Rolling Hills City Council
September 28, 2026

1 City Council
Monday, September 28, 2026, 7:00 PM
Regular Meeting
City of Rolling Hills
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AGENDA

1. Call to Order

2. Roll Call

3. Pledge of Allegiance

2 4. Presentations/Proclamations/Announcements

4.A. Mayor's presentation of a Proclamation in recognition of California Water Service's 100 Years of Service
RECOMMENDATION: Present a proclamation to Cal Water Services representatives

5. Approve Order of the Agenda
This is the appropriate time for the Mayor or Councilmembers to approve the agenda as is or reorder.

6. Blue Folder Items (Supplemental)
Blue folder (supplemental) items are additional back up materials to administrative reports, changes to the posted agenda packet, and/or public comments received after the printing and distribution of the agenda packet for receive and file.

7. Public Comment on Non-Agenda Items
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. Pursuant to the Brown Act, no action will take place on any items not on the agenda.

8. Consent Calendar
Business items, except those formally noticed for public hearing, or those pulled for discussion are assigned to the Consent Calendar. The Mayor or any Councilmember may request that any Consent Calendar item(s) be removed, discussed, and acted upon separately. Items removed from the Consent Calendar will be taken up under the "Excluded Consent Calendar" section below. Those items remaining on the Consent Calendar will be approved in one motion. The Mayor will call on anyone wishing to address the City Council on any Consent Calendar item on the agenda, which has not been pulled by Councilmembers for discussion.

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of September 28, 2026
RECOMMENDATION: Approve.

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
RECOMMENDATION: Approve.

8.C. Approve the following Minutes of September 14, 2026: City Council Regular Meeting RECOMMENDATION: Approve as presented.

8.D. Payment of Bills
RECOMMENDATION: Approve as presented.

8.E. Republic Services Recycling Tonnage and Complaint Reports for August 2026 RECOMMENDATION: Approve as presented.

9. Excluded Consent Calendar Items

3 10. Commission Items

10.A. Zoning Case No. 2026-70: Lot Line Adjustment to Combine Three Lots into One Larger Lot with Combined Gross Area of 2.22 Acres at 2 Williamsburg Lane (Lots 44, 45 & 46-A-RH)(Paesano)
RECOMMENDATION: Receive and File.

10.B. Zoning Case No. 2026-40: Site Plan Review for remodel and additions to an existing single-family residence, and a Variance request to designate a stable and corral set aside area in the front yard; and finding the project exempt from CEQA for 7 Outrider Road (Lot 79-EF) (TRH I LLC)
RECOMMENDATION: Receive and File.

11. Public Hearings

12. Discussion Items

12.A. Consideration and Possible Action to Approve a Memorandum of Understanding for the PANO AI Wildfire Detection Camera System
RECOMMENDATION: Staff recommends that the City Council authorize the Mayor to sign a Memorandum of Understanding between the Cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills Estates, and Rolling Hills memorializing a formal agreement regarding the management and funding of the Peninsula-wide Pano AI Wildfire Detection Camera System.

13. Matters From the City Council

13.A. Update on Measure G Elected County Executive Recommendations (Dieringer) RECOMMENDATION: Receive and file an update on the Los Angeles County Governance Reform Task Force’s recommendations concerning the elected County Executive.

13.B. Receive and File a Status Update Regarding the Governor’s Veto of Assembly Bill 1383 (McKinnor), Relating to Public Employees’ Retirement Benefits (Mirsch) RECOMMENDATION: Receive and file a status update regarding Governor Newsom’s veto of Assembly Bill 1383 (McKinnor), relating to public employees’ retirement benefits.

14. Matters From Staff

14.A. Recognition of the Rolling Hills Internship Program as a City Program Eligible to Receive Donations
RECOMMENDATION: Recognize the Rolling Hills Internship Program as an authorized City program eligible to receive donations, subject to the City’s Gift Policy.

4 14.B. Authorization to Join SBCCOG Letter Supporting the South Bay Extreme Heat Action Plan and Demonstration Projects
RECOMMENDATION: Authorize the City Manager’s name and title, and the City of Rolling Hills logo, to appear on a joint letter supporting the South Bay Cities Council of Governments’ grant application for the South Bay Extreme Heat Action Plan and Demonstration Projects.

15. Recess to Closed Session

15.A. Conference with Labor Negotiators Pursuant to Government Code section 54957.6 Agency-designated Representative(s): Mayor and City Council Unrepresented Employee: City Manager
RECOMMENDATION: None.

15.B. Public Employee Performance Evaluation Pursuant to Government Code Section 54957
Title: City Manager
RECOMMENDATION: None.

16. Reconvene to Open Session

17. Adjournment
Next regular meeting: Monday, October 12, 2026 at 7:00 p.m. in the City Council Chamber, Rolling Hills City Hall, 2 Portuguese Bend Road, Rolling Hills, California, 90274.

Notice:

Public Comment is welcome on any item prior to City Council action on the item.

Documents pertaining to an agenda item received after the posting of the agenda are available for review in the City Clerk's office or at the meeting at which the item will be considered.

In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in this meeting due to your disability, please contact the City Clerk at (310) 377-1521 at least 48 hours prior to the meeting to enable the City to make reasonable arrangements to ensure accessibility and accommodation for your review of this agenda and attendance at this meeting.

Item: 4.A.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Mayor's presentation of a Proclamation in recognition of California Water Service's 100 Years of Service
Background:

California Water Service (Cal Water) was founded in 1926 and is celebrating its 100th anniversary in 2026. For more than a century, Cal Water has provided safe, clean, and reliable water service to communities throughout California and currently serves more than two million people statewide. Cal Water has served the City of Rolling Hills since 1970 and continues to be a valued community partner, providing essential water services, maintaining critical infrastructure, supporting conservation efforts, and coordinating with the City on emergency preparedness.

In recognition of this significant milestone and Cal Water’s more than five decades of service to the Rolling Hills community, the Mayor will present Cal Water with a proclamation commemorating its 100th anniversary and recognizing its longstanding commitment to the communities it serves.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Present a proclamation to Cal Water Services representatives Attachments:

None

Item: 8.A.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Affidavit of Posting for the City Council Regular Meeting of September 28, 2026
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve.

Attachments:

1. CL_AGN_260928_CC_AffidavitofPosting

Administrative Report

8.A., File # 2026-307 Meeting Date:9/28/2026
To: MAYOR & CITY COUNCIL
From: Christian Horvath, City Clerk
TITLE

APPROVE AFFIDAVIT OF POSTING FOR THE CITY COUNCIL REGULAR MEETING OF SEPTEMBER 28, 2026

EXECUTIVE SUMMARY

STATE OF CALIFORNIA )

COUNTY OF LOS ANGELES ) SS

CITY OF ROLLING HILLS )

AFFIDAVIT OF POSTING
In compliance with the Brown Act, the following materials have been posted at the locations below.

Legislative Body City Council
Posting Type Regular Meeting Agenda
Posting Location 2 Portuguese Bend Road, Rolling Hills, CA 90274 City Hall Window
City Website: https://www.rolling-hills.org/government/agendas_meetings.php https://rollinghillsca.portal.civicclerk.com/
Meeting Date & Time SEPTEMBER 28, 2026 7:00pm Open Session As City Clerk of the City of Rolling Hills, I declare under penalty of perjury, the document noted above was posted at the date displayed below.

Christian Horvath, City Clerk
Date: September 25, 2026

Item: 8.B.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve.

Attachments:

None

Item: 8.C.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Approve the following Minutes of September 14, 2026: City Council Regular Meeting Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_MIN_260914_CC_F

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

Minutes
Rolling Hills City Council
Monday, September 14, 2026
Regular Meeting 7:00 p.m.

1. Call To Order
The City Council of the City of Rolling Hills met in person on the above date at 7:03 p.m. Mayor Dieringer presiding.

2. Roll Call
Councilmembers Present: Pieper, Mirsch, Mayor Dieringer Councilmembers Absent: Wilson, Black
Staff Present: Karina Bañales, City Manager
Christian Horvath, Assistant to the City Manager / City Clerk Samantha Crew, Management Analyst
Nicolas Papajohn, City Attorney
Robert Samario, Finance Operations Lead Consultant
Ethan Yu, Intern

3. Pledge Of Allegiance – Councilmember Pieper

4. Presentations / Proclamations / Announcements

4.A. Recognition of Good Samaritans who responded to a Portuguese Bend Road lightning strike tree fire on Tuesday, September 8, 2026
Mayor Dieringer recognized Good Samaritans Larry and Brian Bertolucci, and the LA County Fire Department for their response to a tree fire.

5. Approve Order of the Agenda
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to approve the order of the agenda.

Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Mayor Dieringer
NOES: None
ABSENT: Wilson, Black

6. Blue Folder Items (Supplemental)
Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file Blue Folder item 12C. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Mayor Dieringer
NOES: None
ABSENT: Wilson, Black

7. Public Comment on Non-Agenda Items
Public Comment: Judith Haenel

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

8. Consent Calendar

8.A. Approve Affidavit of Posting for the City Council Regular Meeting of September 14, 2026

8.B. Approve Motion to Read by Title Only and Waive Further Reading of All Ordinances and Resolutions Listed on the Agenda

8.C. Approve the following Minutes of August 24, 2026: City Council Regular Meeting

8.D. Payment of Bills

8.E. Adopt Resolution No. 1424 authorizing a Fiscal Year 2025-2026 Budget Modification to increase Appropriations and Estimated Revenues in the Capital Projects Fund (40) in the amount of $445,518 to account for the contributions from the Rolling Hills Community Association for the Tennis Courts ADA Improvements Project Motion by Councilmember Pieper, seconded by Councilmember Mirsch to approve the Consent Calendar.

Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Mayor Dieringer
NOES: None
ABSENT: Wilson, Black

9. Excluded Consent Calendar Items – None

10. Commission Items – None

11. Public Hearings – None

12. Discussion Items

12.A. Receive and File Preliminary Year-End results for the Fiscal Year Ended June 30, 2026 Presentation by Finance Operations Lead Consultant Samario Mayor Pro Tem Black arrived at 7:17 P.M.

Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

12.B. Receive and file updates regarding the funded status of the Other Post-Employment Benefits (OPEB) and pension program
Presentation by Finance Operations Lead Consultant Samario Motion by Councilmember Pieper, seconded by Councilmember Mirsch to receive and file. Motion carried unanimously with the following vote:

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

12.C. Consideration of Revisiting Fireworks Enforcement and Administrative Citation options (Presented by Ethan Yu, 2026 Summer Intern)
Presentation by Management Analyst Crew and Intern Yu
Public Comment: Judith Haenel
Motion by Councilmember Mirsch, seconded by Councilmember Pieper to adopt Option B and a portion of Option C, directing staff to further evaluate how the level of proof would be defined and the correct location of the offense would be established. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
Councilmember Pieper left the dais at 8:39 P.M. and returned at 8:40 P.M.

13. Matters From the City Council
Councilmember Mirsch reported on a dead coyote found at a resident’s property and noted Animal Control’s response was expected to be 72 hours. Councilmember Mirsch noted Janice Hahn’s office assisted in having the coyote removed before the 72-hour timeframe and shared the information with the Council and staff for awareness.

13.A. Discussion and Direction Regarding an Updated City Council Group Photograph Presentation by Assistant to the City Manager / City Clerk Horvath Public Comment: Judith Haenel
Motion by Mayor Pro Tem Black, seconded by Mayor Dieringer to schedule a time to take Council photographs. Motion carried with the following vote:

AYES: Pieper, Black, Mayor Dieringer
NOES: Mirsch
ABSENT: Wilson

13.B. Receive and File an Update Regarding the Los Angeles County Measure G Governance Reform Task Force
Presentation by City Manager Bañales
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file; authorize the Mayor to work with staff in reaffirming the City Council’s position. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

13.C. Consideration of a Letter Requesting the Governor’s Veto of Assembly Bill 1383 (McKinnor) Regarding Public Employee Retirement Benefits
Presentation by City Manager Bañales
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file; reaffirm the City Council’s prior direction, and authorize the Mayor to sign a letter requesting the Governor veto the bill. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

13.D. Consideration of Support for Assembly Bill 1546 (Schultz) Regarding Repeat Driving Under the Influence Offenses
Presentation by City Manager Bañales
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper authorizing the Mayor to sign a letter requesting the Governor approve the bill. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

14. Matters From Staff

14.A. Receive and File a Verbal Update Regarding the City’s Outdoor Emergency Siren System Presentation by Management Analyst Crew
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

14.B. Receive and File a Verbal Update Regarding El Niño Conditions and Preparedness Efforts Presentation by Management Analyst Crew
Motion by Mayor Pro Tem Black, seconded by Councilmember Pieper to receive and file. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

14.C. Adopt Resolution No. 1423 and approve an Americans with Disabilities Act (ADA) Complaint Policy to ensure compliance with the ADA, 28 Code of Federal Regulations (CFR) Part 35.107 and Section 504 of the Rehabilitation Act of 1973
Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to adopt Resolution No. 1423. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson

14.D. Consideration of an Advertisement in the Peninsula Symphony’s 60th Season Program Book Presentation by Assistant to the City Manager / City Clerk Horvath Motion by Councilmember Pieper, seconded by Mayor Pro Tem Black to approve the $250.00 expenditure for an advertisement in the Peninsula Symphony’s program book. Motion carried unanimously with the following vote:

AYES: Pieper, Mirsch, Black, Mayor Dieringer
NOES: None
ABSENT: Wilson
Before moving into Closed Session, Mayor Dieringer honored the life and memory of Dr. Arthur Zimmerman, a longtime resident of the community since 1971. Dr. Arthur Zimmerman was well known as an avid walker, particularly along Crest Road. His dedication to walking inspired improvements along Crest Road, where the Rolling Hills Community Association enhanced the shoulder to improve space for equestrians and pedestrians.

The City Council extended its sincere condolences to Dr. Zimmerman’s family and friends.

15. Recess To Closed Session – 9:15 P.M.

15.A. Conference with Legal Counsel – Existing Litigation pursuant to Government Code Section 54956.9(d)(1) Name of case: Rolling Hills Canyon Oversight and Runoff Evaluation Assoc. v. City of Rolling Hills (Case No. 26STCP03217)
Councilmember Wilson arrived at 9:29 P.M.

16. Reconvene To Open Session – 10:05 P.M.

17. Adjournment: 10:06 P.M.

The meeting was adjourned at 10:06 p.m. on September 14, 2026 in memory of Dr. Arthur Zimmerman. The next regular meeting of the City Council is scheduled to be held on Monday, September 28, 2026 beginning at 7:00 p.m. in the City Council Chamber at City Hall, 2 Portuguese Bend Road, Rolling Hills, California. It will also be available via the City’s website link at: https://www.rolling-hills.org/government/agenda/index.php All written comments submitted are included in the record and available for public review on the City website.

MINUTES – CITY COUNCIL MEETING
Monday, September 14, 2026

Respectfully submitted,
____________________________________
Christian Horvath, City Clerk
Approved,
____________________________________
Bea Dieringer, Mayor

Item: 8.D.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Payment of Bills
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. CL_AGN_260928_CC_PaymentOfBills_E

Item: 8.E.

Meeting Date: 9/28/2026
To: City Council
From: Christian Horvath, Assistant to the City Manager / City Clerk Thru: Karina Bañales, City Manager
Subject: Republic Services Recycling Tonnage and Complaint Reports for August 2026 Background:

On July 1, 2020, the City entered into an Amended and Restated Agreement with Republic Services for the collection, transportation, recycling, composting, and disposal of solid waste, recyclables, green waste, bulky items, and brush. As part of the Agreement, Republic Services is required to provide periodic operational and performance reports to the City. These reports assist the City in monitoring service levels, recycling activities, diversion compliance, and resident service requests.

Over the past several months, staff has presented information to the City Council regarding Republic Services' reporting requirements and the various reports submitted under the Agreement. These reports provide transparency regarding waste collection operations and support the City's oversight responsibilities.

This evening, staff is presenting reports for August.

Discussion:

Republic Services provides several recurring reports to the City, including Recycling Tonnage Reports, Complaint Reports, Red Tag Reports, Missed Pick-Up Reports, Commercial Recycling Recovery Reports, Greenwaste Reports, and Residential Roll-Off Bin Usage Reports. • Tonnage Reports, which document the volume of materials collected and processed and assist the City in monitoring progress toward recycling and waste diversion goals (Attachment A). o Greenwaste Reporting, which tracks green waste collection and diversion activities and identifies factors that may impact reported tonnage, including contamination and dataentry corrections. o Residential Roll-Off Bin Usage Reports, which document resident utilization of the City's annual free green waste roll-off bin program.
• Commercial Recycling Recovery Reports, which document recovery rates from transfer facilities and support compliance reporting requirements (Attachment B). • Republic Services Missed Pick-Up Reports, which provide information regarding missed collections and their subsequent resolution (Attachment C).

• City of Rolling Hills Complaint Reports, which track resident concerns, including missed collections and service-related issues, and document corrective actions taken (Attachment D). • Red Tag Reports, which identify contamination issues or other violations associated with waste disposal practices. For August, there were no red tags issued.

Republic Services is contractually required to achieve a minimum annual diversion rate of 30 percent for residential solid waste collection services. Currently, the City meets California's recycling and waste diversion requirements through its overall diversion program, including the diversion of green waste from landfills.

Fiscal Impact:

None.

Recommendation:

Approve as presented.

Attachments:

1. Attachment A - VC_REP_260928_August_TonnageReport

2. Attachment B - VC_REP_260928_August_C&D Report

3. Attachment C - VC_REP_260928_August_Call Log_Redacted

4. Attachment D - VC_REP_260928_August_ComplaintList

Year 2026
Diversion Requirement Y
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Greenwaste 89.97 89.97 - 100.00%
Trash 169.33 - 169.33 0.00%
Greenwaste - Residential Roll Off Bin 26.16 26.16 - 100.00% Trash - Residential Roll Off Bin 5.26 - 5.26 0.00%
1 Total 290.72 116.13 174.59 39.95%
2 Greenwaste 105.57 105.57 - 100.00%
Trash 133.77 - 133.77 0.00%
Trash - Residential Roll Off Bin 4.65 - 4.65 0.00%
2 Total 243.99 105.57 138.42 43.27%
3 Greenwaste 99.86 99.86 - 100.00%
Trash 195.06 - 195.06 0.00%
Greenwaste - Residential Roll Off Bin 4.99 4.99 - 100.00% Trash - Residential Roll Off Bin 12.13 - 12.13 0.00%
3 Total 312.04 104.85 207.19 33.60%
4 Greenwaste 133.73 133.73 - 100.00%
Trash 124.31 - 124.31 0.00%
Greenwaste - Residential Roll Off Bin 5.19 5.19 - 100.00% Trash - Residential Roll Off Bin 6.99 - 6.99 0.00%
4 Total 270.22 138.92 131.30 51.41%
5 Greenwaste 112.41 112.41 - 100.00%
Recycle 5.66 2.91 2.75 51.44%
Trash 146.75 - 146.75 0.00%
Greenwaste - Residential Roll Off Bin 1.11 1.11 - 100.00% 5 Total 265.93 116.43 149.50 43.78%
6 Greenwaste 61.64 61.64 - 100.00%
Trash 214.13 - 214.13 0.00%
6 Total 275.77 61.64 214.13 22.35%
7 Greenwaste 95.64 95.64 - 100.00%
Trash 176.86 - 176.86 0.00%
Greenwaste - Residential Roll Off Bin 7.53 7.53 - 100.00% 7 Total 280.03 103.17 176.86 36.84%
8 Greenwaste 53.93 53.93 - 100.00%
Trash 195.98 - 195.98 0.00%
Greenwaste - Residential Roll Off Bin 7.65 7.65 - 100.00% Trash - Residential Roll Off Bin 5.79 - 5.79 0.00%
8 Total 263.35 61.58 201.77 23.38%
Grand Total 2,202.05 808.29 1,393.76 36.71%

CITY OF ROLLING HILLS RESIDENTIAL FRANCHISE
2026

Year 2026
Diversion Requirement N
Month Commodity Tons Collected Tons Recovered Tons Disposed Diversion % 1 Recycle 0.16 0.07 0.09 42.94%
Trash 64.25 - 64.25 0.00%
Organics 0.02 0.01 0.01 67.20%
1 Total 64.43 0.08 64.35 0.12%
2 Recycle 0.18 0.09 0.09 50.45%
Trash 13.48 - 13.48 0.00%
Organics 0.02 0.01 0.01 61.64%
2 Total 13.68 0.11 13.57 0.77%
3 Recycle 0.19 0.09 0.09 50.78%
Trash 83.53 - 83.53 0.00%
3 Total 83.71 0.09 83.62 0.11%
4 Recycle 0.16 0.09 0.07 55.32%
Trash 74.09 - 74.09 0.00%
C&D 11.25 9.24 2.01 82.13%
4 Total 85.50 9.33 76.18 10.91%
5 Recycle 0.23 0.12 0.11 52.37%
Trash 77.09 - 77.09 0.00%
C&D 4.44 3.65 0.79 82.13%
5 Total 81.76 3.77 77.99 4.61%
6 Recycle 0.19 0.10 0.10 49.56%
Trash 26.23 - 26.23 0.00%
Organics 0.02 0.02 0.01 70.50%
C&D 11.45 9.40 2.05 82.13%
6 Total 37.90 9.52 28.38 25.11%
7 Recycle 0.15 0.08 0.07 52.63%
Trash 34.87 - 34.87 0.00%
C&D 23.13 19.00 4.13 82.13%
7 Total 58.15 19.08 39.07 32.81%
8 Greenwaste 12.30 12.30 - 100.00%
Recycle 0.20 0.10 0.09 52.36%
Trash 39.67 - 39.67 0.00%
C&D 12.54 10.30 2.24 82.13%
8 Total 64.71 22.70 42.01 35.08%
Grand Total 489.84 64.67 425.17 13.20%

CITY OF ROLLING HILLS NON-FRANCHISE
2026

Republic Services City of Rolling Hills
C&D Report Reporting Period August-26
Disposal Site Material Loads Taken Tons Collected
*No C&D to report this month
Summary
Row Labels Sum of Tons Collected
(blank)
Grand Total

Republic Services Call Log Report
City: Rolling Hills
Year 2026
Month/Quarter 8
Summary of Calls by Type
Final Call
Final Call Type Sub-Type Total

3.Missed Pick Up Missed Yard Waste - Residential 1
Missed Trash - Residential 3
Missed Bulk Service 1
Missed Recycle - Residential 1

3.Missed Pick Up Total 6
Grand Total 6
Pg 1 of 2

Republic Services Call Log Report
Final Call Type Sub-Type Case Number
Date/Time
Opened
Date/Time
Closed
Created
By Request Description Resolution Comments Customer Category Account Number Site Account Name Site Address Phone

3.Missed Pick Up Missed Bulk Service 20260812-242270578 8/12/2026
7:57 AM
8/14/2026
10:37 PM
Nelson S
Lopez
van schawartman/
states they
have been missed for the
pickup originally
scheduled on 8/11/2026.
(blank) RESI 9020003248 1 RESIDENT
65 PORTUGUESE

BEND RD ROLLING

HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Recycle - Residential 20260819-242761679 8/19/2026
2:54 PM
8/21/2026
11:16 PM
Sijal K S
Khan
ivy wang cell/
states they have
been missed fo r the
pickup originally
scheduled on 8/18/2026.

CX's missed pickup
(blank) RESI 9020003085 1 IVY WANG
3 PACKSADDLE RD E

ROLLING HILLS CA

3.Missed Pick Up Missed Trash - Residential 20260810-242109043 8/10/2026
10:05 AM
8/12/2026
10:38 PM
Wajahat P
Butt

ANNE SMITH/
states they have
been missed for t he
pickup originally
scheduled on 8/7/2026.
cx had a missed pick up
last friday so they will
have extra trash bags
kindl y service that for
tomor
(blank) RESI 9020003695 1

CURRENT

RESIDENT
12 JOHNS CANYON RD

ROLLING HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Trash - Residential 20260812-242275957 8/12/2026
8:38 AM
8/14/2026
10:37 PM
Paradise
McCoy
van schawartman/
states they
have been missed for the
pickup originally
scheduled on 8/11/2026.

The custom er was
missed please service
asap
(blank) RESI 9020003248 1 RESIDENT
65 PORTUGUESE

BEND RD ROLLING

HILLS CA
(000) 000-0000

3.Missed Pick Up Missed Trash - Residential 20260819-242761744 8/19/2026
2:55 PM
8/21/2026
11:16 PM
Sijal K S
Khan
ivy wang cell/(
states they have
been missed fo r the
pickup originally
scheduled on 8/18/2026.

