CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, January 24, 2023 7:00 PM Council Chambers
AMENDED AGENDA (ITEM 10A ATTACHMENTS)
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
4. CEREMONIAL ITEMS
A. RECOGNITION OF OUTGOING COMMISSIONERS
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
B. EMPLOYEE SERVICE RECOGNITION
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. CITY COUNCIL MINUTES OF DECEMBER 13, 2022
Recommendation: Review and approve.
Attachments: Draft Minutes
C. DEMANDS AND WARRANTS OF DECEMBER 2022 & JANUARY 2023 Recommendation: Approve warrants 65796 through 65878 in the amount of $1,980,495.13 and Supplemental Warrants 120522 through 120622; 010123 through 010623; in the amount of $336,148.61 for a grand total amount of $2,316,643.74 with proper audit.
Attachments: Demands & Warrants
D. SCHEDULE OF INVESTMENTS REPORT OF NOVEMBER 2022
Recommendation: Receive and file.
Attachments: Staff Report
E. REVENUE AND EXPENDITURE REPORT OF NOVEMBER 2022
Recommendation: Receive and file.
Attachments: Staff Report
F. SCHEDULE OF INVESTMENTS REPORT DECEMBER 2022
Recommendation: Receive and file.
Attachments: Staff Report
G. REVENUE AND EXPENDITURE REPORT OF DECEMBER 2022
Recommendation: Receive and file.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
H. PLANNING COMMISSION MINUTES OF DECEMBER 5, 2022
Recommendation: Receive and file.
Attachments: Draft Minutes
I. PARK & ACTIVITIES COMMISSION MINUTES OF DECEMBER 19, 2022 Recommendation: Receive and file.
Attachments: Minutes
J. BUDGET AMENDMENTS FISCAL YEAR 2022-2023
Recommendation: That the City Council approve the Budget Amendments for Fiscal Year 2022-2023.
Attachments: Staff Report
K. ADOPTION OF RESOLUTION TO AUTHORIZE THE CONTINUED USE OF
TELECONFERENCE ACCESSIBILITY PROCEDURES TO CONDUCT
PUBLIC MEETINGS PURSUANT TO ASSEMBLY BILL 361
Memorandum from Lauren Pettit, City Clerk
Recommendation: That the City Council Adopt Resolution 2539 to authorize the City Manager to continue to implement and utilize teleconference accessibility procedures to conduct public meetings pursuant to Assembly Bill 361.
Attachments: Staff Report + Resolution No. 2539
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
7. PUBLIC HEARINGS
A. PLANNING APPLICATION NO. 220499
AMENDMENT AND RESTATEMENT OF CHAPTER 17.56 OF THE
ROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO
ACCESSORY DWELLING UNITS
LOCATION: CITYWIDE
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council 1.) Open the Public Hearing; 2.) Take public testimony; 3.) Discuss the issues; 4.) Find that the proposed Urgency Ordinance No. 745 is exempt from the provisions of CEQA; and 5.) Adopt Urgency Ordinance No.745 (which will require a 4/5ths vote).
Attachments: Staff Report + Ordinance No. 745
B. PLANNING APPLICATION NO. 230002
AMENDMENTS TO THE SAFETY ELEMENT AND HOUSING ELEMENT
OF THE ROLLING HILLS ESTATES 2040 GENERAL PLAN
LOCATION: CITYWIDE
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council 1.) Open the Public Hearing; 2.) Take public testimony; 3.) Discuss the issues; 4.) Find that the proposed Resolution No. 2538 is exempt from the provisions of CEQA; and 5.) Adopt Resolution No. 2538, making findings related to and adopting General Plan Amendment No. 230002 to the Safety Element and General Plan Amendment No. 230004 to the 2021-2029 Housing Element of the Rolling Hills Estates 2040 General Plan.
