1 City Council
Monday, June 8, 2026, 7:00 PM
Regular Meeting
City of Rolling Hills
The meeting agenda is available on the City’s website. The City Council meeting will be live-streamed on the City’s website. View both the agenda and the live-streamed video.
Members of the public may submit written comments by emailing the City Clerk’s office at [email protected]. Your comments will become part of the official meeting record if received before 3pm on the meeting day. You must provide your full name, but please do not provide any other personal information that you do not want to be published.
View recordings to City Council meetings online.
AGENDA
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. Presentations/Proclamations/Announcements
5. Approve Order of the Agenda
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.
6. Blue Folder Items (Supplemental)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.
7. Public Comment on Non-Agenda Items
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.
2 8. Consent Calendar
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.
8.A. Approve Affidavit of Posting for the City Council Regular Meeting of June 8, 2026 RECOMMENDATION: Approve.
8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
RECOMMENDATION: Approve.
8.C. Approve the following Minutes of May 26, 2026: City Council Regular Meeting RECOMMENDATION: Approve as presented.
8.D. Payment of Bills
RECOMMENDATION: Approve as presented.
8.E. Republic Services Recycling Tonnage and Complaint Reports for April 2026 RECOMMENDATION: Recieve and file.
8.F. Adopt Resolution No. 1415 supporting participation in the Institute for Local Government’s Beacon Program
RECOMMENDATION: Approve as presented.
9. Excluded Consent Calendar Items
10. Commission Items
11. Public Hearings
11.A. A Public Hearing for consideration of adopting Resolution No. 1414 and increasing the maximum Refuse Services Rate in the City of Rolling Hills for Fiscal Year 2026/27
RECOMMENDATION:
1. Conduct a public hearing to accept written and verbal protests against the increased refuse waste fees, track the number of protests, and, if the number of written protests received is not sufficient to constitute a majority, make a finding that there is not a majority of protests by property owners.
3 2. Adopt Resolution No. 1414 “A Resolution of the City Council of the City of Rolling Hills, California, Increasing the Maximum Refuse Services Rate in the City” (Attachment B)
11.B. Consideration of Resolution No. 1412 of the City Council of the City of Rolling Hills adopting the Fiscal Year 2026-2027 City of Rolling Hills budget including the General Fund; Municipal Self-Insurance Fund; Refuse Collection Fund; Transit Fund - Measure R; Transit Fund - Measure M; Transit Fund - Proposition A; Transit Fund - Proposition C; Cops Fund; Utility Fund; Capital Projects Fund; Measure W Fund; and Grants Capital Projects Fund; and Resolution No. 1413 establishing the annual Fiscal Year 2026-2027 appropriations GANN Limit for the City of Rolling Hills RECOMMENDATION: Staff recommends the City Council hold a public hearing and, following the close of the hearing, adopt the budget and appropriations limit resolutions.
12. Discussion Items
12.A. Authorization to Participate in the DisasterLAN (DLAN) Emergency Management Platform
RECOMMENDATION: Receive and file this report; authorize the City Manager to implement participation in the DisasterLAN (DLAN) emergency management platform.
13. Matters From the City Council
14. Matters From Staff
14.A. Authorize City Manager or designee to execute and send Doty Bros. Equipment Company a Notice of Termination for Failure of Funding Contingency regarding the City of Rolling Hills, 2QQ Rule 20B Install UG Statler 16KV SUB. Project No. 2025-02 RECOMMENDATION: Approve as presented.
14.B. Accept the Emergency City Hall Water Main Re-Routing Repairs #2026-01 as complete, file notice of completion, and release retention after a 30-day lien period to Pearce Concrete & Masonry, Inc.
14.C. Review and approve the recruitment and appointment schedule for the remainder of Planning Commission terms that expired on January 1, 2026 RECOMMENDATION: Review and approve the proposed schedule for recruitment and appointment schedule for Planning Commission terms that expired on January 1, 2026
15. Recess to Closed Session
15.A. Public Employee Performance Evaluation
Pursuant to Government Code Section 54957(b)
Title: City Attorney
RECOMMENDATION: None.
4 16. Reconvene to Open Session
17. Adjournment
Next regular meeting: Monday, June 22, 2026 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.
Notice:
Public Comment is welcome on any item prior to City Council action on the item.
Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.
In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.
Item: 8.A.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Affidavit of Posting for the City Council Regular Meeting of June 8, 2026 Background:
None.
Discussion:
None.
Fiscal Impact:
None.
Recommendation:
Approve.
Attachments:
1. CL_AGN_260608_CC_AffidavitofPosting
Administrative Report
8.A., File # 2026-146 Meeting Date:6/8/2026
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF JUNE 8, 2026
EXECUTIVE SUMMARY
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.
Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/
Meeting Date & Time JUNE 8, 2026 7:00pm Open Session
As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.
Christian Horvath, City Clerk
Date: June 5, 2026
Item: 8.B.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
Background:
None.
Discussion:
None.
Fiscal Impact:
None.
Recommendation:
Approve.
Attachments:
None
Item: 8.C.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve the following Minutes of May 26, 2026: City Council Regular Meeting Background:
None.
Discussion:
None.
Fiscal Impact:
None.
Recommendation:
Approve as presented.
Attachments:
1. CL_MIN_260526_CC_F
MINUTES – CITY COUNCIL MEETING
Tuesday, May 26, 2026
Minutes
Rolling Hills City Council
Tuesday, May 26, 2026
Regular Meeting 7:00 p.m.
1. Call To Order
The City Council of the City of Rolling Hills met in person on the above date at 7:01 p.m. Mayor Dieringer presiding.
2. Roll Call
Councilmembers Present: Pieper, Mirsch, Black, Mayor Dieringer Councilmembers Absent: Wilson
Staff Present: Karina Bañales, City Manager
Christian Horvath, Assistant to the City Manager / City Clerk Whitney Berry, Planning Manager
Benjamin Johnson, Planning Technician / Code Compliance Officer Nicolas Papajohn, City Attorney
3. Pledge Of Allegiance – Councilmember Mirsch
4. Presentations / Proclamations / Announcements
5. Approve Order of the Agenda
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to approve the order of the agenda.
Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
6. Blue Folder Items (Supplemental)
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file Blue Folder Item 10B. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
7. Public Comment on Non-Agenda Items
Public Comment: Judith Haenel, Melissa McNabb
8. Consent Calendar
8.A. Approve Affidavit of Posting for the City Council Regular Meeting of May 26, 2026
8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
MINUTES – CITY COUNCIL MEETING
Tuesday, May 26, 2026
8.C. Approve the following Minutes of May 11, 2026: City Council Regular Meeting; and May 5, 2026: Finance, Budget, Audit Committee Special Meeting
8.D. Payment of Bills
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to approve the consent calendar.
Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
9. Excluded Consent Calendar Items - None
10. Commission Items
10.A. Receive and File Zoning Case No. 26-38: Site Plan Review for a 135-square-foot covered gazebo and outdoor kitchen, Conditional Use Permit for the use of such structure, a Variance to construct in the front yard and to waive the requirement for a stable and corral set-aside area, and finding the project exempt from the California Environmental Quality Act for a property located at 1 Chestnut Ln (Icarus LP, Mittal) (Lot 239-A-6-MS).
Presentation by Planning Technician Johnson.
Public Comment: Judith Haenel
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
10.B. Receive and File Zoning Case No. 26-37: Site Plan Review to demolish an existing residence, expand the residential building pad, construct a new residence, attached garage, swimming pool, retaining walls exceeding a height of 3 feet (up to a maximum height of 5 feet), nonexempt grading, and other improvements; and Variance to exceed the 40% disturbance; and finding the project categorically exempt from the California Environmental Quality Act for a property located at 4 Spur Lane (Lukic)(Lot 11-B-CH)
Councilmember Mirsch recused herself and left the dais at 7:16 P.M.
Presentation by Planning Manager Berry.
Public Comment: Luis de Moraes, Dan Bolton, Dustin McNabb, James Bellis, Fred Visco, Melissa McNabb, Ned Lukic
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:
AYES: Pieper, Black, Mayor Dieringer
NOES: None
MINUTES – CITY COUNCIL MEETING
Tuesday, May 26, 2026
ABSENT: Mirsch, Wilson
Councilmember Mirsch returned to the dais at 8:20 P.M.
11. Public Hearings – None
12. Discussion Items
12.A. Accept the Tennis Court ADA Improvement Project #2025-03 as complete, file notice of completion, and release retention after a 30-day lien period to Fidelity Builders, Inc.
Presentation by Assistant to the City Manager / City Clerk Horvath.
Public Comment: Dustin McNabb, Judith Haenel
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to accept project as complete. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
13. Matters From the City Council
13.A. Consideration and Discussion of Additional Handrails at the Rolling Hills Tennis Court Steps Presentation by Assistant to the City Manager / City Clerk Horvath.
Public Comment: Melissa McNabb
Motion by Councilmember Pieper, seconded by Councilmember Mirsch, to table the item; direct staff to discuss consideration of adding potential railings with the Rolling Hills Community Association and return the item for further discussion at the June 22, 2026 meeting. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
13.B. Consideration and discussion regarding a proposed response to Los Angeles County Homelessness Governance motion
Presentation by Assistant to the City Manager / City Clerk Horvath.
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to receive and file. Motion carried unanimously with the following vote:
AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
Councilmember Mirsch addressed public comment made at a previous meeting regarding the peninsula Metropolitan Water District Reservoir and wondered if the Mayor should bring up at a forthcoming Peninsula
MINUTES – CITY COUNCIL MEETING
Tuesday, May 26, 2026
Public Safety Meeting. Staff noted that the City had published information regarding the issue in the Blue Newsletter and would do so again.
14. Matters From Staff
14.A. Consideration of authorizing the Mayor to sign a Veto Request of Governor Newsom regarding AB 1768 (Bryan) Transactions and Use Taxes: Los Angeles County Presentation by Assistant to the City Manager / City Clerk Horvath.
Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Black authorizing the Mayor to sign the draft letter, including only the first and fourth paragraphs as well as the closing line. Motion carried with the following vote:
AYES: Pieper, Mirsch, Black
NOES: Mayor Dieringer
ABSENT: Wilson
Mayor Dieringer announced that she would be recognized on June 4, 2026 for her longtime public service as a former Los Angeles County Deputy District Attorney.
15. Recess To Closed Session – 9:10 P.M.
15.A. Public Employee Performance Evaluation Pursuant to Government Code Section 54957(b)Title: City Attorney
15.B. Conference With Legal Counsel - Existing Litigation Government Code Section 54956.9(D)(1) The City Finds, Based on Advice from Legal Counsel, that Discussion in Open Session will Prejudice the Position of the City in the Litigation. (2 Cases) A. Name of Case: City of Rolling Hills v. SCE CPUC Docket No. C.24-10-008 B. Name of Case: City of Rolling Hills v. SoCalGas CPUC Docket No. C.24-10-009
16. Reconvene To Open Session – 9:54 P.M.
17. Adjournment: 9:54 P.M.
The meeting was adjourned at 9:54 p.m. on May 26, 2026. The next regular meeting of the City Council is scheduled to be held on Monday, June 8, 2026 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via the City’s website link at:
https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.
Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor
Item: 8.D.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Payment of Bills
Background:
None.
Discussion:
None.
Fiscal Impact:
None.
Recommendation:
Approve as presented.
Attachments:
1. CL_AGN_260608_CC_PaymentOfBills_E
Item: 8.E.
Meeting Date: 6/8/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Republic Services Recycling Tonnage and Complaint Reports for April 2026 Background:
On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, recyclables, green waste, bulky items, and brush. As part of the Agreement, Republic Services is required to provide periodic operational and performance reports to the City. These reports assist the City in monitoring service levels, recycling activities, diversion compliance, and resident service requests.
Over the past several months, staff has presented information to the City Council regarding Republic Services' reporting requirements and the various reports submitted under the Agreement. These reports provide transparency regarding waste collection operations and support the City's oversight responsibilities.
This evening, staff is presenting reports for April. In addition, Republic Services has provided additional information regarding its reporting requirements and reporting methodologies, which is included as Attachment E.