CX's missed pickup
(blank) RESI 9020003085 1 IVY WANG
3 PACKSADDLE RD E

ROLLING HILLS CA

3.Missed Pick Up Missed Yard Waste - Residential 20260819-242704088 8/19/2026
7:12 AM
8/21/2026
11:16 PM
Maryan A
Casco
Lily Li/(
states they have been
missed for the pickup
originally scheduled on
8/18/2026. mpu
(blank) RESI 9020003694 1

CURRENT

RESIDENT
11 JOHNS CANYON RD

ROLLING HILLS CA
(000) 000-0000
Pg 2 of 2

City of Rolling Hills - August 2026 Republic Services Complaint Log Date of Issue Time Issue/Complaint Resident Name Resident Address Republic contacted
Republic
Reponse
8/2/2026 2:00 PM Missed Trash Ivy 3 Packsaddle Rd. E. Lori Reyna Lori Reyna 8/4/2026 3:30 PM Missed Green Waste Dina Eleftherious 54 Eastfield Dr. Lori Reyna Lori Reyna 8/6/2026 8:00 AM Missed Trash Roseanne 7 Middleridge Ln. N. Lori Reyna 8/11/2026 9:35 AM Missed Trash Ron Montalto 9 Quail Ridge Rd. S. Lori Reyna Lori Reyna 8/11/2026 10:50 AM Missed Trash Mr. Schwartzman 65 Portuguese Bend Rd. Lori Reyna Lori Reyna 8/12/2026 8:00 AM Missed Trash and Green Waste Anne Smith 12 Johns Canyon Rd. Lori Reyna Lori Reyna 8/12/2026 3:55 PM Missed Green Waste Lulu Aquino 29 Eastfield Dr. Lori Reyna Lori Reyna 8/14/2026 1:30 PM Missed Green Waste Lisa Klerman 7 Southfield Dr. Lori Reyna Lori Reyna 8/17/2026 7:40 AM Missed Trash and Green Waste Zhang 71 Crest Rd. E. Lori Reyna Lori Reyna 8/20/2026 7:50 AM Missed Trash Kara Vierra-Lambert 2720 Palos Verdes Dr. N. Lori Reyna Lori Reyna 8/20/2026 10:40 AM Missed Trash 6 Packsaddle Rd. E. Lori Reyna Lori Reyna 8/20/2026 12:00 PM Missed Trash and Green Waste Georgia Bode 21 Portuguese Bend Rd. Lori Reyna Lori Reyna 8/20/2026 1:20 PM Missed Trash John Gebhard 11 Portuguese Bend Rd. Lori Reyna Lori Reyna 8/20/2026 2:50 PM Missed Trash and Green Waste Lucas Alya 22 Portuguese Bend Rd. Lori Reyna Lori Reyna

Item: 10.A.

Meeting Date: 9/28/2026
To: City Council
From: Whitney Berry, Planning Manager
Thru: Karina Bañales, City Manager
Subject: Zoning Case No. 2026-70: Lot Line Adjustment to Combine Three Lots into One Larger Lot with Combined Gross Area of 2.22 Acres at 2 Williamsburg Lane (Lots 44, 45 & 46-A-RH)(Paesano)
Background:

On August 18, 2026, the Planning Commission conducted a duly noticed public hearing at its morning field trip meeting and regular evening meeting. Neighbors within a 1,000-foot radius were notified of the public hearing and notices were posted in three locations within the City. The Planning Commission opened the public hearing, took public testimony and discussed the Project. The Commission voted 3-0 to adopt Resolution No. 2026-14 (Attachment A), approving Zoning Case No. 26-70 for a lot line adjustment to combine three lots into one larger lot with a combined gross area of

2.22 acres at 2 Williamsburg Lane.

Site Background
The subject property is irregularly-shaped and zoned RA-S-1 within the OZD-1 Overlay Zone. It is located on the east side of Middleridge Road with frontages on Middleridge and Williamsburg Lane (Attachment B). The property includes a 15-foot roadway easement along Williamsburg Lane, and a 30-foot-wide roadway easement along Middleridge Road. The property was originally developed with a residence and attached garage in 1941, and has had various improvements made to it over the years. It is currently improved with a residence, garage, stable, corral and pool.

On January 27, 2026, the Planning Commission adopted Resolution 2026-02, approving Zoning Case No. 25-115 for a Site Plan Review and Variances for new construction, non-exempt grading and related improvements at the subject property (Attachment E). The approved project includes a 900- square-foot (SF) addition to the main residence, a 1,150 SF basement, conversion of 540 SF of an existing garage to living area, and a 705 SF attached garage. On March 9, 2026, City Council received and filed the Planning Commission's actions.

Discussion:

The property at 2 Williamsburg Lane is recorded as three separate lots. Although the lots share one Assessor Parcel Number, the lots are considered separate and distinct, which poses a risk that the Project will cross over the lot lines. The City's Zoning Code prohibits such development, and Section

706 of the California Building Codes requires the construction of fire walls for structures that cross lot lines.

In order to address this issue, the Planning Commission required that the Applicant merge the three lots into a single parcel. Although the City does not have an ordinance governing lot mergers, the Subdivision Map Act allows a merger of four or fewer contiguous parcels through a lot line adjustment (Government Code Section 66412(d)). The lot line adjustment would move all lot lines so that each lot line is coterminous with each other (Figure 1). In order to avoid additional requirements from the California Building Codes, the Planning Commission required that the lot line adjustment be recorded prior to the issuance of a building permit.

Figure 1. Lot Line Adjustment Map for 2 Williamsburg Lane At the August 18, 2026, Planning Commission evening meeting, the Commission received verbal comments from the applicant and a resident as summarized below:
• Tyler Prosser, Project Applicant, introduced himself and made himself available to answer any questions.
• Judith Haenel, 31 Eastfield, inquired about any precedent that this lot line adjustment would set for other properties in the City.

The Commission stated their comfort with the lot line adjustment as a procedural step for the property owner. The Commission then voted 3-0 (Commissioner Soo recused and Commissioner

Cardenas absent) to adopt Resolution 2026-14 approving Zoning Case No. 26-70.

Public Comments
No additional public correspondence has been received since the Planning Commission approval of this item.

Willdan Review
Willdan’s Engineering team, under contract with the City, has verified the legal descriptions of the newly configured lot and issued their approval on August 7, 2026. City Staff is working with Willdan to ensure that the appropriate Certificate of Compliance documents are prepared for recordation of the newly configured lot (Attachment C).

Rolling Hills Community Association Review
On February 22, 2024, the Rolling Hills Community Association Board of Directors approved the quitclaiming of interior side easements related to this lot line adjustment (Attachment D). Only side easements along the adjusted lot lines were vacated; all other easements (roadway, rear and north side easements) are maintained.

Environmental Review
The Project has been determined to be exempt from the California Environmental Quality Act (CEQA) pursuant to sections 15305, 15060(c)(2) and 15061(b)(3) in that the lot line adjustment will not result in the creation of a new parcel, will not have a significant effect on the environment and will not result in any direct or foreseeable indirect physical change in the environment; it does not authorize any development or other activity that could result in a significant effect on the environment.

Fiscal Impact:

None.

Recommendation:

Receive and File.

Attachments:

1. Attachment A - PC Resolution No. 2026-14_2Williamsburg_LLA_ZC26-70_F_E

2. Attachment B - Radius and Proximity Maps

3. Attachment C - 2 Williamsburg Draft LLA

4. Attachment D - RHCA Letter Easement Quitclaim Confirmation

5. Attachment E - Resolution No. 2026-02_ZC25-115

Resolution No. 2026-14 (ZC 26-070)
2 Williamsburg Lane – Lot Line Adjustment
1 RESOLUTION NO. 2026-14

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ROLLING HILLS GRANTING APPROVAL OF ZONING CASE NO. 26-70

FOR A LOT LINE ADJUSTMENT TO COMBINE THREE LOTS INTO
ONE LARGER LOT WITH COMBINED GROSS AREA OF 2.22 ACRES
AT 2 WILLIAMSBURG LANE AND FINDING THE PROJECT

CATEGORICALLY EXEMPT FROM THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (APN 7569-016-008)(LOTS 44, 45 & 46-A-RH)(PAESANO)

THE PLANNING COMMISSION DOES HEREBY FIND, RESOLVE AND ORDER AS FOLLOWS:

Section 1. An application was duly filed by Miles Pritzkat, with respect to real properties located at 2 Williamsburg Lane and applying for a Lot Line Adjustment between three (3) lots that were initially created in 1937 via Tract Map No. 0201-029. Although the lots share one Assessor Parcel Number (APN) 7569-016-008, they are separate and distinct. No new lots are being created and no new development is being proposed with this application.

Section 2. California Government Code Subsection 66412(d) authorizes lot line adjustments without requiring a tentative map, parcel map or final map if: (A) The lot line adjustment involves four existing adjacent parcels, where land is proposed to be taken from one parcel and added to an adjacent parcel; (B) A greater number of parcels than originally existed is not thereby created; (C) The lot line adjustment will create parcels that conform to local zoning and building ordinances; and (D) The lot line adjustment is approved by the City. The City may impose conditions on the Lot Line Adjustment in order to make the lot conform to local zoning and building ordinances, to require the prepayment of real property taxes prior to the approval of the Lot Line Adjustment or to facilitate the relocation of existing infrastructure or easements. (Id.) Section 3. The Rolling Hills Municipal Code also provides a procedure for the preparation, filing, processing, and approval or denial of a lot line adjustment application consistent with the policies of the General Plan and the requirements of the Subdivision Map Act (See Chapter 16.44 of the Rolling Hills Municipal Code-RHMC). The Planning Commission, in approving a lot line adjustment, shall adopt conditions only as necessary to conform the adjusted parcels comply with the requirements of Title 17 (Zoning) or to facilitate the relocation of existing utilities, infrastructure, trails or easements. (See RHMC Section 16.44.040.)
Section 4. The Planning Commission conducted a duly noticed public hearing to consider the application at a field trip and evening meeting on August 18, 2026. The applicant was notified of the public hearing in writing by first class mail. Neighbors within a 1,000-foot radius were notified of the public hearing and notices were posted in three locations within the City. The Planning Commission reviewed and considered the staff

Resolution No. 2026-14 (ZC 26-070)
2 Williamsburg Lane – Lot Line Adjustment
2 report, reviewed and considered the Applicant’s request, public testimony, and other information on the record.

Section 5. The Planning Commission finds and determines that the proposed project is exempt from environmental review under the California Environmental Quality Act (Pub. Resources Code, §§ 21000 et seq.) (“CEQA”) pursuant to State CEQA Guidelines (Cal. Code Regs, tit. 14, §§ 15000 et seq.) sections 15305, 15060(c)(2) and 15061(b)(3) in that the lot line adjustment will not result in the creation of a new parcel, will not have a significant effect on the environment and will not result in any direct or foreseeable indirect physical change in the environment; it does not authorize any development or other activity that could result in a significant effect on the environment.

Section 6. Lot Line Adjustment Findings. RHMC Section 16.44.040 requires the Planning Commission to deny a proposed lot line adjustment if any of the circumstances provided in subsections (A)(1), (A)(2) or (A)(3) therein are present. The Planning Commission has considered the evidence, both written and oral, in connection with this application and has determined that none of the circumstances justifying denial are present. Accordingly, the Planning Commission hereby finds as follows:

A. The adjustment will not have the effect of creating a greater number of parcels than exist before adjustment.

The proposed adjustment will move all lot lines so that each lot line is coterminous with each other, effectively merging the three lots into a single parcel. No new lots are being created and no new development beyond that which was previously-approved by the Planning Commission in Resolution 2026-02 is being proposed with this application.

B. No parcels resulting from the adjustment will conflict with any applicable regulations of the zoning ordinance.

The parcel resulting from the adjustment will not conflict with any applicable regulations of the zoning ordinance. The purpose of the adjustment is to remove the risk that current and future development will be in violation of the zoning code and building code. The resulting lots are compliant with the zoning code in terms of size and the lot line adjustment will not create any non-conformities. All of the subject lots are in the RAS-1 zone, and after the lot line adjustment, will remain in compliance with the one net acre minimum lot size required by the zone.

C. The adjustment will not result in an increase in the number of nonconforming parcels.

The adjustment will not result in creating any new parcels nor any non-conformity, and therefore will not result in an increase in the number of nonconforming parcels.

Section 7. Conditions of Approval. Given the foregoing the Planning Commission hereby approves the lot line adjustment, subject to the following conditions:

City of Rolling Hills
TITLE RADIUS MAP CASE NO. Zoning Case No. 26-70
Lot Line Adjustment
OWNER Paesano
ADDRESS 2 Williamsburg, Rolling Hills, CA 90274

City of Rolling Hills ROLLING HILLS, CA 90274
TITLE PROXIMITY MAP CASE NO. Zoning Case No. 26-70
Lot Line Adjustment
OWNER Paesano
ADDRESS 2 Williamsburg Lane, Rolling Hills 90274

LOT LINE ADJUSTMENT 26-70

EXHIBIT A

EXISTING LEGAL DESCRIPTION
LOT 44 AND THOSE PORTIONS OF LOTS 45 AND 46 OF ROLLING HILLS, IN THE CITY OF

ROLLING HILLS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 201 PAGES 29 TO 35 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, LYING WESTERLY OF THE FOLLOWING DESCRIBED LINE:

BEGINNING AT A POINT IN THE NORTHERLY LINE OF SAID LOT 45, SAID POINT BEING ON A CURVE THEREIN CONCAVE NORTHEASTERLY AND HAVING A RADIUS OF 68.58 FEET DISTANT THEREON 7.79 FEET NORTHWESTERLY FROM THE SOUTHWESTERLY TERMINUS THEREOF; THENCE SOUTH 57° 54' 55" WEST 31.39 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 200 FEET; THENCE SOUTHWESTERLY ALONG SAID LAST MENTIONED CURVE, 180.75 FEET TO A POINT IN THE SOUTHWESTERLY LINE OF SAID LOT 45, DISTANT THEREON SOUTH 58° 37' 00" EAST 119.67 FEET TO THE MOST WESTERLY CORNER THEREOF; THENCE SOUTH 6° 08' 00" WEST 45 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHERLY AND HAVING A RADIUS OF 100 FEET; THENCE SOUTHERLY, WESTERLY AND NORTHWESTERLY ALONG SAID LAST MENTIONED CURVE, 227.94 FEET TO A POINT IN THE WESTERLY LINE OF SAID LOT 46, DISTANT THEREON SOUTH 24° 25' 30" WEST 181.12 FEET TO THE MOST NORTHERLY CORNER THEREOF.

CONTAINING AN AREA OF 96,682 SQ. FT. (2.22 ACRES), MORE OR LESS.

SEE ATTACHED EXHIBIT C

PREPARED BY ME OR UNDER MY DIRECTION
___________________________________
BRIAN G. O’NEILL, LS 8958

LOT LINE ADJUSTMENT 26-70

EXHIBIT B
ADJUSTED PARCEL 1

LEGAL DESCRIPTION
LOT 44 AND THOSE PORTIONS OF LOTS 45 AND 46 OF ROLLING HILLS, IN THE CITY OF

ROLLING HILLS, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS PER MAP RECORDED IN BOOK 201 PAGES 29 TO 35 INCLUSIVE OF MAPS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, DESCRIBED AS FOLLOWS:

BEGINNING AT A POINT IN THE NORTHERLY LINE OF SAID LOT 45, SAID POINT BEING ON A CURVE THEREIN CONCAVE NORTHEASTERLY AND HAVING A RADIUS OF 68.58 FEET DISTANT THEREON 7.79 FEET NORTHWESTERLY FROM THE SOUTHWESTERLY TERMINUS THEREOF; THENCE SOUTH 57° 54' 55" WEST, 31.39 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE SOUTHEASTERLY AND HAVING A RADIUS OF 200.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 51° 46’ 50”, AN ARC DISTANCE OF 180.75 FEET;THENCE SOUTH 6° 08' 00" WEST 45.00 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE NORTHERLY AND HAVING A RADIUS OF 100.00 FEET; THENCE

SOUTHERLY, WESTERLY AND NORTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 130° 36’ 00”, AN ARC DISTANCE OF 227.94 FEET TO A POINT IN THE WESTERLY LINE OF SAID LOT 46, THENCE ALONG THE WESTERLY LINES OF SAID LOTS 45 AND 46, NORTH 24°25’31” EAST, 262.70 FEET TO AN ANGLE POINT IN THE WESTERLY LINE OF SAID LOT 45; THENCE NORTHWESTERLY ALONG THE WESTERLY LINES OF SAID LOTS 45 AND 44, NORTH 9° 43’ 50” WEST, 314.02 FEET TO THE NORTHWEST CORNER OF SAID LOT 44; THENCE ALONG THE NORTHERLY LINE OF SAID LOT 44, SOUTH 89° 22’ 40” EAST 256.69 FEET TO THE NORTHEAST CORNER OF SAID LOT 44; THENCE SOUTHERLY ALONG THE EASTERLY LINES OF SAID LOT 44 AND LOT 45, SOUTH 0° 37' 20" EAST, 46.65 FEET TO THE BEGINNING OF A TANGENT CURVE CONCAVE WESTERLY AND HAVING A RADIUS OF 200.00 FEET; THENCE SOUTHWESTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 21° 14’ 00”, AN ARC DISTANCE OF 74.12 FEET; THENCE SOUTH 21° 51’ 20” WEST, 80.74 FEET THE BEGINNING OF A TANGENT CURVE CONCAVE EASTERLY AND HAVING A RADIUS OF 68.58 FEET; THENCE SOUTHERLY AND SOUTHEASTERLY ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 81° 27’ 45”, AN ARC DISTANCE OF 97.51 FEET TO THE POINT OF BEGINNING.

CONTAINING AN AREA OF 96,682 SQ. FT. (2.22 ACRES), MORE OR LESS.

SEE ATTACHED EXHIBIT C

PREPARED BY ME OR UNDER MY DIRECTION
___________________________________
BRIAN G. O’NEILL, LS 8958

'
'
'
'
'
Δ=6° 30' 30"
'
'
'PARCEL 1

EXHIBIT C

IA NR FO

OF CALI ETATS
LS 8958
EXP 9/30/26

LICENSED LAND SURVEYO
B
R
RIAN G. O'NEIL
LOT LINE ADJSUTMENT 26-70

Office Assistant/M:\RHCA Files\Easements-LicenseAgreements\License Agreements 2015- Current\2 Williamsburg Lane\CORR 2026-05-21 Easement Quitclaim Confirmation to City.docx/2026-05-21 May 21, 2026
City of Rolling Hills
Attn: Whitney Berry
2 Portuguese Bend Road
Rolling Hills, CA 90274
Re: 2 Williamsburg, Easement Quitclaim
Dear Mrs. Berry,
This letter serves as confirmation that the RHCA Board of Directors approved the quitclaiming of interior side easements as part of a lot line adjustment on February 22, 2024. Only the side easements along the eliminated lot lines were vacated, all other easements (road, rear and north side easement) are maintained.

Enclosed is a copy of the quitclaim deed recorded on the property on March 11, 2026.

Please feel welcome to contact me with any questions.

Thank you,
Kathryn Bishop
Architectural Inspector
Enclosure

1 RESOLUTION NO. 2026-02

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

ROLLING HILLS GRANTING APPROVAL OF SITE PLAN REVIEW FOR NEW

CONSTRUCTION, NON-EXEMPT GRADING AND RELATED
IMPROVEMENTS; VARIANCES FOR AN ATTACHED GARAGE WITHIN
FRONT YARD, ADDITION TO HOME IN SIDE YARD, AND TO EXCEED 40 PERCENT DISTURBANCE; AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR LOCATION AT 2 WILLIAMSBURG LANE (PAESANO) (LOTS 44, 45, & 46-A-RH)

THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

Section 1. On October 17, 2025, an application was duly filed by Miles Pritzkat & Johnson Architects, agent with respect to real property located at 2 Williamsburg Lane, Rolling Hills (LOTS 44, 45, & 46-A-RH) requesting a Site Plan Review for new construction including a new attached garage and non-exempt grading and related improvements; and variances for an attached garage within front yard, addition to home in side yard, and to exceed 40 percent disturbance.

Section 2. The property is zoned RAS-1 with Overlay Zoned District (OZD-1) and is 54,525 square feet (1.25 acres), as calculated for development purposes. located just east of Middleridge Road with frontage on Middleridge Road and Williamsburg Lane. The net lot size is 54,525 square feet (1.25 acres) and includes a 15-foot-wide roadway easement along Williamsburg Lane.

Section 3. The Planning Commission conducted duly noticed public hearings to consider the application at its field trip meeting and regular meeting on January 27, 2026.

Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in three public places on January 15, 2026. The applicants and their agent were notified of the public hearings in writing by first class mail and the agent was in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal.

Section 4. The Planning Commission finds that the project qualifies as a Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed Project is the construction of an attached garage and single-family residence, and is therefore categorically exempt from environmental review under the California Environmental Quality Act.

Section 5. Site Plan Review Findings. Site Plan Review is required for construction of any new structure pursuant to RHMC Section 17.46.020. With respect to the Site Plan Review for the proposed development, the Planning Commission hereby makes the following findings:

2 A. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance.

The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures. The project conforms to Zoning Code setback requirements with the Variance approved by this Resolution. The lot is 1.25 acres net and 54,525 square feet net, as calculated for development purposes. The size of the existing and proposed structures will be 7,020 square feet, which constitutes 12.9% of the net lot area, and the flatwork and driveways will be 5,133 square feet which equals 9.4% of the net lot, and the total structural and flatwork is 12,033 square feet or 22.1% which is within the 35% maximum overall lot coverage permitted.

B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot.

The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. The topography and the configuration of the lot, has been considered, and it was determined that the proposed development will not adversely affect or be materially detrimental to adjacent uses, buildings, or structures because the proposed construction will be constructed on an existing building pad, will be the least intrusive to surrounding properties, will be screened and landscaped with mature trees and shrubs, is of sufficient distance from nearby residences so that it will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.

C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences.

The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The proposed garage will be consistent with the pattern and style of the proposed residence.

D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls).

The development plan incorporates existing trees and native vegetation to the maximum extent feasible. Specifically, the development plan will supplement the existing vegetation with landscaping that is compatible with and enhances the rural character of the community.

E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area.

3 The development plan substantially preserves the natural and undeveloped state of the lot by reducing building coverage due to the decreased proposed footprint.

F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course.

The property will still maintain the existing terrain and existing drainage will remain as there will be minimal and balanced proposed grading. Drainage will continue to flow in the existing drainage course.

G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas.

Landscaping will meet the requirements of the water efficient landscape ordinance and incorporate low impact development practices. Surrounding native vegetation and mature trees will not be affected and new landscaping will be considerate of the environment and will enhance the rural character of the community.

H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles.

The proposed development is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles because the proposed project will alter the existing circulation pattern to remove the existing driveway from the side yard easement and will reestablish the 10-foot easement minimum.

I. The project conforms to the requirements of the California Environmental Quality Act (CEQA).

The project is exempt from the requirements of the California Environmental Quality Act.

Section 6. Variance Findings. RHMC Sections 17.17.030 requires a 30’ front yard setback and RHMC Section 17.16.120 requires a 20’ side yard setback for all structures. The applicant is requesting to construct the new attached garage in front yard setback and the home addition with basement in the 20’ western side yard setback line. Additionally, the applicant is seeking relief from the Section 17.16.070(B) with regard to the amount of grading disturbance area.

With respect to the request for the Variances mentioned above, the Planning Commission finds as follows:

A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone.

There are exceptional and extraordinary circumstances and conditions applicable to the property that do not apply generally to the other property or class of use in the same zone. The

4 property is zoned RAS-1 with OZD-1. The lot is irregular shaped with expansive street frontages along both Middleridge Road and Williamsburg Lane. Given these limitations, the front setback area is narrow and the buildable pad area is limited to the west side of Williamsburg Lane.

B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question.

The Variance is necessary for the preservation and enjoyment of a substantial property right possessed by other property in the same vicinity and zone, but which is denied to the property in question. The Variance is necessary because the existing shape and terrain on the lot creates a difficulty in placing the proposed residence with the attached garage elsewhere on the property. As such, a Variance is warranted for the proposed Project.

C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity.

The granting of the Variance would not be materially detrimental to the public welfare or injurious to the property or improvements in such vicinity and zone in which the property is located. The proposed residence will be constructed on existing building pads, will be the least intrusive to surrounding properties, are of sufficient distance from nearby residences so that they will not impact the view or privacy of surrounding neighbors, and will permit the owners to enjoy their property without deleterious infringement on the rights of surrounding property owners.

D. That in granting the variance, the spirit and intent of this title will be observed.

The granting of the variances will allow for development that is harmonious in scale and mass with the site, the natural terrain, and surrounding residences and will not give the property an over-built look. The proposed garage, basement/home addition and pool will improve the appearance of the property by providing required parking in the front and accessory structures in the rear of the property to enhance its livability.

E. That the variance does not grant special privilege to the applicant.

The variance does not grant special privileges for the Applicant, as the proposed residence design will provide a reasonably sized residence, and will result in a common amenity enjoyed by many other properties throughout the City. Strict application of the Zoning Code would deny the Applicant the same rights as other nearby homes as the Applicant would have less space to build than the neighboring properties. The project, together with the variance, will be compatible with the objectives, policies, general land uses, and programs specified in the General Plan.

F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.

5 Granting variances for the project will be consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The project site is not listed on the current State of California Hazardous Waste and Substances Sites List.

G. That the variance request is consistent with the General Plan of the City of Rolling Hills.

The proposed development is compatible with the General Plan, the Zoning Ordinance and surrounding uses because the proposed structures comply with the General Plan requirement of low profile, low-density residential development with sufficient open space between surrounding structures.

