jurisdiction of the legislative body. This bill makes this exception indefinite.

Notably, some other updates or changes enacted by SB 707 do not actually alter the substance of the law, but simply move and regroup the information into a more readable and trackable format within the Brown Act. These changes were intended to address common complaints and overall feedback on the organization of the Brown Act.

Please note that most updates to the Brown Act under SB 707 will become effective on January 1, 2026, while those specifically applying to eligible legislative bodies will take effect on July 1, 2026.

Further, some provisions of SB 707 will expire on January 1, 2030, unless later extended by the Legislature.
*The City of Rolling Hills is already compliant.

Discussion:

None.

Fiscal Impact:

Staff is working on solutions to upgrade and improve the Council Chambers audio/visual system and functionality to comply with SB707, but also to ensure future-proofing, potential Emergency Operations Center needs, and improve systems for general use of the room.

Staff will return at a future meeting with a report on potential changes to share with the Council.

Recommendation:

Receive and file.

Attachments:

None

Item: 14.C.

Meeting Date: 1/26/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Consideration of a 2026 City Council Strategic Planning Workshop Background:

In January 2022, the City Council conducted a Strategic Planning Workshop to evaluate the City’s progress on priorities established in 2020 and to identify policy and operational priorities for the following two fiscal years (Attachment A). That workshop provided a forum for the Council to review major initiatives related to wildfire mitigation and emergency preparedness, utility undergrounding, drainage compliance, sewer planning, capital improvements, staffing, and resident services. The workshop also allowed the Council to assess how prior strategic goals had been implemented and to adjust the City’s work program based on changing regulatory, financial, and operational conditions.

Since that time, the City has continued to advance many of those initiatives, including wildfire risk reduction, infrastructure planning, compliance with state and federal mandates, and improvements to City facilities and services. However, the City is now approaching a new year, which allows the City Council to revisit emergency preparedness, infrastructure investments, regulatory compliance, and long-term service delivery.

As the City prepares for Fiscal Years 2026-2027 and beyond, a new strategic planning effort would provide the Council and staff with an opportunity to review the status of ongoing projects, assess emerging challenges, and establish updated priorities to guide budget development, staffing, and capital planning.

Discussion:

For the purposes of this evening’s discussion, staff is seeking direction from the City Council on whether to convene another Strategic Planning Workshop in 2026. A workshop would allow the Council to engage in focused, policy-level discussion on the City’s current projects, fiscal outlook, regulatory obligations, and long-term priorities, and to identify areas where adjustments or new initiatives may be warranted.

If the City Council expresses interest in proceeding, staff will return to a future City Council meeting with proposed dates and a draft agenda framework. The proposed workshop would be structured to include an overview of current City projects and initiatives, a review of financial and staffing

considerations, and a facilitated discussion on future priorities and policy direction for the City.

Fiscal Impact:

None.

Recommendation:

Discuss and provide direction to staff.

Attachments:

1. Attachment A - CL_AGN_22.01.22_CC_SP_Agenda_Items6ABC

Agenda Item No.: 6.A
Mtg. Date: 01/22/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REVIEW CITY COUNCIL ESTABLISHED PRIORITIES FROM THE 2020 STRATEGIC PLANNING WORKSHOP; AND EVALUATE CITY
ACTIONS AND ACTIVITIES SINCE JANUARY 2020 SUPPORTING THE ESTABLISHED PRIORITIES.

DATE: January 22, 2022
BACKGROUND:

In January 2020, the City Council held a strategic planning workshop. Included with this staff report is the presentation provided to the Council at the workshop, and notes from the workshop. At the end of the workshop, the Council established four priorities for the city for fiscal years 2020-2021 and 2021- 2022 as follows:

1. Wildfire Mitigation/Emergency Preparedness

2. Utility Undergrounding

3. Drainage

4. Sewer
The staff report from the April 27, 2020 City Council meeting expanded on the priority categories above and listed budget items for FY 2020-2021 to support the priorities. As a part of the FY 2020- 2021 budget adoption, and FY 2021-2022, the Council also approved a three year Capital Improvement Plan (CIP) to support the priorities.

DISCUSSION:

WILDFIRE MITIGTATION/EMERGENCY PREPAREDNESS
In 2020, the Council adopted a Community Wildfire Protection Plan (CWPP). The CWPP was in the works eight years prior but never got off the ground. The CWPP is a guiding document for getting the community involved in being emergency prepared. The Council also allocated between $50K to $65K to the emergency preparedness budget, including the Block Captain Program for FY 2020-2021, and FY 2021-2022. Also in 2020, the City received grant funds for three projects all supporting wildfire mitigation: CWPP, Crest Road East Utility Undergrounding, and Vegetation Management in the Canyons. (The CWPP was prepared in-house by staff, resulting in an overall savings to the City. The grant was returned.) The Council also allocated additional funds to eliminate fuel/create a fire break in 5

the Nature Preserve in the areas closest to the the Rolling Hills border (Phase 1 maintenance, Phase 2 capital and maintenance and Phase 3 capital), an approximate 40 acre area.

In 2021, the Council funded hardening the home education videos. Staff worked with the Los Angeles County Fire Department to commence the roadside vegetation clearance inspections, and complimentary home hardening inspections. The Council also funded vegetation management education videos, the Emergency Information System (EIS - collection of contact information for all residents in Rolling Hills), feasibility of an outdoor alert (siren) system, and the evacuation procedures brochure. Staff worked with the Rolling Hills Community Association (RHCA) to improve cell communication throughout the community by the way of Crown Castle. Staff also worked with adjacent Peninsula Cities via the Public Safety Committee, and the Regional Law Committee to prepare an evacuation map for the Peninsula. The Council also directed the Fire Fuel Committee to find additional approaches to engage the community on wildfire mitigation measures. Staff engaged Republic Services to hold two communal events per year. In support of wildfire mitigation, the RHCA holds two chipping events per year and automated the Crest Road East gate. The Fire Fuel Committee is working on hiring experts to provide education site tours on fuel management for properties abutting canyons. The Fire Fuel Committee is also working on an ordinance aimed to reduce fire fuel in the community.

UTILITY UNDERGROUNDING
In 2020, staff continued hold monthly meetings with utility companies to monitor the progress of the Eastfield Assessment District to underground approximately ten utility poles. Staff also worked with expert consultants to educate the residents in the district on the project process, and project funding options. The City Council established a resolution specifying the amount of contribution from the city to single pole undergrounding, and assessment district projects. The City Council also executed an memorandum of understanding (MOU) with the RHCA on contribution amounts from both organizations for assessment district projects. The City was awarded approximately $1.5M grant to underground approximately ten utility poles along Crest Road East. Staff worked with CalOES and FEMA personnel to supply information to the City's other grant for Eastfield Drive Utility Undergrounding Project that will underground approximately 16-18 utility poles along Eastfield Drive.