Discussion:
Republic Services provides several recurring reports to the City, including Recycling Tonnage Reports, Complaint Reports, Red Tag Reports, Missed Pick-Up Reports, Commercial Recycling Recovery Reports, Greenwaste Reports, and Residential Roll-Off Bin Usage Reports. • Tonnage Reports, which document the volume of materials collected and processed and assist the City in monitoring progress toward recycling and waste diversion goals (Attachment A). o Greenwaste Reporting, which tracks green waste collection and diversion activities and identifies factors that may impact reported tonnage, including contamination and dataentry corrections. o Residential Roll-Off Bin Usage Reports, which document resident utilization of the City's annual free green waste roll-off bin program.
• Commercial Recycling Recovery Reports, which document recovery rates from transfer facilities and support compliance reporting requirements (Attachment B).
• Republic Services Missed Pick-Up Reports, which provide information regarding missed collections and their subsequent resolution (Attachment C). • City of Rolling Hills Complaint Reports, which track resident concerns, including missed collections and service-related issues, and document corrective actions taken (Attachment D). • Red Tag Reports, which identify contamination issues or other violations associated with waste disposal practices. For April, there were no red tags issued.
Republic Services is contractually required to achieve a minimum annual diversion rate of 30 percent for residential solid waste collection services. Currently, the City meets California's recycling and waste diversion requirements through its overall diversion program, including the diversion of green waste from landfills.
Fiscal Impact:
None.
Recommendation:
Recieve and file.
Attachments:
1. Attachment A - VC_REP_260526_Apr_TonnageReport
2. Attachment B - VC_REP_260526_Apr_C&D_Report
3. Attachment C - VC_REP_260526_Apr_CallLog
4. Attachment D - VC_REP_260526_Apr_ComplaintList
5. Attachment E - Republic Services RH Staff Report 06032026
Year 2026
Diversion Requirement Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 89.97 89.97 - 100.00%
Trash 169.33 - 169.33 0.00%
Greenwaste - Residential Roll Off Bin 26.16 26.16 - 100.00% Trash - Residential Roll Off Bin 5.26 - 5.26 0.00%
1 Total 290.72 116.13 174.59 39.95%
2 Greenwaste 105.57 105.57 - 100.00%
Trash 133.77 - 133.77 0.00%
Trash - Residential Roll Off Bin 4.65 - 4.65 0.00%
2 Total 243.99 105.57 138.42 43.27%
3 Greenwaste 99.86 99.86 - 100.00%
Trash 195.06 - 195.06 0.00%
Greenwaste - Residential Roll Off Bin 4.99 4.99 - 100.00% Trash - Residential Roll Off Bin 12.13 - 12.13 0.00%
3 Total 312.04 104.85 207.19 33.60%
4 Greenwaste 133.73 133.73 - 100.00%
Trash 124.31 - 124.31 0.00%
Greenwaste - Residential Roll Off Bin 5.19 5.19 - 100.00% Trash - Residential Roll Off Bin 6.99 - 6.99 0.00%
4 Total 270.22 138.92 131.30 51.41%
Grand Total 1,116.97 465.47 651.50 41.67%
CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2026
Year 2026
Diversion Requirement N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Recycle 0.16 0.07 0.09 42.94%
Trash 64.25 - 64.25 0.00%
Organics 0.02 0.01 0.01 67.20%
1 Total 64.43 0.08 64.35 0.12%
2 Recycle 0.18 0.09 0.09 50.45%
Trash 13.48 - 13.48 0.00%
Organics 0.02 0.01 0.01 61.64%
2 Total 13.68 0.11 13.57 0.77%
3 Recycle 0.19 0.09 0.09 50.78%
Trash 83.53 - 83.53 0.00%
3 Total 83.71 0.09 83.62 0.11%
4 Recycle 0.16 0.09 0.07 55.32%
Trash 74.09 - 74.09 0.00%
C&D 11.25 9.24 2.01 82.13%
4 Total 85.50 9.33 76.18 10.91%
Grand Total 247.32 9.61 237.72 3.88%
CITY OF ROLLING HILLS NON-FRANCHISE
2026
Republic Services City of Rolling Hills
C&D Report Reporting Period April-26
Disposal Site Material Loads Taken Tons Collected
CWS C&D 1 11.25
Summary
Row Labels Sum of Tons Collected
C&D 11.25
Grand Total 11.25
Republic Services Call Log Report
City: Rolling Hills
Year 2026
Month/Quarter 4
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total
3.Missed Pick Up Missed Yard Waste - Residential 3
Missed Trash - Residential 1
3.Missed Pick Up Total 4
Grand Total 4
Pg 1 of 2
Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone
3.Missed Pick Up Missed Trash - Residential 20260407-234451645 4/7/2026
12:05 PM
4/8/2026
10:32 AM
Mary
Jackson
Michael & SANDRA
Sherman/ -
states they have bee n
missed for the pickup
originally scheduled on
4/2/2026. Cu st says his
YW was not picked up on
4-6-26, says he cannot w
ait until Friday.
(blank) RESI 9020206014 1
ROLLING HILLS
RESIDENT
33 CREST RD E
ROLLING HILLS CA
Pg 2 of 2
City of Rolling Hills - April 2026 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted
Republic
Reponse
4/2/2026 8:20 AM Missed Trash and Green Waste Ken Bringas 55 Saddleback Rd. Lori Reyna Lori Reyna 4/14/2026 12:30 PM Mised Green Waste Dr. Zimmerman 12 Cinchring Rd. Lori Reyna Lori Reyna 4/17/2026 12:00 PM Missed Green Waste Diana Nuccion 1 Williamsburg Ln. Lori Reyna Lori Reyna 4/28/2026 11:00 AM Missed Trash and Green Waste Lisa Levine 25 Caballeros Rd. Lori Reyna Lori Reyna 4/28/2026 11:00 AM Missed Trash Mrs. Stern 18 Buggy Whip Dr. Lori Reyna Lori Reyna
Page | 1
Republic Services Diversion and SB 1383 Performance
June 2, 2026
Summary
This report summarizes the City’s compliance with State solid waste regulations, including SB 1383, and Republic Services’ role in supporting and advancing that performance.
DIVERSION AND SB 1383 COMPLIANCE
1. CalRecycle Disposal Reduction & Diversion Performance Through its partnership with Republic Services, the City continues to meet and exceed State diversion and disposal reduction requirements:
• Maximum Allowable Disposal Rate (CalRecycle): 16.70 lbs/person/day • Rolling Hills Actual (2024): 9 lbs/person/day
• State Diversion Benchmark: 50%
• Rolling Hills Diversion Performance: ~73%
This performance reflects substantially lower disposal and higher diversion than required by the State, underscoring Republic’s critical role in delivering programs, services, and community engagement that consistently drive measurable results.
2. SB 1383 Compliance
Rolling Hills has been granted a Low Population Waiver based on:
• Annual disposal volumes under 5,000 tons
• Population below 7,500 residents
While this waiver reduces certain regulatory obligations, Republic Services has continued to proactively implement SB 1383-aligned programs, ensuring the City not only maintains compliance but remains well-positioned relative to evolving State expectations:
• Annual SB 1383 education and outreach (newsletter)
• Ongoing direct customer engagement on recycling and waste reduction • Digital outreach and web-based educational resources
These efforts demonstrate Republic’s commitment to going beyond minimum requirements to support the City’s long-term compliance and sustainability goals.
Page | 2
3. Local Program Implementation and Service Model
Republic’s specialized service model is foundational to the City’s success in achieving high diversion and compliance outcomes:
• Collection of customer-owned waste containers
• Collection of bundled green waste
• Use of specialized small-vehicle collection equipment for hillside access • Routing strategies designed to minimize community impacts Additional programs that directly contribute to diversion and proper material management include:
• Fire Abatement Support: Roll-off containers for brush clearance • Residential Green Waste Support: Annual organic material recycling options These tailored programs increase participation, reduce improper disposal, and directly contribute to the City’s strong diversion performance.
4. Contract Diversion Performance (Context)
Republic’s impact extends beyond contract metrics:
• State-Reported Diversion Rate: ~72–73%
• Franchise Requirement: 30% minimum diversion
• Current Franchise Performance: 28.98%
It is important to note that State diversion calculations include additional programs and material streams—such as construction and demolition debris, open market services, and source reduction activities—that are not captured in franchise reporting.
As a result, the State-recognized diversion rate more fully reflects Republic’s comprehensive service delivery and the City’s overall performance, which significantly exceeds State requirements.
CONCLUSION
Republic Services plays a critical and proactive role in supporting the City of Rolling Hills in meeting and exceeding State mandates, including:
• Delivering programs that achieve diversion performance well above State requirements
• Supporting continued SB 1383 alignment, despite reduced regulatory obligations
Page | 3
• Implementing community-specific service solutions that drive participation and results
• Positioning the City for continued compliance with evolving CalRecycle standards This partnership ensures the City remains a high-performing jurisdiction, with strong environmental outcomes and a clear pathway for sustained compliance.
Item: 8.F.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Adopt Resolution No. 1415 supporting participation in the Institute for Local Government’s Beacon Program
Background:
The City of Rolling Hills has made great strides in addressing sustainability, including but not limited to:
• Enrolling in the Southern California Regional Energy Network (SoCalREN) since 2023 to help identify energy efficiency opportunities at city facilities. • Updating the Safety Element in the General Plan in 2022, which promotes several policies related to the goal of protecting the community from the effects of climate change. • Adopting an Open Space / Conservation Element in the General Plan, which provides significant input into the Land Use and Circulation Elements • Promoting Community and Individual Action Activities, Climate-friendly purchasing activities, and Waste Reduction and Recycling Activities
The South Bay Cities Council of Governments (SBCCOG) and its staff have helped prepare an application (Attachment B) for the Beacon Award Program, a free, voluntary initiative by the Institute for Local Government (ILG) recognizing local efforts to reduce greenhouse gas emissions, save energy, and adopt policies that promote sustainability. The award is well known within the local government community and is widely regarded as a high honor in governance and leadership. Cities are recognized at the League of California Cities Conference and through statewide publications.
Over the past four years, the SBCCOG has facilitated staff’s ability to work with the Southern California Regional Energy Network (SoCalREN), a service of the County of Los Angeles. SoCalREN provides information and guidance to the City of Rolling Hills in order to take advantage of a wide variety of energy efficiency opportunities that help save energy and money. As a result, the City has been recognized for achievements in energy efficiency and sustainability for the past three years at the South Bay Energy and Climate Recognition Program.
Therefore, the Beacon Award Program would complement the City’s existing energy and climate
action efforts. The application requires adoption of a resolution (Attachment A).
Discussion:
The Beacon Program (Attachment C) is an established program of the Institute for Local Government (ILG), the nonprofit training and education affiliate of the League of California Cities, the California State Association of Counties, and the California Special Districts Association.
The Beacon Program provides a framework for local agencies to implement and share best practices that create more vibrant and resilient communities. The program honors voluntary efforts by local governments to save energy, reduce greenhouse gas emissions, and adopt policies and programs that promote sustainability.
Beacon Program participants receive valuable support and encouragement from ILG to understand and apply sustainability best practices, collect and organize data to advance participants’ achievements within the program’s five areas of accomplishment. Within each area, the participant can earn Beacon Spotlight Awards based on level of achievement. To win a Beacon Vanguard Award, participants must demonstrate achievements across all five areas and adopt a climate action plan.
In addition to award recognition, participants receive monthly communications about innovative practices, funding opportunities, peer-to-peer networking, and invitations to highlight their sustainability leadership.
In order to participate in the Beacon Program, cities and counties must complete a simple application, adopt a resolution by the governing body committing the agency to participate in the program, and designate a lead staff person as a point of contact.
Additional detailed information about the program can be found at www.ca-ilg.org/beacon-program.
Fiscal Impact:
Program participation is voluntary. The program is designed to complement existing efforts of the City's energy and climate action plans which would translate to little or no fiscal impact. Participating in the program may increase the city’s competitiveness for future state or other grant funding.
