Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
June 28, 2022
5:45 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE – Council Member Tang
INVOCATION – Council Member Clark
1. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. Public may address comments via zoom using meeting ID: 858 2484 8992 and Passcode: 743982 or by dialing: (669) 900-9128, enter meeting ID and passcode. All comments are public record and will be recorded in the official record of the city.
2. PRESENTATIONS
A.
Introduction of New City Staff – Assistant City Manager, Michael Bruckner; Finance Director, Bryan Chua; and Parks and Recreation Supervisor Roman Rodriguez B.
Announcement of Recipients of the Republic Services 2022 Rosemead Scholarship Program
3. PUBLIC HEARING
4. CONSENT CALENDAR
A.
Claims and Demands
* Resolution No. 2022-43
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $706,034.67 CHECKS NUMBERED 111450 THROUGH NUMBER 111562, DRAFTS NUMBERED 5811 THROUGH NUMBER 5822 AND EFT NUMBERED 51119 THROUGH NUMBER 51139 INCLUSIVELY Recommendation:
Adopt Resolution No. 2022-43.
Claims and Demands 2022-43
B.
Minutes
Recommendation:
That the City Council approve the regular meeting minutes of January 11, 2022.
Minutes
C.
Consideration of Resolution No. 2022-42 Reauthorizing the Need for Teleconferencing Option for City Council and Commission Meetings Pursuant to Assembly Bill No. 361
The City Council will consider reinstating provisions of Assembly Bill No. 361, providing an alternative to the public meeting teleconferencing requirements of Government Code Section 54953(b)(3) as long as there is a state of emergency and the Legislative Body makes certain findings regarding the state of emergency. Resolution No. 2022-42 makes the required findings under AB 361, and if adopted, it will allow the City to reinstate teleconference accessibility for public meetings to help mitigate the current increase in community transmission of COVID-19.
Recommendation:
That the City Council adopt Resolution No. 2022-42, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AUTHORIZING THE NEED FOR TELECONFERENCING OPTION FOR CITY COUNCIL AND COMMISSION MEETINGS PURSUANT TO ASSEMBLY BILL NO. 361 AND MAKING FINDINGS AND DETERMINATIONS REGARDING THE SAME Staff Report
D.
Crossing Guard Services Agreement and Annual Crossing Guard Cost Sharing Agreements with Rosemead and Garvey School Districts The proposed Agreement with All City Management Services, Inc. (ACMS) is for the annual crossing guard services near local public schools, and the proposed Agreements with Rosemead and Garvey School Districts are for cost-sharing (one-half between the City and each District) for crossing guard services. The total cost for providing crossing guard services for both school districts is approximately $245,227.50 of which Rosemead School District’s portion is approximately $57,219.75 and Garvey School District’s portion is approximately $65,394.00.
The City’s portion ($122,613.75) is included in the City’s proposed Fiscal Year 22-23 Budget.
Recommendation:
That the City Council take the following actions:
1. Execute the Agreement with All City Management Services, Inc. for crossing guard services for Fiscal Year 22-23; and
2. Execute the cost sharing Agreements with Rosemead and Garvey School Districts for funding the crossing guard services for the Fiscal Year 22-23.
Staff Report
E.
Second Amendment to the Janitorial Services Contract
On March 27, 2018, the City Council approved a three-year contract with Base Hill (formerly known as Jan Point) to perform routine janitorial services at various City facilities. On March 23, 2021, the City Council approved the First Amendment to the contract for a one-time Consumer Price Index (CPI) adjustment, the addition of COVID-19 disinfecting services and related costs, and a two-year extension to March 31, 2023.
On February 14, 2018, prior Public Works staff prepared and advertised a Request for Proposal (RFP) for the janitorial services. The RFP included an electronic spreadsheet where the prospective bidders were required to input bid unit cost data to calculate their fee proposal. Due to formula errors in the spreadsheet, the total contract amount approved by City Council on March 27, 2018, was miscalculated and incorrect, resulting in an annual budget overage of $5,254 per year for the two-year extension term period. Due to the bid unit price calculation error, staff is requesting that the City Council approve the Second Amendment to the contract to include additional funding in the amount of $5,254 per year for a total annual amount not to exceed $280,207.
Recommendation:
That the City Council authorize the Second Amendment to the Base Hill contract to increase the annual compensation for the two-year extension period by $5,254 for each year for a total annual amount not-to-exceed $280,207.
Staff Report
F.
Professional Service Agreement – Printing and Mailing Services for Recreational Brochure The Recreation Brochure is the Parks and Recreation Department’s program and activity guide. The City of Rosemead utilizes a provider to print and mail the brochure to Rosemead residents. As part of the FY 22-23 budget, City Council has allocated funding in the amount of $46,600 for the printing and mailing services.
On April 26, 2022, staff issued a Request for Proposal for the printing and mailing services and received one proposal. Staff recommends that the City Council approve the Professional Services Agreement with The Sauce Creative Services for a one-year term for the printing and mailing of the Recreation Brochure.
Recommendation:
That the City Council approve the Professional Services Agreement with The Sauce Creative Services to provide printing and mailing services and authorize the City Manager to execute the agreement.
Staff Report
G.
First Amendment to Professional Services Agreement with Evergreen Landscaping for Landscape Maintenance Services On June 11, 2019, the City Council approved a three-year Agreement with Evergreen Landscaping to perform landscape maintenance services for an annual amount not-to-exceed $343,740. The existing Agreement with Evergreen Landscaping is set to expire on June 30, 2022. Staff is requesting the City Council to authorize the First Amendment to include a one-year extension to the Agreement for landscape maintenance services to June 30, 2023, and an increase in compensation in the amount of $22,200 for additional landscape maintenance services for an annual not-to-exceed amount of $365,940.
Recommendation:
That the City Council authorize the First Amendment to the Evergreen Landscaping Agreement for a one-year extension (July 1, 2022 to June 30, 2023) for general scope of services per the original contract and increase the contract amount by $22,200 for additional landscape maintenance services for a new total annual amount not-to-exceed $365,940.
Staff Report
5. MATTERS FROM CITY MANAGER & STAFF
A.
COVID-19 Update
This is a recurring item that will be on the agenda to update the City Council on items related to COVID-19.
Recommendation:
That the City Council discuss and provide further direction.
Staff Report
6. MATTERS FROM MAYOR & CITY COUNCIL
A.
Council Comments
7. ADJOURNMENT The next City Council meeting will take place on July 12, 2022, at 7:00 p.m. in the Rosemead City Hall Council Chamber.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard; and on the City’s website (www.cityofrosemead.org)