Agenda packet — Rolling Hills City Council, August 24, 2026 (part 1 of 3)

1 City Council
Monday, August 24, 2026, 7:00 PM
Regular Meeting
City of Rolling Hills
Members of the public may participate in-person, by Microsoft Teams, or email.

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AGENDA

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

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2 4. Presentations/Proclamations/Announcements

4.A. Receive and file a presentation from the City of Rolling Hills Summer Interns on their respective projects
RECOMMENDATION: Receive and file.

5. Approve Order of the Agenda
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.

6. Blue Folder Items (Supplemental)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

6.A. For Blue Folder Documents approved at the City Council Meeting RECOMMENDATION: Receive and file.

7. Public Comment on Non-Agenda Items
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.

8. Consent Calendar
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of August 24, 2026
RECOMMENDATION: Approve.

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
RECOMMENDATION: Approve.

8.C. Approve the following Minutes of August 10, 2026: City Council Regular Meeting RECOMMENDATION: Approve as presented.

8.D. Payment of Bills
RECOMMENDATION: Approve as presented.

8.E. Republic Services Recycling Tonnage and Complaint Reports for July 2026 RECOMMENDATION: Recieve and file.

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3 8.F. Adopt Resolution No. 1421 amending the City of Rolling Hills Conflict of Interest code pursuant to the Political Reform Act of 1974; and find that this item is not subject to CEQA pursuant to Sections 15378(b)(5)
RECOMMENDATION: Approve as presented.

8.G. Receive and file Notice of Nominees for Public Office RECOMMENDATION: Recieve and file.

9. Excluded Consent Calendar Items

10. Commission Items

10.A. Receive and file Zoning Case No. 26-75: Request for a Variance to waive the stable and corral set aside requirement related to an addition to an existing residence; and finding the project exempt from CEQA for 87 Eastfield Drive (AIN 7567-005- 025)(Brockway)
RECOMMENDATION: Receive and File.

10.B. Receive and file Zoning Case No. 26-55: Site Plan Review for non-exempt grading related to additions and site improvements; and Variance requests to construct in the front yard setback and to waive the requirement for a stable and corral set aside area; and finding the project exempt from CEQA for 29 Eastfield Drive (Lot 45- EF)(Aquino)
RECOMMENDATION: Receive and File.

11. Public Hearings

12. Discussion Items

12.A. Consideration and approval of a Professional Services Agreement with Geosyntec Consultants, Inc for municipal stormwater consulting services RECOMMENDATION: Staff recommends that the City Council:

Select Geosyntec Consultants, Inc. to provide municipal stormwater regulatory compliance and program implementation services for Fiscal Year 2026-27; Authorize the City Manager to execute the attached professional services agreement with Geosyntec Consultants, Inc. for an initial one-year term covering Fiscal Year 2026–27 in an amount not to exceed $82,075, consisting of a base amount of $74,614 and a 10% contingency of $7,461 for additional or unforeseen services authorized by the City Manager, and to exercise two optional one-year extensions, with annual CPI adjustments not to exceed 4%, as provided in the agreement.

12.B. Approve a Memorandum of Understanding Relating to the Procurement of Unmanned Aerial System (UAS) Drones for the Los Angeles County Sheriff's Department Lomita Station and Authorize the Mayor to sign

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4 RECOMMENDATION: It is recommended that the City Council approve the Memorandum of Understanding between the City of Rolling Hills and the cities of Rancho Palos Verdes, Lomita and Rolling Hills Estates for the cost-sharing of unmanned aerial system (UAS) equipment for the Los Angeles County Sheriff's Department Lomita Station Regional Drone Program.

12.C. Review the proposed Resolution to be presented at the League of California Cities 2026 Annual Conference's General Assembly on September 25, 2026 and provide direction to the City's voting delegate, Mayor Dieringer RECOMMENDATION: Receive and file. Provide direction to the City's Voting Delegate.

13. Matters From the City Council

13.A. Consideration of authorizing the Mayor to send a Letter Supporting Legislative Efforts to Preserve Prescribed Grazing for Wildfire Prevention RECOMMENDATION: Receive and file. Provide direction to staff and the Mayor.

13.B. Receive and file a report regarding the City Council's direction authorizing the Mayor to express opposition to Proposed Wildfire Liability Reforms Limiting Public Agency Cost Recovery
RECOMMENDATION: Receive and File an Update on the City’s Opposition to Proposed Wildfire Liability Reforms Limiting Public Agency Cost Recovery

13.C. Receive and file an update on the Los Angeles County Measure G Governance Reform Task Force
RECOMMENDATION:

1. Receive an update regarding recent actions by the Los Angeles County Governance Reform Task Force concerning the implementation of Measure G and the future elected County Executive;

2. Authorize the Mayor to work with City staff to prepare, finalize, and transmit a City letter requesting the formal and direct engagement of incorporated cities in the development of Measure G implementation recommendations;

3. Authorize the Mayor to sign a forthcoming joint or regional letter on behalf of the City, provided the letter is consistent with the City Council’s direction and the City’s legislative priorities; and

4. Direct staff to report the final letters and actions taken to the City Council at a subsequent meeting.

14. Matters From Staff

15. Recess to Closed Session

16. Reconvene to Open Session

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5 17. Adjournment
Next regular meeting: Monday, September 14, 2026 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.

Notice:

Public Comment is welcome on any item prior to City Council action on the item.

Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.

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Item: 4.A.

Meeting Date: 8/24/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Receive and file a presentation from the City of Rolling Hills Summer Interns on their respective projects
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Receive and file.

Attachments:

None

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Item: 6.A.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: For Blue Folder Documents approved at the City Council Meeting Background:

Discussion:

Fiscal Impact:

Recommendation:

Receive and file.

Attachments:

1. CL_AGN_260824_CC_Item13A

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BLUE FOLDER ITEM (SUPPLEMENTAL)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

CITY COUNCIL MEETING
August 24, 2026
13A. Consideration of authorizing the Mayor to send a Letter Supporting Legislative Efforts to Preserve Prescribed Grazing for Wildfire Prevention From: Christian Horvath, Assistant to the City Manager / City Clerk CL_AGN_260824_CC_SB143_Sheep-GoatHerderParity_RPVCoalitionLetter.pdf

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Item: 8.A.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Affidavit of Posting for the City Council Regular Meeting of August 24, 2026 Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve.

Attachments:

1. CL_AGN_260824_CC_AffidavitofPosting

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Administrative Report

8.A., File # 2026-246 Meeting Date:8/24/2026
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE
APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF AUGUST 24, 2026

EXECUTIVE SUMMARY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF ROLLING HILLS )

AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.

Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/
Meeting Date & Time AUGUST 24, 2026 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.

Christian Horvath, City Clerk
Date: August 21, 2026

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Item: 8.B.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve.

Attachments:

None

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Item: 8.C.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve the following Minutes of August 10, 2026: City Council Regular Meeting Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_MIN_260810_CC_F

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MINUTES – CITY COUNCIL MEETING
Monday, August 10, 2026

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Minutes
Rolling Hills City Council
Monday, August 10, 2026
Regular Meeting 7:00 p.m.

1. Call To Order
The City Council of the City of Rolling Hills met in person on the above date at 7:00 p.m. Mayor Dieringer presiding.

2. Roll Call
Councilmembers Present: Pieper, Mirsch, Wilson, Black, Mayor Dieringer Councilmembers Absent:

Staff Present: Karina Bañales, City Manager
Christian Horvath, Assistant to the City Manager / City Clerk Samantha Crew, Management Analyst
Whitney Berry, Planning Manager
Adarsh Tummala, Assistant Planner
Nicolas Papajohn, City Attorney

3. Pledge Of Allegiance – Councilmember Mirsch

4. Presentations / Proclamations / Announcements

4.A. Receive and file a presentation from the City of Rolling Hills Summer Interns on their respective projects
Presentations by Interns Alexander De La Torre and Gregory Willis.

5. Approve Order of the Agenda
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to move item 14A before item 8A.

Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

6. Blue Folder Items (Supplemental) – None

7. Public Comment on Non-Agenda Items – None
Mayor Dieringer moved to Item 14A.

14. Matters from Staff

14.A. Receive and file a verbal update from the Los Angeles County Fire Department regarding the annual Defensible Space Inspections as conducted in June 2026 Presentation by Los Angeles County Fire Department Battalion Chief David Dantic.

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MINUTES – CITY COUNCIL MEETING
Monday, August 10, 2026

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No action taken.

Mayor Dieringer returned to the regular Order of the Agenda.

8. Consent Calendar

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of August 10, 2026

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda

8.C. Approve the following Minutes of July 27, 2026: City Council Regular Meeting

8.D. Payment of Bills

8.E. For a Second Reading and Adoption: Adopt by Title only Ordinance No. 390, a City-initiated Zoning Code Amendment to amend sections of Title 17 (Zoning Code) of the Rolling Hills Municipal Code

8.F. Designate voting delegate and alternate voting delegate to the League of California Cities Annual Conference from September 23-25 to be held in Anaheim, CA

8.G. Approve Planning Commission incumbents Abby Douglass and Greg Kirkpatrick reappointments to complete the current term beginning January 2, 2026 and expiring January 1, 2030

8.H. Pulled by Councilmember Mirsch
Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to approve the Consent Calendar with the exception of Item 8H. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

9. Excluded Consent Calendar Items

8.H. Adopt Resolution No. 1420 authorizing a Fiscal Year 2026-2027 Budget Modification to increase appropriations by $38,497 in the General Fund Other Law Enforcement Expenses account funded from available General Fund Reserves for continued funding of the Regional Automated License Plate Recognition (ALPR) program, one-time camera replacement purchase, installation, ongoing maintenance and annual camera connectivity costs.

Motion by Councilmember Mirsch, seconded by Mayor Pro Tem Black to approve as presented. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

10. Commission Items
Mayor Dieringer recused herself and left the dais at 7:52 p.m.

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MINUTES – CITY COUNCIL MEETING
Monday, August 10, 2026

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10.A. Receive and File Zoning Case No. 26-02: Request for a Site Plan Review to construct a new 7,050 square foot residence with basement, an attached three-car garage, a swimming pool/spa, non-exempt grading and other site improvements and finding the project exempt from CEQA for 1 Storm Hill Lane (Storm Properties, Inc.)(APN 7570-024-019) Presentation by Planning Manager Berry.

Public comment: Jay Ahluwalia
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Mayor Pro Tem Black
NOES: None
ABSENT: Mayor Dieringer
Mayor Dieringer returned to the dais at 8:04 p.m.

Planning Manager Berry introduced Assistant Planner Tummala.

11. Public Hearings – None

12. Discussion Items – None

13. Matters From the City Council

13.A. Consideration of a 2026 City Council Strategic Planning Workshop Presentation by City Manager Bañales.

Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black directing staff to begin preparing for and organizing a Strategic Planning Workshop following the November 2026 Election. Motion carried unanimously with the following vote.

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

13.B. Consideration of authorizing the Mayor to send a Letter of Support to the City of Murrieta regarding their proposed Resolution submission to the League of California Cities calling for a Working Group to Consider a State Constitutional Amendment or other Form of Initiative to ensure Final Local Authority over Housing and Land Use Decisions Presentation by Assistant to the City Manager / City Clerk Horvath Mayor Dieringer.

Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to authorize Mayor Dieringer to send a Letter of Support to the City of Murrieta. Motion carried unanimously with the following vote.

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

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MINUTES – CITY COUNCIL MEETING
Monday, August 10, 2026

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13.C. Receive and File report regarding the Mayor's Letter Opposing Assembly Bill (AB) 1383 (McKinnor)
Presentation by City Manager Bañales.

Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote.

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

13.D. Receive and file a Verbal Update on matters related to Republic Services by Councilmember Mirsch
Presentation by Councilmember Mirsch.

Motion by Councilmember Pieper, seconded by Councilmember Wilson to receive and file the verbal report and direct staff to explore ways the City could show it appreciation to the Republic drivers. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None
Councilmember Mirsch announced the upcoming Coyote Management Workshop and recommended the Councilmembers to consider viewing the prerequisite video, “Coyote Smart California.” City Manager Banales shared that the workshop will be held on August 13 from 7:00-8:00 p.m. and is listed in the Blue Newsletter.

Mayor Dieringer announced a League of California Cities Action Alert regarding a Governor’s Wildfire Liability Reform proposal that would limit public agency recovery.

Motion by Mayor Dieringer, seconded by Mayor Pro Tem Black authorizing the Mayor to submit a Letter of Opposition. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

14. Matters From Staff

14.B. Consideration and Approval of an Administrative Policy for Compliance with Senate Bill (SB) 1383 Organic Waste Requirements
Presentation by Management Analyst Crew.

Motion by Councilmember Pieper, seconded by Councilmember Wilson to adopt Resolution No. 1422.

Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None

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MINUTES – CITY COUNCIL MEETING
Monday, August 10, 2026

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ABSENT: None

14.C. Receive and file the Code Compliance Quarterly Report for the Second Quarter of 2026 (April 1 - June 30)
Presentation by City Manager Bañales.

Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Wilson, Black, Mayor Dieringer
NOES: None
ABSENT: None

15. Recess To Closed Session – None

16. Reconvene To Open Session – None

17. Adjournment: 8:56 P.M.

The meeting was adjourned at 8:56 p.m. on August 10, 2026. The next regular meeting of the City Council is scheduled to be held on Monday, August 24, 2026 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via the City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.

Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor

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Item: 8.D.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Payment of Bills
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_AGN_260824_CC_PaymentOfBills_E

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Item: 8.E.

Meeting Date: 8/24/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Republic Services Recycling Tonnage and Complaint Reports for July 2026 Background:

On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, recyclables, green waste, bulky items, and brush. As part of the Agreement, Republic Services is required to provide periodic operational and performance reports to the City. These reports assist the City in monitoring service levels, recycling activities, diversion compliance, and resident service requests.

Over the past several months, staff has presented information to the City Council regarding Republic Services' reporting requirements and the various reports submitted under the Agreement. These reports provide transparency regarding waste collection operations and support the City's oversight responsibilities.

This evening, staff is presenting reports for July.

Discussion:

Republic Services provides several recurring reports to the City, including Recycling Tonnage Reports, Complaint Reports, Red Tag Reports, Missed Pick-Up Reports, Commercial Recycling Recovery Reports, Greenwaste Reports, and Residential Roll-Off Bin Usage Reports. • Tonnage Reports, which document the volume of materials collected and processed and assist the City in monitoring progress toward recycling and waste diversion goals (Attachment A). o Greenwaste Reporting, which tracks green waste collection and diversion activities and identifies factors that may impact reported tonnage, including contamination and dataentry corrections. o Residential Roll-Off Bin Usage Reports, which document resident utilization of the City's annual free green waste roll-off bin program.
• Commercial Recycling Recovery Reports, which document recovery rates from transfer facilities and support compliance reporting requirements (Attachment B). • Republic Services Missed Pick-Up Reports, which provide information regarding missed collections and their subsequent resolution (Attachment C).

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• City of Rolling Hills Complaint Reports, which track resident concerns, including missed collections and service-related issues, and document corrective actions taken (Attachment D). • Red Tag Reports, which identify contamination issues or other violations associated with waste disposal practices. (Attachment E).

Republic Services is contractually required to achieve a minimum annual diversion rate of 30 percent for residential solid waste collection services. Currently, the City meets California's recycling and waste diversion requirements through its overall diversion program, including the diversion of green waste from landfills.

Fiscal Impact:

None.

Recommendation:

Recieve and file.

Attachments:

1. Attachment A - VC_REP_260820_July_TonnageReport

2. Attachment B - VC_REP_260820_July_C&D Report

3. Attachment C - VC_REP_260820_July_CallLog_Redacted

4. Attachment D - VC_REP_260820_July_ComplaintList

5. Attachment E - VC_REP_260820_July_RedTagList

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Year 2026
Diversion Requirement Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 89.97 89.97 - 100.00%
Trash 169.33 - 169.33 0.00%
Greenwaste - Residential Roll Off Bin 26.16 26.16 - 100.00% Trash - Residential Roll Off Bin 5.26 - 5.26 0.00%
1 Total 290.72 116.13 174.59 39.95%
2 Greenwaste 105.57 105.57 - 100.00%
Trash 133.77 - 133.77 0.00%
Trash - Residential Roll Off Bin 4.65 - 4.65 0.00%
2 Total 243.99 105.57 138.42 43.27%
3 Greenwaste 99.86 99.86 - 100.00%
Trash 195.06 - 195.06 0.00%
Greenwaste - Residential Roll Off Bin 4.99 4.99 - 100.00% Trash - Residential Roll Off Bin 12.13 - 12.13 0.00%
3 Total 312.04 104.85 207.19 33.60%
4 Greenwaste 133.73 133.73 - 100.00%
Trash 124.31 - 124.31 0.00%
Greenwaste - Residential Roll Off Bin 5.19 5.19 - 100.00% Trash - Residential Roll Off Bin 6.99 - 6.99 0.00%
4 Total 270.22 138.92 131.30 51.41%
5 Greenwaste 112.41 112.41 - 100.00%
Recycle 5.66 2.91 2.75 51.44%
Trash 146.75 - 146.75 0.00%
Greenwaste - Residential Roll Off Bin 1.11 1.11 - 100.00% 5 Total 265.93 116.43 149.50 43.78%
6 Greenwaste 61.64 61.64 - 100.00%
Trash 214.13 - 214.13 0.00%
6 Total 275.77 61.64 214.13 22.35%
7 Greenwaste 95.64 95.64 - 100.00%
Trash 176.86 - 176.86 0.00%
Greenwaste - Residential Roll Off Bin 7.53 7.53 - 100.00% 7 Total 280.03 103.17 176.86 36.84%
Grand Total 1,938.70 746.71 1,191.99 38.52%

CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2026

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Year 2026
Diversion Requirement N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Recycle 0.16 0.07 0.09 42.94%
Trash 64.25 - 64.25 0.00%
Organics 0.02 0.01 0.01 67.20%
1 Total 64.43 0.08 64.35 0.12%
2 Recycle 0.18 0.09 0.09 50.45%
Trash 13.48 - 13.48 0.00%
Organics 0.02 0.01 0.01 61.64%
2 Total 13.68 0.11 13.57 0.77%
3 Recycle 0.19 0.09 0.09 50.78%
Trash 83.53 - 83.53 0.00%
3 Total 83.71 0.09 83.62 0.11%
4 Recycle 0.16 0.09 0.07 55.32%
Trash 74.09 - 74.09 0.00%
C&D 11.25 9.24 2.01 82.13%
4 Total 85.50 9.33 76.18 10.91%
5 Recycle 0.23 0.12 0.11 52.37%
Trash 77.09 - 77.09 0.00%
C&D 4.44 3.65 0.79 82.13%
5 Total 81.76 3.77 77.99 4.61%
6 Recycle 0.19 0.10 0.10 49.56%
Trash 26.23 - 26.23 0.00%
Organics 0.02 0.02 0.01 70.50%
C&D 11.45 9.40 2.05 82.13%
6 Total 37.90 9.52 28.38 25.11%
7 Recycle 0.15 0.08 0.07 52.63%
Trash 34.87 - 34.87 0.00%
C&D 23.13 19.00 4.13 82.13%
7 Total 58.15 19.08 39.07 32.81%
Grand Total 425.13 41.97 383.16 9.87%

CITY OF ROLLING HILLS NON-FRANCHISE
2026

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Republic Services City of Rolling Hills
C&D Report Reporting Period July-26
Disposal Site Material Loads Taken Tons Collected
CWS C&D 2 23.13
Summary
Row Labels Sum of Tons Collected
C&D 23.13
Grand Total 23.13

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Republic Services Call Log Report
City: Rolling Hills
Year 2026
Month/Quarter 7
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total

3.Missed Pick Up Missed Yard Waste - Residential 2
Missed Trash - Residential 1

3.Missed Pick Up Total 3
Grand Total 3
Pg 1 of 2

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Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone

3.Missed Pick Up Missed Trash - Residential 20260717-240619748 7/17/2026
7:47 AM
7/21/2026
10:50 PM
Tyler
HornsbyTaylor

KIM IRVINE/(
states they have
been missed for t he
pickup originally
scheduled on 7/16/2026.

Cx was missed
(blank) RESI 9020003044 1 RESIDENT
13 OPENBRAND RD

ROLLING HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Yard Waste - Residential 20260728-241298915 7/28/2026
2:42 PM
(blank) Jurie A
Balbuena
Elizabeth Calfas/
states they
have been missed for the
pickup originally
scheduled on 7/27/2026.

MPU. do n ot charge if
any extra trash due to
miss
(blank) RESI 9020003653 1

CURRENT

RESIDENT
9 GEORGEFF RD

ROLLING HILLS CA

3.Missed Pick Up Missed Yard Waste - Residential 20260731-241546314 7/31/2026
10:25 AM
8/4/2026
10:40 PM
Dennis F
Arguello
Jennifer Gebhard
states they
have been missed for the
pickup originally
scheduled on 7/27/2026.
cx states that we have
missed her yard waste
cart
(blank) RESI 9020003186 1 RESIDENT
11 PORTUGUESE

BEND RD ROLLING

HILLS CA
(000) 000-0000
Pg 2 of 2

Page 27 of 418 ends

City of Rolling Hills - July 2026 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted
Republic
Reponse
7/9/2026 10:00 AM Missed Trash Michael Lay 19 Caballeros Rd. Lori Reyna Lori Reyna 7/9/2026 12:30 PM Missed Trash and Green Waste Sarah Elkin 2 Hillside Ln. Lori Reyna 7/17/2026 11:15 AM Missed Green Waste Steve Milam 9 Wagon Ln. Lori Reyna Lori Reyna 7/17/2026 11:15 AM Missed Green Waste Rumel Itchon 36 Portuguese Bend Rd. Lori Reyna Lori Reyna 7/17/2026 12:30 PM Missed Trash and Green Waste Katharyn Howroyd 4 Possum Ridge Rd. Lori Reyna Lori Reyna 7/17/2026 12:30 PM Missed Trash and Green Waste Mike Gray 2 Morgan Ln. Lori Reyna Lori Reyna 7/19/2026 7:00 PM Missed Trash and Green Waste Mike Gray 2 Morgan Ln. Lori Reyna Lori Reyna 7/20/2026 8:45 AM Missed Trash and Green Waste Lori Kaiser 38 Crest Rd. East Lori Reyna Lori Reyna 7/24/2026 9:00 AM Missed Green Waste Terry Milam 9 Wagon Ln. Lori Reyna Lori Reyna 7/28/2026 9:30 AM Missed Green Waste Lisa Mills 44 Portuguese Bend Rd. Lori Reyna Lori Reyna 7/28/2026 9:30 AM Missed Green Waste Steve Milam 9 Wagon Ln. Lori Reyna Lori Reyna 7/29/2026 9:15 AM Missed Green Waste Murray Smith 10 Upper Blackwater Cyn. Rd. Lori Reyna 7/29/2026 10:30 AM Missed Trash and Green Waste Arlene Honbo 33 Portuguese Bend Rd. Lori Reyna Lori Reyna 7/29/2026 1:30 PM Missed Trash and Green Waste Christopher Huh 19 Buggywhip Dr. Lori Reyna Lori Reyna

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Rolling Hills Red Tags – July 2026

DATE ADDRESS CODE ISSUE COMM
7/17/2026 6 MAVERICK 7 CONTAMINATED (REC) NO
7/24/2026 38 PORTUGESE RD 7 CONTAMINATED (REC) NO
7/24/2026 6 MIDDLERIDGE 7 CONTAMINATED (REC) NO
7/29/2026 6 EASTFIELD DR 7 CONTAMINATED (REC) NO

Page 29 of 418 ends

Item: 8.F.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Adopt Resolution No. 1421 amending the City of Rolling Hills Conflict of Interest code pursuant to the Political Reform Act of 1974; and find that this item is not subject to CEQA pursuant to Sections 15378(b)(5)
Background:

The Political Reform Act (the “Act”) requires all public agencies to adopt and maintain a Conflict of Interest Code (Attachment B) containing the rules for disclosure of personal assets and the prohibition from making or participating in making governmental decisions that may affect any personal assets. The Conflict of Interest Code must specifically designate all agency positions that make or participate in the making of decisions and assign specific types of personal assets to be disclosed that may be affected by the exercise of powers and duties of that position.