In 2021, staff continued the monthly meetings with utility companies and also held educational workshops for residents interested in creating an assessment district to underground utility poles. Staff worked with residents of the Eastfield Utility Assessment District, the experts, and the City Council to bring the project to a vote. The project was voted down by the residents. Design work commenced on the Crest Road East Utility Undergrounding Project with Southern California Edison (SCE) and other communication companies. Frontier is disputing the Crest Road East project qualifies for CPUC Tariff 33 where the ratepayers pay for the undergrounding. The City Attorney is corresponding with Frontier.

Staff continued to work with CalOES and FEMA personnel to supply information to the City's other grant for Eastfield Drive Utility Undergrounding Project that will underground approximately 16-18 utility poles along Eastfield Drive. In 2021, the environmental assessment for the Eastfield Drive Utility Undergrounding Project was completed, and the Council executed a MOU with FEMA to comply with specified requirements during construction of the project. FEMA informed the City that the city's grant application has been moved to the fund award phase.

DRAINAGE
In 2020, the City Council received a proposal from an expert on diverting stormwater discharge from the City to Machado Lake (Bent Springs Canyon Project). The strategy discussed was to diver all the discharges to the receiving waters to eliminate the need for the City to comply with water quality standards in the Harbor, Machado Lake, and the Santa Monica Bay. The review of the Bent Springs 6

Canyon project showed the project was too costly and the Council took a different approach. The Council allocated funds to investigate the amount of stormwater discharge, and the water quality of discharges if any, to the receiving waters. The Council authorized a monitoring station in the Sepulveda Canyon. To minimize stormwater discharge, the City Council also discussed the need to retain additional stormwater discharge beyond Low Impact Development (LID) requirements per parcel.

McGowan Consulting prepared a hydromodification technical memo and this led to the planning of a Planning Commission, and City Council workshop.

In 2021, after one year of monitoring data, and with no flow, the Council directed staff to present the data to the Regional Water Quality Board for consideration. Additionally, with a new stormwater (MS4) permit in effect, the compliance provision that the City elected in 2001 was revisited. The Council directed staff to participate in the Peninsula Enhanced Watershed Management Program (EWMP) and appealed to the Regional Water Quality Control Board to use the lack of flow in the Sepulveda Canyon as compliance strategy for Machado Lake. The City Council also directed staff to seek the City of Torrance's concurrence to design the Torrance Airport Infiltration Project in increments to allow Rolling Hills to participate if the Water Quality Control Board rejects the approach that Rolling Hills has zero or minimal stormwater discharges out of the city. In September 2021, the Planning Commission and the City Council held a workshop. At the workshop, the City Council directed the Planning Commission to find opportunities to retain additional stormwater on private property to minimize overall stormwater discharges from the City. McGowan Consulting is working with staff on conditions of approval language or possible code amendment to support this directive.

SEWER
In 2020, the City Council accepted the Phase 2 Sewer Feasibility Study as complete. The study secured two Will-Serve Letters from the Los Angeles County Sanitation District. The first Will Serve Letter allowed the City to discharge effluent from the City Hall campus including the Tennis Courts and Main Guard House. The second Will Serve Letter allowed the City to discharge effluent from 235 homes in the community. The Council authorized the released a Request for Proposal for the design of the 8" sewer main along Rolling Hills Road and NV5 was hired. The engineering design commenced and was coordinated with adjacent cities.

In 2021, the engineering design of the 8" sewer main progressed to 100% completion. The design is being commented by adjacent cities. Staff presented the City Council with a proposal for a firm to seek grants to fund the construction of the 8" sewer main but the proposal was placed on hold. In the meantime, two residents along Williamsburg Lane and Middleridge Lane proposed to construct private sewer mains along these two streets, and requested the City to conduct a feasibility study to discharge the effluent. The residents expressed that they were interested in such project years ago but because the lack of Will Serve Letters from the Los Angeles County prevented the residents' project to progress.

The Council authorized a third feasibility study on discharge options for the residents' proposed project and the final study was presented to Council in January 2022. The Council also authorized staff to release a community survey on the City implementing sewer mains. The results of the survey was presented to the City Council in June 2021.

The above is a brief summary of the activities and events in 2020 and 2021 that took place in support of the Council's established priorities. That are other priorities such as communicating with the residents, shorter City Council meetings, revisit the view ordinance, minimize risk and potential liabilities (ADA compliance, Housing Element compliance, and SB 9 compliance), and refund the residents (how to best spend the General Fund surplus). Staff will have data relating to these other sub-priorities at the workshop.
7

FISCAL IMPACT:

There is no fiscal impact to holding a strategic planning workshop as the workshop will be facilitated by internal staff.

RECOMMENDATION:

Review with staff.

ATTACHMENTS:

SP_PPStrategicPlanningWorkshop_2020-01-25.pptx
SP_2020-Jan-25_StrategicPlanningNotes.pdf
SP_2020-Jan-25_StrategicPlanningNotes2.pdf
SP_2020-04-27_StaffReport.pdf
StrategicPlanningWorkshopBudgetItems_2020-04-27.pdf
1_SP_2022_OpeningPresentation.pdf
7_SP_2022staffPresentation.pdf
4_FY 2022 Expenditures by Department.pdf
3_SP_StrategicItems_F.pdf
8

STRATEGIC PLANNING

WORKSHOP
SATURDAY, JANUARY 25, 2020

CITY OF ROLLING HILLS
9

WORKSHOP GUIDELINES

1. Efficient use of time

2. Respect other perspectives

3. Allow others to fully convey their ideas

4. Your priority is not an argument nor is the workshop a forum for your arguments

5. Be open minded

6. You represent your constituents

7. Staff is here to support you. Ask questions of staff. 10

THE GOAL OF THE WORKSHOP
• Goal: general intention or direction
• Honest dialog between the five members on the future of the city • Discussion topics can be focused on the priorities specified by members OR on any other areas (such as expanding services to the community by providing car services)
11

OBJECTIVE OF THE WORKSHOP
• Objective: specific/precise
• Establish a minimum of one priority and a maximum of three priorities agreeable among the members to establish the City’s work plan for the next two fiscal years 2020-2021 and 2021-2022 12

STRATEGIC PLANNING BEYOND TODAY
• Report out at the City Council meeting on Monday, January 27, 2020 • Strategic Planning Session #2 at February 10, 2020 City Council meeting; use the establish priorities to define action items • Strategic Planning Session #3 at February 24, 2020 City Council meeting; continue to use the established priorities to define action items
• April 13, 2020 City Council discuss FY 2020-2021 budget priorities; translate action items to budget items
13

CITY COUNCIL COMMON PRIORITIES
• Wildfire Mitigation/Emergency Preparedness
• Sewer
• Utility Undergrounding
• Drainage
14

CITY COUNCIL OTHER SPECIFIED PRIORITIES
• Improve communications with residents
• Shorter City Council meetings
• Ease the permitting and building process for residents • Minimize legal liability
• Public safety
• Revise view ordinance
• Purchase properties for open space
• Refund the residents
15

WORKSHOP STAFF
• Elaine – facilitator/staff member
• Meredith and Yohana – scribes
• Terry and Jim – money guys
16

17

18

19

20

21

22

23

24

25

26

27

28

29

30

Agenda Item No.: 8.C
Mtg. Date: 04/27/2020
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: STRATEGIC PLANNING WORKSHOP DISCUSSION #3.

