CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, June 27, 2023 7:00 PM Council Chambers
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
4. CEREMONIAL ITEMS
NONE
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 27, 2023
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF JUNE 2023
Recommendation: Approve warrants 66332 through 66394 in the amount of $316,486.09, and Supplemental Warrants 060323 through 060523; 66310 VOID; in the amount of $114,661.11 for a grand total amount of $431,147.20 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF MAY 2023
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF MAY 2023
Recommendation: Receive and file.
Attachments: Staff Report
E. CITY COUNCIL MINUTES OF JUNE 13, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
F. ENVIRONMENTAL ADVISORY COMMITTEE MINUTES OF JUNE 14, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 27, 2023
G. NOTICE OF COMPLETION - INSTALLATION OF STORMWATER
DETENTION BASIN AND DIVERSION INFRASTRUCTURE ON PALOS
VERDES DRIVE NORTH (SOUTH SIDE OF STREET, WEST OF ROLLING HILLS ROAD) PROJECT BY E.C. CONSTRUCTION COMPANY
Recommendation: That the City Council 1) Accept the Storm Water Detention Basin Project (located on the south side of Palos Verdes Drive North (PVDN), just west of Rolling Hills Road) as complete; 2) Authorize the City Clerk to file the Notice of Completion form with the Los Angeles County Recorder’s Office on June 28, 2023; and 3) If no claims are filed within 35 days after recordation, direct staff to release the 5% construction retention payment to E.C. Construction in the amount of $4,008.15.
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
A. FY 2023-24 BUDGET PUBLIC HEARING AND ADOPTION
Memorandum from Michael C. Whitehead, Administrative Services Director and Fernando Estrada, Senior Accountant
Recommendation: that the City Council 1) Open the Public Hearing and take any public testimony related to the budget adoption, including fees and charges, fund balance policy, investment policy, and pension funding policy; 2) Close the Public Hearing; and 3) Review and adopt Resolutions 2547, 2548, and 2549, Statement of Fund Balance Policy, Statement of Investment Policy, and Statement of Pension Funding Policy.
Staff Reports
Fiscal Year 2023-24 and 2024-25
Fiscal Year 2023-24 Fees and Charges
Resolution No. 2547 (Adopting the Consolidated Budget)
Resolution No. 2548 (Fiscal Year 2023-24 Appropriations Limit) Resolution No. 2549 (Establishing Schedule of Municipal Fees and Charges) Attachments:
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 27, 2023
8. NEW BUSINESS
A. PERSONNEL RESOLUTIONS FY 2023-24
Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: That the City Council adopt 1) Resolution 2551, adopting the 2023-2024 Memorandum of Understanding between the City and the Rolling Hills Estates Employees’ Association, and 2) Resolutions 2552, 2553, 2554 authorizing the number of positions and salary ranges for Professional, Management and Part-Time employees in the City service.
Staff Report
Resolution No. 2551 (Classified Employee Group)
Resolution No. 2552 (Professional Employee Group)
Resolution No. 2553 (Management Employee Group)
Resolution No. 2554 (Part-Time Employee Group)
Attachments:
B. AWARD OF PUBLIC WORKS CONTRACT TO HARDY & HARPER INC.
FOR FISCAL YEAR 2023-24 ANNUAL STREET RESURFACING PROJECT
FOR STRAWBERRY AND DAPPLEGRAY LANES
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council 1) Accept the bid from Hardy & Harper Inc. in the amount of $557,000, plus a 10% contingency ($55,700) for a grand total of $612,700; and 2) Direct the Mayor, City Clerk and City Attorney to execute a Public Works Contract between the City of Rolling Hills Estates and Hardy & Harper Inc., all to the satisfaction of the City Attorney.
Attachments: Staff Report
C. FOUNDERS PARK PROJECT-REQUEST TO REJECT BIDS AND
RESOLICIT BIDS
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council: 1) Reject the bids received on May 25, 2023 for Founders Park; and, 2) Authorize staff to resolicit bids for the construction of Founders Park, with a sealed bid opening date of Thursday, July 27, 2023, all to the satisfaction of the City Attorney.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 27, 2023
D. AMENDMENTS TO BUSINESS LICENSE TAX CHAPTER (Section 5.04.180) Memorandum from Donald M. Davis, City Attorney and Michael C. Whitehead, Administrative Services Director
Recommendation: That the City Council introduce for first reading Ordinance No. 748, and bring the Ordinance back for a second reading and adoption at the regular meeting of the City Council on July 11, 2023.
Attachments: Staff Report + Ordinance No. 748
E. DROUGHT UPDATE AND CITY RESPONSE
Memorandum from: Jeannie Naughton, Community Development Director Recommendation: That the City Council adopt Resolution No. 2550, declaring a water shortage response level 1, consistent with Cal Water’s AL No. 2481.
Attachments: Staff Report + Resolution No. 2550
9. OLD BUSINESS
NONE
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. AUTHORIZATION TO ATTEND AND DESIGNATION OF VOTING
DELEGATES AND ALTERNATES- THE LEAGUE OF CALIFORNIA CITIES'
ANNUAL CONFERENCE AND EXPO IN SACRAMENTO, CALIFORNIA -
SEPTEMBER 20 - 22, 2023
Attachments: Designation of Voting Delegates / Alternates CITY COUNCIL Page 5
6/27/2023
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 27, 2023
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Quarterly Evaluation)
14. ADJOURNMENT
Next Meeting: July 11, 2023 at 7:00 pm
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.