The Act further requires that an agency regularly review and update its Code via Resolution (Attachment A) as necessary when directed by the code-reviewing body or when change is necessitated by changed circumstances (Sections 87306 and 87306.5).

Pursuant to the Act the City adopted a Conflict of Interest Code which was last amended and approved by the City Council on August 13, 2018. Review of the Code was done as directed by City Council as the City’s code-reviewing body and shows that it must be amended to revise disclosure categories, revise titles of existing positions and deletes the titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions.

Government Code section 87303 provides that no code or amendment to a code shall be effective until it has been approved by the code-reviewing body. (Attachment D) Attachment C is a redline version of the proposed amended Conflict of Interest Code showing the revisions made.

ENVIRONMENTAL IMPACT
This item is not subject to California Environmental Quality Act (“CEQA”) pursuant to Sections 15378(b)(5)(Organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment).

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LEGAL REVIEW
The City Attorney has reviewed and approved the accompanying resolution as to form.

PUBLIC NOTIFICATION
Notice for this item was publicly posted and made to each affected position as required by the Fair Political Practices Commission, and made through the regular agenda process (Attachment E).

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. Attachment A - ResolutionNo1421_CoRH_ConflictOfInterestCode_F

2. Attachment B - CL_FPC_260805_ConflictOfInterestCode_2026_F

3. Attachment C - CL_FPC_260805_ConflictOfInterestCode_2026_Legislative_Redline

4. Attachment D - CL_FPC_260724_Regulation18730

5. Attachment E - CL_PBN_260730_NOI_ConflictOfInterestCode_F

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1 RESOLUTION NO. 1421

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ROLLING HILLS AMENDING THE CONFLICT OF

INTEREST CODE OF THE CITY OF ROLLING HILLS
PURSUANT TO THE POLITICAL REFORM ACT OF 1974.

WHEREAS, the State of California enacted the Political Reform Act of 1974, Government Code Section 81000, et seq. (the "Act"), which contains provisions relating to conflicts of interest which potentially affect all officers, employees and consultants of the City of Rolling Hills (the “City”), and which requires all public agencies to adopt and promulgate a conflict of interest code; and
WHEREAS, the City Council adopted an amended Conflict of Interest Code (the "Code") by Resolution No. 750 dated September 26, 1994 and by Resolution No. 1091 dated September 13, 2010, Resolution 1228 dated August 13, 2018; and WHEREAS, subsequent changed circumstances within the City have made it advisable and necessary pursuant to Sections 87306 and 87307 of the Act to amend and update the Code; and
WHEREAS, the potential penalties for violation of the provisions of the Act are substantial and may include criminal and civil liability, as well as equitable relief which could result in the City being restrained or prevented from acting in cases where the provisions of the Act may have been violated; and
WHEREAS, notice of the time and place of a public meeting on, and of consideration by the City Council of, the proposed amended Code was provided to each designated employee and was publicly posted for review; and
WHEREAS, a public meeting was held upon the proposed amended Code at a regular meeting of the City Council on August 24, 2026, at which all present were given an opportunity to be heard on the proposed amended Code.

THE CITY COUNCIL OF THE CITY OF ROLLING HILLS, CALIFORNIA, DOES HEREBY RESOLVE, DECLARE, DETERMINE, AND ORDER AS FOLLOWS:

Section 1: The City Council does hereby approve and adopt the amended Conflict of Interest Code, a copy of which is attached hereto and shall be on file with the City Clerk and available to the public for inspection and copying during regular business hours.

Section 2: That the said amended Conflict of Interest Code shall become effective immediately upon adoption and approval.

Section 3: This Resolution rescinds all previous Conflict of Interest Codes of the City of Rolling Hills.

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2 PASSED, APPROVED, AND ADOPTED by the City Council of the City of Rolling Hills on this 24th day of August 2026.
______________________________

BEA DIERINGER
MAYOR
ATTEST:
___________________________

CHRISTIAN HORVATH

CITY CLERK

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3 STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§

CITY OF ROLLING HILLS )
The foregoing Resolution No. 1421 entitled:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ROLLING HILLS AMENDING THE CONFLICT OF

INTEREST CODE OF THE CITY OF ROLLING HILLS
PURSUANT TO THE POLITICAL REFORM ACT OF 1974.
was approved and adopted at a regular meeting of the City Council on the 24th day of August 2026, by the following roll call vote:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________

CHRISTIAN HORVATH

CITY CLERK

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- 1 -

CONFLICT OF INTEREST CODE
OF THE

CITY OF ROLLING HILLS

Page 35 of 418 ends

- 2 -

CONFLICT OF INTEREST CODE
OF THE

CITY OF ROLLING HILLS
The Political Reform Act (Government Code Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code Regs. § 18730) that contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code. After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of Rolling Hills (the "City").

All officials and designated positions required to submit a statement of economic interests shall file their statements with the City Clerk as the City’s Filing Officer. The City Clerk shall make and retain a copy of all statements filed by the Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney and the City Treasurer, and forward the originals of such statements to the Fair Political Practices Commission. The City Clerk shall retain the original statements filed by all other officials and designated positions and will make all retained statements available for public inspection and reproduction during regular business hours. (Gov. Code § 81008.)

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- 3 -

APPENDIX

CONFLICT OF INTEREST CODE
OF THE

CITY OF ROLLING HILLS
PART “A”
The Mayor, Members of the City Council and Planning Commission, the City Manager, the City Attorney, the City Treasurer, and all Other City Officials who manage public investments, as defined by 2 Cal. Code of Regs. §18700.3, are NOT subject to the City’s Code but must file disclosure statements under Government Code section 87200 et seq. [Regs. § 18730(b)(3)]

OFFICIALS WHO MANAGE PUBLIC INVESTMENTS
It has been determined that the position listed below is an Other City Official who manages public investments1. This position is listed here for informational purposes only.

Finance Operations Lead Consultant
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200.

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- 4 -

DESIGNATED POSITIONS

GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

TITLE OR FUNCTION ASSIGNED
Assistant City Attorney (not filing under GC 87200) 1, 2 Assistant to the City Manager/City Clerk 5
Senior Planner 1, 2
Associate Planner 1, 2
Planning Director 1, 2
Planning Manager 2, 3, 5, 6
Consultants and New Positions2
2 Individuals serving as a consultant as defined in FPPC Reg. 18700.3 or in a new position created since this Code was last approved that make or participate in making decisions must file under the broadest disclosure set forth in this Code subject to the following limitation:

The City Manager may determine that, due to the range of duties or contractual obligations, it is more appropriate to assign a limited disclosure requirement. A clear explanation of the duties and a statement of the extent of the disclosure requirements must be in a written document. (Gov. Code §. 82019; FPPC Regs. 18219 and 18734.) The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code. (Gov. Code §. 81008.)

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- 5 -
PART ”B”

DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which the designated is assigned.
3 Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business during the previous two years in the jurisdiction of the City.

Category 1: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are located in, do business in or own real property within the jurisdiction of the City.

Category 2: All interests in real property which is located in whole or in part within, or not more than two (2) miles outside, the boundaries of the City, or within two (2) miles of any land owned or used by the City, including any leasehold, beneficial or ownership interest or option to acquire property.

Category 3: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.

Category 4: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the City.

Category 5: All investments, business positions in business entities, and sources of income, including gifts, loans and travel payments, that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of the type purchased or leased by the designated position’s department, unit or division.

Category 6: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated employee's department, unit or division.

Category 7: All investments, business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the City or its subdivisions.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Reg. 18730.1.)

Page 39 of 418 ends

- 1 -

CONFLICT OF INTEREST CODE
OF THE

CITY OF ROLLING HILLS

Page 40 of 418 ends

- 2 -

CONFLICT OF INTEREST CODE
OF THE

CITY OF ROLLING HILLS
The Political Reform Act (Government. Code § Section 81000, et seq.) requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation (2 Cal. Code Regs. § 18730) that contains the terms of a standard conflict of interest code which can be incorporated by reference in an agency’s code.

After public notice and hearing Section 18730 may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act. Therefore, the terms of 2 California Code of Regulations section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference. This incorporation page, Regulation 18730 and the attached Appendix designating positions and establishing disclosure categories, shall constitute the conflict of interest code of the City of Rolling Hills (the "City").

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- 3 -

APPENDIX

CONFLICT OF INTEREST CODE
OF THE

Finance Director Finance Operations Lead Consultant
1 Individuals holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by § 87200.

Formatted: Font: 8 pt
Formatted: Font: 8 pt

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- 4 -

DESIGNATED POSITIONS

GOVERNED BY THE CONFLICT OF INTEREST CODE
DESIGNATED POSITIONS’ DISCLOSURE CATEGORIES

MEMBERS OF BOARDS,

COMMITTEES & COMMISSIONS
Traffic Commission [Commission being removed as they serve solely in an advisory capacity] 2, 3 Consultants and New Positions2
2 Individuals serving as a consultant as defined in FPPC Reg. 18700.3 or in a new position created since this Code was last approved that make or participate in making decisions must file under the broadest disclosure set forth in this Code subject to the following limitation:

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- 5 -
PART ”B”

DISCLOSURE CATEGORIES
The disclosure categories listed below identify the types of economic interests that the designated position must disclose for each disclosure category to which he or she the designated is assigned.
3 Such economic interests are reportable if they are either located in or doing business in the jurisdiction, are planning to do business in the jurisdiction, or have done business during the previous two years in the jurisdiction of the City.

Category 1: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are located in, do business in or own real property within the jurisdiction of the City.

Category 3: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that are engaged in land development, construction or the acquisition or sale of real property within the jurisdiction of the City.

Category 4: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the City.

Category 5: All investments, and business positions in business entities, and sources of income, including gifts, loans and travel payments, that provide services (including training or consulting services), products, materials, machinery, vehicles or equipment of a the type purchased or leased by the designated position’s department, unit or division.

Category 6: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), subject to the regulatory, permit, or licensing authority of the designated employee's department, unit or division.

Category 7: All investments, and business positions in business entities, and sources of income, (including receipt of gifts, loans and travel payments), or income from a nonprofit organization, if the source is of the type to receive grants or other monies from or through the City or its subdivisions.
3 This Conflict of Interest Code does not require the reporting of gifts from outside this agency’s jurisdiction if the source does not have some connection with or bearing upon the functions or duties of the position. (Reg. 18730.1.) Formatted: Font: 8 pt
Formatted: Font: 8 pt

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3/24/2025 1 Amend Regulation 18730
1 Amend 2 Cal. Code Regs., Section 18754 to read:
2 § 18730. Provisions of Conflict of Interest Codes.
3 (a) Incorporation by reference of the terms of this regulation along with the designation 4 of employees and the formulation of disclosure categories in the Appendix referred to below 5 constitute the adoption and promulgation of a conflict of interest code within the meaning of 6 Section 87300 or the amendment of a conflict of interest code within the meaning of Section 7 87306 if the terms of this regulation are substituted for terms of a conflict of interest code 8 already in effect. A code so amended or adopted and promulgated requires the reporting of 9 reportable items in a manner substantially equivalent to the requirements of article 2 of chapter 7 10 of the Political Reform Act, Sections 81000, et seq. The requirements of a conflict of interest 11 code are in addition to other requirements of the Political Reform Act, such as the general 12 prohibition against conflicts of interest contained in Section 87100, and to other state or local 13 laws pertaining to conflicts of interest.
14 (b) The terms of a conflict of interest code amended or adopted and promulgated pursuant 15 to this regulation are as follows:
16 (1) Section 1. Definitions.
17 The definitions contained in the Political Reform Act of 1974, regulations of the Fair 18 Political Practices Commission (Regulations 18110, et seq.), and any amendments to the Act or 19 regulations, are incorporated by reference into this conflict of interest code. 20 (2) Section 2. Designated Employees. The persons holding positions listed in the 21 Appendix are designated employees. It has been determined that these persons make or 22 1participate in the making of decisions which may foreseeably have a material effect on 23 economic interests.

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3/24/2025 2 Amend Regulation 18730
1 (3) Section 3. Disclosure Categories.
2 This code does not establish any disclosure obligation for those designated employees 3 who are also specified in Section 87200 if they are designated in this code in that same capacity 4 or if the geographical jurisdiction of this agency is the same as or is wholly included within the 5 jurisdiction in which those persons must report their economic interests pursuant to article 2 of 6 chapter 7 of the Political Reform Act, Sections 87200, et seq. In addition, this code does not 7 establish any disclosure obligation for any designated employees who are designated in a conflict 8 of interest code for another agency, if all of the following apply:
9 (A) The geographical jurisdiction of this agency is the same as or is wholly included 10 within the jurisdiction of the other agency;
11 (B) The disclosure assigned in the code of the other agency is the same as that required 12 under article 2 of chapter 7 of the Political Reform Act, Section 87200; and 13 (C) The filing officer is the same for both agencies. [FN1] 14 Such persons are covered by this code for disqualification purposes only. With respect to 15 all other designated employees, the disclosure categories set forth in the Appendix specify which 16 kinds of economic interests are reportable. Such a designated employee shall disclose in the 17 employee's statement of economic interests those economic interests the employee has which are 18 of the kind described in the disclosure categories to which the employee is assigned in the 19 Appendix. It has been determined that the economic interests set forth in a designated employee's 20 disclosure categories are the kinds of economic interests which the employee foreseeably can 21 affect materially through the conduct of the employee's office. 22 (4) Section 4. Statements of Economic Interests: Place of Filing.

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3/24/2025 3 Amend Regulation 18730
1 The code reviewing body shall instruct all designated employees within its code to file 2 statements of economic interests with the agency or with the code reviewing body, as provided 3 by the code reviewing body in the agency's conflict of interest code or with the Fair Political 4 Practices Commission using the Commission’s electronic filing system as required under Section 5 87500. [FN2]
6 (5) Section 5. Statements of Economic Interests: Time of Filing. 7 (A) Initial Statements. All designated employees employed by the agency on the effective 8 date of this code, as originally adopted, promulgated and approved by the code reviewing body, 9 shall file statements within 30 days after the effective date of this code. Thereafter, each person 10 already in a position when it is designated by an amendment to this code shall file an initial 11 statement within 30 days after the effective date of the amendment. 12 (B) Assuming Office Statements. All persons assuming designated positions after the 13 effective date of this code shall file statements within 30 days after assuming the designated 14 positions, or if subject to State Senate confirmation, 30 days after being nominated or appointed. 15 (C) Annual Statements. All designated employees shall file statements no later than April 16 1. If a person reports for military service as defined in the Servicemember's Civil Relief Act, the 17 deadline for the annual statement of economic interests is 30 days following the person's return 18 to office, provided the person, or someone authorized to represent the person's interests, notifies 19 the filing officer in writing prior to the applicable filing deadline that the person is subject to that 20 federal statute and is unable to meet the applicable deadline, and provides the filing officer 21 verification of the person's military status.
22 (D) Leaving Office Statements. All persons who leave designated positions shall file 23 statements within 30 days after leaving office.

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3/24/2025 4 Amend Regulation 18730
1 (5.5) Section 5.5. Statements for Persons Who Resign Prior to Assuming Office. 2 Any person who resigns within 12 months of initial appointment, or within 30 days of the 3 date of notice provided by the filing officer to file an assuming office statement, is not deemed to 4 have assumed office or left office, provided the person did not make or participate in the making 5 of, or use the person's position to influence any decision and did not receive or become entitled 6 to receive any form of payment as a result of the person's appointment. Such persons shall not 7 file either an assuming or leaving office statement.
8 (A) Any person who resigns a position within 30 days of the date of a notice from the 9 filing officer shall do both of the following:
10 (1) File a written resignation with the appointing power; and 11 (2) File a written statement with the filing officer declaring under penalty of perjury that 12 during the period between appointment and resignation the person did not make, participate in 13 the making, or use the position to influence any decision of the agency or receive, or become 14 entitled to receive, any form of payment by virtue of being appointed to the position. 15 (6) Section 6. Contents of and Period Covered by Statements of Economic Interests. 16 (A) Contents of Initial Statements. Initial statements shall disclose any reportable 17 investments, interests in real property and business positions held on the effective date of the 18 code and income received during the 12 months prior to the effective date of the code. 19 (B) Contents of Assuming Office Statements.
20 Assuming office statements shall disclose any reportable investments, interests in real 21 property and business positions held on the date of assuming office or, if subject to State Senate 22 confirmation or appointment, on the date of nomination, and income received during the 12

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3/24/2025 5 Amend Regulation 18730
1 months prior to the date of assuming office or the date of being appointed or nominated, 2 respectively.
3 (C) Contents of Annual Statements. Annual statements shall disclose any reportable 4 investments, interests in real property, income and business positions held or received during the 5 previous calendar year provided, however, that the period covered by an employee's first annual 6 statement shall begin on the effective date of the code or the date of assuming office whichever 7 is later, or for a board or commission member subject to Section 87302.6, the day after the 8 closing date of the most recent statement filed by the member pursuant to Regulation 18754. 9 (D) Contents of Leaving Office Statements.
10 Leaving office statements shall disclose reportable investments, interests in real property, 11 income and business positions held or received during the period between the closing date of the 12 last statement filed and the date of leaving office. 13 (7) Section 7. Manner of Reporting.
14 Statements of economic interests shall be made on forms prescribed by the Fair Political 15 Practices Commission and supplied by the agency, and shall contain the following information:
16 (A) Investment and Real Property Disclosure.
17 When an investment or an interest in real property [FN3] is required to be reported, 18 [FN4] the statement shall contain the following:
19 1. A statement of the nature of the investment or interest; 20 2. The name of the business entity in which each investment is held, and a general 21 description of the business activity in which the business entity is engaged; 22 3. The address or other precise location of the real property;

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3/24/2025 6 Amend Regulation 18730
1 4. A statement whether the fair market value of the investment or interest in real property 2 equals or exceeds $2,000, exceeds $10,000, exceeds $100,000, or exceeds $1,000,000. 3 (B) Personal Income Disclosure. When personal income is required to be reported, [FN5] 4 the statement shall contain:
5 1. The name and address of each source of income aggregating $500 or more in value, or 6 $50 or more in value if the income was a gift, and a general description of the business activity, 7 if any, of each source;
8 2. A statement whether the aggregate value of income from each source, or in the case of 9 a loan, the highest amount owed to each source, was $1,000 or less, greater than $1,000, greater 10 than $10,000, or greater than $100,000;
11 3. A description of the consideration, if any, for which the income was received; 12 4. In the case of a gift, the name, address and business activity of the donor and any 13 intermediary through which the gift was made; a description of the gift; the amount or value of 14 the gift; and the date on which the gift was received; 15 5. In the case of a loan, the annual interest rate and the security, if any, given for the loan 16 and the term of the loan.
17 (C) Business Entity Income Disclosure. When income of a business entity, including 18 income of a sole proprietorship, is required to be reported, [FN6] the statement shall contain:
19 1. The name, address, and a general description of the business activity of the business 20 entity;
21 2. The name of every person from whom the business entity received payments if the 22 filer's pro rata share of gross receipts from such person was equal to or greater than $10,000.

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3/24/2025 7 Amend Regulation 18730
1 (D) Business Position Disclosure. When business positions are required to be reported, a 2 designated employee shall list the name and address of each business entity in which the 3 employee is a director, officer, partner, trustee, employee, or in which the employee holds any 4 position of management, a description of the business activity in which the business entity is 5 engaged, and the designated employee's position with the business entity. 6 (E) Acquisition or Disposal During Reporting Period. In the case of an annual or leaving 7 office statement, if an investment or an interest in real property was partially or wholly acquired 8 or disposed of during the period covered by the statement, the statement shall contain the date of 9 acquisition or disposal.
10 (8) Section 8. Prohibition on Receipt of Honoraria.
11 (A) No member of a state board or commission, and no designated employee of a state or 12 local government agency, shall accept any honorarium from any source, if the member or 13 employee would be required to report the receipt of income or gifts from that source on the 14 member's or employee's statement of economic interests. 15 (B) This section shall not apply to any part-time member of the governing board of any 16 public institution of higher education, unless the member is also an elected official. 17 (C) Subdivisions (a), (b), and (c) of Section 89501 shall apply to the prohibitions in this 18 section.
19 (D) This section shall not limit or prohibit payments, advances, or reimbursements for 20 travel and related lodging and subsistence authorized by Section 89506. 21 (8.1) Section 8.1. Prohibition on Receipt of Gifts in Excess of $590. 22 (A) No member of a state board or commission, and no designated employee of a state or 23 local government agency, shall accept gifts with a total value of more than $590 in a calendar

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3/24/2025 8 Amend Regulation 18730
1 year from any single source, if the member or employee would be required to report the receipt 2 of income or gifts from that source on the member's or employee's statement of economic 3 interests.
4 (B) This section shall not apply to any part-time member of the governing board of any 5 public institution of higher education, unless the member is also an elected official. 6 (C) Subdivisions (e), (f), and (g) of Section 89503 shall apply to the prohibitions in this 7 section.
8 (8.2) Section 8.2. Loans to Public Officials.
9 (A) No elected officer of a state or local government agency shall, from the date of the 10 election to office through the date that the officer vacates office, receive a personal loan from 11 any officer, employee, member, or consultant of the state or local government agency in which 12 the elected officer holds office or over which the elected officer's agency has direction and 13 control.
14 (B) No public official who is exempt from the state civil service system pursuant to 15 subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while 16 he or she holds office, receive a personal loan from any officer, employee, member, or consultant 17 of the state or local government agency in which the public official holds office or over which 18 the public official's agency has direction and control. This subdivision shall not apply to loans 19 made to a public official whose duties are solely secretarial, clerical, or manual. 20 (C) No elected officer of a state or local government agency shall, from the date of the 21 election to office through the date that the officer vacates office, receive a personal loan from 22 any person who has a contract with the state or local government agency to which that elected 23 officer has been elected or over which that elected officer's agency has direction and control.

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3/24/2025 9 Amend Regulation 18730
1 This subdivision shall not apply to loans made by banks or other financial institutions or to any 2 indebtedness created as part of a retail installment or credit card transaction, if the loan is made 3 or the indebtedness created in the lender's regular course of business on terms available to 4 members of the public without regard to the elected officer's official status. 5 (D) No public official who is exempt from the state civil service system pursuant to 6 subdivisions (c), (d), (e), (f), and (g) of Section 4 of Article VII of the Constitution shall, while 7 the official holds office, receive a personal loan from any person who has a contract with the 8 state or local government agency to which that elected officer has been elected or over which 9 that elected officer's agency has direction and control. This subdivision shall not apply to loans 10 made by banks or other financial institutions or to any indebtedness created as part of a retail 11 installment or credit card transaction, if the loan is made or the indebtedness created in the 12 lender's regular course of business on terms available to members of the public without regard to 13 the elected officer's official status. This subdivision shall not apply to loans made to a public 14 official whose duties are solely secretarial, clerical, or manual. 15 (E) This section shall not apply to the following:
16 1. Loans made to the campaign committee of an elected officer or candidate for elective 17 office.
18 2. Loans made by a public official's spouse, child, parent, grandparent, grandchild, 19 brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, uncle, or first 20 cousin, or the spouse of any such persons, provided that the person making the loan is not acting 21 as an agent or intermediary for any person not otherwise exempted under this section. 22 3. Loans from a person which, in the aggregate, do not exceed $500 at any given time.

