CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstates.gov
Regular Meeting Agenda
Tuesday, November 12, 2024 7:00 PM Council Chamber
*CLOSED SESSION WILL COMMENCE AT 6:30PM AND REGULAR AGENDA WILL COMMENCE AT 7:00PM
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's web site under City Council Meeting agendas at www.RollingHillsEstates.gov and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's web site and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome on any item during City Council consideration of the item. An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
Members of the public may listen to the meeting live by calling: (1-669-444-9171) from any phone, Meeting ID: 859 2139 6406, Meeting Password: 956186. (Please note you will not have the ability to speak using the call-in option from a phone line.) Members of the public who wish to speak during this meeting may join the Zoom meeting by accessing the Zoom app from a computer (downloaded at Zoom.com) or tablet or phone (downloaded in the App Store), by entering the following credentials:
Meeting ID: 859 2139 6406, Meeting Password: 956186. Members of the public who join the Zoom meeting will not have video, and may request to speak using the following process: After joining the Zoom meeting, if you wish to speak, please select the "raise hand" option at the lower portion of your screen.
The City Clerk will send you a chat message to identify which item on the agenda you would like to speak on and will unmute your mic at the appropriate time.
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's website under Meeting Agendas, Minutes & Videos at www.rhe.city.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda November 12, 2024
4. CEREMONIAL ITEMS
A. PROCLAMATION: DECLARING NOVEMBER 30, 2024 AS "SMALL
BUSINESS SATURDAY"
Attachments: Proclamation
B. PROCLAMATION: NATIVE AMERICAN HERITAGE MONTH
Attachments: Proclamation
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
B. SCHEDULE OF INVESTMENTS REPORT OF SEPTEMBER 2024
Recommendation: Receive and file.
Attachments: Staff Report
C. REVENUE AND EXPENDITURE REPORT OF SEPTEMBER 2024
Recommendation: Receive and file.
Attachments: Staff Report
D. DEMANDS AND WARRANTS OF OCTOBER 2024
Recommendation: Approve warrants 67868 through 67927 in the amount of $1,723,519.15; and Supplemental Warrants 090624; 100124 through 100524; 110124 through 110324; in the amount of $396,711.92; for a grand total amount of $2,120,231.07 with proper audit.
Attachments: Demands & Warrants
E. EQUESTRIAN COMMITTEE MINUTES OF SEPTEMBER 23, 2024
Recommendation: Receive and file.
Attachments: Draft Minutes
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda November 12, 2024
F. PLANNING COMMISSION MINUTES OF OCTOBER 7, 2024
Recommendation: Receive and file.
Attachments: Minutes
G. CITY COUNCIL MINUTES OF OCTOBER 8, 2024
Recommendation: Review and approve.
Attachments: Draft Minutes
H. PARK & ACTIVITIES COMMISSION MINUTES OF OCTOBER 15, 2024 Recommendation: Receive and file.
Attachments: Draft Minutes
I. PLANNING COMMISSION MINUTES OF NOVEMBER 4, 2024
Recommendation: Receive and file.
Attachments: Draft Minutes
J. CITY CELEBRATION DEBRIEF
Recommendation: Receive and file.
Attachments: Staff Report
K. NOTICE OF COMPLETION - PVDN ROAD REPAIR PROJECT-EAST OF ROLLING HILLS ROAD - MENDOZA ENGINEERING COMPANY, INC.
Recommendation: That the City Council: 1) Accept the PVDN Road Repair Project as complete, 2) Authorize the City Clerk to file the Notice of Completion (NOC) with the Los Angeles County Recorder’s Office, and 3) If no claims are filed within 35 days after recordation, direct staff to release the 5% construction retention payment to Mendoza Engineering Company, Inc. in the amount of $3,091.33.
