Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
November 14, 2023
06:00 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER - 6:00 P.M.
ROLL CALL
1. WORKSHOP
A.
Legislative Update Presentation by Senator Susan Rubio, Representing the 22nd District Presentation
B.
Strategic Plan Review Report, Discussion, and Direction Regarding the 2030 Imagine Rosemead Strategic Plan On October 26, 2021, the Rosemead City Council adopted a new Strategic Plan that imagines what the City will be like in the coming 10 years. The Strategic Plan has acted as a roadmap for implementing Rosemead’s vision for the City as well as ongoing improvements. This update outlines the first two years of the plan and provides a progress report on the goals and items that were identified in the 2030 Strategic Plan.
Recommendation:
That the City Council discuss and provide direction on the Strategic Plan.
Staff Report
CALL TO ORDER - 7:00 P.M.
ROLL CALL
PLEDGE OF ALLEGIANCE – Council Member Low
INVOCATION – Mayor Ly
2. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID: 825 8085 0226 and Passcode: 256575 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] before 5:00 p.m. on the night of the meeting. All comments are public record and will be recorded in the official record of the city.
3. PRESENTATIONS
A.
Proclamation Declaring the Month of November 2023, as “Family Court Awareness Month” in the City of Rosemead B.
Proclamation Declaring November 25, 2023, as “Small Business Saturday” in the City of Rosemead
4. PUBLIC HEARING
5. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2023-67
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,736,705.91 CHECKS NUMBERED 115252 THROUGH NUMBER 115364, DRAFTS NUMBERED 6834 THROUGH NUMBER 6845 AND EFT NUMBERED 51937 THROUGH NUMBER 51977 INCLUSIVELY Recommendation:
Adopt Resolution No. 2023-67.
Resolution No. 2023-67
* Resolution No. 2023-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $2,000,585.40 CHECKS NUMBERED 115365 THROUGH NUMBER 115434, DRAFTS NUMBERED 6846 THROUGH NUMBER 6887, AND DRAFT NUMBER 6905, AND EFT NUMBERED 51978 THROUGH NUMBER 51990 INCLUSIVELY Recommendation:
Adopt Resolution No. 2023-71.
Resolution No. 2023-71
B.
Second Reading and Adoption of Ordinance No. 1018, Municipal Code Amendment 23-02, Amending Sections 17.20.020, 17.40.010, 17.40.020, 17.40.030, 17.40.040, 17.40.050 and Adding Sections 17.40.060 and 17.40.070 to be in Compliance with Senate Bill 1186 (Medicinal Cannabis Patients’ Right of Access Act) On October 24, 2023, the City Council approved for first reading Ordinance No. 1018, Municipal Code Amendment 23-02 (MCA 23-02) to bring Chapter 17.40 (Cannabis Facilities, Cultivation, and Deliveries) of the Rosemead Municipal Code (RMC) and RMC Section 17.20.020 (Commercial and Industrial Land Uses and Permit Requirements) up to compliance with Senate Bill (SB) 1186 (Medicinal Cannabis Patients’ Right of Access Act), which will become effective on January 1, 2024.
Recommendation:
That the City Council approve the second reading, by title only, and adopt Ordinance No. 1018, entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, FOR THE APPROVAL OF MCA 23-02, AMENDING SECTIONS 17.20.020, 17.40.010, 17.40.020, 17.40.030, 17.40.040, 17.40.050 AND ADDING SECTIONS 17.40.060 AND 17.40.070 TO BE IN COMPLIANCE WITH SENATE BILL 1186 (MEDICINAL CANNABIS PATIENTS’ RIGHT OF ACCESS ACT) Staff Report
C.
Professional Services Agreement with Rosemead Animal Hospital for Animal Shelter and Care Services The Professional Services Agreement with Rosemead Animal Hospital (“RAH”) for animal shelter and care services agreement is to expire on December 31, 2023. For the past five years, RAH has provided temporary/short-term kenneling and veterinary care services to the City, in addition to supporting the City’s network of animal care services.
Recommendation:
That the City Council authorize and direct the City Manager to execute a Professional Services Agreement with Rosemead Animal Hospital for temporary/short-term kenneling and veterinary care services.
Staff Report
D.
Second Amendment to the Professional Services Agreement with Max Power Technology, LLC On December 10, 2019, the City of Rosemead approved a Professional Services Agreement with Max Power Technology, LLC for information technology services for a three-year period, with two one-year optional renewals. The initial Agreement was set to expire in December 2022, and the City Council approved the first amendment to the Agreement to extend the contract for an additional one-year term ending in December 2023. This is a second amendment to the Agreement, that the City Council exercise the optional renewal for a period of one year in an amount not-to-exceed $125,685, which is a $5,985 increase from the first amendment.
Recommendation:
That the City Council approve, authorize, and direct the City Manager to execute the second amendment to the Professional Services Agreement with Max Power Technology, LLC in amount not-to-exceed $125,685 for a period of one year.