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3/24/2025 10 Amend Regulation 18730
1 4. Loans made, or offered in writing, before January 1, 1998. 9(8.3) Section 8.3. Loan 2 Terms.
3 (A) Except as set forth in subdivision (B), no elected officer of a state or local 4 government agency shall, from the date of the officer's election to office through the date the 5 officer vacates office, receive a personal loan of $500 or more, except when the loan is in writing 6 and clearly states the terms of the loan, including the parties to the loan agreement, date of the 7 loan, amount of the loan, term of the loan, date or dates when payments shall be due on the loan 8 and the amount of the payments, and the rate of interest paid on the loan. 9 (B) This section shall not apply to the following types of loans:
10 1. Loans made to the campaign committee of the elected officer. 11 2. Loans made to the elected officer by his or her spouse, child, parent, grandparent, 12 grandchild, brother, sister, parent-in-law, brother-in-law, sister-in-law, nephew, niece, aunt, 13 uncle, or first cousin, or the spouse of any such person, provided that the person making the loan 14 is not acting as an agent or intermediary for any person not otherwise exempted under this 15 section.
16 3. Loans made, or offered in writing, before January 1, 1998. (C) Nothing in this section 17 shall exempt any person from any other provision of Title 9 of the Government Code. 18 (8.4) Section 8.4. Personal Loans.
19 (A) Except as set forth in subdivision (B), a personal loan received by any designated 20 employee shall become a gift to the designated employee for the purposes of this section in the 21 following circumstances:
22 1. If the loan has a defined date or dates for repayment, when the statute of limitations for 23 filing an action for default has expired.

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3/24/2025 11 Amend Regulation 18730
1 2. If the loan has no defined date or dates for repayment, when one year has elapsed from 2 the later of the following:
3 a. The date the loan was made.
4 b. The date the last payment of $100 or more was made on the loan. 5 c. The date upon which the debtor has made payments on the loan aggregating to less 6 than $250 during the previous 12 months.
7 (B) This section shall not apply to the following types of loans:
8 1. A loan made to the campaign committee of an elected officer or a candidate for 9 elective office.
10 2. A loan that would otherwise not be a gift as defined in this title. 11 3. A loan that would otherwise be a gift as set forth under subdivision (A), but on which 12 the creditor has taken reasonable action to collect the balance due. 13 4. A loan that would otherwise be a gift as set forth under subdivision (A), but on which 14 the creditor, based on reasonable business considerations, has not undertaken collection action. 15 Except in a criminal action, a creditor who claims that a loan is not a gift on the basis of this 16 paragraph has the burden of proving that the decision for not taking collection action was based 17 on reasonable business considerations.
18 5. A loan made to a debtor who has filed for bankruptcy and the loan is ultimately 19 discharged in bankruptcy.
20 (C) Nothing in this section shall exempt any person from any other provisions of Title 9 21 of the Government Code.
22 (9) Section 9. Disqualification.

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3/24/2025 12 Amend Regulation 18730
1 No designated employee shall make, participate in making, or in any way attempt to use 2 the employee's official position to influence the making of any governmental decision which the 3 employee knows or has reason to know will have a reasonably foreseeable material financial 4 effect, distinguishable from its effect on the public generally, on the official or a member of the 5 official's immediate family or on:
6 (A) Any business entity in which the designated employee has a direct or indirect 7 investment worth $2,000 or more;
8 (B) Any real property in which the designated employee has a direct or indirect interest 9 worth $2,000 or more;
10 (C) Any source of income, other than gifts and other than loans by a commercial lending 11 institution in the regular course of business on terms available to the public without regard to 12 official status, aggregating $500 or more in value provided to, received by or promised to the 13 designated employee within 12 months prior to the time when the decision is made; 14 (D) Any business entity in which the designated employee is a director, officer, partner, 15 trustee, employee, or holds any position of management; or 16 (E) Any donor of, or any intermediary or agent for a donor of, a gift or gifts aggregating 17 $590 or more provided to, received by, or promised to the designated employee within 12 18 months prior to the time when the decision is made.
19 (9.3) Section 9.3. Legally Required Participation.
20 No designated employee shall be prevented from making or participating in the making 21 of any decision to the extent the employee's participation is legally required for the decision to be 22 made. The fact that the vote of a designated employee who is on a voting body is needed to break 23 a tie does not make the employees' participation legally required for purposes of this section.

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3/24/2025 13 Amend Regulation 18730
1 (9.5) Section 9.5. Disqualification of State Officers and Employees. 2 In addition to the general disqualification provisions of section 9, no state administrative 3 official shall make, participate in making, or use the official's position to influence any 4 governmental decision directly relating to any contract where the state administrative official 5 knows or has reason to know that any party to the contract is a person with whom the state 6 administrative official, or any member of the official's immediate family has, within 12 months 7 prior to the time when the official action is to be taken:
8 (A) Engaged in a business transaction or transactions on terms not available to members 9 of the public, regarding any investment or interest in real property; or 10 (B) Engaged in a business transaction or transactions on terms not available to members 11 of the public regarding the rendering of goods or services totaling in value $1,000 or more. 12 (10) Section 10. Disclosure of Disqualifying Interest. 13 When a designated employee determines that the employee should not make a 14 governmental decision because the employee has a disqualifying interest in it, the determination 15 not to act may be accompanied by disclosure of the disqualifying interest. 16 (11) Section 11. Assistance of the Commission and Counsel. 17 Any designated employee who is unsure of the duties under this code may request 18 assistance from the Fair Political Practices Commission pursuant to Section 83114 and 19 Regulations 18329 and 18329.5 or from the attorney for the employee's agency, provided that 20 nothing in this section requires the attorney for the agency to issue any formal or informal 21 opinion.
22 (12) Section 12. Violations.

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3/24/2025 14 Amend Regulation 18730
1 This code has the force and effect of law. Designated employees violating any provision 2 of this code are subject to the administrative, criminal and civil sanctions provided in the 3 Political 13Reform Act, Sections 81000-91014. In addition, a decision in relation to which a 4 violation of the disqualification provisions of this code or of Section 87100 or 87450 has 5 occurred may be set aside as void pursuant to Section 91003. 6 ___________________
7 1 Designated employees who are required to file statements of economic interests under 8 any other agency's conflict of interest code, or under article 2 for a different 9 jurisdiction, may expand their statement of economic interests to cover reportable 10 interests in both jurisdictions, and file copies of this expanded statement with both 11 entities in lieu of filing separate and distinct statements, provided that each copy of 12 such expanded statement filed in place of an original is signed and verified by the 13 designated employee as if it were an original. See Section 81004. 14 2 See Section 81010 and Regulation 18115 for the duties of filing officers and persons 15 in agencies who make and retain copies of statements and forward the originals to the 16 filing officer.
17 3 For the purpose of disclosure only (not disqualification), an interest in real property 18 does not include the principal residence of the filer. 19 4 Investments and interests in real property which have a fair market value of less than 20 $2,000 are not investments and interests in real property within the meaning of the 21 Political Reform Act. However, investments or interests in real property of an 22 individual include those held by the individual's spouse and dependent children as 23 well as a pro rata share of any investment or interest in real property of any business

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3/24/2025 15 Amend Regulation 18730
1 entity or trust in which the individual, spouse and dependent children own, in the 2 aggregate, a direct, indirect or beneficial interest of 10 percent or greater. 3 5 A designated employee's income includes the employee's community property 4 interest in the income of the employee's spouse but does not include salary or 5 reimbursement for expenses received from a state, local or federal government 6 agency.
7 6 Income of a business entity is reportable if the direct, indirect or beneficial interest of 8 the filer and the filer's spouse in the business entity aggregates a 10 percent or greater 9 interest. In addition, the disclosure of persons who are clients or customers of a 10 business entity is required only if the clients or customers are within one of the 11 disclosure categories of the filer.
12 NOTE: Authority cited: Section 83112, Government Code. Reference: Sections 87103(e), 13 87300-87302, 89501, 89502 and 89503, Government Code.

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Page 1 of 1 ends

City of Rolling Hills INCORPORATED JANUARY 24, 1957
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521

NOTICE OF INTENTION TO

AMEND THE CONFLICT OF INTEREST CODE
NOTICE IS HEREBY GIVEN that the City of Rolling Hills (the “City”) intends to amend the City’s Conflict of Interest Code (the “Code”) pursuant to Government Code Section 87306.

The Appendix of the Code designates those employees, members, officers, and consultants who make or participate in the making of decisions and are subject to the disclosure requirements of the City’s Code. The City’s proposed amendment would revise disclosure categories, revise titles of existing positions and deletes the titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions.

The proposed amended Code will be considered by City Council on August 24, 2026, at 7:00 p.m. at City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, California. Any interested person may be present and comment at the public meeting or may submit written comments concerning the proposed amendment.

Any comments or inquiries should be directed to the attention of Christian Horvath, Assistant to the City Manager/City Clerk, City of Rolling Hills, 2 Portuguese Bend Road, Rolling Hills, CA 90274; (310) 377-1521; [email protected]. Written comments must be submitted no later than August 24, 2026, at 7:00 p.m.

Copies of the proposed amended Code may be obtained from, the City Clerk.

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Item: 8.G.

Meeting Date: 8/24/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Receive and file Notice of Nominees for Public Office Background:

The three council seats currently held by Mayor Pro Tem James Black, Councilmember Patrick Wilson and Councilmember Leah Mirsch are on the Tuesday, November 3rd ballot. The three incumbents, along with resident Jeanevra Calhoun, have filed and been verified by LA County as candidates.

The City Clerk has posted a Public Notice of Nominees for Public Office regarding the November 3, 2026 Municipal Election in three locations as required.

Discussion:

None.

Fiscal Impact:

The cost of holding an election for November 2026 is estimated to be less than $8,000. The final cost will be provided by the Los Angeles County Registrar/Recorder/County Clerk's Office after the election.

Recommendation:

Recieve and file.

Attachments:

1. CL_PBN_260814_NoticeOfElectionNominees_F_E

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City of Rolling Hills INCORPORATED JANUARY 24, 1957
NO. 2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288

NOTICE OF NOMINEES FOR PUBLIC OFFICE
NOTICE IS HEREBY GIVEN that the following persons have been nominated for the offices designated to be filled at General Municipal Election to be held in the City of Rolling Hills on Tuesday, November 3, 2026.

For three (3) Members of the City Council. Vote for no more than three (3) James Black, M.D.

Jeanevra Calhoun
Leah Mirsch
Pat Wilson
___________________________________________
Christian Horvath
City Clerk
Dated: August 14, 2026

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Item: 10.A.

Meeting Date: 8/24/2026
To: City Council
From: Whitney Berry, Planning Manager
Thru: Karina Bañales, City Manager
Subject: Receive and file Zoning Case No. 26-75: Request for a Variance to waive the stable and corral set aside requirement related to an addition to an existing residence; and finding the project exempt from CEQA for 87 Eastfield Drive (AIN 7567-005- 025)(Brockway)
Background:

On July 21, 2026, the Planning Commission conducted duly noticed public hearings at its morning field trip meeting and regular evening meeting. Neighbors within a 1,000-foot radius were notified of the public hearings and notices were posted in three locations within the City. The Planning Commission opened the public hearing, took public testimony and discussed the Project. The Commission voted 4-0 to adopt Resolution No. 2026-12 approving Zoning Case No. 26-75 for a Variance to waive the stable and corral set aside requirement related to a minor addition to an existing residence.

Site Background
The subject property is zoned RA-S-1 and has a gross lot area of 28,480 square feet (SF), and for development purposes, a net lot area of 15,406 SF. The irregularly-shaped property is located on the west side of Eastfield Drive, has a curved frontage along the roadway, and is bordered by residential development on all sides. The lot has an overall elevation change of more than 35 feet from Eastfield Drive to the rear of the property. The property has a 30-foot-wide roadway easement along Eastfield Drive.

The lot is developed with a 1,906 SF single-family residence and an attached 395 SF garage that was originally constructed in 1953. The existing lot is legal non-conforming with 90% disturbed area and the existing residence is a legal non-conforming structure that encroaches into the front and rear setbacks. The property owner has made a number of improvements to the property over the years, most recently a remodel and addition in 2024.

Discussion:

The Project includes an interior remodel and a 112-square-foot addition under the existing roof of a single-family residence. The minor addition does not by itself require discretionary review because it is located underneath the existing roofline, outside all setback areas and does not exceed certain

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thresholds for Site Plan Review (Rolling Hills Municipal Code (“RHMC”) §17.46.020). However, the submitted plan for the Project does not designate a stable and corral set aside area because there is no feasible location for a stable and corral that would be sufficiently distanced from the primary residence and outside the roadway easements. As a result, the Project required a Variance to waive the stable and corral set-aside requirement for the property. Findings for the Variance were made because the lot has no feasible location for a stable and corral set-aside area due to its size, shape and topography. The irregularly-shaped lot is 28,480-square-feet, which is smaller than the one-acre minimum lot size for the RA-S-1 zone and has a steeply-sloped, curved front yard at its widest point along Eastfield Drive.

The current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified. The approved Variance merely relieves the property owner from the obligation to identify and set aside an area for a stable and corral.

Public Comments
No additional public correspondence has been received since the Planning Commission approval of this item.

Rolling Hills Community Association Review
The RHCA Architectural Committee reviewed this project on April 21 and May 5, and approved the addition on May 5, 2026.

Environmental Review
The proposed project has been determined to be categorically exempt from further environmental review pursuant to Section 15303 of Title 14 of the California Code of Regulations (“State CEQA Guidelines”), Class 3 "New Construction or Conversion of Small Structures." Class 3 exempts the construction and location of a limited number of new, small facilities or structures, including single family residence and accessory structures. Here, the Project involves an addition to an existing single-family residence under the existing roofline. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

Fiscal Impact:

None.

Recommendation:

Receive and File.

Attachments:

1. Attachment A - PC_Resolution-2026-12_87Eastfield_ZC26-75_F_E

2. Attachment B - 87EastfieldDr_ZC26-77_RadiusMap

3. Attachment C - 87EastfieldDr__ZC26-75_07-01-26_Plans_11x17

4. Attachment D - 87EastfieldDr_ZC26-75_DevelopmentTable

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RESOLUTION NO. 2026-12

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

ROLLING HILLS GRANTING APPROVAL OF A VARIANCE TO WAIVE THE

STABLE AND CORRAL SET-ASIDE REQUIREMENT FOR AN ADDITION TO

AN EXISTING RESIDENCE, AND FINDING THE PROJECT EXEMPT FROM CEQA FOR 87 EASTFIELD DRIVE (APN 7567-005-025) (BROCKWAY)

THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

Section 1. On June 2, 2026, an application was filed by the Applicant, Domingo Ottolia, on behalf of the property owner, Robert Brockway, to request approval of an interior remodel and 112-square-feet addition under the existing roof of a single-family residence (the “Project”).

The scope of the Project does not require discretionary review; however, the submitted plan for the Project does not designate a stable and corral set aside area as required by Rolling Hills Municipal Code Section 17.16.170. As a result, the Project requires a Variance to waive the stable and corral set-aside requirement for the property.

Section 2. The property is zoned RA-S-1 and has a gross lot area is 28,480 square feet (SF) and, for development purposes, a net lot area is 15,406 SF. The irregularly-shaped property is located on the east side of Eastfield Drive, has a curved frontage along the roadway and is bordered by residential development on all sides. The lot has an overall elevation change of more than 35 feet from Eastfield Drive to the rear of the property. The property has a 30 -footwide roadway easement along Eastfield Drive. The lot is developed with a single-family residence and attached garage that was originally constructed in 1953. The existing lot is legal non-conforming with 90% disturbed area and the existing residence is a legal non-conforming structure that encroaches into the front and rear setbacks.

Section 3. The Planning Commission conducted a duly noticed public hearings to consider the application at its field trip meeting and regular meeting on July 21, 2026. Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in three public places on July 9, 2026. The applicants and their agent were notified of the public hearings in writing by first class mail and the agent was in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal.

Section 4. CEQA Findings. The Planning Commission finds that the Project is categorically exempt from further environmental review pursuant to Section 15303 of Title 14 of the California Code of Regulations (“State CEQA Guidelines”), Class 3 "New Construction or Conversion of Small Structures." Class 3 exempts the construction and location of a limited number of new, small facilities or structures, including single family residence and accessory structures. Here, the Project involves an addition to an existing single-family residence under the existing roofline. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

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2 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
Section 5. Variance Findings. A Variance procedure is provided to grant relief from zoning provisions when, due to special circumstances applicable to a property, including size, shape, topography, location or surroundings, the strict application of the zoning code deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification. Variances are required for this project due to the following proposed project components:

1. Stable and Corral Site Required (RHMC §17.16.170).

Given the foregoing, in accordance with RHMC Section 17.38.050, the Planning Commission makes the following findings:

A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone.

This finding can be made because the lot has not feasible location for a stable and corral set aside area due to its size, shape and topography. The irregularly-shaped lot is 28,480- square-feet, which is smaller than the one-acre minimum lot size for the RA-S-1 zone and has a steeply-sloped, curved front yard at its widest point along Eastfield Drive. There is no feasible location for a stable and corral set aside area that would be sufficiently distanced from the primary residence and outside roadway easements. By granting this variance, the current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified. The property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral.

B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question.

This finding can be made because the size, shape and topography of the lot provides no feasible location for a stable and corral set aside area and relieving the applicant of this requirement would allow them to construct a minor residential addition underneath the existing roofline, which is a substantial property right enjoyed by others properties in the vicinity and RA-S-1 zone.

C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity.

This finding can be made because the Applicant is required to obtain all necessary geotechnical approvals and permits from Los Angeles County and other agencies, as applicable, to construct the project. The requested variance will avoid potential impacts of equestrian facilities in close proximity to the primary residence, neighboring residential structures or the roadway.

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3 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
D. That in granting the variance, the spirit and intent of this title will be observed.

This finding can be made because the requested Variance will allow the property owner to construct an addition to the existing residence that is harmonious in scale and mass with the site and with adjacent residential development. In granting the variance to waive the stable and corral set aside requirement, the current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified. The property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral in the pursuit of residential improvements to their property.

E. That the variance does not grant special privilege to the applicant.

This finding can be made because the size, shape and topography of the lot provides no feasible location for a stable and corral set aside area and relieving the applicant of this requirement would allow them to construct a minor residential addition underneath the existing roofline. In granting the variance to waive the stable and corral set aside requirement, the property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral in the pursuit of residential improvements to their property.

F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.

This finding can be made because the Project is consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The Project site is not listed on the current State of California Hazardous Waste and Substances Sites List, and the Project does not constitute a hazardous waste facility.

G. That the variance request is consistent with the General Plan of the City of Rolling Hills.

This finding can be made because the Project is consistent with the General Plan of the City of Rolling Hills goals to maintain the City’s rural residential character, accommodate development that is compatible with and complements existing land uses and is sensitive to the natural environment and accounts for environmental hazards. The Project, together with the Variance, aligns with the goals, objectives and policies specified in the General Plan.

Section 6. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 26-75 subject to the following conditions:

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4 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
A. Approval for the Variance shall expire within two years from the effective date of approval as defined in RHMC §17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of this section.

B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter

17.58 of the Rolling Hills Municipal Code (RHMC).

C. The applicants shall execute an Affidavit of Acceptance of all conditions of the Variance approval, or the approval shall not be effective.

D. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved.

E. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on July 21, 2026, except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Variance approval shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.

The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times.

Any proposed modifications and/or changes to the approved Project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the

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5 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commission after a public hearing. Applicant shall not implement modifications or changes to the approved Project without the appropriate approval from the City Manager or designee or the Planning Commission, as required.

F. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the final plans for the Project shall be submitted to City staff for verification of conformance to the Planning Commission-approved plans.

G. A licensed professional preparing construction plans for this Project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this Project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance.

Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the Project will be constructed according to this Resolution and any plans approved therewith.

H. The total structural coverage on the building pad shall not exceed 3,082 square feet or 20%.

I. Total lot coverage of structures and paved areas shall not exceed 5,393 square feet or 35%.

J. The disturbance of the lot shall not exceed 13,865 square feet of surface area or 90% of the lot area.

K. The Applicant shall secure all permits from the Department of Building and Safety prior to commencing any work, and pay all applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department.

L. Hydrology, soils, geology and other reports, as required by the Building and Public Works Departments, and as may be required by the Building Official, shall be prepared.

M. The Applicant shall submit a detailed drainage plan to the City’s drainage engineer.

This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes and an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time.

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6 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
N. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping shall be subject to all current and applicable City standards, including the requirements of the City’s Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC). The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A Certificate of Completion shall be submitted by the Project designer or contractor to the City prior to final landscape installation inspection. A final inspection shall not be granted unless the slopes are vegetated.

O. The applicant shall comply with all requirements of the Low Impact Development requirements for storm water management on site (RHMC Chapter 8.32).

M. The Applicant shall be required to conform to the City of Rolling Hills Water Efficient Landscape Ordinance, Chapter 13.18 of the Municipal Code. Prior to any further grading activity, the Applicant shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted.

P. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties. Pursuant to Chapter 8.30 of the RHMC, the property shall at all times be maintained free of dead trees and vegetation.

Q. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work.

R. Any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff.

S. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements.

No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA.

T. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of the onsite wastewater treatment system/septic system..

U. The applicant shall pay all of the applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any.

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7 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
V. Prior to construction, an on-site inspection and site walk-through, including through all existing structures as needed, shall be scheduled with City Staff and the applicant.

W. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

X. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic.

Y. Prior to demolition of the existing structures, an investigation shall be conducted for the presence of hazardous chemicals, lead-based paints or products, mercury and asbestoscontaining materials (ACMs). If hazardous chemicals, lead-based paints or products, mercury or ACMs are identified, remediation shall be undertaken in compliance with California environmental regulations and policies.

Z. During construction, to the extent feasible, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking may take place within the unimproved roadway easements along adjacent streets, and shall not obstruct neighboring driveways, visibility at intersections or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. To the extent feasible, a minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and be clear of vehicles, construction materials and equipment at all times.

AA. During construction, the property owners shall be required to schedule and regulate construction and relate traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

AB. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices.

AC. During construction, an Erosion Control Plan containing the elements set forth in Section 7010 of the 2025 County of Los Angeles Uniform Building Code shall be followed to minimize erosion and to protect slopes and channels to control storm water pollution.

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8 Resolution No. 2026-12
87 Eastfield Drive (Brockway)
during red flag warning conditions. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions.

AE. During construction, conformance with the air quality management district requirements, storm water pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence shall be required.

AF. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling.

AG. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan.

AH. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department.

AI. Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6.

AJ. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition.

Section 7. Custodian of Records: The documents and materials associated with this Resolution that constitute the record of proceedings on which these findings are based are located at Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California 90274. The Planning Manager is the custodian of records for the record of proceedings.

Section 8. Protest of Fees, Dedications, Reservations or Other Exactions: Pursuant to Government Code Section 66020, the applicant may protest the imposition of fees, dedications, reservations, or other exactions imposed on this development project by taking the necessary

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City of Rolling Hills
TITLE RADIUS MAP CASE NO. ZONING CASE NO. 26-55
Site Plan Review and Variance

OWNER BROCKWAY
ADDRESS 87 EASTFIELD DRIVE, ROLLING HILLS, CA 90274 SITE 1,000’

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Development Table
Zoning Case No. 26-75
87 EASTFIELD DRIVE

EXISTING PROPOSED TOTAL
RA-S-1 Zone Single-family
residence and
attached garage
Single-family residence and
attached garage, with addition
Net Lot Area 15,406 SF 15,406 SF 15,406 SF
Residence 1,906 SF 112 SF 2,018 SF
Garage 396 SF 0 SF 396 SF
Swimming Pools/Spa
Pool Equipment
Guest House
Cabana
Stable
(450 SF Min. set aside)
Corral
(550 SF Min. set aside)
Recreation Court
Attached Covered Porches 21 SF 77 SF 98 SF
Entryway/Porte Cochere, Breezeways
Detached Trellises 108 SF 0 SF 108 SF
Shed
Service Yard
(Min. 96 SF)
54 SF 0 SF 54 SF
Other
Basement Area
Depth of Basement
Primary Driveway 1,445 SF 0 SF 1,445 SF
Paved walkways/Patio Areas/Courtyards 593 SF 0 SF 593 SF Pool Decking
Other Paved Driveways, Road Easements,
Parking Pads
679 SF -679 SF 0 SF
Grading
(must be balanced onsite)
15 CY CUT
15 CY FILL
30 CY TOTAL
Structural Lot Coverage
(20% Max)
2,323 SF (15.0%) 131 SF (0.8%) 2,512 SF (16.3%)
Flatwork Lot Coverage
(15% Max)
2,083 SF (13.2%) 0 SF 2,083 SF (13.2%)
Total Lot Coverage
Structures + Flatwork (35% Max)
4,406 SF (28.5%) 131 SF (0.8%) 4,595 SF (29.8%)
Total Disturbed Area
(40% Max.)
15,406 SF (100%) 0 SF 15,406 SF (100%)
Building Heights Maximum
(21 FT Max.)

