Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
June 13, 2023
5:45 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER
Teleconferencing Location
Lounge Room at the Courtyard
by Marriott Denver Aurora
255 N Blackhawk St.
Aurora, CO 80011
ROLL CALL
CALL TO ORDER
PLEDGE OF ALLEGIANCE – Council Member Clark
INVOCATION – Council Member Armenta
2. PRESENTATIONS
A.
Introduction of Parks and Recreation Coordinator, Serena Gorrell B.
Recognition of Don Bosco Technical Institute CIF Champions Boys Basketball Team
3. PUBLIC HEARING
1. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID:
833 4503 2658 and Passcode: 827396 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
4. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2023-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,434,887.47 CHECKS NUMBERED 113911 THROUGH NUMBER 114029, DRAFTS NUMBERED 6399 THROUGH NUMBER 6501 AND EFT NUMBERED 51647 THROUGH NUMBER 51659 INCLUSIVELY Recommendation:
Adopt Resolution No. 2023-28. * Resolution No. 2023-29
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $3,071,685.28 CHECKS NUMBERED 114030 THROUGH NUMBER 114142, DRAFTS NUMBERED 6502 THROUGH NUMBER 6541 AND EFT NUMBERED 51660 THROUGH NUMBER 51691 INCLUSIVELY Adopt Resolution No. 2023-29. * Resolution No. 2023-30
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $884,109.01 CHECKS NUMBERED 114143 THROUGH NUMBER 114250, DRAFTS NUMBERED 6542 THROUGH NUMBER 6559 AND EFT NUMBERED 51692 THROUGH NUMBER 51711 INCLUSIVELY Adopt Resolution No. 2023-30.
Resolution No. 2023-28
Resolution No. 2023-29
Resolution No. 2023-30
B.
Minutes
Recommendation:
That the City Council approve the regular meeting minutes of May 25, 2021, April 11, 2023 and special meeting minutes of May 9, 2023.
Minutes 05-25-2021
Minutes 04-11-2023
Minutes 05-09-2023 - Special
C.
2023 International City Management Association Annual Conference, September 30, 2023 to October 4, 2023 in Austin, Texas -
The City Council will consider authorizing the attendance of the Assistant City Manager who wishes to attend the 2023 ICMA Annual Conference in Austin, Texas, from September 30, 2023, to October 4, 2023.
Recommendation:
That the City Council authorize the Assistant City Manager's attendance at the 2023 ICMA Annual Conference in Austin, Texas, from September 30, 2023, to October 4, 2023.
Staff Report
D.
AIPAC’S Leadership Summit 2023, September 22-24, 2023, - Denver, Colorado - The City Council will consider authorizing the attendance of any Council Member who wishes to attend the AIPAC Leadership Summit 2023, from September 22 - 24, 2023 in Denver, Colorado.
Recommendation:
That the City Council authorize any Council Member to attend the AIPAC Leadership Summit 2023, from September 22 - 24, 2023 in Denver, Colorado.
Staff Report
E.
National League of Cities 2023 City Summit - November 16th - 18th - Atlanta, Georgia - The City Council will consider authorizing the attendance of any Council Member who wishes to attend the National League of Cities 2023 City Summit for November 16-18, 2023 in Atlanta, Georgia.
Recommendation:
That the City Council authorize any Council Member to attend the National League of Cities 2023 City Summit for November 16-18, 2023 in Atlanta, Georgia.
Staff Report
F.
Professional Services Agreement with Volunteers in Defense of Animals (VIDA) for Animal Shelter and Care Services -
The Professional Services Agreement with Volunteers in Defense of Animals ("VIDA") for animal shelter and care services agreement is set to expire on December 31, 2023. On April 13, 2023, the Public Safety Department received a letter from VIDA notifying the City of unplanned price increases for animal intakes due to increasing costs of veterinarian care and daily maintenance. For the past five years, VIDA has provided long-term kenneling, adoption, and veterinary care services to the City, in addition to supporting the City’s network of animal care services. The Public Safety Department has been pleased with the services that VIDA provides and is recommending that the City continue its unique relationship with VIDA.
Recommendation:
That the City Council authorize and direct the City Manager to execute a Professional Services Agreement with VIDA for long-term animal care, adoption, and veterinary services.
Staff Report
G.
Professional Services Agreement with L.A. CADA for Homeless Outreach and Case Management Services -
The City of Rosemead has been a participant in the San Gabriel Valley Council of Governments ("SGVCOG") supplemental homeless services program to provide homeless outreach and housing navigation services to individuals experiencing homelessness in Rosemead. On February 28, 2023, the City Council approved the City’s HOME-ARP allocation plan which allocated $1,222,084 for homeless outreach and case management services. On April 3, 2023, the City Manager’s Office published RFP No. 2023-07 requesting proposals from qualified firms to provide homeless outreach and case management services and received one proposal by the response deadline.
