Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
April 25, 2023
06:00 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER - 6:00 p.m. Special Meeting
ROLL CALL
1. CLOSED SESSION
A.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section: 54957
Title: City Manager
B.
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Government Code Section: 54956.8
Property: 3953 Muscatel Avenue, Rosemead CA 91770
City Negotiators: Ben Kim, City Manager
Negotiating parties: Rosemead Chamber of Commerce
Under negotiation: Price and terms of payment
The City Council will recess the special meeting to Closed Session and reconvene at the regular 7:00 p.m. City Council meeting.
CALL TO ORDER - 7:00 p.m. Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE – Council Member Clark
INVOCATION – Mayor Dang
2. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID:
865 4019 7401 and Passcode: 765301 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
3. PRESENTATIONS
A.
Introduction of Los Angeles County Sheriff’s Special Assignment Officers Designated to the City of Rosemead B.
Proclamation Declaring April 2023 as “DMV/Donate Life Month” in the City of Rosemead C.
Proclamation Declaring the Week of April 30, through May 6, 2023, as “Municipal Clerk’s Week”
4. PUBLIC HEARING
A.
Continued Public Hearing on Modification 21-01 - Friendly Inn Motel – 2146 San Gabriel Boulevard On July 27, 2021, the City Council approved Modification 21-01 and adopted Resolution No. 2021-37, which revised the conditions of approval to thereby amend Conditional Use Permit 88-447 for the Friendly Inn, located at 2146 San Gabriel Boulevard. Since the approval of Modification 21-01, the City Council has conducted a five-month review and a six-month review of the conditions of approval. At the six-month review on December 13, 2022, the City Council determined that due to the reduction in the number of calls for service/responses and the severity of the crimes, the security conditions should be revised to require one armed security guard to be stationed within the parking lot from 9:00 p.m. to 5:00 a.m., the installation of an automatic license plate reader, and a four-month review shall be conducted on Modification 21-01.
Recommendation:
That the City Council take the following actions:
1. Conduct the Public Hearing and hear all public testimonies.
2. Adopt Resolution No. 2023-21, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, TO REVISE THE CONDITIONS OF APPROVAL OF MODIFICATION 21-01, FOR THE FRIENDLY INN. THE MOTEL IS LOCATED AT 2146 SAN GABRIEL BOULEVARD; and
3. Find that the CEQA determination of Modification 21-01 is classified as Class 1 and Class 9 Categorical Exemptions, pursuant to Sections 15301 and 15309 of the California Environmental Quality Act.
Staff Report
5. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2023-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $792,904.92 CHECKS NUMBERED 113734 THROUGH NUMBER 113811, DRAFTS NUMBERED 6352 THROUGH NUMBER 6364 AND EFT NUMBERED 51602 THROUGH NUMBER 51613 INCLUSIVELY Recommendation:
Adopt Resolution No. 2023-22.
Staff Report
B.
NALEO Policy Institute on Economic Mobility - April 27-28, 2023, - New York, NY Council Member Sandra Armenta received a scholarship to attend the NALEO Policy Institute on Economic Mobility, scheduled for April 27-28, 2023, in New York, NY. The scholarship will cover the cost of the conference, lodging, and airfare. However, additional expenses like transportation will be incurred by Council Member Armenta during her attendance at the conference. City Council Resolution No. 2005-47 requires prior City Council approval for out-of-state travel beyond an adjacent state to receive any reimbursement incurred while attending a conference for city business. The City Council will consider authorizing the attendance of Council Member Armenta to the NALEO Policy Institute on Economic Mobility, which will be held on April 27-28, 2023, in New York, NY.
Recommendation:
That the City Council authorize the attendance of Council Member Sandra Armenta to attend the NALEO Policy Institute on Economic Mobility, which will be held on April 27-28, 2023, in New York, NY.
Staff Report
C.