Section 8. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 25-115 subject to the following conditions:

A. The Site Plan and Variance approvals shall expire within two years from the effective date of approval as defined in RHMC Sections 17.46.080 and 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of these sections.

B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter

17.58 of the Rolling Hills Municipal Code (RHMC).

C. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved.

6 D. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on January 27, 2026 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan.

All conditions of the Site Plan Review and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.

The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times.

Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required.

E. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission.

F. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance.

Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.

G. The person obtaining a building and/ or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.

H. The project must be reviewed and approved by the Rolling Hills Community Association (“RHCA”).

I. The total structural coverage on the building pad shall not exceed 7,020 square feet or 12.9%.

J. Total lot coverage of structures and paved areas shall not exceed 12,033 square feet, or 22.1%.

7 K. The disturbance of the net lot shall not exceed 24,185 square feet of surface area or 44.4% of the net lot area.

L. Prior to any further grading activity, the Applicant shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted.

M. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A final inspection shall not be granted unless the slopes are vegetated.

N. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties.

O. If applicable, the Applicant shall be required to conform to the City of Rolling Hills Water Efficient Landscape Ordinance, Chapter 13.18 of the Municipal Code.

P. The Applicant shall submit a detailed drainage plan to the City’s drainage engineer.

This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes and an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time.

Q. The Applicant shall secure all permits from the Department of Building and Safety prior to commencing any work. Consult with the California Department of Fish and Wildlife for additional requirements.

R. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling.

S. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements.

No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA.

T. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work.

8 U. In addition, any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff.

V. Prior to construction, an on-site inspection and site walk-through, including through all existing structures as needed, shall be scheduled with City Staff and the applicant.

W. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

X. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic.

Y. During construction, to the extent feasible, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking may take place within the unimproved roadway easements along adjacent streets, and shall not obstruct neighboring driveways, visibility at intersections or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. To the extent feasible, a minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and be clear of vehicles, construction materials and equipment at all times.

Z. During construction, the property owners shall be required to schedule and regulate construction and relate traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

AA. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices.

AB. During construction, an Erosion Control Plan containing the elements set forth in Section 7010 of the 2022 County of Los Angeles Uniform Building Code shall be followed to minimize erosion and to protect slopes and channels to control storm water pollution.

AC. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities and septic tank.

AD. The applicant shall pay all of the applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any.

9 AE. Prior to final inspection of the project, “as graded” and “as constructed” plans and certifications shall be provided to the Planning Department and the Building Department to ascertain that the completed project is in compliance with the Planning Commission approved plans. In addition, any modifications made to the project during construction, shall be depicted on the “as built/as graded” plan.

AF. The applicants shall execute an Affidavit of Acceptance of all conditions of the Variance approval, or the approval shall not be effective.

AG. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department.

AH. Any action challenging the final decision of the City made as a result of the public hearing on this application must be filed within the time limits set forth in Section 17.54.070 of the Rolling Hills Municipal Code and Code of Civil Procedure Section 1094.6.

AI. To the extent permitted by law, Permittee shall defend, indemnify and hold harmless the City of Rolling Hills, its City Council, its officers, employees and agents (the “indemnified parties”) from and against any claim, action, or proceeding brought by a third party against the indemnified parties and the applicant to attack, set aside, or void any permit or approval for this project authorized by the City, including (without limitation) reimbursing the City its actual attorney’s fees and costs in defense of the litigation. The City may, in its sole discretion, elect to defend any such action with attorneys of its choice. The permittee shall reimburse the City for any court and attorney's fees which the City may be required to pay as a result of any claim or action brought against the City because of this permit. Although the permittee is the real party in interest in an action, the City may, at its sole discretion, participate at its own expense in the defense of the action, but such participation shall not relieve the permittee of any obligation under this condition.

AJ. The future stable and corral shall comply with all requirements in RHMC Sections

17.18.060 and 17.18.090, unless otherwise approved herein.

AK. New landscaping in the RHCA easement is prohibited unless previously approved by RHCA. Landscaping not approved by RHCA in the easement shall be removed from the final landscape plan.

AL. `Applicant shall effectuate a lot line adjustment between all parcels identified by APN: 7569-016-008 to make all parcels coterminous. Applicant shall submit said lot line adjustment application pursuant to RHMC Chapter 16.44. The lot line adjustment shall be recorded prior to the issuance of building permit.

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) §§

CITY OF ROLLING HILLS )
I certify that the foregoing Resolution No. 2026-02 entitled:

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF

ROLLING HILLS GRANTING APPROVAL OF SITE PLAN REVIEW FOR NEW

CONSTRUCTION, NON-EXEMPT GRADING AND RELATED
IMPROVEMENTS; VARIANCES FOR AN ATTACHED GARAGE WITHIN
FRONT YARD, ADDITION TO HOME IN SIDE YARD, AND TO EXCEED 40 PERCENT DISTURBANCE; AND FINDING THE PROJECT EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT FOR LOCATION AT 2 WILLIAMSBURG LANE (PAESANO) (LOTS 44, 45, & 46-A-RH)
was approved and adopted at a regular meeting of the Planning Commission on January 27, 2026, by the following roll call vote:

AYES: Douglass, Kirkpatrick, Chair Chelf
NOES:

ABSENT: Cardenas, Soo
ABSTAIN:
and in compliance with the laws of California was posted at the following:

Administrative Offices.
11

Item: 10.B.

Meeting Date: 9/28/2026
To: City Council
From: Whitney Berry, Planning Manager
Thru: Karina Bañales, City Manager
Subject: Zoning Case No. 2026-40: Site Plan Review for remodel and additions to an existing single-family residence, and a Variance request to designate a stable and corral set aside area in the front yard; and finding the project exempt from CEQA for 7 Outrider Road (Lot 79-EF) (TRH I LLC)
Background:

On August 18, 2026, the Planning Commission conducted duly noticed public hearings at its morning field trip meeting and regular evening meeting. Neighbors within a 1,000-foot radius were notified of the public hearings and notices were posted in three locations within the City. The Planning Commission opened the public hearing, took public testimony and discussed the Project. The Commission voted 4-0 to adopt Resolution No. 2026-15 approving Zoning Case No. 26-40 for a Site Plan Review for remodel and additions to an existing single-family residence and a Variance to designate a stable and corral set aside area in the front yard (Attachment A).

Site Background
The subject property is zoned RA-S-1 and has a gross lot area of 51,808 SF and, for development purposes, a net lot area of 37,320 SF. The irregularly-shaped parcel is located on the west side of Outrider Road and has a 30-foot-wide roadway easement along this frontage (Attachment B). The property also has 25-foot-wide side and rear easements and has a descending slope from the main building pad to Outrider Road over 20 feet below.

The lot was originally developed with a single-family residence and attached garage in 1952. Various additions and improvements have been made to the property over the years. In 2007, the Planning Commission adopted Resolution No. 2007-10 approving a Site Plan Review and Variance to construct a 912 SF stable and 1,536 SF corral in the front yard. The property owners at that time never constructed this approved stable and corral.

The existing 4,547 SF residence and garage are located on the main building pad and, below that, a playground structure sits on a small secondary building pad in the front yard.

Discussion:

The proposed Project includes:

• Addition of 923 SF to residence for a primary bedroom expansion and an attached ADU; • Conversion of 237 SF of existing interior space for an attached ADU; • Conversion of 173 SF of existing interior space for a third garage stall; • Construction of new attached covered porches;
• Grading for 32 CY of exempt excavation; and
• Various site improvements and landscaping.

Certain components of the Project, such as the attached ADU, service yard, outdoor kitchen and other hardscape elements, are not subject to discretionary review.

Findings for approval of the Site Plan Review were made because the project complies with the General Plan and conforms to the development standards of the zoning ordinance with the exception of the requested Variance. The submitted plan (Attachment C) for the Project designates a stable and corral set aside area as required by RHMC §17.16.170; however, it is located within the front yard because there is no practical location for a stable and corral that would be sufficiently distanced from the primary residence, neighboring structures, and outside roadway easements. As a result, the Project requires a Variance to allow the stable and corral set aside area within the front yard. Findings for this Variance were made because the configuration and topography of the lot are conditions that do not apply, generally, to other properties in the RA-S-1 zone.

At the August 18, 2026, Planning Commission evening meeting, the Commission received verbal comments from the applicant and a resident as summarized below:
• Ryan Levis, Project Applicant, introduced himself and made himself available to answer questions.
• Annie Ruth, 5 Outrider Road, expressed interest in the location of the property line and extent of the project footprint.
• Marion Ruth, 5 Outrider Road, expressed concern about overgrown vegetation along the dirt path/accessway to the secondary pad where the stable is proposed.

The Commission expressed their comfort with the scale and massing of the project, along with the location of the stable in the front yard given the constraints of the lot and the minimal to no impact to neighboring properties. The Commission then voted 4-0 (Commissioner Cardenas absent) to adopt Resolution 2026-15 approving Zoning Case No. 26-40.

Public Comments
No additional public correspondence has been received since the Planning Commission approval of this item.

Rolling Hills Community Association Review
The RHCA Architectural Committee reviewed and approved this project in April 2026.

Environmental Review
The proposed project has been determined to be categorically exempt from further environmental review pursuant to Section 15303 of Title 14 of the California Code of Regulations (“State CEQA Guidelines”), Class 3 "New Construction or Conversion of Small Structures." Class 3 exempts the construction and location of a limited number of new, small facilities or structures, including a single family residence and accessory structures. Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

Fiscal Impact:

None.

Recommendation:

Receive and File.

Attachments:

1. Attachment A - 2026-15_PC_Resolution_7Outrider_ZC26-40_F_E

2. Attachment B - 7Outrider_ZC26-40_Maps

3. Attachment C - 7Outrider_ZC26-40_PLANS

4. Attachment D - 7Outrider_ZC26-40_DevelopmentTable

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
1 RESOLUTION NO. 2026-15

A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY

OF ROLLING HILLS GRANTING APPROVAL OF SITE PLAN

REVIEW FOR REMODEL AND ADDITIONS TO AN EXISTING
SINGLE-FAMILY RESIDENCE; AND A VARIANCE REQUEST TO

DESIGNATE A STABLE AND CORRAL SET ASIDE AREA IN THE
FRONT YARD; AND FINDING THE PROJECT EXEMPT FROM
CEQA FOR 7 OUTRIDER ROAD (LOT 79-EF) (TRH I LLC)

THE PLANNING COMMISSION OF THE CITY OF ROLLING HILLS DOES HEREBY FIND, RESOLVE, AND ORDER AS FOLLOWS:

Section 1. On May 15, 2026, an application was filed by Ryan Levis, agent with respect to real property located at 7 Outrider Road, Rolling Hills (Lot 79-EF) requesting a Site Plan Review for new construction and a Variance to designate a stable and corral set aside area in the front yard.

Section 2. The property is zoned RA-S-1 and has a gross lot area of 51,808 square feet (SF) and, for development purposes, a net lot area of 37,320 square feet. The irregularlyshaped parcel is located on the west side of Outrider Road and has a 30-foot-wide roadway easement along this frontage. The property also has 25-foot-wide side and rear easements. The lot was originally developed with a single-family residence and attached garage in 1952. Various additions and improvements have been made to the property over the years, including a swimming pool in 1957, a stable in 1966, additions in 1972 and 2005. A previous stable was located in the front yard and was demolished at an unknown date. In 2007, the Planning Commission approved a Site Plan Review and Variance to construct a 912 SF stable and 1,536 SF corral in the front yard. This stable and corral was never constructed and as a result these entitlements have since expired. The existing 4,547 SF residence, attached garage and swimming pool are located on the main building pad and, below that, a playground structure sits on a small secondary building pad in the front yard. The front yard of the property slopes down from the main building pad over 20 feet to Outrider Road below.

Section 3. The Planning Commission conducted a duly noticed public hearings to consider the application at its field trip meeting and regular meeting on August 18 2026.

Neighbors within a 1,000-foot radius were notified of the public hearings and a notice was published in three public places on August 6, 2026. The applicants and their agent were notified of the public hearings in writing by first class mail and the agent was in attendance at the hearings. Evidence was heard and presented from all persons interested in affecting said proposal.

Section 4. The Planning Commission finds that the project qualifies as a Class 3 (New Construction or Conversion of Small Structures), which exempts the construction and location of a limited number of new, small facilities or structures, including accessory structures, including but not limited to garages, carports, patios, swimming pools and fences. Here, the proposed

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
2 Project is the construction of additions to a single-family residence, and is therefore categorically exempt from environmental review under the California Environmental Quality Act. Further, no exceptions to the exemptions in State CEQA Guidelines Section 15300.2 apply.

Section 5. Site Plan Review Findings. Site Plan Review is required any new building or structure pursuant to Rolling Hills Municipal Code (RHMC) Section 17.46.020(A). The Project requires a Site Plan Review (SPR) due to the proposed additions to the existing residence. Given the foregoing, in accordance with RHMC §17.46.050, the following findings can be made:

A. The project complies with and is consistent with the goals and policies of the General Plan and all requirements of the zoning ordinance.

The Project complies with and is consistent with the General Plan and zoning ordinance with the exception of the requested variance discussed in the Variance section below. The proposed additions are consistent with General Plan policies requiring low profile, low-density residential development with sufficient open space between surrounding structures. The existing residence maintains reduced setbacks that conform to those allowed for dwelling units constructed before May 23, 2012 on lots that are 1.25 acres or less, pursuant to RHMC §17.24.045(A). The Project will not change the existing minimum setbacks of the residence. The Project conforms to the residential development standards in the zoning ordinance, including but not limited to height, lot coverage, setbacks and disturbance.

B. The project substantially preserves the natural and undeveloped state of the lot by minimizing building coverage. Lot coverage requirements are regarded as maximums, and the actual amount of lot coverage permitted depends upon the existing buildable area of the lot.

The Project conforms to the lot coverage requirements of the zoning ordinance. The property’s net lot area is 37,320 square feet (0.86 acres). The structural net lot coverage is proposed at 6,626 square feet or 17.8% (20% max. permitted) excluding exempt structures; and the total lot coverage proposed, including flatwork, will be 12,670 square feet or 32.9% (35% max. permitted). The property maintains a 57.6% lot disturbance based on the existing building pads. The lot was originally developed in 1952 and predates the City’s incorporation in 1957.

The original grading for the existing building pads resulted in no slopes more than 3:1 and, therefore, the property meets the lot disturbance exceptions allowing for a maximum of 60% lot disturbance (RHMC 17.16.070(B)(A)(1)). The Project proposes no expansion to the building pad size nor increase to the disturbed area of the lot.

C. The project is harmonious in scale and mass with the site, the natural terrain and surrounding residences.

The proposed development, as conditioned, is harmonious in scale and mass with the site, and is consistent with the scale of the neighborhood when compared to properties in the vicinity. The proposed additions to the residence and garage will be consistent with the pattern and style of development on surrounding properties, many of which are also irregularly-shaped and have sloping front and side yard areas.

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
3 D. The project preserves and integrates into the site design, to the greatest extent possible, existing topographic features of the site, including surrounding native vegetation, mature trees, drainage courses and land forms (such as hillsides and knolls).

The topography and the configuration of the lot have been considered in the design of the additions which all take place on the existing building pad. The additions meet side and rear setback requirements and are therefore a sufficient distance from nearby residences and will not impact views and privacy of surrounding neighbors. The Project will retain most existing trees and vegetation that is compatible with and enhances the rural character of the community. New vegetation will be installed in accordance with an approved landscape plan that is required to comply with the City’s Water Efficient Landscape Ordinance.

E. Grading has been designed to follow natural contours of the site and to minimize the amount of grading required to create the building area.

The Project substantially preserves the natural contours of the lot by locating the additions in areas that are already disturbed and by balancing all cut and fill of materials onsite. The total proposed grading for the Project is 32 cubic yards of excavation. The excavation is for foundation of additions and is therefore considered exempt. This exempt excavated material will be exported off-site.

F. Grading will not modify existing drainage channels nor redirect drainage flow, unless such flow is redirected into an existing drainage course.

The minimal grading on site will support new additions located on the existing building pad. The proposed drainage plans will be reviewed by the County and the Applicant is required to obtain the necessary geotechnical approvals and permits to construct the project.

G. The project preserves surrounding native vegetation and mature trees and supplements these elements with drought-tolerant landscaping which is compatible with and enhances the rural character of the community, and landscaping provides a buffer or transition area between private and public areas.

Surrounding native vegetation and mature trees will not be affected or will be replaced.

New vegetation will be installed in accordance with an approved landscape plan that is required to comply with the City’s Water Efficient Landscape Ordinance.

H. The project is sensitive and not detrimental to the convenience and safety of circulation for pedestrians and vehicles.

The Project will not change the existing driveway and driveway apron, and will not change the existing circulation for pedestrians and vehicles.

I. The project conforms to the requirements of the California Environmental Quality Act (CEQA).

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
4 The Project is categorically exempt from further environmental review pursuant to State CEQA Guidelines, Section 15303, Class 3 (New Construction or Conversion of Small Structures).

Section 6. Variance Findings. A Variance procedure is provided to grant relief from zoning provisions when, due to special circumstances applicable to a property, including size, shape, topography, location or surroundings, the strict application of the zoning code deprives such property of privileges enjoyed by other property in the vicinity and under identical zoning classification. A Variance is required for this project due to the proposed stable and corral set aside area located in the front yard (RHMC §17.16.110).

Given the foregoing, in accordance with RHMC Section 17.38.050, the Planning Commission makes the following findings:

A. That there are exceptional or extraordinary circumstances or conditions applicable to the property that do not apply generally to other properties in the same vicinity and zone.

This finding can be made because the shape, topography and easements of the lot constrain feasible locations for a stable and corral that is a minimum of 35 feet from the main residence and neighboring structures. Locating the stable and corral set aside area in the front yard will take advantage of an existing secondary pad at this location which was previously used as an equestrian area.

B. That such variance is necessary for the preservation and enjoyment of substantial property rights possessed by other properties in the same vicinity and zone but which is denied the property in question.

This finding can be made because the configuration and topography of the lot are conditions that do not apply generally to other properties in the RA-S-1 zone. Granting a Variance for this front yard location allows the Applicant to designate this equestrian set aside area, which is a substantial property right enjoyed by others properties in the vicinity and RA-S1 zone.

C. That the granting of such variance will not be materially detrimental to the public welfare or injurious to properties or improvements in the vicinity.

This finding can be made because the project will only designate a stable and corral set aside area in the front yard, and there are no plans to construct a stable at this time. Should the Applicant apply to construct a stable and corral at a future date, the application is subject to review by the Planning Commission and, if approved, would be required to obtain all necessary geotechnical approvals and permits from Los Angeles County and other agencies, as applicable, to construct the project.

D. That in granting the variance, the spirit and intent of this title will be observed.

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
5 This finding can be made because the requested Variance will allow the designation of an equestrian set aside area that is harmonious in scale and mass with the site, the natural environment and with adjacent residential development. The lot is sufficient to accommodate the proposed area.

E. That the variance does not grant special privilege to the applicant.

This finding can be made because the Project will designate the required stable and corral set aside area which could, at a future date, result in a common amenity enjoyed by many other properties throughout the City. Strict application of the zoning code would deny the Applicant the same rights as other properties within the RA-S-1 zone.

F. That the variance is consistent with the portions of the County of Los Angeles Hazardous Waste Management Plan relating to siting and siting criteria for hazardous waste facilities.

This finding can be made because the Project is consistent with the applicable portions of the Los Angeles County Hazardous Waste Management Plan related to siting criteria for hazardous waste facilities. The Project site is not listed on the current State of California Hazardous Waste and Substances Sites List, and the Project does not constitute a hazardous waste facility.

G. That the variance request is consistent with the General Plan of the City of Rolling Hills.

This finding can be made because the Project is consistent with the General Plan of the City of Rolling Hills goals to maintain the City’s rural residential character, accommodate residential and equestrian development that is compatible with and complements existing land uses and is sensitive to the natural environment and accounts for environmental hazards. The Project, together with the Variance, aligns with the goals, objectives and policies specified in the General Plan.

Section 7. Based upon the foregoing findings, and the evidence in the record, the Planning Commission hereby approves Zoning Case No. 26-40 subject to the following conditions:

A. The Site Plan and Variance approvals shall expire within two years from the effective date of approval as defined in RHMC Sections 17.46.080 and 17.38.070 of the Zoning Ordinance unless otherwise extended pursuant to the requirements of these sections.

B. If any condition of this resolution is violated, the entitlement granted by this resolution shall be suspended and the privileges granted hereunder shall lapse and upon receipt of written notice from the City, all construction work being performed on the subject property shall immediately cease, other than work determined by the City Manager or his/her designee required to cure the violation. The suspension and stop work order will be lifted once the Applicant cures the violation to the satisfaction of the City Manager or his/her designee. In the event that the Applicant disputes the City Manager or his/her designee’s determination that a

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
6 violation exists or disputes how the violation must be cured, the Applicant may request a hearing before the City Council. The hearing shall be scheduled at the next regular meeting of the City Council for which the agenda has not yet been posted; the Applicant shall be provided written notice of the hearing. The stop work order shall remain in effect during the pendency of the hearing. The City Council shall make a determination as to whether a violation of this Resolution has occurred. If the Council determines that a violation has not occurred or has been cured by the time of the hearing, the Council will lift the suspension and the stop work order. If the Council determines that a violation has occurred and has not yet been cured, the Council shall provide the Applicant with a deadline to cure the violation; no construction work shall be performed on the property until and unless the violation is cured by the deadline, other than work designated by the Council to accomplish the cure. If the violation is not cured by the deadline, the Council may either extend the deadline at the Applicant’s request or schedule a hearing for the revocation of the entitlements granted by this Resolution pursuant to Chapter

17.58 of the Rolling Hills Municipal Code (RHMC).

C. The applicants shall execute an Affidavit of Acceptance of all conditions of the Site Plan Review and Variance approvals, or the approval shall not be effective.

D. All requirements of the Building and Construction Ordinance, the Zoning ordinance, and of the zone in which the subject property is located must be complied with unless otherwise a variance to such requirement has been approved.

E. The lot shall be developed and maintained in substantial conformance with the site plan on file at City Hall and approved by the Planning Commission on August 18, 2026 except as otherwise provided in these conditions. The working drawings submitted to the Department of Building and Safety for plan check review shall conform to the approved development plan.

All conditions of the Site Plan Review and Variance approvals shall be incorporated into the building permit working drawings, and where applicable complied with prior to issuance of a grading or building permit from the building department.

The conditions of approval of this Resolution shall be printed onto a separate sheet and included in the building plans submitted to the Building Department for review and shall be kept on site at all times.

Any proposed modifications and/or changes to the approved project, including resulting from field conditions, shall be discussed with staff so that staff can determine whether the modification is minor or major in nature. Minor modifications are subject to approval by the City Manager or his or her designee. Major modifications are subject to approval by the Planning Commissioner after a public hearing. Applicant shall not implement modifications or changes to the approved project without the appropriate approval from the City Manager or designee or the Planning Commission, as required.

F. Prior to submittal of final working drawings to Building and Safety Department for issuance of building and grading permits, the plans for the project shall be submitted to City staff for verification that the final plans are in compliance with the plans approved by the Planning Commission.

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
7 G. A licensed professional preparing construction plans for this project for Building Department review shall execute a Certificate affirming that the plans conform in all respects to this Resolution approving this project and all of the conditions set forth herein and the City’s Building Code and Zoning Ordinance.

Further, the person obtaining a building and/or grading permit for this project shall execute a Certificate of Construction stating that the project will be constructed according to this Resolution and any plans approved therewith.

H. The total structural coverage on the building pad shall not exceed 6,626 square feet or 17.8%.

I. Total lot coverage of structures and paved areas shall not exceed 12,670 square feet or 32.9%.

J. The disturbance of the lot shall not exceed 21,500 square feet of surface area or

57.6% of the lot area.

K. The Applicant shall secure all permits from the Department of Building and Safety prior to commencing any work, and pay all applicable Building and Safety and Public Works Department fees and Palos Verdes Peninsula Unified School District fees, if any. All conditions of this Resolution, when applicable, must be complied with prior to the issuance of a grading or building permit from the Building and Safety Department.

L. Hydrology, soils, geology and other reports, as required by the Building and Public Works Departments, and as may be required by the Building Official, shall be prepared.

M. The Applicant shall submit a detailed drainage plan to the City’s drainage engineer.

This project shall meet the requirements of the City’s Low Impact Development portion of the Storm Water Management and Pollution Control ordinance, if applicable. The applicant shall comply with grading requirements relative to submittal of grading and construction reports as required by the Building Official. In order to prevent sediments and water run-off from reaching the canyon from the disturbed slopes and an erosion control plan shall be submitted to the Building Department and implemented, even if grading permits have not been issued by that time.

