CITY COUNCIL MINUTES 1
MAY 23, 2023
MINUTES
CITY COUNCIL MEETING
MAY 23, 2023
1. CALL MEETING TO ORDER
A regular meeting of the City Council of the City of Rolling Hills Estates was called to order by MAYOR HUFF at 7:01 p.m. in the Council Chambers of City Hall.
2. SALUTE TO THE FLAG
Led by Scouts Earth Day Art Contest winners Savanna Winters, Chloe Paik, and Heidi Screen.
3. ROLL CALL
City Council Members Present: Brown Schachter, Huff, Schmitz, Stegura, Zerunyan City Council Members Absent: None
City Staff Present: City Manager Greg Grammer
City Attorney Don Davis
Assistant City Manager Alexa Davis
Public Works Director David Wahba
Community Development Director Jeannie Naughton
City Clerk Lauren Pettit
4. CEREMONIAL ITEMS
A. RECOGNITION OF EARTH DAY ART CONTEST WINNERS
MAYOR HUFF presented Savanna Winters, Chloe Paik and Heidi Screen with Certificates of Recognition as winners of the 2023 Earth Day Art contest.
B. PROCLAMATION: DOORS OPEN PENINSULA
MAYOR HUFF declared June 17, 223 as Doors Open Peninsula Day, and presented the proclamation to Palos Verdes Library District (PVLD) Director Jennifer Addington, PVLD President Rosa Quan Easton, PVLD Vice-President Bob Park and PVLD Trustee Jonathan Beutler.
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed will be considered under New Business.) MAYOR PRO TEM SCHMITZ moved, seconded by COUNCIL MEMBER STEGURA, TO APPROVE CONSENT CALENDAR ITEMS 4A-G AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
AYES: Brown Schachter, Huff, Schmitz, Stegura, Zerunyan ABSENT: None
A. READING OF ORDINANCES AND RESOLUTIONS BY TITLE ONLY
APPROVED.
B. DEMANDS AND WARRANTS OF MAY 2023
APPROVED WARRANTS 66249 THROUGH 66265 IN THE AMOUNT OF
$31,790.25, AND SUPPLEMENTAL WARRANTS 050123 THROUGH
050423; IN THE AMOUNT OF $118,980.23 FOR A GRAND TOTAL AMOUNT OF $150,770.48 WITH PROPER AUDIT.
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MAY 23, 2023
C. SCHEDULE OF INVESTMENTS REPORT OF MAY 2023
RECEIVED AND FILED.
D. REVENUE AND EXPENDITURE REPORT OF MAY 2023
RECEIVED AND FILED.
E. BUDGET AMENDMENTS & TRANSFER FISCAL YEAR 2022-2023
RECEIVED AND FILED.
F. CITY COUNCIL MINUTES OF MAY 9, 2023
REVIEWED AND APPROVED.
G. PLANNING COMMISSION MINUTES OF MAY 1, 2023
RECEIVED AND FILED.
6. PUBLIC COMMENT/PUBLIC PRESENTATIONS
A. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE YEAR OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE - SECOND QUARTER 2023 Erick Quintero, Waste Management Public Sector Services Manager, presented the following winners of Waste Management’s 2nd quarter Recycling Hero drawing:
COMMERCIAL WINNER: NEW HORIZONS CHILD DEVELOPMENT CENTER RESIDENTIAL WINNER: 13 HILLCREST MEADOWS
7. PUBLIC HEARINGS
None.
8. NEW BUSINESS
A. AWARD OF PUBLIC WORKS CONTRACT TO AVALON ROOFING INC. TO REROOF CITY HALL AND THE CITY COUNCIL CHAMBERS BUILDINGS Recommendation: That the City Council direct staff to enter into a Public Works Contract with Avalon Roofing Inc. (all to the satisfaction of the City Attorney), to replace the roofs on the City Hall and Council Chambers buildings, in the amount of $131,475, plus a $20,000 contingency, which includes permit and inspection services by Willdan Engineering, for a grand total of $151,475.
