CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstatesCa.gov
Regular Meeting Agenda
Tuesday, January 23, 2024 7:00 PM Council Chambers
*CLOSED SESSION WILL COMMENCE AT 6:30 PM AND THE REGULAR AGENDA WILL COMMENCE AT 7:00PM
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under City Council Meeting agendas at rhe.city and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's website and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome in-person on any item during City Council consideration of the item. Public correspondence may also be emailed to the City Clerk at [email protected]. Emails received before 3:00 p.m. prior to the start of the meeting will be forwarded to the City Council for their consideration and included as part of the record. Members of the public may also comment online using eComment on the “Meeting Agendas, Minutes & Videos” page of the City’s website (www.rhe.city/MeetingAgendas). Once the agenda is published, there will be an “eComment” button next to the linked agenda under "Upcoming Events". Follow this link to the City’s SpeakUp page. After you register, you may comment on any item on that particular agenda. These comments can be seen by the public, will be considered by the Council and become part of the record.
An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
A. RESOLUTION OF COMMENDATION: CHRISTIAN YOSHINO
Attachments: Resolution of Commendation
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
3. ROLL CALL
4. CEREMONIAL ITEMS
NONE
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. DEMANDS AND WARRANTS OF DECEMBER 2023 & JANUARY 2024 Recommendation: Approve warrants 66930 through 67015 in the amount of $442,265.65 and Supplemental Warrants 120423 through 120523; 010124 through 010624; 66830 VOID; in the amount of $352,579.23 for a grand total amount of $794,844.88 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORTS OF NOVEMBER &
DECEMBER 2023
Recommendation: Receive and file.
Staff Report - November
Staff Report - December
Attachments:
D. REVENUE AND EXPENDITURE REPORTS OF NOVEMBER &
DECEMBER 2023
Recommendation: Receive and file.
Staff Report - November
Staff Report - December
Attachments:
E. CITY COUNCIL MINUTES OF DECEMBER 12, 2023
Recommendation: Review and approve.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
F. ENVIRONMENTAL ADVISORY COMMITTEE MINUTES OF DECEMBER 13, 2023
Recommendation: Receive and file.
Attachments: Minutes
G. PARK AND ACTIVITIES COMMISSION MINUTES OF DECEMBER 18, 2023
Recommendation: Receive and file.
Attachments: Minutes
H. PLANNING COMMISSION MINUTES OF JANUARY 8, 2024
Recommendation: Receive and file.
Attachments: Draft Minutes
I. 2023 CITY CELEBRATION, TRACY AUSTIN DOUBLES TENNIS
TOURNAMENT AND HOLIDAY PARADE OF LIGHTS DEBRIEF
Recommendation: Receive and file.
Staff Report - City Celebration
Staff Report - Tracy Austin Tennis Tournament
Staff Report - Holiday Parade of Lights
Attachments:
J. 2023-2024 BIANNUAL CODE COMPLIANCE REPORT
Recommendation: Receive and file.
Attachments: Staff Report
K. NOTICE OF COMPLETION - CITY HALL EXTERIOR IMPROVEMENTS (RE-ROOF, PAINTING AND HVAC EQUIPMENT ROOM RE-BUILD).
AVALON ROOFING INC. AND MARISCAL PAINTING INC.
(CONTRACTORS)
Recommendation: That the City Council 1) Accept the re-roof project at City Hall with Avalon Roofing Inc. as complete; 2) Accept the City Hall HVAC room repairs and re-painting project with Mariscal Painting Inc. as complete; 3) Authorize the City Clerk to file an individual Notice of Completion (for each contractor) with the Los Angeles County Recorder’s Office on January 24, 2024; 4) If no claims are filed within 35 days after recordation of each Notice, direct staff to release the 5% construction retention payments to each contractor; and 5) Approve a budget adjustment to Account 5303-430, to increase the budgeted amount of $300,000 by $30,788.58, for a new Account budget total of 330,788.58.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
A. PUBLIC HEARING - RESOLUTION NO. 2563 APPROVING THE
PROPOSED USE OF FISCAL YEAR 2024-25 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS
Memorandum from David Wahba, Director of Public Works
Recommendation: That the City Council 1) Open the Public Hearing; 2) Receive any public testimony; 3) Close the Public Hearing; and, 4) Waive further reading and approve Resolution No. 2563 authorizing execution of a contract with the Los Angeles County Community Development Commission for participation in the program for funding of the ADA Access Ramp and Sidewalk Improvement Program as identified in the Program and Conditions Assessment Report dated April 2, 2014 in the amount of $20,445.
