CITY OF
ROLLING HILLS ESTATES
4045 PALOS VERDES DRIVE NORTH • ROLLING HILLS ESTATES, CA 90274 TELEPHONE 310.377.1577 • FAX 310.377.4468
CITY COUNCIL
www.RollingHillsEstates.gov
Regular Meeting Agenda
Tuesday, June 24, 2025 7:00 PM Council Chambers
*CLOSED SESSION WILL COMMENCE AT 6:00PM AND REGULAR AGENDA WILL COMMENCE AT 7:00PM
NOTE: PUBLIC PARTICIPATION INFORMATION
Agenda reports and other disclosable public records relating to each Open Session agenda item are available on the City's web site under City Council Meeting agendas at www.RollingHillsEstates.gov and during regular business hours in the office of the City Clerk. Meetings are live broadcast on the City's web site and a recording is available for viewing after each meeting. Meetings are also broadcast on PVP-TV Channel 35 (Cox) and Channel 39 (Verizon).
Public Comment is welcome on any item during City Council consideration of the item. An opportunity is also provided for the public to comment on non-agenda items concerning City matters. If you would like to address the City Council regarding an item on this agenda or make a general public comment, please complete a speaker sheet and give to the City Clerk.
1. CALL MEETING TO ORDER
2. SALUTE TO THE FLAG
3. ROLL CALL
4. CEREMONIAL ITEMS
5. CONSENT CALENDAR
The following routine matters will be acted upon by one vote to approve with the majority consent of the City Council. There will be no separate discussion of these items unless good cause is shown by a member prior to the roll call vote. (Items removed for individual consideration will be voted on separately.) A. READING OF ORDINANCES AND RESOLUTIONS
Reading in full of all ordinances and resolutions presented for consideration to the City Council will be waived and all such ordinances and resolutions will be read by title only.
CITY COUNCIL Page 1
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
B. DEMANDS AND WARRANTS OF JUNE 2025
Recommendation: Approve warrants 68570 through 68615 in the amount of $213,411.77 and Supplemental Warrants 060325 through 060525 in the amount of $139,108.12; for a grand total amount of $352,519.89 with proper audit.
Attachments: Demands & Warrants
C. SCHEDULE OF INVESTMENTS REPORT OF MAY 2025
Recommendation: Receive and file.
Attachments: Staff Report
D. REVENUE AND EXPENDITURE REPORT OF MAY 2025
Recommendation: Receive and file.
Attachments: Staff Report
E. BUDGET AMENDMENTS FISCAL YEAR 2024-2025
Recommendation: That the City Council approve the Budget Amendments for Fiscal Year 2024-2025.
Attachments: Staff Report
F. ENVIRONMENTAL ADVISORY COMMITTEE MINUTES OF MAY 21, 2025 Recommendation: Receive and file.
Attachments: Draft Minutes
G. PLANNING COMMISSION MINUTES OF JUNE 2, 2025
Recommendation: Receive and file.
Attachments: Draft Minutes
H. CITY COUNCIL ADJOURNED MINUTES OF JUNE 3, 2025
Recommendation: Review and approve.
Attachments: Draft Minutes
I. CITY COUNCIL MINUTES OF JUNE 10, 2025
Recommendation: Review and approve.
Attachments: Draft Minutes
CITY COUNCIL Page 2
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
6. PUBLIC COMMENT / PUBLIC PRESENTATIONS
This is the appropriate time for members of the public to make comments regarding items not listed on this agenda. If you would like to address the City Council, please complete a speaker sheet and give to the City Clerk. Under the State's open meeting law - the Brown Act - no action may be taken on any item not on the agenda.
A. PRESENTATION BY PENINSULA HIGH SCHOOL STUDENT INTERNS
7. PUBLIC HEARINGS
A. FY 2025-26 BUDGET PUBLIC HEARING AND ADOPTION AND
ESTABLISH THE FY 2025-26 APPROPRIATION LIMIT
Memorandum from Greg Grammer, City Manager, Michael C. Whitehead, Administrative Services Director, and Fernando Estrada, Senior Accountant Recommendation: That the City Council: 1) Open the Public Hearing and take any public testimony related to the budget adoption, including fees and charges, fund balance policy, investment policy, and pension funding policy; 2) Close the Public Hearing; and 3) Review and adopt: a. Resolution 2598 - Adopting the Consolidated Budget; b. Resolution 2599 - Adopting the City’s Gann Appropriations Limit; c.