Recommendation:
That the City Council authorize and direct the City Manager to execute a Professional Services Agreement with L.A. CADA for homeless outreach and case management services in the amount of $1,213,829 for a four-year period.
Staff Report
H.
Second Amendment to Professional Services Agreement with Evergreen Landscaping for Landscape Maintenance Services - On June 11, 2019, the City Council approved a three-year Agreement with Evergreen Landscaping to perform landscape maintenance services for an annual not-to-exceed amount of $343,740. On June 28, 2022, the First Amendment to the original Agreement with Evergreen Landscaping was approved increasing annual compensation to $365,940 and extending services through June 30, 2023. Staff is requesting that the City Council authorize the Second Amendment to include a one-year extension to the Agreement for landscape maintenance services to June 30, 2024, and an increase in annual compensation in the amount of $15,000 for additional landscape maintenance services for an annual amount of $380,940.
The additional one-year extension is permitted by the agreement.
Recommendation:
That the City Council authorize the Second Amendment to the Evergreen Landscaping Agreement for a one-year extension (July 1, 2023, to June 30, 2024) for general scope of services per the original contract and increase the contract amount by $15,000 for additional landscape maintenance services for a new total annual amount not-to-exceed $380,940.
Staff Report
I.
Release of Bond - Tract Map No. 82875 for 3133 Willard Avenue - A Faithful Performance Bond and a Labor and Material Bond were included as Conditions of Approval for Tract Map No. 82875 located at 3133 Willard Avenue to ensure the completion of required public works improvements The public works improvements consisted of the construction of a new driveway, sidewalk, curb ramps, curb and gutter, AC street pavement, and extension of the sewer main. The developer provided the required bonds in the amount of $23,000 for each bond. Since the work has been completed to the satisfaction of the Public Works Department, it is recommended that the bonds be released to the developer.
Recommendation:
That the City Council take the following actions:
1. Accept the completed public improvements, and;
2. Authorize the release of the Faithful Performance and Labor and Material Bonds, in the amount of $23,000 for each bond.
Staff Report
J.
Release of Bond - Parcel Map No. 69946 for 3139 Burton Avenue - A Faithful Performance Bond and a Labor and Material Bond were included as Conditions of Approval for Parcel Map No. 69946 located at 3139 Burton Avenue to ensure the completion of required public works improvements. The public works improvements consisted of the construction of new sewer lateral, driveway, curb and gutter, curb drains, AC street pavement (or payment of in-lieu fee), and installation of survey monuments. The subdivider provided Certificates of Deposits in the amount of $7,500. The work has been completed to the satisfaction of the Public Works Department and it is recommended that the bonds be released to the developer.
Recommendation:
That the City Council take the following actions:
1. Accept the completed public improvements, and;
2. Authorize the release of the Faithful Performance and Labor and Material Bonds, in the amount of $7,500.
Staff Report
K.
Amendment No. 1 to Professional Services Agreement with Joe A. Gonsalves & Sons - On July 1, 2022, the City of Rosemead ("City") entered into a Professional Services Agreement with Joe A. Gonsalves & Sons for state legislative advocacy services for a one-year period for a total cost of $30,000. The current agreement is set to expire on June 30, 2023. At the February 28, 2023, City Council Meeting, the City Council requested that an item be brought forward at a future meeting to discuss the scope of work for a Request For Proposals ("RFP") related to state lobbyist and advocacy services. Although the item has been placed on the agenda for several meetings, the discussion has yet to occur. In anticipation of further City Council direction and lapse in advocacy service, it is recommended that the City Council authorize City Manager to execute Amendment No. 1 with Joe A. Gonsalves & Sons for a two-month period in an amount not-to-exceed $5,000.
Recommendation:
That the City Council approve, authorize, and direct the City Manager to execute Amendment No. 1 with Joe A. Gonsalves & Sons for a two-month period in an amount not-to-exceed $5,000.
Staff Report
L.
Approval of Second Amendment to Professional Services Agreement with St. Francis Electric for Traffic Signal Maintenance Services - On June 14, 2022, the City Council approved a one-year extension to the original three-year agreement including two one-year extensions, with St. Francis Electric to perform traffic signal and traffic control device maintenance services. The agreement is scheduled to expire on June 30, 2023, and staff is requesting the Council’s approval to exercise the second one-year option to a new expiration date of June 30, 2024. Staff is also requesting to ratify the cost of additional and unforeseen emergency traffic signal repair work performed in FY 2022-2023 in the amount of $56,000 due to a traffic collision.
Recommendation:
That the City Council take the following actions:
1. Authorize an amendment to the agreement with St. Francis to ratify the emergency repair work caused by a traffic accident in the amount of $56,000 increasing the compensation amount from $160,000 to $216,000 for FY 2022-23.
