CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, August 23, 2022 7:00 PM Teleconference/Council Chambers *CLOSED SESSION WILL COMMENCE AT 6:00 PM AND REGULAR AGENDA WILL COMMENCE AT 7:00 PM.
NOTE: PUBLIC PARTICIPATION INFORMATION
In accordance with Assembly Bill 361 (AB 361), City Council Resolution Nos. 2487, 2490, 2491, 2493, 2498, 2499, 2503, 2505, 2507, 2512, 2519, and proposed Resolution No. 2521, due to the continuing state of emergency, including masking and social distancing directives as a result of the threat of the COVID-19 virus, this meeting is being broadcast via teleconference. Members of the public may participate in-person in the Council Chambers, or virtually in the meeting in the following ways:
- Members of the public may listen to the meeting live by calling 1-669-900-6833 from any phone, Meeting ID: 861 5070 6052, Meeting Password: 066081. (Please note you will not have the ability to speak using the call in option from a phone line.)
- Public correspondence may be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record.
- Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda.
These comments can be seen by the public, will be considered by the Council and become part of the record.
- Members of the public who wish to speak during this meeting may join the Zoom meeting by accessing the Zoom app from a computer (downloaded at Zoom.com) or tablet or phone (downloaded in the App Store), by entering the following credentials: Meeting ID: 861 5070 6052, Meeting Password: 066081. Members of the public who join the Zoom meeting will not have video, and may request to speak using the following process: After joining the Zoom meeting, if you wish to speak, please select the "raise hand" option at the lower portion of your screen. The City Clerk will send you a chat message to identify which item on the agenda you would like to speak on and will unmute your mic at the appropriate time.
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under Meeting Agendas, Minutes & Videos at www.rhe.city.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
Lion's Heart
3. ROLL CALL
4. CEREMONIAL ITEMS
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF AUGUST 2022
Recommendation: Approve warrants 65359 through 65412 in the amount of $606,832.95; and Supplemental Warrants 080122 through 080522 in the amount of $188,158.38; for a grand total amount of $794,991.33 with proper audit.
Attachments: Demands & Warrants
C. REVENUE AND EXPENDITURE REPORT OF JULY 2022
Recommendation: Receive and file.
Attachments: Staff Report
D. SCHEDULE OF INVESTMENTS REPORT OF JULY 2022
Recommendation: Receive and file.
Attachments: Staff Report
E. CITY COUNCIL MINUTES OF JULY 26, 2022
Recommendation: Review and approve.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
F. PARK AND ACTIVITIES COMMISSION MINUTES OF JULY 18, 2022 Recommendation: Receive and file.
Attachments: Minutes
G. PARK AND ACTIVITIES COMMISSION MINUTES OF AUGUST 15, 2022 Recommendation: Receive and file.
Attachments: Draft Minutes
H. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF JULY 28, 2022
Recommendation: Receive and File
Attachments: Staff Report
I. ADOPTION OF RESOLUTION TO AUTHORIZE THE CONTINUED USE OF
TELECONFERENCE ACCESSIBILITY PROCEDURES TO CONDUCT
PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361
Memorandum from Don Davis, City Attorney and Lauren Pettit, City Clerk Recommendation: That the City Council Adopt Resolution 2521 to authorize the City Manager to continue to implement and utilize teleconference accessibility procedures to conduct public meetings pursuant to Assembly Bill 361.
Attachments: Staff Report + Resolution No. 2521
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
A. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE YEAR
OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE - THIRD QUARTER 2022
B. DROUGHT AND WATER RESTRICTIONS VERBAL REPORT: WEST BASIN
MUNICIPAL WATER DISTRICT, WATER REPLENISHMENT DISTRICT,
METROPOLITAN WATER DISTRICT OF SOUTHERN CALIFORNIA,
CALIFORNIA WATER SERVICE.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
7. PUBLIC HEARINGS
A. PLANNING APPLICATION NO. PA-220255. A PRECISE PLAN OF
DESIGN (PPD) FOR GEORGE F CANYON NATURE CENTER
REPLACEMENT PROJECT (CITY COUNCIL RESOLUTION NO. 2523) &
INITIAL STUDY WITH PROPOSED MITIGATED NEGATIVE
DECLARATION (ISMND) UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) (CITY COUNCIL RESOLUTION NO. 2522).
LOCATION: SOUTHWEST CORNER OF PALOS VERDES DRIVE NORTH
& PALOS VERDES DRIVE EAST (27305 PALOS VERDES DRIVE EAST).
APPLICANT: CITY OF ROLLING HILLS ESTATES.
Memorandum from David Wahba, Community Development & Public Works Director
Recommendation: That the City Council 1.) Open the Public Hearing; 2.) Take Public Testimony; 3.) Discuss the Project; 4.) Close the Public Hearing; and 5.) Approve the Project by Adopting Resolution Nos. 2522 (ISMND) and 2523 (PPD).