Resolution 2600 - Adopting the Schedule of General Municipal Fees and Charges; d.
Resolution 2606 - Adopting the Schedule of Community Development Department and Public Works Department Fees And Charges; and e. Statement of Fund Balance Policy, Statement of Investment Policy, and Statement of Pension Funding Policy.
Staff Reports
Fiscal Year 2025-2026 and 2026-2027 Budget
Fiscal Year 2025-2026 Fees and Charges
Resolution No. 2598 (Adopting the Consolidated Budget)
Resolution No. 2599 (Fiscal Year 2025-2026 Appropriations Limit) Resolution No. 2600 (Establishing Schedule of Municipal Fees and Charges) Resolution No. 2606 (Establishing Updated Schedule of CD & PW Fees and Charges) Attachments:
CITY COUNCIL Page 3
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
B. PLANNING APPLICATION NO. 250169
AMENDMENT AND RESTATEMENT OF CHAPTER 17.56 OF THE CITY
OF ROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO
ACCESSORY DWELLING UNITS
LOCATION: CITYWIDE
Memorandum from Jeannie Naughton, Community Development & Public Works Director and Donald M. Davis, City Attorney
Recommendation: That the City Council continue the public hearing on the amendments to Chapter 17.56 to the July 22, 2025 City Council meeting.
Attachments: Staff Report
C. PLANNING APPLICATION NO. 250169
AMENDMENT OF CHAPTERS 16.06 AND 17.80 OF THE CITY OF
ROLLING HILLS ESTATES MUNICIPAL CODE PERTAINING TO URBAN
LOT SPLITS AND URBAN DWELLING UNITS
LOCATION: CITYWIDE
Memorandum from Jeannie Naughton, Community Development & Public Works Director and Donald M. Davis, City Attorney
Recommendation: That the City Council: 1) Open the Public Hearing for Ordinance No. 753; 2) Take public testimony; 3) Discuss the issues related to amendments to RHEMC Chapter 16.06 and RHEMC Chapter 17.80; 4) Introduce for first reading, Ordinance No. 753; and 5) Continue the Public Hearing for a second reading and adoption of Ordinance No. 753, to the City Council meeting of July 22, 2025.
Attachments: Staff Report + Ordinance No. 753
CITY COUNCIL Page 4
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
8. NEW BUSINESS
A. PERSONNEL RESOLUTIONS FY 2025-26
Memorandum from Alexa Davis, Assistant City Manager, Gabrielle Swain, Administrative Aide
Recommendation: That the City Council adopt: 1) Resolution 2601, adopting the 2025-2026 Memorandum of Understanding between the City and the Rolling Hills Estates Employees’ Association; 2) Resolution 2602 authorizing the number of positions and salary ranges; 3) Resolution 2603 authorizing the number of positions and salary ranges; and 4) Resolution 2604 authorizing the number of positions and pay rates for Part-Time employees in the City service.
Staff Report
Resolution No. 2601 (Classified Employee Group)
Resolution No. 2602 (Professional Employee Group)
Resolution No. 2603 (Management Employee Group)
Resolution No. 2604 (Part-Time Employee Group)
Attachments:
B. OVERVIEW OF CITY EMERGENCY OPERATIONS PLAN
Memorandum from Jessica Slawson, Assistant to the City Manager Recommendation: That the City Council receive and file this report and the City’s Emergency Operations Plan.