13.25 FT NO CHANGE 14.94 FT

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Item: 10.B.

Meeting Date: 8/24/2026
To: City Council
From: Whitney Berry, Planning Manager
Thru: Karina Bañales, City Manager
Subject: Receive and file Zoning Case No. 26-55: Site Plan Review for non-exempt grading related to additions and site improvements; and Variance requests to construct in the front yard setback and to waive the requirement for a stable and corral set aside area; and finding the project exempt from CEQA for 29 Eastfield Drive (Lot 45-EF)(Aquino) Background:

On July 21, 2026, the Planning Commission conducted duly noticed public hearings at its morning field trip meeting and regular evening meeting. Neighbors within a 1,000-foot radius were notified of the public hearings and notices were posted in three locations within the City. The Planning Commission opened the public hearing, took public testimony and discussed the Project. The Commission voted 4-0 to adopt Resolution No. 2026-13 approving Zoning Case No. 26-55 for a Site Plan Review for non-exempt grading related to additions and site improvements, and Variances to construct in the front yard setback and to waive the requirement for a stable and corral set aside area.

Site Background
The subject property is zoned RA-S-1 and has a gross lot area of 68,448 SF and, for development purposes, a net lot area of 54,998 SF. The irregularly-shaped parcel is located on the west side of Eastfield Drive and has a narrow frontage that is approximately 89 feet in length. There is a 30-footwide roadway easement along Eastfield Drive, a 15-foot-wide easement along the side property lines, and a 25-foot-wide trail easement along the rear property line. The lot has one building pad and topography that slopes down over 200 feet to the rear property line near the bottom of a canyon. The building pad is located at the narrowest, front portion of the lot due to a significant declining slope that makes much of the rear of the property unusable for development. The rear property line is approximately 306 feet in length and borders the Lower Willow Springs trail.

The lot is developed with a 1,899 SF single-family residence and attached garage that was originally constructed in 1957. The existing residence is a legal non-conforming structure that encroaches into the front setback. On March 19, 2024, the Planning Commission approved Zoning Case No. 24-137 for a Site Plan Review for additions to the existing residence and Variances to construct in the front yard setback and to waive the requirement for a stable and corral set aside area. Unfortunately, staff did not receive an extension request for the project and these entitlements expired. The applicant submitted a new application in April 2026.

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Discussion:

The Project includes:
• 868 SF addition to the main residence, a portion of which is located in the front setback; • 129 SF addition to the attached garage, a portion of which is located in the front setback; • New 342 SF attached covered porches; and
• 30 CY of grading (15 CY cut and 15 CY fill).

The existing residence and garage encroach into the front setback due to the shape and slope of the lot, and are therefore considered legal nonconforming in this regard. Much of the existing building pad and residence is located within the front setback; the existing residence and garage encroach approximately 24 feet into the front setback. The proposed additions to the rear of the residence will be partially located in the front setback, where they connect to the existing garage. As a result, the Project required a Variance for construction in the front setback. Findings for this Variance were made because the shape and topography of the lot constrain feasible locations for residential additions outside the front setback. The Variance is necessary because the existing terrain on the lot creates difficulty in placing the proposed addition to the residence and attached garage elsewhere on the property.

The submitted plan for the Project does not designate the required stable and corral set aside area because there is no practical location for a stable and corral that would be sufficiently distanced from the primary residence and outside the roadway easements. As a result, the Project required a Variance to waive the stable and corral set-aside requirement for the property. Findings for this Variance were made because the configuration and topography of the lot are conditions that do not apply, generally, to other properties in the RA-S-1 zone. The location of the building pad at the uppermost and narrowest portion of the lot, combined with the steep rear slope behind the residence, makes the rear of the property unusable for development. Locating a stable and corral area on the rear slope would be extremely challenging and require a number of variances due to the size and topography of the lot. By granting this Variance, the current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified. The approved Variance merely relieves the property owner from the obligation to identify and set aside an area for a stable and corral.

At the July 21, 2026, Planning Commission hearing, the Commission received verbal comments from the applicant and a resident as summarized below:
• Brett Buchmann, Project Applicant, discussed the reduction of the project to address the number of caissons needed. He confirmed that the existing flat pad behind the house is mostly within the 35-foot radius of the residence making it unusable for equestrian purposes. The Applicant also confirmed that there was no access from the canyon below, and that multiple variances would likely be required to provide access to a stable and corral area should it be desired by a future property owner.
• Judith Haenel, 31 Eastfield, asked about the Project's roof ridge height and expressed concern about easements along the shared property line and existing driveway encroachments. She also expressed concern about auto lights from the garage and privacy of her backyard.

The Commission discussed their concerns with precedent-setting and granting Variances to waive stable and corral set aside areas. The Commission affirmed their goal of identifying creative solutions for properties to designate equestrian areas. In this case, the Commissioners determined that there

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are unique constraints on the subject property and the new addition did not change or alter the applicant's ability to locate the set-aside on their property. After receiving the staff presentation, hearing from the architect, and confirming that the proposed addition is not precluding the set-aside area, the Commission voted 4-0 (Commissioner Douglass absent) to approve Zoning Case No. 26-

55. Public Comments
No additional public correspondence has been received since the Planning Commission approval of this item.

Rolling Hills Community Association Review
The RHCA Architectural Committee reviewed this project in January 2025.

Environmental Review
The proposed project has been determined to be categorically exempt from further environmental review pursuant to Section 15303 of Title 14 of the California Code of Regulations (“State CEQA Guidelines”), Class 3 "New Construction or Conversion of Small Structures." Class 3 exempts the construction and location of a limited number of new, small facilities or structures, including singlefamily residences and accessory structures. Here, the Project involves an addition to an existing single-family residence under the existing roofline. Accordingly, the Project qualifies for the exemption pursuant to Section 15303. Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

Fiscal Impact:

None.

Recommendation:

Receive and File.

Attachments:

1. Attachment A - PC_Resolution-2026-13_29EastfieldDr_ZC26-55_F_E

2. Attachment B - 29EastfieldDrive_ZC26-55_RadiusMap

3. Attachment C - 9EastfieldDr_ZC26-55_Plans_11x17

4. Attachment D - 29EastfieldDr_ZC26-55_DevelopmentTable

5. Attachment E - PC_Resolution-2024-04_29EastfieldDr_ZC23-137_F_E

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
1 RESOLUTION NO. 2026-13

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY

OF ROLLING HILLS GRANTING APPROVAL OF SITE PLAN

REVIEW FOR NON-EXEMPT GRADING RELATED TO ADDITIONS
AND SITE IMPROVEMENTS; AND VARIANCE REQUESTS TO

CONSTRUCT IN THE FRONT YARD SETBACK AND TO WAIVE

THE REQUIREMENT FOR A STABLE AND CORRAL SET ASIDE
AREA; AND FINDING THE PROJECT EXEMPT FROM CEQA FOR
29 EASTFIELD DRIVE (LOT 45-EF) (AQUINO)

THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

Section 1. On April 27, 2026, an application was duly filed by Brett Buchmann, agent with respect to real property located at 29 Eastfield Drive, Rolling Hills (Lot 45-EF) requesting a Site Plan Review for new construction, non-exempt grading, and retaining walls, and Variances for encroachment into the front yard setback and to waive the stable and corral set aside requirements.

Section 2. The property is zoned RA-S-1 and has a gross lot area is 68,448 square feet (SF) and, for development purposes, a net lot area of 54,998 square feet. The irregularlyshaped property is located on the east side of Eastfield Drive, has a curved frontage that is approximately 89-feet in length. The lot has one building pad and topography that slopes down over 200 feet to the rear property line near the bottom of a canyon. The rear property line is approximately 306 feet in length and borders the Lower Willow Springs trail. There is a 30-footwide roadway easement along Eastfield Drive, a 15-foot-wide easement along the side property lines and a 25-foot-wide trail easement along the rear property line. The lot is developed with a single-family residence and attached garage that was originally constructed in 1957. The existing residence is a legal non-conforming structure that encroaches into the front setback.

Section 4. The Planning Commission finds that the project qualifies as a Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project is the construction of an addition to a single-family residence, and is therefore categorically exempt from environmental review under the California Environmental Quality Act.

Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
2 Section 5. Site Plan Review Findings. Site Plan Review is required any new building or structure pursuant to Rolling Hills Municipal Code (RHMC) Section 17.46.020(A). The Project requires a Site Plan Review (SPR) due to the non-exempt grading associated with the proposed additions to the existing residence, associated grading and other improvements. With respect to the Site Plan Review for the development, the City Council hereby makes the following findings:

A. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance.

The Project complies with and is consistent with the General Plan and zoning ordinance with the exception of the requested variances discussed in the Variance section below. The proposed addition is consistent with General Plan policies requiring low profile, low-density residential development with sufficient open space between surrounding structures. The existing residence and garage encroach into the front setback due to the shape and slope of the lot, and are therefore considered legal nonconforming in this regard. The Project otherwise conforms to the residential development standards in the zoning ordinance, including but not limited to height, lot coverage, side and rear setbacks and disturbed area.

B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot.

The Project conforms to the lot coverage requirements of the zoning ordinance. The property’s net lot area is 54,998 square feet (1.26 acres). The structural net lot coverage is proposed at 4,162 square feet or 7.6% (20% max. permitted) excluding exempt structures; and the total lot coverage proposed, including flatwork, will be 7,665 square feet or 13.9% (35% max. permitted). The Project will disturb 23.9% of the area of the lot (40% max permitted).

C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences.

The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The proposed additions to the residence and garage will be consistent with the pattern and style of development on surrounding properties, many of which are also irregularly-shaped, have steep slopes and have nonconforming front setbacks.

D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls).

The topography and the configuration of the lot have been considered in the design of the additions. The Project will be a sufficient distance from nearby residences so views and privacy of surrounding neighbors will not be impacted. The development plan incorporates existing trees and native vegetation that is compatible with and enhances the rural character of

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
3 the community. The proposed additions will be constructed on the existing building pad and be screened and landscaped with trees and shrubs. The additions will meet side and rear setback requirements and are therefore a sufficient distance from nearby residences.

E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area.

The Project substantially preserves the natural contours of the lot by locating the additions in areas that are already disturbed and by balancing all cut and fill of materials onsite. The total proposed grading for the Project is 30 cubic yards (15 CY of cut and 15 CY of fill). Excavated material from the site (cut) will be used for the on-site fill.

F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course.

The minimal grading on site will support new additions located on the existing building pad at the top of a slope and will maintain drainage patterns on site. The proposed drainage plans will be reviewed by the County and the Applicant is required to obtain the necessary geotechnical approvals and permits to construct the project.

G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas.

Surrounding native vegetation and mature trees will not be affected or will be replaced.

New vegetation will be installed in accordance with an approved landscape plan that is required to comply with the City’s Water Efficient Landscape Ordinance.

H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles.

The Project will change the orientation of the garage from the east to the south elevation, but there are otherwise no changes to existing circulation for pedestrians and vehicles.

I. The project conforms to the requirements of the California Environmental Quality Act (CEQA).

The Project is categorically exempt from further environmental review pursuant to State CEQA Guidelines, Section 15303, Class 3 (New Construction or Conversion of Small Structures).

Section 6. Variance Findings. A Variance procedure is provided to grant relief from zoning provisions when, due to special circumstances applicable to a property, including size, shape, topography, location or surroundings, the strict application of the zoning code deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
4 classification. Variances are required for this project due to the following proposed project components:

1. Construction in the Front Yard (RHMC §17.16.110)

2. Stable and Corral Site Required (RHMC §17.16.170).

Given the foregoing, in accordance with RHMC Section 17.38.050, the Planning Commission makes the following findings:

A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone.

This finding can be made because the configuration and topography of the lot are conditions that do not apply generally to other properties in the RA-S-1 zone. The location of the building pad at the uppermost and narrowest portion of the lot, combined with the steep rear slope behind the residence, make the rear of the property unusable for development. Much of the existing building pad and residence is located within the front setback; the existing residence and garage encroach approximately 24 feet into the front setback. The proposed additions to the rear of the residence will be partially located in the front setback where they connect to the existing garage. However, they would not extend the beyond the front façade further into the setback and toward the street.

Locating a stable and corral area on the rear slope would be extremely challenging and require a number of variances due to the size and topography of the lot. By granting this variance, the current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified. The property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral.

This finding can be made because the shape and topography of the lot constrain feasible locations for residential additions outside the front setback and no practical or feasible location for a stable and corral area. Relieving the applicant of the stable and corral set aside requirement will allow them to construct a residential addition, which is a substantial property right enjoyed by others properties in the vicinity and RA-S-1 zone. The Variance is necessary because the existing terrain on the lot creates a difficulty in placing the proposed addition to the residence and attached garage elsewhere on the property.

C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity.

This finding can be made because the Applicant is required to obtain all necessary geotechnical approvals and permits from Los Angeles County and other agencies, as

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
5 applicable, to construct the project. The proposed additions will be constructed on an existing building pad, and will thus not be an additional intrusion to surrounding properties, are of sufficient distance from nearby residences so that they will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.

D. That in granting the variance, the spirit and intent of this title will be observed.

This finding can be made because the requested Variances will allow the property to be improved with residential additions that are harmonious in scale and mass with the site, the natural environment and with adjacent residential development and will not give the property an over-built look. In granting the variance to waive the stable and corral set aside requirement, the current or future property owners are not precluded from applying for approval to construct a stable and corral at a future date if a suitable location or construction plan is later identified.

The property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral in the pursuit of residential improvements to their property.

E. That the variance does not grant special privilege to the applicant.

This finding can be made because the Project design will provide a reasonably sized residence, and will result in a common amenity enjoyed by many other properties throughout the City. Strict application of the zoning code would deny the Applicant the same rights as other nearby homes as the Applicant would have less space to build than the neighboring properties.

The proposed additions are located on the same building pad as the existing residence.

However, due to the configuration and topography of the lot, the existing residence and garage already encroach into the front yard setback. In granting the variance to waive the stable and corral set aside requirement, the property owner is merely relieved from the obligation to identify and set aside an area for a stable and corral in the pursuit of residential improvements to their property.

F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.

G. That the variance request is consistent with the General Plan of the City of Rolling Hills.

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
6 natural environment and accounts for environmental hazards. The Project, together with the Variances, aligns with the goals, objectives and policies specified in the General Plan.

Section 7. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 26-55 subject to the following conditions:

A. The Site Plan and Variance approvals shall expire within two years from the effective date of approval as defined in RHMC Sections 17.46.080 and 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of these sections.

17.58 of the Rolling Hills Municipal Code (RHMC).

C. The applicants shall execute an Affidavit of Acceptance of all conditions of the Site Plan Review and Variance approvals, or the approval shall not be effective.

E. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on July 21, 2026 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan. All conditions of the Site Plan Review and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
7 The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times.

Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required.

F. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission.

G. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance.

Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.

G. The person obtaining a building and/ or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.

H. The total structural coverage on the building pad shall not exceed 4,162 square feet or 7.6%.

I. Total lot coverage of structures and paved areas shall not exceed 7,665 square feet or 13.94%.

J. The disturbance of the lot shall not exceed 13,131 square feet of surface area or

23.9% of the lot area.

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
8 L. Hydrology, soils, geology and other reports, as required by the Building and Public Works Departments, and as may be required by the Building Official, shall be prepared.

M. The Applicant shall submit a detailed drainage plan to the City’s drainage engineer.

N. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping shall be subject to all current and applicable City standards, including the requirements of the City’s Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC). The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A Certificate of Completion shall be submitted by the Project designer or contractor to the City prior to final landscape installation inspection. A final inspection shall not be granted unless the slopes are vegetated.

O. The applicant shall comply with all requirements of the Low Impact Development requirements for storm water management on site (RHMC Chapter 8.32).

S. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements.

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
9 No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA.

T. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities and onsite wastewater treatment system/septic system.

U. The applicant shall pay all of the applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any.

V. Prior to construction, an on-site inspection and site walk-through, including through all existing structures as needed, shall be scheduled with City Staff and the applicant.

AB. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in

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Resolution No. 2026-13
29 Eastfield Drive (Aquino)
10 accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices.

AD. During construction, the property owner and/or his/her contractor/applicant shall be responsible for compliance with the no-smoking provisions in the Municipal Code. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions.

AH. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department.

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City of Rolling Hills ROLLING HILLS, CA 90274
TITLE RADIUS MAP CASE NO. Zoning Case No. 26-55
Site Plan Review & Variances
OWNER Aquino
ADDRESS 29 Eastfield Drive, Rolling Hills 90274 SITE

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Development Table
Zoning Case No. 26-55
29 EASTFIELD DRIVE

EXISTING PROPOSED TOTAL
RA-S-1 Zone Single-family
residence and
attached garage
Single-family residence and
attached garage, with additions
Net Lot Area 54,998 SF 54,998 SF 54,998 SF
Residence 1,899 SF 868 SF 2,767 SF
Garage 433 SF 129 SF 562 SF
Swimming Pools/Spa
Pool Equipment
Guest House
Cabana
Stable
(450 SF Min. set aside)
Corral
(550 SF Min. set aside)
Recreation Court
Attached Covered Porches 490.5 SF 342.3 SF 833 SF
Entryway/Porte Cochere, Breezeways
Detached Trellises
Shed 98 SF 98 SF 98 SF
Service Yard
(Min. 96 SF)
29 SF 67 SF 96 SF
Other
Basement Area
Depth of Basement
Primary Driveway 941 SF 570 SF 1,511 SF
Paved walkways/Patio Areas/Courtyards 1,378 SF 352.2 SF 1,731 SF Pool Decking
Other Paved Driveways, Road Easements,
Parking Pads
679 SF -679 SF 0 SF
Grading
(must be balanced onsite)
15 CY CUT
15 CY FILL
30 CY TOTAL
Structural Lot Coverage
(20% Max)
2,822.5 SF (5.13%) 1,339.3 SF (2.44%) 4,162 SF (7.6%)
Flatwork Lot Coverage
(15% Max)
2,998 SF (5.45%) 243.2 SF (0.44%) 3,241 SF (5.8%)
Total Lot Coverage
Structures + Flatwork (35% Max)
5,936.5 SF (10.79%) 1,728.5 SF (3.14%) 7,665 SF (13.9%) Total Disturbed Area
(40% Max.)
13,131 SF (23.9%) 0 SF 13,131 SF (23.9%)
Building Heights Maximum
(21 FT Max.)

13.25 FT +1.69 FT 14.94 FT

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EXHIBIT A

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Item: 12.A.

Meeting Date: 8/24/2026
To: City Council
From: Samantha Crew, Management Analyst
Thru: Karina Bañales, City Manager
Subject: Consideration and approval of a Professional Services Agreement with Geosyntec Consultants, Inc for municipal stormwater consulting services Background:

Since 2003, Kathleen McGowan has assisted the City with implementation of the Los Angeles Regional Municipal Separate Storm Sewer System (MS4) Permit, Total Maximum Daily Load requirements, the Peninsula Watershed Management Program (WMP), the Coordinated Integrated Monitoring Program (CIMP), and the Safe, Clean Water Program. During that time, the City also worked with Geosyntec during two periods when Ms. McGowan was employed by the firm, providing prior experience and familiarity with the City’s stormwater program. Ms. McGowan has advised the City that she intends to retire from this work, making selection of a successor consultant necessary.

On June 24, 2026, the City issued a Request for Proposals (Attachment A) for municipal stormwater consulting services. The City received proposals from Geosyntec Consultants, Inc. (Geosyntec) (Attachment B), J.L. Hunter & Associates, Inc. (JLHA) (Attachment C), and Willdan Engineering (Willdan) (Attachment D). Staff reviewed each firm’s written proposal, fee schedule, qualifications, proposed personnel, relevant experience, approach to meeting the City’s unique stormwater needs, and ability to provide responsive, long-term support. Staff also consulted with Kathleen McGowan, who reviewed the proposals and provided her professional observations regarding the firms’ qualifications, proposed services, and ability to support continuity of the City’s stormwater program.

Staff interviewed all three firms on August 6, 2026, and conducted follow-up discussions with the highest-ranked candidate based on staff’s evaluation, Geosyntec. During these follow-up discussions, staff emphasized the City Council’s longstanding commitment to fiscal stewardship and the importance of securing high-quality professional services at a cost that represents strong value for the City. In response, staff negotiated with Geosyntec, and the firm submitted a revised fee proposal reducing its proposed base fee from $86,384 to $74,614, a reduction of $11,770, or approximately

13.6%. The revised proposal also includes a 10% contingency of $7,461, resulting in a total not-toexceed amount of $82,075. The contingency would not be automatically expended; it would be available only for additional or unforeseen services authorized by the City Manager.

The proposed agreement would have an initial one-year term for Fiscal Year 2026–27, with two

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optional one-year extensions exercisable at the City’s discretion. Because municipal stormwater programs are subject to changing regulatory requirements and other uncertainties, Geosyntec’s proposed scope allows effort to be reallocated among tasks and staffing levels, provided the identified deliverables are met and the total authorized contract amount is not exceeded.

If the City elects to exercise either optional one-year extension, the anticipated level of effort would remain generally consistent with Fiscal Year 2026–27. Geosyntec’s labor rates would be adjusted based on the applicable annual Consumer Price Index increase, not to exceed 4% per year. The proposed scope and fee are based on the regulatory requirements and anticipated level of effort in effect at the time the proposal was prepared. Any material changes in regulatory requirements or services requested by the City that are outside the approved scope would be addressed separately and may be authorized on an as-needed basis using the agreement’s established rate structure.

Discussion:

Rolling Hills’ stormwater program is unlike a typical municipal MS4 program. The City is entirely residential, has no commercial or industrial land uses, owns very limited drainage infrastructure, and relies substantially on its natural canyon system for stormwater retention. The City’s deemedcompliance position is based on demonstrating retention of runoff from the 85th-percentile, 24-hour storm event through this nature-based system.

For more than a decade, the City’s stormwater consulting services have been led by Kathleen McGowan of McGowan Consulting. As the City’s principal consultant and primary representative before the City Council and regulatory agencies, Kathleen led the work to develop, document, and defend the City’s alternative compliance approach. This work helped the City successfully respond to alleged water-quality violations and associated penalties and obtain recognition of deemed compliance retroactive to the City’s inclusion in the Peninsula WMP.

Although Kathleen has been the consultant most visible to the City Council, Susan Robinson has directly supported the City’s stormwater program since 2015, providing more than 10 years of experience with the City’s program. Susan worked with McGowan Consulting before recently joining Geosyntec and collaborated closely with Kathleen and City staff on annual reporting, Safe, Clean Water planning and reporting, training, public education and outreach, regulatory coordination, and Peninsula WMP and CIMP matters. She also contributed to the work supporting the City’s deemedcompliance position. This experience gives Susan substantial knowledge of the City’s program, reporting history, records, regulatory matters, and unique compliance needs.

