Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
May 9, 2023
5:45 AM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER
ROLL CALL
PLEDGE OF ALLEGIANCE – Mayor Dang
INVOCATION – Mayor Pro Tem Ly
1. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID:
815 8136 8200 and Passcode: 102840 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
2. PRESENTATIONS
A.
Proclamation Declaring May 2023 as “Asian American and Pacific Islander Heritage Month” in the City of Rosemead B.
Proclamation Declaring May 2023 as “National Water Safety Month” in the City of Rosemead C.
Proclamation Declaring the Week of May 21 through May 27, 2023, as “Public Works Week” in the City of Rosemead
D.
Recognition of City of Rosemead’s 2023 Outstanding Older American E.
Recognition of Southern CA Edison Scholarship Recipient David Ceballos
3. PUBLIC HEARING CEQA: The following item is not subject to the California Environmental Quality Act, unless noted on the item.
A.
Public Hearing and Approval of The FY 2023-2024 Annual Action Plan For the Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) Programs The U.S. Department of Housing and Urban Development (HUD) provides funding to states, counties, and cities in the form of Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) funds. The City of Rosemead is required to prepare and submit an Annual Action Plan to HUD which serves to update and delineate efforts in meeting the priorities established in the five-year Consolidated Plan. The Annual Action Plan is seen as an opportunity to reassess the City’s housing needs and priorities, as well as its programs and resources in a manner that will best meet the affordable housing and community development challenges.
The City’s entitlement allocation for FY 2023-24 is $668,149 in CDBG funding and $300,862 in HOME funds. As a recipient of CDBG funds, the City has also previously received Community Development Block Grant Coronavirus (CDBG- CV) funds with a current balance of $468,715.
Recommendation:
That the City Council take the following actions:
1. Conduct a public hearing and receive public testimony on the FY 2023-24 Annual Action Plan;
2. Approve the FY 2023-24 Annual Action Plan, including CDBG and HOME funding recommendations, and authorize the submittal of the Annual Action Plan to HUD.
3. Authorize the City Manager to execute all appropriate and necessary documents to receive funding and implement approved use and make necessary budget adjustments based on HUD’s final allocation amount; and
4. Authorize the City Manager to execute sub-recipient agreements with the non-profit organizations receiving CDBG, HOME, CDBG-CV allocations in the Annual Action Plan.
Staff Report
4. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2023-25
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,132,036.43 CHECKS NUMBERED 113812 THROUGH NUMBER 113910, DRAFTS NUMBERED 6365 THROUGH NUMBER 6407 AND EFT NUMBERED 51614 THROUGH NUMBER 51646 INCLUSIVELY Recommendation:
Adopt Resolution No. 2023-25.
Staff Report
B.
Minutes
Recommendation:
That the City Council approve the regular meeting minutes of November 8, 2022.
Minutes
C.
Consideration to Cancel the May 23, 2023, City Council Meeting The Mayor and two Council Members will be attending the International Council of Shopping Centers (ICSC) in Las Vegas, Nevada, from May 21 to 23, 2023. The next regular City Council meeting is scheduled for May 23rd, the same day the Mayor and two Council Members are due back from the conference. Since most Council Members will be traveling that day, the City Council will consider the cancellation of the May 23, 2023, City Council meeting due to lack of quorum.
Recommendation:
That the City Council cancel the May 23, 2023, City Council meeting due to lack of quorum.
Staff Report
D.
Second Reading and Adoption of Ordinance No. 1015 - Amending Sections 2.35.020 and 2.35.040 of the Rosemead Municipal Code Relating to the Public Safety Commission On April 25, 2023, the City Council introduced for first reading, Ordinance No. 1015, to amend the Municipal Code relating to the membership and corresponding terms of members appointed to the Rosemead Public Safety Commission. Ordinance No. 1015 amends the number of appointed members from five up to seven, consisting of four residents and three members of the business community.
Recommendation:
That the City Council approve the second reading and adopt, by title only, Ordinance No. 1015, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SECTIONS 2.35.020 AND 2.35.040 TO CHAPTER 2.35 TO TITLE 2 OF THE ROSEMEAD MUNICIPAL CODE TO INCREASE THE NUMBER OF MEMBERS AND ASSOCIATED TERMS OF MEMBERS APPOINTED TO THE ROSEMEAD PUBLIC SAFETY COMMISSION Staff Report
E.
Award of Contract to Schoeppner Shows Carnival for Services at the Annual July 4th Event
The Parks and Recreation Department is seeking the City Council to approve a contract with Schoeppner Shows Carnival. The contract is to provide carnival rides, games, and services for the Annual July 4th Event at Rosemead Park. As part of the Proposed Fiscal Year 2023-24 budget, $231,500 has been requested for community special events, $120,000 is allocated to the July 4th Event.
Recommendation:
That the City Council authorize the City Manager to approve an agreement with Schoeppner Shows Carnival in an amount not-to-exceed $50,000.
Staff Report
F.