Staff Report
E.
Appointment to the Youth Advisory Committee
The City has continued to solicit applications for the Youth Advisory Committee, which will advise the City Council on matters pertaining to youth. The Youth Advisory Committee is overseen by the Parks and Recreation Department and will submit an annual update to the City Council.
Recommendation:
That the City Council approve the appointments of Kristen Kim and Kyan Chau to the Youth Advisory Committee.
Staff Report
F.
Approval of Tract Map No. 83705 for 8601 Mission Drive
The proposed Tract Map No. 83705 related to the subdivision and development at 8601 Mission Drive has been prepared in accordance with the approved tentative tract map and is being submitted for approval.
Recommendation:
That the City Council approve Tract Map No. 83705 and direct the City Clerk to arrange for the recordation of the map.
Staff Report
G.
City Council Designation and Appointment of Interim City Engineer as a Retired Annuitant Position The City has opened the recruitment for a permanent City Engineer due to the resignation of the previous City Engineer in May 2023. To ensure the continuity of operations during this vacancy, staff is recommending the City Council adopt a resolution to appoint Mr. Albert Leung as a Retired Annuitant to the position of City Engineer as authorized per California Government Code Sections 7522.56 and 21221(h).
Recommendation:
That the City Council take the following actions:
1. Approve the position of Interim City Engineer and authorize the position as a Retired Annuitant Position per California Government Code Sections 7522.56 and 21221(h);
2. Approve the appointment and authorize the City Manager to sign the agreement on behalf of the City with Mr. Albert Leung as the Interim City Engineer; and
3. Adopt Resolution No. 2023-68, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPOINTING A RETIRED ANNUITANT TO THE POSITION OF INTERIM CITY ENGINEER FOR A LIMITED DURATION PURSUANT TO GOVERNMENT CODE SECTIONS 7522.56 AND 21221(h) Staff Report
H.
Receive and File the 1st Quarter Budget Report; Adoption of Resolution No. 2023-69 Amending the FY 2023-24 Operating and Capital Improvement Program Budgets This report summarizes the City’s financial position for FY 2022-23 (unaudited) and FY 2023-24 through September 30, 2023 (1st Quarter) for the General Fund. Also included are carryover appropriations for the Capital Improvement Program, recommended budget amendments, and the FY 2024-25 Budget Preparation Calendar. The actions recommended include the adoption of Resolution No. 2023-69, to amend the FY 2023-24 Operating and Capital Improvement Program budgets. In summary, the data presented indicates that the actual revenue for the General Fund in FY 2023 exceeded the estimated budget by $5.2 million, while expenditures were $2.5 million lower than the budgeted appropriations. For Fiscal Year 2023, the General Fund’s fund balance experienced a net increase of $3.9 million, rising from an initial amount of $28.5 million to a final amount of $32.4 million. Additionally, there is a total of $46.0 million in prior year appropriations across 16 funds that will be carried forward to FY 2023-24 for 34 Capital Improvement Program projects. Furthermore, the first quarter receipts for FY 2023-24 account for 6.3% of the total revenue, representing 25% of the year, while expenditures for the same period amount to 20%. Lastly, it is noted that the budget cycle for FY 2024-25 will commence in mid-January.
Recommendation:
That the City Council take the following actions:
1. Receive and file the 1st Quarter Budget Report; and
2. Adopt Resolution No. 2023-69, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE FY 2023-24 OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM BUDGETS Staff Report
I.
Adding “Family Court Awareness Month” Proclamation to the Approved List of Proclamations On October 23, 2023, the Mayor and City Clerk received a request via email from Family Court Awareness Month Committee requesting a proclamation declaring the month of November 2023, as “Family Court Awareness Month” in the City of Rosemead. Since the request came after the last meeting of October and only one meeting in November is scheduled due to the Thanksgiving holiday, Mayor Ly asked that the proclamation request and presentation be placed in the same meeting.
Recommendation:
That the City Council approve adding the “Family Court Awareness Month” Proclamation to the list of approved proclamations.
Staff Report
J.
Purchase of Annual Microsoft Office 365 Licensing and Additional Microsoft Entra ID Premium 2 Licensing
In light of recent numerous incidents of ransomware and other security incidents targeting government entities, the City of Rosemead has a need to improve its security posture relative to accessing City computers and business systems. After a thorough analysis of the options, the Information Technology Division believes the Microsoft Entra ID Premium 2 licensing provides the best value and functionality to meet the City’s security needs. The proposed quote is in the amount of $44,880 for the purchase of the annual Microsoft Office 365 licensing ($32,232) and the additional purchase of Microsoft Entra ID Premium 2 licensing ($12,648).