N. Prior to issuance of a grading permit a detailed landscaping plan shall be submitted to City staff for review. The landscaping shall be subject to all current and applicable City standards, including the requirements of the City’s Water Efficient Landscape Ordinance, (Chapter 13.18 of the RHMC). The landscaping plan shall utilize to the maximum extent feasible, plants that are native to the area, are water-wise and are consistent with the rural character of the community. A Certificate of Completion shall be submitted by the Project designer or contractor to the City prior to final landscape installation inspection. A final inspection shall not be granted unless the slopes are vegetated.

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
8 O. The applicant shall comply with all requirements of the Low Impact Development requirements for storm water management on site (RHMC Chapter 8.32).

P. Prior to any further grading activity, the Applicant shall inform the City and RHCA staff of the date and time of this activity. Workers shall implement Best Management Practices to assure that streets and adjacent properties are not impacted.

Q. The graded areas shall be landscaped and continually maintained in good condition. Any trees and shrubs used in the landscaping scheme for this project shall be planted in a way that will not result in a hedge like screening and will not impair views from neighboring properties. Pursuant to Chapter 8.30 of the RHMC, the property shall at all times be maintained free of dead trees and vegetation.

R. The City or the Building Department may require a construction fence for the duration of the grading for this project. Such fence shall not be located in any easement or cross over trails or natural drainage course and shall be removed immediately upon completion of the grading work.

S. Any construction facility, such as a construction trailer/office or portable toilets, to a maximum extent practicable, shall be located in a manner not visible from the street, and be in a location satisfactory to City staff.

T. There shall be no discarding of any debris, trash, soil and construction spoils or any other material into the canyon or deposited anywhere on the property, including easements.

No grading, planting, structures, drainage devices or hardscape, including driveways, or storage of any objects including building materials shall take place in the easements, unless approved by the RHCA.

U. The property owners shall be required to conform to the Regional Water Quality Control Board and County Health Department requirements for the installation and maintenance of storm water drainage facilities and onsite wastewater treatment system/septic system.

V. Prior to construction, an on-site inspection and site walk-through, including through all existing structures as needed, shall be scheduled with City Staff and the applicant.

W. During construction, the property owners shall be required to schedule and regulate construction and related traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

X. Construction vehicles or equipment, employees’ vehicles, delivery trucks shall not impede any traffic lanes to maximum extend practical; if traffic must be blocked in order to aid in

Resolution No. 2026-15
7 Outrider Road (TRH I LLC)
9 the construction, no more than a single lane may be blocked for a short period of time and flagmen utilized on both sides of the impeded area to direct traffic.

Y. Prior to demolition of the existing structures, an investigation shall be conducted for the presence of hazardous chemicals, lead-based paints or products, mercury and asbestoscontaining materials (ACMs). If hazardous chemicals, lead-based paints or products, mercury or ACMs are identified, remediation shall be undertaken in compliance with California environmental regulations and policies.

Z. During construction, to the extent feasible, all parking shall take place on the project site, on the new driveway and, if necessary, any overflow parking may take place within the unimproved roadway easements along adjacent streets, and shall not obstruct neighboring driveways, visibility at intersections or pedestrian and equestrian passage. During construction, to the maximum extent feasible, employees of the contractor shall car-pool into the City. To the extent feasible, a minimum of 4’ wide path, from the edge of the roadway pavement, for pedestrian and equestrian passage shall be available and be clear of vehicles, construction materials and equipment at all times.

AA. During construction, the property owners shall be required to schedule and regulate construction and relate traffic noise throughout the day between the hours of 7 AM and 6 PM, Monday through Saturday only, when construction and mechanical equipment noise is permitted, so as not to interfere with the quiet residential environment of the City of Rolling Hills.

AB. During construction, dust control measures shall be used to stabilize the soil from wind erosion and reduce dust and objectionable odors generated by construction activities in accordance with South Coast Air Quality Management District, Los Angeles County and local ordinances and engineering practices.

AC. During construction, an Erosion Control Plan containing the elements set forth in Section 7010 of the 2025 County of Los Angeles Uniform Building Code shall be followed to minimize erosion and to protect slopes and channels to control storm water pollution.

AD. During construction, the property owner and/or his/her contractor/applicant shall be responsible for compliance with the no-smoking provisions in the Municipal Code. The contractor shall not use tools that could produce a spark, including for clearing and grubbing, during red flag warning conditions. It is the sole responsibility of the property owner and/or his/her contractor to monitor the red flag warning conditions.

AE. During construction, conformance with the air quality management district requirements, storm water pollution prevention practices, county and local ordinances and engineering practices so that people or property are not exposed to undue vehicle trips, noise, dust, objectionable odors, landslides, mudflows, erosion, or land subsidence shall be required.

AF. Minimum of 65% of the construction material spoils shall be recycled and diverted from landfills. The hauler shall obtain a Construction and Demolition permit from the City and provide proof of recycling.

1000’ Radius Map
7 Outrider Road, City of Rolling Hills
APN: 7567-003-036
City of Rolling Hills
TITLE RADIUS MAP CASE NO. Zoning Case No. 26-40
Site Plan Review, Variances

OWNER THR I LLC
ADDRESS 7 Outrider Road, Rolling Hills, CA 90274
1000 ft

Proximity Map
100’
230’
150’
100’

Development Table
Zoning Case No. 26-40
7 OUTRIDER ROAD

EXISTING PROPOSED TOTAL
RA-S-1 Zone Single-family
residence and
attached garage
Single-family residence and
attached garage, with additions
and accessory structures
Net Lot Area 37,320 SF - 37,320 SF
Residence 4,547 SF +372 SF Primary Suite Addition
-237 SF (ADU conversion)
-173 SF (Garage conversion)
4,536 SF
Garage 580 SF +173 SF (conversion) 766 SF
Swimming Pools/Spa 810 SF - 810 SF
Accessory Dwelling Unit
(Attached ADU)
+237 SF (conversion)
+551 SF (new construction)
788 SF
Stable
(450 SF Min. set aside)
450 SF (set aside) 450 SF (set aside)
Corral
(550 SF Min. set aside)
550 SF (set aside) 550 SF (set aside)
Attached Covered Porches 112 SF -112 SF (demo), +387 SF (new) 387 SF Entryway/Porte Cochere, Breezeways 229 SF - 229 SF
Outdoor Kitchen 67 SF - 67 SF
Shed 120 SF - 120 SF
Service Yard
(Min. 96 SF)
139 SF - 139 SF
Primary Driveway 4,024 SF - 1,110 SF
(removing hardscape,
installing permeable pavers)
2,914 SF
Paved walkways/Patio Areas/Courtyards 2,256 SF -1,696 SF (removing hardscape,
installing permeable pavers)
560 SF
Pool Decking 3,199 SF -1,663 SF
(removing hardscape,
installing permeable pavers)
1,536 SF
Grading
(must be balanced onsite)
32 CY CUT 32 CY TOTAL
(EXEMPT EXPORT)
Structural Lot Coverage
(20% Max)
6,626 SF (17.75%) 647 SF (1.73%) 7,273 SF (19.5%)
Flatwork Lot Coverage
(15% Max)
9,479 SF (25.4%) - 4,469 SF (-11.97%) 5,010 SF (13.42%) Total Lot Coverage
Structures + Flatwork (35% Max)
16,105 SF (43.1%) -3,649 SF (-9.8%) 12,283 SF (32.9%)
Building Pad 1 Coverage
22,500 SF pad area
5,137 SF (26.3%) 372 SF (1.9%) 5,509 SF (28.3%)
Building Pad 2 Coverage
2,000 SF pad area
0 SF 450 SF (22.5%) 450 SF (22.5%)
Total Disturbed Area
(40% Max.)
21,500 SF (57.6%)
Legal Nonconforming
NO CHANGE 21,500 SF (57.6%)
Building Heights Maximum
(21 FT Max.)

15.7 FT +1.3 FT 17 FT

Item: 12.A.

Meeting Date: 9/28/2026
To: City Council
From: Samantha Crew, Management Analyst
Thru: Karina Bañales, City Manager
Subject: Consideration and Possible Action to Approve a Memorandum of Understanding for the PANO AI Wildfire Detection Camera System
Background:

The Palos Verdes Peninsula is located within a high fire risk area, with portions designated as Very High Fire Hazard Severity Zones. Early detection of brush fires can assist first responders in identifying potential wildfire incidents before they escalate and threaten lives and property.

In October 2022, the City of Rancho Palos Verdes (RPV) entered into a five-year agreement with Pano AI for a Peninsula-wide wildfire detection camera system. The system consists of four highmounted cameras that are monitored 24 hours a day, seven days a week, and use artificial intelligence technology to identify potential wildfire smoke.

Between 2023 and 2025, four cameras were installed at the Ken Dyda Civic Center, Terranea Resort, a commercial building in Torrance near Lomita Boulevard and Hawthorne Boulevard, and near the Cal Water tanks on San Pedro Hill. Public safety agencies and designated City personnel receive alerts of potential brush fires and have access to an administrative portal that provides real-time camera views, current and past alerts, weather information, heat maps, and other information to assist with situational awareness.

The Members were allocated $1.5 million through Assembly Member Al Muratsuchi to fund operating costs for the wildfire detection camera program. This earmarked State funding was allocated under Section 19.56 of the Budget Act of 2022 and is anticipated to fund program operations through Fiscal Year 2031-2032.

On August 23, 2021, the City Council considered an initiative by RPV to explore the installation of wildfire monitoring cameras and potential Peninsula-wide coverage. At that time, the project was in the preliminary stages and specific camera locations and funding had not yet been established (Attachment A).

Since the City Council’s initial consideration of the wildfire camera initiative in 2021, State funding has been secured, RPV has entered into an agreement with Pano AI, and four cameras have been

installed and placed into operation. However, no formal agreement currently establishes the participating Peninsula cities’ respective roles, responsibilities, and future cost-sharing obligations.

The proposed Memorandum of Understanding (MOU) would formalize the regional partnership and establish a framework for the continued administration and future funding of the program.

Discussion:

Under the proposed MOU (Attachment B), RPV would continue to serve as the lead agency responsible for administering the Pano AI program. Responsibilities include management of the vendor agreement and payments, coordination of camera maintenance and repairs, communication of program updates to the participating cities, and program accounting and record keeping. The MOU also includes provisions related to notification of changes to the vendor agreement, insurance, indemnification, cybersecurity, and program reporting.

The MOU identifies September 22, 2026, as the Effective Date. Pursuant to Section 3(a), Initiation of MOU, the MOU becomes effective upon approval by a Member, provided that at least two other Members, including the Lead Agency, approve the MOU within 60 days. With approval by the RPV, as Lead Agency, on September 15, 2026, and the City of Rolling Hills Estates (RHE) on September 22, 2026, the requirements for initiation of the MOU have been satisfied.

The proposed cost-sharing formula would apply when State funding is no longer available and is based on the same methodology used for other Peninsula programs. Under the formula, Rancho Palos Verdes is responsible for 60%, Palos Verdes Estates 20%, Rolling Hills Estates 13%, and Rolling Hills 7%. At the current annual program cost of $140,000, Rolling Hills' proportional share would be $9,800 annually.

Participating cities may also request access to the Pano AI administrative portal for situational awareness. In addition, Pano AI has offered a public-facing webpage at no additional cost that would provide community members with limited viewing access to the wildfire detection cameras. The webpage would be published only after review and approval by the participating cities and would include disclaimers regarding the limitations of the system.

As outlined in the agreement, the Pano AI system serves as a supplemental situational awareness tool and is not a guaranteed emergency response system. First responder agencies remain responsible for responding to wildfire and other emergency incidents.

The MOU will also be presented to the Palos Verdes Estates (PVE) City Council for consideration.

Approval by the Rolling Hills City Council would formalize the City’s participation in the regional program and establish the framework for its future management and funding.

Conclusion
The Pano AI Wildfire Detection Camera System provides a regional tool to support early wildfire detection and situational awareness throughout the Palos Verdes Peninsula. The proposed MOU formalizes the existing partnership among the four Peninsula cities and establishes responsibilities for program administration and future cost sharing.

Staff recommends that the City Council authorize the Mayor to execute the MOU.

Fiscal Impact:

Approval of the MOU does not result in an immediate fiscal impact to the City of Rolling Hills.

The Pano AI program currently costs $140,000 annually and is funded through a $1.5 million State

allocation secured for the Peninsula-wide program. The current agreement runs through October 18, 2027. Assuming annual costs remain at approximately $140,000, the remaining State funding is anticipated to support program operations through Fiscal Year 2031-2032.

Once the State funding is exhausted, Rolling Hills would be responsible for 7% of the program cost.

Based on the current annual cost, the City's share would be approximately $9,800 per year. Actual future costs will depend on the cost of the Pano AI agreement at that time.

Recommendation:

Staff recommends that the City Council authorize the Mayor to sign a Memorandum of Understanding between the Cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills Estates, and Rolling Hills memorializing a formal agreement regarding the management and funding of the Peninsula-wide Pano AI Wildfire Detection Camera System.

Attachments:

1. Attachment A - CL_AGN_210823_PanoAI

2. Attachment B - CA_MOU_260928_PanoAI

Agenda Item No.: 9.A
Mtg. Date: 08/23/2021
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: JANELY SANDOVAL, CITY CLERK
THRU: ELAINE JENG P.E., CITY MANAGER
SUBJECT: CONSIDER RANCHO PALOS VERDES' INITIATIVE TO INSTALL WILDFIRE MONITORING CAMERAS. (DIERINGER)
DATE: August 23, 2021
BACKGROUND:

On August 17, 2021, the City of Rancho Palos Verdes City Council directed staff to continue to explore the installation of wildfire monitoring cameras within city limits. Rancho Palos Verdes' staff report on this matter gave an overview of camera functions, implementation, estimated cost, and suggested avenues to fund the project. The referenced report is attached to this report.

Mayor Bea Dieringer requested staff to present the City of Rancho Palos Verdes' initiative on the wildfire monitoring cameras to the Rolling Hills City Council for consideration.

DISCUSSION:

Excerpts of the City of Rancho Palos Verdes report discuss the ALERTWildfire Camera Network and the partnership with Southern California Edison (SCE). ALERTWildfire is a consortium of three universities providing access to state-of-the-art, fire cameras to help firefighters and first responders to fight wildfires. As a part of SCE's Wildfire Mitigation Plan, SCE aimed to install up to 150 cameras with high fire risk areas between 2018 and 2020. SCE's partnership with ALERTWildfire Camera Network identified optimal placement of SCE's cameras.

Rancho Palos Verdes reported that in their research, SCE stated that it will not fund additional cameras beyond the approved Wildfire Mitigation Plan's scope. None of the installed cameras are in Rancho Palos Verdes or the Palos Verdes Peninsula. Rancho Palos Verdes concluded that they would need to install such cameras on its own.

In Mayor Dieringer's coordination with the Peninsula cities, she was asked by the City of Rancho Palos Verdes to have Rolling Hills take on similar initiative for Peninsula wide coverage.

FISCAL IMPACT:

The preliminary estimate for five wildfire monitoring cameras obtained by Rancho Palos Verdes was $71,525. This estimate includes purchase, installation and mounting of five wildfire cameras. The

camera locations were not selected at the time of the August 17, 2021 report. Rancho Palos Verdes staff recommended placing the initial five cameras on City-owned properties, including the Palos Verdes Nature Preserve. Rancho Palos Verdes' research also noted that the initiative would include purchasing monitors, software, and hardware to monitor and record activity within the City, as well as staffing. In addition, ongoing maintenance and equipment replacement would also have to be taken into consideration. There were no cost mentioned relating to aforementioned components of the initiative.

RECOMMENDATION:

Receive a report from Mayor Dieringer on the City of Rancho Palos Verdes' plan to install wildfire monitoring cameras, and provide direction to staff.

ATTACHMENTS:

RPV's Wildfire Monitoring Cameras Staff Report.pdf

CITY COUNCIL MEETING DATE: 08/17/2021
AGENDA REPORT AGENDA HEADING: Regular Business
AGENDA TITLE:

Consideration and possible action to receive a report on installing Wildfire Monitoring Cameras.

RECOMMENDED COUNCIL ACTION:
(1) Receive and file a report on installing Wildfire Monitoring Cameras throughout the City’s open space areas; and
(2) If the desire of the City Council is to proceed with the procurement and installation, direct Staff to issue a request for proposals to vendors and present a report to the Council outlining the scope of work, cost estimates, and potential locations for consideration at a future meeting.

FISCAL IMPACT: None at this time
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Jesse Villalpando, Emergency Services Coordinator REVIEWED BY: Karina Bañales, Deputy City Manager
APPROVED BY: Ara Mihranian, AICP, City Manager
ATTACHED SUPPORTING DOCUMENTS:

A. AXIS Communications Q60-E PTZ Dome Network Cameras Informational Sheet (page A-1)
B. Preliminary Cost Estimate (page B-1)
BACKROUND:

At the May 4, 2021 City Council meeting, Councilmember Cruikshank requested Staff prepare a report to be agendized for a future City Council meeting on the City’s options for the installation of high-definition cameras throughout the City to monitor for wildfires.

This report provides an overview of the use of high-definition cameras for wildfire detection and mitigation, considerations for implementation, an estimated cost range, and suggestions for potential funding sources.
1 CITYOF RANCHO PALOS VERDES

California’s worsening wildfires have claimed lives, destroyed property and overextended firefighting resources. Wildfire events have long been a concern for the residents of Rancho Palos Verdes and the Palos Verdes Peninsula. In April 2019, a series of news stories on wildfire preparedness in California highlighted Rancho Palos Verdes as the most populated city in the state with 90% or more of residents living in a Very High Fire Hazard Severity Zone (VHFHSZ). The City of Rancho Palos Verdes has experienced significant wildfires, most recently in August 2009, when a wildfire burned through approximately 230 acres. The fire is believed to have originated in the Portuguese Bend Reserve, where 165 acres were charred. The remaining 65 acres were burned in the City of Rolling Hills. Dozens of homes were threatened and approximately 1,200 residents were forced to evacuate.

Use of Cameras for Fire Detection and Mitigation
Wildfires have extreme consequences on local communities and cause serious damage to infrastructure, injuries, and losses of human lives; therefore, fire detection and monitoring of wildfires, their size, and impact over large areas is becoming increasingly important. To this end, strong efforts have been made to avoid or mitigate such consequences by early fire detection. Historically, forest fires were mainly detected by human observation from fire lookout towers; however, this approach is inefficient, as it is prone to human error and fatigue. Recent advances in technologies, such as high definition cameras offer new tools for detecting and monitoring forest fires.

The installation of high-definition cameras to monitor for wildfires within a local community is critical for combating fires. When a fire is spotted or reported, fixed wildfire cameras can quickly identify and locate hot spots in the area, assist in determining the potential for the fire to spread, and provide first responders with specific intelligence for appropriately scaling fire resources up or down. In addition, strategically placed fixed cameras assist first responders in determining the best evacuation routes through enhanced situational awareness. By utilizing wildfire cameras, first responders can increase their situational awareness and response time, allowing them to react appropriately and effectively before, during, and after a wildfire.

Fixed cameras enable firefighters and first responders to manage firefighting operations more effectively. High-definition video streaming from the wildfire incident site to the City's Emergency Operations Center (EOC) and/or an established Incident Command Post will provide City Staff and first responders with a live, real-time video feed of a wildfire incident, assisting with response operations. This will streamline firefighting capabilities and enable command center personnel to make quick decisions based on real-time data, rather than relying on information relayed through multiple parties or waiting for first responders to arrive. Personnel at the command center will be able to see the direction in which a fire is spreading, allowing them to direct resources to the most effective positions.
2

ALERTWildfire Camera Network
ALERTWildfire is a consortium of three universities – the University of Nevada, Reno, University of California San Diego, and the University of Oregon – providing access to state-of-the-art, pan-tilt-zoom (PTZ) fire cameras and associated tools to help firefighters and first responders: 1) discover/locate/confirm fire ignition; 2) quickly scale fire resources up or down appropriately; 3) monitor fire behavior through containment; 4) during firestorms, help evacuation through enhanced situational awareness; and 5) ensure contained fires are monitored appropriately through their demise.

Over the last five fire seasons (2016-2020), ALERTWildfire has provided critical information for over 1,500 fires, including the Maria, Saddleridge, and Woolsey fires.

ALERTWildfire is an extension of the ALERTTahoe network, which began as a pilot program deploying PTZ cameras and microwave networks in the Lake Tahoe region.

The ALERTWildfire project was designed through a collaborative process with the goal to provide livestreaming views of the areas within the camera view shed to the following website: alertwildfire.org
ALERTwildfire uses AXIS Q60 Network
Cameras, which are high-definition PTZ
cameras manufactured by Axis
Communications, the ALERTWildfire
network's exclusive provider of wildfire
monitoring cameras. ALERTWildfire
has installed over 800 AXIS Q60
Network Cameras on fire towers, cell
towers, and private communications
infrastructures throughout six states to
assist firefighters and the general public
in monitoring wildfires.

SCE Wildfire Cameras
As a part of Southern California Edison’s (SCE) Wildfire Mitigation Plan (WMP), SCE aimed to install up to 160 PTZ HD cameras within high fire risk areas between 2018 and 2020. These cameras are a key component of SCE’s wildfire mitigation strategy and help both fire agencies and SCE emergency management staff in assessing and responding to wildfires. SCE partnered with the ALERTWildfire network (through the University of California San Diego) and coordinated with state, county, and local fire agencies to identify optimal placement of these cameras.

SCE has installed 166 cameras to date and the deployment of SCE funded high-definition cameras is considered complete, as detailed in SCE’s 2020-2022 Wildfire Mitigation Plan, which was approved by the California Public Utilities Company (CPUC) on June 11, 2020. SCE has stated that it will not fund additional cameras beyond the approved plan's 3

scope, and none of the installed cameras are in Rancho Palos Verdes or the Palos Verdes Peninsula. Thus, the City would have to install such cameras on its own.

DISCUSSION:

To utilize cameras as a wildfire detetction and mitigation tool, a complete surveillance camera system would be required for wildfire monitoring throughout the City of Rancho Palos Verdes. This would entail purchasing an adequate number of cameras, monitors, software, and hardware to monitor and record activity within the City, as well as staffing.

In addition, ongoing maintenance and equipment replacement would also have to be taken into account. The following is information to consider in determining whether to proceed with the installation of said cameras throughout the City’s open space areas.

Camera Capabilities
ALERTWildfire is currently utilizing Axis Q6055-E outdoor-ready PTZ network cameras.

These high-definition network cameras are able to pan, tilt, zoom and perform 360-degree sweeps approximately every two minutes with 12 high-definition frames per sweep. The cameras are equipped with near-infrared capabilities, which enables them to operate in low-to-no-light conditions. They include a time-lapse function that can be used to verify wildfire reports and monitor the progression of wildfires and environmental conditions.

These cameras support 1080p HDTV signals, have a 32x zoom, and compress video at a low bitrate. On a clear day, each camera has a view of up to 60 miles and up to 120 miles at night. According to Axis Communications' informational sheet (Attachment A) on the Q60-E PTZ Dome Network Cameras, the aluminum casing of the cameras can withstand temperatures of up to 140 degrees Fahrenheit, although the cameras are typically mounted on the tops of towers, where temperatures caused by wildfires are irrelevant.

Recommendations for Installation
There is an expressed interest in installing wildfire cameras to monitor for fires in the City's canyons and open space areas, assisting firefighters and the general public in spotting fire ignitions before they become full-fledged conflagrations. Due to the remote locations where the cameras would be installed, they need to be rugged enough to withstand the elements, including seismic activity. Additionally, they must deliver crystal-clear images in a variety of lighting conditions and have the ability to zoom in on fires that may be miles or miles away. While network cameras can be installed virtually anywhere, they must be powered and connected to the internet in order to function properly. Fully solar-powered energy options are available at an additional cost.

Due to the ALERTwildfire cameras' history of dependability and compliance with the aforementioned requirements, if desired by the City Council, at this time, Staff recommends that the City seek assistance from a vendor to install five (5) AXIS Q60 Network Cameras throughout the City as a pilot program. This will ensure rapid implementation and compatibility with AlertWildfire's camera network. 4

Potential Camera Locations
Locations for the recommended five wildfire monitoring cameras on City-owned properties (including the Palos Verdes Nature Preserve) would be identified and recommended by Staff and the Los Angeles County Fire Department for consideration by the City Council at a future date. Only City Staff and Fire Department peronnel would have access to the cameras, and their purpose would be strictly limited to the detection and monitoring of wildfires. The City Council could decide whether to make the live feeds available to the public, as are other cameras in the ALERTWildfire network, or make them viewable only to City Staff and the Fire Department. To provide privacy near cameras located within the Wildland Urban Interface (WUI), buildings and other structures are blocked out from the field of view.

Potential Cost
Staff contacted Axis Communications (the exclusive provider of ALERTwildfire cameras) to obtain preliminary estimates for the recommended five wildfire monitoring cameras within the City. Since Axis Communications is the manufacturor of wildfire cameras, Axis Communications coordinated with its local installation partner DataGear to provide Staff with a preliminary cost estimate of $71,525.71 (Attachment B). The estimated cost of $71,525.71 includes the purchase, installation and mounting of five wildfire cameras located throughout the City's most vulnerable areas to wildfires (final locations to be determined). If directed by the City Council, Staff will issue a request for proposals (RPF) to vendors and present the City Council with a report outlining the scope of work, cost estimates, and potential locations for consideration at a future meeting.

