CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, August 8, 2023 7:00 PM Council Chambers
AMENDED AGENDA (ADDING ITEM 12A)
*CLOSED SESSION WILL COMMENCE AT 6:00PM AND REGULAR AGENDA WILL COMMENCE AT 7:00PM
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 8, 2023
4. CEREMONIAL ITEMS
NONE
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF JULY & AUGUST 2023
Recommendation: Approve warrants 66422 through 66510 in the amount of $480,914.34, and Supplemental Warrants 070223 through 070723; 080123 through 080223; in the amount of $563,961.77; for a grand total amount of $1,044,876.11 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF JULY 2023
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF JULY 2023
Recommendation: Receive and file.
Attachments: Staff Report
E. BUDGET AMENDMENTS FISCAL YEAR 2023-2024
Recommendation: Approve the budget amendments for Fiscal Year 2023-2024.
Attachments: Staff Report
F. CITY COUNCIL MINUTES OF JUNE 27, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
G. CITY COUNCIL MINUTES OF JULY 11, 2023
Recommendation: Review and approve
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 8, 2023
H. PLANNING COMMISSION SPECIAL MINUTES OF JULY 10, 2023 Recommendation: Receive and file.
Attachments: Draft Minutes
I. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF JUNE 2023
Recommendation: Receive and File
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
A. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE
YEAR OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE - THIRD QUARTER 2023
7. PUBLIC HEARINGS
NONE
8. NEW BUSINESS
A. TASK ORDER FOR TRIPEPI SMITH FOR DISASTER RESPONSE
COMMUNICATION SUPPORT
Memorandum from Greg Grammer, City Manager and Alexa Davis, Assistant City Manager
Recommendation: That the City Council: 1) Approve a Task Order under the Tripepi Smith Master Professional Services Agreement for the 2023-24 Fiscal Year for communication support for disaster response in an amount not to exceed $50,000; and 2) Adjust the Public Information contract services budget in the amount of $50,000 to include the added cost of communication support services under the currently declared disaster.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda August 8, 2023
9. OLD BUSINESS
A. FOUNDERS PARK PROJECT-REQUEST TO REJECT BID AND
CONSIDER PROJECT ALTERNATIVES
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council 1) Reject the bid from KASA Construction Inc. received on July 27, 2023 for Founders Park; and 2) Direct this project back to the Park & Activities Commission for further study.
Attachments: Staff Report
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. APPOINTMENT OF PLANNING COMMISSIONER
Recommendation: That the City Council make the appointment to fill the one (1) vacancy on the Planning Commission from the list of interested candidates interviewed on August 8, 2023.
Attachments: Staff Report
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(2)
Significant exposure to litigation: two cases
14. ADJOURNMENT IN MEMORY OF PROFESSOR RICHARD G. HOVANNISIAN Next meeting: August 22, 2023
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.