Attachments: Staff Report + Resolution No. 2538
8. NEW BUSINESS
**ADJOURN TO PEPPER TREE FOUNDATION BOARD MEETING**
A. PEPPER TREE FOUNDATION ANNUAL BOARD OF DIRECTORS
MEETING
Memorandum from Rosa Pinuelas, Community Services Supervisor Recommendation: That the Rolling Hills Estates Pepper Tree Foundation Board of Directors receive and file this staff report.
Attachments: Staff Report
** RECONVENE CITY COUNCIL MEETING **
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
B. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2022
Memorandum from Michael Whitehead, Administrative Services Director Recommendation: That the City Council of the City of Rolling Hills Estates receive and file Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2022.
Staff Report
Annual Comprehensive Financial Report (ACFR) June 30, 2022 2022 Final GAGAS Report
2022 Final GANN Limit Report
2022 Final SAS114 Letter
Attachments:
C. PROPOSAL FOR PROFESSIONAL BUILDING AND SAFETY SERVICES
RELATED TO THE IMPLEMENTATION OF AN ONLINE SOLAR
PERMITTING PLATFORM AS PART OF THE CALAPP GRANT AWARD
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council approve Task Order #2022-10 - Proposal from Willdan Engineering to provide professional services for the related to the implementation of an online solar permitting platform, as part of the CalAPP grant award, in a not-to-exceed amount of $35,000.
Attachments: Staff Report
D. ADOPTION OF FY 2022-23 PUBLICLY AVAILABLE PAY SCHEDULE Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: It is recommended that the City Council approve a Publicly Available Pay Schedule for the 2022-23 fiscal year in accordance with California Public Employees' Retirement System (CalPERS) regulations.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
9. OLD BUSINESS
A. AWARD OF CONTRACTS FOR ROCKBLUFF PARK
Memorandum from Alexa Davis, Assistant City Manager and Mike Goldsmith, Maintenance Superintendent
Recommendation: That the City Council 1) approve a contract, as to form by the City Attorney, in the amount of $29,370 with Ace Fence Company for the installation of railing along the ramp at Rockbluff Park; 2) approve a contract, as to form by the City Attorney, in the amount of $16,120 with Dave Bang Associates for the completed pathway; 3) authorize a fiscal year budget adjustment in the total amount of $148,304.80 using Park Facilities Fees toward this project ($137,254.80 previously authorized, but unspent in the 2021-22 fiscal year; $11,050 for additional scope of work to complete project).
Attachments: Staff Report
10. CITY ATTORNEY ITEMS
A. NEW BROWN ACT PROVISIONS
Memorandum from Donald Davis, City Attorney
New Brown Act Provisions
Remote Participation Rules January 2023
AB 2449
Attachments:
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. REQUEST TO ATTEND SOUTHERN CALIFORNIA ASSOCIATION OF
GOVERNMENTS' (SCAG) ANNUAL REGIONAL CONFERENCE AND
GENERAL ASSEMBLY BUSINESS MEETING MAY 4-5, 2023
Attachments: General Assembly Flyer
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 24, 2023
B. COMMISSION & COMMITTEE APPOINTMENTS
Memorandum from Lauren Pettit, City Clerk
Recommendation: That the City Council reappoint the current Commission and Committee members and make appointments to fill the vacancies on the Planning Commission and Environmental Advisory Committee from the recently interviewed candidates.
Attachments: Staff Report
C. 2023 COMMITTEE ASSIGNMENTS
Memorandum from Lauren Pettit, City Clerk
Recommendation: That the City Council review and discuss the proposed Council/Committee assignments and approve as presented.
Attachments: Staff Report
D. 2023 POLICY DEVELOPMENT - SUGGESTED ITEMS FOR DISCUSSION Memorandum from Greg Grammer, City Manager
Recommendation: That the City Council review the items and make any additions or deletions, and confirm date of the meeting.
Attachments: Staff Report
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Quarterly Evaluation)
B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9(d)(4)
Initiation of litigation: one potential case
14. ADJOURNMENT
Next meeting: Tuesday, February 14, 2023
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.