Recommendation:
Approve as presented.
Attachments:
1. Attachment A - ResolutionNo1415_ILG_BeaconAward_F
2. Attachment B - GV_GVO_260608_COG_BeaconProgramParticipationApplication_F
3. Attachment C - ILG Beacon Program
Resolution No. 1415 1
RESOLUTION NO. 1415
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA SUPPORTING
PARTICIPATION IN THE INSTITUTE FOR LOCAL
GOVERNMENT’S BEACON PROGRAM
WHEREAS, the City of Rolling Hills is undertaking policies, programs and activities to reduce greenhouse gas emissions and save energy; and WHEREAS, these policies, programs and activities conserve natural resources, save energy and money, and promote sustainability and resilience; and WHEREAS, cities and counties statewide are leading by example by adopting innovative sustainability programs and policies, including working with community residents, business groups and others; and
WHEREAS, the City of Rolling Hills pursues a variety of sustainability efforts including, but not limited to, activities promoting Energy Efficiency & Conservation; Waste Reduction & Recycling; Land Use & Community Design; Open Space & Offsetting Carbon Emission Activities; and
WHEREAS, the City of Rolling Hills wishes to expand these activities, share its experiences with other communities, and be recognized for its accomplishments; and WHEREAS, the Beacon Program is a voluntary program of the Institute for Local Government, the non-profit training and education affiliate of the California State Association of Counties, the League of California Cities and the California Special Districts Association; and
WHEREAS, the Beacon Program recognizes and celebrates achievements of cities and counties that reduce greenhouse gas emissions, save energy, and undertake sustainability and resiliency best practices; and
WHEREAS, participating in the Beacon Program is an opportunity for the City of Rolling Hills to be recognized for its efforts to promote sustainability and resiliency, reduce greenhouse gas emissions and save energy;
NOW, THEREFORE, the City Council of the City of Rolling Hills, California, does hereby resolve as follows:
Section 1. The City of Rolling Hills agrees to participate in the Beacon Program; and be it further
Section 2. The City of Rolling Hills will work towards achieving Spotlight, Vanguard, and Leadership and Innovation awards.
Resolution No. 1415 2
PASSED, APPROVED, AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF ROLLING HILLS ON THIS 8th DAY OF JUNE 2026.
BEA DIERINGER
MAYOR
ATTEST:
CHRISTIAN HORVATH
CITY CLERK
Resolution No. 1415 3
STATE OF CALIFORNIA )
COUNTY OF LOS
ANGELES
) §§
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1415 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS, CALIFORNIA SUPPORTING
PARTICIPATION IN THE INSTITUTE FOR LOCAL
GOVERNMENT’S BEACON PROGRAM
was approved and adopted at a regular meeting of the City Council on June 8, 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CHRISTIAN HORVATH
CITY CLERK
Resolution No. 1415 4
Rolling Hills Beacon Award Sustainability Best Practices • Silver = 1 activity per category
• Gold = 3 activities per category
• Platinum = 6 activities per category
Note: In order to receive an award, the City must earn a particular tier in ALL categories.
For instance, to earn Silver, the City must earn Silver in ALL categories.
Energy Efficiency & Conservation Activities (Gold)
1. The City of Rolling Hills has been enrolled in the Southern California Regional Energy Network (SoCalREN) since 2023 to help identify energy efficiency opportunities at city facilities.
2. The City worked with the South Bay Cities Council of Governments (SBCCOG) and SoCalREN to conduct a facility equipment inventory at municipal properties including the City Hall, Community Association, and Tennis Courts.
3. The City upgraded lighting in the council chambers to energy efficient LEDs.
4. The City worked with the SBCCOG to upgrade tennis court lighting to LEDs.
5. In 2023, the City Hall HVAC system was upgraded to be more efficient and function with smart thermostats to ensure less use, especially in off hours.
Water & Wastewater Systems Activities (Silver)
1. The City worked with West Basin Municipal Water District to host a Transforming Lawns Class, which taught attendees how to transform yards into sustainable and waterefficient landscapes. a. Link
Green Building Activities (Silver)
1. City council adopted the Water Efficient Landscaping Ordinance on May 13, 2019, requiring that new or altered landscaping be designed to conserve water, incorporate compost, and mimimize turf.
a. Link
Waste Reduction and Recycling Activities (Silver)
1. The City has shared videos to their YouTube channel on the importance and techniques of reducing food waste.
a. Link
2. The City worked with the SBCCOG to host multiple composting workshops for community members.
Climate-friendly Purchasing Activities (Silver)
1. The City of Rolling Hills prioritizes the use of electronic documents in order to reduce their paper purchase and use less physical paper.
2. The City purchases certified sustainable paper towels and toilet paper for its bathrooms in City Hall.
Renewable Energy and Low Carbon Fuels Activities (Silver)
1. The City of Rolling Hills installed solar-powered pathway lighting around their City Hall campus.
Efficient Transportation Activities (Silver)
1. A majority of staff at City Hall use electric and hybrid vehicles to travel to work.
Land Use and Community Design Activities (Silver)
1. Rolling Hills passed an outdoor lighting ordinance that limits artificial illumination outdoors to preserve natural darkness for wildlife that inhabit the area. a. Link
2. The City updated their Safety Element in its general plan in 2022, which promotes several policies related to the goal of protecting the community from the effects of climate change.
a. Link
Open Space and Offsetting Carbon Emission Activities (Gold)
1. The City of Rolling Hills adopted an Open Space / Conservation Element in its general plan, which provides significant input into the Land Use and Circulation Elements. The Open Space / Conservation Element inventoried the existing natural resources and functions served by open space, balanced planning with environmental considerations, established recognition of open space benefits, prevented neglect or destruction of natural resources, and set goals and policies.
a. Link
2. The City prepared a community greenhouse gas inventory report for 2019 and 2020 to assess progress towards climate action goals.
3. The City is a member of the South Bay Climate Action & Adaptation Planning working group. This group meets regularly to review plans for each city and share best practices to reduce greenhouse gases in the region.
Promoting Community and Individual Action Activities (Silver)
1. Rolling Hills' website includes links to information for water pollution prevention, water conservation, sustainable gardening and landscaping, household waste management, recycling information, and wildfire prevention for residents. a. Link
INSTITUTE FOR LOCAL GOVERNMENT 1400 K STREET, SUITE 205, SACRAMENTO, CA 95814 WWW.CA-ILG.ORG Beacon Program
Lighting the Way to a Sustainable & Resilient California About the Beacon Program
ILG’s Beacon Program provides a framework for local governments to share best practices that create healthier, more efficient and vibrant communities. The program is free and open to cities, counties and special districts in all stages of climate action planning and implementation.
ILG provides year-round resources and technical support to assist Beacon participants in their journey by helping participants obtain and record achievements. Participating Beacon communities receive:
• Technical assistance with collecting, reporting and tracking best practices, energy savings and greenhouse gas emission reductions
• Opportunities for award recognition
• Access to peer-to-peer networking and educational events, including webinars, conference sessions and informal information exchanges
• Invitations to showcase climate leadership and agency achievements to a statewide audience About the Beacon Awards
The Beacon Awards Program honors voluntary efforts by local governments to reduce greenhouse gas emissions, save energy and adopt policies and programs that promote sustainability. Award categories focus on progress toward saving energy, reducing GHG emissions, implementing sustainability best practices and adopting a Climate Action Plan. The original Beacon Award categories include:
AWARD Silver
Level
Gold
Level
Platinum
Level
Lithium Level
Beacon Spotlight Award
Agency GHG Reductions
5%
reduction
10%
reduction
20%
reduction
Surpass state
goals in GHG
emission
reductions
Community GHG Reductions
Agency Electricity Savings
Agency Natural Gas Savings
Sustainability Best Practice
Activities
1 in each of 10
categories
3 in each of 10
categories
6 in each of 10
categories
Beacon Vanguard Award
Beacon Vanguard award winners
must receive a Beacon Spotlight
award in every category.
Silver Level
Beacon
Vanguard
Gold Level
Beacon
Vanguard
Platinum Level
Beacon
Vanguard
In 2021, ILG added new project-based awards that will recognize exceptional work and innovation in other areas.
Cities, counties, special districts and Beacon Champions can now earn recognition for cutting-edge projects, programs or polices that advance sustainability and resilience in their communities.
New additional award categories include:
Beacon Leadership, Resilience & Innovation Awards – NEW! Leadership in
Resilience
Cross-Agency
Collaboration
Equity &
Engagement Clean Transportation Clean Energy
INSTITUTE FOR LOCAL GOVERNMENT 1400 K STREET, SUITE 205, SACRAMENTO, CA 95814 WWW.CA-ILG.ORG Beacon Communities are Making an Impact
In 2020, the 36 Beacon Award winners reduced the equivalent of over 5 million metric tons of carbon dioxide, the equivalent of removing almost 1.1 million cars from the road, powering 866,000 homes for one year or sequestering carbon from 85 million trees. This also equates to about $450 million in public health benefits.
Support the Beacon Program
Now, more than ever, local government leaders need additional expertise to assist in meeting the immediate needs of their communities, while still being able to make meaningful progress on long-term goals related to equity, climate and resilience. We welcome the opportunity to partner with like-minded organizations on achieving this mission. Funding from Beacon partners will enable ILG to recruit additional local agencies and provide ongoing program support.
More than 160
local agencies – of all sizes – currently participate in the Beacon Program with more joining every year!
Item: 11.A.
Meeting Date: 6/8/2026
To: City Council
From: Robert Samario, Finance Operations Lead Consultant Thru: Karina Bañales, City Manager
Subject: A Public Hearing for consideration of adopting Resolution No. 1414 and increasing the maximum Refuse Services Rate in the City of Rolling Hills for Fiscal Year 2026/27 Background:
The City of Rolling Hills provides refuse collection and disposal services to its residents through a contracted hauling company, Republic Services, through a long-term Franchise Agreement. The Franchise Agreement provides for inflationary increases in Solid Waste Service rates every July 1 due to the annual percentage increase in the Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Services, U.S. City Average, not seasonally adjusted, as determined by the United States Department of Labor, U.S. Bureau of Labor Statistics (“CPI”). Under the Franchise Agreement, the annual CPI increase shall be at least 3% and no more than 5%. For the 12-month period January through December 2025, the CPI increased by 4.9%.
If the rates for Solid Waste Service are approved by the City Council, Republic Services will implement the Solid Waste Service rate increases effective July 1, 2026.
The purpose of the public hearing is to allow City residents the opportunity to comment on the potential rate increase to refuse rates. However, residents wishing to officially protest the potential rate increase must do so in writing before the hearing date and time.
State law requires both an advanced notice to affected residents and a public hearing to be held to allow City residents to comment and for the Council to consider any protests received by 4:30 p.m. on June 8. The public hearing will be held at 7:00 p.m. in Council Chambers in City Hall.
Discussion:
In FY 2026-27, the 4.9% CPI increase will increase the total amount the City pays to Republic Services for providing Solid Waste Services, and for a portion of the City’s costs to provide administrative and Solid Waste Services to all City residents, from $1,055,603 to $1,106,152. That total amount is divided by the number of residential parcels in the City receiving Solid Waste Services. Solid Waste Service charges for each residential parcel will increase from $1,503.72 to $1,577.37 for FY 2026-27. Charges for services other than the twice-weekly residential collection were also increased by 4.9% CPI.
Public Notice and Majority Protest Requirements
Pursuant to state law, notices regarding the proposed refuse rate adjustment and the public hearing scheduled for June 8, 2026, were mailed to all affected property owners in late April 2026 (Attachment A). Property owners who oppose the proposed rate increase may submit a written protest prior to the close of the public hearing. Oral comments provided during the hearing do not count toward the protest process, and only one protest per property is typically counted.
Following the close of the public hearing, the City will tabulate all valid written protests to determine whether a majority protest exists. As of the date of agenda posting for the June 8, 2026, City Council meeting, the City had received seven (7) written protests.