The continuity provided by Susan’s proposed role as Geosyntec’s project manager is especially important because the City’s deemed-compliance position is technically complex and may become more difficult to demonstrate during unusually wet years, particularly with the potential for El Niño conditions, when canyon soils may become saturated and monitored flows may increase. Because retaining deemed-compliance status cannot be guaranteed and depends in part on the City’s ability to document and support its compliance position, staff gave particular consideration to each firm’s familiarity with the City’s compliance strategy, technical capabilities, ability to address changing regulatory conditions, and experience working with Los Angeles Regional Water Quality Control Board staff. Geosyntec’s proposal demonstrated relevant experience in each of these areas.

Need for Comprehensive Staff Support
Rolling Hills has only seven employees whose responsibilities extend across all City operations.

Municipal stormwater compliance requires specialized technical and regulatory expertise that is not available within the City’s existing staff. The City therefore needs a consultant that can assume

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responsibility for the complete stormwater program with minimal administrative burden. This includes proactively managing deadlines, preparing regulatory reports and supporting documentation, coordinating regional matters, addressing statewide MS4 cost-reporting requirements, developing training and public education materials, assisting with staff reports, and presenting required decisions to staff clearly and promptly.

Geosyntec’s proposal provided a detailed approach tailored to the City’s limited staffing and need for proactive program management. The proposed approach is designed to preserve staff review time, minimize administrative demands, and proactively manage the City’s obligations.

Evaluation of Geosyntec
Staff’s evaluation also considered its direct experience working with Susan. During her approximately 11 years supporting the City’s program, she has assisted with regulatory reporting, program coordination, public education, Safe, Clean Water requirements, and Peninsula WMP and CIMP matters. This experience would allow Geosyntec to begin providing services with less background review, knowledge transfer, and City oversight than would ordinarily be required when transitioning to a new firm.

Susan’s longstanding working relationship with Kathleen will also support an orderly transfer of files, technical history, pending matters, reporting practices, and regulatory strategy. This will preserve more than a decade of accumulated program knowledge and reduce the risk of omissions, inconsistent reporting, or loss of important historical context during the transition.

Geosyntec also brings extensive Peninsula experience beyond Susan’s work with Rolling Hills. Its proposed team helped develop the Peninsula WMP’s Reasonable Assurance Analysis, developed and updated the Peninsula CIMP, and currently serves as the Peninsula WMG’s CIMP consultant.

The firm understands how Rolling Hills’ individual obligations relate to regional compliance efforts and has established working relationships with Peninsula agencies and Water Board staff. Its existing regional role should reduce duplicative coordination and may allow certain shared efforts to be allocated among participating clients when appropriate.

The firm’s broader team includes specialists in hydrology, modeling, monitoring, TMDL implementation, regulatory strategy, quality assurance, and grant funding. This depth gives the City access to specialized expertise when complex or unexpected issues arise, provides backup staffing during absences or periods of increased workload, and reduces the long-term risk of relying on a single individual.

Geosyntec’s revised base fee of $74,614 is only $14 more than the $74,600 base amount currently authorized under the McGowan Consulting agreement (Attachment E). Including contingency, Geosyntec’s total not-to-exceed amount of $82,075 is $25 less than the City’s current total authorization of $82,100. The City would therefore receive the benefit of Geosyntec’s multidisciplinary resources, organizational depth, and continuity without increasing the City’s currently authorized annual consulting cost. The following table compares the current McGowan agreement with Geosyntec’s proposed agreement, including the treatment of annual cost adjustments:

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*The McGowan agreement states a rounded annual not-to-exceed amount of $82,100, inclusive of contingency.

Both agreements recognize the uncertainty associated with regulatory programs, include contingency funding, and provide for annual labor-rate adjustments. Geosyntec’s optional-year CPI adjustment would be capped at 4%, while the McGowan agreement references the Los Angeles-area CPI without specifying a maximum. Geosyntec’s proposed structure also gives the City discretion to decide whether to exercise each optional one-year extension.

Proposal and Interview Comparison
All three firms met the City’s basic qualifications, although their proposed fees, approaches, relevant experience, staffing structures, and anticipated levels of City staff support varied. Staff's recommendation is based on best value and risk management rather than price alone. The City's deemed-compliance position and lean staffing make direct experience, continuity, accuracy, and long-term technical capacity particularly important.

Contract provision McGowan Consulting Geosyntec
FY 2026–27 base amount $74,600 $74,614
FY 2026–27 contingency $7,500* $7,461
FY 2026–27 not-to-exceed
amount
$82,100 $82,075
Contract structure Three-year term through FY
2027–28
Initial one-year term with two
optional one-year extensions
Annual escalation Future-year amounts increase
from $71,500 in FY 2025–26 to
$74,600 in FY 2026–27 and
$77,500 in FY 2027–28; labor
rates are adjusted annually
based on the Los Angeles-area
CPI
Labor rates for each optional
year would be adjusted based
on the applicable CPI increase,
capped at 4% annually
New MS4 Permit work Existing scope does not include
significant additional effort
resulting from material changes
in regulatory requirements
Existing scope does not include
significant additional effort
resulting from material changes
in regulatory requirements;
additional support may be
authorized as needed

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Note: The amounts shown reflect each firm’s proposed base fee for FY 2026–27. Geosyntec’s revised proposal separately identifies a 10% contingency of $7,461 for additional or unforeseen services authorized by the City Manager, resulting in a total not-to-exceed amount of $82,075. JLHA and Willdan did not include contingencies in their proposed fees.

Although Geosyntec’s proposed base fee is higher than the fees proposed by JLHA and Willdan, staff does not believe the proposals offer an equivalent level of direct City experience, transition readiness, proactive program management, or specialized technical support. The lower proposed fees must therefore be considered together with the additional City staff involvement, knowledge transfer, learning period, and compliance risk associated with transitioning to a firm unfamiliar with Rolling Hills’ program. Given the City’s limited staffing and the technical complexity of its deemed-compliance position, staff believes Geosyntec’s higher proposed fee is justified by the continuity, reduced Firm FY 2026–27
Proposed Base Fee
Principal Strengths Staff Assessment
Geosyntec $74,614 Direct Rolling Hills and
Peninsula experience;
continuity with McGowan;
strong understanding of the
85th-percentile/24-hour
strategy; deep
multidisciplinary bench.

Most tailored proposal
and strongest
combination of
comprehensive staff
support, continuity,
technical expertise,
Peninsula
relationships, quality
assurance, and longterm capacity.

JLHA $49,986 Substantial municipal MS4
experience; long-standing
work for Rancho Palos
Verdes; competitive price.

Qualified firm, but its
proposal and interview
did not demonstrate
the same level of
comprehensive,
proactive support
needed by the City's
limited staff or the
same familiarity with
Rolling Hills' deemedcompliance history.

Willdan $41,934 Lowest proposed cost;
experience supporting small
Los Angeles County cities.

The proposal did not
identify an existing or
prior comparable
municipal stormwater
contract directly
serving a Peninsula
city. Its experience was
less directly aligned
with Rolling Hills'
program, and selection
would require a more
substantial transition
and learning period.

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transition risk, and comprehensive support it provides.

Comparison with JLHA
JLHA demonstrated broad municipal NPDES experience and significant familiarity with regional watershed activities through its long-standing work for Rancho Palos Verdes. Its proposal was competitively priced and included experienced personnel. However, much of the proposal restated the City's requested scope rather than presenting a comparably detailed, City-specific implementation strategy. The proposal also did not clearly provide the same level of support for the new statewide MS4 cost-reporting requirements that Geosyntec expressly included.

Based on the written proposal and interview, staff determined that JLHA’s approach would likely require more information transfer, direction, and ongoing coordination from City staff than Geosyntec’s approach. JLHA also did not demonstrate the same direct experience preparing Rolling Hills’ annual reports, working with City staff, or understanding the history and importance of the City’s 85th-percentile, 24-hour deemed-compliance approach. Although JLHA is qualified, staff determined that JLHA offered less immediate continuity with the City’s reporting history and deemed-compliance approach.

Comparison with Willdan
Willdan submitted the lowest-cost proposal and demonstrated general MS4 knowledge and experience supporting small Los Angeles County cities. However, Willdan did not identify an existing or prior comparable contract directly serving any of the Peninsula cities, and its proposal did not demonstrate direct experience with Rolling Hills' annual reporting history, natural canyon retention system, or deemed-compliance strategy.

Because Willdan would be new to the Peninsula cities and the City's program, staff anticipates a more significant learning curve, greater reliance on City and outgoing-consultant staff for knowledge transfer, and increased risk of losing important historical context. For a routine municipal program, the lower cost could be compelling; for Rolling Hills' highly specialized and potentially precarious compliance position, staff believes the direct experience and continuity offered by Geosyntec provide greater overall value.

Long-Term Capacity and Regional Efficiencies
Geosyntec offers the organizational depth and continuity that were significant factors in staff's evaluation. The firm has more than 2,800 engineers, scientists, and technical support personnel and can draw upon specialists as regulatory, monitoring, hydrologic, or enforcement issues arise. This structure reduces succession risk and provides quality-control resources beyond the project manager.

Geosyntec's separate role as the Peninsula CIMP consultant should also create coordination efficiencies and reduce duplication. Geosyntec’s proposal also states that actual time billed for consulting work performed in common for multiple municipal clients will be allocated proportionately among those clients, as appropriate, allowing the City to share the cost of applicable regional efforts.

Conclusion
After reviewing the proposals and interviewing all three firms, staff finds that Geosyntec offers the strongest combination of relevant experience, continuity, technical expertise, and organizational capacity. Susan Robinson’s longstanding work with the City would further reduce transition time and preserve important program knowledge.

Although Geosyntec did not submit the lowest-cost proposal, staff finds that its revised fee represents the best overall value when professional competence, scope of support, staff resources, transition

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requirements, and compliance risk are considered together. Geosyntec’s total not-to-exceed amount of $82,075 is slightly less than the City’s current total authorization for McGowan Consulting. Staff therefore recommends selecting Geosyntec for FY 2026–27.

Fiscal Impact:

Geosyntec’s revised fee proposal is $74,614 for Fiscal Year 2026–27, representing a reduction of $11,770 from its original proposal of $86,384. The proposal also includes a 10% contingency of $7,461, resulting in a total not-to-exceed amount of $82,075. The contingency would be available only for additional or unforeseen services authorized by the City Manager and would not be automatically expended. Approximately 30% of the contract’s not-to-exceed amount is anticipated to be eligible for funding through the City’s Measure W allocation.The revised amount is generally consistent with the amount currently authorized for McGowan Consulting, and sufficient funding is available in the adopted Fiscal Year 2026–27 budget. Services will be invoiced based on work actually performed, up to the authorized not-to-exceed amount; accordingly, the City will not be charged for budgeted hours that are not used.

If the City exercises either one-year extension, the anticipated level of effort would remain consistent with Fiscal Year 2026–27, with annual rate increases limited to 4%. Any work outside the existing scope would require separate City authorization. The City would pay only for work satisfactorily performed and retains the right to terminate the agreement without cause upon seven days’ written notice.

Recommendation:

Staff recommends that the City Council:

Select Geosyntec Consultants, Inc. to provide municipal stormwater regulatory compliance and program implementation services for Fiscal Year 2026-27; Authorize the City Manager to execute the attached professional services agreement with Geosyntec Consultants, Inc. for an initial one-year term covering Fiscal Year 2026–27 in an amount not to exceed $82,075, consisting of a base amount of $74,614 and a 10% contingency of $7,461 for additional or unforeseen services authorized by the City Manager, and to exercise two optional oneyear extensions, with annual CPI adjustments not to exceed 4%, as provided in the agreement.

Attachments:

1. Attachment A - PW_STP_260624_RFP_StormwaterConsulting_RFP_F

2. Attachment B - CL_BID_260812_Geosyntec_Proposal&Fee_Revised(V3)

3. Attachment C - CL_BID_260721_JLHA_Proposal&Fees

4. Attachment D - CL_BID_260721_Willdan_Proposal&Fees

5. Attachment E - CA_AGR_250609_McGowan_Amend08_F_E

6. Attachment F - CA_AGR_260824_Geosyntec_F

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City of Rolling Hills INCORPORATED JANUARY 24, 1957
2 PORTUGUESE BEND ROAD
ROLLING HILLS, CA 90274
(310) 377-1521
FAX (310) 377-7288

REQUEST FOR PROPOSALS

MUNICIPAL STORMWATER CONSULTING SERVICES

FOR THE CITY OF ROLLING HILLS

REGULATORY COMPLIANCE AND PROGRAM IMPLEMENTATION
PROPOSALS DUE 4:00 PM, JULY 21, 2026
SECTION 1 - BACKGROUND
The City of Rolling Hills is requesting proposals from professional consulting firms to assist the City with implementation of stormwater programs required by the Regional Municipal NPDES Permit – Order No. R4-2021- 0105 – NPDES Permit No. CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties (Regional MS4 Permit). The City’s Stormwater Management and Pollution Control Ordinance, Chapter 8.32 of Title 8 of the City of Rolling Hills Municipal Code is the principal City ordinance addressing the control of urban runoff. The City is participating in the Palos Verdes Peninsula Watershed Management Group (Peninsula WMG) and this scope of services also includes supporting the City in implementing its responsibilities under the Palos Verdes Peninsula Watershed Management Program (WMP) and the Coordinated Integrated Monitoring Program (CIMP) as required by the Regional MS4 Permit.

City of Rolling Hills
The City of Rolling Hills (Rolling Hills) is a small, entirely residential semi-rural community of single-family homes with fewer than 2,000 residents in three square miles. By design, it is a model of low-impact development utilizing nature-based solutions for management of stormwater. Its zoning code includes strict standards for development ratios on each property and limits disturbed area during development. A substantial area of land in Rolling Hills is constrained from development due to steep hillsides and canyons; the use of these areas as wildlife habitat and for native vegetation is emphasized. Rolling Hills’ zoning code further promotes the preservation and appreciation of open space by requiring easements for equestrian/hiking trails on all lots. There are approximately 30 miles of unpaved equestrian/hiking trails throughout the city. Under Rolling Hills General Plan Land Use Element only 40% of the net area of a residential lot may be disturbed during construction and the remaining area of the lot must remain in its natural, pre-development state. Only 35% of the net lot area may be developed with impervious surfaces, including structures, patios, and other paved areas. Given that the minimum lot size in Rolling Hills is 1 acre, with many substantially larger lots, the limitation on lot coverage preserves significant permeable area throughout the city. Additionally, driveways may not cover more than 20% of the area of the yard in which they are located, and uncovered motor courts/parking pads may not cover more than 10% of the yard in which they are located.

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Roads within the City are privately owned by the homeowners association and are designed as narrow, two-lane undivided winding roads 20 to 25 feet wide with rolling to steep grades lined with significant naturalized landscaping. There are no sidewalks or curb-and-gutter systems, and roads are not designed to be stormwater conveyance systems. Stormwater run-off that is not contained on properties is conveyed through Rolling Hills via natural, soft bottom, vegetated drainage courses/canyons providing disconnection of impervious developed areas and ample opportunity for natural bioretention and infiltration There is limited public infrastructure and limited city-owned or maintained storm drains, roads, sidewalks, or curb-and-gutter, with some limited, discontinuous drainage improvements owned/operated by the Los Angeles County Flood Control District (LACFCD). The net effect of Rolling Hills’ planning and land development standards along with its extensive network of natural canyon drainage systems is to promote retention and infiltration, creating a system of naturebased solutions for stormwater management.

Regional MS4 Permit
The Regional MS4 Permit requires the City to submit an Individual Annual Report to the Los Angeles Regional Water Quality Control Board (LA Water Board) by December 15 each year covering activities implemented during the preceding fiscal year (July 1-June 30). Implementation of State Water Resources Control Board Resolution No. 2025-0005 Water Quality Control Policy to Standardize Cost Reporting in Municipal Stormwater Permits will require tracking of stormwater permit implementation costs beginning with costs incurred during fiscal year 2026-2027.

The City is required to implement a Public Information and Participation Program (PIPP) to meet specific Regional MS4 Permit Part VIII.D and Peninsula WMP requirements. The Peninsula WMG has previously developed outreach pieces to meet some of the outreach requirements including, but not limited to: South Bay Homeowners Guide to Rainwater Harvesting; Rainwater Harvesting Media Kit; Environmentally Friendly Landscaping, Gardening and Pest Control webpage content previously hosted on SBCCOG website through 6/30/2026; Manage Your Flow on the Go tip card for mobile businesses; and Keep It Onsite! BMPs for Construction Sites brochure in English and Spanish. The City’s solid waste franchisee disseminates information to residents and businesses on proper handling and disposition of wastes such as: vehicle waste fluids, household waste materials, construction waste materials, organic waste and animal waste. City staff also disseminate opportunities for participation in pollution prevention activities and events to residents via the City's Blue Newsletter and Environmental Programs website.

As there are currently no industrial or commercial facilities subject to the City’s jurisdiction, the Industrial and Commercial Facilities Program of the Regional MS4 Permit (Part VIII.E.) is not currently applicable to the City of Rolling Hills.

The Planning and Land Development provisions of the Regional MS4 Permit (Part VIII.F) require the City to ensure that Priority Development Projects provide for permanent measures to reduce storm water pollutant loads from the developed site by conditioning approval of these projects with Low Impact Development (LID) requirements consistent with the Regional MS4 Permit requirements and its municipal code Chapter 8.32. The City is also responsible for requiring that its qualifying capital improvement projects incorporate LID requirements.

The City is required to implement a construction program in compliance with the Regional MS4 Permit (Part VIII.G.) to verify appropriate Best Management Practices (BMPs) are being implemented on construction projects/activities of any size within its jurisdiction. The City must also verify that construction projects disturbing one acre or more obtain coverage under the Statewide Construction General Permit (CGP) and that they submit and receive approval of the Priority Development Project LID Plans from Building & Safety Plan Check prior to

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being issued a grading permit. The City must also inspect construction sites in accordance with required frequencies to verify that effective construction BMPs are being implemented by the construction contractor.

The Public Agency Activities program of the Regional MS4 Permit Part VIII.H focuses on public works maintenance, operations and capital improvement activities. It requires implementation of BMPs to minimize water quality impacts from the operation and maintenance of public facilities, including parks, streets, storm drain infrastructure, recreational and other municipally owned or operated facilities. The Regional MS4 Permit requires the City to maintain an electronic inventory of public facilities and activities that are potential sources of pollutants and the BMPs being implemented to reduce pollutants in stormwater discharges from these facilities.

The City’s facility inventory was last comprehensively revised and verified in FY2022-23, as such, it will not need to be reverified during the current Regional MS4 Permit term. The City must annually train all employees in targeted positions whose interactions, jobs, and activities affect stormwater quality; contractors performing privatized/contracted municipal services such as catch basin cleaning, landscape maintenance, street sweeping and trash collection must also be trained. The Regional MS4 Permit also requires that contractors retained by the City to conduct construction, operation and maintenance activities must be contractually required to implement and maintain BMPs to control the discharge of pollutants to the MS4 to the maximum extent practicable when conducting such work.

The City complies with the final effluent limits in the Machado Lake Trash TMDL and the Santa Monica Bay Debris TMDL through institutional controls and a modified MFAC program as described in its approved Trash Monitoring and Reporting Plan (TMRP). The Santa Monica Bay Debris TMDL and the Machado Lake Trash TMDL were reconsidered by the Regional Board on March 14, 2019 and the Regional Board staff report for those TMDL reconsiderations accurately stated that the City had met the 100% reduction of trash from baseline waste load allocations. The City submitted a revised TMRP for Machado Lake Trash and Santa Monica Bay Debris TMDLs on June 17, 2019, which proposed a reduction in monitoring frequency. On June 3, 2021, the City received a letter from the Regional Board Executive Officer approving the revised TMRP and granting a reduction in monitoring frequency from twice per year to once per year following the first major storm of the year. The City is exempt from the requirements of the Statewide Trash Provisions for the LA Harbor Watershed area of the City because there are no priority land use areas within the City as documented by the City’s letter with evidentiary attachments sent to the Los Angeles Regional Water Quality Control Board Executive Officer on October 17, 2017.

As provided in the Regional MS4 Permit Part IX.A.4.k., Watershed Management Programs may demonstrate that strategies, control measures, and BMPs cumulatively retain the runoff volume from the 85th percentile, 24-hour storm event for the drainage area tributary to the applicable receiving water and for such areas an RAA is not required. Furthermore, as provided in Order R4-2021-0105 Part X.B.2.b.iii., a Permittee is deemed in compliance with final WQBELs and receiving water limitations if it has retained all conditionally exempt, non-essential nonstormwater and all stormwater runoff up to and including the volume equivalent to the 85th percentile, 24-hour event for the drainage area tributary to the applicable receiving water provided the Permittee is implementing all actions and schedules in an approved Watershed Management Program. As discussed in the WMP Section 3.5.2, the net effect of Rolling Hills’ planning and land development standards along with its extensive network of natural canyon drainage systems is to promote retention and infiltration, creating a system of nature-based solutions for stormwater management which effectively retains runoff from the 85%, 24-hr rain event within Rolling Hills. Continuous flow monitoring is being conducted in a representative canyon drainage system within Rolling Hills, in Sepulveda Canyon, to document this retention. Rolling Hills is contracting separately for this continuous flow monitoring in Sepulveda Canyon, i.e., Sepulveda Canyon monitoring is not currently part of the Peninsula CIMP monitoring program, and as such the City reports on the results as part of its Individual Annual Report.

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The Regional MS4 Permit Part VIII.I requires the City to implement an Illicit Discharge Detection and Elimination (IDDE) program and annually train staff to implement procedures for detecting, identifying and eliminating confirmed illicit discharges. An update of the City’s IDDE procedures manual was prepared in reporting year 2023-2024 to align with the requirements of the 2021 Regional MS4 Permit. The City does not implement a Sewer System Management Plan because the City does not currently own/operate more than one mile of sanitary sewers as most properties in the City are served by onsite wastewater treatment systems that are regulated by Los Angeles County Department of Public Health through the Los Angeles County Local Area Management Program.

The Peninsula CIMP and WMP are being implemented cooperatively by the Peninsula WMG1in accordance with the requirements of the Regional MS4 Permit. The Peninsula WMG meets every other month and additionally asneeded to plan and coordinate Peninsula CIMP and WMP implementation activities. The Peninsula CIMP is being implemented by the CIMP Consultant through a separate contracting mechanism under an MOU administered by the City of Rancho Palos Verdes with oversight and input from the Peninsula WMG member agencies. The City is also participating in the Harbor Regional Monitoring Coalition MOU to meet its monitoring obligations under the Greater Los Angeles and Long Beach Harbors Toxics TMDL; the Harbor RMC meets quarterly. The Regional MS4 Permit requires the submittal of semi-annual Watershed Progress Reports to the LA Water Board which are due on December 15 and June 15 and prepared by a consultant under contract with the City of Rancho Palos Verdes, the lead agency.

Safe, Clean Water Program
The Safe, Clean Water (SCW) Program, also known as Measure W, provides dedicated funding for stormwater activities that improve water quality and assist permittees in compliance with the Regional MS4 Permit while also delivering other co-benefits to Los Angeles County communities. The City receives approximately $100,000 annually in Municipal Program Funds and accordingly has annual planning and public reporting responsibilities for the expenditure of these funds as outlined in the City’s Municipal Transfer Agreement with Los Angeles County Flood Control District (LACFCD).

SECTION 2 - SCOPE OF SERVICES
Services are anticipated to commence July 1, 2026 and continue through June 30, 2027 with an option of two additional one-year terms. The Regional Permit will expire on September 11, 2026; however, the California Code of Regulations specifies that the terms and conditions of an expired permit are automatically continued pending the issuance of a new permit. As such, the level of effort included in this scope of services assumes a continuation of current Regional Permit programs and projects.