DATE: April 27, 2020
BACKGROUND:

In May 2019, the City Council approved staff's recommendation to hold a Strategic Planning Workshop discussing the work plan for the next three years. The Strategic Planning Workshop was held on Sunday, January 25, 2020. The City Council also used the regular City Council meetings on February 10 and February 24, 2020 to provide guidance for staff to develop budget items for next fiscal year.

At the Strategic Planning Workshop, the City Council developed four priorities for the City of Rolling Hills:

1. Wildfire Mitigation/Emergency Preparedness

2. Utility Undergrounding

3. Drainage

4. Sewer
Wildfire Mitigation/Emergency Preparedness
Under this priority, the City Council discussed allocating funds to create fire breaks on either side of the border between the City of Rolling Hills and the Preserve. The City Council also discussed continuing with the active enforcement of the Fire Fuel Abatement Ordinance including taking action on the Rolling Hills Community Association, if necessary.

Utility Undergrounding
Under this priority, the City Council discussed the goal of placing all utility lines within the City underground. This could be accomplished via a combination of grant funds and individual assessment district projects. The City currently has two grant applications with CalOES to underground a segment of Crest Road East near Eastfield Drive, as well as a segment along Eastfield Drive. Staff has heard positive news on the City's application for the segment on Crest Road East and anticipates the award of the grant.
31

Drainage
Under this priority, the City Council discussed two action items: the first action is to implement policy change on parcels to require stormwater detention/retention pits or basins to slow down discharge or infiltrate onsite beyond LID requirements to eliminate runoffs in the canyons within the City; and the second action is to identify capital improvement projects to address stormwater runoff from common areas within the City to achieve the same purposes as the first action.

Sewer
Under this priority, the City Council discussed installing sewer main lines to transition the community from using septic tanks. To achieve this priority, based on lessons learned from past efforts, discussed seeking implementation via small segments of projects similar to the extension of the Johns Canyon line and installing the proposed 8" main along Portuguese Bend Road/Rolling Hills Road.

DISCUSSION:

Staff developed the following budget items to support the City Council's priorities for next fiscal year.

Wildfire Mitigation/Emergency Preparedness

1. Block Captain Program

2. Fire Fuel Reduction in the Preserve

3. Fire Fuel Reduction in Rolling Hills

4. CWPP Development/Adoption

5. Arborist to support enforcement of Fire Fuel Abatement Ordinance Utility Undergrounding

1. Crest Road Undergrounding Cal OES grant

2. Eastfield Drive Undergrounding Cal OES grant

3. Assessment District support continuous workshops for neighborhood groups

4. Pursue grants for projects
Drainage

1. Parcel based hydromodification policy development to minimize impacts to surrounding canyons and downstream parcels

2. Bend Springs capital improvement project feasibility study to include City Hall campus stormwater discharge

3. Masterplan to eliminate stormwater discharge from the City Sewer

1. Investigate extension of existing sewer mains into the City of Rolling Hills

2. Design of 8" sewer main along Portuguese Bend Road/Rolling Hills Road to connect with County truck line on Crenshaw Boulevard

3. Pursue grants for capital improvement projects
Included with this report is a spreadsheet with high level cost estimates for the budget items listed above.

FISCAL IMPACT:

The preparation of this report is a part of the City's operating budget for Fiscal Year 2019-2020.

It is unknown at this time the impacts the COVID-19 pandemic will have on the City's finances in future fiscal years. Conservatively, staff anticipates that the revenue level for next fiscal year will be 32

lower than years past. However, if there is an economic downturn, the City stands to benefit from reduced prices from all sectors including professional services, construction and materials. In this regard, staff recommends the City Council consider programming projects for the next fiscal year.

RECOMMENDATION:

Staff recommends that the City Council receive and file proposed budget items for Fiscal Year 2020- 2021 developed as a part of the strategic planning workshop from January 2020.

ATTACHMENTS:

StrategicPlanningWorkshopBudgetItems_2020-04-27.xlsx
33

CITY COUNCIL

STRATEGIC PRIORITIES
Proposed Budget Items for Fiscal Year 2020-2021
Wildfire Mitigation/Emergency Preparedness Utility Undergrounding Drainage Sewer Budget Item Cost Budget Item Cost Budget Item Cost Budget Item Cost 1 Block Captain Program $50,000 Crest Road
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Parcel based
hydromodification policy
development*
$8,000 Investigate extension of
existing sewer mains
into the City of Rolling
Hills
$30,000
2 Fire Fuel Reduction in the
Preserve
$100,000 Eastfield
Undergrounding -
CalOES grant
City match provided by
Rule 20A purchased
credits
Bend Springs capital
improvement project
feasibility study to
include City Hall
campus*
$80,000 Design of 8" sewer main
along Portuguese Bend
Road/Rolling Hills Road
to connect with County
truck line on Cresshaw
Blvd.
$90,000
3 Fire Fuel Reduction in
Rolling Hills in the areas
adjacent to the Preserve
$50,000 Assessment District
Project Support -
workshops for
neighborhood groups
and supple technical
experts for Q/A
$15,000 Masterplan: eliminate
stormwater discharge
from the City*
$50,000 Pursue grants for capital
improvement projects
$20,000
4 CWPP -
Development/Adoption
$5,000 Pursue grants for
projects
$10,000
5 Arborist to support
enforcement of Fire Fuel
Abatement
$5,000
$210,000 $25,000 *Eligible to use Measure
W local returns
$138,000 $140,000
Grand Total $513,000
34

STRATEGIC PLANNING

WORKSHOP
SATURDAY, JANUARY 22, 2022

CITY OF ROLLING HILLS
35

WORKSHOP GUIDELINES

1. Efficient use of time

2. Respect other perspectives

3. Allow others to fully convey their ideas

4. Your priority is not an argument nor is the workshop a forum for your arguments

5. Be open minded

6. You represent your constituents

7. Staff is here to support you. Ask questions of staff. 36

THE GOAL OF THE WORKSHOP
• Goal: general intention or direction
• Honest dialog between the five members on the future of the city 37