Recommendation:
That the City Council authorize the City Manager to execute the purchase of the annual Microsoft Office 365 licensing and Microsoft Entra ID Premium 2 licensing with Microsoft via the authorized retailer Intelli-Tech in the amount of $44,880.
Staff Report
6. MATTERS FROM CITY MANAGER & STAFF CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Consideration of an In-Kind Donation to the Volunteers in Defense of Animals for Animal Shelter and Care Services Currently, the City of Rosemead has a Professional Services Agreement with Volunteers in Defense of Animals (“VIDA”) for animal shelter and care services.
For the past five years, VIDA has provided long-term kenneling, adoption, and veterinary care services to the City in addition to supporting the City’s network of animal care services.
On October 24, 2023, the Public Safety Department received an email from VIDA notifying the City of their financial challenges stemming from increased operational expenses and decreased pet adoptions. VIDA is seeking an in-kind donation totaling $6,000 per month to ensure the shelter’s continued operation and to avoid closure on December 31, 2023. This $6,000 per month would be a shared cost ($3,000 each) between the City of Rosemead and the City of La Puente, since each have a Professional Services Agreement with VIDA.
Recommendation:
That the City Council approve the in-kind donation consideration to VIDA in an amount not-to-exceed $3,000 per month. If VIDA’s financial hardship improves within these 12 months, the in-kind donation will expire at the end of the 12th month. However, if the financial situation does not improve, staff will re-evaluate the situation and bring back further options for the Council to consider, including extending the in-kind donation period. The in-kind donation will assist their operational costs, enhancing the well-being of the animals in care, and the ability to continue VIDA’s essential animal services to the City of Rosemead.
Staff Report
B.
Memorial Bench, Tree and Garden Nominations
The Parks and Recreation Department has received two applications for the Memorial Bench, Tree, and Garden Program. A donor, Steven Ly, would like to recognize Jean Hall, by dedicating a tree and garden around the Skate Park. The Iniguez Family would like to honor their son, James Iniguez, by dedicating a tree in front of the Garvey Park Gymnasium.
On November 7, 2023, the Parks Commission supported the nominations and made a recommendation for the City Council to approve the program applications. Administrative Policy 50-08 states that “The Parks Commission shall have the authority to accept or deny memorials bench or tree applications and ensures all guidelines are met. The City Council will ratify all approvals or denials the first year and will revisit therefore after.” Recommendation:
That the City Council approve the Memorial Program applications to honor Jean Hall and James Iniguez.
Staff Report
7. MATTERS FROM MAYOR & CITY COUNCIL
A.
Resolution Casting Rosemead’s Votes for San Gabriel Basin Water Quality Authority Board Member The San Gabriel Basin Water Quality Authority (WQA) was established by the State Legislature (SB 1679) on February 11, 1993, to develop, finance and implement groundwater treatment programs in the San Gabriel Basin. The WQA is under the direction and leadership of a seven-member board. The Board is comprised of one member from each of the overlying municipal water districts, one from a city with prescriptive water pumping rights, one from a city without prescriptive water pumping rights, and two members representing water purveyors in the San Gabriel Basin. The Cities without prescriptive water pumping rights include Baldwin Park, Bradbury, Duarte, La Puente, La Verne, Rosemead, San Dimas, San Gabriel, San Marino, Sierra Madre, South El Monte, Temple City, and West Covina.
Under the WQA’s enabling legislation, the term of the board member and alternate representing cities without pumping rights expires on January 1, 2024. The thirteen cities without prescriptive water pumping rights must hold an election. An election to fill this seat is scheduled for December 20, 2023, at 12:00 p.m., at the San Gabriel Basin Water Quality Authority Headquarters.
The nomination period for the election of the WQA Board Member representing cities without water pumping rights was closed on October 19, 2023.
Mayor Pro Tem Margaret Clark was duly nominated as a candidate.
Each city has one vote for each 10,000 residents or majority thereof, as determined by the 2020 U.S. census data. Per the U.S. census, the City of Rosemead has a population of 51,185 and is therefore eligible to cast five votes. The City must cast its votes for a representative by resolution of the City Council and must be delivered to the San Gabriel Basin Water Quality Authority no later than December 19, 2023, at 12:00 p.m.
Recommendation:
That the City Council adopt Resolution No. 2023-70, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, CASTING ITS VOTES FOR COUNCIL MEMBER MARGARET CLARK TO REPRESENT CITIES WITHOUT PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY Staff Report
B.
Discussion on Civic Center Plaza and Chamber Property
At the request of Mayor Steven Ly, he would like to discuss the Civic Center Plaza open space and parking enhancements, and the Chamber of Commerce property.
Recommendation:
That the City Council discuss and provide further direction to City staff.
Staff Report
C.
Council Comments
8. ADJOURNMENT The regular meeting for November 28, 2023, will go dark. The next City Council meeting will take place on December 12, 2023, at 7:00 p.m. in the Rosemead City Hall Council Chamber.