Professional Services Agreement with Lance, Soll & Lunghard, LLP for Auditing Services
A competitive bid process was conducted to find a certified public accounting (CPA) firm for professional auditing services. The City received three (3) qualified companies that submitted proposals. Through an analysis of the proposals, a firm has been selected for recommendation to the City Council.
Recommendation:
That the City Council take the following actions:
1. Approve the firm of Lance, Soll & Lunghard, LLP as the City auditor;
2. Approve a three-year contract with two additional one-year extensions; and
3. Authorize the City Manager to execute the contract.
Staff Report
G.
Reimbursement Agreement with the City of Monterey Park for the Construction of New Avenue Rehabilitation Project The City of Monterey Park is planning to rehabilitate New Avenue alongside the border of City of Rosemead, between East Newmark Avenue and Garvey Avenue. New Avenue is a shared roadway at the centerline between the two cities.
City of Rosemead staff coordinated with Monterey Park staff, and proposes to include City of Rosemead part of the roadway as part of the proposed improvements, for consistency. A reimbursement agreement with City of Monterey Park is prepared for the proposed improvements for Council’s consideration. The project consists of resurfacing asphalt concrete roadways, curb & gutter, driveway approach repairs, manhole adjustments and striping.
Recommendation:
That the City Council take the following actions:
1. Authorize the City Manager to execute a reimbursement agreement with City of Monterey Park for the construction of New Avenue Rehabilitation; and
2. Authorize the City Manager to execute any amendment to the reimbursement agreement, provided that any increase in the City’s contribution for the improvements is consistent with the executed agreement.
Staff Report
5. MATTERS FROM CITY MANAGER & STAFF CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Integrated Solid Waste Handling Services Procurement – Best and Final Offer Proposal Results, Selection of Contractor and Award of Franchise Agreement The City’s exclusive franchise agreement for comprehensive refuse services with Consolidated Disposal Services (dba Republic Services) is set to expire on July 31, 2023. At the September 13, 2022, City Council Meeting, the City Council awarded a contract for Solid Waste Consulting Services to R3 Consulting Group, Inc (R3) to perform an assessment of the City’s current solid waste programs and assist with the procurement of a new integrated solid waste handling agreement. Staff and R3 collaborated to create a Request for Proposals (RFP) document, create a draft Integrated Solid Waste Handling Agreement, and met with the City Council on November 8, 2022, for a solid waste procurement workshop. At the workshop, the Council provided feedback on the RFP process, timeline, and desired services and directed staff to proceed to issue the RFP for the City’s integrated solid waste handling agreement. The RFP document was released on November 17, 2022, and on January 26, 2023, the City received five (5) proposals.
At the April 11, 2023, City Council meeting, the City Council directed staff to request for Best and Final Offers (BAFOs) from the top two proposers, Republic Services and Valley Vista Services. Staff met with each proposer on April 18, 2023, to discuss the request for BAFOs and provided any necessary clarifications. A formal request letter for BAFOs was sent to the proposers on April 19, 2023, and on April 27, 2023, the City received BAFO proposals from Republic and Valley Vista Services.
Recommendation:
That the City Council take the following actions:
1. Find the proposed action is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Section 15061(b)(3)
2. Provide direction on the inclusion of the SB 1383 Fee in the service rates.
3. Award an exclusive Franchise Agreement for solid waste handling services, with a ten-year term, to one of the two finalists and adopt Resolution No. 2023-27, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA APPROVING THE FRANCHISE AGREEMENT BETWEEN THE CITY AND ___________________ FOR THE COLLECTION AND TRANSPORTATION OF SOLID WASTE, RECYCLABLE MATERIALS, ORGANIC WASTE, AND CONSTRUCTION AND DEMOLITION DEBRIS AND OTHER SPECIFIED SERVICES.
4. Authorize the City Manager, in coordination with the City Attorney’s Office, to make minor changes to the Franchise Agreement to correct any irregularities, typographical errors, or to make minor operational changes, and authorize the City Manager to execute the final Franchise Agreement on behalf of the City; and
5. Direct the City Manager to set a public hearing upon the Service Rates, Franchise Fee, and other City Fee proposed in the Franchise Agreement and to prepare and mail the prescribed notice as required under Section 6 of Article XIII.D of the California Constitution.
Staff Report
6. MATTERS FROM MAYOR & CITY COUNCIL
A.
Report, Discussion, and Direction Regarding the Scope of Work for State Lobbyist and Advocacy Services At the February 28, 2023, City Council Meeting, the City Council requested that an item be brought forward at a future meeting to discuss the scope of work for a Request For Proposals (“RFP”) related to State Lobbyist and Advocacy Services. Additionally, the City Council requested a lobbying cost survey of comparable cities by population in the San Gabriel Valley, or broader Los Angeles County, if necessary. Both items are included in this report for City Council review and discussion. Therefore, it is recommended that the City Council provide direction on state lobbying and advocacy services.
Recommendation:
That the City Council provide direction on the state lobbying and advocacy services.
Staff Report
B.
Council Comments
7. ADJOURNMENT The regular meeting of May 23 is cancelled. The next scheduled meeting will be held on June 13, 2023 at 7:00 p.m. in the Rosemead City Hall Council Chamber.