A majority protest exists when valid written protests are submitted by more than 50 percent of all affected property owners. If a majority protest is determined to exist, the proposed rate increase cannot be adopted. If a majority protest does not exist, the City Council may proceed with adopting the proposed rate adjustment, provided all other legal requirements have been satisfied.
Fiscal Impact:
None
Recommendation:
1. Conduct a public hearing to accept written and verbal protests against the increased refuse waste fees, track the number of protests, and, if the number of written protests received is not sufficient to constitute a majority, make a finding that there is not a majority of protests by property owners.
2. Adopt Resolution No. 1414 “A Resolution of the City Council of the City of Rolling Hills, California, Increasing the Maximum Refuse Services Rate in the City” (Attachment B) Attachments:
1. Attachment A - CL_PBN_260422_Prop218_Resident_F
2. ResolutionNo1414_Prop218_MaxRate_RefuseServices_2026_D
CITY OF ROLLING HILLS
NOTICE OF PUBLIC HEARING
REGARDING PROPOSED INCREASES TO
SOLID WASTE SERVICE CHARGES
NOTICE IS HEREBY GIVEN that the Rolling Hills City Council will hold a public hearing at 7:00 p.m. on June 8, 2026, or as soon as possible thereafter, at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, CA 90274 to consider adopting increases to the rates for collection and handling of solid waste, recyclable materials, and organic waste within the City (collectively, “Solid Waste Services”). Said public hearing will be held to consider all oral testimony and written protests to, and the adoption of the proposed rate increases. This notice is being provided to you 45 days in advance of the public hearing as a property owner of record subject to the proposed rates to be charged.
What do solid waste rates fund?
Consolidated Disposal Service, L.L.C. dba Republic Services of Southern California (“Republic Services”) provides Solid Waste Services to residential parcels within the City pursuant to an exclusive franchise agreement. These services include collection of all solid waste, recyclable materials and organic waste placed in customer-provided containers, twice a week, for all City residents. In addition, Republic Services holds two events each year to collect an unlimited amount of bulky items from residences, holds two brush collection events with pickup from residences, and offers one free bulky item collection and one free on-call brush collection from residences at a customer’s request. Property owners pay for these Solid Waste Services annually on the property tax roll for the July 1 – June 30 Fiscal Year (FY) period. Additional on-call bulky item or brush collection, and sharps disposal, are subject to additional charges and directly billed to customers.
What is the Public Hearing Process?
All Rolling Hills property owners are invited to attend this public hearing. The Rolling Hills Council will hear and consider all materials and testimony as well as all written protests against the proposed rate increases. At the close of the public hearing, the City Council may adopt new rates if written protests against the proposed increases are not presented by a majority of identified parcels upon which the proposed rates are to be charged. If adopted, the rates shall take effect July 1, 2026.
Why are solid waste rate increases necessary?
The request for the proposed rate increases shown in Exhibit A is based upon the City’s existing solid waste franchise agreement (“Franchise Agreement”) with Republic Services. The Franchise Agreement provides for inflationary increases in Solid Waste Service rates every July 1 due to the annual percentage increase in the Consumer Price Index for All Urban Consumers: Water and Sewer and Trash Collection Services, U.S. City Average, not seasonally adjusted, as determined by the United States Department of Labor, U.S. Bureau of Labor Statistics (“CPI”). Under the Franchise Agreement, the annual CPI increase shall be at least 3% and no more than 5%. The applicable CPI increased by 4.9% and therefore the rates will increase accordingly effective July 1, 2026 as shown in Exhibit A.
If the rates for Solid Waste Service are approved by the City Council, Republic Services will implement the Solid Waste Service rate increases in Exhibit A effective July 1, 2026.
How are the proposed solid waste rates calculated?
In FY 2025-26, the 5% CPI increase will increase the total amount the City pays to Republic Services for providing Solid Waste Services, and for a portion of the City’s costs to provide administrative and Solid Waste Services to all City residents, from $1,005,336 to $1,055,603. That total amount is divided by the number of residential parcels in the City receiving Solid Waste Services. Solid Waste Service charges for each residential parcel will increase from $1,503.72 to $1,577.37 for FY 2026-
27. Charges for services other than the twice weekly residential collection were also increased by
4.9%.
Future Automatic Increases
The City is also proposing to annually pass through to all Solid Waste Service customers any automatic CPI adjustments for inflation (“Annual Automatic Adjustments”) for the remainder of the term of the Franchise Agreement. These adjustments will impact the Solid Waste Service rates. If approved, beginning July 1, 2027, and each July 1 thereafter, through and including adjustments effective on or after July 1, 2029, the rates for Solid Waste Services in Exhibit A may be adjusted annually, without a further public hearing, by an amount not to exceed the annual percentage increase, if any, in the CPI, subject to a minimum increase of 3% annually and a maximum increase of 5% annually. In no event may an automatic increase exceed the City’s cost of providing Solid Waste Services.
You Can Be Heard
Any property owner may file with the City Clerk a written protest against the proposed Solid Waste rate increases. The protest must identify the property by address or APN, identify the name of the property owner, include a statement protesting the rate increase, and be signed by the property owner. A written protest form is provided for your use. Please identify on the front of the envelope with the enclosed form that it is for the “2026 Solid Waste Rate Increase Public Hearing.” The written protest may be mailed or hand delivered to the Rolling Hills City Clerk, 2 Portuguese Bend Road, Rolling Hills, CA 90274.
To be counted, the City Clerk must receive a mailed written protest no later than 4:30 p.m. on June 8, 2026. Protests may be hand-delivered up until the close of the Public Hearing. Protests by telephone, fax, or e-mail will not be accepted. A majority protest exists if, at the end of the Public Hearing, there are valid written protests submitted by owners of a majority of the properties subject to the proposed rate increases. If there is a majority protest, the City Council cannot adopt the new rates. If there is no majority protest, the City Council may adopt new rates. Only one written protest will be counted per identified parcel.
The City is conducting this Proposition 218 majority protest proceeding out of an abundance of caution and without conceding the applicability of Proposition 218 to Solid Waste Service.
For further information about the proposed rate increase, please contact the City Clerk at (310) 377-1521.
EXHIBIT A
Bill on Property Tax Bill Current Rates
Proposed
Adjusted Rates % Increase
Annual Base Service Fee (Per Year) $ 1,503.72 $ 1,577.37 4.9% Billed Directly to Customer
On-Call Bulky Item Collection in Excess of One-Item Per Year $ 37.58 $ 39.42 4.9% On-Call Brush Collection in Excess of One Load Per Year $ 563.61 $ 591.22 4.9% Sharps Safe-Disposal Container (Per Container Cost) $ 44.12 $ 46.28 4.9% Emergency Services
Hourly Rate: One Crew, One-Truck $ 108.40 $ 113.71 4.9% Disposal Tipping Fee at Sunshine Canyon Landfill (Per Ton)* $ 42.71 $ 44.80 4.9% Rolloff Box Service Fee (including cost of disposal up to 5 tons) (per load).
Any disposal over 5 tons will be billed at the per ton rate above. $ 541.89 $ 568.43 4.9% * Per ton rate is for disposal at the Sunshine Canyon Landfill and does not include transfer station rates.
Service Fees
Written Protest Form
To protest the proposed Solid Waste Rate Increase, you may complete this Written Protest Form, and mail it to the Rolling Hills City Clerk, 2 Portuguese Bend Road, Rolling Hills, CA 90274 or hand deliver to the City Clerk's office at the same address. To be counted, the City Clerk must receive a mailed written protest no later than 4:30 p.m. on June 8, 2026. Protests may be handdelivered up until the close of the Public Hearing. Only one protest is counted per property.
Parcel APN:
Parcel Address:
I protest the proposed Solid Waste Rate increase to fund costs related to providing Solid Waste Services to properties within the City of Rolling Hills.
I hereby declare under penalty of perjury that I am the owner of the above listed property.
Please sign here:
Please print the property owner name here:
RESOLUTION NO. 1414
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS CALIFORNIA,
AUTHORIZING INCREASING THE MAXIMUM
ALLOWABLE RATE FOR REFUSE SERVICES IN
THE CITY
THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA,
DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS
FOLLOWS:
Section 1. Recitals.
A. The City currently contracts with Republic Services to provide waste hauling and disposal services in the City. Republic Services bills the City directly and the City contracts with the County to bill City residents through the property tax bill for these services.
B. The City’s current agreement with Republic Services provides for an annual increase to their contract based on the increase to the U.S. Consumer Price Index (CPI) - All Urban Consumers for the twelve-month period from January to December.
C. Increasing the maximum refuse rate charged in the City must be adopted in accordance with Proposition 218 (i.e., California Constitution, Art. XIII D).
D. In accordance with Section 6(a) of Article XIII D of the California Constitution (Proposition 218), the City caused notices to be mailed to all customers and rate payer affected by the rate increase in April of 2026.
E. On Monday, June 8, 2026, the City Council held a duly noticed public protest hearing with respect to the maximum refuse rate in the City.
G. The City received written protests for 7 properties prior to the protest hearing and an additional 0 written protests were received at the public hearing.
H. A total of 7 written protests were received before the close of the public hearing.
I. The number of written protests received was not sufficient to constitute a majority protest. The City Clerk has certified the tabulation of written protests.
Section 2. The City Council of the City of Rolling Hills hereby accepts the City Clerk’s certification of the results of the protest hearing and approves the maximum allowable increase for refuse services in the City to an amount not to exceed $1,577.37 per parcel.
Section 3. This action is statutorily exempt from the environmental review requirements of the California Environmental Quality Act ("CEQA") pursuant to Section 15378 and Section 15273 of the CEQA Guidelines and Public Resources Code Section 21080(b)(8) because (i) the increase in charges are for the purpose of meeting operational and maintenance expenses of the aforementioned services and (ii) the charges constitute the creation of a funding mechanism/other governmental fiscal activity, which does not involve any commitment to any specific project that may result in potential significant physical impact on the environment.
Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify to the passage and adoption of this Resolution and enter it into the book of original resolutions.
PASSED, APPROVED, AND ADOPTED this 8th day of June, 2026. ______________________________
BEA DIERINGER
MAYOR
ATTEST:
______________________________
CHRISTIAN HORVATH
CITY CLERK
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§
CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 1414 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROLLING HILLS CALIFORNIA,
AUTHORIZING INCREASING THE MAXIMUM
ALLOWABLE RATE FOR REFUSE SERVICES IN
THE CITY
was approved and adopted at a regular meeting of the City Council on the 8th day of June, 2026 by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
and in compliance with the laws of California was posted at the following:
Administrative Offices.
_______________________________
CHRISTIAN HORVATH
CITY CLERK
Item: 11.B.
Meeting Date: 6/8/2026
To: City Council
From: Robert Samario, Finance Operations Lead Consultant Thru: Karina Bañales, City Manager
Subject: Consideration of Resolution No. 1412 of the City Council of the City of Rolling Hills adopting the Fiscal Year 2026-2027 City of Rolling Hills budget including the General Fund; Municipal Self-Insurance Fund; Refuse Collection Fund; Transit Fund - Measure R; Transit Fund - Measure M; Transit Fund - Proposition A; Transit Fund - Proposition C; Cops Fund; Utility Fund; Capital Projects Fund; Measure W Fund; and Grants Capital Projects Fund; and Resolution No. 1413 establishing the annual Fiscal Year 2026-2027 appropriations GANN Limit for the City of Rolling Hills Background:
Over the last several months, City staff and Council have worked on developing the proposed budget for the upcoming fiscal year 2026/27. This process ended in May 2026 with the finalization of the revenue estimates and budgeted expenditures.
The budget is now set for adoption through a budget resolution that establishes the spending authority for each department and fund.
In addition to the budget resolution, the Council will also adopt a resolution that establishes the City's appropriation limit as required by Article XIII, Section B, of the Constitution of the State of California.
The appropriations limit establishes a limit on the amount the City can collect and spend from the proceeds of local taxes. The limit for fiscal year 2026-27 is $2,397,144, and the City is well below the limit at $1,937,954.
The City is holding a public hearing to allow the public to weigh in on the proposed budget before adoption.