Attachments: Staff Report + Resolution No. 2563
8. NEW BUSINESS
A. ANNUAL COMPREHENSIVE FINANCIAL REPORT FOR FISCAL YEAR ENDED JUNE 30, 2023
Memorandum from Michael Whitehead, Administrative Services Director Recommendation: That the City Council of the City of Rolling Hills Estates receive and file Annual Comprehensive Financial Report (ACFR) for fiscal year ended June 30, 2023.
Attachments: Staff Report
**ADJOURN TO PEPPER TREE FOUNDATION BOARD MEETING**
B. PEPPER TREE FOUNDATION ANNUAL BOARD OF DIRECTORS
MEETING
Memorandum from Rosa Pinuelas, Community Services Supervisor Recommendation: That the Rolling Hills Estates Pepper Tree Foundation Board of Directors receive and file this report.
Attachments: Staff Report
**RECONVENE TO CITY COUNCIL MEETING**
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
C. PLANNING APPLICATION NO. 230037
COMPREHENSIVE ZONING CODE UPDATE - COMMERCIAL DISTRICT
LOCATION: CITYWIDE
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council discuss the issues and provide direction to staff as appropriate.
Attachments: Staff Report
D. SECOND AMENDMENT TO MEMORANDUM OF UNDERSTANDING
WITH PENINSULA CITIES AND PALOS VERDES PENINSULA UNIFIED
SCHOOL DISTRICT FOR COST SHARING TWO SCHOOL RESOURCE
OFFICERS
Memorandum from Jessica Slawson, Management Analyst and Alexa Davis, Assistant City Manager
Recommendation: That City Council approve the Second Amendment to the MOU between the PVPUSD and the cities of Palos Verdes Estates, Rancho Palos Verdes, Rolling Hills, and Rolling Hills Estates for cost sharing two School Resource Officers.
Attachments: Staff Report
E. GRANT PROGRAM PARTICIPATION AGREEMENT - BUILDING
ELECTRIFICATION (REACH) CODE DEVELOPMENT
Memorandum from: Jeannie Naughton, Community Development Director Recommendation: That the City Council authorize staff to execute the participation agreement in CPA’s Reach Code Program.
Attachments: Staff Report
F. CONSIDERATION OF PARK AND ACTIVITIES COMMISSION
REGULAR MEETING DAY CHANGE
Memorandum from Rosa Pinuelas, Community Services Supervisor and Matt Morrow, Community Services Coordinator
Recommendation: That the City Council consider the request from the Park and Activities Commission and direct staff to return with a Resolution amending the Commission's regular meeting day.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
G. TASK ORDER FOR MICHAEL BAKER INTERNATIONAL, INC., TO PREPARE AN ADDENDUM TO THE CITY’S 2040 GENERAL PLAN EIR
FOR THE RESIDENCES AT PENINSULA CENTER PROJECT
APPLICANT: JEFF AXTELL ON BEHALF OF VESTAR
LOCATION: 27525 NORRIS CENTER DRIVE
Memorandum from: Whitney Berry, Senior Planner
Recommendation: That the City Council approve a Task Order under Michael Baker International, Inc.’s Master Professional Services Agreement to prepare an Addendum to the City’s 2040 General Plan EIR for the Residences at Peninsula Center project, in the amount of $40,043, to the satisfaction of the City Attorney.
Attachments: Staff Report
H. CITY WORK PLAN 2023/24 QUARTERLY UPDATE
Memorandum from Greg Grammer, City Manager
Recommendation: Receive and file.
Attachments: Staff Report
9. OLD BUSINESS
NONE
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. REQUEST TO ATTEND SCAG REGIONAL CONFERENCE & GENERAL ASSEMBLY MAY 2-3, 2024
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda January 23, 2024
B. 2024 COMMITTEE ASSIGNMENTS
Recommendation: That the City Council review and discuss the proposed Council/Committee assignments and approve as presented.
Attachments: Staff Report
C. 2024 POLICY DEVELOPMENT SESSION - SUGGESTED ITEMS FOR
DISCUSSION
Memorandum from Greg Grammer, City Manager
Recommendation: That the City Council review the proposed discussion items and make any additions or deletions.
Attachments: Staff Report
13. CLOSED SESSION
A. CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION Government Section 54956.9(d)(2)
Significant exposure to litigation: one case
14. ADJOURNMENT IN MEMORY OF LYNN MCGOWAN AND JIM KELLY Next meeting: Tuesday, February 13, 2024 at 7:00 p.m.
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.