CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, June 13, 2023 7:00 PM Council Chambers
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
Students from South Coast Interfaith Council's Jewish Muslim Christian Youth (JMCY) Program
3. ROLL CALL
4. CEREMONIAL ITEMS
A. PROCLAMATION: DECLARING JUNE 2023 "PRIDE MONTH"
Attachments: Proclamation
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 13, 2023
B. COMMEMORATING: DECLARING JUNE 19, 2023 AS JUNETEENTH Attachments: Proclamation
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF MAY & JUNE 2023
Recommendation: Approve warrants 66266 through 66331 in the amount of 1,412,028.80; and Supplemental Warrants 060123 through 060223 in the amount of 93,582.63; for a grand total amount of 1,505,611.43 with proper audit.
Attachments: Demands & Warrants
C. CITY COUNCIL MINUTES OF MAY 23, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
D. CITY COUNCIL ADJOURNED MINUTES OF MAY 30, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
E. PARK AND ACTIVITIES COMMISSION MINUTES OF MAY 15, 2023 Recommendation: Receive and file.
Attachments: Draft Minutes
F. TRAFFIC AND SAFETY COMMITTEE MINUTES OF MAY 17, 2023 Recommendation: Receive and file.
Attachments: Draft Minutes
G. EQUESTRIAN COMMITTEE MINUTES OF MAY 22, 2023
Recommendation: Receive and file.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 13, 2023
H. PLANNING COMMISSION MINUTES OF JUNE 5, 2023
Recommendation: Receive and file.
Attachments: Draft Minutes
I. PALOS VERDES PENINSULA PUBLIC SAFETY COMMITTEE AND
REGIONAL CONTRACT LAW COMMITTEE MINUTES OF MARCH 9, 2023 Recommendation: Receive and file.
Minutes - Public Safety Committee
Minutes - Regional Contract Law Committee
Attachments:
J. NOTICE OF COMPLETION - FISCAL YEARS 2021-22 & 2022-23 SILVER SPUR RD. AND DAPPLEGRAY LANES RE-SURFACING PROJECT BY
SEQUEL CONTRACTORS INC.
Recommendation: That the City Council: 1) Accept the Re-Surfacing of Silver Spur Rd. and the Dapplegray Lanes Project as complete; 2) Authorize the City Clerk to file the Notice of Completion form with the Los Angeles County Recorder’s Office on June 14, 2023; and 3) If no claims are filed within 35 days after recordation, direct staff to release the 5% construction retention payment to Sequel Contractors, Inc. in the amount of $99,428.33.
Attachments: Staff Report
K. 2023 BIANNUAL CODE COMPLIANCE REPORT, JANUARY 1, 2023 TO MAY 31, 2023
Recommendation: Receive and file.
Attachments: Staff Report
L. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF MAY 2023
Recommendation: Receive and File
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 13, 2023
NONE
8. NEW BUSINESS
A. RESOLUTION NO. 2546 AND COOPERATION AGREEMENT FOR THE CITY’S CONTINUED PARTICIPATION IN THE COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) PROGRAM FOR THREE YEARS
(FY 2024-27)
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council approve Resolution No. 2546 and the Cooperation Agreement authorizing the City to continue participating in the Community Development Block Grant (CDBG) Program through the Los Angeles County Development Authority (LACDA) for three years (Fiscal Years 2024-2027).
Attachments: Staff Report + Resolution No. 2546
B. TRAFFIC & SAFETY COMMITTEE MEETING OF MAY 17, 2023: ACTION
ITEMS RECOMMENDED FOR CITY COUNCIL APPROVAL
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council 1) Take no action on installing green pavement markings for the bike lanes on PVDN; and 2) Direct staff to contract with Los Angeles County Public Works to install and replace/relocate “No Parking” signs on the multi-use path located on the north side of PVDN, as shown on the attached exhibit.
Attachments: Staff Report
C. LETTER OF OPPOSITION TO SHERIFF CIVILIAN OVERSIGHT
COMMISSION’S RECOMMENDATION TO INVOLUNTARY ROTATE
DEPUTIES EVERY FIVE YEARS
Memorandum fromJessica Slawson, Management Analyst
Recommendation: That the City Council authorize the Mayor to sign the attached letter to the Los Angeles County Board of Supervisor’s Office.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 13, 2023
9. OLD BUSINESS
A. AWARD OF PUBLIC WORKS CONTRACT TO WEST COAST FOOTINGS FOR RENOVATION OF ARENA #2 AT ERNIE HOWLETT PARK AND
AGREEMENT WITH PORTUGUESE BEND NATIONAL HORSE SHOW
EVENT ORGANIZERS FOR COST-SHARING OF THE PROJECT
Memorandum from Rosa Pinuelas, Community Services Supervisor and Mike Goldsmith, Maintenance Superintendent
Recommendation: That the City Council 1) Direct staff to enter into a Public Works Contract with West Coast Footings (all to the satisfaction of the City Attorney), to renovate Arena #2 at Ernie Howlett Park in the amount of $89,272.13, with a contingency of $16,000 for a total project cost of $123,272; 2) Approve a Letter of Agreement between the City and PBNHS for 50% cost-sharing of the project.
Attachments: Staff Report
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. REQUEST TO ATTEND CJPIA ANNUAL RISK MANAGEMENT FORUM Attachments: Flyer
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
NONE
14. ADJOURNMENT
Next Meeting: June 27, 2023 at 7:00 pm
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.