OBJECTIVE OF THE WORKSHOP
• Objective: specific/precise
• Establish a minimum of three priorities to a maximum of five priorities agreeable among the members to establish the City’s work plan for the next two fiscal years 2022-2023 and 2023-2024 38

STRATEGIC PLANNING BEYOND TODAY
• Report out at the City Council meeting on Monday, February 14, 2022 • Strategic Planning Session #2 at February 28, 2022 City Council meeting; use the establish priorities to define action items • Strategic Planning Session #3 at March 14, 2022 City Council meeting; continue to use the established priorities to define action items • April 11, 2022 City Council discuss FY 2022-2023 budget priorities; translate action items to budget items
39

2020

CITY COUNCIL COMMON PRIORITIES
• Wildfire Mitigation/Emergency Preparedness
• Sewer
• Utility Undergrounding
• Drainage
40

2020

CITY COUNCIL OTHER SPECIFIED PRIORITIES
• Improve communications with residents
• Shorter City Council meetings
• Ease the permitting and building process for residents • Minimize legal liability
• Public safety
• Revise view ordinance
• Purchase properties for open space
• Refund the residents
41

WORKSHOP STAFF
• Elaine – facilitator/staff member
• John and Christian – scribes
• Ashford and Connie – workshop support
42

2022 STRATEGIC PLANNING

WORKSHOP
Saturday, January 22, 2022
City of Rolling Hills
43

2022 COUNCILMEMBER’S PRIORITIES
• Balance the need for fire fuel reduction with concerns and reservations of residents as well as mitigating the financial impact on residents.
• Compliance with Affordable housing requirements while maintaining the traditional Rolling Hills community expectations.
• Developing an understanding of the City’s obligations and responsibilities regarding storm drains and the impact on the budget. • Completion of the City Hall campus improvements.
44

2022 COUNCILMEMBER’S PRIORITIES (cont.)
• Fire Safety – implement all programs (videos, work in conservancy, vegetation management, incentives, etc) to continue to support fire safety.
• Storm drain – what role can the city play to encourage and support RHCA’s efforts to address?
• ADA at City Hall – need to make decision to minimize exposure to complaints and lawsuits.
• Sewer – continue with existing City Hall campus project? • City staffing – what can the city do to attract, retain, and develop top quality employees to support Council’s visions/goals?
45

ADDITIONAL GOALS AND PRIORITIES?
• Council discussion.
46

Page: 1
Adopted YTD
Budget Expenditures Available

GENERAL FUND
01 - CITY ADMINISTRATOR
702 Salaries -Full Time $ 429,100.00 $ 227,038.49 $ 202,061.51 710 Retirement CalPERS-Employer 29,000.00 20,599.73 8,400.27 710 CalPERS Unfunded Liability 59,026.00 57,063.00 1,963.00 715 Workers Compensation Insurance 7,700.00 4,089.96 3,610.04 716 Group Insurance 55,000.00 41,506.67 13,493.33
717 Retiree Medical 30,300.00 19,789.11 10,510.89
718 Employer Payroll Taxes 28,400.00 12,680.22 15,719.78 719 Deferred Compensation 4,300.00 2,400.00 1,900.00
720 Auto Allowance 4,800.00 2,550.00 2,250.00
XXX Phone Allowance 1,300.00 - 1,300.00
761 Auto Mileage 500.00 - 500.00
740 Office Supplies 38,040.00 9,255.49 28,784.51
745 Equipment Leasing Costs 14,850.00 6,175.34 8,674.66 750 Dues & Subscriptions 15,240.00 1,490.00 13,750.00
755 Conference Expense 10,000.00 5,429.96 4,570.04
757 Meetings Expense 2,000.00 5,843.00 (3,843.00)
759 Training & Eduxcation 5,000.00 - 5,000.00
765 Postage 20,000.00 7,500.00 12,500.00
770 Telephone 5,700.00 3,180.22 2,519.78
775 City Council Expense 10,000.00 1,785.00 8,215.00
776 Miscellaneous Expenses - 111.03 (111.03)
780 Minutes Clerk Meetings 6,000.00 2,254.99 3,745.01
785 Codification 5,000.00 1,446.09 3,553.91
795 Other Gen Admin Expense 4,900.00 1,441.18 3,458.82
801 City Attorney 91,000.00 64,408.00 26,592.00
820 Website 6,000.00 9,764.00 (3,764.00)
850 Election Expense City Council - 166.85 (166.85)
890 Consulting Fees 161,400.00 43,775.12 117,624.88
925 Utilities - 1,473.69 (1,473.69)
955 Disaster Emergency Equipment - 1,392.00 (1,392.00)
802 Legal Expense - Other 3,000.00 - 3,000.00
790 Advertising 1,000.00 - 1,000.00
Total City Administrator 1,048,556.00 554,609.14 489,946.86

CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021

47 Page: 2
Adopted YTD
Budget Expenditures Available

CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
05 - Finance
750 Dues & Subscriptions 200.00 - 200.00
810 Annual Audit 17,630.00 - 17,630.00
890 Consulting Fees 99,500.00 62,709.15 36,790.85
Total Finance 117,330.00 62,709.15 54,620.85
15- PLANNING & DEVELOPMENT
702 Salaries $ 237,200.00 115,656.91 121,543.09
710 Retirement CalPERS-Employer 17,750.00 8,702.01 9,047.99 715 Workers Compensation Insurance 3,800.00 2,014.50 1,785.50 716 Group Insurance 30,900.00 11,721.41 19,178.59
718 Employer Payroll Taxes 18,790.00 8,990.92 9,799.08
719 Deferred Compensation 1,200.00 - 1,200.00
720 Auto Allowance 2,400.00 1,100.00 1,300.00
XXX Phone Allowance 600.00 - 600.00
758 Planning Commission Meetting - 988.12 (988.12)
761 Auto Mileage - 37.24 (37.24)
770 Telephone - 960.82 (960.82)
776 Miscellaneous Expense 2,000.00 - 2,000.00
750 Dues & Subscription 850.00 - 850.00
755 Conference Expense 5,000.00 - 5,000.00
759 Training & Education 1,000.00 - 1,000.00
790 Advertising - 2,405.65 (2,405.65)
801 City Attorney - 608.00 (608.00)
802 Legal Expenses-Other - 17,376.60 (17,376.60)
872 Property Development-Legal Exp 100,000.00 4,060.85 95,939.15 878 Build Inspect. LA County/Willd 150,000.00 36,138.07 113,861.93 881 Storm Water Management 275,800.00 143,037.85 132,762.15 882 Variance & CUP Expense 7,000.00 5,913.95 1,086.05
884 Special Project Study & Consulting 180,000.00 179,792.64 207.36 950 Capital Outlay 26,400.00 - 26,400.00
Total Planning & Development 1,060,690.00 539,505.54 521,184.46 25 - Public Safety
830 Law Enforcement 220,380.00 85,015.79 135,364.21
833 Other Law Enforcement Expenses 3,000.00 1,129.73 1,870.27 837 Wild Life Mgmt & Pest Control 50,000.00 1,412.40 48,587.60