Potential Funding Source - American Rescue Plan Act (ARPA) The ARPA was approved by Congress and subsequently signed into law by President Biden on March 11, 2021. The relief package provides funding in several areas such as state and local aid, education, rental assistance, and transit. Based on the preliminary information that the City received from the Government Finance Officers Association and the League of California Cities, the City’s allocation under the state and local fiscal aid of $350 billion is estimated to be $9.9 million. Based on the most current information, eligible uses may include:
• Revenue replacement for the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent fiscal year prior to the emergency; • Premium pay for essential workers;
• Assistance to small businesses, households, and hard-hit industries, and economic recovery
• Investments in water, sewer, and broadband infrastructure. 5

At this time, Staff recommends using allocation from the ARPA to potentially fund this project based on the following reasons:

The project is eligible under ARPA's Replacement of Revenue Loss:
• Directly provide services or aid to citizens
• Protection of critical infrastructure
CONCLUSION:

Staff recommends the City Council review the information in this report to determine whether to proceed with the procurement and installation of wildfire monitoring cameras; and if the Council desires, direct Staff to issue an RFP to vendors and return to the City Council at a future meeting with a report outlining the scope of work, cost estimates, and potential locations for consideration.

ALTERNATIVES:

In addition to the Staff recommendation, the following alternative actions are available for the City Council’s consideration:

1. Identify specific areas of research and continue the consideration of installing wildfire monitoring cameras to a future meeting date.

2. Take no action at this time.
6

AXIS Q60-E PTZ Dome Network Cameras
Outdoor, high-speed PTZ domes
AXIS Q60-E cameras are top-of-the-line, outdoor-ready pan/tilt/zoom (PTZ) domes that provide exceptional coverage of wide areas and great detail when zooming in. Designed for easy installation and reliable operation outdoors, they are ideal for city surveillance and airports, train stations, harbors and stadiums.

AXIS Q6045-E Mk II offers a rich viewing experience with HDTV 1080p and 32x optical zoom.

AXIS Q6044-E provides HDTV 720p and 30x optical
zoom. AXIS Q6042-E supports Extended D1 resolution
and 36x optical zoom.

AXIS Q60-E cameras are vandal-resistant (IK10) and
have shock detection, surge protection (railway standards), and protection against dust, rain and snow (IP66 and NEMA 4X). They can operate in temperatures ranging from -50 °C to 50 °C (-58 °F to 122 °F). The cameras’ Arctic Temperature Control ensures safe start-up in
extreme cold. AXIS Q6042-E and AXIS Q6044-E support electronic image stabilization-useful for getting smoother video in windy conditions. In fog, AXIS Q6044-E and AXIS Q6045-E Mk II can provide
clearer video with its automatic defog functionality.

The PTZ domes support autotracking and Active Gatekeeper, and have substantial capacity for third-party intelligent video applications. AXIS Q6045-E Mk II offers additional built-in analytics such as highlight compensation, object removed and enter/exit detection.

AXIS Q60-E cameras have a built-in memory card slot for local storage of recordings. The cameras are powered by High Power over Ethernet using the supplied High PoE
midspan.

Datasheet
> Up to HDTV 1080p
> Up to 36x optical
zoom
> Outdoor-ready and
Arctic Temperature
Control
> Vandal-resistant and
shock detection
> Automatic defog
(AXIS Q6044-E,
AXIS Q6045-E Mk II)
> High PoE
Note: Mounting brackets are sold
separately.

A-1

COMMUNICATIONS
O nv1F 10

High-performance outdoor-ready PTZ domes
The robust AXIS Q60-E PTZ domes are designed for round-the-clock pan/tilt/zoom operation in outdoor environments.

The cameras can be automatically directed to 256 preset positions using guard tour. With endless 360° pan, they enable surveillance of an extremely wide area. High zoom, in combination with high resolution, enables detailed surveillance at great distances. AXIS Q60-E cameras have fast and precise pan/tilt performance. They can also tilt 20° above the horizon, which makes it possible for the cameras to see higher than their mounting position. This can be useful, for example, at a stadium where there is a need to look up at the stands.

The images above show the field of view and level of detail provided by the three AXIS Q60-E PTZ domes.

Snapshots of HDTV 1080p views from AXIS Q6045-E Mk II: at left, wide view; at right, 32x zoomed-in view where the license plate of a car 300 m (984 ft) away can be read.

Great detail with HDTV
Among the three cameras, AXIS Q6045-E Mk II provides the widest field of view-with a 62.8° horizontal angle of view. In addition, AXIS Q6045-E Mk II offers the highest level of detail as it delivers HDTV 1080p performance in compliance with the SMPTE 274M standard regarding a 1920x1080 pixel resolution, full frame rate at 25/30 frames per second, HDTV color fidelity and a 16:9 format.

AXIS Q6045-E Mk II has 32x optical zoom, the combination of the zoom factor and HDTV 1080p allows the license plate of a vehicle to be read some 300 m (984 ft) away- at a further distance than with AXIS Q6042-E, which has 36x optical zoom and standard resolution.

AXIS Q6044-E also offers a wide horizontal viewing angle at 62.9°. The camera’s 30x optical zoom, in combination with HDTV 720p, provides superb zoomed-in views, enabling, for instance, the license plate of a vehicle to be read up to 245 m (800 ft) away. AXIS Q6042-E offers Extended D1 resolution (736x576 in 50 Hz, 752x480 in 60 Hz) and can enable a vehicle’s license plate to be read some 190 m (620 ft) away.

All three PTZ domes support H.264 Main Profile for efficient compression of video that maintains image quality while at the same time minimizing bandwidth use and storage space. The cameras offer day/night functionality, enabling excellent color video during day time, and clear black and white video in low light.

A-2
AXIS 06045-E Mk II

Electronic image stabilization in AXIS Q6042-E and AXIS Q6044-E Cameras with high zoom are sensitive to vibrations from wind and traffic. AXIS Q6042-E and AXIS Q6044-E support electronic image stabilization (EIS), which reduces the effects of camera vibration. In windy conditions, EIS provides clearer, more useful video and helps reduce the size of video files, which leads to lower bandwidth and storage use.

Under vibrating conditions: at left, image without EIS; at right, a snapshot from a vibrating AXIS Q6044-E with EIS activated.

Automatic defog
AXIS Q6044-E and AXIS Q6045-E Mk II support automatic defog, which when activated, automatically detects fog in the scene and digitally filters it out of view to provide clearer video.

Images from AXIS Q6044-E: at left, without automatic defog; at right, with automatic defog activated.

Dimensions Optional accessories

1.AXIS T91A

2.Smoked Dome D

3.Axis High PoE
midspans

4.AXIS T8129 PoE
Extender

5.AXIS P8221
Network I/O
Audio Module

6.AXIS T8310 Video
Surveillance
Control Board

7.RJ45 IP66-rated
cables with
premounted
connector (CAT6)
A-3
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Technical Specifications - AXIS Q60-E PTZ Dome Network Cameras Models AXIS Q6042-E 50 Hz, AXIS Q6042-E 60 Hz
AXIS Q6044-E 50 Hz, AXIS Q6044-E 60 Hz
AXIS Q6045-E Mk II 50 Hz, AXIS Q6045-E Mk II 60 Hz
Camera
Image sensor AXIS Q6042-E: 1/4” ExView HAD Progressive scan CCD AXIS Q6044-E: 1/3” Progressive scan CCD
AXIS Q6045-E Mk II: 1/2.8” Progressive scan CMOS
Lens AXIS Q6042-E: f=3.3-119 mm, F1.4–4.2,
Autofocus, 57.2° – 1.7° viewa
AXIS Q6044-E: f=4.4-132 mm, F1.4–4.6,
Autofocus, 62.9° – 2.2° viewa
AXIS Q6045-E Mk II: f=4.44-142.6 mm, F1.6–4.41,
Autofocus, 62.8° – 2.23° viewa
Day and night Automatically removable infrared-cut filter Minimum
illumination
AXIS Q6042-E: Color: 0.5 lux at 30 IRE F1.4;
B/W: 0.008 lux at 30 IRE F1.4
AXIS Q6044-E: Color: 0.2 lux at 30 IRE F1.4;
B/W: 0.04 lux at 30 IRE F1.4
AXIS Q6045-E Mk II: Color: 0.3 lux at 30 IRE F1.6;
B/W: 0.03 lux at 30 IRE F1.6
Shutter time AXIS Q6042-E: 1/30000 s to 1.5 s (50 Hz),
1/30000 s to 0.5 s (60 Hz)
AXIS Q6044-E: 1/10000 s to 1/4 s
AXIS Q6045-E Mk II: 1/33000 s to 1/3 s (50 Hz),
1/33000 s to 1/4 s (60 Hz)
Pan/Tilt/Zoom E-flip, 256 preset positions, Tour recording, Guard tour, Control queue, On-screen directional indicator, Set new pan 0°
Pan: 360° endless, 0.05°–450°/s; Tilt: 220°, 0.05°–450°/s AXIS Q6042-E: 36x optical zoom and 12x digital zoom,
total 432x zoom
AXIS Q6044-E: 30x optical zoom and 12x digital zoom,
total 360x zoom
AXIS Q6045-E Mk II: 32x optical zoom and 12x digital zoom, total 384x zoom
Video
Video
compression
H.264 Main and Baseline Profiles (MPEG-4 Part 10/AVC)
Motion JPEG
Resolutions AXIS Q6042-E: Extended D1 736x576 to 176x144 (50 Hz), Extended D1 752x480 to 176x120 (60 Hz)
AXIS Q6044-E: 1280x720 (HDTV 720p) to 320x180
AXIS Q6045-E Mk II: 1920x1080 (HDTV 1080p) to 320x180
Frame rate H.264: Up to 25/30 fps (50/60 Hz) in all resolutions Motion JPEG: Up to 25/30 fps (50/60 Hz) in all resolutions AXIS Q6045-E Mk II: Up to 50/60 fps (50/60 Hz) in HDTV 720p Video streaming Multiple, individually configurable streams in H.264 and Motion JPEG
Controllable frame rate and bandwidth
VBR/CBR H.264
Image settings Wide dynamic range (WDR), Manual shutter time, Compression, Color, Brightness, Sharpness, White balance, Exposure control, Exposure zones, Backlight compensation, Fine tuning of behavior at low light, Rotation, Text and image overlay, 32 individual 3D privacy masks, Image freeze on PTZ
AXIS Q6042-E: Electronic image stabilization
AXIS Q6044-E: Electronic image stabilization, Automatic defog AXIS Q6045-E Mk II: Highlight compensation, Automatic defog Network
Security Password protection, IP address filtering, HTTPSbencryption, IEEE 802.1Xbnetwork access control, Digest authentication, User access log, Centralized certificate management
Supported
protocols
IPv4/v6, HTTP, HTTPSb, SSL/TLSb, QoS Layer 3 DiffServ, FTP, CIFS/SMB, SMTP, Bonjour, UPnPTM, SNMPv1/v2c/v3 (MIB-II), DNS, DynDNS, NTP, RTSP, RTP, TCP, UDP, IGMP, RTCP, ICMP, DHCP,

ARP, SOCKS, SSH, NTCIP
System integration
Application
Programming
Interface
Open API for software integration, including VAPIX®
and AXIS Camera Application Platform; specifications at www.axis.com
AXIS Video Hosting System (AVHS) with One-Click Camera
Connection.

ONVIF Profile S, specification at www.onvif.org
Intelligent video Video motion detection, Autotracking, Active Gatekeeper, AXIS Camera Application Platform enabling installation of additional applications
AXIS Q6045-E Mk II: Basic analytics (not to be compared with third-party analytics): Object removed, Enter/exit detector, Fence detector, Object counter, Highlight compensation
Event triggers Video motion detection, Shock detection, Fan, Heater, Temperature, Manual trigger, Autotracking, Moving, PTZ preset, Edge storage events, AXIS Camera Application Platform
AXIS Q6045-E Mk II: Enter/exit, Fence detector, Object removed Event actions File upload: FTP, HTTP, network share and email Notification: email, HTTP and TCP
PTZ preset, Guard tour, Autotracking, Day/night mode, Video recording to edge storage, Pre- and post-alarm video buffering Built-in
installation aids
Pixel counter
General
Casing IP66-, NEMA 4X- and IK10-rated metal casing (aluminum), polycarbonate (PC) clear dome, sunshield (PC/ASA)
Memory 512 MB RAM, 128 MB Flash
Power High Power over Ethernet (High PoE), max. 60 W
Axis High PoE 60 W Midspan 1-port: 100–240 V AC, max. 74 W Connectors RJ45 for 10BASE-T/100BASE-TX PoE
RJ45 Push-pull Connector (IP66) included
Edge storage SD/SDHC/SDXC slot supporting memory card up to 64 GB (card not included); support for recording to network share
(network-attached storage or file server)
Operating
conditions
With 30 W: -20 °C to 50 °C (-4 °F to 122 °F)
With 60 W*: -50 °C to 50 °C (-58 °F to 122 °F)
Humidity 10-100% RH (condensing)
* Arctic Temperature Control enables camera start-up at temperatures as low as -50 ºC (-58 ºF)
Storage
conditions
-50 °C to 60 °C (-58 °F to 140 °F)
Approvals EN 55022 Class A, EN 61000-3-2, EN 61000-3-3, EN 61000-6-1, EN 61000-6-2, EN 55024, EN 50121-4, IEC 62236-4,
FCC Part 15 Subpart B Class A, ICES-003 Class A, VCCI Class A, C-tick AS/NZS CISPR 22 Class A, KCC KN22 Class A, KN24, IEC/EN/UL 60950-1, IEC/EN/UL 60950-22, IEC/EN 60529 IP66, NEMA 250 Type 4X, NEMA TS-2-2003 v 02.06, subsection 2.2.7,

2.2.8, 2.2.9; IEC 62262 IK10, IEC 60068-2-1, IEC 60068-2-2, IEC 60068-2-78, IEC 60068-2-14, IEC 60068-2-30,
IEC 60068-2-6, IEC 60068-2-27, IEC 60068-2-60, ISO 4892-2 Midspan: EN 60950-1, GS, UL, cUL, CE, FCC, VCCI, CB, KCC, UL-AR Weight 3.7 kg (8.2 lb.)
Included
accessories
Axis High PoE 60 W Midspan 1-port, RJ45 Push-pull
Connector (IP66), Sunshield, Installation Guide, Installation and Management Software CD, Windows decoder 1-user license
Video
management
software
AXIS Camera Companion (included), AXIS Camera Station
and video management software from Axis’ Application
Development Partners (not included). For more information, see www.axis.com/products/video/software
Warranty Axis 3-year warranty and AXIS Extended Warranty option, see www.axis.com/warranty
a. Horizontal angle of view
b. This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (www.openssl.org), and cryptographic software written by Eric Young ([email protected]).

More information is available at www.axis.com
www.axis.com
©2014 Axis Communications AB. AXIS COMMUNICATIONS, AXIS, ETRAX, ARTPEC and VAPIX are registered trademarks or trademark applications of Axis AB in various jurisdictions. All other company names and products are trademarks or registered trademarks of their respective companies. We reserve the right to introduce modifications without notice. 60196/EN/M4.4/112014
A-4

COMMUNICATIONS

Quote
Date
8/9/2021
Quote #
5688
City Of Rancho Palos Verdes
Jesse Villalpando
309040 Hawthorne Blvd.

Rancho Palos Verdes, Ca. 90275
Ship To
City Of Rancho Palos Verdes
Jesse Villalpando
309040 Hawthorne Blvd.

Rancho Palos Verdes, CA 90275
Rep Terms
Total
Subtotal
Sales Tax (10.25%)
500 W. Dyer Rd, Santa Ana CA 92707 | www.DataGear.com | (714) 556 - 5055 Qty Item # Description Price Total
02148-001 AAXIS Q6078-E PTZ CameraThis outdoor,
vandal-resistant camera is IP66, NEMA 4X, and
IK10-rated to protect against dust, rain, snow, and
impacts. Arctic temperature control ensures startup from a deeply frozen state and operation in temperatures
ranging from -40 °C to 50 °C (-40 °F to 122 °F).

Autotracking 2 with click and track functionality and an orientation aid
5 2,980.00 14,900.00T
5 T91B67 Pole Mount 65 - 165MM 175.00 875.00T
5504-821 Axis T91D61 Wall Mount Aluminum Wall Mount 1.5 Inch Pipe Compatible with Axis Fixed Domes
5 92.00 460.00T
EH-1200FX-ODU-H-EXT Siklu EtherHaul 1200FX ODU with Adpter:Tx High;Ports:2x Copper;Power POE with 100Mbs
10 2,254.00 22,540.00T
EH-60W-AC-PoE-US Siklu PoE Enjector 60W ( 100--240 AC Source, US Cable )
20 89.00 1,780.00T
10 EH-ANT-1ft Siklu EtherHaul 1ft antenna ( FCC/ETSI ) 225.00 2,250.00T FAA-Licensing FCC Universal Licensing System (ULS): ULS Home.

Fee for registrating each site with FCC
10 269.00 2,690.00T
5 MISC Cable Cat6e / Mounts / Unistrut / Pole 698.00 3,490.00T 40 Labor A Wireless Network Engineer / Per Hour Charge 192.50 7,700.00 40 Labor E Installer / Per Hour Charge 138.00 5,520.00
5 RENTAL Equipment Rental 45 foot Bucket Truck 780.00 3,900.00T

B-1
I'.

YEARS

Quote
Date
8/9/2021
Quote #
5688
City Of Rancho Palos Verdes
Jesse Villalpando
309040 Hawthorne Blvd.

Rancho Palos Verdes, Ca. 90275
Ship To
City Of Rancho Palos Verdes
Jesse Villalpando
309040 Hawthorne Blvd.

Rancho Palos Verdes, CA 90275
Rep Terms
Total
Subtotal
Sales Tax (10.25%)
500 W. Dyer Rd, Santa Ana CA 92707 | www.DataGear.com | (714) 556 - 5055 Qty Item # Description Price Total
Time to Install 5 cameras and associated links 5 days ( 40 Hours )

$71,525.71
$66,105.00
$5,420.71
B-2
~
YEARS

1 MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITIES OF RANCHO PALOS VERDES, PALOS VERDES

ESTATES, ROLLING HILLS ESTATES, AND ROLLING

HILLS RELATING TO USAGE AND MANAGEMENT OF

THE PANO AI WILDFIRE DETECTION CAMERAS
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is effective as of September 22, 2026, (“Effective Date”) between the CITY OF RANCHO PALOS VERDES, a general law city & municipal corporation (“Rancho Palos Verdes” or “Lead Agency”), CITY OF PALOS VERDES ESTATES, a municipal corporation (“Palos Verdes Estates”), the CITY OF ROLLING HILLS ESTATES, a municipal corporation (“Rolling Hills Estates”), and the CITY OF ROLLING HILLS, a municipal corporation (“Rolling Hills”). Each of the foregoing cities may be referred to individually as a “Member” and collectively as the “Members.”

RECITALS
A. The cities of Rancho Palos Verdes, Palos Verdes Estates, Rolling Hills Estates, and Rolling Hills are all located on the Palos Verdes Peninsula (“Peninsula”).

B. The Members have deemed wildfire detection cameras (“Wildfire Detection Cameras”) to be a vital measure to help detect and alert authorities of fires and potential fire activity on the Peninsula.

C. The Members have actively sought funding for Wildfire Detection Cameras through applications for state funding.

D. The Members were allocated $1.5 million through Assembly Member Al Muratsuchi to fund operating costs for Wildfire Detection Cameras. This earmarked state funding was allocated under Section 19.56 of the Budget Act of 2022; these funds will last through Fiscal Year (FY) 2031-2032.

E. The City of Rancho Palos Verdes entered into a Master Customer Agreement (“Agreement”) with Pano AI on October 18, 2022, which was initially set to expire on October 18, 2027, or until all statements of work expire, whichever comes later.

F. Pano AI’s Wildfire Detection Cameras employ a proprietary AI algorithm for smoke detection and involve the deployment of high-definition cameras on existing structures or stand-alone towers that continuously scans the landscape to spot, evaluate, and signal wildfire activity generally within a 10-mile radius. Pano AI provides subscription-based services for viewing 360-degree images captured every 60 seconds 24 hours a day, seven days a week, by selfrotating high-definition cameras.

G. The Agreement allows the Lead Agency to lease four Wildfire Detection Cameras at locations described within the Agreement, with Pano AI managing all installation, maintenance and operational expenses at the subscription cost of $35,000 per year per camera for a total of $140,000 annually. The Agreement also includes a hardware refresh in year five and in year ten at no additional cost to ensure the latest camera technology is employed.

2 H. Pursuant to the Agreement, four (4) Wildfire Detection Cameras were installed between May 2023 and December 2025 at Ken Dyda Civic Center, Terranea Resort, Torrance (office building rooftop at the Public Storage parking lot on Lomita Blvd & Hawthorne), and San Pedro Hill (near San Ramon Reserve Cal Water Tanks).

I. Notifications are provided to local, state, and national fire and law agencies, the National Weather Service, Palos Verdes Estates Police Department, Los Angeles County Fire and Sheriff’s Department, and Rancho Palos Verdes City leadership. Further correspondence between Pano AI, first responder agencies, and city leadership regarding alerted smoke through the cameras have and will continue to occur through regular channels for regional incident communication.

While Members may receive notifications to support situational awareness, only first responder agencies (fire and law enforcement departments) are responsible for a given area and will have the obligation to respond to incidents and notifying Members.

J. All Members, upon request, will have voluntary access to the Pano AI administrative portal for the Wildfire Detection Camera’s website. This website allows the cities and first responder agencies to see the cameras in real time and view current and past alerts and incidents, along with weather, heat maps, and other information to assist in overall situational awareness.

K. Pano AI has provided the opportunity, at no additional cost, to provide a public webpage that allows community members with limited viewing access to the Wildfire Detection Cameras. The webpage will be published after all Members review and approve it.

L. Members desire to divide the costs of the Wildfire Detection Cameras under the Agreement as provided in this MOU, while continuously seeking county, state, federal, and congressional funding to help offset costs.

AGREEMENT
NOW, THEREFORE, in consideration of the promises, terms, conditions and covenants contained herein, the parties agree as follows:

1. Recitals Incorporated. The recitals are incorporated by reference and made a part of this MOU, as are the attached exhibits.

2. Purposes. The purpose of this MOU is to cooperatively manage funding for the Wildfire Detection Cameras.

3. Initiation and Term.
(a) Initiation of MOU. Upon approval of the MOU by any Member, and provided that within 60 days of such action, at least two (2) other Members including the Lead Agency have approved the MOU, this MOU will become effective.
(b) Term. The MOU will remain in effect from the Effective Date until termination in accordance with Section 9.

3 4. Lead Agency. The City of Rancho Palos Verdes agrees:
(a) Vendor Agreement Contract. The Lead Agency shall enter into the Agreement attached hereto as Exhibit A (“Agreement”) with the Vendor, Pano AI. The other Members will not be in privity of the Agreement with the Vendor, but the Lead Agency relies on the Members to fulfill their obligations under this MOU. The Lead Agency will notify the other Members in writing at least 15 days prior to any proposed change to the Agreement, including any changes related to increased vendor costs. The Lead Agency shall require that Pano AI maintain throughout the term of the Agreement insurance coverages and limits reasonably acceptable to the Lead Agency and consistent with industry standards for technology service providers performing similar services for public agencies.
(b) To the extent available under the Agreement, all Members shall be included as additional insureds under applicable liability policies maintained by Pano AI. (c) The Lead Agency shall not materially amend, waive, reduce, or terminate any insurance, indemnification, limitation of liability, cybersecurity, or risk transfer provision contained in the Agreement without providing written notice to all Members at least thirty (30) days prior to such change.
(d) The Lead Agency shall make reasonable efforts to ensure the Agreement requires Pano AI to defend, indemnify, and hold harmless all Members and their respective elected officials, officers, employees, volunteers, and agents from third-party claims arising out of Pano AI's negligent acts, errors, omissions, willful misconduct, infringement of intellectual property rights, cybersecurity failures, or breach of contractual obligations. (e) Cybersecurity and System Security. Each Member shall be responsible for managing and controlling access credentials issued to its personnel and shall use reasonable administrative, technical, and operational safeguards to prevent unauthorized access to the Pano AI platform.

1. The Lead Agency shall promptly notify all Members of any known cybersecurity incident, unauthorized access event, ransomware attack, data breach, service disruption, or other material security event involving the Pano AI platform that could reasonably affect a Member's operations or access to the system.

2. No Member shall be responsible for cybersecurity incidents caused solely by another Member, the vendor, or any third party.
(f) Camera Maintenance. The Lead Agency shall coordinate maintenance of the Wildfire Detection Cameras with Pano AI.
(g) Website Maintenance. The Lead Agency shall coordinate maintenance of, and access to, the Pano AI website, along with the development and publication of a public facing webpage between Pano AI and the Members. The public facing webpage shall not be published until all Members who have signed this MOU have reviewed and approved it.