Attachments: Staff Report + Resolution Nos. 2522 & 2523
8. NEW BUSINESS
A. NOVEMBER 8, 2022 GENERAL MUNICIPAL ELECTION
Memorandum from Lauren Pettit, City Clerk
Recommendation: That the City Council adopt Resolution No. 2524 canceling the November 8, 2022 election and appointing Britt Huff and Pam Brown Schachter each to four-year terms of office as Council Members.
Attachments: Staff Report + Resolution No. 2524
B. APPROVAL OF RESOLUTION NO. 2520 ADOPTING THE 2017 UPDATED
GREATER LOS ANGELES COUNTY INTEGRATED REGIONAL WATER
MANAGEMENT PLAN
Memorandum from David Wahba, Community Development & Public Works Director
Recommendation: That the City Council adopt Resolution No. 2520 approving adoption of the 2017 Updated Greater Los Angeles County Region Integrated Regional Water Management Plan (GLAC IRWMP).
Attachments: Staff Report + Resolution No. 2520
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
C. APPROVE A FIVE-YEAR PROFESSIONAL SERVICES AGREEMENT WITH HdL COMPANIES TO PROVIDE TAX MANAGEMENT AND
INFORMATION SERVICES
Memorandum from Fernando Estrada, Accountant
Recommendation: That the City Council 1.) approve the agreement with Hinderliter, De Llamas and Associates (HdL) in the amount of $4,200 annually and 15% of all new sales for sales and use tax audit and management services. Implementation cost of $6,500 and $16 per processed account for business license services and 40% of the revenues and 25% collections received for discovery; 2.) approve the agreement with HdL Coren & Cone in the amount of $7,200 annually plus 25% of net tax revenues for property tax services ; and 3.) adopt Resolution No. 2526 authorizing HdL to examine sales and property tax information with the California Department of Tax & Fee Administration (CDTFA) and Los Angeles County Treasurer and Tax Collector.
Attachments: Staff Report + Resolution No. 2526
D. AUTHORIZATION TO SOLICIT BIDS FOR THE ERNIE HOWLETT PARK
PERIMETER PATHWAY PROJECT
Memorandum from Jessica Slawson, Management Analyst, Alexa Davis, Assistant CIty Manager and David Wahba, Community Development & Public Works Director
Recommendation: That the City Council approve the attached plans, specifications and bid documents and authorize the solicitation of bids due September 22, 2022 for the Ernie Howlett Park Perimeter Pathway Project, in final form and content satisfactory to the City Attorney.
Attachments: Staff Report
9. OLD BUSINESS
A. PARK AND ACTIVITIES COMMISSION ACTION ITEM: TURF
REPLACEMENT PROJECT CONCEPTUAL DESIGN
Memorandum from Greg Grammer, City Manager, Alexa Davis, Assistant City Manager and Mike Goldsmith, Maintenance Superintendent
Recommendation: That the City Council review and provide input on the conceptual designs presented for the turf removal projects at City Hall and Highridge Park.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
B. SECOND READING AND ADOPTION OF ORDINANCE NO. 742
AMENDING AND RESTATING MUNICIPAL CODE CHAPTER 8.38
(STORMWATER AND URBAN RUNOFF POLLUTION CONTROL)
Memorandum from David Wahba, Community Development & Public Works Director
Recommendation: That the City Council conduct the second reading and adopt Ordinance No. 742, which would amend and restate Municipal Code Chapter 8.38 (Stormwater and Urban Runoff Pollution Control).
Attachments: Staff Report + Ordinance No. 742
C. SECOND READING AND ADOPTION OF ORDINANCE NO. 743
AMENDING AND RESTATING MUNICIPAL CODE CHAPTER 5.40 HORSE
TRAINERS AND TRAIL RIDING OPERATORS
Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That the City Council 1) conduct the second reading of Ordinance No. 743; and 2) adopt Ordinance No. 743.
Attachments: Staff Report + Ordinance No. 743
D. PARK AND ACTIVITIES COMMISSION ACTION ITEM: RESOLUTION NO. 2525 PUBLIC RIDING RULES UPDATE
Memorandum from Alexa Davis, Assistant City Manager and Rosa Pinuelas, Community Services Supervisor
Recommendation: That the City Council adopt Resolution No. 2525 to update the City’s Public Riding Rules.
Attachments: Staff Report + Resolution No. 2525
E. EMERGENCY PREPAREDNESS UPDATE
Memorandum from Jessica Slawson, Management Analyst
Recommendation: That the City Council receive and file this report.
Attachments: Staff Report
F. UPDATE ON LOS ANGELES COUNTY SAFER AT HOME ORDER
(VERBAL REPORT)
10. CITY ATTORNEY ITEMS
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 23, 2022
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. AUTHORIZATION TO ATTEND THE CALIFORNIA CONTRACT CITIES ASSOCIATION 2022 FALL EDUCATIONAL SUMMIT IN LAKE
ARROWHEAD - SEPTEMBER 30 TO OCTOBER 2, 2022
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Quarterly Evaluation)
14. ADJOURNMENT IN MEMORY OF VINCE WEBBER AND VENTURA COUNTY
SUPERVISOR CARMEN RAMIREZ
Next meeting: Tuesday, September 13, 2022 at 7:00 pm.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.