This scope of services is organized into eight (8) tasks:

Task 1 - Program Planning, Regulatory Support and Coordination Task 2 - Annual Report Preparation
Task 3 - Safe Clean Water (Measure W) Municipal Program Assistance Task 4 - Public Information and Participation Program Assistance Task 5 - Planning & Land Development and Construction Programs Support Task 6 - Public Agency Activities Program Support
Task 7 - Illicit Discharge Detection and Elimination Program Support Task 8 – Watershed Management Program Adaptive Management & Progress Reporting 1 Cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills Estates, Rolling Hills and County of Los Angeles and the Los Angeles County Flood Control District. The City of Rancho Palos Verdes serves as the lead agency.

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Task 1 – Program Planning, Regulatory Support and Coordination:

Consultant shall perform project management and program coordination activities necessary to deliver the scope of services in a timely and cost-efficient manner. These activities may include coordination and planning, meetings and regular communication with City staff on action items and pending decisions needed, assistance in drafting staff reports on items of importance to the City’s stormwater program, as well as overall project and budget management.

Consultant shall track and review regulatory actions affecting the City’s stormwater program such as new or revisions to statewide policies, permit issuance or revision activity, Water Board actions impacting Regional MS4 Permit implementation, and reconsiderations or issuance of new TMDLs. This task may also include attendance and participation in online meetings with other Regional MS4 Permittee representatives and stakeholders to share information, resources and address challenges cooperatively; examples of such meetings include Los Angeles Permit Group meetings and as-needed LA Water Board workshops or meetings. To the extent the Consultant performs these activities for multiple clients, the Consultant’s time for these activities shall be distributed proportionately among those clients. For example, if Consultant attends a meeting on behalf of two clients, the City should only be invoiced for half of that time.

Task 2 – Annual Report Preparation:

Consultant shall prepare the City’s Individual Annual Report following the required format and content in the Regional MS4 Permit Attachments E, H and I and any supplemental guidance memoranda distributed by LA Water Board staff. Consultant shall provide City staff a detailed list of information needed to complete the Individual Annual Report by September 1, 2026. Consultant shall prepare a draft Individual Annual Report for City staff review by November 2, 2026. Consultant shall discuss the results of the Sepulveda Canyon continuous flow monitoring in the City’s Individual Annual Report and include a summary attachment to be provided by the monitoring consultant. Consultant shall incorporate City staff comments and prepare a final version of the Individual annual report for the City staff’s approval and City Manager’s certification no later than December 7, 2026. Consultant shall submit the final assembled report with City Manager’s certification to the LA Water Board in accordance with LA Water Board staff guidance by the December 15, 2026 Regional MS4 Permit deadline.

Following submittal of the Individual Annual Report to the LA Water Board, Consultant shall provide City staff an electronic copy of the submitted Individual Annual Report including all attachments, along with a link to a digital folder containing supporting files for City staff to download and file for its records.

To support the 2025-2026 individual annual report preparation, City staff will provide Consultant with the trash monitoring Excel files prepared by its trash monitoring consultant for the reporting year to include with the Individual Annual Report and a copy of the 2024-2025 Individual Annual Report for reference.

Task 2 Deliverables:
• List of information needed to complete the 2025-2026 Individual Annual Report • Draft Individual Annual Report by November 2, 2026 for City staff comment • Final Individual Annual Report for City staff approval by December 7, 2026 • Digital copy of submitted Regional MS4 Permit and supporting files Task 3 – Safe Clean Water (Measure W) Municipal Program Assistance Consultant shall assist City staff by preparing the required Municipal SCW Annual Plan and Annual Expenditure Report which are due on April 1, 2027 and December 31, 2026, respectively, and must be prepared and submitted via the SCW online reporting tool in accordance with the structure and content required by LACFCD.

This may also include as-needed support to City staff in assembling requested information for the independent

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audit of Municipal SCW funds due in March 2027 for the preceding three fiscal years (FY2023-24, FY2024-25, and FY2025-26). Additionally, since Tasks 3, 4 and Task 8 in this Scope of Services have been included in the City’s SCW Annual Plan for FY2026-27 as eligible costs to be covered by the City’s Municipal SCW funds, Consultant shall annotate its monthly invoices to the City to indicate which costs by task are to be charged against the City’s Municipal SCW funds. Consultant shall also maintain an Excel file tracking its cumulative Municipal SCW-eligible activities throughout the fiscal year.

Task 3 Annual Deliverables:
• Draft and Final Municipal SCW Annual Plan
• Draft and Final Municipal SCW Annual Expenditure Report • Annotation of Consultant’s monthly invoices for cost recovery via the Municipal SCW fund account • Excel file tracking Consultant’s cumulative Municipal SCW activity costs by fiscal year and task Task 4 – Public Information and Participation Program Assistance Consultant shall assist City staff in documentation and tracking of required metrics on the City’s Public Information and Participation Program (PIPP) activities to meet specific Regional MS4 Permit Part VIII.D and Peninsula WMP requirements activities. Required metrics include the (1) date of activity; (2) method of dissemination, (3) targeted behavior; (4) targeted pollutant; (5) targeted audience; (6) culturally effective methods; (7) metric(s) for measuring effectiveness of activity and related information as appropriate for measuring effectiveness of the outreach. Consultant will work with City staff to track and compile the necessary metrics for incorporation into the City's Individual Annual Report. Consultant shall also advise and assist the City as needed in its efforts to disseminate public outreach materials and encourage community engagement on stormwater related programs including review and recommendations for changes/additions to content on the City’s website, and recommendations for information to be disseminated to the public via the City’s Bluenewsletter. Consultant may assume that City staff will be responsible for making the recommended updates to its website content and disseminating the information via its e-newsletter.

Task 4 Deliverables:
• Annual compilation of City’s PIPP activity metrics in a spreadsheet database • Recommendations for revisions to website content an information for Blue-newsletter Task 5 – Planning & Land Development and Construction Programs Support Consultant shall prepare and deliver annual training for Planning, Building & Safety Plan Check, and Public Works staff on the Planning & Land Development Program requirements of the Regional MS4 Permit part VIII.F. The method of delivery of the training may be in the form of a virtually accessible recorded presentation with short online assessment and/or a an online live training session, depending on City staff’s preference. Consultant shall provide a method for documentation of municipal employee and contracted staff training for City’s records.

Consultant shall submit project information collected on planned or completed Priority Development Projects from the 2025-2026 reporting year into the WRAMPS2 online database by November 2nd for annual reporting purposes; Consultant may assume no more than a few such projects per reporting year typically occur in the City.

Consultant shall prepare and deliver training for Planning, Building & Safety, and Public Works staff on the Construction Program requirements of the Regional MS4 Permit Part VIII.G. The method of delivery of the training may be in the form of a virtually accessible recorded presentation with a short online assessment to document completed training and/or an online live training session, depending on City staff’s preference. The training content provided by Consultant shall be intended to ensure that all municipal staff whose primary duties

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are related to implementing the construction stormwater program in Part VIII.G of this Order receive appropriate training. Consultant shall provide a method for documentation of municipal employee and contracted staff training for City’s records. An allocation of time shall also be included in this task for Consultant to track construction sites located within the City that are enrolled in the Statewide Construction General Permit through the State Water Board’s online SMARTS system and to advise City staff of potential new sites and/or issues of concern related to such sites based on online review of SMARTS documentation.

Subtask 5 Annual Deliverables
• Training on the Planning & Land Development requirements of the Regional MS4 Permit and the City’s municipal code Chapter 8.32 with documentation of attendance • Training on the Construction Program requirements of the Regional MS4 Permit with documentation of attendance
• Submittal of planned or completed Priority Development Projects into WRAMPS2 online database by November 2
Task 6 – Public Agency Activities Program Support
Consultant shall prepare and deliver training for targeted City management staff consistent with Regional MS4 Permit VIII.A.3. The method of delivery of the training may either be in the form of a virtually accessible recorded presentation with a short online assessment, an online live training session or an in-person training session, depending on City staff’s preference. Consultant shall provide a method for documentation of municipal employee and contracted staff training for City’s records. Upon request, Consultant will also provide review of new or renewing municipal contracts to make contract-specific recommendations on the appropriate incorporation of Regional MS4 Permit requirements and the training self-certification provision of the Regional MS4 Permit (VIII.A.3.c.).

Subtask 6 Annual Deliverables:
• Training for targeted public works staff on the Public Agency Activities Program requirements of the Regional MS4 Permit with documentation of attendance Task 7 – Illicit Discharge Detection and Elimination Program Support Consultant shall prepare and deliver in-person or virtually accessible annual training for City staff on the identification, investigation and reporting of illicit discharges to the MS4. As specified in the Regional MS4 Permit Part VIII.A.3.e, IDDE training should address, at a minimum, the following:
• Illicit connection and discharge identification, including definitions and examples, • Investigation,
• Elimination,
• cleanup,
• reporting, and
• documentation.

The method of delivery of the training may be in the form of a virtually accessible recorded presentations with a short online assessment and/or an online live training session or an in-person training session, depending on City staff’s preference. Consultant shall also provide as-needed regulatory advice to City staff in addressing occasional reports of or responses to illicit discharges received by the City.

Task 7 Annual Deliverable:
• Training for City staff on the IDDE program requirements of the Regional MS4 Permit with documentation of attendance

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Task 8 – Watershed Management Program Adaptive Management & Progress Reporting This subtask shall provide for Consultant to attend and represent City’s interests at six (6) Peninsula WMG meetings per year and any additional as needed coordination meetings among the Peninsula WMG. Additionally, this subtask shall provide for Consultant to attend six (6) coordination calls with the CIMP consulting team to support implementation and adaptive management decisions on the City’s behalf. Time for participation in quarterly Harbor Regional Monitoring Coalition meetings and review and comment on the draft Harbor Toxics TMDL Annual Monitoring Report shall also be included in this task. All such meetings are held online.

Consultant shall provide technical/regulatory review and comment on the draft annual CIMP monitoring reports to be prepared by the CIMP Consultant. Consultant shall provide technical/regulatory review and comment on the City’s behalf on the draft semi-annual progress reports prior to finalization and submittal to the LA Water Board; although the consultant for the City of Rancho Palos Verdes will lead the semi-annual progress report preparation, it is necessarily a cooperative effort and therefore Consultant will also assist in providing as-needed narrative sections for progress reports covering activities implemented by the City. Consultant shall also update the City’s watershed control measure information semi-annually in WRAMPS2 for submittal to the watershed lead.

To the extent the Consultant performs any of the foregoing activities for multiple clients, the Consultant’s time for these activities shall be distributed proportionately among those municipal clients.

As part of this task, Consultant shall also provide technical/regulatory review and comment on the City’s Sepulveda canyon annual continuous flow monitoring data deliverables that are key to maintaining the City’s deemed compliance status with TMDLs.

SECTION 3 - PROPOSAL REQUIREMENTS
Understanding of the Scope of Work: Consultant shall provide a narrative to the approach to complete the Scope of Work efficiently and economically.

Organization, Credentials and Experience: Provide a summary of the Consultant’s qualifications, credentials, and related past experience. Describe the consulting firm, including the personnel who will be assigned to the contract.

Provide a list of three of the Consultant’s projects within the last five years of similar scope and content.

Fees: Under separate cover, provide a rate proposal for the scope of work. The cost proposal shall be identified for each task. The proposed cost budget shall present the labor rates and proposed labor hours of proposed staff for each work task described in the consultant’s proposal, as well as other direct costs.

Additional Information: Consultants are to review the sample Professional Services Agreement and provide comments and or questions as a part of the Consultant’s proposal. See Section 6 of this RFP.

SECTION 4 –PROPOSAL PROCEDURE
All proposals are due no later than 4:00 pm on July 21, 2026. The City reserves the right to extend the deadline.

The City will respond to request for clarification in written RFP addendum(s) as needed. All inquiries shall be directed to the Assistant to the City Manager / City Clerk, Christian Horvath at [email protected] by 4:00 pm on July 13, 2026. The City will provide written responses to inquiries, if necessary, no later than July 16, 2026.

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Please submit the proposal via email to:

Christian Horvath
Assistant to the City Manager / City Clerk
[email protected]
Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposal unless clearly and specifically noted in the proposal submitted and confirmed in the agreement between the City of Rolling Hills and the firm selected. The City of Rolling Hills reserves the right without prejudice to reject any or all proposals. No reimbursement will be made by the City for costs incurred in the preparation of the response to this Request for Proposal. Submitted materials will not be returned and become the property of the City of Rolling Hills.

SECTION 5 - SELECTION CRITERIA
Proposals will be selected based on the ability to meet the scope of work, the ability to demonstrate efficiency use of resources, the relevant experience of proposed personnel, and dedication of personnel to complete the project deliverables in a timely manner. Proposer may be asked to participate in an interview with the City. If necessary, interviews are tentatively scheduled for the week of July 27, 2026.

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Prepared by: Prepared for:

PROPOSAL
For Municipal Stormwater Consulting Services
For the City of Rolling Hills Regulatory Compliance & Program Implementation August 12, 2026

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Cover Letter
2 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Christian Horvath
Assistant to the City Manager / City Clerk
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
[email protected]
Subject: Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance and Program Implementation
Dear Mr. Horvath,
Geosyntec Consultants, Inc. (Geosyntec) is pleased to submit this proposal to the City of Rolling Hills (City) in response to the Request for Proposals (RFP) for “Municipal Stormwater Consulting Services” for the 2026-27 fiscal year. We are committed to working collaboratively with the City to develop, implement, and enhance strategies to support the City’s overall stormwater program. Geosyntec is uniquely positioned to support Rolling Hills given our team’s direct experience advising the City on the Regional Phase I MS4 NPDES Permit (Regional MS4 Permit)1 implementation, our familiarity with the Palos Verdes Peninsula watersheds, our trusted relationships established with City staff, the Peninsula Watershed Management Group (WMG), and Los Angeles Regional Water Quality Control Board (LA Water Board) staff, and our comprehensive Regional MS4 Permit technical capability tailored to Rolling Hills’ unique stormwater and regulatory setting.

Why Geosyntec – Unique Qualifications, Experience, and Benefits • Direct Rolling Hills Experience - The core Geosyntec team, including Susan Robinson, Avery Blackwell, and Chris Wessel, has over a decade of experience supporting the City’s Regional MS4 Permit implementation. This work has included assisting the City in implementing its individual requirements under the Regional MS4 Permit and supporting the City in the cooperative implementation of the Peninsula WMP and CIMP. Team member Susan Robinson played a key role in assisting the City with developing its novel alternative compliance strategy for obtaining deemed compliance with water quality limits via its nature-based solutions for stormwater management. Our team understands the distinct nature of Rolling Hills’ stormwater program, shaped by the City’s entirely private, low-density residential land use; strict development standards; limited public stormwater infrastructure, including the absence of City-owned storm drains; and an extensive natural canyon drainage system. This in-depth understanding of the City’s unique character will inform our work, helping us navigate the challenges and opportunities specific to the Rolling Hills community effectively. The Geosyntec team’s decade of experience supporting the City’s Regional MS4 Permit implementation and Safe, Clean Water planning and reporting allows us to provide seamless continuity without costly transition or ramp-up time. • Established Relationships - Our team has developed trusted working relationships with City staff through continuous support of the City’s Regional MS4 Permit implementation. Susan Robinson has 1 Order No. R4-2021-0105 – NPDES Permit No. CAS004004 Waste Discharge Requirements and National Pollutant Discharge Elimination System (NPDES) Permit for Municipal Separate Storm Sewer System (MS4) Discharges within the Coastal Watersheds of Los Angeles and Ventura Counties.

July 21, 2026

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Cover Letter
3 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
supported the City’s individual stormwater program since 2015, working closely with City staff to prepare and submit Individual Annual Reports, deliver staff training, plan and report Safe, Clean Water Municipal Program expenditures, and develop stormwater-related outreach for the Rolling Hills community. This history affords our team a unique understanding of the City’s preferred communication style, decision-making processes, and need for responsive, cost-effective support to supplement lean City staffing. In addition to our direct City relationships, Geosyntec maintains established working relationships with Peninsula WMG partners, LA Water Board staff, and other regional stakeholders.

These relationships allow Geosyntec to coordinate efficiently, anticipate and respond to regulatory questions, represent City priorities in regional discussions, and clearly communicate Rolling Hills’ unique stormwater management approach to regulators and stakeholders. • Comprehensive Regional MS4 Permit Expertise – Geosyntec is recognized as a leader in watershed planning, water quality monitoring, hydrologic modeling, stormwater compliance, and project planning in response to the Regional MS4 Permit. We currently support a handful of cities across Los Angeles and California with innovative MS4 permit support, including alternative TMDL compliance approaches, BMP effectiveness monitoring, stormwater program cost reporting, illicit discharge detection and elimination, and public outreach and education. Our team performed the modeling and technical analysis for the approved Peninsula WMP’s Reasonable Assurance Analysis (RAA) along with a handful of other WMGs.

This work, combined with Geosyntec’s drafting of the Peninsula Coordinated Integrated Monitoring Program (CIMP) and many other CIMPs, along with five successful years of Peninsula CIMP implementation and reporting, provides us with an unparalleled understanding of the regulatory environment for the City and insight into cutting-edge compliance-focused solutions that matter most to the City while avoiding unnecessary effort.

Many of us at Geosyntec are not only long-term consultants to the City, but also neighbors and stakeholders.

We have spent time hiking the Peninsula’s pristine trails, traversing its coastline, and playing in its parks and have a vested interest in the success of the City’s stormwater program. Our team’s direct experience supporting Rolling Hills’ Regional MS4 Permit implementation will provide continuity for the City’s stormwater program by preserving institutional knowledge, maintaining established workflows, and allowing our team to move seamlessly into the next phase of support. If you have any questions regarding our proposal, please do not hesitate to reach out to Susan Robinson, your project manager, and main point of contact for this project.

Sincerely,
Susan Robinson, MESM, ENV SP
310.872.4302
[email protected]
Avery Blackwell. PE
805.979.9125
[email protected]

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Section 1: Understanding the Scope of Work
4 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Section 1: Understanding the Scope of Work ............................................................................................................5 Section 2: Organization, Credentials and Experience ............................................................................................. 15 Section 3: Fees......................................................................................................................................................... 21 Section 4: Additional Information ........................................................................................................................... 22 Appendix A: Resumes
Table of
Contents

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Section 1: Understanding the Scope of Work
5 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Section 1: Understanding the Scope of Work
Due to its limited size and City staff, the City requires assistance implementing the stormwater programs required by the Regional MS4 Permit and the planning and reporting of the City’s Safe, Clean Water Municipal Program expenditures for the 2026-27 fiscal year (July 1, 2026, through June 30, 2027). The City has an essential need for a consultant that understands its unique stormwater program, how Regional MS4 Permit requirements apply to its circumstances, and the regulatory basis for its alternative compliance status. Geosyntec is uniquely positioned to support Rolling Hills through our staff’s direct role in developing and securing Regional Board approval of the City’s 85th percentile stormwater retention based alternative compliance pathway, giving us direct technical command of the regulatory basis for the City’s deemed compliance status. This institutional knowledge will help maintain continuity in the narratives surrounding the City’s stormwater programs and compliance status, supporting clear, consistent communication in ongoing reports and regulatory discussions.

The Regional MS4 Permit issued by the LA Water Board will expire on September 11, 2026 and the Geosyntec team is actively tracking LA Water Board MS4 Permit developments. In the meantime, the California Code of Regulations specifies that the terms and conditions of an expired permit are automatically continued pending the issuance of a new permit. Consequently, Permittees must continue to implement the requirements of the Regional MS4 Permit until a new one is adopted. While the process of negotiating new permit terms may begin during FY2026-27, it is unlikely that a new Regional MS4 Permit will become effective within the term of this scope of services. As such, the level of effort herein assumes a continuation of current Regional MS4 Permit programs and projects and no significant new effort to implement new permit provisions.

The task descriptions that follow reflect this tailored approach. Where Regional MS4 Permit obligations have already been fulfilled by the City and do not need to be revisited during the current permit term, we have noted that assumption. Similarly, Regional MS4 Permit requirements that are not applicable to the City have been intentionally omitted from the scope, including implementation of a commercial/industrial facilities control program because Rolling Hills has no commercial or industrial land use. Proposed schedules are built to keep deliverables on track, preserve City staff review time, and minimize administrative burden.

Value-Added Service: The City will further benefit from similar work performed for other municipal clients, as actual time billed for consulting effort performed in common for multiple clients will be distributed proportionately among those clients, as appropriate.

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Section 1: Understanding the Scope of Work
6 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Task 1 – Program Planning, Regulatory Support and Coordination Successful implementation of Regional MS4 Permit requirements depends on coordination across a wide range of municipal activities, as well as ongoing communication among co-permittees and other stakeholders. Task 1 focuses on program management activities such as stormwater program planning, coordination, and regulatory support necessary to deliver the scope of services in a timely and cost-effective manner. Activities performed under this task include regular communication with City staff on action items and pending decisions needed, assistance drafting staff reports on matters of importance to the City’s stormwater program, as well as overall project and budget management.

This task provides for Geosyntec to track and review regulatory developments that could affect the City’s stormwater program, including, but not limited to new or revised statewide policies, Water Board activities and actions affecting implementation of the Regional MS4 Permit, and Total Maximum Daily Load (TMDL) issuance and reconsideration. This task also includes time for attending and participating in virtual meetings with other municipal permittees and stakeholders, such as LA Permit Group meetings, California Stormwater Quality Association (CASQA) meetings, and periodic LA Water Board meetings to collaboratively work through challenges and share resources.

Task 2 – Annual Report Preparation
The City is required to submit an Individual Annual Report to the LA Water Board each December 15, covering stormwater program activities implemented during the preceding fiscal year (July 1-June 30) to meet Regional MS4 Permit requirements. This report must include, but is not limited to, detailed reporting of Regional Permit implementation costs, implementation of Regional MS4 Permit Minimum Control Measure Programs, nonstormwater prohibition effectiveness, and TMDL implementation and compliance. Additionally, in January 2025 the State Water Resources Control Board adopted a Statewide Water Quality Control Policy for Standardized Cost Reporting in Municipal Stormwater Permits, requiring tracking and submittal of the City’s fiscal year costs for implementing the Regional MS4 Permit via a newly developed statewide MS4 Cost Data Portal. It is anticipated that the State Water Board will issue a Water Code Section 13383 Order requiring the City to begin tracking costs consistent with the new statewide policy in FY2026-27.

Geosyntec will prepare the City’s FY2025-26 Individual Annual Report following the format and content prescribed in Regional MS4 Permit Attachments E, H and I, including required Trash TMDL Reporting Forms for the Santa Monica Bay Debris and Machado Lake Trash TMDLs as provided by the City’s trash monitoring consultant. It is understood that the City is exempt from the Statewide Trash Provision requirements for its LA Harbor watershed area and thus is not required to submit a Trash Discharge Reporting form attachment for this area. In addition, the Individual Annual Report will discuss the results of the 2025-26 Sepulveda Canyon continuous flow monitoring and include a data summary table attachment to be provided by the City’s monitoring consultant. Note, the cost for review of Sepulveda Canyon flow monitoring data submittals from the City’s monitoring consultant is included under Task 8 below.

The following schedule allows sufficient time for Geosyntec to prepare the draft report and attachments, for City staff to review and comment, and for final report preparation and submittal by regulatory deadlines. By September 1, 2026, Geosyntec will provide City staff a detailed list of information needed to complete the Individual Annual Report. Given receipt of the requested information in electronic format from City staff by September 30, 2026, a draft Individual Annual Report will be prepared and provided for City staff review by

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Section 1: Understanding the Scope of Work
7 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
November 2, 2026. Following receipt of comments from City staff, Geosyntec will revise and finalize the Individual Annual Report for City staff approval and City Manager certification no later than December 7.