4 The public-facing website link will be placed on the PVPReady.gov and, where appropriate, city websites with a disclaimer stating the following advisory:

1. Information displayed is provided for informational and situational awareness purposes only;

2. The information may not be current or complete;

3. Members do not guarantee uninterrupted availability or accuracy of the information;

4. The public should not rely upon the system for emergency response purposes; and

5. Emergency services should always be contacted through established emergency communication systems.
(h) Invoice. The Lead Agency shall invoice the Members in amounts not exceeding the invoice amounts shown in Exhibit B.
(i) Expenditure. The Lead Agency shall utilize the funds deposited by the Members only for the administration of the Agreement and shall be responsible for ensuring the costs of the Agreement with Pano AI are paid.
(j) Accounting. The Lead Agency shall provide an accounting of the Agreement costs and to provide such accounting to the Members within 60 days following (i) the end of each fiscal year (June 30) that this MOU remains in effect, (ii) the withdrawal of any Member, (iii) the termination of the Agreement, or (iv) the request of any Member. (k) Reports. The Lead Agency shall provide to the Members periodic reports, as needed, regarding functionality and updates to the Wildfire Detection Cameras.

5. Duties of All Members. The Members agree:
(a) Payment. To pay to the Lead Agency their proportional share of the Agreement as shown in Exhibit B. The cost estimates presented in Exhibit B have been agreed upon by the Members and are subject to changes in the actual cost of the Agreement. Payment shall be due to the Lead Agency within 30 days of the Member receiving an invoice from the Lead Agency Agreement. The percentages to be paid by each Member under the Cost Allocation Formula (“Formula”) are as follows:

5 COST ALLOCATION FORMULA
(FORMULA)
Member Percentage
City of Rancho Palos Verdes 60%
City of Palos Verdes Estates 20%
City of Rolling Hills Estates 13%
City of Rolling Hills 7%
(b) Outreach. To help amplify messaging related to the Wildfire Detection Cameras to their residents.
(c) Wildfire Detection Technology Limitations.

1. The Members acknowledge that wildfire detection technologies, artificial intelligence systems, cameras, communications networks, software platforms, and related equipment are supplemental situational awareness tools only and are not guaranteed emergency response systems.

2. The Wildfire Detection Cameras may experience interruptions, outages, false positive alerts, false negative alerts, delayed notifications, communication failures, image quality issues, environmental interference, maintenance downtime, or other operational limitations.

3. Nothing in this MOU shall be construed as creating a duty on the part of any Member to detect, identify, verify, report, monitor, suppress, investigate, respond to, or prevent any wildfire, smoke event, or emergency incident.
(d) Maintenance of Public Entity Liability Protection. Each Member shall maintain participation in a public entity risk-sharing pool, self-insurance program, insurance program, or substantially equivalent liability protection throughout the term of this MOU.

Failure to maintain such protection shall constitute a material breach of this MOU.

6. Obligation for Debts and Liabilities.
(a) Except as otherwise specifically provided in this MOU, no Member will be individually responsible for any of the debts, liabilities or obligations of any other Member, nor will they have any liabilities under the Agreement, but they will be responsible for paying the Lead Agency so that the Lead Agency can manage the subscription costs and the maintenance of the Wildfire Detection Cameras.
(b) This MOU does not create any legal entity under the Joint Exercise of Powers Act (Govt. Code Sec. 6500 et. seq.) or any other law, which would authorize the execution of contracts, provide the right to sue or be sued, or which would otherwise create a separate legal entity

6 under the laws of California. Instead, this MOU establishes a mutual understanding to carry out a project beneficial to existing governmental entities to promote public health and safety.

7. Indemnification.
(a) Generally. Pursuant to Government Code Section 895.4 the Parties have agreed to mutually indemnify each other as provided for in this Section. Each Party to this Agreement shall be solely liable for, and shall indemnify, defend and hold harmless the other Party and each of their elected and appointed officials, officers, officials, employees, agents and volunteers (“Indemnitees”) from, any and all loss, liability, errors, obligations, fines, penalties, forfeitures, costs and damages to persons or property (whether in contract, tort or strict liability, including but not limited to personal injury, death at any time and property damage) incurred by any of the Indemnitees, the indemnifying Party or any other person, and from any and all claims, suits, demands and actions in law or equity (including attorney's fees and litigation expenses), arising directly or indirectly from the negligence or intentional acts or omissions of the indemnifying Party or any of its elected and appointed officials, officers, officials, employees, agents or volunteers in the performance of this Agreement.
(b) Government Code Section 895.2. In light of the provisions of California Government Code section 895.2 imposing certain tort liability jointly upon public entities solely by reason of such entities being parties to an agreement (as defined in Section 895 of the Government Code), each of the Members, pursuant to the authorization contained in Government Code sections 895.4 and 895.6, agrees to assume the full liability imposed upon it or any of its officers, agents, or employees, by law for injury caused by any act or omission occurring in the performance of this MOU to the same extent such liability would be imposed in the absence of Government Code section 895.2 . To achieve the above stated purpose, each Member agrees to indemnify, defend, and holds harmless each other Member for any liability, cost, or expense that may be imposed upon such other Member solely by virtue of Government Code section 895.2. The provisions of Section 2778 of the California Civil Code are made a part of this MOU as if incorporated herein. (c) Privileges and Immunities. All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules, all pension, relief, disability, worker’s compensation, and other benefits which apply to the activity of officers, agents, or employees of any Member when performing their respective functions within the territorial limits of the Member, will apply to them to the same degree and extent while engaged in the performance on any of their functions and duties extraterritorially under this MOU.

8. Disputes. Each Member will have a reasonable opportunity to assert matters which it believes have not been undertaken in accordance with the MOU, to explain the basis for such assertion, and to receive from the other Member a justification of its position on such matters. If, on the basis of the Members’ review of any terms of the MOU, any Member concludes that another Member has not complied in good faith with the terms of the MOU, then such Member may issue a written “Notice of Non-Compliance” specifying the grounds therefore and all facts demonstrating such non-compliance, which Notice will be served on the alleged noncompliant Member along with all other Members. The alleged noncompliant Member will have 30 days to cure or remedy the non-compliance identified in the Notice of Noncompliance, or if such cure or remedy is not reasonably capable of being cured or remedied within such 30-day period, to

7 commence to cure or remedy the non-compliance and to diligently and in good faith prosecute such cure or remedy to completion. If the Member receiving the Notice of Non-Compliance does not believe it is out of compliance and contests the Notice, it may do so by responding in writing to the Notice within 30 days after receipt of the Notice. The Notice of Non-Compliance, and any response thereto, must be sent to all Members. If the response to the Notice of Non-Compliance has not been received in the offices of the Member alleging the non-compliance within the prescribed time period, the Notice of Non-Compliance will be conclusively presumed to be valid.

If a Notice of Non-Compliance is contested, the Members will, for a period of not less than 30 days following receipt of the response, seek to arrive at a mutually acceptable resolution of the matter(s) occasioning the Notice. The Lead Agency will notify in writing all Members within 15 days of any Member failing to cure an alleged non-compliance with the terms or conditions of this MOU. The compliant Members will determine the next course of action, which may include the termination of a Member’s participation in the MOU.

9. Termination and Withdrawal.
(a) Termination of MOU. This MOU may be terminated upon the express written agreement of all Members. If this MOU is terminated all existing costs must be paid with all Members paying their proportionate share in accordance with the Formula. Thereafter, all Members must agree on the equitable redistribution of remaining funds deposited, if there are any. Completed Agreement work will be owned by the Member or Members who fund the completion of such work. (b) Withdrawal. If a Member wishes to withdraw from this MOU for any reason, that Member must give the other Members prior written notice thereof. The remaining Members have the option of managing the Wildfire Detection Cameras and assuming the cost thereof, and making a proportionate adjustment to the Formula per Section 5. The effective date of withdrawal will be 60-days after the Lead Agency receives written notice of a Member’s intent to withdraw.

The withdrawing Member will be responsible for its proportionate share of costs of the Pano AI subscription incurred through the effective date of withdrawal. Should any Member withdraw from this MOU, the remaining Members’ cost share allocation, if any, will be adjusted in accordance with the cost allocation formula in Exhibit B.

10. General Provisions.
(a) Cooperation. The Members agree to fully cooperate with one another to attain the purposes of this MOU.
(b) Voluntary. This MOU is voluntarily entered into to attain the purposes of this MOU.
(c) Notices. Any notices, bills, invoices, or reports relating to this MOU, and any request, demand, statement, or other communication required or permitted hereunder must be in writing and must be delivered to the representatives of the Members at the addresses set forth in Exhibit C attached hereto. The Members must promptly notify each other of any change of contact information, including personnel changes, provided in Exhibit C. Written notice must include notice delivered via e-mail. A notice will be deemed to have been received on (i) the date of delivery, if delivered by hand during regular business hours, or by e-mail; or (ii) on the third (3rd) business day

8 following mailing by registered or certified mail (return receipt requested) to the addresses set forth in Exhibit C.
(d) Administration. For the purposes of this MOU, the Members hereby designate as their respective Member representatives the persons named in Exhibit C. The designated Member representatives, or their respective designees, will administer the terms and conditions of this MOU on behalf of their respective Member.
(e) Relationship of the Members. The Members are, and will at all times remain as to each other, wholly independent entities. No Member to this MOU will have power to incur any debt, obligation, or liability on behalf of any other Member unless expressly provided to the contrary by this MOU. No employee, agent, or officer of a Member will be deemed for any purpose whatsoever to be an agent, employee, or officer of another Member. (f) Binding Effect. This MOU is binding upon, and will ensure the benefit of the respective successors, heirs, and assigns of each Member; provided, however, no Member may assign its respective rights or obligations under this MOU without prior written consent of the other Members.
(g) Amendment. The terms and provisions of this MOU may not be amended, modified, or waived, except by an instrument in writing signed by all non-delinquent Members. For purposes of this subsection, a Member will be considered delinquent if that Member fails to timely pay an invoice as required by Section 5(a), withdraws pursuant to Section 9(b), or fails to substantially comply with the terms and/or conditions of this MOU pursuant to Section 8. (h) Law to Govern. This MOU is governed by, interpreted under, and construed and enforced in accordance with the laws of the State of California. (i) Severability. If any provision of this MOU is determined by any court to be invalid, illegal, or unenforceable to any extent, then the remainder of this MOU will not be affected, and this MOU will be construed as if the invalid, illegal, or unenforceable provision had never been contained in this MOU.
(j) Entire Agreement. This MOU constitutes the entire Agreement of the Members with respect to the subject matter hereof.
(k) Waiver. Waiver by any Member to this MOU of any term, condition, or covenant of this MOU will not constitute a waiver of any other term, condition, or covenant. Waiver by any Members to any breach of the provisions of this MOU will not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU. (1) No Presumption in Drafting. All Members have been represented by legal counsel in the preparation and negotiation of this MOU. Accordingly, this MOU will be construed according to its fair language. Any ambiguities will be resolved in a collaborative manner by the Members and must be rectified by amending this MOU as described in Section l0(g). (l) Counterparts. This MOU may be executed in counterparts, which together will constitute the same and entire MOU.

9 (m) Corporate Authority. The person(s) executing this MOU on behalf of each of the Members represent and warrant that (i) such party, if not an individual, is duly organized and existing, (ii) they are duly authorized to execute and deliver this MOU on behalf of such Member, (iii) by so executing so Member is formally bound to the provisions of this MOU, and (iv) the entering into this MOU does not violate any provision of any other agreement to which such party is bound.
(n) Force Majeure.

No Member shall be deemed in default under this MOU for delays or failures in performance resulting from causes beyond its reasonable control, including but not limited to acts of God, wildfire, earthquake, flood, power failure, telecommunications interruption, cyberattack, labor dispute, governmental action, or other unforeseeable events. The affected Member shall provide notice to the other Members as soon as reasonably practicable following the occurrence of such event.

IN WITNESS WHEREOF, each of the Members have caused this MOU to be executed and attested by its duly authorized officers as of the dates set forth below. (Continued on the following pages)

10 Dated: ________________

PALOS VERDES ESTATES
__________________________________
By: Michael Kemps, Mayor
Dated: ________________

APPROVED AS TO FORM
__________________________________
By: City Attorney
ATTEST:

Dated: ________________ __________________________________ Teresa Takaoka, City Clerk

11 Dated: ________________

RANCHO PALOS VERDES
__________________________________
By: Paul Seo, Mayor
Dated: ________________

APPROVED AS TO FORM
__________________________________
By: City Attorney
ATTEST:

Dated: ________________ __________________________________ Teresa Takaoka, City Clerk

12 Dated: ________________

ROLLING HILLS
__________________________________
By: Bea Dieringer, Mayor
Dated: ________________

APPROVED AS TO FORM
__________________________________
By: City Attorney
ATTEST:

Dated: ________________ ________________________ , City Clerk

13 Dated: ________________

ROLLING HILLS ESTATES
__________________________________
By: Frank V. Zerunyan, Mayor
Dated: ________________

APPROVED AS TO FORM
__________________________________
By: Don Davis, City Attorney
ATTEST:

Dated: ________________ __________________________________ By: Lauren Pettit , City Clerk

14 EXHIBIT B
PANO AI WILDFIRE DETECTION CAMERA TOTAL COST: $140,000 ANNUALLY COST ALLOCATION FORMULA: $140,000
Member Percentage Cost Share
City of Rancho Palos Verdes 60% $84,000
City of Palos Verdes Estates 20% $28,000
City of Rolling Hills Estates 13% $18,200
City of Rolling Hills 7% $9,800

4882-9525-1169 v3 15

EXHIBIT C

CITY ADDRESSES
Ara Mihranian, City Manager
City of Rancho Palos Verdes
30940 Hawthorne Boulevard
Rancho Palos Verdes, CA 90275
(310) 544-5202
[email protected]
Kerry Kallman, City Manager
City of Palos Verdes Estates
340 Palos Verdes Drive West
(310) 378-0383
[email protected]
Greg Grammer, City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
(310) 377-1577
[email protected]
Karina Banales, City Manager
City of Rolling Hills
2 Portuguese Bend Road
Rolling Hills, CA 90274
(310) 377-1521
[email protected]

Item: 13.A.

Meeting Date: 9/28/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Update on Measure G Elected County Executive Recommendations (Dieringer) Background:

In November 2024, Los Angeles County voters approved Measure G, which provides for an elected County Executive and other changes to County government. The County’s Governance Reform Task Force (Task Force) has been developing recommendations to guide implementation.

On August 24, 2026, the City Council authorized Mayor Dieringer to work with staff to prepare and transmit a City letter requesting formal, direct engagement with incorporated cities before the Task Force finalized its recommendations. The Mayor’s letter was transmitted on August 26, 2026. It emphasized the importance of considering how the future County Executive will coordinate with cities, particularly small contract cities such as Rolling Hills that rely on County services.

At its September 9 meeting, the Task Force discussed proposed recommendations but did not take final action. Mayor Dieringer attended and spoke on behalf of the City. The item was continued to a September 16 special meeting.

Discussion:

At the September 16, 2026 special meeting, the Task Force reviewed revisions to its recommendations concerning the elected County Executive, a proposed Director of Budget and Management, and a County Legislative Analyst (Attachment A). The revised recommendations included a provision for a report addressing constituent services for residents of incorporated cities as well as unincorporated communities, including how the County coordinates with cities where responsibilities intersect. A Task Force member identified this addition as a change requested by Member Rodarte.

Following discussion, the Task Force Chair announced that the recommendations were approved by a vote of 10–0. Member Rodarte had left the meeting before the vote and did not participate in the roll call, although he had expressed support for the recommendations earlier in the meeting. No members of the public spoke on the item.

The addition concerning incorporated cities addresses one aspect of the City’s interest in County and

city coordination. The Task Force’s action does not itself establish a formal process for engaging all 88 incorporated cities, as requested in the Mayor’s letter. The recommendations will be forwarded for County consideration; approval by the Task Force does not constitute adoption by the Board of Supervisors.

Next Steps
Staff will obtain and review the final Task Force report, monitor its consideration by the County Board of Supervisors, and continue coordinating with Mayor Dieringer on opportunities to convey the City’s concerns. Staff will report back to the City Council on any Board action or proposed implementation measures that could affect the City’s relationship with the County or the services it receives.

Fiscal Impact:

None.

Recommendation:

Receive and file an update on the Los Angeles County Governance Reform Task Force’s recommendations concerning the elected County Executive.

Attachments:

1. Attachment A - September 16 GRTF Staff Report

Governance Reform Task Force
Staff Report
Agenda Item: Presentation, Discussion, and Potential Action: Elected County Executive Recommendations
Meeting Date: September 16, 2026
Prepared by: Maribel Juarez
Purpose
To receive updates from the GRTF Ad Hoc Subcommittee on the Elected Executive regarding their progress, and to consider any potential action items arising from their reports.

Discussion
The Task Force will continue its discussion of the recommendations report developed by the Elected County Executive Ad Hoc Subcommittee regarding the elected County Executive governance framework, including the County Legislative Analyst and the Office of Budget and Management. The Task Force may consider revisions, clarifications, or amendments to the recommendations, as well as any matters requiring further analysis or additional subcommittee work. Following its discussion, the Task Force may take appropriate action, including approving the recommendations and directing their transmittal to the Board of Supervisors for consideration.

Recommendation
Receive and file the presentation and related discussions, receive public comment, and/or provide direction to staff and/or Ad Hoc Subcommittees regarding next steps, as appropriate.

Fiscal Impact
None.

Attachment(s)N
None.

Los Angeles County
Governance Reform Task Force

KENNETH HAHN HALL OF ADMINISTRATION
500 W Temple Street, ROOM 383, LOS ANGELES,
CA 90012
September 11, 2026
TO: Los Angeles County Governance Reform Task Force
FROM: Los Angeles County Governance Reform Task Force Elected Executive Ad Hoc Subcommittee
SUBJECT: RECOMMENDATIONS RELATED TO THE ESTABLISHMENT OF THE

OFFICE OF THE ELECTED COUNTY EXECUTIVE, THE DIRECTOR OF

BUDGET AND MANAGEMENT, AND THE COUNTY LEGISLATIVE

ANALYST
A. EXECUTIVE SUMMARY
In November 2024, the voters of Los Angeles County approved Measure G, establishing a new governance structure for the County that includes the election of a County Executive beginning in 2028, the creation of an independent, nonpartisan County Legislative Analyst, and the establishment of a Director of Budget and Management. These changes represent a significant restructuring of the responsibilities and relationships among the County’s executive and legislative functions and require careful planning to ensure an orderly transition to the new governance structure.

The Governance Reform Task Force (GRTF) established the Elected Executive Ad Hoc Subcommittee (Ad Hoc) to examine key policy, organizational, and transition questions associated with these changes and to develop recommendations to guide their implementation. The Ad Hoc’s work has focused on establishing a foundational framework for the future Office of the Elected County Executive, clarifying the respective roles and responsibilities of the County Executive and Director of Budget and

2 Management, consistent with the County Charter, and developing a pathway for establishing the County Legislative Analyst’s Office and the analytical capacity necessary to support the Board of Supervisors under the new separation-of-powers structure.

The recommendations contained in this report are the product of an iterative process of research, public discussion, stakeholder engagement, and deliberation. Throughout its work, the Ad Hoc and full GRTF received research and analysis examining governance structures and practices in comparable jurisdictions, providing members with examples of how other large and complex county governments organize executive leadership, budgeting, legislative analysis, departmental oversight, and related functions.

Consistent with the November 26, 2024, Board Directive1, specifically Directive 2(a)(iv), the Ad Hoc studied potential organizational models for the offices of the future Elected County Executive and Director of Budget and Management. These models were presented to the full GRTF on August 17, 2026, to facilitate discussion and solicit feedback. The Ad Hoc intends to continue evaluating and refining these organizational models and is currently conducting outreach to County department heads and other stakeholders to obtain additional input on the proposed allocation and alignment of functions. Following this outreach, the Ad Hoc will return to consider updated organizational and reorganization options and develop additional recommendations for the GRTF’s consideration. Accordingly, this report represents the first round of the Ad Hoc’s recommendations and is intended to establish a foundation for its continuing work on the future structure and organization of the County’s executive branch.

The Board’s November 26, 2024, Directive also establishes an important fiscal framework for this continuing work. In considering the implementation and ongoing operating costs associated with Measure G, the Ad Hoc will prioritize opportunities to reallocate and strategically use existing County resources, achieve operating efficiencies, reserve future revenues, earmark property tax growth, and identify alternative or new funding sources. Consistent with the Board’s direction, these options should be thoroughly evaluated, individually and in combination, before considering austere spending strategies or service curtailments to fund either one-time implementation costs or ongoing operations. This approach will guide the Ad Hoc’s continuing development and refinement of recommendations with the goal of implementing the new governance structure in a fiscally responsible manner while protecting essential County services.
1 Los Angeles County Board of Supervisors, Los Angeles County Governance Reform: Implementing the Voter Mandate for a More Representative, Accountable, and Transparent Los Angeles County, Board Directive, November 26, 2024, Directive 2(a)(iv).

3 The Ad Hoc also regularly brought its work before the full GRTF for discussion, review and feedback. Presentations were made to the GRTF on June 24, July 8, August 7, August 12, August 17, August 21, and August 26, 2026. At these meetings, the Ad Hoc presented its research, emerging framework, and preliminary recommendations and received feedback from members of the full GRTF, organized stakeholder groups, and members of the public. This iterative process provided stakeholders and the public ample opportunity to consider, discuss, and respond to the Ad Hoc’s preliminary recommendations before they were finalized. Feedback received through these meetings was carefully reviewed and considered by both the full GRTF and the Ad Hoc and was incorporated into subsequent deliberations. The Ad Hoc revisited its proposals in light of that input and refined the recommendations reflected in this report.

At the special meeting on August 17, the GRTF received presentations and written submissions from community organizations and municipal partners. Stakeholders emphasized the need for clear communication around the role of the future County Executive, transparent public reporting on budgets and service delivery, and continued public engagement, particularly with historically underserved and unincorporated communities.

On the evening of August 21, the GRTF hosted a community roundtable at the Hall of Administration which focused on collecting feedback from residents on their understanding and opinions of the future office. Participants called for plain-language and multilingual information about the future County Executive's role and authority, how responsibilities will be divided among the County Executive, the Board of Supervisors, departments, and cities, and where residents should turn for constituent assistance.

At its regular meeting on August 26th, the GRTF received the initial recommendations for the County Legislative Analyst, the nonpartisan office of the Board of Supervisors, established by Measure G. The presentation covered the office's purpose, its distinction from the County's existing legislative advocacy function, a three-phase approach to funding and staffing the office so that it is fully operational when the separation of powers takes effect in December 2028, a national search for the inaugural County Legislative Analyst, and the preparatory work of a scoping consultant, an inventory of existing County analytical resources, and a County Counsel report on the enabling ordinance.

Members discussed the recommendations and requested a series of revisions: placing the distinction between the County Legislative Analyst and the legislative advocacy function at the front of the recommendations; prioritizing the redeployment of existing County positions in every phase; allowing the consultant solicitation to begin ahead of

4 final funding identification; describing how existing positions would move and the anticipated effect on departments; and protecting the office's structure and resources through the enabling ordinance. Each requested revision was made and the County Legislative Analyst recommendations in Section III of this report incorporate those revisions and are presented for the GRTF's consideration.

Recognizing that the transition to the elected County Executive and creation of the County Legislative Analyst will affect communities and governmental partners throughout Los Angeles County, individual meetings, communications and conversations also occurred with community groups, city managers, councils of government and other civic partners. Presentations about Measure G and the future elected County Executive were provided to labor partners, including SEIU Local 721 and the Coalition of County Unions. The GRTF also welcomed input from the County’s 88 cities and its unincorporated communities in the form of dozens of letters and messages submitted into the record as public comment. This engagement has helped inform the Task Force’s understanding of how the new governance structure can strengthen coordination between County government and the communities it serves, particularly in areas such as constituent services, intergovernmental relations, regional coordination, and service delivery.

This report reflects the work completed to date, but it does not conclude the Elected Executive Ad Hoc’s work or the GRTF’s engagement with stakeholders and the public.

The Ad Hoc and GRTF expect to continue engaging County departments and employees, organized stakeholder groups, the County’s 88 cities, unincorporated communities, regional partners, and members of the public in the coming months as additional operating frameworks and transition plans are developed and outstanding governance and implementation questions are addressed.

The recommendations that follow establish an initial framework for the transition to the new governance structure. They seek to provide sufficient clarity regarding the authorities, responsibilities, resources, and institutional capacity necessary to implement Measure G while recognizing that substantial planning and implementation work remains between now and December 2028. The overarching objective is to ensure that Los Angeles County is prepared for an orderly transition and that the inaugural Elected County Executive has the information, analysis, and options necessary to make informed decisions about how to organize and lead the executive branch within the framework established by the County Charter, the Board of Supervisors, and the mandate approved by the voters of Los Angeles County.