Introduction of Ordinance No. 1015 of the City Council of the City of Rosemead, California, Amending Sections 2.35.020 and 2.35.040 of the Rosemead Municipal Code Relating to the Public Safety Commission At the February 28, 2023, City Council Meeting, the City Council directed that an ordinance be brought back to the City Council for introduction to amend the Municipal Code relating to the membership and corresponding terms of members appointed to the Rosemead Public Safety Commission. Specifically, Ordinance No. 1015 amends the number of appointed members from five to up to seven, consisting of four residents and three members of the business community. Therefore, it is recommended that the City Council introduce Ordinance No. 1015 amending Sections 2.35.020 and 2.35.040 of the Rosemead Municipal Code relating to the Public Safety Commission.
Recommendation:
That the City Council introduce and read by title only, Ordinance No. 1015, entitled:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTIONS 2.35.020 AND 2.35.040 TO CHAPTER 2.35 TO TITLE 2 OF THE ROSEMEAD MUNICIPAL CODE TO INCREASE THE NUMBER OF MEMBERS AND ASSOCIATED TERMS OF MEMBERS APPOINTED TO THE ROSEMEAD PUBLIC SAFETY COMMISSION Staff Report
D.
Authorization to Acquire Two Used Toyota RAV4 LE Hybrid Vehicles in an Amount Not-to-Exceed $90,000 The City is seeking to acquire two used Toyota RAV4 LE Hybrid vehicles utilizing funding received from the South Coast Air Quality Management District (“AQMD”). Due to a lack of inventory, high mark-ups, and long lead times to acquire new vehicles on the open market, the Public Safety and Public Works Departments are requesting purchase order authority to acquire two used vehicles pursuant to the City Purchasing Policy as outlined in Rosemead Municipal Code Section 3.24.090. Therefore, it is recommended that the City Council adopt Resolution No. 2023-20 amending the City’s Fiscal Year 2022-23 CIP Budget to appropriate additional funds in the amount of $10,000 from AQMD Fund Reserve and authorize and direct the City Manager to execute a purchase order in an amount not-to-exceed $90,000 for the acquisition of two used Toyota RAV4 LE Hybrid vehicles.
Recommendation:
That the City Council take the following actions:
1. Adopt Resolution No. 2023-20, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2022-23 BUDGET AND APPROPRIATE ADDITIONAL FUNDS FOR THE ACQUISITION OF HYBRID VEHICLES; and
2. Authorize and direct the City Manager to execute a purchase order in an amount not-to-exceed $90,000 for the acquisition of two Toyota RAV4 LE Hybrid vehicles.
Staff Report
E.
Citywide Arterial Street Improvements - Project No. 43010 – Award of Construction Contract As part of the City’s Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Citywide Arterial Street Improvements Project (Project).
The Project consists of asphalt concrete cold mill and overlay, localized full depth asphalt concrete replacement (pothole repairs), traffic loop restoration, and installation of striping and pavement markers at various citywide locations. On April 18, 2023, the City received four (4) sealed bids. Based on staff’s comprehensive bid analysis, the bid submitted by All American Asphalt in the amount of $3,322,222, is determined to be the lowest responsive bid.
Recommendation:
That the City Council take the following actions:
1. Authorize the City Manager to execute a construction contract with All American Asphalt in the amount of $3,322,222. In addition, authorize an amount of $332,222 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $3,654,444.
2. Find that the proposed work involves the rehabilitation of an existing public facility; therefore, the project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act.
Staff Report
F.
Sidewalk Replacement Program FY 22-23 - Project No. 24009 and ADA Curb Ramps – Project No. 28008 – Award of Construction Contract As part of the City’s Fiscal Year 2022-2023 Capital Improvement Program, the City Council approved the Sidewalk Replacement Program FY 22-23 and ADA Curb Ramps projects (Project). The Project consists of removal and replacement of existing damaged concrete sidewalk, curb and gutter, ADA curb ramps, and removal and replacement of existing trees that have caused damage to concrete infrastructure in the City’s right-of-way. On April 13, 2023, the City received three (3) sealed bids. Based on the staff’s comprehensive bid analysis, the bid submitted by CT&T Concrete Paving, Inc. in the amount of $479,053.68, is determined to be the lowest responsive bid.