2. Authorize a second one-year extension with St. Francis Electric for the scope of services per the original contract to June 30, 2024; and
3. Find that the Project is exempt from CEQA review pursuant to Section 15061(b)(3) of the California Environmental Quality Act (CEQA) Guidelines.
Staff Report
M.
Second Amendment to Professional Services Agreement with Trio Community Meals an Elior Company for Senior Nutrition Meals Services On June 9, 2020, the City Council approved a three-year agreement with Bateman Community Living, LLC, to provide meals for the Senior Nutrition Program. Bateman Community Living, LLC, was acquired by TRIO Community Meals an Elior Company. The current contract for meal services will expire on June 30, 2023.
Staff is requesting the City Council to authorize the Second Amendment to include a one-year extension to the Agreement to provide the Senior Nutrition Program services, July 1, 2023, to June 30, 2024.
Recommendation:
That the City Council authorize the City Manager to execute the Second Amendment to the TRIO Community Meals an Elior Company for a one-year extension (July 1, 2023, to June 30, 2024) to provide the Senior Nutrition Lunch program for a new total annual amount not-to-exceed $124,000.
Staff Report
N.
Appointment to the Youth Advisory Committee -
The City has continued to solicit applications for the Youth Advisory Committee, which will advise the City Council on matters pertaining to youth. The Youth Advisory Committee is overseen by the Parks and Recreation Department and will submit an annual update to the City Council.
Recommendation:
That the City Council approve the appointments of Katelynn Kim and Ryan Cheung to the Youth Advisory Committee.
Staff Report
O.
Street Sweeping Services Contract Award -
The City’s street sweeping services agreement with Athens Services is set to expire on June 30, 2023. At the November 8, 2022, City Council Integrated Solid Waste Workshop, the City Council directed staff to include street sweeping services as an option in the RFP to determine if there would be cost savings through operational efficiency from having one company perform both services. The Request for Proposal (RFP) for Integrated Solid Waste Handling Services was released on November 17, 2022, and on January 26, 2023, the City received five (5) proposals. At the April 11, 2023, City Council Meeting the Council directed not to include street sweeping services within the scope of work for the new integrated solid waste handling franchise agreement.
The City released a separate RFP only for Street Sweeping Services on March 16, 2023, in the event street sweeping was not included in the waste handling contract. On April 6, 2023, the City received two proposals (Sweeping Corp of America/SCA and Athens Services). Staff began the review process for completeness, understanding of the scope of work, and cost. Athens Services, however, withdrew its bid on May 1, 2023. As such, staff is recommending that the City Council authorize the City Manager to execute an agreement with Sweeping Corp of America (SCA) for street sweeping services for a three-year period with the option to extend for up to two (2) additional one-year periods.
Recommendation:
That the City Council take the following actions:
1. Authorize the City Manager to execute an agreement with SCA for Street Sweeping services for a three-year period with the option to extend for up to two (2) additional one-year periods. The total annual compensation for the first period (July 1, 2023 – June 30, 2024) would be in the amount of $484,460, while the second and third periods would be allowed to increase by the annual Consumer Price Index with a maximum four (4) percent cap; and
2. Find the proposed action is categorically exempt under the California Environmental Quality Act (CEQA) Guidelines in accordance with Government Code Section 15061(b)(3).
Staff Report
P.
Approval of the City of Rosemead’s FY 2023-24 Statement of Investment Policy Approval of this item approves the Annual Investment Policy and delegation of investment authority to the Finance Director for FY 2023-24. There are minimal changes from last year’s policy to be in accordance with California Government Code §53601.
Recommendation:
That the City Council approve the Annual Investment Policy and delegation of investment authority to the Finance Director/City Treasurer.
Staff Report
5. MATTERS FROM CITY MANAGER & STAFF CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Approval of First Amendment to City Manager Employment Agreement The City and the City Manager entered into an Employment Agreement (“Agreement”) on April 26, 2022. Section 6 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 6 (c) of the Agreement, the City Council conducted the City Manager’s performance evaluation. The City Manager received a “substantially exceeds expectations” review with a 5 rating. A substantially exceeds expectations review entitles the City Manager to a 5% salary increase. A 5% increase would bring the City Manager’s total annual salary to $228,900.
Recommendation:
That the City Council take the following actions:
1. Approve the granting of a 5% salary merit increase for a “substantially exceeds expectations” performance evaluation and authorize the Mayor to execute the First Amendment on behalf of the City Council to reflect the increase; and
2. Adopt Resolution No. 2023-31, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING RESOLUTION NO.
2022-23 ESTABLISHING THE COMPREHENSIVE SALARY SCHEDULE FOR ALL FULL-TIME CLASSIFICATIONS IN THE CITY OF ROSEMEAD Staff Report
B.