Geosyntec will then submit the final, compiled Individual Annual Report, including all attachments and City Manager certification by the December 15, 2026, Regional MS4 Permit submittal deadline. The Individual Annual Report will be submitted in PDF format via an electronic method in accordance with Regional MS4 Permit Attachment E and will follow any additional LA Water Board staff guidance provided. A two-week turnaround for consolidated City staff comments on the draft report and a single revision of the annual report are assumed in this schedule. Following submittal of the Individual Annual Report to the LA Water Board, Geosyntec will provide City staff a PDF copy of the final Individual Annual Report, including all attachments, along with a link to a digital folder containing supporting files for City staff to download and file internally.

Because the City receives “deemed compliance” with final water quality-based effluent limitations and receiving water limitations for its City-wide system of nature-based solutions that effectively retain all conditionally exempt, non-essential non-stormwater and all stormwater runoff up to and including the 85th percentile, 24- hour stormwater runoff volume, it is assumed that a Receiving Water Limitations Compliance Report will not be necessary.

This task also includes assistance to the City in tracking its Regional MS4 Permit implementation costs in accordance with the new statewide cost reporting policy, however it is anticipated that the reporting of these costs via the State Water Board’s new MS4 Cost Data Portal will not be required until FY2027-28.

Task 2 Deliverables:
• List of information needed to complete the City’s 2025-26 Individual Annual Report • Draft (by November 2, 2026) and Final (by December 7, 2026) Individual Annual Report • Digital copy of submitted Individual Annual Report and supporting files for City's records.

Task 3 – Safe Clean Water (Measure W) Municipal Program Assistance The Safe Clean Water (SCW) Program, also known as Measure W, provides dedicated funding for stormwater activities that improve water quality and assist permittees in compliance with the Regional MS4 Permit while also delivering other co-benefits to Los Angeles County communities. The City receives approximately $100,000 annually in Municipal SCW Program funds to use on local projects and programs that achieve SCW Program goals. The City has annual planning and reporting responsibilities for the expenditure of these funds which are outlined in its Transfer Agreement with the Los Angeles County Flood Control District (District). Key team member, Susan Robinson, has assisted the City with Safe, Clean Water (SCW) planning and reporting since the SCW Program’s inception in 2018 and is intimately familiar with the City’s approach to utilizing and tracking these funds.

This subtask provides for Geosyntec to prepare drafts of the required Municipal SCW Annual Plan for fiscal year 2027-28 Plan and the Annual Expenditure Report for fiscal year 2025-26, which are due on April 1, 2027, and December 31, 2026, respectively. These submittals must be prepared using and submitted to the District using the District’s online SCW reporting module. They are also posted on the SCW Program website (SafeCleanWaterLA.org) for public transparency and accountability. The Annual Plan must describe the projects, programs, and other activities the City intends to fund with Municipal SCW Program funds in the upcoming fiscal year. The Annual Expenditure Report must describe how the City expended its Municipal SCW funds during the preceding year and whether these expenditures aligned with the Annual Plan prepared for that year. If actual expenditures deviated from planned expenditures during the preceding fiscal year, the City must submit a

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Section 1: Understanding the Scope of Work
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Deviation Notification Form to the District using the online reporting module. Authorized City staff must approve and submit the final deliverables to the District through the SCW online reporting module.

To allow time to prepare and submit the appropriate deliverables on time, the following schedule is proposed:
• Municipal SCW Annual Report: Geosyntec will work with City staff to obtain the information necessary to complete the Annual Expenditure Report for fiscal year 2025-26. Assuming Geosyntec is in receipt of all needed information by October 15, a draft Annual Expenditure Report will be prepared for City staff review by November 1.
• Municipal SCW Annual Plan: Geosyntec will meet with City staff in January 2027 to consult on anticipated Municipal SCW Program expenditures for the upcoming (2027-28) fiscal year. A draft Municipal SCW Annual Plan will then be prepared for City staff review by March 1, 2027. • Comment/Review: A two-week turnaround for consolidated City staff comments and a single revision of the Annual Plan and Annual Expenditure Report are assumed.

Geosyntec will annotate its monthly invoices to indicate to City staff which costs should be charged against the SCW Municipal fund account and will maintain an Excel file tracking the cumulative costs of Tasks 3, 4, and 8 of this Scope of Services to support the recovery of these costs from the City’s SCW Municipal fund.

An additional allocation of time is included in this task to provide as-needed support to City staff in assembling requested information for the 3-year independent audit of Municipal SCW funds for the preceding three fiscal years (FY2023-24, FY2024-25, and FY2025-26), due in March 2027. It is assumed that the City will be responsible for procuring and directing the independent 3-year financial audit of its SCW program payments as required by the SCW Transfer Agreement and that Geosyntec's role will be limited to supporting the compilation of appropriate documentation, communication with District SCW Municipal Program team members, and assistance using the online SCW Reporting tool to upload documentation and complete forms as necessary. It is understood that City staff will be responsible for adherence to the SCW Program financial documentation and audit requirements, compliance with its revenue transfer agreement requirements, operation in accordance with best practices and strict accountability for funds, receipts and disbursements as delineated in the SCW Municipal Program Transfer Agreement.

Task 3 Deliverables:
• Draft and Final Municipal SCW Annual Expenditure Report for FY2025-26 • Draft and Final Municipal SCW Annual Plan for FY2027-28 • Annotation of monthly Geosyntec invoices to support cost recovery via the SCW Municipal fund account • Excel file tracking Geosyntec’s cumulative Municipal SCW-eligible costs by task Task 4 – Public Information and Participation Program Assistance The Regional MS4 Permit requires the implementation of a Public Information and Participation Program (PIPP) that addresses specific Regional MS4 Permit and Peninsula WMP outreach and engagement requirements, including the tracking and reporting of metrics on the effectiveness of PIPP activities. The Regional MS4 Permit allows for each of the required PIPP elements to be met through a combination of individual and collaborative efforts, including through partnerships with State or National stormwater member agencies and the leveraging of regional or County-wide outreach efforts.

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This scope assumes the City will continue to meet PIPP requirements through a combination of individual outreach methods, including its Blue Newsletter and Environmental Program webpages; collaboration with the Peninsula WMG agencies on joint outreach efforts; promotion of local events and workshops; and participation in County-wide outreach and engagement efforts. It is further assumed that the City’s solid waste franchise contract will continue to include the distribution of information to residents on proper management and disposal of vehicle wastes, household hazardous and other wastes, construction wastes, green and organic waste, and animal waste.

Geosyntec will work with City staff to document and track metrics on applicable stormwater-related outreach activities in an Excel spreadsheet database. PIPP information and metrics to be tracked in accordance with Regional MS4 Permit requirements include: (1) date of activity, (2) method of dissemination, (3) targeted behavior, (4) targeted pollutant, (5) targeted audience, (6) culturally effective methods, (7) metric(s) for measuring effectiveness of activity. These metrics will then be incorporated into the appropriate sections of the City’s Individual Annual Report prepared under Task 2.

This task also provides for Geosyntec to support the City as-needed in the dissemination of stormwater-related public outreach materials, which may include but is not limited to: reviewing and recommending additions or changes to City Environmental Programs website material, coordination with City staff to disseminate information via the City’s Blue Newsletter, tracking regional and statewide stormwater education and engagement efforts and materials, and assistance customizing available public outreach material prepared by other groups such as LA County, CASQA, and the Peninsula WMG. If printing or mailing of public outreach materials is needed, it is assumed that service will be performed by City staff in-house, through direct purchase orders with outside vendors.

Task 4 Deliverables:
• Compilation of City’s PIPP activity metrics in a spreadsheet database • Recommendations for revisions to Environmental Programs website content and/or stormwater-related outreach and engagement material to incorporate into the City’s Blue Newsletter Task 5 – Planning & Land Development and Construction Programs Support The Planning & Land Development and Construction Programs are both applicable to public and private development projects and there are separate and cross-cutting requirements in these programs.

The Planning and Land Development provisions of the Regional MS4 Permit require the City to ensure that both private development and public capital improvement projects meeting certain criteria for Priority Development Projects are designed and constructed with permanent measures to reduce stormwater pollutant loads via Low Impact Development (LID) requirements.

The City is also required to implement a Construction Program to track and ensure effective BMPs are being implemented on construction projects/activities involving land disturbance, including construction, demolition, clearing, grading, grubbing, soil compaction, excavation, paving, or repaving. The City must also verify that construction sites disturbing one or more acres obtain coverage under the Statewide Construction General Stormwater NPDES Permit (CGP) and have received approval of any required LID Plan prior to issuing the project a grading or building permit. The City must also inspect these sites at frequencies consistent with the Regional MS4 Permit requirements to ensure effective stormwater BMPs are in place and well-maintained.

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10 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Staff in targeted positions whose activities may affect stormwater quality must be trained annually to promote a clear understanding of the potential for their activities to contribute to stormwater pollution and to identify opportunities to ensure appropriate control measures to prevent stormwater pollution are implemented in the City. In addition, staff whose primary duties are related to implementing the Construction Program must be annually trained on appropriate Regional MS4 Permit requirements, and newly hired staff must be trained within 180 days of starting work. The City must also ensure that contractors performing plan check, engineering, and Building and Safety services for the City are appropriately trained.

This task provides for Geosyntec to prepare and deliver training for City Planning Department staff on the Planning & Land Development and Construction Program requirements of Regional MS4 Permit Parts VIII.F and VIII.G, respectively, and applicable sections of the City’s municipal code Chapter 8.32. The method for delivery of the training may be in the form of virtually accessible recorded presentation videos with short online assessments or synchronous virtual training sessions, depending on City staff’s needs. The City’s Contract Building and Safety services staff may be invited to review materials or participate in training activities as appropriate or may self-certify that its targeted staff have been effectively trained. An appropriate method for documenting City staff and contractor training will be provided for City staff’s records.

In addition, this task provides for Geosyntec to update the Priority Development Project information in the WRAMPS online database by November 2, 2026 for tracking and annual reporting purposes. It is assumed that the City’s contract Building and Safety staff will provide all necessary information on planned and completed Priority Development Projects in the WRAMPS bulk upload spreadsheet with sufficient detail to allow Geosyntec to populate the required information for each project in WRAMPS2. If it becomes necessary for Geosyntec to review Priority Development project plans to obtain the necessary LID information, with approval by City staff this effort would be drawn from the annual contingency.

The training provided by Geosyntec is primarily focused on the Regional MS4 Permit Construction Program requirements and is not equivalent to the three- or two-day training required for practitioners of the CGP; therefore it is assumed that the City will utilize contracted or in-house practitioners that are trained and knowledgeable in CGP requirements for construction of municipal capital improvement projects disturbing one acre or more consistent with the State Qualified QSD/QSP Practitioner program. If desired, Geosyntec can provide these services on an as-needed basis, with associated fees negotiated upon request of services.

A small allocation of time is also included in this task for Geosyntec to track construction sites enrolled in the CGP through the State Board’s online SMARTS system on a quarterly basis to identify new sites in the system, track the status of sites, and advise City staff of issues of concern identified by this online review.

Task 5 Deliverables
• Training on Planning and Land Development Program requirements and documentation of participation • Training on Construction Program requirements and documentation of participation • Update of planned or completed Priority Development Project information in the online WRAMPS2 database by November 2
Task 6 – Public Agency Activities Program Support
The Public Agency Activities program of the Regional MS4 Permit requires the implementation of BMPs to minimize water quality impacts from the maintenance of public facilities, including parks, streets, recreational

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facilities and other municipally owned or operated facilities. The City is required to maintain an electronic inventory of public facilities and activities that are potential sources of pollutants and the BMPs being implemented to reduce pollutants in stormwater discharges from these facilities. The accuracy of the inventory is required to be verified once during the Permit term.

The City is also required to annually train targeted employees whose interactions, jobs, and activities affect stormwater quality. Contractors performing privatized/contracted municipal services such as catch basin cleaning, landscape maintenance, street sweeping and trash collection must also be trained and contractually obligated to implement and maintain BMPs to control the discharge of pollutants to the MS4 to the maximum extent practicable when conducting their work. This training must address the overarching requirements of the Regional MS4 Permit and cover specific requirements applicable to various City staff and contractors in their day-to-day work. Private contractors are allowed to self-certify that their staff are appropriately trained so long as documentation is provided.

This task provides for Geosyntec to prepare and deliver training for targeted City staff on the overall requirements of the Regional MS4 Permit to promote a clear understanding of the potential for municipal activities to contribute to stormwater pollution and to identify opportunities to implement BMPs to mitigate these impacts. The method for delivery of the training will depend on City staff’s needs and may include a virtually accessible recorded presentation with a short online assessment, or a synchronous virtual training session along with documentation of City staff participation in training. Contracted service providers may be invited to review materials or participate in training activities as appropriate or may self-certify that their targeted staff have been effectively trained. This task also provides for Geosyntec to support City staff as needed to ensure private contractors are contractually obligated and trained to implement appropriate BMPs, which could include review of new or renewing municipal contracts to make recommendations on the appropriate incorporation of Regional MS4 Permit requirements and/or coordination with City staff to obtain contractor selfcertification of annual training on Regional MS4 Permit requirements.

Task 6 Deliverable:
• Training for targeted staff and contractors on the Public Agency Activities Program requirements of the Regional MS4 Permit with documentation of participation Task 7 – Illicit Discharge Detection and Elimination Program Support The Regional Permit requires the City to continue to implement an Illicit Discharge Detection and Elimination (IDDE) Program and to ensure that City staff and contracted service providers who may encounter or otherwise observe an illicit discharge are trained annually on the IDDE Program requirements.

Value-Added Service: The City’s facility inventory in spreadsheet format was last comprehensively revised and verified by Geosyntec staff in FY2022-23 and thus does not need to be reverified under this scope of services, however a small allocation of time is provided for Geosyntec to update the spreadsheet-based municipal facility inventory as directed by City staff if/when public facilities are redeveloped or newly constructed.

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Section 1: Understanding the Scope of Work
12 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
The City’s IDDE program includes procedures for detecting and identifying the source of suspected illicit discharges and for eliminating confirmed illicit discharges. It is understood that the City currently owns less than one mile of sanitary sewer that is operated and maintained by the Los Angeles County Consolidated Sewer Maintenance District (CSMD), and that most properties in the City are served by onsite wastewater treatment systems regulated by the Los Angeles County Department of Public Health through the Los Angeles County Local Area Management Program (LAMP). Thus, the City does not implement a Sanitary Sewer Management Plan. The Regional MS4 Permit requires the City to maintain a written description of its IDDE Program that addresses required program elements as specified in the Regional MS4 Permit Part VIII.I and to review and update this document once during the Permit term. The City’s IDDE Program, including spill response and processes for preventing sanitary sewer and septic system overflow into City drainage canyons is documented in its IDDE Program Manual.

This task provides for the preparation and delivery of training for targeted City staff and contracted service providers on the detection, identification, reporting, documentation, and elimination of illicit discharges. The method for delivery of the training will be dependent on City staff needs and may include a virtually accessible recorded presentation video with a short online assessment or a synchronous virtual training session with appropriate documentation of staff and contractor participation. Private contractors may also self-certify that their staff is appropriately trained so long as documentation is provided.

This task also provides for Geosyntec to assist City staff as-needed to respond to occasional reports of suspected illicit discharges received by the City.

Task 7 Deliverable:
• Training for targeted City staff on the IDDE Program requirements with documentation of participation Value-Added Service: An update of the City’s IDDE procedures manual was prepared by Geosyntec staff in reporting year 2023-2024 to align with the requirements of the 2021 Regional MS4 Permit, and it is thus assumed that no updates will be performed within this Scope of Work.

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Section 1: Understanding the Scope of Work
13 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Task 8 – Watershed Management Program Adaptive Management & Progress Reporting The Peninsula CIMP and WMP are being implemented cooperatively by the Peninsula WMG in accordance with the requirements of the Regional MS4 Permit. The Peninsula WMG meets every other month and additionally as needed to plan and coordinate Peninsula CIMP and WMP implementation. As discussed in Section 3.5.2 of the approved Peninsula WMP, Rolling Hills’ unique planning and land development standards along with its extensive network of natural drainage canyons and additional stormwater control measures results in a naturebased system of stormwater management that effectively retains runoff from the 85th percentile, 24-hour rain event. As such, the City is deemed in compliance with final TMDLs so long as it is implementing all actions and schedules in an approved WMP, including continuous flow monitoring in the City’s Sepulveda Canyon to demonstrate retention of the 85th percentile, 24-hour storm event.

This task allows time for meeting preparation and attendance at six (6) annual Peninsula WMG meetings and additional coordination meetings among the Peninsula WMG and/or consulting team members, as needed. The City also participates in the Harbor Regional Monitoring Coalition MOU to meet its monitoring obligations under the Greater Los Angeles and Long Beach Harbors Toxics TMDL. This task also includes time for virtual participation in quarterly Harbor Regional Monitoring Coalition meetings to represent the City’s interest. Time is also included for review of the draft and final Harbor Toxics TMDL Annual Monitoring Report covering the 2025- 26 monitoring year.

The Regional MS4 Permit requires the Peninsula WMG to submit semi-annual Watershed Progress Reports to the LA Water Board on June 15 and December 15 each year, detailing Peninsula WMP implementation activities performed during the preceding six-month period (July-December and January-June, respectively). While these reports are prepared and submitted by the consultant for the City of Rancho Palos Verdes, input on the City’s WMP implementation activities is necessary to complete the reports. This task includes time for Geosyntec to perform technical and regulatory review of the two draft semi-annual Watershed Progress Reports prepared by the consultant for the City of Rancho Palos Verdes prior to finalization and submittal of these reports to the LA Water Board. On the City’s behalf, Geosyntec will review these deliverables and provide narrative sections and comments as needed to ensure the City’s interests are well represented in the reports. In addition, Geosyntec will update the City’s watershed control measures information semi-annually in WRAMPS and submit to the Peninsula WMG’s watershed lead to support preparation of the Watershed Progress Reports.

This task also includes time for technical and regulatory review and comment on the Sepulveda Canyon continuous flow monitoring deliverable that supports the City’s deemed compliance status.

Value-Added Service: Geosyntec is the CIMP Consultant for the Peninsula WMG and is implementing the Peninsula CIMP through a separate CIMP MOU administered by the City of Rancho Palos Verdes. As such, only a small allocation of time for City-specific review of the draft CIMP Monitoring data submittals and reports has been included in this Scope of Work. Geosyntec’s time for participation in CIMP implementation and adaptive management coordination calls amongst the consulting team is assumed to be covered under the separate CIMP MOU.

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14 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Additional Tasks
The following optional tasks are being proposed by Geosyntec for City staff’s consideration based on our understanding of the City’s potential needs in the upcoming fiscal year. The costs for the optional tasks have not been included in Geosyntec’s cost proposal; however, they can be discussed further should City staff wish to initiate these tasks.

Optional Task 9 – Review of Revised Peninsula Watershed Management Program Geosyntec understands that an Adaptive Management Report summarizing the results of the Peninsula WMP’s adaptive management process was submitted to the LA Water Board in March 2026. This report evaluated planned and completed control measures, progress toward achieving improved water quality, and recommended WMP adaptive management modifications to be made to improve the effectiveness of the Peninsula WMP. This report is currently under review by the LA Water Board, and the Peninsula WMG anticipates comments during FY2026-27. Following this review, the Peninsula WMP will need to be updated to respond to LA Water Board comments and incorporate WMP modifications approved by the LA Water Board.

This optional task allows for Geosyntec to conduct technical and regulatory review and provide comments on modifications to the Peninsula WMP in response to LA Water Board comments and/or approval of the Adaptive Management Report’s proposed WMP modifications.

Optional Task 10 - Review of Peninsula WMP MOU
Geosyntec understands that a WMP MOU may be developed by the consultant for the City of Rancho Palos Verdes, separate from the CIMP MOU, to cost-share for joint WMP implementation tasks amongst the Peninsula WMG. This task provides for Geosyntec to conduct review and provide comments on the WMP MOU on the City’s behalf.

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Section 2: Organization, Credentials and Experience
15 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Section 2: Organization, Credentials and Experience
Geosyntec Consultants, Inc. – Firm Background
Founded in 1983, Geosyntec Consultants, Inc. (Geosyntec) is a consulting and engineering firm that works with private and public sector clients to address new ventures and complex problems involving the environment, natural resources, water and civil infrastructure. With a combined staff exceeding 2,800 engineers, scientists, and related technical and project support personnel, Geosyntec serves its clients from more than 100 offices in the United States (US), Canada, the United Kingdom, Ireland, Saudi Arabia, Sweden, Spain, the United Arab Emirates (UAE), and Australia.

Geosyntec is known for its innovative work in stormwater and surface water quality management, including TMDL studies and Implementation Planning; watershed and stormwater quality modeling; BMP design and assessment; water quality monitoring planning, implementation, and reporting; and development of construction, industrial, and municipal National Pollutant Discharge Elimination System (NPDES) compliance programs. Within the California stormwater practice, Geosyntec frequently leads state-of-the-practice workshops on stormwater management, NPDES requirements, and bacteria compliance strategies, studies, and modeling.

We bring more than 30 years of experience helping MS4 permittees and stormwater programs meet their permit obligations across California — Phase I and Phase II, north and south. From statewide and countywide programs to individual cities, we deliver compliance strategies, watershed planning, green stormwater infrastructure, and the technical analyses that turn regulatory requirements into implementable, multi-benefit projects.

Geosyntec has maintained a strong presence in the South Bay and Palos Verdes Peninsula for stormwater services for over 30 years, with over 50 staff residing in or within 40 miles of the City.

Representative Services:
• MS4 Permit support & negotiation
• Trash Amendment Compliance
• WQMP & development plan check
• TMDL implementation Planning
• Watershed planning & RAAs
• Green stormwater infrastructure design
• BMP performance monitoring
• Stormwater capture project planning
• Annual reporting and data tools
• Grant funding

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Section 2: Organization, Credentials and Experience
16 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Key Project Personnel
SUSAN ROBINSON, MESM, ENV SP| PROJECT MANAGER
Susan is a senior water resource scientist whose project experience is grounded in helping municipal stormwater clients interpret stormwater (MS4) Permit and TMDL requirements.

Susan is skilled in developing practical and effective stormwater programs to meet MS4 Permit compliance obligations. Her work involves synthesizing her knowledge of municipal processes with her deep understanding of the regulations governing municipal stormwater discharges to develop strategies that work within the unique constraints and challenges municipalities face. She also brings significant experience supporting the implementation of municipal stormwater program activities. This work involves tracking and documenting municipal implementation efforts and preparing compliant reporting deliverables that showcase clients’ good-faith efforts to satisfy regulatory requirements and make meaningful progress toward water quality goals. Susan has supported the City of Rolling Hills with municipal stormwater consulting services since 2015.

AVERY BLACKWELL, PE | PROJECT DIRECTOR
Avery is a principal water resources engineer and project manager with pioneering experience in stormwater management. For the past five years, he has successfully overseen the implementation of the Palos Verdes Peninsula Watershed Management Group CIMP as the project manager. While across the State, he has provided MS4 permit, TMDL, and Safe Clean Water support for dozens of agencies developing and conducting cutting-edge water quality investigation and monitoring programs, leading advanced watershed and BMP implementation modeling projects (such as RAAs), drafting compliance reports (such as Annual Reports), developing innovative BMP recommendations to address flooding, water quality, and trash compliance, and identifying and securing critical project funding approaches (such as offsite credit programs and grant funding). In all his projects, Mr. Blackwell strives to create innovative and comprehensive approaches that simply address his clients’ complex water problems and anticipate their future needs.

CHRIS WESSEL, PE | SENIOR TECHNICAL ADVISOR
Chris is a Senior Principal Engineer and Qualified SWPPP Developer and Practitioner. He has over 17 years’ experience in hydraulics, hydrology, computer modeling, and stormwater monitoring and management. In his fourteen-plus years at Geosyntec, his project experience has included topics such as stormwater planning and BMP design; hydraulic and hydrologic modeling, with an emphasis on BMP design and evaluation; environmental planning for MS4 Permit compliance; and dry and wet weather monitoring.