48 Page: 3
Adopted YTD
Budget Expenditures Available

CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
838 Animal Control Expense 6,000.00 2,204.45 3,795.55
890 Consulting Fees - 17,264.35 (17,264.35)
Total Public Safety 279,380.00 107,026.72 172,353.28
65 - NON-DEPARTMENTAL
895 Insurance & Bond Expense 30,260.00 11,025.46 19,234.54 901 South Bay Comm. Organization 20,100.00 1,200.00 18,900.00 915 Community Recognition 16,000.00 4,718.25 11,281.75
916 Civil Defense Expense 650.00 - 650.00
917 Emergency Preparedness 137,360.00 18,988.58 118,371.42 985 Contingency 25,000.00 - 25,000.00
Total Non-Departmental 229,370.00 35,932.29 193,437.71
75 - CITY PROPERTIES
925 Utilities $ 33,810.00 $ 18,684.92 15,125.08
930 Repairs & Maintenance 36,963.00 8,615.00 28,348.00
932 Area Landscaping 28,500.00 7,238.91 21,261.09
Capital Outlay - Buildings & Equip 250,000.00 - 250,000.00 Total City Properties 349,273.00 34,538.83 314,734.17
GENERAL FUND TOTAL $ 3,084,599.00 $ 1,334,321.67 $ 1,746,277.33

49 Page: 4
Adopted YTD
Budget Expenditures Available

CITY OF ROLLING HILLS
Summary of Expenditures
July 1 to December 31, 2021
10 - COPS FUND
COPS Program Expenditures $ 161,100.00 $ 89,712.28 $ 71,387.72 14 - Traffic Safety Fund
Road Striping-Delineators/Pavement $ 10,000.00 $ 2,500.00 $ 7,500.00 16 - CAL/OES
Safety Element DR4344-PL0521 $ - $ 4,261.00 $ (4,261.00) Vegetation Magmnt DR4382-PJ0175 - 83,950.43 (83,950.43) $ - $ 88,211.43 $ (88,211.43)
25 - Prop A Transportation Fund
Prop A Excbange $ - $ 84,000.00 $ (84,000.00)
40 - Capital Projects Fund
City Hall Improvements $ 300,000.00 $ 12,952.50 $ 287,047.50 41 - Utility Fund
Legal Other & Outside Council $ 1,452.00
Sewer Feasibility Project 7,280.00
$ 763,638.00 $ 8,732.00 $ 754,906.00
50 - Refuse Collection Fund
Refuse Service Contract $ 456,348.00
Operating Transfer Out 12,000.00
$ 912,700.00 $ 468,348.00 $ 444,352.00

50 2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
PROJECTS 2020 COUNCIL’S PROJECT INPUT ACTIVITIES TAKEN WITHIN TWO YEARS SUGGESTIONS/STAFF’S NOTES SEWER In the past, people were not interested due
to high cost.

Wait for results and costs then figure out
next steps.

Phased. First phase limited scope.

Supports waiting for results, costs and
determining next steps from there.
- Completed phase 2 feasibility
study. This includes Will Serve
Letters from Los Angeles County.

Study provided high-level
estimate for a new sewer line
along Rolling Hills Road.
- Hired NV5 to provide engineering
design for 8” sewer main along
Rolling Hills Road. Design at 100%
completion and provided detailed
engineering estimate of 8” sewer
main.
- Completed phase 3 feasibility
study. Council authorized study of
sewer outlets to Palos Verdes
Drive North (residents’ proposed
project). The study provided high
level of construction costs for
three options to outlet the
effluent.
- Conducted a community survey,
asking residents if they want the
City to implement sewer main.

Data presented to the City
Council.
- Requested the hire of consultant
to pursue grant, low interest loans
for sewer projects.
- Coordinated with RHCA to keep
them updated on the status of the
project. They are in the holding
pattern for the amenities project
at the Tennis Courts pending
sewer installation or septic tank
replacement.
- The City’s Tennis Court ADA
improvement is on hold pending
- Make a decision on the 8” sewer
main.
- Make a decision on the residents’
request to provide sewer outlet at
Palos Verdes Drive North.
- Sewer is an eligible expense for
the American Rescue Plan Act
(APPA) allocation of $441,000.
51

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
sewer installation or septic tank
replacement.

WILDFIRE City in charge of safety.

Great job clearing but need to be expanded.

City should continue Conservancy’s work.

City should hire Association to clear
vegetation (using striping funds).

City enforcement should include
easements. Residents should clear
easements.

Crest Gate should open easily. City take on
enforcement responsibility.

Supports City enforcement on easement;
authority over Crest Gate’s accessibility;
expanding vegetation clearance done by
Conservancy and providing firebreak.
- Based on the City’s advocacy, the
RHCA automated the Crest Road
East gate.
- Staff report on dead vegetation
enforcement on a quarterly basis.
- Requested Council to purchase a
Kubota to assist with code
enforcement’s work on enforcing
dead vegetation ordinance.
- City received grant funding from
CALOES/FEMA; Vegetative
Management Grant Project
Performed Environmental Assessment for 30 residents
Filed CEQA Categorical Exemption
- City staff met with LACFD and
began forming the project design
for the Vegetative Management
Grant Project
- Palos Verdes Peninsula Land
Conservancy fuel load reduction
(40+ acre area)
- Drafted, adopted a Community
Wildfire Protection Plan (CWPP)
- City started the Fire Fuel
Committee specifically to problem
solve for potential wildfire
community concerns
- Hardening the Home Videos:
instructions on how to harden
your home
- Canyon Management Videos:
instructions on how to manage
your canyons
- Harden the Home inspections
from the Los Angeles County Fire
52

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
Department Forestry DivisionTrevor Moore
- Fire Works Ordinance (not
passed)
- Communal Bin event (Five 40-
cubic yard bins) for community
use to reduce vegetation
- Worked with RHCA to add
chipping event for the
community.
- Worked with LACFD to conduct
roadside clearance inspections for
all roads in Rolling Hills.

EMERGENCY

PREPAREDNESS

EVACUATION
Devote money to education, planning and
dissemination of information.