Recommendation:
That the City Council take the following actions:
1. Authorize the City Manager to execute a construction contract with CT&T Concrete Paving, Inc., in the amount of $479,053.68. In addition, authorize an amount of $47,905.36 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $526,959.05.
2. Adopt Resolution No. 2023-24, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, TO AMEND THE FISCAL YEAR 2022-23 CAPITAL IMPROVEMENT PROGRAM BUDGET AND APPROPRIATE ADDITIONAL FUNDS FOR THE SIDEWALK REPLACEMENT PROGRAM FY 22-23 - PROJECT NO. 24009 AND ADA CURB RAMPS - PROJECT NO. 28008
3. The proposed work involves the rehabilitation of an existing public facility; therefore, the project is Class 1 Categorically Exempt pursuant to the California Environmental Quality Act.
Staff Report
6. MATTERS FROM CITY MANAGER & STAFF CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Review and Discussion of Draft Website Redesign
The City of Rosemead website (www.cityofrosemead.org) is the primary communication tool for residents, businesses, and visitors to access information regarding City services, community events, and much more. On January 10, 2023, the City Council awarded a contract to Revize, LLC (“Revize”) to update the City’s website. An internal working group comprised of staff from the City Manager’s Office, City Clerk’s Office, and the Parks & Recreation Department have spent the past several months working on a draft design. Therefore, it is recommended that the City Council review the draft website design and provide feedback.
Recommendation:
That the City Council review the draft website design and provide feedback.
Staff Report
B.
Approval of Fifth Amendment to City Clerk Employment Agreement and Approval and Adoption of Salary Schedule Resolution No. 2023-23 The City and the City Clerk entered into an Employment Agreement (“Agreement”) on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 3(A)(2) of the Agreement, the City Council conducted the City Clerk’s performance evaluation on April 11, 2023. The City Clerk received a “substantially exceeds expectations” review with a 5 rating. A substantially exceeds expectations review entitles the City Clerk to a 5% salary increase, bringing the City Clerk’s total annual base salary from $122,054 to $128,157.
Recommendation That the City Council take the following actions:
1. Approve the granting of a 5% salary merit increase for a “substantially exceeds expectations” performance evaluation and authorize the Mayor to execute the Fifth Amendment on behalf of the City Council to reflect the increase; and
2. Adopt Resolution No. 2023-23, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO. 2022-28 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD Staff Report
C.
Proposed Founder’s Park Discussion
The City Council will discuss and give direction to staff regarding the licensed Southern California Edison Corridor property that is located between Mission Drive and Wells Street just west of Walnut Grove. Currently, the City has a five-year license agreement with SCE which is set to expire on August 31, 2026. Staff has been unable to secure a funding source to build the proposed Founder’s Park at this SCE location. Staff recommends that the City Council provide direction relative to this matter.
Recommendation:
That the City Council provide direction relative to this matter.
Staff Report
Presentation
D.
Presentation on Affordable Housing Project Counts
This item is an update to the affordable housing production as requested by Mayor Pro Tem Ly at the March 14, 2023 meeting.
Recommendation:
That the City Council discuss and provide direction to staff.
Staff Report
Presentation - Revised
7. MATTERS FROM MAYOR & CITY COUNCIL
A.
Report, Discussion, and Direction Regarding the Scope of Work for State Lobbyist and Advocacy Services At the February 28, 2023, City Council Meeting, the City Council requested that an item be brought forward at a future meeting to discuss the scope of work for a Request For Proposals (“RFP”) related to State Lobbyist and Advocacy Services. Additionally, the City Council requested a lobbying cost survey of comparable cities by population in the San Gabriel Valley, or broader Los Angeles County, if necessary. Both items are included in this report for City Council review and discussion. Therefore, it is recommended that the City Council provide direction on state lobbying and advocacy services.
Recommendation:
That the City Council provide direction on the state lobbying and advocacy services.
Staff Report
B.
Council Comments
8. ADJOURNMENT The next schedule meeting will be held on May 9, 2023 at 7:00 p.m. in the Rosemead City Hall Council Chamber.