Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
February 22, 2022
5:45 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE – Mayor Low
INVOCATION – Council Member Tang
1. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. Public may address comments via zoom using meeting ID: 833 4971 4860 Passcode: 022147 or by dialing: (669) 900-9128, enter meeting ID and passcode. Written public comments may be submitted via email at [email protected] by 5:00 p.m. on the day of the meeting. All comments are public record and will be recorded in the official record of the city.
2. PRESENTATIONS
A.
Introduction of Parks and Recreation Coordinator Brianna Tevera, and newly assigned Temple Sheriff Station Sergeant John Marquez to the Rosemead Special Assignment Team
B.
Service Recognition of Outgoing Parks Commissioner William Tocki C.
Recognition of Mildred B. Janson Elementary School for Being Named a Leader in Me "Legacy" School
3. PUBLIC HEARING
4. CONSENT CALENDAR
A.
Claims and Demands
* Resolution No. 2022-14
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $793,565.50 CHECKS NUMBERED 110681 THROUGH NUMBER 110753, DRAFTS NUMBERED 5552 THROUGH NUMBER 5564 AND EFT NUMBERED 50943 THROUGH NUMBER 50959 INCLUSIVELY Recommendation:
Adopt Resolution No. 2022-14.
Resolution No. 2022-14
B.
Approval of Minutes
Recommendation:
That the City Council approve the special and regular meeting minutes of February 8, 2022.
Minutes of February 8, 2022
C.
Building and Safety Services Contract Extension
On May 31, 2018, the City Council approved a three-year agreement with Interwest Consulting Group, Inc. to perform Building and Safety Division services (building plan check and permitting) as required to enforce the City and State building laws and codes. On April 27, 2021, the City Council approved a one-year time extension under the same terms of the agreement, including the compensation cap limit of 47% fee for plan check services and 47% for building permit fees collected.
Recommendation:
That the City Council authorize a six-month extension for the term of July 1, 2022 to December 31, 2022, with Interwest Consulting Group, Inc., for Building and Safety Division services as described in the scope of services per the original Professional Services Agreement.
Staff Report
D.
Citywide Sidewalk, Curb & Gutter Replacements - Project No. 24009 – Award of Construction Contract As part of the City’s Fiscal Year 2021-2022 Capital Improvement Program, the City Council approved the Citywide Sidewalk, Curb & Gutter Replacements Project. The Project consists of removing and replacing existing damaged concrete sidewalks, curbs, and gutters at various locations within City. On February 9, 2022, the City performed a bid opening and publicly opened and read nine (9) sealed bids. After staff conducted a comprehensive bid analysis to determine the apparent lowest bid, the bid submitted by FS Contractors, Inc., in the amount of $97,127 is determined to be the lowest responsive bid.
Recommendation:
That the City Council authorize the City Manager to execute a construction contract with FS Contractors, Inc., in the amount of $97,127. In addition, authorize an amount of $9,712.70 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $106,839.70.
Staff Report
E.
Amendment No. 1 to Professional Services Agreement for Housing Services (Priscila Davila and Associates) On February 4, 2021, a Request for Proposal (RFP) was released for housing services to administer, implement and manage the HUD - CDBG, HOME, and CDBG-CV programs. On March 23, 2021, after a thorough review process, the City Council approved a three-year (3) agreement with a yearly not-to-exceed amount of $80,000 to Priscila Davila and Associates for the administration and implementation of the HUD programs and activities. Since that time, the City has been allocated additional $1,222,084 in Federal HOME Investment Partnerships American Rescue Plan ("HOME-ARP") funds, and the Small Business Assistance Program and Tenant-Based Rental Assistance activities have increased. Therefore, to effectively implement the additional funds and increased activities, staff is requesting to increase the yearly $80,000 contract authority to $120,000, which would be paid from the Federal HOME and CDBG funds and not affect the City’s General Fund.
Recommendation:
That the City Council authorize the increase in the yearly compensation amount from $80,000 to $120,000, which would be paid from the Federal HOME, CDBG, CDBG-CV, and HOME-ARP funding allocation.
Staff Report
5. MATTERS FROM CITY MANAGER & STAFF
A.
Approval of Fourth Amendment to City Manager Employment Agreement The City and the City Manager entered into an Employment Agreement on January 16, 2018. Pursuant to Section 3 (a)(ii) of the Agreement, the City Council conducted the City Manager’s performance evaluation. The City Manager received a “meets expectations” review with a 3.0 rating. A meets expectations review entitles the City Manager to a 3% salary increase. A 3% increase would bring the City Manager’s total annual salary to $242,388.
In accordance with California Code of Regulations Section 570.5 and amendments to 571(b) require a consolidated Salary Schedule which reflects all City classifications and salary ranges for purposes of determining eligible salary compensation for retirement be publicly available. The final salary schedule will be considered for approval by the City Council in a separate staff report.