Supports increasing budget next year.
- Block Captain/Emergency
Preparedness budget in 17/18
was $4,500. In 18/19, the budget
was $8,000, in 19/20 the budget
was $14,875. The budget for
20/21 was $29,000 and the
budget for 21/22 is $137,360.
- Council was asked to consider
hiring a marketing firm to provide
an Evacuation procedures
brochure drafted by the Block
Captains and place the company
on-call for educational material on
emergency preparedness.
- Block Captain communication
project: outdoor alert system
(HQE feasibility study).
- Emergency Information System
(EIS) online database for city
contact with residents
- Communications Project (RHCA
Improving Wi-fi)
- City participation in the Prepared
Peninsula Expo
- Peninsula Wide Evacuation Map
- Conduct citywide emergency drill.
53

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022

UTILITY

UNDERGROUNDING
Have grant cover costs.

Buy SCE rights.

Supports undergrounding and expanding
to other areas.
- Staff conducts monthly meetings
with utility companies for
progress updates on the Eastfield
Assessment District project.
- Staff conducts monthly meetings
with residents to educate them on
the process to create an
assessment district.
- Completed design to the Eastfield
Assessment District project.
- Completed numerous meetings
with residents in the Eastfield
Assessment District area with
subject matter experts including
financial advisors.
- Brought the project to a vote and
the project was voted down.
- Council approved resolution on
the city’s contribution to single
pole undergrounding, and
assessment district projects.
- Processed one reimbursement for
single pole undergrounding
project.
- Awarded by CalOES/FEMA
approximately $1.5M grant funds
for Crest Road East
Undergrounding project.

Preliminary Drawing/Design
began. Confirmed Rule 20A with
Utility Companies. Monthly status
meetings with all stakeholders
(SCE, utilities, engineers, etc.) will
commence in February 2022.
- Worked with Cal/OES on potential
Eastfield Drive Utility
Undergrounding grant award.

Council approved environmental
clearance documents for the said
- Focus on completing Cal/OES
grant project on Crest Road East
- Consider a utility underground
masterplan for the entire city.
54

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
project and agreed to adhere to
constructions provisions if the city
was awarded funds. Waiting to
hear from CalOES/FEMA.

DRAINAGE Improve civic center campus.

Install catch basins at key locations.

Try to eliminate flow outside of the City.

Figure out a way to use money being paid
to consultants on infrastructure that will
eliminate the need to participate in MS4.

Find Exit strategy.

Educate residents on drainage and erosion.

Make it standard requirement to retain
100% of water on site and enforced by PC.

Figure out exit strategy from MS4
reporting and divert money paid to
consultant to help build infrastructure.

Educate resident about drainage and
erosion.
- Submitted a revised TMRP to
requested the LA Regional Water
Quality Control Board to reduce
the frequency of trash monitoring
to comply with the trash TMDL.

Reduction in frequency was grant
but not at the level requested by
the City.
- Review diversion project (Bent
Springs Canyon) as a strategy to
comply with MS4 permit.
- Initiated the Sepulveda Canyon
monitoring. Council approved to
release the first year data (no
flow) to the LA Regional Water
Quality Control Board to consider
that the City does not discharge to
impair waters of the US.
- Council conducted a workshop
with the Planning Commission in
September 2021 to direct PC to
find ways to retain more
stormwater discharge on private
property.
- Council authorized joining the
Peninsula EWMP and directed
staff to prepare addendum.
- Consulted directed staff to ask
City of Torrance to design
Torrance Airport infiltration
project increments should the
Regional Board reject City’s
approach to compliance with
TMDL (no flow or clean flow from
Sepulveda monitoring data).
- Investigate outstanding
agreements with County to
maintain drains in the community.
- Work plan to meet obligations of
the drainage maintenance
agreement.
55

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Council and staff looking at
creative ways to spend Measure
W local returns to implement
impactful clean water projects.
- The City has been an outlet for
residents to voice drainage issues
experienced in the community
(Mayor Dieringer’s recent meeting
with resident of 2 Wrangler Road).

EASE PERMIT

PROCESS
No change - Previously, applicants of
development projects subjected
to discretionary review had to
complete the entitlement process
over four Planning Commission
meetings (a duration of a
minimum of four months).
- Staff cut down the entitlement
process to two Planning
Commission meetings but drafting
resolutions of approval ahead of
time to be reviewed by the
Planning Commission.
- Improvements where possible,
staff is always evaluating.

Operational improvements are
within the purview of the staff.
- Proposed staffing change for
efficiency. Current Planning
Department: Director, Code
Enforcement officer, part-time
Admin Clerk. Proposed Planning
Department: Director, Assistant
Planner. Eliminate Code
Enforcement officer and part-time
Admin Clerk. Out source code
enforcement to utilize the
resources of companies.
- Additional planner to help process
develop applications and work
with applicants to provide
guidance on approvable projects.

COMMUNICATION

WITH RESIDENTS
Keep Blue Newsletter. Periodically increase
content, quarterly.

Explore other medium dissemination.

Explore costs to outsource production.

Explore additional information provided.

Keep Blue Newsletter. Periodically
increase content; quarterly. Come back
with costs regarding outsourcing.
- 47 Blue Newsletters produced in
calendar year 2020.
- 45 Blue Newsletters produced in
calendar year 2021.
- In contrast, 24 Blue Newsletters
produced in calendar year 2017;
25 Blue Newsletter produced in
calendar year 2016.
- Outsource production of Blue
Newsletter would allow internal
staff to be available for other
impactful assignments.
- Residents like the Blue Newsletter
format. Received many
compliments on the Blue
Newsletter. CONSIDER POSTING
56

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
- Approximately $24,000 per year
(material, postage, production
time excluding time to produce
contents) to produce Blue
Newsletter in house.
- Launched new website with
continuous improvements for
functionality. Pushing info out via
Blue Newsletter to ask residents
to refer to the website for more
information.
- Launched Granicus with audio and
video recordings of City Council
meetings. Agendas are achieved
on the City’s website.
- Regional Law, and Public Safety
Committee agendas achieved on
the City’s website.
- Block Captain meeting agendas,
minutes, and or recordings are
available on the City’s website.
- Home hardening education videos
are on the City’s website.
- Joined AlertSouthBay using the
Everbridge Platform. Residents
can get alerts.
- Roll out of Emergency Information
System (EIS) on the City’s website.
- Council authorized the creation of
a database on the City’s website.

In 2022, to have contact
information for all residents for
emergency purposes.

THE BLUE NEWSLETTER ON THE
CITY’S WEBSITE.
- CONSIDER USING SOCIAL MEDIA
TO REACH RESIDENTS –

NEXTDOOR, FACEBOOK, TWITTER,
AND ETC.

MINIMIZE LEGAL

LIABILITY
Put money to minimize liability.