Staff Report
Attachment A: Emergency Operations Plan
Attachments:
CITY COUNCIL Page 5
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
C. TASK ORDER FOR MICHAEL BAKER INTERNATIONAL, INC., TO
PREPARE A SUPPLEMENTAL EIR AND A MASTER PROFESSIONAL
SERVICES AGREEMENT WITH COTTON SHIRES & ASSOCIATES TO
PERFORM PEER REVIEW OF GEOTECHNICAL INFORMATION FOR THE
BRICKWALK RESIDENCES PROJECT
Memorandum from Whitney Berry, Senior Planner
Recommendation: That the City Council: 1) Authorize the City Manager to enter into a Task Order with Michael Baker International, Inc., to prepare a Supplemental EIR for the Brickwalk Residences Project, in a not-to-exceed amount of $485,512, approved as to form, by the City Attorney; and 2) Authorize the City Manager to enter into a Master Professional Services Agreement with Cotton Shires & Associates to perform third party peer review of geotechnical information, in a not-to-exceed amount of $78,775 for the Brickwalk Residences Project, subject to approval as to form, by the City Attorney.
Staff Report
Attachment A: Task Order 2025-06
Attachment B: MPSA with Cotton, Shires and Associates, Inc.
Attachments:
D. SECOND AMENDMENT TO AGREEMENT WITH BENNETT LANDSCAPE
FOR LANDSCAPE MAINTENANCE SERVICES
Memorandum from: Alexa Davis, Assistant City Manager and Mike Goldsmith, Maintenance Superintendent
Recommendation: That the City Council approve the Second Amendment to the Agreement for chemical-free Landscape Maintenance Services with Bennett Landscape, subject to approval as to form by the City Attorney, in the amount of $367,680 for a one-year extension with enhanced weed abatement at a cost of $27,000 for a total budgeted amount of $394,680.
Attachments: Staff Report
E. FIRST AMENDMENT TO AGREEMENT WITH WEST COAST ARBORISTS (WCA) FOR TREE MAINTENANCE SERVICES
Memorandum from Alexa Davis, Assistant City Manager and Mike Goldsmith, Maintenance Superintendent
Recommendation: That the City Council approve the First Amendment to the Agreement for Tree Maintenance Services with West Coast Arborists, subject to approval as to form by the City Attorney, in an amount not to exceed $206,100 for street maintenance and grid pruning programs, with payment for special and emergency services paid at specified rates as needed.
Attachments: Staff Report
CITY COUNCIL Page 6
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
9. OLD BUSINESS
A. SEE-CLICK-FIX UPDATE: REACH RHE RESIDENT ENGAGEMENT APP Memorandum from Alexa Davis, Assistant City Manager and Gabrielle Swain, Administrative Aide
Recommendation: Receive and file.
Attachments: Staff Report
B. QUARTERLY WORK PLAN UPDATE
Memorandum from Greg Grammer, City Manager
Recommendation: Receive and file.
Attachments: Staff Report
10. CITY ATTORNEY ITEMS
11. CITY COUNCIL / REGIONAL COMMITTEE REPORTS
This item provides the opportunity for Members of the City Council to provide information and reports to other Members of the City Council and the public on any issues or activities of Council Committees, ad hoc committees, regional or state-wide governmental associations, special districts, joint powers authorities and the various committees on which Members of the City Council might serve or have an interest, which are not otherwise agendized.
12. MAYOR AND COUNCIL ITEMS
This item provides the opportunity for Members of the City Council to request information on currently pending projects and/or issues of public concern, direct that an item be agendized for future consideration and/or make announcements of interest to the public.
13. CLOSED SESSION
If you would like to address the City Council regarding an item on the Closed Session agenda, please contact the City Manager or City Clerk. Any reportable action taken in Closed Session will be reported in Open Session.
A. CONFERENCE WITH LABOR NEGOTIATORS
Government Code Section 54957.6
Agency Designated Representatives: City Manager and Assistant City Manager Employee Organization: City of Rolling Hills Estates Employees' Association B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Government Code Section 54956.9(d)(2)
Significant exposure to litigation: one potential case
CITY COUNCIL Page 7
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.
City Council Regular Meeting Agenda June 24, 2025
14. ADJOURNMENT
Next meeting: Tuesday, July 22, 2025
CITY COUNCIL Page 8
6/24/2025
Americans With Disabilities Act: In compliance with the Americans with Disabilities Act, if you require a disability-related modification or accommodation to attend or participate in this meeting, including auxiliary aids or services, please call the City Clerk's office at (310) 377-1577 at least 48 hours prior to the meeting.