Attachments: Staff Report
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
A. INSTITUTE FOR LOCAL GOVERNMENT'S (ILG) BEACON AWARDS
PRESENTED BY ILG BOARD MEMBER JUDY MITCHELL
B. LOS ANGELES COUNTY WEST VECTOR CONTROL DISTRICT REPORT
OUT FROM BOARD OF MEMBER STEVEN ZUCKERMAN
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda November 12, 2024
C. WASTE MANAGEMENT "RECYCLING HERO" DRAWING FOR ONE YEAR
OF FREE RESIDENTIAL AND COMMERCIAL REFUSE SERVICE -
FOURTH QUARTER 2024
7. PUBLIC HEARINGS
A. PLANNING APPLICATION NO. 230516
CONSIDERATION OF A PRECISE PLAN OF DESIGN, A COMMERCIAL
DISTRICT MIXED-USE DEVELOPMENT PERMIT, A DEVELOPMENT
AGREEMENT, AND AN ADDENDUM TO THE GENERAL PLAN FINAL
PROGRAM ENVIRONMENTAL IMPACT REPORT FOR THE 2040
GENERAL PLAN (SCH NO. 2021050450) FOR A 90-UNIT APARTMENT PROJECT ON A 2-ACRE SITE
APPLICANT: RYAN ASH ON BEHALF OF VESTAR
LOCATION: 27525 NORRIS CENTER DRIVE (APN 7589-005-020)
Memorandum from Whitney Berry, Senior Planner
Recommendation: That the City Council: 1) Open the Public Hearing; 2) Take public testimony; 3) Discuss the issues; 4) Close the Public Hearing; 5) Adopt Resolution No. 2588, approving a Commercial District Mixed-Use Development Permit (MUD-230517) and a Precise Plan of Design (PPD-240299), and adopting the Addendum to the 2040 General Plan Environmental Impact Report (SCH No. 2021050450); and 6) Re-open the Public Hearing 7) Introduce for first reading, Ordinance No. 750; 8) Continue the Public Hearing for a second reading and adoption of Ordinance No. 750, to the City Council meeting of December 10, 2024.
Staff Report
A - Vestar Apartments Addendum
B - Resolution No. 2588
C - Development Agreement
D - Draft Ordinance No. 750
E - Plans
F - Ordinance No. 744
G - Resolution No. 2531
J - Ordinance No. 749
N - Public Comment received through 10/2/2024
O - PVPA Letter
P - Restricted Appraisal Report
Q - Supplemental Transportation Assessment
Attachments:
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda November 12, 2024
B. COST RECOVERY POLICY/ANNUAL UPDATE MECHANISM FOR THE
USER FEE UPDATE - COMMUNITY DEVELOPMENT AND PUBLIC
WORKS DEPARTMENTS
Memorandum from Jeannie Naughton, Community Development Director Recommendation: That the City Council: 1) Open the Public Hearing; 2) Take public testimony; 3) Discuss the issues related to the user fee schedules for the Community Development and Public Works Departments and the User Fee Cost Recovery Level Policy; 4) Close the Public Hearing; 5) Adopt Resolution No. 2589, to amend the Comprehensive Schedule of Municipal Fees and Charges for the Fiscal Year 2024-25; and 6) Adopt Resolution No. 2590, adopting a User Fee Cost Recovery Level Policy for all City departments.
Attachments: Staff Report + Resolution Nos. 2589 & 2590 C. RESOLUTION NO. 2591 AMENDING PERSONNEL RULES
Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That the City Council 1) open the Public Hearing and take any public testimony; 2) close the Public Hearing; and 3) review and adopt Resolution No. 2591 amending the City’s Personnel Rules.
Attachments: Staff Report + Resolution No. 2591
8. NEW BUSINESS
A. ADOPTION OF FY 2024-25 PUBLICLY AVAILABLE PAY SCHEDULE Memorandum from Alexa Davis, Assistant City Manager
Recommendation: That the City Council approve a Publicly Available Pay Schedule for the 2024-25 fiscal year in accordance with California Public Employees' Retirement System (CalPERS) regulations.
Attachments: Staff Report
B. FOUNDERS PARK PROJECT: REQUEST TO APPROVE AN AMENDMENT TO PUBLIC WORKS CONTRACT WITH KORMEX CONSTRUCTION INC.
TO COMPLETE THE PROJECT
LOCATION: 2483 PALOS VERDES DRIVE NORTH
Memorandum from David Wahba, Director of Public Works
Recommendation: That the City Council approve a First Amendment to the Public Works Contract with Kormex Construction in the amount of $59,000, to complete the Founders Park Project, in form satisfactory to the City Attorney.
Attachments: Staff Report
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda November 12, 2024
9. OLD BUSINESS
NONE
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
A. AUTHORIZATION TO ATTEND THE CALIFORNIA CONTRACT CITIES
ASSOCIATION'S ANNUAL SACRAMENTO LEGISLATIVE TOUR,
JANUARY 6 - 8, 2025
Attachments: Flyer
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
Significant exposure to litigation: one potential case
14. ADJOURNMENT IN MEMORY OF MRS. AYDA ZERUNYAN
Next meeting: Tuesday, November 26, 2024
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Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.