Discussion:
The City's budget consists of many different funds that account for a variety of services, programs, and projects. The General Fund is the City's main operating fund where most of the City's services provided to the City's residents are accounted for. As with most city General Funds, the primary revenues are derived from local and state taxes. The City also has several special revenue funds to account for revenues that are restricted as to their use; a capital projects fund to account for large capital improvement projects that often take more than one year to complete; and Refuse enterprise
fund that accounts for waste collection and disposal services provided by contract to City residents and paid for from annual assessments to each property. Each of these funds is described in more detail below.
GENERAL FUND
The General Fund budget includes a total of $2,703,074 in ongoing operating expenditures, funded from ongoing revenues of $2,798,554, leaving an operating surplus of $95,480.
The General Fund accounts for the ongoing and traditional services associated with local government, including public safety, planning, building, finance, and administration.
RESTRICTED FUNDS
Transit/Transportation Funds
The City receives revenues, primarily from the County, that are restricted for specific purposes. These include the allocation of special sales tax measures approved by Los Angeles County voters over the last several decades that are restricted to transit and transportation programs and projects. The measures include Proposition A, Proposition C, Measure R, and Measure M. In total, the City anticipates receiving $144,495 next fiscal year. Since the City of Rolling Hills does not own and operate a transit system and, in fact, has no transit service provided within the City limits, nor does the City own and maintain any public roads, the funds received pursuant to the four tax measures are either gifted to other agencies or exchanged for unrestricted monies with other agencies that can utilize the funds in accordance with their intended uses. Revenue estimates for fiscal year 2026-27 assume no growth based on the slight decline in current year projections from the original budgeted estimates.
COPS Fund
The City maintains a Citizens' Option for Public Safety (COPS) Fund, which receives revenue from the County’s Supplemental Law Enforcement Services Fund. This fund was established in 2009 through a statewide increase in vehicle license fees. Revenues from the COPS Fund may only be used for supplemental law enforcement services and cannot be used to replace existing General Fund allocations for law enforcement. The revenues estimated for the next fiscal year of $175,000 are in line with current year revenues.
Measure W Fund
The City receives an allocation of the countywide special parcel tax pursuant to Measure W (Safe, Clean Water Act) for parcels located within the Los Angeles County Flood Control District. These revenues are intended for stormwater recycling and water quality improvement projects and programs. The City receives a single payment each year for the full annual allocation. The estimated allocation for fiscal year 2026/27 is $105,000.
ENTERPRISE FUND
Refuse Fund
The Refuse Fund is the City’s only enterprise fund. Enterprise funds are typically used to account for utilities owned and operated by governments, such as water, wastewater, electricity, and refuse, as well as other operations similar to those provided by the private sector, including airports and golf courses.
The Refuse Fund accounts for the contracted waste collection and disposal for all City of Rolling Hills residents. The fees charged to City residents are processed as a “Direct Assessment” through the County Assessor’s Office, which means the annual assessment is added to the property tax bill sent
to property owners by the County and is payable in two installments. Thus, the payments the City receives from the County for refuse services coincide with the payments received for regular property taxes.
The City's refuse rates are sufficient to fully cover the cost of refuse services provided by contract to City residents. For fiscal year 2026/27, the annual assessment will increase by 4.9%, from $1,503.72 to $1,577.40 per parcel. This will generate an estimated $1,106,152 to cover the cost of refuse services.
Additional Information
946 – Building & Equipment
It is important to note that on May 11, 2026, staff recommended increasing the budget for Account 946 – Building & Equipment by $57,000 to support needed capital improvements to City Hall and the Council Chambers. Proposed improvements included a podium for public comment, replacement tables and chairs for public use, updated seating for the City Council and staff, and completion of audio/visual upgrades.
Following discussion, the City Council directed staff to maintain the account at its original allocation of $15,000. As a result, the proposed $57,000 increase has been removed from the budget, and those funds have been incorporated into the projected surplus.
Additionally, the City Council directed staff to return at a future meeting should there be a need to procure equipment or undertake improvements to support City Hall and Council Chambers operations. Any future requests will be presented to the City Council for consideration and approval at that time.
705 – Temporary Salaries
Staff also removed $7,000 from Account 705 – Temporary Salaries. These funds have likewise been incorporated into the projected surplus.
Fiscal Impact:
The adopted budget sets forth the spending plan for the City.
Recommendation:
Staff recommends the City Council hold a public hearing and, following the close of the hearing, adopt the budget and appropriations limit resolutions.
Attachments:
1. Attachment A - CL_AGN_260608_CC_GF_BudgetSummary
2. Attachment B - CL_AGN_260608_CC_GF_Revenues
3. Attachment C - CL_AGN_260608_CC_GF_Expenditures
4. Attachment D - CL_AGN_260608_CC_Restricted_Funds
5. ResolutionNo1412_FY26-27_AdoptedBudget_F
6. ResolutionNo1413_FY26-27_AppropLimit_F
ATTACHMENT A
Operating Revenues $ 2,798,554
Operating Expenditures 2,703,074
Operating Surplus $ 95,480
CITY OF ROLLINGS HILLS
Fiscal Year 2026-27 Adopted Budget
General Fund
Budget Summary
ATTACHMENT B
401 Property Taxes $ 1,568,854
405 Sales Taxes 10,000
410 Property Transfer Tax 60,000
420 Motor Vehicle In Lieu 298,000
440 Building & Other Permits 500,000
441 C&D Permits 5,000
450 Variance, Planning & Zoning 25,000
455 Animal Control Fees 300
460 Franchise Fees 8,300
480 Fines & Traffic Violations 5,000
482 Cost Recovery - Public. 3,000
600 RHCA Lease Revenue 69,000
650 Public Safety Aug Fund 1,100
670 Interest on Investments 155,000
671 PARS Earnings 65,000
675 Miscellaneous Revenue 1,000
699 Transfers In - Refuse Fund 24,000
TOTALS $ 2,798,554
CITY OF ROLLING HILLS
Fiscal Year 2026-27 Adopted Budget
GENERAL FUND REVENUES
ATTACHMENT C
Adopted
Budget
01 - CITY ADMINISTRATOR
702 Salaries -Full Time $ 475,798
705 Temporary Salaries -
710 Retirement CalPERS-Employer 38,626
712 CalPERS Unfunded Liability -
715 Workers Compensation Insurance 9,100
716 Group Insurance 84,603
717 Retiree Medical 42,000
718 Employer Payroll Taxes 37,326
719 Deferred Compensation 8,530
720 Auto Allowance 3,600
721 Phone Allowance 2,400
740 Office Supplies 8,000
745 Equipment Leasing Costs 10,000
750 Dues & Subscriptions 15,614
755 Conference Expense 2,750
757 Meetings Expense 2,600
759 Training & Education 4,150
761 Auto Mileage 800
765 Postage 19,345
775 City Council Expense 7,500
776 Miscellaneous Expenses 1,500
780 Comm./Newsletters & Outreach 3,500
785 Codification 3,000
790 Advertising 2,000
CITY OF ROLLING HILLS
FY 2026-27 Adopted Expenditures
GENERAL FUND
Department/Object Account
1 Page: 1
ATTACHMENT C
Adopted
Department/Object Account Budget
795 Other Gen Admin Expense 3,700
801 City Attorney 90,000
802 Legal Expense - Other 3,000
803 Legal & Other Outside Legal
804 Legal Expense -CPUC -
820 Website 7,250
850 Election Expense City Council
890 Consulting Fees 10,000
891 Records Management 4,200
Total City Administrator 900,892
05 - Finance
750 Dues & Subscriptions 4,500
810 Annual Audit 32,550
890 Consulting Fees 122,050
Total Finance 159,100
15- PLANNING & DEVELOPMENT
702 Salaries 284,472
703 Salaries - Part-Time -
705 Temporary Salaries -
710 Retirement CalPERS-Employer 23,094
715 Workers Comp. Insurance 3,900
716 Group Insurance 58,377
718 Employer Payroll Taxes 21,781
719 Deferred Comp -
720 Auto Allowance 1,200
721 Phone Allowance 600
2 Page: 2
ATTACHMENT C
Adopted
Department/Object Account Budget
750 Dues & Subscription 15,000
755 Conference Expense 3,000
759 Training & Education 1,000
XXX Code Compliance Phone 600
761 Auto Mileage 300
776 Miscellaneous Expenses 2,000
790 Publication/Advertising/Noticing 10,000
802 Legal Expenses-Other 15,000
872 Property Development-Legal Exp 40,000
875 Willdan Building 65,000
878 Build Inspect. LA County 300,000
881 Storm Water Management 88,000
884 Special Project Study & Consult. 5,000
886 Code Enforcement -
890 Consulting Fees (Onward) 7,500
928 Traffic Engineering 6,000
Total Planning & Development 951,824
25 - Public Safety
830 Law Enforcement 332,145
831 Traffic Enforcement -
833 Other Law Enforcement Exp 2,400
837 Wild Life Mgmt & Pest Control 10,000
838 Animal Control Expense 6,500
Total Public Safety 351,045
65 - NON-DEPARTMENTAL
776 Miscellaneous Expenses
3 Page: 3
ATTACHMENT C
Adopted
Department/Object Account Budget
895 Insurance & Bond Expense 57,160
901 South Bay Comm. Organization 17,600
915 Community Recognition 8,000
917 Emergency Preparedness 32,500
Total Non-Departmental 115,260
75 - CITY PROPERTIES
892 IT Services 83,983
893 Granicus Services 6,600
894 Computer Hardware Fund 5,000
925 Utilities 67,370
930 Repairs & Maintenance 30,000
932 Area Landscaping 15,000
932 Landscaping Project
946 Buildings & Equipment 15,000
947 Non-Building Improvements 2,000
Total City Properties 224,953
TOTAL OPERATING EXPENDITURES $ 2,703,074
4 Page: 4
ATTACHMENT D
10 - COPS FUND
Revenues
570 COPS Allocation $ 175,000.00
Expenditures
840 COPS Program Expenditures 175,000.00
Revenues Over (Under) Expenditures $ -
16 - CAPITAL GRANT FUND
Revenues
588 Crest Road FEMA Grant - 4434-526-112R $ -
591 Eastfield FEMA DR-4382-177-7R-CA -
XXX Rule 20A Credits/Transfers In - Crest Road -
XXX Rule 20A Credits/Transfers In - Eastfiled Dr -
Total Revenues $ -
Expenditures
957 Crest Road East Project - 4434-526-112R -
960 Eastfield Drive Utility U.G. - 4382-177-7R -
Total Expenditures -
Revenues Over (Under) Expenditures $ -
CITY OF ROLLING HILLS
Restricted Funds and Refuse Fund
Fiscal Year 2026-27 Adopted Budget
1
ATTACHMENT D
25 - PROPOSITION A FUND
Revenues
500 Grant Revenues $ 45,609
670 Interest Earned 300.00
Total Revenues 45,909
Expenditures
620 Prop A Exchange -
Revenues Over (Under) Expenditures $ 45,909
26 - PROPOSITION C
Revenues
501 Grant Revenue-Prop C $ 37,832
670 Interest Earned 250
Total Revenues $ 38,082
Expenditures
906 Prop C Gifted -
Revenues Over (Under) Expenditures $ 38,082
27- MEASURE R TRANSIT
Revenues
502 Measure R Grant Revenues $ 27,173
670 Interest Earned 250
Total Revenues 27,423
Expenditures
907 Measure R Gifted -
Revenues Over (Under) Expenditures 27,423
2
ATTACHMENT D
29 - MEASURE M
Revenues
507 Measure M Local Return $ 33,881
670 Interest Earned 250
Total Revenues 34,131
Expenditures
XXX Measure M Gifted -
Revenues Over (Under) Expenditures $ 34,131
30 - MEASURE W
Revenues
508 Grant Revenues $ 105,000
670 Interest Earned 500
Total Revenues 105,500
Expenditures
913 Storm Water Management - 30% 31,000
914 Storm Water Management - 70% 74,500
105,500
Revenues Over (Under) Expenditures $ -
3
ATTACHMENT D
40 - CAPITAL PROJECTS FUND
Revenues
Transfers from General Fund $ -
-
Expenditures
899 Outdoor Siren System - Design & Constr -
935 Tennis Court ADA Improvenments -
948 City Hall ADA Improvements -
949 CH Emergency Back-Up Dual-Fuel Generator -
962 Phase 1 Bifurcated 8" Sewer Main Engineering -
Total Expenditures -
Revenues Over (Under) Expenditures $ -
50 - REFUSE FUND
Revenues
665 Service Charges $ 1,106,152
Total Revenues 1,106,152
Expenditures
815 Refuse Service Contract 1,082,152
999 Transfers Out 24,000
Total Expenditures 1,106,152
Revenues Over (Under) Expenditures $ -
4
Resolution No.1412 -1-
RESOLUTION NO. 1412
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS ADOPTING THE FISCAL YEAR
2026-2027 CITY OF ROLLING HILLS BUDGET
INCLUDING THE GENERAL FUND; MUNICIPAL SELF
INSURANCE FUND; REFUSE COLLECTION FUND;
TRANSIT FUND – MEASURE R; TRANSIT FUND –
MEASURE M; TRANSIT FUND – PROPOSITION A;
TRANSIT FUND – PROPOSITION C; COPS FUND;
UTILITY FUND; CAPITAL PROJECTS FUND; MEASURE
W FUND; AND GRANTS CAPITAL PROJECTS FUND
RECITALS
A. Members of the Rolling Hills City Council and Finance, Budget and Audit Committee held several public meetings to consider the Fiscal Year 2026-27 City of Rolling Hills Proposed Budget; and
B. Following these public meetings on the Fiscal Year 2026-27 City of Rolling Hills Proposed Budget, members of the Rolling Hills City Council desire to adopt said document.