He has been serving the Peninsula Cities for over 13 years, including directing the Peninsula WMP RAA and developing the 2015 and 2023 Peninsula CIMP. 18 YEARS

EXPERIENCE
16 YEARS

EXPERIENCE
17 YEARS

EXPERIENCE

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Section 2: Organization, Credentials and Experience
17 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Project Highlight
City of El Segundo MS4 Permit Support
Client: City of El Segundo
Location: El Segundo, California
Scope of Work: MS4 Permit Consulting Support,
TMDLs, Annual Reports, Staff Training, Regional
Permit Group Support
Dates of Contract: 07/01/2016 – Current
Project Description
The City of El Segundo (City) is a permittee subject to the Regional MS4 Permit. Geosyntec was retained by the
City in 2013 to provide ongoing assistance with the implementation of the requirements of the MS4 Permit as well as technical and regulatory support in developing and implementing compliance strategies for various TMDLs.

Scope of Work
Specific assistance has included: revisions of the City’s municipal code to reflect requirements of the Regional MS4 Permit; regional BMP effectiveness analysis; training presentations to City staff on the various requirements set forth in the Permit; implementation planning; commercial and industrial facility inspections; and illicit connection and illicit discharge program planning.

Regarding the commercial and industrial facility inspection program, Geosyntec assisted the City in initiating their own self-sustaining program to comply with the Regional MS4 Permit, which requires two rounds of facility inspections during the 5-year Permit term. In addition to helping create inspection forms for appropriate tracking and reporting, Geosyntec attended multiple facility inspections to provide field training for City staff.

Geosyntec also supported the City’s compliance with California Senate Bill 205 (SB 205), which mandates industrial facilities operating within the City to demonstrate coverage under the NPDES Industrial General Permit (IGP) program prior to being issued a new or renewed business license by the City.

The City is also subject to Trash Provisions Water Code Section 13383 Order (“Order 13383”). Geosyntec authored the City’s Statewide Trash Provisions Implementation Plan to identify the City’s Trash Provisions compliance method and present jurisdictional maps and implementation schedules required by Order 13383.

Notable Accomplishments
Geosyntec has supported the City with implementation of both of its WMPs across two watersheds (Santa Monica Bay J2/3 and Dominguez Channel); has authored the City’s implementation plan for the Statewide Trash Provisions; has created materials in compliance with SB205; has analyzed numerous sites for stormwater capture, thereby reducing the City’s WMP compliance volume; has provided annual stormwater training for City staff; and has supported the City with investigation of dry weather discharges and siting of possible LFDs.

El Segundo Drywell Feasibility Analysis

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Section 2: Organization, Credentials and Experience
18 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Palos Verdes Peninsula RAA and CIMP
Client: John L. Hunter and Associates, City of Rancho Palos Verdes Location: Palos Verdes Peninsula, California
Scope of Work: Surface Water Control Modeling
and Analysis, Wet Weather and Dry Weather Compliance
Monitoring, Data Assessment and Reporting, Non-stormwater Discharge Tracking and Reporting, Identification and
Development of Conceptual Stormwater Projects
Dates of Contract: 2013 – Current
Project Description
The 2012 Los Angeles MS4 Permit allows phased compliance with receiving water limitations (RWLs) and water quality‑based effluent limits (WQBELs), enabling the development of Enhanced Watershed Management Programs (EWMPs). The Palos Verdes Peninsula Watershed Management Group (Peninsula WMG)—comprised of the County of Los Angeles, Los Angeles County Flood Control District, and the Cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates—developed an EWMP and a Coordinated Integrated Monitoring Program (CIMP) to document stormwater controls, fulfill MS4 monitoring requirements, and demonstrate compliance with applicable water quality standards.

Scope of Work
To support MS4 monitoring and reporting, Geosyntec developed and has implemented the Peninsula CIMP since 2021, providing nearshore receiving water, stormwater and non‑stormwater outfall monitoring; coordination of field logistics and screening; data management; compliance analysis and reporting; and adaptive management strategies. The CIMP integrates TMDL and non‑TMDL requirements into a single, efficient monitoring framework and serves as a durable tool for ongoing and future compliance demonstrations. Geosyntec also developed a practical, fundable pathway to permit compliance through the Peninsula EWMP, including preparation of the Reasonable Assurance Analysis using monitoring data, program inventories, and numerical modeling with the permit‑approved SBPAT tool. The EWMP prioritizes water‑quality drivers, translates complex regulatory requirements into implementable strategies, and provides a roadmap of structural and non‑structural BMPs that deliver measurable water‑quality improvements while advancing co‑benefits such as flood risk reduction, water supply opportunities, recreation, and habitat enhancement. Following the 2020 Regional MS4 Permit reissuance, Geosyntec updated the Peninsula CIMP to reflect new monitoring requirements, revised locations and parameters, and current TMDL and Clean Water Act listings, ensuring the program continues to generate decision‑grade data. Both the EWMP and CIMP were approved by the Los Angeles Regional Water Quality Control Board, enabling streamlined monitoring requirements and defensible compliance demonstrations for the Peninsula WMG.

Notable Accomplishments
Upon completion, both the EWMP and CIMP were submitted to and approved by the Los Angeles Regional Water Quality Control Board. Geosyntec’s expertise in CIMP and EWMP planning and implementation allowed for the careful curation of an efficient and effective compliance pathway for the Peninsula WMG. The revised Peninsula CIMP was approved by the Los Angeles Regional Water Quality Control Board, thereby allowing streamlined monitoring requirements through effective compliance demonstrations and reasonable assurance analyses.

Santa Monica Bay near Compliance Participation
Monitoring Location SMB-7-1

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Section 2: Organization, Credentials and Experience
19 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
City of Manhattan Beach MS4 Permit Support
Client: City of Manhattan Beach
Location: Manhattan Beach, CA
Scope of Work: MS4 Permit Consulting Support, TMDL
Implementation Support, Staff Training, and Capital
Improvement Project Funding
Dates of Contract: 09/01/2015-Current
Project Description
Since 2007, key Geosyntec team member, Susan Robinson, has provided environmental consulting services to the City of Manhattan Beach, supporting the City’s compliance with the Regional MS4 Permit and associated TMDL requirements. Services span individual annual stormwater reporting, Safe, Clean Water (Measure W) program planning and reporting, staff training, commercial facility inspections and program coordination, strategic support for the City’s trash TMDL and Statewide Trash Provision compliance approaches. This support also includes capital improvement funding support, which has secured over $5.7M for stormwater infrastructure projects.

Scope of Work
Assistance developing and implementing stormwater programs to meet MS4 Permit requirements, inspection of critical source commercial facilities for MS4 Permit compliance and Clean Bay Restaurant certification, review and comment on regulatory actions impacting the City’s stormwater program, assistance updating the City’s stormwater program to meet the requirements of the 2021 Regional MS4 Permit, preparation of annual stormwater reports in accordance with Regional MS4 Permit requirements, planning and reporting for expenditure of Safe, Clean Water (Measure W) funding, analysis and strategy development for an alternative compliance approach to the Santa Monica Bay Trash TMDL and implementation strategy for the Statewide Trash Provisions, development and delivery of annual staff training on Regional MS4 Permit requirements and Minimum Control Measure Program implementation, including the onboarding of new Public Works staff on the Regional MS4 Permit and TMDL compliance, development and tracking of metrics on the effectiveness of the City’s stormwater outreach efforts, and preparation of successful grant applications for stormwater capital improvement project funding.

Notable Accomplishments
Accomplishments include: secured $4.9M in Prop 68 Urban Flood Protection funding for the 28th Street Storm Drain Infiltration Project, secured $830,000 in IRWM Prop 1 funding for the Manhattan Beach Trash TMDL (aka Coastal Restoration and Resiliency) Project, obtained LA Water Board approval for alternative Santa Monica Bay Trash TMDL interim milestones and revised TMDL implementation approach leveraging planned capital improvement projects.

Manhattan Beach Public Works staff inspecting a
stormwater sump.

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Section 2: Organization, Credentials and Experience
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City of Torrance MS4 Permit Support
Client: City of Torrance
Location: Torrance, CA
Scope of Work: MS4 Permit consulting support,
Annual Reporting, Watershed Reporting
Dates of Contract: 07/01/2024 – 06/30/2026
Project Description
Key Geosyntec team member, Susan Robinson, has assisted the City of Torrance in meeting key requirements of the Regional MS4 Permit and associated TMDLs. Services have included assistance in the preparation of the City’s semi-annual Machado Lake Watershed Management Program Progress Reports,
Individual Annual Stormwater Reports, and Machado Lake
Watershed Management Program Adaptive Management
Report, as well as the preparation of a Report of Waste Discharge.

Scope of Work
Prepared the City’s Individual Annual Stormwater Reports for the 2023-24 and 2024-25 reporting years using Regional MS4 Permit Attachment H, including associated trash reporting forms for its three sub-watersheds, prepared semi-annual Machado Lake Watershed Management Program Progress Reports using the Regional MS4 Permit Attachment H for the 2023-24 and 2024-25 reporting years, reviewed Machado Lake Watershed annual monitoring reports prepared by the City’s monitoring consultant to support preparation of Watershed Progress Report supporting waterbody-pollutant combination compliance table (Table 1c), assisted City staff in the tracking of watershed control measures using LA County’s online WRAMPS2 reporting system, assisted with preparation and submittal to the LA Water Board of the City’s Report of Waste Discharge (ROWD), serving as the City’s application for reissuance of its NPDES/MS4 Permit, including review and incorporation of results from the Five Year Review of monitoring data prepared by the City’s monitoring consultant. Susan also worked with the City’s Communications staff to feature sustainable pest management outreach, jointly developed by the Beach Cities and Palos Verdes Peninsula Watershed Management Groups, in its April 2025 social media postings.

Notable Accomplishments
Delivered the 2023-24 Annual Report and semi-annual Machado Lake Watershed Progress Report on a compressed schedule, coordinating information requests and staff review turnaround to meet the December 15 regulatory submittal deadline despite a delayed contract start date.

Sustainable Pest Management Social Media Outreach

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Section 3: Fees
21 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Section 3: Fees
As requested in the RFP, our rate proposal for Year 1 (July 1st, 2026 – June 30th, 2027) is provided in a separate file.

It is the nature of regulatory programs to be subject to uncertainty. To provide flexibility to best meet the needs of the City in addressing the requirements of the Regional MS4 Permit during the contract term, the proposed scope includes a 10% contingency and assumes that reallocation of effort between tasks and staff level may occur so long as deliverables are met and the total contract amount is not exceeded.

Should the City elect to proceed with either of the two optional one-year terms, the anticipated level of effort will remain consistent with Year 1; however, labor rates will be adjusted annually based on the applicable CPI increase, not to exceed 4%. This level of effort assumes a continuation of current Regional MS4 Permit activities with no significant new effort to implement new permit provisions. If a new Regional MS4 Permit is adopted during the contract term, Geosyntec can provide as-needed support for additional implementation efforts associated with the new permit based on the established rate structure.

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Section 4: Additional Information
22 City of Rolling Hills | Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance & Program Implementation
Section 4: Additional Information
Geosyntec has reviewed the sample Professional Services Agreement and would like the City to consider the revised language below:

1. City of Rolling Hills Professional Services Agreement: Section 7 – All work shall be of the highest quality and consistent with industry standards. We suggest the performance standard track the customary professional standard of care.

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23 Appendix A -
Appendix A -
Resumes
Resumes

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CAREER SUMMARY
Susan’s professional history includes nearly eighteen years of environmental science and regulatory work for public clients and non-profit organizations in the coastal watersheds of California and North Carolina. She has a deep understanding of the Federal Clean Water Act and NPDES program as well as extensive experience with Total Maximum Daily Load (TMDL) planning and implementation. Susan is skilled at facilitating multi-stakeholder groups in planning, decision-making, and implementing joint efforts to meet MS4 Permit and TMDL requirements. She is also adept at distilling technical information to engage communities in stormwater management and understands the importance and value of incorporating diverse stakeholder input into public planning processes.

RELEVANT PROJECT EXPERIENCE
Municipal Stormwater Permit Support. Susan has advised multiple municipal clients in the South Bay region of Los Angeles on MS4 Permit compliance, TMDL implementation, stormwater program administration, and regulatory strategy. Municipal clients include the cities of Manhattan Beach, Torrance, Palos Verdes Estates, and Rolling Hills Estates. Susan supports implementation of Minimum Control Measure programs, prepares required annual stormwater reports, tracks metrics on the effectiveness of certain program elements, and prepares and delivers staff trainings.

Stormwater Program and Project Funding. Susan has prepared and supported the preparation of several grant applications for stormwater capital improvement projects. She assisted the City of Manhattan Beach in securing a $4.9 million Prop 68 Urban Flood Protection grant for its highpriority 28th Street Storm Drain Infiltration Project as well as $830,000 in Integrated Regional Water Management Prop 1 grant funding for its certified full-capture Trash TMDL Project. She also assisted the City of Torrance in the preparation of a winning grant application which secured $1.5 million in Prop 1 grant funding for the Beach Cities Green Streets Project. In addition, Susan supports multiple municipal clients in the strategic planning, tracking and reporting annual expenditures under the Safe, Clean Water (SCW) Municipal Program to support stormwater projects and programs aligned with SCW goals.

Watershed Group Coordination. Since 2015, Susan has served as watershed coordinator for the Beach Cities Watershed Management Group, consisting of the cities of Hermosa Beach, Manhattan Beach, Redondo Beach, Torrance, and the Los Angeles County Flood Control District. In this role, Susan plans and develops monthly meeting agendas, chairs monthly meetings, assists in the development of memoranda of understanding for the funding of joint efforts, and prepares semi-annual Watershed Progress Reports.

Specialties:
• MS4 Permit Implementation &
Regulatory Strategies
• TMDL Planning &
Implementation
• Safe, Clean Water Planning &
Reporting
• Watershed Group
Coordination
• Stormwater Capital Project
Funding
Education:
• Master of Environmental
Science and Management,
University of California, Santa
Barbara Bren School
• BA, Environmental Studies,
University of North Carolina,
Chapel Hill
Professional Registration:
• Envision Sustainability
Professional (#29046)
Susan Robinson, MESM, ENV SP

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CAREER SUMMARY
Avery is a principal water resource engineer and project manager with pioneering experience in California’s public and private sectors, including planning, monitoring, analysis, modeling, design, compliance reporting, and funding of stormwater, water supply, and recycled water projects. He has managed numerous advanced stormwater planning projects throughout California, including the creation and/or implementation of Watershed Master Plans, Stormwater Credit Trading Programs, Stormwater Resource Plans, Residential Incentive Programs, TMDL Implementation Plans, and Trash Compliance Plans. In the past several years, he has assisted municipalities in successfully securing nearly $4,000,000 in planning and implementation funding for stormwater projects across California and he recently vetted and prioritized projects that received over $18,000,000 in IRWM Prop 1 grant funding in Orange County. During many of his planning projects, Avery has also overseen the feasibility assessment and full design work for individual projects, including the creation of visually appealing conceptual project design exhibits highlighting key design characteristics and quantified multibenefits to effectively garner support from elected officials, regulators, and the public and prepare the projects for grant application packages.

RELEVANT PROJECT EXPERIENCE
Palos Verdes Peninsula WMG Coordinated Integrated Monitoring Plan Implementation, City of Rancho Palos Verdes. Provide CIMP monitoring and reporting support for the Palos Verdes Peninsula Watershed Management Group, including wet and dry weather outfall, receiving water, and TMDL water quality and flow monitoring, monthly progress reporting, monitoring data management and visualization, Los Angeles MS4 permit complaint annual reporting, CIMP revisions to align with new Los Angeles Permit requirements.

Vacaville Stormwater Compliance Services, City of Vacaville, California.

Supporting the City of Vacaville with comprehensive stormwater compliance support, including MS4 permit guidance and reporting, coordinating Onland Visual Trash Assessment (OVTA), development of a Trash Implementation Plan, IGP support, pollutant hotspot inspections and reporting, postconstruction stormwater project review, and facilitation of City interdepartment stormwater coordination meetings.

Goleta Watershed Technical Services, City of Goleta, California.

Supporting the City of Goleta with comprehensive watershed program and environmental data management support, including the creation of a database to manage creek sampling results, data analysis, visualization, and creek monitoring recommendations, contributed to the MS4 Permit annual report, provided content for the Go Green Goleta website, identified potential stormwater capture projects, created a Creek and Watershed Management Program (CWMP) monitoring program, field inspections of industrial areas, summarized street sweeping data and trash collection data, prepared and lead presentation to the CWMP Technical Advisory Committee (TAC) and the City Council, and researched potential funding sources.

Specialties:
• MS4 Permit and TMDL
implementation Compliance
planning, monitoring, and
reporting
• Integrated Water Regional
Management
Education:
• MS, Civil Engineering (Water
Resources), Colorado State
University, Fort Collins, CO
• BS, Civil Engineering,
California State Polytechnic
University, San Luis Obispo, CA
Professional Registration:
• Registered Professional
Engineer, Civil, State of
California, No. 83,866
• Qualified SWPPP Developer,
State of California, No. 83,866
Avery Blackwell, PE

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CAREER SUMMARY
Chris is a Senior Principal Engineer and Qualified SWPPP Developer and Practitioner. He has over 17 years of experience in watershed planning, hydrology, computer modeling, and stormwater management. In his sixteen years at Geosyntec, his project experience has included topics such as stormwater planning and BMP design; hydraulic and hydrologic modeling, emphasizing BMP design and evaluation; environmental planning for MS4 Permit compliance; CGP expertise and support; and BMP performance and optimization. Since 2013, Chris has assisted dozens of cities within Los Angeles County with the implementation of the Los Angeles County MS4 Permit. These services have included: drafting and management of Enhanced Watershed Management Programs (EWMPs); Coordinated Integrated Monitoring Program (CIMP) drafting and implementation; assistance with revisions of city’s municipal codes; stormwater training presentations to city staff; stormwater BMP implementation planning; commercial and industrial facility inspections; and illicit connection and illicit discharge program planning.

RELEVANT PROJECT EXPERIENCE
Southbay Beach Cities Coordinated Integrated Monitoring Program (CIMP) Implementation, Manhattan Beach, CA. Since 2015, Chris has been managing the implementation of the Beach Cities CIMP on behalf of the cities of Manhattan Beach (lead agency), Redondo Beach, Hermosa Beach, and Torrance. Responsibilities include stormwater and non-stormwater sampling (outfall and receiving water), data processing and analyses, and annual reporting per the Los Angeles MS4 Permit.

City of Los Angeles Argo Drain Stormwater BMP Project, AECOM, Los Angeles, CA. Assistant Project Manager for the Stormwater BMP Project (Proposition O) involving storm water diversion, treatment, and infiltration for compliance with the Santa Monica Bay Bacteria TMDL, J2/3 EWMP, and MS4 Permit. Project scope included concept design validation, pre-design, geotechnical investigations, survey, environmental clearance, permitting, final design, and construction-phase support.

Los Angeles Unified School District (LAUSD) LID Manual Update, Los Angeles, CA. Chris was the Project Manager overseeing the update to LAUSD’s stormwater LID manual, which provided development guidance for new projects and qualifying redevelopment projects at LAUSD facilities.

The LID manual was updated to reflect sizing requirements within the LA MS4 Permit, as well as provide clearer direction on the selection and implementation of LID BMPs, particularly within a school setting.

Beach Cities and Peninsula Cities Revised RAAs/WMPs, Peninsula Cities WMG and Beach Cities WMG, CA. Project Manager directing the revisions to the existing WMPs for the Peninsula Cities WMG and Beach Cities WMG. Revised RAAs were conducted using WMMS 2.0, with calibration occurring based on available CIMP data and a bacteria modeling approach being developed for application within Santa Monica Bay.

Specialties:
• Stormwater Management
• MS4 Permit Compliance
• Watershed Planning
• Monitoring
Education:
• MS, Civil Engineering,
University of California, Los
Angeles
• BS, Civil Engineering,
University of California, Los
Angeles
Professional Registration:
• Professional Civil Engineer
(P.E.), California, Number
C78522
• Qualified SWPPP Developer/
Practitioner, California, Number
20321
Christopher Wessell, PE,

QSD/ QSP

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Prepared by: Prepared for:

FEE PROPOSAL
For Municipal Stormwater Consulting Services
For the City of Rolling Hills Regulatory Compliance & Program Implementation August 12, 2026

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Senior
Principal Principal
Senior
Professional
Project
Professional Professional
Sr. Staff
Professional
Project
Administrator
$345 $325 $300 $268 $239 $210 $104
1 Program Planning, Regulatory Support
and Coordination 4 4 24 10 8 6 12 68 $ 16,980
2 Individual Annual Report 2 4 20 6 10 10 10 62 $ 15,128 3 Safe, Clean Water Planning and Reporting 4 0 14 8 6 6 0 38 $ 10,418 4 Public Information and Participation
Program Assistance 0 0 8 8 10 0 0 26 $ 6,934
5 Planning and Land Development and
Construction Program Support 0 2 14 2 0 0 2 20 $ 5,594
6 Public Agency Activities Program Support 0 2 12 2 0 0 2 18 $ 4,994 7 Illicit Discharge Detection and Elimination
Program Support 0 2 8 2 0 0 2 14 $ 3,794
8 Watershed Management Program
Adaptive Management & Progress
Reporting
4 0 16 10 8 0 0 38 $ 10,772
TOTAL 14 14 116 48 42 22 28 284 $ 74,614
$ 7,461
$ 82,075
Contingency @10%
Total Not to Exceed Amount (with Contingency)
Municipal Stormwater Consulting Services - Regulatory Compliance and Program Implementation, FY26-27

TASK TASK TITLE SUBTOTAL

LABOR HOURS LABOR COST
It is the nature of regulatory programs to be subject to uncertainty. To provide flexibility to best meet the needs of the City in addressing the requirements of the Regional MS4 Permit during the contract term, the proposed scope includes a 10% contingency and assumes that reallocation of effort between tasks and staff level may occur so long as deliverables are met and the total contract amount is not exceeded.

City of Rolling Hills

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July 21, 2026
City of Rolling Hills
Attn: Christian Horvath
Assistant to the City Manager / City Clerk
2 Portuguese Bend Rd
Rolling Hills, CA 90274
RE: Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance and Program Implementation
Dear Christian Horvath:

On behalf of John L. Hunter and Associates (JLHA), I am pleased to submit this proposal in response to the City of Rolling Hills’ Proposal for Municipal Stormwater Consulting Services for the City of Rolling Hills Regulatory Compliance and Program Implementation.

Founded in 1985, we focus on providing programmatic environmental compliance for local governments. We manage elements of NPDES and water quality programs for 52 public agencies, giving us an unmatched regional perspective. Because we manage these compliance programs for your neighbors in Rancho Palos Verdes and Lomita, we understand the specific hydrologic challenges, TMDL mandates, and operational needs of the Peninsula watersheds.

This deep local footprint means we are already active participants in the Peninsula Watershed Management Group and the South Santa Monica Bay Safe Clean Water Program Watershed Management Area. We do not require a learning curve. We can step in on day one as a seamless extension of City staff, keeping your program organized, effective, and audit-ready.

Thank you for your consideration. Please do not hesitate to contact us if you have any questions or would like further information. The key contacts for this proposal are:

Cameron McCullough | Phone: 562.726.4259 | Email: [email protected] Michelle Staffield | Phone: 562.802.4890 | Email: [email protected] Office address: 6131 Orangethorpe Ave, Suite 300, Buena Park, CA 90620 Sincerely,
John L. Hunter
Principal at JLHA

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Rolling Hills City CouncilAugust 24, 2026

Rolling Hills City Council
August 24, 2026