Annual Service Level Authorization with the Los Angeles County Sheriff’s Department Each year, the City of Rosemead adopts an Annual Service Level Authorization with the Los Angeles County Sheriff’s Department ("LASD") for law enforcement services. On April 25, 2023, the City was advised by LASD - Contract Law Enforcement Bureau ("CLEB") that the annual renewal process has resulted in a 7.61% increase in the cost of a Deputy Sherriff Service Unit for the upcoming fiscal year. Additionally, the rate increase for a Sergeant will be 6.86%. The liability surcharge also increased by 1% from 11% to 12%. This has resulted in a year-over-year increase of $808,690 or 8.62% in costs from the current years’ service level authorization.
At the request of the City Council, the Public Safety Department has been working with the Rosemead Public Safety Commission ("PSC") to review crime trends, calls for service, and response time data to address concerns related to response times and visibility of LASD patrol deputies. Based on the data provided and analysis, call volume and response times are negatively impacted during the AM and PM patrol shifts, with the PM patrol shift demonstrating the most resource constraints. The data was also supported by operational analysis provided by LASD that PM patrol deputies are typically moving from call to call with little to no time to conduct proactive policing activities, thereby negatively impacting response times and crime deterrence patrols. On May 31, 2023, the City was notified by LASD that a full contract growth moratorium is in effect for FY 2023-24. As a result, LASD will not be able to fill any additional staffing needs that the City may request for the upcoming year. However, LASD has indicated that if the City would like to acquire an additional unit of patrol, they will allow the City to reduce the Special Assignment Team from seven (7) deputies to six (6) and provide one (1) 40-hour, non-relief patrol unit for no additional cost.
Recommendation:
That the City Council take the following actions:
1. Provide direction on the addition of a 40-hour non-relief patrol unit; and
2. Approve the Service Level Authorization for FY 2023-24 and authorize and direct the City Manager to execute all necessary documents with the Los Angeles County Sheriff’s Department.
Staff Report
C.
Study Session and Review of the Proposed FY 2023-24 Operating and Capital Improvement Program Budgets This report summarizes the City’s overall financial position for the Proposed FY 2023-24. The purpose of the Study Session meeting is for staff to present the Proposed FY 2023-24 Budget to City Council, answer related questions, and receive feedback on the proposal for possible adoption on June 27, 2023. The Proposed FY 2023-24 Budget for all City operating expenditures is $39,009,100 and is comprised of three operating fund types (General Fund, Special Revenue Funds, and Internal Service Funds). The Capital Improvement Program budget is $3,089,000 and includes funding for 5 new projects, additional funding for 2 existing projects, and funding for 4 annual projects. The Rosemead Housing Development Corporation (RHDC) budget is proposed at $868,400. The Successor Agency budget is presented as ‘informational only’ and is set at $3,682,900 to cover debt service on the exiting bonds, operational shortfall, and lease payments of the RHDC, and administrative costs.
In addition, staff recommends budget amendments for the Fiscal Year 2022-23.
The Council recently approved the City Manager to enter into an agreement to purchase the Rosemead Chamber of Commerce property at 3953 Muscatel Avenue, Rosemead. The purchase was completed May 25, 2023. A budget adjustment of $950,900 will be needed within the General Fund for fiscal year 2022-23 to cover the cost of the purchase. In addition, staff has reviewed projects that are currently funded by the American Rescue Plan Act of 2021 (ARPA). The American Rescue Plan Act of 2021 (ARPA) provided $17.8 million to the City of Rosemead. The City has elected to place $10 million of the $17.8 million in the category of revenue loss. The ARPA category for revenue loss is the least restrictive of all categories. These funds may be used for direct municipal services. The revenue loss category allows for greater spending flexibility, without the restrictions imposed by ARPA rules and regulations on other categories. Staff is recommending that the Council approve reappropriating $7,398,300 of the $10 million of revenue loss funds to pay for the purchase of the Rosemead Chamber of Commerce property as well as to pay for City services that were negatively impacted by the COVID-19 pandemic.
Staff is also recommending the creation of a Public Facilities Internal Service Fund to support future improvements and maintenance of facilities and public infrastructure. The fund will allow the City to better plan for future capital projects, improvements, and replacements.
Recommendation:
That the City Council review the Fiscal Year 2023-24 Proposed Operating and Capital Improvement Program Budget and provide staff direction.
Staff Report
Proposed Budget FY 23-24
6. MATTERS FROM MAYOR & CITY COUNCIL
A.
Council Comments
7. ADJOURNMENT The next regular meeting will be held on June 27, 2023 at 7:00 p.m. in the Rosemead City Hall Council Chamber.