NOW, THEREFORE, BE IT RESOLVED BY MEMBERS OF THE ROLLING HILLS CITY COUNCIL AS FOLLOWS:
Section 1. Members of the City Council hereby adopt the Fiscal Year 2026-27 City of Rolling Hills Budget, attached hereto as Exhibit A and incorporated herein by reference.
Section 2. Appropriations in the amount not to exceed $2,703,074 are authorized in the Fiscal Year 2026-27 General Fund Budget for the purpose of carrying on the business of the City for general government, public safety, public service, and other items.
Section 3. Appropriations in the amount not to exceed $1,386,652 are authorized in the various funds for carrying on the business of the City: COPs Fund, Grants Capital Projects Fund, Proposition A Fund, Proposition C Fund, Measure R Fund, Measure M Fund, Measure W Fund, Capital Projects Fund, and Refuse Fund.
Section 4. The City Manager may transfer appropriations between and among all departments, as defined in the Fiscal Year 2026-27 budget in order to ensure revenue and expenditures correspond to the intent of the City Council. The legal level of appropriated budgetary control, that is the level at which expenditures may not exceed appropriations, is at the department level for the General Fund and at the fund level for all other funds. Supplemental appropriations during the year must be approved by the City Council. All unexpended budgetary appropriations lapse at the end of the fiscal year.
Section 5. The Mayor is hereby directed to sign this Resolution, and the City Clerk is directed to attest thereto.
Resolution No.1412 -2-
PASSED, APPROVED AND ADOPTED this 8th day of June, 2026. ____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
Resolution No.1412 -3-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1412 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROLLING HILLS ADOPTING THE FISCAL YEAR
2026-2027 CITY OF ROLLING HILLS BUDGET
INCLUDING THE GENERAL FUND; MUNICIPAL SELF
INSURANCE FUND; REFUSE COLLECTION FUND;
TRANSIT FUND – MEASURE R; TRANSIT FUND –
MEASURE M; TRANSIT FUND – PROPOSITION A;
TRANSIT FUND – PROPOSITION C; COPS FUND;
UTILITY FUND; CAPITAL PROJECTS FUND; MEASURE
W FUND; AND GRANTS CAPITAL PROJECTS FUND
was approved and adopted at a regular meeting of the City Council on the 8th day of June, 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
Resolution No.1412 -4-
EXHIBIT A
General Fund
City Administrator $ 900,892
Finance 159,100
Planning & Develoopment 951,824
Public Safety 351,045
Non-Departmental 115,260
City Properties 224,953
Total General Fund $ 2,703,074
Other Funds
COPs Fund $ 175,000
Grants Capital Fund -
Proposition A Fund -
Proposition C Fund -
Measure R Fund -
Measure M Fund -
Measure W Fund 105,500
Capital Projects Fund -
Municipal Self-Insurance Fund -
Refuse Fund 1,106,152
Total Other Funds $ 1,386,652
CITY OF ROLLING HILLS
FISCAL YEAR 2026-27 ADOPTED BUDGET
Resolution No. 1413 -1-
RESOLUTION NO. 1413
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2026-27 FISCAL
YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF
ROLLING HILLS.
WHEREAS, the City of Rolling Hills has heretofore established its Base Year Appropriations Limit as $256,941; and
WHEREAS, to the best of this City's knowledge and belief, the State Department of Finance figures reflect the following statistics relevant to the calculation of the 2026-27 Fiscal Year Appropriations Limit:
California per capita personal income, 4.95% (four point nine five percent).
Population Adjustments for County of Los Angeles for FY 2026-27, -0.20% (minus zero point two zero percent).
NOW, THEREFORE, IT IS HEREBY RESOLVED AS FOLLOWS:
Section 1. Based on the foregoing figures and the provision of Article XIII B of the Constitution of the State of California, the following figure accurately represents the 2026-27 Fiscal Year Appropriation Limit of the City of Rolling Hills: $2,397,144.
Section 2. The City Clerk shall certify to the passage of Resolution No. 1413.
PASSED, APPROVED AND ADOPTED this 8th day of June, 2026. ____________________________________
Bea Dieringer
Mayor
ATTEST:
____________________________________
Christian Horvath
City Clerk
Resolution No. 1413 -2-
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF ROLLING HILLS )
The foregoing Resolution No. 1413 entitled:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROLLING HILLS ESTABLISHING THE 2026-27 FISCAL
YEAR GANN APPROPRIATION LIMIT FOR THE CITY OF
ROLLING HILLS.
was approved and adopted at a regular meeting of the City Council on the 8th day of June, 2026, by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
CHRISTIAN HORVATH
CITY CLERK
Item: 12.A.
Meeting Date: 6/8/2026
To: City Council
From: Samantha Crew, Management Analyst
Thru: Karina Bañales, City Manager
Subject: Authorization to Participate in the DisasterLAN (DLAN) Emergency Management Platform
Background:
The City of Rolling Hills participates in numerous regional emergency management initiatives, including Disaster Management Area G (Area G), which fosters collaboration among partner agencies and strengthens regional preparedness. Additional regional coordination efforts include participation in the Alert SouthBay emergency notification program, the Peninsula Multi-Jurisdictional Hazard Mitigation Plan (MJHMP), emergency management training and exercises, and participation in regional working groups such as the Peninsula Public Safety Committee (PPSC) and Regional Contract Law Committee (RCLC). In addition to regional coordination efforts, the City regularly hosts and participates in public outreach and preparedness initiatives tailored to the community's unique risks and characteristics. These efforts include annual events such as the Prepared Peninsula Expo and PVP Equine Ready, as well as a variety of other outreach activities aimed at addressing local hazards and improving community resilience.
DisasterLAN (DLAN) is a secure, web-based emergency management platform designed to support preparedness, response, recovery, and situational awareness activities (Attachment A). The platform serves as a centralized operating environment where partner agencies can share information, track resources, manage incidents, maintain documentation, and coordinate across jurisdictions during emergency incidents.
Discussion:
Area G consists of fourteen South Bay cities, including Rolling Hills, that regularly work together on emergency preparedness, alert and warning initiatives, disaster response, and information sharing activities. The group is supported by a Disaster Management Area Coordinator (DMAC), who serves as a liaison between member agencies and County partners to strengthen regional emergency management capabilities.The City of Rolling Hills, along with other Area G member cities, has been encouraged by Area G Disaster Management Area Coordinator (DMAC) Brandy Villanueva to participate in DLAN as part of ongoing regional emergency management efforts.
DLAN is widely used throughout Los Angeles County and provides participating agencies with a
shared platform to improve situational awareness and support information sharing during incidents.
Palos Verdes Estates, Rancho Palos Verdes, and Rolling Hills Estates currently use DLAN as part of their emergency management programs, creating additional opportunities for regional collaboration during incidents and activations. Participation would further strengthen connections with neighboring jurisdictions, Area G cities, and Los Angeles County partners while supporting seamless communication during emergencies.
The system supports functions such as:
• Resource request and tracking
• Situational awareness and information sharing
• Incident documentation and reporting
• GIS mapping and dashboard capabilities
• Emergency Operations Center (EOC) coordination
• Recovery documentation and after-action reporting
Conclusion
Participation in DLAN may provide additional tools to support emergency preparedness, situational awareness, and regional coordination efforts. As neighboring jurisdictions and Area G partners continue utilizing shared emergency management platforms, participation could enhance interoperability and strengthen the City’s ability to coordinate during emergencies and disaster recovery operations. Should the City choose to participate, staff would coordinate onboarding, training opportunities, and account setup with Area G and County partners.
Fiscal Impact:
There is currently no direct fiscal impact associated with participation in DLAN, as the system is currently funded out of the SHSGP (State Homeland Security Grant Program). The City of Inglewood is the grant administrator and grant funding is expected to be approved through the 2028 Olympics.
Recommendation:
Receive and file this report; authorize the City Manager to implement participation in the DisasterLAN (DLAN) emergency management platform.
Attachments:
1. Attachment A - MA_260604_DLAN
Buffalo Computer Graphics, Inc. • 4185 Bayview Road, Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com Ready for a better way to manage emergencies?
Visit DisasterLAN.com or call 716-822-8668 to schedule your free demo DisasterLAN (DLAN) is a web-based, mobile friendly incident management system. DLAN simplifies task, mission, and resource management. It allows critical information to be quickly shared through secure interoperable communication features, which are included at no extra charge. DLAN also includes a full suite of reporting features to allow for easy after-action reporting.
DLAN software is available as a traditional installation or as a cloud hosted service. As an incident grows in size, additional personnel can be brought in quickly, including stakeholders and personnel from supporting agencies.
DLAN balances the convenience and affordability of a COTS system with all the capabilities of a customized solution tailored to an organization by offering standard editions that can be configured in a number of ways to meet the needs of any municipality, organization, or industry. BCG’s in-house engineering team continually updates and enhances DLAN to meet the evolving needs of our customers.
Since its release in 2002, DLAN has been used internationally at all divisions of government, as well as in private-sector corporations and educational settings. DLAN has been used in multiple industries, such as emergency management, healthcare, transportation, and education. With DLAN any organization can easily track, manage, and report on multiple incidents and events from one unified mobile ready solution.
The Smarter Way to Prepare, Respond, Recover, and Mitigate ✓ PROVEN
DLAN is the trusted incident
management solution for
governments, private-sector
corporations, and educational
institutions throughout the US and
Canada.
✓ INTEROPERABLE
DLAN is fully functional out of
the box, including real-time visual
situational awareness dashboards
and built-in standards-based
communication tools.
✓ SCALABLE
DLAN’s scalable design allows
you to seamlessly move from daily
operations to emergency response.
✓ SECURE
Whether on premise or in the
cloud, DLAN stresses security
and privacy so that your data is
protected at all times.
✓ FLEXIBLE
DLAN can be tailored to meet your
specific workflow and its modular
design means you choose only the
features you need.
Why Choose
Buffalo Computer Graphics, Inc. • 4185 Bayview Road, Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com DLAN is engineered by Buffalo Computer Graphics, Inc. (BCG), a veteran owned US small business that has over 35 years of experience in software, hardware, and systems engineering. All of our engineering is done in house by our experienced and talented team. In addition to working closely with our customers to determine their exact needs, BCG prides itself on our ability to provide quick and expert support on all systems we have installed.