Recommendation:
That the City Council consider approving the Fourth Amendment to the City Manager Employment Agreement granting a 3% salary merit to $242,388, effective January 16, 2022.
Staff Report
B.
Fiscal Year 2021-22 Mid-Year Budget Review, Adoption of Resolution No. 2022-13, Amending the FY 2021-22 Budget and Related Actions, and Adoption of Resolution No. 2022-15, Authorizing the City Manager to Execute Certain Agreements Pertaining to the Local Roadway Safety Plan Project On June 14, 2021, the City Council adopted the 2021-22 Operating and Capital Improvement Program Budgets. On November 9, 2021, the City Council was presented with a 1st Quarter Budget Report including recommended budget amendments for the Capital Improvement Program project funding carryovers. This report summarizes the City’s General Fund overall financial position for the current fiscal year through December 2021, including a discussion on revenue sources and expenditure trends. The estimates stated within are just that, estimates, and are subject to change as the current fiscal year continues.
Recommendation:
That the City Council take the following actions:
1. Receive and file the Mid-Year Budget Review Report.
2. Approve Resolution No. 2022-13, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE FY 2021-22 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGETS AND AUTHORIZED STAFFING LIST; and
3. Approve Resolution No. 2022-15, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE CITY MANAGER OR HER DESIGNEE
TO EXECUTE AGREEMENTS AND RELATED AUTHORIZATIONS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR THE LOCAL ROADWAY SAFETY PLAN PROJECT LRSPL-5358 (021)
Staff Report
C.
Adoption of Resolution No. 2022-16 Amending the City of Rosemead’s Salary Schedule for Fiscal Year 2021-22, to Meet the California Code of Regulations Title 2, Section 570.5 and 571 to Reflect New Salary Rates Approved for All Full-Time Employees
California Code of Regulations (CCR) Section 570.5 and amendments to 571(b) require a consolidated Salary Schedule which shows all City classifications and salary ranges for purposes of determining eligible salary compensation for retirement be publicly available. The consolidated salary schedule must be adopted by the City Council even though the compensation changes were approved via a Memorandum of Understanding and/or Resolutions. Resolution No. 2022-16 represents the Citywide Salary Schedule including salary increases on the agenda for concurrent approval.
If any changes are made to salary related resolutions presented concurrently, a modification would need to be made to the Schedule.
This action includes compensation changes for a key executive employee (City Manager). Pursuant to State law, approval of compensation changes for key executive employees must be accompanied by a verbal report.
Recommendation:
That the City Council adopt Resolution No. 2022-16, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FOR ALL FULL-TIME EMPLOYEES OF THE CITY OF ROSEMEAD Staff Report
D.
COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19.
Recommendation:
That the City Council discuss and provide further direction.
Staff Report
6. MATTERS FROM MAYOR & CITY COUNCIL
A.
Southern California Association of Governments Appointment of an Alternate Representative to Attend the General Assembly Business Meeting on May 5, 2022 Southern California Association of Governments (SCAG) contacted City staff regarding the upcoming 2022 General Assembly Business meeting scheduled for May 5, 2022. The City’s Official Representative (voting member) is Council Member Steven Ly. SCAG is aware of Mr. Ly’s current military leave; and therefore, inquired if the City plans to appoint an Alternate Representative to participate in the meeting. If the City Council wishes to have representation in the meeting, then an Alternate Representative must be appointed by Council action.
Recommendation:
That the City Council discuss and appoint an Alternate Representative to attend the 2022 General Assembly Business meeting if desired.
Staff Report
B.
City Council Reorganization Discussion
The City Council adopted Ordinance No. 1003, amending Municipal Code Section 1.12.010, changing the date of the City’s General Municipal Election from the first Tuesday after the first Monday in March to June to coincide with the statewide primary election in response to Senate Bill (SB) 970. The City’s General Municipal elections remain in March during the presidential election years. Historically, the City Council reorganizes its Mayor and Mayor Pro Tem seats during the second City Council meeting in March, aligning with a proceeding election during even-numbered years. Staff is seeking direction from the City Council on whether the upcoming reorganization of the Mayor and Mayor Pro Tem should remain in March or should be moved to June to align with the upcoming election.
Recommendation:
That the City Council discuss and provide further direction.
Staff Report
C.
Discussion of a Smoke-free Ordinance for Outdoor Dining and Multi-Unit Housing Council Member Armenta requested the City Council discuss and provide direction regarding a possible Smoke-Free Ordinance relating to outdoor dining and multi-unit housing.
Recommendation:
That the City Council discuss and provide further direction.
Staff Report
D.
Street Sweeping Parking Discussion
Council Member Armenta requested the City Council discuss and provide direction regarding parking options for residents during street sweeping.
Recommendation:
That the City Council discuss and provide further direction.
Staff Report
E.
Council Comments
7. ADJOURNMENT The next City Council meeting will take place on March 8, 2022, at 7:00 p.m. in the Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City’s website (www.cityofrosemead.org)