ADA compliance moving forward.

Legal costs keep going up. Limit inquiries to
legal questions.

JPA a great resource.
- Conducted countless meetings on
City Hall ADA improvement
project at the Council level and
staff level to finalize the best way
- On-call consultants: geologist,
soils engineer, hydrologist, and
civil engineer.
- On-call contractors: general
contractor, piping contractor, tree 57

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
Support ADA project to decrease potential
liabilities. Staff to define and narrow
breadth of legal inquiries.
to bring City Hall to comply with
accessibility regulations.
- Council authorized a loan
application to the CJPIA to fund
the construction of the City Hall
ADA improvement project.
- Mitigated liability relating to noncomplaint 5th cycle housing element.
- On the path to comply with the 6th
cycle housing element.
- Complied with SB9 with local
ordinance adoption.
- Complied with ADU mandate with
local ordinance adoption.
- Applied and achieved SB1383
(organics) waiver to implement a
organics collection program.
trimming contractor, and paving
contractor.
- On-call expertise to support the
city when needed. Landslides,
drainage/erosion.

PUBLIC SAFETY Improve coordination with the Association.

Add camera put privacy issues.

How can City enforce public safety with
limited tools?
Armed school officer not meeting terms of
contract. City will put out of Agreement. If
required job not performed.

Use advocacy to promote safety; if need
CC will exercise more authority in the
future. Ensure armed officer meeting
terms of contract.
- Monthly meetings with Captain
Powers and other Regional Law
City Managers on policing issues.
- Twice a month call with Captain
Powers to discuss Rolling Hills
matters.
- Quarterly report from school
district on the performance of the
School Resource Officer funded by
jointly by the school district and
Peninsula cities.
- Quarterly reports from Captain
Powers on crime stats and crime
trends for the Peninsula.
- Use Lomita Sheriff’s Department
CORE Team to address neighbor
issues in the community and for
educating the community.
- Sheriff’s Department and Fire
Department attend all zone 58

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
meetings, and all Block Captain
meetings. They also attend
coyote forums, and public safety
forms whenever they are held.
- Operations visibility.

Councilmember Pieper asked the
Sheriff’s Department to show
presence in the community by
having Black and Whites drive in
the community often.

REINSTATE VIEW

ORDINANCE
Have City protect and enforce view
ordinance.

Wait to process two complaints in the
queue and determine if there’s a need for
City to change ordinance.

Supports waiting for outcome of current
complaints before changing current
process.
- Processed one view case under
new code: Juge (view seeker) and
Tamayo (vegetation owner). Long
process, no mediation, findings by
the Committee on Trees and
View. Currently in the appeal
period.
- A second pending view case just
getting started on the process
(view case against four properties)
- A third pending view case
submitted (2 El Concho –
vegetation owner).
- $2,000 application fee is far below
the amount of money needed to
recover the cost: staff and
attorney. City Attorney’s office is
intimately involved and $2,000
only pays for 10 hours of work for
the City Attorney’s office.

Consider increasing to cover the
cost of the City Attorney’s time.
- View case against 4 properties,
code only allows the charge of one
application fee. Consider changing
code so that each address has an
application fee.

PURCHASE

PROPERTY FOR OS
Not acquire

REFUND THE

RESIDENTS
Refund yearly surplus to residents.

Use money for programmatic services that
will benefit larger community.

Identify CIP to fund in next year to three
years to really see if there’s surplus.

Not connecting to sewer might be missed
opportunity.

Staff coming back with recommendations
on how to spend surplus: services,
drainage, firebreak, etc. Come back after
fiscal year. CC committing money TBD.
- FY21-22, Council adopted a deficit
budget. Reserves are needed for
capital improvement projects,
operation improvements, cost of
service to residents and meeting
mandates.
- Expenditures throughout the year
are monitored by staff to prevent
overspending.
- Can use reserves to hire a Notary
to be at City Hall one day a week
and offer free service to the
residents of Rolling Hills.
- Can use reserve funds to start a
public access channel to
communication with residents and
59

2022 STRATEGIC PLANNING MEETING
JANUARY 22, 2022
can broadcast public meetings, fill
contents with educational videos.
- Provide passport service at City
Hall.
60

Agenda Item No.: 6.B
Mtg. Date: 01/22/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: REVIEW THE CAPITAL IMPROVEMENT PLAN APPROVED AS A PART OF THE FISCAL YEARS 2020-2021 AND 2021-2022 BUDGET ADOPTION.

DATE: January 22, 2022
BACKGROUND:

The City Council adopted a three year Capital Improvement Plan (CIP) for FY 2020-2021 and FY 2021-2022.

DISCUSSION:

Atypical to the adoption of a CIP, the City Council opted not to allocate funds to the projects listed in the three year CIP for FY 2020-2021 and FY 2021-2022. The adopted CIP served as a work plan and as each project progressed, the City Council was requested to allocate line item budget at different phases for each project. For example, the City Hall ADA Improvement Project was discussed with the City Council extensively in 2020 and 2021, including allocation of funds for design work, and alternative spacing planning. The engineering design of the 8" sewer main was also allocated budget in 2020. The acceptance of the grant funds for the Crest Road East Utility Undergrounding project and the Vegetation Management in the Canyons were acted on by the Council individually.

Typically, the adoption of a CIP would allocate a certain dollar amount to the project for a period of one to five years. Expenditures for the projects would be allowed as long as the expenses are within the allocated amount for the specified period.

FISCAL IMPACT:

None
RECOMMENDATION:

Review with staff.

ATTACHMENTS:

CIP_3Years_2020.pdf
CIP_3Years_2021-June-28.pdf
61

62

PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN

CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Current Year Year 1 Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1 8" Sewer Main along Rolling Hills Road* Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design/Construction $400,000 Construction $700,000 2 Tennis Courts ADA Improvements** Design $8,000 Construction $50,000 Construction $250,000 3 City Hall ADA Improvements** Design $30,000 Design $7,000 Construction $300,000 4 City Hall campus parking lot improvements*** Design $21,000 Design $50,000 Construction $500,000 Total $40,391 $60,000 $457,000 $1,300,000 $500,000
* Possible offset of General Fund with successful grant pursuits. ** Low interest rate financing available through CJPIA for ADA projects with 5 year repay plan. *** Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund.

SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe 1 8" Sewer Main along Rolling Hills Road* Feasibility Study Phase I Feb 18 - Oct 18 Feasibility Study Phase II May 19-
May 20
Design/Construction July20-
Feb21, May
21 - Sept 21
Construction May 21 - Sept
21 2 Tennis Courts ADA Improvements** Design Construction May 21 - Sept 21
Construction May 21 - Sept
21 3 City Hall ADA Improvements** Design Jan 20 -
Sept 20
Design Jan 20 - Sept
20 Construction July 21 - Nov
21 4 City Hall campus parking lot improvements*** Design Design Feb 22 - Jun 22 Construction Aug 22 - Dec
22 63

PROPOSED 3-YEAR CAPITAL IMPROVEMENT PLAN

CITY OF ROLLING HILLS
FY2020-2021 TO FY 2022-2023
Year 0 Current Year Year 2 Year 3
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 F Phase Cost Phase Cost Phase Cost Phase Cost Phase Cost
1 8" Sewer Main along Rolling Hills Road [1] Feasibility Study Phase I $11,391 Feasibility Study Phase II $30,000 Design $81,196 Construction $1,700,000 2 Tennis Courts ADA Improvements Design $8,000 Construction $300,000 3 City Hall ADA Improvements [2] Design $37,000 Construction $784,390 4 Crest Road East Utility Undergrounding Grant Project [3] Design Design/Construction $763,638 Construction $763,638 5 Vegetation/Fire Fuel Management Grant Project [4] Design [6] $0 Environmental/ Construction
$975,144
6 City Hall campus parking lot improvements [5] Design $50,000 Total $19,391 $30,000 $118,196 $4,523,172 $813,638
[1] Off-set of general fund ($350,000) using American Rescue Fund [2] Low interest rate financing secured ($300,000) through CJPIA for ADA projects with 5 year repay plan. [3] Grant requires 25% local match. City will use Rule 20A credit for local match. [4] Only phase 1 has been awarded. Phase 2 approval will depend on the completion of phase 1. [5] Eligible to be funded using a combination of accumulated local returns from Measures R and M transportation funds, Measure A County Park fund, and Measure W Clean Water fund. [6] No cost to the City; contribution by the Los Angeles County Fire Department

SCHEDULE
Project Description FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 FY 2022-2023 F Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe Phase Timeframe 1 8" Sewer Main along Rolling Hills Road [1] Feasibility Study Phase I Feb 18 - Oct 18 Feasibility Study Phase II May 19-
May 20
Design Sept '20 - Jun
'21
Construction Jul '21 - Nov '21
2 Tennis Courts ADA Improvements Design Construction Nov '21 - Apr '22
3 City Hall ADA Improvements [2] Design Mar '20 -
May '21
Construction Oct '21 - Feb '22
4 Crest Road East Utility Undergrounding Grant Project [3] Design Jan '21 - Jun '22
Design/Construction Jul '21 -Jun '22 Construction Jul'22 - Sept '22
5 Vegetation/Fire Fuel Management Grant Project [4] Design Dec '20 - Mar '21
Environmental/
Construction
May '21 - Nov
'21; Jan '22 -
Apr '22
6 City Hall campus parking lot improvements [5] Design Jun '22 - Dec '22
64

Agenda Item No.: 6.C
Mtg. Date: 01/22/2022
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: ELAINE JENG, CITY MANAGER
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: DISCUSS AND ESTABLISH PRIORITIES INCLUDING CAPTIAL AND

NON CAPTIAL PROJECTS FOR THE NEXT TWO FISCAL YEARS (FY
2022-2023 AND FY 2023-2024).

DATE: January 22, 2022
BACKGROUND:

In preparation of the 2020 strategic planning workshop, the City Council was requested to submit priorities for the city. The submitted priorities were compared to identify common priorities. Similar to the preparation for the workshop two years ago, the City Council was asked to provide priorities for the 2022 workshop.

DISCUSSION:

Priorities received from the Council at the time of agenda publishing are as follows:

1. Balancing the need for fire fuel reduction with the concerns and reservations of residents as well as mitigating the financial impact on residents.

2. Compliance with Affordable Housing requirements while maintaining the traditional Rolling Hills community expectations.

3. Developing an understanding of the City’s obligations and responsibilities regarding storm drains and the impact on the budget.

4. Completion of City Hall Campus improvements

5. Fire Safety - Implement all programs (videos, work in conservancy, vegetation management, incentives, etc.) to continue to support fire safety.

6. Storm drains - What role can we play to encourage and support RHCA efforts to address?

7. ADA at City Hall - Need to make decision to minimize exposure to complaints and lawsuits.

8. Sewers - Continue with existing City Hall campus project?

9. City staffing - What can we do to attract, retain, and develop top quality employees to support Council's visions/goals?
The City Council can provide and specify additional priorities at the workshop. Staff and Council will review Council's current priorities together, and compare the list to the 2020 priorities to identify 65

adjustments to the city's workplan for the next two years.

FISCAL IMPACT:

None.

RECOMMENDATION:

Discuss and provide direction to staff.

ATTACHMENTS:
66

Item: 14.D.

Meeting Date: 1/26/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Consideration of a Civic Engagement Program for Rolling Hills Background:

Both the City of Rancho Palos Verdes and the City of Palos Verdes Estates have used community education programs as tools to increase civic engagement and help residents better understand how their local governments operate.

The City of Rancho Palos Verdes currently operates a Leadership Academy, which provides residents with an in-depth overview of how the City functions through presentations by department staff and City leadership. Topics typically include municipal governance, budgeting, public safety, community development, infrastructure, and recreation services. The program is designed to build informed community members and encourage participation in advisory bodies, volunteer opportunities, and future civic leadership roles.

The City of Palos Verdes Estates has also offered a Citizens Academy in prior years with similar objectives. That program focused on educating residents about City services, public safety, budgeting, governance, and the City’s history, with the goal of improving transparency and fostering a stronger connection between residents and City Hall. While the structure and frequency of the program has varied over time, it reflects a regional interest in using resident education programs as a tool for community engagement.

These types of programs are commonly used by local governments to provide residents with a better understanding of municipal operations, clarify how decisions are made, and help build trust and communication between the community and City staff and officials.

Discussion:

For the purposes of this evening’s discussion, staff is seeking direction from the City Council on whether the City of Rolling Hills should explore developing a similar resident education or leadership program focused on the City’s operations, services, and governance. Given Rolling Hills’ unique governance structure, small staff size, and highly engaged community, such a program could provide residents with greater insight into how the City functions, the challenges it faces, and the roles of the City Council, commissions, and staff.

If the City Council expresses interest in moving forward, staff would return at a future meeting with a more detailed analysis, including potential program structures and formats, recommended topic areas, staffing and resource needs, estimated costs, and potential schedules or delivery methods.

This would allow the City Council to evaluate the feasibility, scope, and benefits of a Rolling Hills– specific program before determining whether to proceed with implementation.

At this time, no action is requested beyond providing direction to staff on whether to conduct this additional research and return with options for Council consideration.

Fiscal Impact:

None.

Recommendation:

Discuss and provide direction to staff.

Attachments:

None