CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, June 28, 2022 7:00 PM Teleconference/Council Chambers NOTE: PUBLIC PARTICIPATION INFORMATION
In accordance with Assembly Bill 361 (AB 361), City Council Resolution Nos. 2487, 2490, 2491, 2493, 2498, 2499, 2503, 2505, 2507, and proposed Resolution No. 2512, due to the continuing state of emergency, including masking and social distancing directives as a result of the threat of the COVID-19 virus, this meeting is being broadcast via teleconference. Members of the public may participate in-person in the Council Chambers, or virtually in the meeting in the following ways:
- Members of the public may listen to the meeting live by calling: (1 669 900 6833) from any phone, Meeting ID: 879 7827 2172, Meeting Password: 339794. (Please note you will not have the ability to speak using the call in ption from a phone line.)
- Public correspondence may be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record.
- Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda.
These comments can be seen by the public, will be considered by the Council and become part of the record.
- Members of the public who wish to speak during this meeting may join the Zoom meeting by accessing the Zoom app from a computer (downloaded at Zoom.com) or tablet or phone (downloaded in the App Store), by entering the following credentials: Meeting ID: 879 7827 2172 , Meeting Password: 339794. Members of the public who join the Zoom meeting will not have video, and may request to speak using the following process: After joining the Zoom meeting, if you wish to speak, please select the "raise hand" option at the lower portion of your screen. The City Clerk will send you a chat message to identify which item on the agenda you would like to speak on and will unmute your mic at the appropriate time.
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under Meeting Agendas, Minutes & Videos at www.rhe.city.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
Lomita Sheriff Station Explorer Cadets
3. ROLL CALL
4. CEREMONIAL ITEMS
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF JUNE 2022
Recommendation: Approve warrants 65187 through 65238 in the amount of $362,959.93; and Supplemental Warrants 060422 through 060522; in the amount of $78,088.87; for a grand total amount of $441,048.80 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF MAY 2022
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF MAY 2022
Recommendation: Receive and file.
Attachments: Staff Report
E. BUDGET AMENDMENTS FISCAL YEAR 2021-2022
Recommendation: Approve as presented.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
F. CITY COUNCIL MINUTES OF MAY 24, 2022
Recommendation: Review and approve.
Attachments: Draft Minutes
G. CITY COUNCIL MINUTES OF JUNE 14, 2022 (BUDGET STUDY SESSION) Recommendation: Review and approve.
Attachments: Draft Minutes
H. CITY COUNCIL MINUTES OF JUNE 14, 2022
Recommendation: Review and approve.
Attachments: Draft Minutes
I. PARK AND ACTIVITIES COMMISSION MINUTES OF MAY 16, 2022 Recommendation: Receive and file.
Attachments: Draft Minutes
J. SPECIAL PARK AND ACTIVITIES COMMISSION MINUTES OF JUNE 9, 2022
Recommendation: Receive and file.
Attachments: Draft Minutes
K. SPECIAL EQUESTRIAN COMMITTEE MINUTES OF JUNE 6, 2022 Recommendation: Receive and file.
Attachments: Draft Minutes
L. PARK AND ACTIVITIES COMMISSION MINUTES OF JUNE 20, 2022 Recommendation: Receive and file.
Attachments: Draft Minutes
M. ADOPTION OF RESOLUTION TO AUTHORIZE THE CONTINUED USE OF
TELECONFERENCE ACCESSIBILITY PROCEDURES TO CONDUCT
PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361
Recommendation: That the City Council adopt Resolution 2512 to authorize the City Manager to continue to implement and utilize teleconference accessibility procedures to conduct public meetings pursuant to Assembly Bill 361.
Attachments: Staff Report + Resolution No. 2512
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
A. FY 2022-23 BUDGET PUBLIC HEARING AND ADOPTION
Memorandum from Greg Grammer, City Manager and Michael C. Whitehead, Administrative Services Director
Recommendation: That the City Council 1) open the Public Hearing and take any public testimony related to the budget adoption including appropriation limit, fees &charges, fund balance policy and investment policy; 2) close the Public Hearing; and 3) review and adopt Resolutions 2509, 2510, and 2511, Statement of Fund Balance Policy, and Statement of Investment Policy.
Staff Reports
Fiscal Year 2022-23 Budget
Fiscal Year 2022-23 Fees and Charges
Resolution No. 2509 (Adopting the Consolidated Budget)
Resolution No. 2510 (Fiscal Year 2022-23 Appropriation Limit) Resolution No. 2511 (Establishing Schedule of Municipal Fees & Charges) Attachments:
8. NEW BUSINESS
A. NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION RESOLUTIONS Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That the City Council review and adopt the following resolutions:
Resolutions No. 2513 - Calling for the holding of a General Municipal Election to be held in the City of Rolling Hills Estates on November 8, 2022, and requesting the Los Angeles County Board of Supervisors consolidate said election with the Statewide General Election; and Resolution No. 2514 - Adopting regulations pertaining to candidate statements.
