CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, September 12, 2023 7:00 PM Council Chambers
*CLOSED SESSION WILL COMMENCE AT 6:00PM AND REGULAR AGENDA WILL COMMENCE AT 7:00PM
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 12, 2023
4. CEREMONIAL ITEMS
A. PROCLAMATION: DECLARING SEPTEMBER 2023 "NATIONAL
PREPAREDNESS MONTH"
Attachments: Proclamation
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF AUGUST & SEPTEMBER 2023
Recommendation: Approve warrants 66511 through 66611 in the amount of $1,024,405.64, and Supplemental Warrants 080323 through 080823; 66565 VOID; 66256 VOID; in the amount of $208,531.33; for a grand total amount of $1,232,936.97 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF JULY 2023
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF JULY 2023
Recommendation: Receive and file.
Attachments: Staff Report
E. CITY COUNCIL MINUTES OF AUGUST 8, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
F. PLANNING COMMISSION MINUTES OF AUGUST 7, 2023
Recommendation: Receive and file.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 12, 2023
G. PARK AND ACTIVITIES COMMISSION MINUTES OF JULY 17, 2023 Recommendation: Receive and file.
Attachments: Draft Minutes
H. SOUTH BAY CITIES COUNCIL OF GOVERNMENTS BOARD MEETING HIGHLIGHTS OF AUGUST 2023
Recommendation: Receive and File.
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
A. REQUEST TO ADOPT RESOLUTION NO. 2559, APPROVING AN INITIAL
STUDY AND MITIGATED NEGATIVE DECLARATION (IS/MND), AND
MITIGATION MONITORING AND REPORTING PROGRAM (MMRP)
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
FOR A TRANSPORTATION ENHANCEMENT AND ADA IMPROVEMENT
PROJECT AT PALOS VERDES DRIVE NORTH (PVDN) AND LONDON LN. (DAPPLEGRAY ELEMENTARY SCHOOL ENTRANCE); AND, TO SOLICIT BIDS FOR THE PROJECT WITH FUNDING BY A “MEASURE M FUNDING AGREEMENT MULTI-YEAR SUB REGIONAL PROGRAM” WITH THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
(LACMTA)
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council: 1) Open the Public Hearing; 2) Take public testimony; 3) Discuss the issues; 4) Close the Public Hearing; 5) Adopt Resolution No. 2559 (Approving the project’s IS/MND and MMRP); and, 6) Direct staff to solicit bids for the project.
Attachments: Staff Report + Resolution No. 2559
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 12, 2023
8. NEW BUSINESS
A. AWARD OF PUBLIC WORKS CONTRACT TO MARISCAL PAINTING
INC., TO REPAIR CITY HALL HVAC EQUIPMENT ROOM AND OTHER
EXTERIOR STRUCTURAL REPAIRS, AND TO REPAINT EXTERIOR OF
CITY HALL AND CITY COUNCIL CHAMBERS
Memorandum from David Wahba, Public Works Director
Recommendation: That the City Council direct staff to enter into a Public Works Contract with Mariscal Painting Inc. (all to the satisfaction of the City Attorney), to repair the Heating, Ventilation and Air Conditioning (HVAC) equipment room attached to the south end of the City Hall building, and to make other necessary exterior wood repairs, including repainting the exterior of both the City Hall and Council Chambers buildings, in the bid amount of $162,000, plus a 10% contingency ($16,200), plus $1,000 for permit and inspection services provided by Willdan Engineering, for a grand total of $179,200.
Attachments: Staff Report
B. SMALL BUSINESS/NON-PROFIT ASSISTANCE GRANT DISBURSEMENT Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: That the City Council receive and file this report.
Attachments: Staff Report
9. OLD BUSINESS
NONE
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 12, 2023
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. OPPOSITION LETTER FOR ASSEMBLY BILL AB 825
Recommendation: That the City Council discuss the issues and authorize the Mayor to sign the attached letter in opposition to AB 825.
Attachments: Staff Report
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Quarterly Evaluation)
B. CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Government Code section 54956.9(d)(1)
Name of case: Townsend et al v. City of Rolling Hills Estates (USDC Central District, Case No. 2:18-cv-10011-R(MAAx))
C. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(2)
Significant exposure to litigation: one case
14. ADJOURNMENT
Next Meeting: September 26, 2023 at 7:00 pm
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.