The Team Behind the Technology
Task & Mission Tracking Resource and
Contact Management
Emergency
Communication
• Log issues with easy guided data
entry tools
• Assign tasks to roles responsible
individually or through automated
custom workflows
• Track progress with simple
customizable color-coded
statuses & priorities
• Log available resources and
match them to requests
• Track the status and location of
deployed assets
• Maintain personnel and
organizational records, including
staff training and critical
infrastructure risk assessments
• Alert internal and external
stakeholders
• Share critical information
through secure interoperable
channels
• Monitor and post to social
media
Visual
Situational Awareness Reporting Fully Configurable
and Customizable
• View critical data from multiple
sources on boards and maps for
improved planning and decision
making
• Markup maps and share
customized views
• Monitor video feeds and weather
forecasts
• Report on emergency situations
and day-to-day operations
• Create, view, and export
standard and custom reports
• Create chronological after-action
reports of all activities during an
incident or event
• Create custom forms, reports,
templates, boards, and
workflows
• Utilize organizational branding
• Integrate with existing systems,
including single-sign-on options
Community Lifelines
Not just a red light/green light report, Community Lifelines ensure continuous operation of critical government and business functions and are the most fundamental services in the community that, when stabilized, enable all other aspects of society to function. FEMA has developed a construct for objectives-based response that prioritizes the rapid stabilization of these Lifelines after a disaster. The integrated network of assets, services, and capabilities that provide lifeline services are used day-to-day to support the recurring needs of the community and enable all other aspects of society to function.
BCG has enhanced the standard FEMA toolkit with several features that take capabilities to the next level.
Select
Select multiple communities, counties, or a whole
state/province and data rolls up for a summary view.
Maintain
Maintain accurate Counts & Color Coding in summary
view (no arbitrary formulas or weighting).
Filter & Report
Filter By Incident, Community, & Data Range. View
detailed individual community lifeline assessments.
Track
Track Lifeline changes for a community throughout an
incident with full historical reporting.
Customize
BCG can tailor lifelines, reporting forms, trends, impacts, and iconography to meet your organization’s needs.
Plug & Play - Community Lifelines Toolkit
The BCG DLAN Community Lifelines Toolkit provides the
dashboards, forms, installation, and training necessary to manage the workflows for your organization.
before Dec 31
Lock-In
INTRODUCTORY PRICE
before Dec 31
Lock-in
INTRODUCTORY PRICE
Buffalo Computer Graphics, Inc. • 4185 Bayview Rd. Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com Community Lifelines Toolkit
Track Deployed Resources & Assets
Asset Tracking provides a way for users to track deployed assets and resources for a particular incident and quickly view the status, quantity, and location of all deployed assets in the asset ledger.
The asset tracking reporting engine allows for asset reports to be created and saved for use in current and future incidents. These reports can be viewed directly in the asset ledger or as a Status Board panel.
Reports can also be leveraged as new layers in GIS Premium, allowing users to easily create map reports that visualize a geographic view of that asset report.
Additionally, with GIS Premium users can view the location of assets and personnel in real time on the GIS map using the Mobile Responder App or a number of other DLAN supported asset tracker devices.
For more information on supported devices please contact your BCG representative. Assets can also be edited directly from the GIS map. Asset Tracking can be added to any DLAN system.
Buffalo Computer Graphics, Inc. • 4185 Bayview Rd. Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com Asset Tracking
Preparing for Increased Fire Activity and Risk to Lives and Property BCG’s DisasterLAN (DLAN) Incident Management System (IMS) helps lower these threats through preparedness, response, recovery and mitigation tools. DLAN can help increase wildfire preparedness with tools for identifying at-risk communities, properties, and ecosystems; pre-built templates and pre-planning tools for response tasks, resources, and deployment teams, and full-scale scenario-based exercises with real-time injects.
Enhance Wildfire Preparedness, Prevention, Response, and Recovery Wildfire season is getting longer, more destructive, and expensive every year. As urban areas fill up traditionally forested or woodland areas, the woodland-urban interface (WUI) increases.
Wildfires also cause secondary hazards, leaving areas prone to floods, erosion, and mud flows.
Simplified Response & Investigation
Pre-built forms for fire management can be used as is
or further customized for your agency. These forms can
include text, images, videos, and geo-tagged information depending on your agency’s needs. DLAN forms can also
be assigned to specific users or groups and are available directly from their mobile devices, helping you maintain efficiency when you need it most. Once the form data
is collected, it can be sent back into the main DLAN
system and used in tickets, dashboards, or maps further streamlining the fire Investigation/Response process.
Offline Functionality
Fires don’t always occur in areas with great connectivity. Designed for use in disaster areas without Internet connection, collected data is stored on the device for transmission once Internet connectivity is reestablished.
Buffalo Computer Graphics, Inc. • 4185 Bayview Rd. Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com Wildfire Preparedness
Premium IMS Tools for Every Phase of Wildfire Management.
GIS Mapping
Our award winning GIS mapping module provides a tremendous array of features to leverage such as: drawing and mark up tools, import and manage data overlay layers, library with wildfire-specific icons, plus the ability to add/edit tickets from the map. Additionally, you can manage assets directly from the map, and see status updates, last-known position and tracking in real-time through integration with the mobile app.
Data Visualization & Streaming Video
Allows the different responding agencies to view and understand their shared situational awareness. Drone feeds for detection, surveillance, and situational orientation can be viewed in drag and drop dashboards, along with video feeds from command posts and field units. Data visualization is critical to identifying and analyzing evacuation routes, hazards to responding units, and at-risk populations and infrastructure.
Documentation and Resource Management
Incident Action Plans and Situation Reports are hugely important to both prevent future wildfires and to protect against secondary hazards, such as floods, erosion, and mudflows that result from wildfires.
DLAN’s mitigation tools include support for identifying the need for geocoding locations of and reporting on prescribed burns, thinning, and replanting to help restore the ecosystem after a wildfire. Inventory and resource requests can utilize a 213RR form or customized reports and dashboards. This easily accessible data will help you make the most informed choices possible.
Community Lifelines
Fires impact so many different aspects of a community’s critical infrastructure: knowing the impacts to the all the key pieces that are needed to get public services back up and running directly affect how fast you recover. During the recovery phase, the DLAN System can be used to perform damage assessments, inspections of key infrastructure, safely restore power and other utilities, and general cleanup activities helping you to maintain organization and efficiency.
Buffalo Computer Graphics, Inc. • 4185 Bayview Rd. Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com
Easy to Use Mobile Forms • Offline Functionality • iOS, Android, & Windows With DLAN’s Mobile Responder App, emergency managers in the field can easily communicate essential information with each other and back to the EOC using their mobile devices. The App is designed for disaster area use and can function regardless of connectivity. The simple form interface makes the app ideal for damage assessment, debris management, and spot reports from field staff.
The Mobile Responder App allows field staff to work offline with any mobile form on their system as well as submit data and images back to DLAN. The App stores all report data locally on the device and automatically sends it to DLAN whenever connectivity is reestablished. This “store and forward” capability ensures data integrity and usability under the most adverse conditions.
Once a form is received by DLAN, it can be reviewed and posted to a ticket or submitted to the Risk & Resiliency Module. Alternatively, mobile forms received by DLAN can be posted to a ticket automatically based on business rules. This gives users the power to then run reports on damages, map locations, and assessment information and share it with interested parties within or outside of the EOC with no need for double data entry or phone calls.
The App can be downloaded for free from the Apple App store and Google Play store; authorized DLAN credentials are necessary to use the App.
Buffalo Computer Graphics, Inc. • 4185 Bayview Rd. Blasdell, NY 14219 • 716-822-8668 • www.bcgeng.com Mobile Responder
Item: 14.A.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Authorize City Manager or designee to execute and send Doty Bros. Equipment Company a Notice of Termination for Failure of Funding Contingency regarding the City of Rolling Hills, 2QQ Rule 20B Install UG Statler 16KV SUB. Project No. 2025-02 Background:
In order to preserve the rural character of Rolling Hills and eliminate risks of wildfires, the City Council encourages and supports utility undergrounding throughout the community. In line with this vision, the City applied for Hazard Mitigation Grant funds through the California Governor's Office of Emergency Services (CalOES)/FEMA Hazard Mitigation Program.
On January 26, 2022, the City was awarded $1,971,882 in Federal funds for underground utility infrastructure on Eastfield Drive between Outrider Road and Hackamore Road. The grant required a Local Match of 25%, or $657,294, for a total project amount of $2,629,176. The Local Match can be fulfilled using the City’s Rule 20A work credits.
The California Public Utility Commission requires the local agencies to adopt a resolution creating an underground district in the area where both the existing and new facilities are and will be located. The formation of the Underground Utility District (UUD) provides SCE with the authorization needed to develop the design plans to remove existing overhead facilities and install replacement underground facilities. On November 14, 2022, the City Council adopted Resolution No. 1316 to create Underground Utility District No. 2 (UUD-02) (Eastfield Drive).
The length of UUD-02 is divided into two segments: Rule 20A and Rule 20B. Southern California Edison (SCE) handles the design and joint trench bidding and assists in coordinating with the other utility companies for Rule 20A projects. Rule 20B projects are also designed by SCE; however, joint trench bidding is handled by the City. In preparation for the UUD, SCE conducted numerous site visits to confirm the scope and limits of work and to prepare a Rough Order of Magnitude (ROM), an estimate of the project. On January 4, 2023, SCE submitted the ROM for the Rule 20A segment, which is based on the estimated trench footage of 1,250 feet and includes all mainline trenching as well as crossings, streetlights, and service laterals, with a cost estimate of $1,000,000, expressed in 2024 dollars.
On January 23, 2023, Resolution No. 1322 was adopted, allowing SCE to begin designing the undergrounding system to replace the existing overhead facilities within the designated UUD. In addition, SCE coordinates with other utility service providers that have facilities on the existing overhead system to ensure their respective undergrounding designs coincide with SCE's efforts.
The Eastfield Drive Underground Utility project required construction to be completed by October 9, 2025. The disaster award period of performance (POP) date expired on January 9, 2026.
Staff conducted monthly meetings with all utilities to ensure coordination and communication during the design, permitting, engineering, and pre-construction phases. The original 3-year timeline as set by FEMA was unrealistic to accomplish a project of this scope, considering that much of that time had been utilized during the grant sub-application approval process. Furthermore, the utilities had multiple delays during their design phases. Both delays required the City to file for three 1-year extensions in 2022, 2023, and 2024. The 2024 extension request was only granted for an additional 6 months due to the overall POP date. Staff and CalOES requested that the overall POP date be extended, but thus far, FEMA has not granted approval.
Discussion:
The City is responsible for completing the Rule 20B segment, including lateral connections to residential electrical panels (four of which require electrical panel relocations) and telecommunication hardware per SCE's local planning design and the telecommunication utilities designs.
On August 11, 2025, staff presented the results of bids received. The City Council determined that Doty Bros., Equipment Company was the lowest responsive and responsible bidder and awarded a construction contract for $2,992,264.54 (including 2.5% Performance & Payment Bond Costs) and allocated an additional $295,532.30 as a 10% contingency for a total of $3,287,796.85.
The original grant award amount of $2,629,176 was not sufficient to cover the construction award in addition to all design and engineering expenses incurred. Upon the opening of the bids, staff contacted CalOES and subsequently submitted a budget modification request package with an updated Benefit Cost Analysis (BCA) to CalOES on June 6, 2025, for their evaluation. The total grant award would be increased to $6,526,624 if approved by FEMA. The increased cost would also have an impact on the City's required 25% cost-share match. As stated above, the City is utilizing Rule 20A credits to meet the match obligation. To help the City get closer to the 25% threshold, staff secured support, again, from Supervisor Janice Hahn and an LA County Fourth District donation of $500,000 in Rule 20A credits.
Although staff submitted the BCA request in June 2025, CalOES experienced delays and required multiple revisions. As a result of the need for both a budget modification and a POP extension, staff requested expedited reviews due to extraordinary circumstances and the fact that this project was "shovel-ready." Staff also worked with U.S. Senators Padilla and Schiff, as well as Representative Lieu, to help expedite requests and work towards a POP extension.