Public Works Director Wahba provided a staff report (as per the agenda material.) COUNCIL MEMBER STEGURA confirmed with staff that the roof material is fire retardant. She also confirmed references were checked for Avalon Roofing Inc.
MAYOR PRO TEM SCHMITZ expressed concern about the $20,000 contingency being too low. Staff explained that additional funds could be added under the City Manager’s signing limit if needed, in an effort to not delay the project.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
COUNCIL MEMBER SCHACHTER moved, seconded by MAYOR PRO TEM SCHMITZ, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
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MAY 23, 2023
DIRECT STAFF TO ENTER INTO A PUBLIC WORKS CONTRACT WITH AVALON ROOFING INC. (ALL TO THE SATISFACTION OF THE CITY
ATTORNEY), TO REPLACE THE ROOFS ON THE CITY HALL AND COUNCIL CHAMBERS BUILDINGS, IN THE AMOUNT OF $131,475, PLUS A $20,000
CONTINGENCY, WHICH INCLUDES PERMIT AND INSPECTION SERVICES BY WILLDAN ENGINEERING, FOR A GRAND TOTAL OF $151,475.
AYES: Brown Schachter, Huff, Schmitz, Stegura, Zerunyan ABSENT: None
B. WASTE MANAGEMENT REQUEST FOR RATE ADJUSTMENTS
Recommendation: That the City Council approve Waste Management’s request for a rate adjustment on all levels of service as included in the attached FY 2023-24 Collection Service Rate Schedule effective July 1, 2023.
Assistant City Manager Davis provided a staff report (as per the agenda material.) Assistant City Manager Davis noted that the rate change is not correlated with the proposed schedule change, in response to COUNCIL MEMBER STEGURA.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
COUNCIL MEMBER STEGURA moved, seconded by MAYOR PRO TEM SCHMITZ, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
APPROVE WASTE MANAGEMENT’S REQUEST FOR A RATE
ADJUSTMENT ON ALL LEVELS OF SERVICE AS INCLUDED IN THE FY 2023-24 COLLECTION SERVICE RATE SCHEDULE EFFECTIVE JULY 1, 2023.
AYES: Brown Schachter, Huff, Schmitz, Stegura, Zerunyan ABSENT: None
C. PROJECT LIST FOR SB 1 FUND ELIGIBILITY; FISCAL YEAR 2023-24 (RESOLUTION NO. 2545)
Recommendation: That the City Council approve Resolution No. 2545, adopting a list of projects for Fiscal Year 2023-24 funded by SB 1, the Road Repair and Accountability Act of 2017.
Public Works Director Wahba provided a staff report (as per the agenda material.) Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
COUNCIL MEMBER ZERUNYAN moved, seconded by MAYOR PRO TEM SCHMITZ, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
APPROVE RESOLUTION NO. 2545, ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2023-24 FUNDED BY SB 1, THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
AYES: Brown Schachter, Huff, Schmitz, Stegura, Zerunyan ABSENT: None
City Clerk Pettit read Resolution No. 2545 by title.
D. ANNUAL AUDIT SERVICES AGREEMENT
Recommendation: That the City Council approve the agreement per City Attorney’s approval and rates for the CPA firm of Rogers, Anderson, Malody & Scott, LLP to perform the annual audit and report for the Fiscal Year 2022-23, perform the single CITY COUNCIL MINUTES 4
MAY 23, 2023
audit if needed, prepare the Pepper Tree Foundation’s tax returns, and review the GANN appropriation limitation.
Administrative Services Director Whitehead provided a staff report (as per the agenda material.)
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
MAYOR PRO TEM SCHMITZ moved, seconded by COUNCIL MEMBER
ZERUNYAN, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
APPROVE THE AGREEMENT PER CITY ATTORNEY’S APPROVAL AND
RATES FOR THE CPA FIRM OF ROGERS, ANDERSON, MALODY & SCOTT,
LLP TO PERFORM THE ANNUAL AUDIT AND REPORT FOR THE FISCAL YEAR 2022-23, PERFORM THE SINGLE AUDIT IF NEEDED, PREPARE THE PEPPER TREE FOUNDATION’S TAX RETURNS, AND REVIEW THE GANN APPROPRIATION LIMITATION.