5 The recommendations in this report address three foundational components of the new governance structure. For the Elected County Executive, they establish a framework for executive leadership and management, identify key functions that should transition to the new office, address the resources and flexibility needed to establish the office, and define responsibilities related to department performance, intergovernmental relations, and constituent services. For the Director of Budget and Management, the recommendations identify the core budget, fiscal, and administrative functions that should transition from the current Chief Executive Office and call for detailed transition planning to guide that realignment. For the County Legislative Analyst, the recommendations establish a pathway for creating an independent, nonpartisan office to provide the Board of Supervisors with policy, fiscal, operational, and legislative analysis, including a phased approach to staffing, funding, recruitment, and organizational development in advance of the new separation-of-powers structure taking effect in 2028, consistent with the County Charter. With this initial framework established, further development of the County Legislative Analyst and its role in supporting the Board’s future legislative structure will transition to the Board Expansion Ad Hoc Subcommittee.

B. RECOMMENDATIONS
I. County Executive
Under Measure G, the elected Los Angeles County Executive will serve as the County’s chief executive, providing leadership and accountability for the administration of County government. The County Executive will be responsible for setting executive priorities, overseeing departments and services, coordinating the work of the executive branch, implementing policies adopted by the Board of Supervisors, and representing the County in key intergovernmental matters.

Recommendation #1: Consistent with the language adopted in Measure G, the position shall be publicly referred to as the Los Angeles County Executive. 1a. The Board of Supervisors shall amend its Rules to discontinue use of the title “Mayor” by the Chair of the Board of Supervisors and request that County Counsel identify and prepare any conforming amendments to other governing documents necessary to eliminate references to the Board Chair as “Mayor” or “Mayor/Chair”. 1b. The Board of Supervisors shall direct the Chief Executive Officer, through the Office of Countywide Communications, to develop and implement a focused public education and outreach campaign in advance of the inaugural election to familiarize residents and stakeholders with the title, the roles and responsibilities of the office, and how those

6 responsibilities differ from those of the Board of Supervisors, thereby promoting public understanding and informed voter participation.

Recommendation #2: The County Executive shall be responsible for providing policy direction, operational coordination, and strategic management across the executive branch.
2a. Functions currently housed within the Chief Executive Office that are executive in nature and support the administration, coordination, and implementation of County policy shall transition to the Office of the County Executive. These functions shall include, but are not limited to, Administrative Services; Countywide Communications; Legislative Affairs and Intergovernmental Relations; the Office of Emergency Management; Policy Implementation and Alignment; and Strategic Initiatives, along with the associated responsibilities necessary to support these functions.

Recommendation #3: The Board of Supervisors shall provide the inaugural Elected County Executive with the resources and flexibility necessary to establish, organize, and manage the Office of the Elected County Executive and effectively administer the executive branch. Consistent with Directive 1(j)(i)2 in the Board of Supervisors’ November 26, 2024, directive, implementation of this recommendation shall prioritize the use and realignment of existing County resources and identify funding sources for any additional resources necessary to support the transition to the new governance structure.
3a. For the initial implementation period between December 2028 and June 2029, the Board shall provide the inaugural Elected County Executive with a transitional operating budget in the form of a discretionary appropriation, subject to standard County fiscal controls. This appropriation shall be in addition to the positions, personnel, resources, and functions that transition from the current Chief Executive Office to the Elected County Executive and shall provide the Executive with the flexibility to recruit and appoint the at-will and unclassified staff necessary to establish the office and effectively administer the executive branch.
3b. Beginning with the FY 2029–30 budget process, the Elected County Executive shall submit a proposed operating budget for the Office of the Elected County Executive as part of the draft County budget submitted to the Board of Supervisors for its consideration and approval.
3c. Within the funding appropriated by the Board of Supervisors, the Elected County 2 November 26, 2024 Board Directive, Directive 1 (j)(i)

7 Executive shall have discretion to determine the size, composition, staffing, and organizational structure of the Office of the Elected County Executive necessary to carry out its responsibilities. Consistent with Measure G and the Board's budgetary authority, the Elected County Executive shall also have the flexibility to organize and manage executive functions and, through the annual budget process, submit recommendations regarding the creation, consolidation, transfer, or elimination of departments or major functions for consideration and approval by the Board of Supervisors. 3d. Consistent with Section 11.28 of the County Charter, the County Executive shall deliver an annual State of the County Address to the Board of Supervisors in conjunction with the proposed budget to report on the performance and condition of the County government, present executive policy and budget priorities for the coming fiscal year, recommend measures for consideration by the Board, and strengthen transparency, accountability, and public understanding of the County’s strategic direction.

Recommendation #4: Upon assumption of the Office, the Elected County Executive shall have responsibility for the performance management and evaluation of executive branch department heads as a core component of the Executive’s management authority. The Elected County Executive shall have the authority to assess the County’s existing performance management practices, including the Management and Appraisal Performance Plan (MAPP) system, and determine whether to retain, modify, or replace those practices to support effective executive leadership, organizational performance, and accountability. 4a. To promote continuous improvement across the executive branch and support implementation of the organizational and governance reforms contemplated by Directive 1(j)(ii)3 in the Board of Supervisors’ November 26, 2024, directive, it is recommended that the Elected County Executive establish an annual organizational review process as part of the County’s budget development cycle. The review should draw upon department head performance evaluations, together with relevant operational, fiscal, and performance data, to assess departmental effectiveness, organizational performance, service delivery outcomes, and opportunities to improve efficiency, coordination, accountability, and County governance. The results of the annual organizational review may inform the Elected County Executive’s proposed budget and may serve as the basis for recommendations to the Board of Supervisors regarding the creation, consolidation, transfer, or elimination of departments or major functions. 3 November 26, 2024 Board Directive, Directive 1 (j)(ii)

8 The Ad Hoc recognizes that the GRTF has an ongoing responsibility to develop recommendations regarding qualitative and quantitative performance measures and accountability mechanisms that should inform this organizational review process.

Accordingly, the Ad Hoc will continue to review existing county performance management systems and relevant best practices, consult with County departments and other stakeholders, and develop more specific recommendations regarding performance measures, evaluation criteria, reporting, and accountability mechanisms for consideration by the GRTF in future reports. These recommendations should establish a framework that the future Elected County Executive can implement and refine as part of the ongoing management of the executive branch. 4b. To implement this recommendation, the Board of Supervisors shall:
● Direct County Counsel to prepare the necessary amendments to the Los Angeles County Administrative Code, County ordinances, or other governing provisions to establish the Elected County Executive’s authority and responsibility for the performance management and evaluation of executive branch department heads and to reflect the Executive’s role in conducting an annual organizational review, consistent with the provisions of Measure G.
● Direct the current Chief Executive Officer to prepare a report assessing the County’s existing department head performance management and evaluation process, including the MAPP system and any other relevant practices, policies, roles, and procedures. The report shall document the current process, identify opportunities and considerations for the transition of this responsibility to the Elected County Executive, and be made publicly available sufficiently in advance of the inaugural Elected County Executive taking office to inform the transition and provide a clear baseline for the incoming administration.

Recommendation #5: The Elected County Executive shall serve as the County’s primary executive-branch representative for intergovernmental affairs and legislative advocacy, working in collaboration with the Board of Supervisors to advance the County’s legislative and policy priorities at the local, state, and federal levels. This responsibility shall include leading and coordinating the County’s state and federal legislative advocacy; managing relationships with state and federal elected officials, agencies, and other governmental partners; engaging and coordinating with the County’s 88 cities and unincorporated communities; and strengthening relationships with regional governmental bodies and agencies. 5a. To strengthen intergovernmental collaboration and regional coordination, it is recommended that the Elected County Executive establish a regular and structured engagement program with the elected and appointed leadership of the County’s 88

9 cities, representatives of unincorporated communities, and relevant regional partners.

This engagement shall provide a forum to identify and understand local priorities; keep local partners informed of County policies and initiatives; strengthen coordination between the County, cities, and unincorporated communities; address shared regional challenges and service delivery issues; and, where interests align, develop coordinated legislative and policy strategies before state and federal policymakers. 5b. To support the transition of these responsibilities and further inform the development of the future intergovernmental affairs and legislative advocacy function, the Board of Supervisors shall direct the current Chief Executive Officer to prepare and make publicly available, within 120 days, a transition report assessing the existing structure, staffing, resources, responsibilities, and operations of the County’s Legislative Affairs and Intergovernmental Relations (LAIR) function. The report shall assess how the current structure supports state and federal legislative advocacy, engagement with the County’s 88 cities and unincorporated communities, and coordination with regional governmental partners, and shall provide recommendations for strengthening these functions under the new governance structure. The report shall be presented to the Ad Hoc and the GRTF to further inform their deliberations and allow for continued refinement of recommendations regarding the structure, responsibilities, and transition of this function before the inaugural Elected County Executive takes office.

Recommendation #6: The Elected County Executive should establish a constituent services and public affairs function that serves as the point of coordination for executive-branch responses to community concerns, service delivery issues, and public engagement. As the government that provides critical safety-net services for residents across Los Angeles County, the County has a particular responsibility to ensure that residents can access services effectively and that departments are coordinated and accountable for responding to community needs. 6a. The constituent services function should strengthen accountability for service delivery, improve coordination across County departments, and promote timely and effective responses to residents, with particular attention to the needs of unincorporated communities, where the County serves as both the provider of regional safety-net services and the primary local government.
6b. The Elected County Executive’s constituent services function should be designed to complement the constituent service role of the Board of Supervisors. Board Offices shall continue to advocate on behalf of their constituents, while the Elected County Executive should focus on coordinating executive-branch action, resolving cross-departmental service issues, tracking implementation and follow-through, and improving the overall

10 responsiveness and accountability of County government. Consistent with the November 26, 2024, Board directive, specifically Directives 1(i) and 1(ii)4, the Elected County Executive should establish quantitative and qualitative performance metrics and accountability mechanisms to regularly evaluate the effectiveness and responsiveness of the constituent services function. Such measures should include, as appropriate, the accessibility and timeliness of constituent services, resolution of service requests, effectiveness of cross-departmental coordination, follow-through on identified issues, and resident experience. The Elected County Executive should use these measures to regularly assess performance, identify opportunities for improvement, and strengthen accountability for the delivery of constituent services across the executive branch. 6c. To support the transition of these responsibilities and further inform the development of the future constituent services function, the Board of Supervisors shall direct the current Chief Executive Officer to prepare and make publicly available, within 120 days, a transition report on the County’s Office of Unincorporated Area Services and the County’s existing and prior approaches to constituent services. Consistent with the Board of Supervisors’ November 26, 2024 directives, specifically Directives 1(j)(i) and 1(j)(iii), the report shall provide the Ad Hoc and the GRTF with the information and analysis necessary to evaluate the County’s approach to constituent services for residents of both incorporated and unincorporated communities, the future direction of and oversight of municipal services in unincorporated areas under the new county governance structure and opportunities to improve quality, responsiveness, coordination, and accountability of County services. and representation of the unincorporated areas.
● The report shall describe the Office’s current organizational structure, staffing, resources, responsibilities, and services; assess how the Office currently coordinates with County departments and Board Offices to address the needs of unincorporated communities; and identify existing gaps or challenges in service delivery and cross-departmental coordination. The report shall also describe existing mechanisms for coordinating constituent services and addressing service issues affecting county residents within incorporated cities. ● The report shall also include a summary and assessment of constituent service systems, platforms, and coordination models that have been implemented by the County in the past, including lessons learned regarding their effectiveness, limitations, utilization, and opportunities for improvement. Where available, the assessment shall include relevant performance data and information regarding the resident experience with these systems, including the experience of residents in both incorporated cities and unincorporated communities. 4 November 26, 2024 Board Directive, Directives 1 (j)(i) and 1 (j)(ii)

11 ● The report shall provide recommendations regarding how the County can strengthen constituent services to incorporated and unincorporated communities, improve coordination and accountability across departments, clarify responsibility for resolving cross-departmental service issues, establish effective mechanisms for residents to access and track services, improve coordination with incorporated cities where County and municipal responsibilities intersect, and strengthen the County’s overall approach to constituent services. The report shall be presented to the Ad Hoc and the GRTF to further inform their deliberations and allow for continued refinement of recommendations regarding the structure, responsibilities, and transition of the future County Executive’s constituent services function.

II. Director of Budget & Management
Under Measure G, the Director of Budget and Management will serve as the County’s principal official responsible for budget development, fiscal stewardship, and countywide financial management, as directed by the Elected County Executive. The Director will lead preparation and administration of the County budget, oversee key financial and administrative functions, and help ensure that resources are aligned with County priorities and long-term fiscal sustainability.

Recommendation #1: Upon the installation of the inaugural Elected County Executive in 2028, the County’s core budget and fiscal stewardship functions currently housed within the Chief Executive Office shall transition to the Office of the Director of Budget and Management, consistent with the responsibilities and authorities established by Measure G. The Director of Budget and Management shall report to the County Executive and, under the County Executive’s direction, shall be responsible for providing the professional budget, financial, and administrative infrastructure necessary to develop and manage the County budget, promote long-term fiscal stability, and support effective stewardship of County resources. 1a. As part of the transition planning process, the current Chief Executive Office has identified a set of functions it considers to be core budget and finance operations that shall transition to the Office of the Director of Budget and Management. These include budget development and operations; budget policy and revenue alignment; finance, accounting, and financing districts; capital programs; classification and compensation; employee relations and benefits; risk management; administrative services; and asset management.
1b. The remaining functions currently housed within the Chief Executive Office that are principally executive in nature, including executive leadership, strategic initiatives, policy

12 implementation and alignment, legislative and intergovernmental affairs, countywide communications, emergency management, and other executive management functions, shall transition to the Office of the Elected County Executive or otherwise be appropriately aligned within the executive branch.

Recommendation #2: The Board of Supervisors shall direct the current Chief Executive Officer to continue working with the Ad Hoc to prepare, within 120 days, a detailed transition plan identifying the positions, personnel, resources, programs, and responsibilities associated with the functions proposed to transition to the Office of the Director of Budget and Management. This recommendation builds on work already underway between the Ad Hoc and the current Chief Executive Officer to evaluate the allocation of existing Chief Executive Office functions, resources, and responsibilities under the future governance structure.

Consistent with Directive 1(j)(i)5 in the Board of Supervisors’ November 26, 2024, directive, implementation of this recommendation shall prioritize the use and realignment of existing County resources and identify funding sources for any additional resources necessary to support the transition to the new governance structure. The transition plan shall also identify any functions that require further evaluation because they include both budget and fiscal responsibilities and broader executive or policy responsibilities and provide recommendations regarding their appropriate placement under the new governance structure. The transition plan shall be made publicly available upon completion and presented to the GRTF for its review, providing the GRTF an opportunity to assess the proposed allocation of functions and make additional recommendations, if appropriate, before the new governance structure takes effect.

III. County Legislative Analyst
In the forthcoming Measure G Separation of Powers, the future County Legislative Analyst (CLA) and the existing, but eventually revised County Legislative Affairs and Intergovernmental Relations (LAIR) function, will serve different purposes. The CLA is an independent, nonpartisan office of the Board of Supervisors that analyzes legislation, policy, and fiscal matters for the Board, consistent with the County Charter. LAIR conducts intergovernmental relations and external legislative advocacy on the County's adopted positions and, consistent with the recommendations related to the elected County Executive, is an executive-branch function that will reside with the elected County Executive and is not part of the CLA's Office.

Recommendation #1: The CLA serves as an independent, nonpartisan office of the Board of Supervisors, separate from the executive branch and reporting 5 November 26, 2024 Board Directive, Directive 1(j)(i)

13 directly to the Board, providing objective policy, fiscal, operational, and legislative analysis to support the Board's legislative, budgetary, and oversight responsibilities.
1a. As used in this report, 'independent' and 'administratively independent' mean that the CLA's Office is a standalone office of the Board of Supervisors, established as its own budget unit and headed by the Board-Appointed County Legislative Analyst; that it reports directly to the Board and not through any other officer or office; that it is separate from the executive branch and is not embedded within, administered by, or subordinate to the Chief Executive Office, the future Office of the County Executive, the Executive Office of the Board of Supervisors, or any other County department, except for the transitional administrative support described in Recommendation 2d. These terms do not mean independence from the Board of Supervisors. The CLA's Office is a resource of the Board, and nothing in this report limits the Board's authority to organize, manage, direct, and set priorities for the office.

Recommendation #2: The Board of Supervisors shall establish and fund a nonpartisan CLA's Office an administratively independent, nonpartisan CLA's Office providing the staffing, resources, and expertise necessary to support the Board of Supervisors and the legislative process, in three phases: preparatory work funded from one-time resources identified by the Chief Executive Officer, an initial cohort of positions in the FY 2027-28 budget, and the build to full operating capacity in the FY 2028-29 budget, so that the office is fully operational when the inaugural elected County Executive takes office in December 2028 and separation of powers goes into effect, including the shift of legislative analysis as a supportive function to the Board of Supervisors. and additional capacity in the FY 2028-29 budget as the Board determines, so that the office is fully operational no later than October 1, 2027, more than a year before the inaugural elected County Executive takes office and separation of powers goes into effect. Funding shall support the phased recruitment of expertise in budget and fiscal analysis, public policy, legislative analysis, and program evaluation.

Consistent with Recommendation #5, each phase shall prioritize the redeployment of existing County positions and vacant budgeted items before the creation of new positions. It is the GRTF's recommendation that the office be formally operative no later than the seating of the inaugural elected County Executive, and earlier in 2028 if County Counsel confirms the Board's authority under Recommendation #6; the Board shall set the effective date of the enabling ordinance when it adopts the ordinance, informed by County Counsel's report. It is the GRTF's recommendation that the Board of Supervisors appoint the inaugural County Legislative Analyst and that the CLA's Office be formally established and fully operational no later than October 1, 2027. Fully

14 operational means that by that date: (1) the County Legislative Analyst has been appointed by the Board; (2) the office is staffed with the deputy leadership for fiscal and budget analysis and for legislative and policy analysis, an analyst team in each, and the administrative support described in Recommendation 2b, including every position identified for FY 2027-28 redeployment under Recommendation #5; and (3) the office is delivering analysis to the Board under a first-year work plan, developed under Recommendation #4 and adopted by the Board with the appointment of the CLA, that prioritizes as a first step independent analysis of the FY 2028-29 County budget, including the Recommended Budget and the public budget hearings; analysis of motions and ordinances posted for Board action; and analysis of the Measure G transition actions coming before the Board in 2027 and 2028, including the executivebranch transition plans and reports directed by this report. To meet that date, the Board shall direct the Chief Executive Officer, the Executive Office, the Department of Human Resources, and County Counsel to complete the funding, classification, recruitment, transfer, and ordinance actions described in Recommendations #2 through #6 in time to meet it, using the mechanism identified under Recommendation #6 for establishing the office and its positions in advance of the effective date of Charter Section 10.28, and shall set the effective date of the enabling ordinance accordingly. This schedule relies on the funding sources and the redeployment of existing County resources already identified in Recommendations #2 and #5.
2a. The Board shall direct the Chief Executive Officer to identify one-time funding, to fund the preparatory work of establishing the office, beginning with the consultant engagement under Recommendation #4, and to report to the Board on the amount, source, and phasing. The Board shall further direct the Executive Office to initiate the consultant solicitation, through a Request for Information, Request for Statement of Qualifications, or master-agreement work order as appropriate, in advance of final funding identification, so the engagement can begin as soon as funding is available, with any award contingent on identified funding.
2b. In the FY 2027-28 budget, the Board shall fund an initial cohort of CLA positions, including the CLA, deputy CLA leadership for fiscal and budget analysis and for legislative and policy analysis, initial analyst teams in each, and administrative support, carried in the Executive Office's FY 2027-28 budget request and developed with the Chief Executive Office through the FY 2027-28 Recommended Budget process.

Funding may be appropriated to the office's own budget unit or set aside in Provisional Financing Uses with release conditions established by the Board; hiring shall be phased through the fiscal year hiring and transfers shall be completed no later than October 1, 2027; and positions could be drawn from existing County resources to the extent the inventory under Recommendation #5 allows.

15 2c. In the FY 2028-29 budget, the Board shall fund a second cohort bringing the office to appropriate staffing levels so that the office is at necessary operating capacity when the inaugural elected County Executive takes office and the separation of powers occurs, when the CLA needs to begin supporting the Board of Supervisors the Board shall fund any additional positions necessary to expand the office's capacity, informed by the County Legislative Analyst's first year of operation. In subsequent budgets, the Board shall review the office's size and structure as the Board expands to nine members and adopts any potential new committee structure. 2d. Until the office is established as its own budget unit, the Executive Office of the Board of Supervisors shall serve as the office's administrative home for payroll, human resources, procurement, and information technology support, as the Board has done in establishing other Board-reporting offices, with no role in the office's analytical work or products.
2e. For any period in which the office's staff are recruited or employed in advance of the office's formal commencement, the Board shall specify, in the enabling ordinance or by Board order, to whom such staff report; the preparatory work they may perform, including organizational design, analytical methods, data-access and budget-calendar protocols with the Chief Executive Office, and recruitment; and the conditions and schedule for release of any funds set aside for the office. 2f. Each phase shall include sufficient services-and-supplies funding for the office, and contracting authority shall be delegated to the CLA to contract for the professional services and legal expertise required to carry out the office's legislative and analytical mission. This gives the office a mechanism to become operational quickly shall the transfer or hiring of legislative staff be delayed for any reason.

Recommendation #3: The Board of Supervisors shall direct the Department of Human Resources, in coordination with the Executive Office, to procure an executive search firm to conduct a national search for the inaugural CLA and other key senior leadership positions in the future office of the CLA, commencing as soon as funding is identified under Recommendation 2a and informed by the initial scoping under Recommendation #4. The search shall be scheduled so that the Board of Supervisors can appoint the inaugural CLA in time to meet the October 1, 2027, date in Recommendation #2. Establishing a new nonpartisan office a new independent, nonpartisan office that is fully operational by capable of fully supporting the Board by December 2028 October 1, 2027 will require a significant ramp-up period. The

16 recruitment process shall be coordinated so that, once selected by the Board of Supervisors, the CLA can be engaged to lead the establishment of the office in advance of its formal commencement and can participate in the selection of the office's senior leadership team.

Recommendation #4: The Board of Supervisors shall direct the Executive Office to procure, through the County's master agreement process, a legislative analyst subject-matter expert to serve as the office's scoping and implementation consultant until the inaugural CLA is seated. The Board of Supervisors shall direct the Executive Office to procure, through the County's master agreement process, a legislative analyst subject-matter expert to serve as the office's scoping and implementation consultant until the inaugural CLA is seated. Deliverables shall include the office's functional scope, roles and responsibilities, and organizational framework; staffing profiles by classification level and division sufficient to identify the positions required and those that could transfer from existing County operations; classification specifications for the CLA and the office's analyst series, developed with the Chief Executive Office's Classification and Compensation Division; the office's FY 2027-28 budget request; information-sharing and budget-calendar protocols with the Chief Executive Office and the future Office of Budget and Management; the office's interface with the Board under the current cluster structure, adaptable to a future committee structure; a first-year work plan; and support for the executive search. The consultant shall not exercise the authority of the CLA.

Recommendation #5: The Board of Supervisors shall direct the Chief Executive Officer, within 90 days, to inventory where legislative, policy, and fiscal analysis work already sits across County government, including departmental legislative units, analytical functions within the Chief Executive Office and the Office of County Counsel, and vacant budgeted analyst items, and to recommend which positions could be redeployed to the CLA's Office in FY 2027-28 and FY 2028-29, so that the office is built, to the extent feasible, from existing budgeted resources rather than new ongoing net County cost. The inventory shall distinguish analytical functions from external legislative advocacy. The inventory shall also describe how positions would move, including the use of transfers and existing vacant, budgeted or ordinance-created items, and the anticipated effect on departments and service levels. The positions and work functions identified in the inventory for redeployment in FY 2027-28 shall be transferred into the CLA's Office no later than October 1, 2027, consistent with applicable Civil Service Rules and memoranda of understanding, so that the analytical work the County already performs moves with the office.

17 Recommendation #6: The Board of Supervisors should direct the Chief Executive Office’s Classification and Compensation Division, in coordination with County Counsel, to report within 120 days on (a) the mechanism for establishing the office and its positions in advance of the effective date of Charter Section 10.28; (b) whether the office's positions shall be classified or unclassified, and the implications of each for recruitment and transfer of existing County employees; the implications of each for the office's independence, recruitment, and transfer of existing County employees; (c) the enabling ordinance prescribing the CLA's duties, as Section 10.28 requires; and (d) the permissible and recommended effective date of that ordinance, including what the Charter's provision that the office begins in 2028 permits and requires, and the options for commencing formal operations at points in 2028 before the seating of the inaugural elected County Executive; and the actions required to establish the office and commence formal operations no later than October 1, 2027, in advance of the effective date of Charter Section 10.28, and to conform the office to Section 10.28 when that section takes effect; and (e) how the enabling ordinance can establish and protect the office's staffing structure and resources over time, including the security of future budget allocations, recognizing that Charter Section 10.28 names only the CLA, while preserving the Board's authority to organize and manage the office.

C. Next Steps
The recommendations in this report establish an initial framework for implementing the governance changes approved by voters through Measure G. They are not the end of the GRTF’s work on the elected County Executive. Over the next two years, the Task Force, its Ad Hoc Subcommittees, County staff, and the Board of Supervisors will need to continue will continue to develop the recommendations policies, operating frameworks, transition plans, and implementation actions necessary to prepare for the new governance structure.