Staff were fully transparent with Doty Bros about the funding circumstances from the bid opening. The City Attorney added language to the contract, noting that it was contingent on approval of the budget modification request and having enough time to execute. The City Council also adopted Resolution No. 1397 stipulating the same.
Tonight, staff regretfully advise the City Council to approve sending the attached Notice of Termination for Failure of Funding Contingency regarding the City of Rolling Hills, 2QQ Rule 20B Install UG Statler 16KV SUB. Project No. 2025-02 due to the inability to gain the necessary funding or
the extension of the POP prior to the June 30, 2026, deadline as stipulated in the contractual language below:
37. FUNDING CONTINGENCY. Contractor’s rights and City’s obligations under this Agreement are contingent upon, and subject to the conditions precedent of (1) the City receiving any and all necessary funding, including but not limited to the donation of $500,000 Rule 20A credits from LA County Fourth District (Supervisor Janice Hahn) and the approval of the City’s budget modification request providing funding for this Agreement by the Federal Emergency Management Agency and/or the California Office of Emergency Services, as applicable, on or before June 30, 2026; (2) the City giving notice of such occurrence to Contractor on or before June 30, 2026; and (3) the City receiving any extensions of FEMA’s Period of Performance necessary to complete the Project. In the event of an anticipated or actual failure of any such contingency or condition, then the City may terminate this Agreement upon ten (10) days’ written notice to the Contractor without liability for costs or damages or triggering a default under this Agreement.
Fiscal Impact:
None.
Recommendation:
Approve as presented.
Attachments:
1. CA_AGR_260528_DotyBros_Notice_TerminationForFailureOfFundingContingency_D
City of Rolling Hills INCORPORATED JANUARY 24, 1957
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
June 8, 2026
Via Certified Mail, Return Receipt Requested
Via United States Mail, First Class Postage Prepaid
Doty Bros. Equipment Company
Attn: Scott Humphrey
11232 E. Firestone Blvd.
Norwalk, CA 90650
Re: Notice of Termination for Failure of Funding Contingency Mr. Humphrey,
PLEASE TAKE NOTICE, pursuant to SECTION 37 of the Construction Agreement (“Agreement”) by and between the City of Rolling Hills (“City”) and Doty Bros. Equipment Company (“Contractor”) for the City of Rolling Hills, 2QQ RULE 20B INSTALL UG STATLER 16KV SUB. Project No. 2025- 02 (“Project”), that the City anticipates the failure of the following condition or contingency: the City receiving any and all necessary funding, including but not limited to the donation of $500,000 Rule 20A credits from LA County Fourth District (Supervisor Janice Hahn) and the approval of the City’s budget modification request providing funding for this Agreement by the Federal Emergency Management Agency and/or the California Office of Emergency Services, as applicable, on or before June 30, 2026.
The City hereby terminates the Agreement without liability for costs or damages or triggering a default under the Agreement. This termination shall be effective ten days and forty-eight hours after deposited in the United States mail.
Respectfully,
Christian Horvath
Assistant to the City Manager / City Clerk
Item: 14.B.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Accept the Emergency City Hall Water Main Re-Routing Repairs #2026-01 as complete, file notice of completion, and release retention after a 30-day lien period to Pearce Concrete & Masonry, Inc.
Background:
In March 2023, City staff observed signs of water near the City Hall ADA parking space in the northwest section of the rear parking lot near the service meter. At that time, the City utilized an approved vendor, Stephens Plumbing, to detect the location, assess, and repair. After excavation, the pinhole leak was found approximately 8 feet below grade, repaired, backfilled, compacted, and repaved over the course of one week. The final cost for parts and labor was $23,569.70.
In October 2024, City Staff observed signs of water near the installation of the City Hall's siren pole in the rear parking lot. Again, the City utilized an approved vendor, Stephens Plumbing, to detect the location, assess, and repair. During detection/excavation, two pinhole leaks were found. The first was in the riser adjacent to the building, approximately 6 feet below grade, and the second was under the asphalt near the air conditioning condenser units, approximately 6.5 feet below grade. Both were repaired, backfilled, compacted, and re-paved over the course of two weeks. The final cost for parts and labor was $23,485.40.
At that time, Stephen's representative recommended that the City consider rerouting the water main line in the future, as continued development of pinhole leaks in the aging pipes would lead to multiple costly repairs over time.
In late January 2026, City staff observed that recent signs of water on the pavement in City Hall's rear parking lot were causing the water meter to spin irregularly, denoting another water main leak. Based on the aforementioned advice and in consideration of future-proofing the water main to avoid further leaks, staff requested quotes for rerouting the water main in a more direct, linear-foot route alongside City Hall, at a more reasonable industry-standard depth of 18" to 24".
Staff solicited multiple quotes, including from approved city vendors. After receipt of multiple estimates and further consultation with the City Attorney's office, it was determined that projects over $1,000 must comply with prevailing wage requirements for public works, and those over $15,000
must comply with California's Department of Industrial Relations (DIR) registration and reporting requirements.
In late February, staff began soliciting estimates from contractors that could meet the above prevailing wage / DIR requirements and explored additional ways to potentially lower overall repair costs for an emergency infrastructure investment. Staff also requested a quote from the current landscaping maintenance provider, Bennett Landscape, to assist with necessary trenching/backfilling and restoration in their newly landscaped areas alongside City Hall to help lower the originally proposed plumbing estimates from the vendors below. The City received five (5) revised proposals, validated the estimates, and determined that Pearce Concrete & Masonry Inc. (Pearce) was the lowest responsive and responsible contractor.
On April 13, 2026, the City Council adopted resolution No. 1405, Finding and Declaring an Emergency Condition exists arising from damage to the City Hall Water Main and authorizing a contract with Pearce.
On April 22, 2026, the City Council reaffirmed approval of the contract with some minor revisions.
Discussion:
Pearce began work on Thursday, May 28, 2026 and completed the project on Wednesday, June 3, 2026 without issue. Water was turned off temporarily for a few hours on Monday and restored once connections were completed. Los Angeles County Building & Safety was onsite for necessary inspections Monday, Tuesday and Wednesday.
Staff recommends that the City Council accept the project as complete, file a notice of completion, and release any retention to Pearce Concrete & Masonry Inc., Inc. after a 30-day lien period.
Fiscal Impact:
The project had a not-to-exceed amount of $29,373 (including a 5% contingency). Pearce suggested a change in materials and, with staff approval, switched to a High-Density Polyethylene (HDPE) pipe for 105 linear feet from the water meter. The last 10 linear feet and connection to the building remained as the originally proposed Type K Copper pipe, which is required by code. This created a savings of $1,800 on the original $27,974 proposal.
An additional amount of $3,225 will be expended via the City's current landscape maintenance contract with Bennet Landscape for trenching, backfilling, and landscape restoration.
Staff is working with Cal Water Service regarding potential credit for the excess water billing expenses as a result of the leaks.
This project was not currently budgeted in FY 25–26. However, it is possible that there will be savings from one or more accounts that will cover the cost of this project. As we approach the end of the fiscal year, staff will determine whether there are sufficient savings to cover some or all of the project's costs. If needed, staff will return to the Council with a recommended budget adjustment before June 30, 2026.
Recommendation:
Approve as presented.
Attachments:
None
Item: 14.C.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Review and approve the recruitment and appointment schedule for the remainder of Planning Commission terms that expired on January 1, 2026 Background:
Historically, staff brings this item forward in October of an odd year. In 2025, staff inadvertently overlooked the forthcoming expiration of two Planning Commission terms. This item is meant to rectify that oversight.
Below are the two Commissioners whose terms have currently expired along with the date of their original appointment and term expiration.
Abby Douglass March 16, 2021 to January 1, 2026
Gregg Kirkpatrick November 25, 2013 to January 1, 2026
Discussion:
The Commission appointment process for filling expiring terms requires that incumbents and the public be informed of the Commission openings prior to the expiration of the Commissioners' terms.
Planning Commissioners are appointed to serve for four-year staggered terms, but there is an explicit ‘holdover’ provision that allows a Commissioner to lawfully continue service beyond their term until a successor is appointed. (RHMC § 2.20.020.) This provision is commonly used with respect to the appointment of commissioners, recognizing there are instances where an incumbent appointee may remain in office past the end of their term without additional appointment or confirmation. The holdover provision allows for continuity of important governmental functions while procedural processes have been delayed due to extenuating circumstances. Because the office of commissioner is not vacant, the votes of a holdover commissioner remain valid and thus do not affect the validity of decisions made during the holdover period.
Accordingly, Commissioner Douglass and Vice Chair Kirkpatrick can remain in their positions until either they are reappointed or their successors have been appointed. All decisions made by the Planning Commission remain valid. The appointment will be pro-rated to complete the current term for the offices currently held by Commissioners Douglass and Kirkpatrick. The four-year term would remain with the original staggered dates to keep consistency with the Municipal Code.
As noted in the appointment schedule, staff proposes to send letters to each incumbent advising them of the process to be considered for re-appointment, as well as post the notice at City Hall and advertise the openings in the City Blue Newsletter during the remainder of June and early July, 2026.
It also provides almost four weeks of public notification. Once letters of interest for serving on the Commission are received, staff will schedule interviews for the City Council Personnel Committee with the candidates.
A schedule for the recruitment and appointment process (Attachment A) and a sample of the official notification (Attachment B), per the Maddy Act, will be posted at City Hall on June 8, 2026.
Fiscal Impact:
Approve as presented.
Recommendation:
Review and approve the proposed schedule for recruitment and appointment schedule for Planning Commission terms that expired on January 1, 2026
Attachments:
1. Attachment A - CO_APT_260608_PC_CommApt_Timeline_D
2. Attachment B - CO_APT_260608_PC_ApptPosting
Attachment 1
Tentative Planning Commission Appointment Schedule
June 8, 2026 City Council Reviews Appointment Timeline and directs changes as necessary
June 8, 2026 Local Appointment List Posted at City Hall June 9, 2026 Letters mailed to incumbents advising of Commission reappointment process
June 17, 2026
July 8, 2026
Notice of Planning Commission Member recruitment in City Blue Newsletter and City Website
July 17, 2026 at 12pm Due date for Letters of Interest in serving on the Planning Commission
Week of July 20, 2026 City Council Personnel Committee interviews Commission candidates (Councilmember Pieper and Mayor Dieringer)
July 27, 2026 Personnel Committee provides recommendations. City Council appoints Commission Members for remainder of term beginning January 2026
Week of August 3, 2026 Staff conducts orientation for any new Commission members
City of Rolling Hills INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288
PLEASE POST
CITY OF ROLLING HILLS
Local Appointments List
of Positions on City Commissions for Calendar Year 2026 This list is prepared pursuant to Government Code § 54972 to inform residents of the City of Rolling Hills regarding opportunities that exist for appointment to City Planning Commission in calendar year 2025.
A. Appointive Terms.
The following is a list of all positions on the City’s Planning Commission for which the terms of office expired on January 1, 2026 and for which the City Council will be appointing or reappointing persons to fill those positions:
PLANNING COMMISSION (4-year term)
Position/Name of Incumbent Last Appt. Date Term Exp.
Abby Douglass 1/1/22 1/1/2026
Greg Kirkpatrick 1/1/22 1/1/2026
The necessary qualification to be a member of the Planning Commission is to be a resident of the City of Rolling Hills at least 18 years of age (Rolling Hills Municipal Code §
2.20.025).
B. List of Board, Commissions and Committees.
The Planning Commission is one of two permanent Commissions or Committees of the City of Rolling Hills. All members of these bodies are appointed by the City Council and all serve at the pleasure of the City Council. The qualifications for the Planning Commission are listed in part A of the List.
Prepared this 8th day of June 2026.
By:
Christian Horvath
City Clerk
Item: 15.A.
Meeting Date: 6/8/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Public Employee Performance Evaluation
Pursuant to Government Code Section 54957(b)
Title: City Attorney
Background:
None.
Discussion:
None.
Fiscal Impact:
None.
Recommendation:
None.
Attachments:
None