CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, May 23, 2023 7:00 PM Council Chambers
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
A. LED BY EARTH DAY ART CONTEST WINNERS
3. ROLL CALL
4. CEREMONIAL ITEMS
A. RECOGNITION OF EARTH DAY ART CONTEST WINNERS
CITY COUNCIL Page 1
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda May 23, 2023
B. PROCLAMATION: DOORS OPEN PENINSULA
Attachments: Proclamation
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF MAY 2023
Recommendation: Approve warrants 66249 through 66265 in the amount of $31,790.25, and Supplemental Warrants 050123 through 050423; in the amount of $118,980.23 for a grand total amount of $150,770.48 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF MAY 2023
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF MAY 2023
Recommendation: Receive and file.
Attachments: Staff Report
E. BUDGET AMENDMENTS & TRANSFER FISCAL YEAR 2022-2023
Recommendation: Approve the budget adjustments and transfer for Fiscal Year 2022-2023
Attachments: Staff Report
F. CITY COUNCIL MINUTES OF MAY 9, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
G. PLANNING COMMISSION MINUTES OF MAY 1, 2023
Recommendation: Receive and file.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda May 23, 2023
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
A. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE YEAR
OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE -
SECOND QUARTER 2023
7. PUBLIC HEARINGS
NONE
8. NEW BUSINESS
A. AWARD OF PUBLIC WORKS CONTRACT TO AVALON ROOFING INC.
TO RE-ROOF CITY HALL AND THE CITY COUNCIL CHAMBERS
BUILDINGS
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council direct staff to enter into a Public Works Contract with Avalon Roofing Inc. (all to the satisfaction of the City Attorney), to replace the roofs on the City Hall and Council Chambers buildings, in the amount of $131,475, plus a $20,000 contingency, which includes permit and inspection services by Willdan Engineering, for a grand total of $151,475.
Attachments: Staff Report
B. WASTE MANAGEMENT REQUEST FOR RATE ADJUSTMENTS
Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: That the City Council approve Waste Management’s request for a rate adjustment on all levels of service as included in the attached FY 2023-24 Collection Service Rate Schedule effective July 1, 2023.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda May 23, 2023
C. PROJECT LIST FOR SB 1 FUND ELIGIBILITY; FISCAL YEAR 2023-24 (RESOLUTION NO. 2545)
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council approve Resolution No. 2545, adopting a list of projects for Fiscal Year 2023-24 funded by SB 1, the Road Repair and Accountability Act of 2017.
Attachments: Staff Report + Resolution No. 2545
D. ANNUAL AUDIT SERVICES AGREEMENT
Memorandum from Mike Whitehead, Administrative Services Director Recommendation: That the City Council approve the agreement per City Attorney’s approval and rates for the CPA firm of Rogers, Anderson, Malody & Scott, LLP to perform the annual audit and report for the Fiscal Year 2022-23, perform the single audit if needed, prepare the Pepper Tree Foundation’s tax returns, and review the GANN appropriation limitation.
Attachments: Staff Report
9. OLD BUSINESS
A. SECOND READING AND ADOPTION OF ORDINANCE NO. 746
AMENDING AND RESTATING CHAPTER 6.04 OF THE ROLLING HILLS
ESTATES MUNICIPAL CODE PERTAINING TO ANIMAL REGULATIONS Memorandum from Jessica Slawson, Management Analyst
Recommendation: That the City Council conduct the second reading and adopt Ordinance No. 746.
Attachments: Staff Report + Ordinance No. 746
B. SECOND READING AND ADOPTION OF ORDINANCE NO. 747 TO ADD CHAPTER 8.42 (SINGLE-USE FOODWARE ACCESSORIES) TO TITLE 8 (HEALTH AND SAFETY) OF THE ROLLING HILLS ESTATES MUNICIPAL CODE
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council 1) Find that Ordinance No. 747 is exempt from the provisions of CEQA, per Section 15060(c)(2) and Section 15060(c)(3), because the subject ordinance and regulations have no potential for resulting in any significant physical change to the environment, either directly or indirectly; and 2) Conduct the second reading and adopt Ordinance No. 747.
Attachments: Staff Report + Ordinance No. 747
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda May 23, 2023
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(4)
Potential initiation of litigation: one case
14. ADJOURNMENT
Next Meeting: May 30, 2023 at 12:00 pm for an Adjourned Meeting: Budget Workshop CITY COUNCIL Page 5
5/23/2023
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.