The GRTF Elected Executive Ad Hoc Subcommittee recommends this work be guided by a clear goal: The County should be prepared for the transition by December 2028, and the inaugural Elected County Executive should have the information, analysis, and options needed to make informed decisions about how to organize and lead the new executive branch.

Building on the foundational recommendations in this report, the 2027 phase of work should focus on developing the operating frameworks, resolving outstanding governance questions, and conducting the analysis necessary to prepare for implementation. Priorities should include:

18 1. Supporting public understanding of the new governance structure, including the respective roles and responsibilities of the Elected County Executive and the Board of Supervisors.

2. Developing organizational chart options and operating frameworks for key executive functions, including Constituent Services, services to unincorporated communities, Emergency Management, Intergovernmental Relations, and Labor Relations.

3. Clarifying areas of shared or intersecting executive and legislative authority, including contracting, constituent services, land use, and other functions where clear roles, protocols, and working relationships will be important under the new separation-of-powers structure.

4. Continued reviewing County departments, strategic initiatives, and other functions requiring alignment within the future governance structure, including functions that may warrant transfer, consolidation, or further evaluation.

5. Continued engagement with internal and external stakeholders to gather input on the future operation of the executive branch and identify transition issues that require additional analysis or resolution.

6. Working with County staff and the Board of Supervisors to finalize the transitional budget framework for the inaugural Elected County Executive, including the resources and flexibility necessary to establish the new office.

In 2028, the work should shift from policy development and organizational analysis toward transition readiness. Priorities for the GRTF could include:

1. Finalizing transition plans for December 2028, including the transfer of functions, personnel, resources, authorities, and responsibilities to the Elected County Executive and Director of Budget and Management.

2. Continuing and expanding public education and engagement so that residents, stakeholders, County employees, candidates, and other partners understand the new governance structure and the respective responsibilities of the Elected County Executive and Board of Supervisors.

3. Preparing information, analysis, and organizational options for the incoming Elected County Executive to inform decisions about executivebranch organization, staffing, management systems, and priorities while preserving the incoming Executive’s ability to shape the administration consistent with the voter-approved Charter.

19 4. Assessing longer term governance reform considerations, such as rankedchoice voting, term limits for the Elected County Executive, and other potential structural or electoral reforms that could strengthen County governance, accountability, representation, and public participation, and identifying those matters that may warrant additional study or future action beyond the initial implementation of Measure G.

By December 2028, this work should position Los Angeles County for an orderly transition and establish a strong foundation for the new governance structure. The GRTF’s role is to ensure that the authorities, responsibilities, operating frameworks, and transition plans necessary to implement Measure G are clearly established, while preserving appropriate flexibility for the inaugural Elected County Executive to organize and manage the executive branch within the parameters established by the County Charter, the Board of Supervisors, and the mandate approved by the voters of Los Angeles County.

What Changed
Elected County Executive Recommendations
Governance Reform Task Force | September 16, 2026
1

Overview
2 Where the changes are
Most of the redline is in Section III, the County Legislative Analyst. It comes down to two ideas: a firm date and a definition of “independent.”
Executive Summary One new paragraph on funding principles. “Independent” added to the CLA description. pp. 1–5
County Executive One change. The constituent services report (6c) now covers incorporated cities as well as unincorporated communities. pp. 10–11 Director of Budget &
Management No changes.

County Legislative Analyst Most of the redline. A firm date of October 1, 2027, and “independent” restored and defined. pp. 12–17
Next Steps Three phrases added to the 2027 priorities. One new 2028 priority on longer-term reforms. pp. 18–19
Changed Unchanged Page numbers refer to the September 11 redline.

County Legislative Analyst 3
A firm date: fully operational by October 1, 2027
• Before: “formally operative” no later than December 2028, and earlier in 2028 if County Counsel confirmed the Board’s authority.
• Now: the inaugural CLA appointed and the office fully operational no later than October 1, 2027, more than a year before the County Executive takes office. (Rec. 2) • “Fully operational” is defined: CLA appointed; leadership, analyst teams, and support staff in place; analysis under way, starting with the FY 2028-29 budget. • The same date runs through 2b, Rec. 3, Rec. 5, and 6(d). Same funding sources and redeployment already in the report. (pp. 13–17)
2026–27
Preparatory work: one-time
funding, scoping consultant,
executive search
FY 2027-28 budget
Initial cohort of CLA
positions funded
October 1, 2027
CLA appointed; office fully
operational
FY 2028-29 budget
Additional positions as the
Board determines
December 2028
County Executive takes
office; separation of powers
begins

County Legislative Analyst 4
“Independent” returns to the CLA, with a definition
Restored in Recommendations 1, 2, 3, and 6(b), the Executive Summary, and the Section III introduction. A new item 1a says what the word means. (pp. 1, 5, 12–13, 15, 17) Independent means
• A standalone office of the Board, with its own
budget unit, headed by the Board-appointed
CLA
• Reports directly to the Board, not through any
other officer or office
• Separate from the executive branch: not
inside or under the CEO, the future County
Executive, or the Executive Office of the Board
• One exception: transitional administrative
support from the Executive Office (2d)
It does not mean
• Independent of the Board of Supervisors
• The office is a resource of the Board
• Nothing in the report limits the Board’s
authority to organize, manage, direct, and set
priorities for the office

Other Sections 5
Three smaller additions elsewhere in the report
Executive Summary · p. 2
Funding principles
A new paragraph applies the
Board’s November 2024
directive: reallocate existing
resources, find efficiencies,
reserve future revenues,
earmark property tax growth,
and identify new funding
sources before turning to
austere spending or service
curtailments.

County Executive, Rec. 6c · pp. 10–11
Constituent services
The 120-day report now covers
residents of incorporated cities
as well as unincorporated
communities, including how the
County coordinates with cities
where responsibilities intersect.

Next Steps · pp. 18–19
2027 and 2028 priorities
2027 adds organizational chart
options, services to
unincorporated communities,
and land use. 2028 adds a new
item: assess longer-term
reforms such as ranked-choice
voting and term limits for the
County Executive.

Unchanged: everything else reads as posted on September 4, including County Executive Recommendations 1–5 and 6a–6b, the full Director of Budget and Management section, and CLA Recommendation 4 and items 2a, 2d, 2e, and 2f.

Item: 13.B.

Meeting Date: 9/28/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Receive and File a Status Update Regarding the Governor’s Veto of Assembly Bill 1383 (McKinnor), Relating to Public Employees’ Retirement Benefits (Mirsch) Background:

On July 31, 2026, Mayor Dieringer signed and transmitted a letter opposing AB 1383 following a request from Councilmember Mirsch and consistent with the City’s Legislative Policy. The letter expressed concern that the bill would weaken reforms established under the California Public Employees’ Pension Reform Act of 2013 and increase pension-related costs for local governments.

On August 10, 2026, staff presented the opposition letter to the City Council, which received and filed the correspondence.

Following the Legislature’s approval of AB 1383, the matter returned to the City Council on September 14, 2026. At that meeting, the City Council reaffirmed its opposition to the bill and authorized the Mayor to sign and transmit an updated letter requesting that Governor Newsom veto the measure.

Staff is now returning to the City Council to provide a final status update following the Governor’s action on AB 1383.

Discussion:

Staff is providing the City Council with a status update following Governor Newsom’s veto of AB 1383 on September 20, 2026 (Attachment A).

In his veto message, the Governor stated that AB 1383 would partially reverse reforms established under PEPRA and significantly increase costs for state and local governments. The Governor also expressed concern that widening the retirement benefit gap between public safety and non-safety employees could invite additional changes and expose the public retirement system to further financial risk.

The Governor’s veto is consistent with the City Council’s adopted position and the City’s advocacy efforts. Because AB 1383 was vetoed, no further action is required. Staff recommends that the City

Council receive and file this status update.

Fiscal Impact:

Recommendation:

Receive and file a status update regarding Governor Newsom’s veto of Assembly Bill 1383 (McKinnor), relating to public employees’ retirement benefits.

Attachments:

1. Attachment A - Veto Message AB-1383

Item: 14.A.

Meeting Date: 9/28/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Recognition of the Rolling Hills Internship Program as a City Program Eligible to Receive Donations
Background:

Since 2024, the City of Rolling Hills has offered internship opportunities to introduce students and emerging professionals to municipal government and public service. Through meaningful assignments, mentoring, and exposure to public meetings and City operations, interns gain practical experience while completing projects that support City services and benefit the community.

The City offered unpaid internships in 2024 and 2025. In 2026, the program was expanded to include high school students and provide stipends to participating interns. The City received a $5,000 Judy L.

Kelsey Memorial Grant from the California City Management Foundation (CCMF), and the Rolling Hills Community Association (RHCA) contributed an additional $1,666.67 to support a fourth internship opportunity.

The 2026 interns assisted with projects involving City Council policies, website improvements, public information, emergency preparedness, planning records, stormwater outreach, fireworks regulations, and the development of an Automated Clearing House payment policy and procedure. Interns also attended public meetings, participated in job-shadowing and professional-development activities, and presented their work to the City Council.

Since 2024, the City has hosted seven interns, four of whom were Rolling Hills residents. Each year, one or two Rolling Hills residents have participated in the program.

Discussion:

The Rolling Hills Internship Program provides students and emerging professionals with practical experience in municipal government while providing temporary project support to the City’s small staff. Although internships have historically been offered during the summer, recognizing an ongoing City program would allow internships to be offered at different times throughout the year based on departmental needs, staff capacity, available funding, and student availability.

The program is particularly meaningful for Rolling Hills residents. Interns who live in the City have an

opportunity to give back to their community while learning about the municipal services provided to them, how local decisions are made, and the work required to maintain those services. Their participation encourages civic engagement and helps connect the next generation of residents with their local government.

The 2026 program demonstrated how outside funding can expand participation and make internship opportunities more accessible to students who may not be able to accept an unpaid position.

Recognizing the program as eligible to receive donations would allow residents, community organizations, and other supporters to contribute toward future intern stipends and other reasonable program-related expenses.

The availability of donations would not determine whether the City may offer internships. If donations or grant funds are unavailable, the City may continue to offer unpaid internships, provided that each internship is structured and administered in compliance with applicable wage-and-hour, workers’ compensation, workplace-safety, and minor-employment requirements. Recognition of the program would provide an additional funding option but would not obligate the City to offer internships in any particular year.

Application of the City’s Gift Policy
Resolution No. 1373, adopted on July 8, 2024, establishes the City’s procedures for accepting gifts (Attachment A). A donation designated for the Rolling Hills Internship Program would be considered a restricted gift because the donor would be limiting its use to a specific City purpose.

Under the current Gift Policy, the City will not consider a restricted gift valued below $2,000.

Therefore, the minimum donation that may be accepted specifically for the internship program is $2,000. A restricted donation of $2,000 or more must be evaluated initially by the City Manager and presented to the City Council for consideration and acceptance.

Although the policy generally authorizes the City Manager to accept gifts valued below $1,000, that authority does not apply to donations designated for the internship program because restricted gifts below $2,000 are not accepted under the current policy.

All donations would be administered in accordance with the Gift Policy, including its requirements concerning transparency, donor eligibility, public disclosure, acknowledgment, and the prohibition against preferential treatment. Accepted donations would become City property and would not guarantee that the program will be offered in a particular year or authorize expenditures beyond those separately approved by the City.

Fiscal Impact:

There is no immediate General Fund impact associated with recognizing the Rolling Hills Internship Program as eligible to receive donations. Future program costs may include intern stipends, workers’ compensation coverage, and other reasonable program expenses.

Donations and grants would supplement available City resources but would not obligate the City to incur costs beyond those separately authorized. If outside funding is unavailable, the City may continue to offer unpaid internships, subject to applicable legal requirements and available staff capacity.

Recommendation:

Recognize the Rolling Hills Internship Program as an authorized City program eligible to receive donations, subject to the City’s Gift Policy.

Attachments:

1. Attachment A - ResolutionNo1373_ GiftPolicies_Adoption_F_E

GIFT POLICY 1 7/8/2024

POLICY FOR GIFTS TO THE CITY OF ROLLING HILLS
Purpose:

To provide guidelines for the City's acceptance of gifts in a responsible, ethical, transparent and accountable manner. This gift policy is prospective and does not apply retroactively to any gifts given to the City prior to the adoption of this policy. Further, this policy is subject to modification or termination by the City at any time.

Types of gifts:

Gifts may be offered only in the form of cash, services or personal property. Donations of real property are not subject to this policy. Any such proposed donation of real property will be evaluated individually.

A “restricted gift” is a gift designated by the donor for a particular City department, location or purpose. The City shall not consider the acceptance of any restricted gift with an estimated value under $2000.

An “unrestricted gift” is a gift without any limitations placed on its use by the City. For the purpose of this policy, the term "gift" includes, without limitation goods or services provided by a City contractor or vendor beyond that specified in its contract with the City. The City, except for good cause, shall not consider the acceptance of any non-restricted, non-cash gift with an estimated value under $1000.

Procedure:

The City Manager shall perform an initial evaluation of a proposed gift. Factors to be considered include, but are not limited to, the following:
• Whether acceptance of the gift is in the City’s best interest and is consistent with applicable policies, ordinances, and resolutions;
• Whether the acceptance of the gift would give rise to an appearance of impropriety; • In the case of a restricted gift, whether the gift obligates the City to make an immediate or initial City expenditure that has not been included in the approved City budget, and whether it may result in ongoing costs.
• The City shall consider whether to accept a proposed gift at a City Council meeting as an item on its agenda for gifts exceeding an estimated value of $1000 or more. The staff report for the agenda item should discuss the staff's initial evaluation of the proposed gift. There is no need for staff to provide a recommendation to the City Council for each donation. • Gifts below an estimated value of $1000 may be accepted by the City Manager at the City Manager’s discretion and in accordance with this policy. The City Manager shall endeavor to notify the City Council either verbally at a City Council meeting or via written report of gifts received by the City.
• Gifts to the City in no way entitle a resident or other donor to any greater benefit or different treatment than already provided to any other resident or donor. To avoid the appearance of impropriety, among other things, the City shall not accept gifts from or on behalf of any individual or entity who is in the process of obtaining discretionary approval from the City, or

GIFT POLICY 2 7/8/2024
who applied for discretionary approval within 12 months prior to the proposed gift. In the event a donor seeks discretionary approval from the City within 12 months following City's acceptance of a gift, the City shall return the gift to the donor when possible. • All gifts shall become City property.
• In the event a monetary restricted gift is provided to the City and the purpose is unable to be accomplished within 5 years, that monetary gift shall convert to an unrestricted gift that can be used for general public purposes.
• Upon acceptance by the City Council, a letter or email of the acknowledgement of the gift shall be sent to the donor, signed by the mayor.
• The City does not provide legal, accounting, tax or other such advice to donors. The City shall only provide to the donor a description of the gift, service or personal property given to the City. The donor shall be responsible for estimating any fair market value for services or personal property donated. The City makes no representation or warranty on the tax deductibility of any gift and directs any donor to consult their CPA, tax professional or other advisor on these matters.
• The City will not accept anonymous gifts. All records of donations shall be subject to disclosure under the Public Records Act.

Policy for Gifts to City Employees
Gifts to individual employees: Compensation for employees performing their public duty is limited to salaries, fringe benefits and any personal satisfaction that employees may derive from doing a good job. Therefore, individual employees shall not accept any personal gifts or tips from anyone other than the City for the performance of acts within the regular course of duties.

Gifts for the benefit of City employees: Edible gifts (e.g., gift baskets) or similar items are allowed but shall be made available to all employees. Alcohol is not allowed.

Policy Administrative History:

Adopted 7/8/2024

Item: 14.B.

Meeting Date: 9/28/2026
To: City Council
From: Karina Bañales, City Manager
Thru: Karina Bañales, City Manager
Subject: Authorization to Join SBCCOG Letter Supporting the South Bay Extreme Heat Action Plan and Demonstration Projects
Background:

The South Bay Cities Council of Governments (SBCCOG) is preparing a grant application to the Governor’s Office of Land Use and Climate Innovation through the Extreme Heat and Community Resilience Program. The proposed project would develop a South Bay Extreme Heat Action Plan, prepare locally tailored infrastructure recommendations, engage member agencies and community stakeholders, and implement cool-roof and tree-planting demonstration projects within the South Bay.

The proposed project builds upon SBCCOG’s previous regional climate-planning efforts. In 2019, SBCCOG completed a Sub-Regional Climate Adaptation Plan covering 15 South Bay cities, including the City of Rolling Hills. The plan included climate projections and vulnerability information applicable to Rolling Hills and identified strategies to help participating jurisdictions prepare for anticipated climate-related hazards.

SBCCOG has also developed a Climate Action Plan and an Energy Efficiency Climate Action Plan specifically for Rolling Hills. In addition, the City’s 2022 General Plan Safety Element Update incorporated goals, policies, and implementation measures addressing climate adaptation and community resilience.

The City has also participated in SBCCOG’s South Bay Energy and Climate Recognition Program, receiving silver-level recognition in 2023 and 2024 and bronze-level recognition in 2025 based on its participation in qualifying energy-efficiency, climate-action, community-education, and sustainability activities.

Discussion:

SBCCOG is requesting support from its member agencies for its grant application through a proposed joint letter (Attachment B). As described in the project information provided by SBCCOG (Attachment A), the project would update the region’s earlier climate-vulnerability work using current climate projections, demographic information, and community perspectives. It would also develop recommendations to address extreme heat and pursue demonstration projects involving cool roofs

and tree planting.

The letter identifies participating cities and the Los Angeles County Chief Sustainability Office as supporters of the application. If authorized by the City Council, the City Manager’s name and title and the City of Rolling Hills logo would be added to the joint letter on behalf of the City.

By joining the letter, the City would express its support for SBCCOG’s grant application and its willingness to provide feedback on draft reports and community-engagement activities. Participation would provide the City with an opportunity to ensure that Rolling Hills’ unique geography, rural character, wildfire exposure, and community needs are considered in the development of the regional plan. The resulting information may assist the City with future emergency preparedness, hazard mitigation, General Plan updates, and grant opportunities.

Authorization would not commit City funds, require the City to host a demonstration project, or obligate the City to implement any resulting recommendation. Any future action requiring City funding, use of City property, or a separate policy commitment would be returned to the City Council for consideration, as appropriate.

Supporting the application is consistent with the City’s prior participation in SBCCOG’s regional climate-planning and sustainability efforts and with the climate adaptation and resilience policies included in the City’s General Plan Safety Element.

Fiscal Impact:

None.

Recommendation:

Authorize the City Manager’s name and title, and the City of Rolling Hills logo, to appear on a joint letter supporting the South Bay Cities Council of Governments’ grant application for the South Bay Extreme Heat Action Plan and Demonstration Projects.

Attachments:

1. Attachment A - CL_AGN_260928_CC_EHCRP_SupportLetter_CitiesCounty_D

2. Attachment B - CL_AGN_260928_CC_SBCCOG_EHCRP_SupportEmailRequest

[Date]
Governor’s Office of Land Use and Climate Innovation
1400 10 Street
Sacramento, CA 95814
RE: Support for the South Bay Extreme Heat Action Plan & Demonstration Projects Dear LCI Extreme Heat & Community Resilience Program Grant Team, On behalf of the Cities of Carson, Hermosa Beach, Lomita, Torrance, [City Names] and County of Los Angeles Chief Sustainability Office, we are writing to express our strong support for the South Bay Cities Council of Governments (SBCCOG) grant application to the Governor’s Office of Land Use and Climate Innovation for the “South Bay Extreme Heat Action Plan & Demonstration Projects”. This initiative will build upon existing plans, including the SBCCOG’s 2019 climate adaptation plan and the 2026 Los Angeles County Heat Action Plan.

With this funding, the SBCCOG will be able to implement cool roof and tree planting demonstrations, as well as develop locally tailored extreme heat infrastructure recommendations. The project emphasizes inclusive input from cities, partner agencies, nonprofit organizations, and local universities. The SBCCOG will also inform and engage residents from our communities, benefiting from their diverse perspectives to help shape the strategies that address extreme heat threats effectively, equitably, and sustainably.

The SBCCOG first created sub-regional and city-level vulnerability assessments and follow-up adaptation strategies in 2019. The work established a foundation for understanding how the South Bay and its residents will be affected by and can prepare for climate change. Seven years later, this new initiative will incorporate updated climate projections, demographic data, and community perspectives to determine how vulnerabilities have changed, as well as pinpoint new strategies to address threats from extreme heat.

In support of the SBCCOG on this new initiative, we are eager to share feedback on the drafted reports and community engagement efforts to help ensure the needs of our communities are addressed. In doing so, we aim to make sure that our subregion is resilient and that it remains safe and accessible to our residents in the face of extreme heat events.

Being a diverse subregion with many types of geographies and socioeconomic conditions, as well as a significantly large senior population, with little experience with more frequent hotter conditions, our communities are highly threatened and vulnerable to extreme heat events. With the new subregional plan, cool roofs, and tree plantings, communities like ours will be better equipped to understand and address these challenges.

Draft

As member agencies of the SBCCOG, we look forward to collaborating on the South Bay Extreme Heat Action Plan and Demonstration Projects. For these reasons, the Cities of Carson, Hermosa Beach, Lomita, Torrance, [City Names] and County of Los Angeles Chief Sustainability Office strongly support this grant application.

Thank you for considering this proposal.

Sincerely,
David C. Roberts, Jr.

City Manager
City of Carson
Michael Detoy
Mayor
City of Hermosa Beach
Andrew Vialpando
City Manager
City of Lomita
Aram Chaparyan
City Manager
City of Torrance
[Name]
[Title]
[Organization]
Draft

Outlook
Re: Letter of Support Request: Grant Application for South Bay Extreme Heat Plan & Demonstration Project
From Shawn Fujioka <[email protected]>
on behalf of
Jacki Bacharach <[email protected]>
Date Mon 9/21/2026 5:19 PM
To Jacki Bacharach <[email protected]>
Cc Jake Romoff <[email protected]>; Shawn Fujioka <[email protected]> Dear City Staff,
After receiving feedback on the draft support letter, we have finalized the document (see here) and are now requesting signatures from our member cities. Thank you to everyone who has already submitted their signatures.

If your city would like to sign on, please email [email protected] by Tuesday, September 29 with your city’s logo and signature information (Name & Title ONLY, no e-signature needed).

We greatly appreciate your support of this grant application. Please feel free to reach out to [email protected] with any questions.

Thank you,
Jacki Bacharach, Executive Director
310-293-2612
357 Van Ness Way, Suite 110
Torrance, CA 90501
www.southbaycities.org
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SBCCOG:

SBESC:

From: Shawn Fujioka on behalf of Jacki Bacharach <[email protected]> Sent: Monday, September 14, 2026 10:22 AM
To: Jacki Bacharach <[email protected]>

Cc: Shawn Fujioka <[email protected]>; Jake Romoff <[email protected]> Subject: Letter of Support Request: Grant Application for South Bay Extreme Heat Plan & Demonstration Project Dear City Staff,
As you know, the South Bay Cities Council of Governments (SBCCOG) has been at the forefront of promoting resilience through the development of vulnerability assessments as well as Climate Action and Adaptation Plans – and most recently work on a biodiversity plan.

In furtherance of this work, the SBCCOG is applying for an Extreme Heat & Community Resilience Program grant to develop a subregional extreme heat action plan and implement cool roof and tree planting demonstrations in some of our cities. Community engagement is required by this grant.

Therefore, SBCCOG intends to work with the affected cities to engage the community in order to inform the plan and project development.

While only a limited number of letters of support are allowed to strengthen our application, we would greatly appreciate our member cities’ support through a group letter. The draft letter is linked here. If you would like to suggest revisions, please do so in tracking changes by this Friday, September

18. We will then redistribute the final letter for sign-on the following Monday.

If you would like to confirm your support ahead of the letter finalization, please email [email protected] with your city’s logo and signature information (Name & Title ONLY, no esignature needed). Otherwise, we will be in touch again next Monday.

Your support is critical to our success in receiving this grant. Should we be awarded the grant, your input and that of your city will be essential to our planning and project implementation.

If you have any questions or concerns, please feel free to reach out to [email protected].

Thank you,
Jacki Bacharach, Executive Director
310-293-2612
357 Van Ness Way, Suite 110
Torrance, CA 90501
www.southbaycities.org
Follow us!
SBCCOG:

SBESC:

Item: 15.A.

Meeting Date: 9/28/2026
To: City Council
From: Nicolas Papajohn, City Attorney
Thru: Karina Bañales, City Manager
Subject: Conference with Labor Negotiators Pursuant to Government Code section 54957.6 Agency-designated Representative(s): Mayor and City Council Unrepresented Employee: City Manager
Background:

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

None.

Attachments:

None

Item: 15.B.

Meeting Date: 9/28/2026
To: City Council
From: Nicolas Papajohn, City Attorney
Thru: Karina Bañales, City Manager
Subject: Public Employee Performance Evaluation Pursuant to Government Code Section 54957
Title: City Manager
Background:

None.

Discussion:

None.

Fiscal Impact:

None.

Recommendation:

None.

Attachments:

None