CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstates.gov
Regular Meeting Agenda
Tuesday, September 24, 2024 7:00 PM Council Chamber
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's web site under City Council Meeting agendas at www.RollingHillsEstates.gov and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's web site and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome on any item during City Council consideration of the item. An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
4. CEREMONIAL ITEMS
NONE
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
CITY COUNCIL Page 1
9/24/2024
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 24, 2024
B. DEMANDS AND WARRANTS OF SEPTEMBER 2024
Recommendation: Approve warrants 67776 through 67841 in the amount of $331,603.91, and Supplemental Warrants 080724; 090124 through 090424; in the amount of $138,561.59; for a grand total amount of $487,508.50 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT REVISED OF AUGUST 2024 Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF AUGUST 2024
Recommendation: Receive and file.
Attachments: Staff Report
E. CITY COUNCIL MINUTES OF SEPTEMBER 10, 2024
Recommendation: Review and approve.
Attachments: Draft Minutes
F. NOTICE OF COMPLETION - FOUNDERS PARK (PHASE 1) - KORMEX CONSTRUCTION, INC.
Recommendation: That the City Council: 1) Accept Phase 1 of Founders Park complete, 2) Authorize the City Clerk to file the Notice of Completion (NOC) with the Los Angeles County Recorder’s Office, and 3) If no claims are filed within 35 days after recordation, direct staff to release the 5% construction retention payment to Kormex Construction, Inc. in the amount of $12,792.50.
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
7. PUBLIC HEARINGS
NONE
CITY COUNCIL Page 2
9/24/2024
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 24, 2024
8. NEW BUSINESS
A. COST RECOVERY POLICY/ANNUAL UPDATE MECHANISM FOR THE
USER FEE UPDATE - COMMUNITY DEVELOPMENT AND PUBLIC
WORKS DEPARTMENTS
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council review the draft cost recovery policy and annual update mechanism proposed for the Community Development and Public Works Departments, discuss the issues, and direct staff to return at the next regularly scheduled meeting with a recommended cost recovery policy, annual increase mechanism, and fee schedules for City Council consideration and adoption.
Attachments: Staff Report
B. ROAD REPAIRS ON PALOS VERDES DRIVE NORTH, EAST OF ROLLING HILLS ROAD / WESTBOUND LANE. REQUEST TO AWARD A PUBLIC
WORKS CONTRACT TO MENDOZA ENGINEERING COMPANY, INC.
Memorandum from David Wahba, Director of Public Works
Recommendation: That the City Council award a Public Works Contract to Mendoza Engineering Company, Inc., in the amount of $65,619.50, plus a 20% contingency ($13,124) for a total of $78,743.50 to repair a portion of Palos Verdes Drive North (PVDN), including the adjacent walk path and curb and gutter, all located just east of Rolling Hills Rd. in the westbound lane.
Attachments: Staff Report
C. GENERATIVE ARTIFICIAL INTELLIGENCE POLICY REVIEW
Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That the City Council review the draft Generative Artificial Intelligence (AI) Policy and provide direction to staff. Alternatively, if the policy meets City Council goals, it may choose to proceed with adoption.
Attachments: Staff Report
CITY COUNCIL Page 3
9/24/2024
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 24, 2024
D. MASTER PROFESSIONAL SERVICES AGREEMENT WITH CITYGREEN CONSULTING FOR SB 1383 COMPLIANCE REVIEW AND CITYGREEN
CONNECT SOFTWARE SUBSCRIPTION
Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: That the City Council approve 1) Master Professional Services Agreement (MPSA) approved as to form by the City Attorney with CityGreen Consulting, and 2) Task Order 1-2024, under the MPSA in the not-to exceed amount of $20,000 for CityGreen Connect, compliance review and implementation record development, utilizing CalRecycle grant funds.
Attachments: Staff Report
E. SB 450 (ATKINS) VETO REQUEST LETTER- HOUSING DEVELOPMENT:
APPROVALS
Memorandum from Greg Grammer, City Manager and Jessica Slawson, Assistant to the City Manager
Recommendation: That the City Council authorize the Mayor to sign and submit the letter requesting that the Governor veto SB 450.
Attachments: Staff Report
9. OLD BUSINESS
A. QUARTERLY 2024-2025 WORK PLAN UPDATE
Memorandum from Greg Grammer, City Manager
Recommendation: Receive and file.
Attachments: Staff Report
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
CITY COUNCIL Page 4
9/24/2024
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda September 24, 2024
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section 54957
Title: City Manager (Annual Evaluation)
14. ADJOURNMENT
Next meeting: October 8, 2024 at 7:00 p.m.
CITY COUNCIL Page 5
9/24/2024
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.