Staff Report
Resolution No. 2513 (Calling for and Consolidating Election) Resolution No. 2514 (Candidate Statement Regulations)
Attachments:
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
B. PERSONNEL RESOLUTIONS FY 2022-23
Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: That the City Council adopt 1) Resolution 2515, adopting the 2022-2023 Memorandum of Understanding between the City and the Rolling Hills Estates Employees’ Association, and 2) Resolutions 2516, 2517, and 2518 authorizing the number of positions and salary ranges for Professional, Management, and Part-Time employees in the City service.
Staff Report
Resolution No. 2515 (Classified Employee Group)
Resolution No. 2516 (Professional Employee Group)
Resolution No. 2517 (Management Employee Group)
Resolution No. 2518 (Part-Time Employee Group)
Attachments:
C. CROSSING GUARD SERVICES - MEMORANDUM OF UNDERSTANDING FOR 2021-22 SCHOOL YEAR
Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That City Council approve the attached Memorandum of Understanding (MOU) between the Palos Verdes Peninsula Unified School District and the City of Rolling Hills Estates to reimburse the School District for crossing guard services for the 2021-22 school year, not to exceed the budgeted amount of $58,750.
Attachments: Staff Report
D. PARK AND ACTIVITIES COMMISSION ACTION ITEM FROM MEETING OF JUNE 20, 2022: TENNIS SERVICES AGREEMENT WITH TENNIS PRO
ROBERT KRUEGER
Memorandum from Alexa Davis, Assistant City Manager and Rosa Pinuelas, Community Services Supervisor
Recommendation: That the City Council enter into the proposed five-year Tennis Services Agreement with Tennis Pro Robert Krueger to continue to provide tennis program services at the Rolling Hills Estates Tennis Club.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
E. PROPOSED DESIGN CONCEPTS FOR LANDSCAPE & PUBLIC
RIGHT-OF-WAY IMPROVEMENTS IN COMMERCIAL DISTRICT
Memorandum from David Wahba, Community Development & Public Works Director
Recommendation: That the City Council discuss the opportunities available for public right-of-way streetscape improvements in the commercial district, including the development of a promenade park area in the median located between Silver Spur Rd. and Bart Earle Way and direct staff accordingly.
Attachments: Staff Report
9. OLD BUSINESS
A. REQUEST TO AWARD A PUBLIC WORKS CONTRACT FOR THE FISCAL YEAR 2021-22 & 2022-23 STREET RESURFACING PROJECT TO SEQUEL CONTRACTORS INC. IN THE CITIES OF RHE & RPV.
Memorandum from David Wahba, Director of Community Development/ Public Works
Recommendation: That the City Council 1) Accept the bid from Sequel Contractors Inc. in the amount of $1,217,302, plus a 10% contingency ($121,730) for a total of $1,339,032 for the portion of the projectin Rolling Hills Estates; 2) Accept the bid from Sequel Contractors Inc. in the amount of $732,167, plus a 10% contingency (73,217) for a total of $805,384 for the portion of the project in Rancho Palos Verdes, subject to RPV’s City Council’s anticipated approval on July 19, 2022; 3) Accept the total project amount from Sequel Contractors Inc. of $1,949,469, plus a 10% contingency ($194,947), for a grand total of $2,144,416, again subject to the City of Rancho Palos Verdes approving their portion of the project; 4) Reject approval of Schedule C (Additive Alternative for Strawberry Ln.) in the amount of $151,855; and 5) Approve the Public Works contract between the City of Rolling Hills Estates and Rancho Palos Verdes and Sequel Contractors Inc., all to the satisfaction of the City Attorney.
Attachments: Staff Report
B. UPDATE ON LOS ANGELES COUNTY SAFER AT HOME ORDER
(VERBAL REPORT)
10. CITY ATTORNEY ITEMS
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 28, 2022
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. AUTHORIZATION TO ATTEND AND DESIGNATION OF VOTING
DELEGATES AND ALTERNATES- THE LEAGUE OF CALIFORNIA CITIES'
ANNUAL CONFERENCE AND EXPO IN LONG BEACH, CALIFORNIA -
SEPTEMBER 7-9, 2022
League of California Cities Annual Conference and Expo Flyer Designation of Voting Delegates/ Alternates
Attachments:
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Quarterly Evaluation)
14. ADJOURNMENT IN MEMORY OF FRANK TRIPEPI
Next meeting: Tuesday, July 12, 2022 at 7:00 p.m.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.