9. OLD BUSINESS
A. SECOND READING AND ADOPTION OF ORDINANCE NO. 746 AMENDING AND RESTATING CHAPTER 6.04 OF THE ROLLING HILLS ESTATES MUNICIPAL CODE
PERTAINING TO ANIMAL REGULATIONS
Recommendation: That the City Council conduct the second reading and adopt Ordinance No. 746.
Assistant City Manager Davis provided a staff report (as per the agenda material.) Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
MAYOR PRO TEM SCHMITZ moved, seconded by COUNCIL MEMBER
SCHACHTER, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
CONDUCT THE SECOND READING AND ADOPT ORDINANCE NO. 746.
City Clerk Pettit read Ordinance No. 746 by title.
B. SECOND READING AND ADOPTION OF ORDINANCE NO. 747 TO ADD CHAPTER
8.42 (SINGLE-USE FOODWARE ACCESSORIES) TO TITLE 8 (HEALTH AND
SAFETY) OF THE ROLLING HILLS ESTATES MUNICIPAL CODE
Recommendation: That the City Council 1) Find that Ordinance No. 747 is exempt from the provisions of CEQA, per Section 15060(c)(2) and Section 15060(c)(3), because the subject ordinance and regulations have no potential for resulting in any significant physical change to the environment, either directly or indirectly; and 2) Conduct the second reading and adopt Ordinance No. 747.
Community Development Director Naughton provided a staff report (as per the agenda material.)
Community Development Director Naughton explained the compliance procedures outlined in the municipal code, as well as staff’s educational plan for this ordinance, in response to COUNCIL MEMBER SCHACHTER.
Public comment was invited in-person in the Council Chambers, via email and via eComment.
No public testimony was received.
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MAY 23, 2023
COUNCIL MEMBER STEGURA moved, seconded by COUNCIL MEMBER
SCHACHTER, TO APPROVE AS FOLLOWS BY THE FOLLOWING ROLL CALL VOTE:
FIND THAT ORDINANCE NO. 747 IS EXEMPT FROM THE PROVISIONS OF CEQA, PER SECTION 15060(C)(2) AND SECTION 15060(C)(3), BECAUSE
THE SUBJECT ORDINANCE AND REGULATIONS HAVE NO POTENTIAL
FOR RESULTING IN ANY SIGNIFICANT PHYSICAL CHANGE TO THE ENVIRONMENT, EITHER DIRECTLY OR INDIRECTLY; AND CONDUCT THE SECOND READING AND ADOPT ORDINANCE NO. 747.
City Clerk Pettit read Ordinance No. 747 by title.
10. CITY ATTORNEY ITEMS
None.
11. CITY COUNCIL/REGIONAL COMMITTEE REPORTS
MAYOR HUFF attended the California Contract Cities Association’s Annual Municipal Seminar with COUNCIL MEMBER ZERUNYAN last week.
COUNCIL MEMBER STEGURA will be attending the South Bay Cities Council of Governments (SBCCOG) Board of Directors meeting Thursday.
12. MAYOR AND COUNCIL ITEMS
MAYOR HUFF reported on the successful Mayor’s Ride event held May 13.
13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(4)
Potential initiation of litigation: one case
NO REPORTABLE ACTION.
14. ADJOURNMENT
At 7:45 p.m. MAYOR HUFF adjourned the City Council meeting in memory of Planning Commissioner and longtime Rolling Hills Estates resident Joan Friedman. Meeting adjourned to Tuesday, May 30, 2023, at 12:00 p.m. for the purpose of a Budget Workshop.
Submitted by, Approved by,
Lauren Pettit Britt Huff
City Clerk Mayor