CITY COUNCIL MINUTES 1
FEBRUARY 28, 2023
MINUTES
CITY COUNCIL MEETING
FEBRUARY 28, 2023
1. CALL MEETING TO ORDER
A regular meeting of the City Council of the City of Rolling Hills Estates was called to order by MAYOR HUFF at 7:05 p.m. in the Council Chambers of City Hall.
2. SALUTE TO THE FLAG
Led by Los Angeles County Fire Captain Brandon Comfort and Firefighter Specialist Russell Pettit from Fire Station 106.
4. CEREMONIAL ITEMS
A. RECOGNITION OF LOS ANGELES COUNTY FIRE DEPARTMENT CAPTAIN
BRANDON COMFORT AND FIREFIGHTER SPECIALIST RUSSELL PETTIT (FIRE STATION 106)
MAYOR HUFF presented certificates of recognition to the Captain Comfort and Firefighter Specialist Pettit for their recent deployment as part of the Los Angeles County Fire Department’s Urban Search & Rescue Team to Turkey to aid in earthquake rescue efforts.
3. ROLL CALL
City Council Members Present: Brown Schachter, Huff, Schmitz and Stegura City Council Members Absent: Zerunyan
City Staff Present: City Manager Greg Grammer
City Attorney Don Davis
Assistant City Manager Alexa Davis
Administrative Services Director Mike Whitehead
Public Works Director David Wahba
City Clerk Lauren Pettit
4. CEREMONIAL ITEMS
B. PROCLAMATION: DECLARING MARCH 2023 AS WOMEN'S HISTORY MONTH MAYOR HUFF declared March 2023 as Women’s History Month.
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed will be considered under New Business.) MAYOR PRO TEM SCHMITZ moved, seconded by COUNCIL MEMBER STEGURA, TO APPROVE CONSENT CALENDAR ITEMS 4A-G AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
AYES: Brown Schachter, Huff, Schmitz and Stegura
ABSENT: Zerunyan
A. READING OF ORDINANCES AND RESOLUTIONS BY TITLE ONLY
APPROVED.
B. CITY COUNCIL MINUTES OF FEBRUARY 14, 2023
REVIEWED AND APPROVED.
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FEBRUARY 28, 2023
C. CITY COUNCIL SPECIAL MINUTES OF JANUARY 24, 2023
REVIEWED AND APPROVED.
D. DEMANDS AND WARRANTS OF JANUARY 2023 & FEBRUARY 2023 APPROVE WARRANTS 65977 THROUGH 66027 IN THE AMOUNT OF
$485,113.62 AND SUPPLEMENTAL WARRANTS 020423 THROUGH 020523; IN THE AMOUNT OF $90,925.95 FOR A GRAND TOTAL AMOUNT OF $576,039.57 WITH PROPER AUDIT.
E. SCHEDULE OF INVESTMENTS REPORT OF JANUARY 2023
RECEIVED AND FILED.
E. REVENUE AND EXPENDITURE REPORT OF JANUARY 2023
RECEIVED AND FILED.
F. ENVIRONMENTAL ADVISORY COMMITTEE MINUTES OF FEBRUARY 15, 2023 RECEIVED AND FILED.
G. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF JANUARY 2023
RECEIVED AND FILED.
6. PUBLIC COMMENT/PUBLIC PRESENTATIONS
A. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE YEAR OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE - FIRST QUARTER 2023 COMMERCIAL: PENINSULA HERITAGE SCHOOL
RESIDENTIAL: 28340 HIGHRIDGE ROAD
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. NON-PROFIT AND BUSINESS GRANT PROGRAM
Recommendation: That the City Council approve the business grant program guidelines to be implemented this fiscal year.
Assistant City Manager Davis provided a staff report (as per the agenda material).
COUNCIL MEMBER STEGURA stated that it should be made clear that this is the last year this grant program will be offered.
MAYOR PRO TEM SCHMITZ stated she is grateful for how creative the City has been, particularly through the pandemic in its efforts to support non-profits and small businesses.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
COUNCIL MEMBER STEGURA moved, seconded by MAYOR PRO TEM SCHMITZ, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
APPROVE THE BUSINESS GRANT PROGRAM GUIDELINES TO BE
IMPLEMENTED THIS FISCAL YEAR.
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FEBRUARY 28, 2023
AYES: Brown Schachter, Huff, Schmitz and Stegura
ABSENT: Zerunyan
B. TASK ORDER FOR WILLDAN ENGINEERING TO PREPARE PLANS &
SPECIFICATIONS, BIDDING ASSISTANCE, AND PROJECT MANAGEMENT FOR FISCAL YEAR 2023-24 STREET RESURFACING PROJECT
Recommendation: That the City Council 1) Approve a Task Order under Willdan Engineering’s Master Professional Services Agreement for the 2023-24 Fiscal Year Design and Engineering for Street Resurfacing Project, in the amount of $68,671, all to the satisfaction of the City Attorney; and 2) Discontinue the “fog seal” application on the berms in the Dapplegray neighborhood (currently under construction for this year’s re-paving project) in favor of re-paving the berms as part of next fiscal year’s re-paving project.
Public Works Director Wahba provided a staff report (as per the agenda material).
Public Works Director Wahba explained that the contractors have come back and corrected the work identified by staff, in which they will not be paid additionally for, and that the City is still within the contingency of the approved project budget thus far, in response to COUNCIL MEMBER STEGURA.
Public Works Director Wahba explained that the replacement of the existing center striping was part of the original plan, in response to MAYOR PRO TEM SCHMITZ.
City Manager Grammer explained that the request to not replace the striping by the neighborhood was expressed after the project was approved. He further explained that going forward, staff plans to better communicate with the neighborhood Homeowners Associations (HOAs) prior to finalizing plans and specifications in case any changes are desired.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
Public testimony was received from Dapplegray Lanes Homeowner Association President Brian Little and A.J. Poulin.
MAYOR PRO TEM SCHMITZ emphasized the importance of communicating with HOAs prior to approving project plans and considering each neighborhood’s aesthetics.
COUNCIL MEMBER STEGURA moved, seconded by MAYOR PRO TEM SCHMITZ, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
1) APPROVE A TASK ORDER UNDER WILLDAN ENGINEERING’S MASTER PROFESSIONAL SERVICES AGREEMENT FOR THE 2023-24 FISCAL YEAR
DESIGN AND ENGINEERING FOR STREET RESURFACING PROJECT, IN THE AMOUNT OF $68,671, ALL TO THE SATISFACTION OF THE CITY ATTORNEY; AND 2) DISCONTINUE THE “FOG SEAL” APPLICATION ON
THE BERMS IN THE DAPPLEGRAY NEIGHBORHOOD (CURRENTLY
UNDER CONSTRUCTION FOR THIS YEAR’S RE-PAVING PROJECT) IN FAVOR OF RE-PAVING THE BERMS AS PART OF NEXT FISCAL YEAR’S RE-PAVING PROJECT.
AYES: Brown Schachter, Huff, Schmitz and Stegura
ABSENT: Zerunyan
9. OLD BUSINESS
A. ENVIRONMENTAL ADVISORY COMMITTEE ACTION ITEM: ELECTRIC VEHICLE
CHARGING STATION (EVCS) RATES AT CITY STATIONS
Recommendation: That the City Council adopt Resolution No. 2541 approving a fee structure for public usage of City-owned Electric Vehicle Charging Stations (EVCS) in the amount of $0.24/ KWh + $0.50 session fee; $2.50 per hour for first 2 hours when idle (not charging) with a 20-minute grace period and $5.00 per hour thereafter.
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FEBRUARY 28, 2023
Assistant City Manager Davis provided a staff report (as per the agenda material).
COUNCIL MEMBER STEGURA, as Chair of the Environmental Advisory Committee, summarized the discussion and thought process behind the Committee’s recommendation.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
MAYOR PRO TEM SCHMITZ moved, seconded by COUNCIL MEMBER
SCHACHTER, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
ADOPT RESOLUTION NO. 2541 APPROVING A FEE STRUCTURE FOR
PUBLIC USAGE OF CITY-OWNED ELECTRIC VEHICLE CHARGING
STATIONS (EVCS) IN THE AMOUNT OF $0.24/ KWH + $0.50 SESSION FEE; $2.50 PER HOUR FOR FIRST 2 HOURS WHEN IDLE (NOT CHARGING) WITH A 20-MINUTE GRACE PERIOD AND $5.00 PER HOUR THEREAFTER.
AYES: Brown Schachter, Huff, Schmitz and Stegura
ABSENT: Zerunyan
City Clerk Pettit read Resolution No. 2541 by title.
10. CITY ATTORNEY ITEMS
None.
11. CITY COUNCIL/REGIONAL COMMITTEE REPORTS
MAYOR PRO TEM SCHMITZ reported out on the monthly California Contract Cities Association’s Board meeting.
COUNCIL MEMBER STEGURA attended the South Bay Cities Council of Governments’ Board of Directors meeting.
MAYOR HUFF attended the monthly Peninsula Mayors’ lunch today, as well as the City Selection Committee meeting yesterday. She also attended the monthly Sanitation District meeting, as well as the Palos Verdes Chamber of Commerce’s Economic Forecast Breakfast.
Lastly, she attended the Cal Cities’ State Board of Directors meeting. She plans to attend the rescheduled Little League Opening Day on Saturday.
COUNCIL MEMBER SCHACHTER met with CalWater representatives to discuss water conservation measures.
12. MAYOR AND COUNCIL ITEMS
A. AUTHORIZATION TO ATTEND THE CAL CITIES CITY LEADERS SUMMIT APRIL 12-14, 2023 IN SACRAMENTO
CONSENSUS OF COUNCIL TO ALLOW ANY/ALL COUNCIL MEMBERS TO ATTEND.
13. CLOSED SESSION
None.
14. ADJOURNMENT
At 8:13 PM MAYOR HUFF adjourned the City Council meeting.
CITY COUNCIL MINUTES 5
FEBRUARY 28, 2023
Submitted by, Approved by,
Lauren Pettit Britt Huff
City Clerk Mayor