Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
May 14, 2024
5:45 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER - 6:00 P.M. Special Meeting - Revised Agenda
ROLL CALL
1. CLOSED SESSION
A.
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Government Code Section: 54957
Title: City Manager
B.
CONFERENCE WITH LABOR NEGOTIATORS pursuant to Government Code Section 54957.6 Agency designated representatives: City Attorney
Unrepresented employee: City Manager
C.
CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(d)(2)
Significant exposure to litigation: (1 potential case)
The City Council will recess the special meeting to Closed Session and reconvene at the regular 7:00 p.m. City Council meeting.
CALL TO ORDER - 7:00 P.M. Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE – Mayor Ly
INVOCATION – Mayor Pro Tem Clark
2. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID:
886 5244 6184 and Passcode: 879554 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
3. PRESENTATION
A.
Introduction of Newly Hired Senior Management Analyst, Amanda Moreno B.
Service Recognition and Presentation of a Military Banner to U.S Army Captain, Vu Nguyen C.
Proclamation Declaring the Week of May 19 through May 24, 2024, as "Public Works Week" in the City of Rosemead D.
Proclamation Declaring the Month of May as “Water Safety Month” in the City of Rosemead E.
Presentation and Update by the Los Angeles County Fire Department
4. PUBLIC HEARING
C.
Proclamation Declaring the Week of May 19 through May 24, 2024, as "Public Works Week" in the City of Rosemead D.
Proclamation Declaring the Month of May as “Water Safety Month” in the City of Rosemead
5. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2024-19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $981,920.63 CHECKS NUMBERED 116587 THROUGH NUMBER 116609, DRAFTS NUMBERED 7174 THROUGH NUMBER 7222 AND EFT NUMBERED 52319 THROUGH NUMBER 52381, AP AUTOMATION NUMBERED 2 THROUGH NUMBER 106 INCLUSIVELY Recommendation:
Adopt Resolution No. 2024-19.
Resolution No. 2024-19
*Resolution No. 2024-22
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,918,985.97 CHECKS NUMBERED 116610 THROUGH NUMBER 116635, DRAFTS NUMBERED 7223 THROUGH NUMBER 7237 AND EFT NUMBERED 52382 THROUGH NUMBER 52399, AP AUTOMATION NUMBERED 107 THROUGH NUMBER 192 INCLUSIVELY Recommendation:
Adopt Resolution No. 2024-22.
Resolution No. 2024-22
B.
Professional Services Agreement for Document Scanning Services The volume of hard-copy records currently stored at City Hall from the City’s Building and Safety Division, Finance Department, and Human Resources Division is reaching maximum capacity. The City does not have the resources, including staffing or necessary equipment to support the time commitment needed to image, index, and quality control the voluminous amount of storage files. As a result, digitizing these records is needed. The scanning of these physical documents into the City’s electronic management system will uphold the City’s values of transparency and accessibility, all while maintaining the City’s archive of records for the future.
Recommendation:
That the City Council authorize the City Manager to execute a Professional Services Agreement (including extensions) with Complete Paperless Solutions to assist with document scanning services not-to-exceed $132,420, plus up to a 10% percent contingency.
Staff Report
C.
Subscription Renewal with Granicus, Inc., for Live Web Streaming, Archival Video and Agenda Management Services The City currently utilizes the Granicus software for live web streaming, agenda management, and archiving of public meetings. The current Granicus, Inc. subscription will expire on June 30, 2024. Under the Master Subscription Agreement, the services will automatically be renewed at the end of each term for an extended term of one (1) year. The annual subscription total service cost is $38,367.77 for Fiscal Year (FY) 2024-2025, which requires City Council approval.
Recommendation:
That the City Council authorize the annual subscription renewal and payment of $38,367.77 for FY 24-25 for live web streaming, archival video services, and agenda management with Granicus, Inc.
Staff Report
D.
Adoption of Resolution No. 2024-21 Amending Sick Leave Benefits for Part-Time Employees Effective January 1, 2024 Per California Law Senate Bill 616 The Governor signed Senate Bill (SB) 616 on October 4, 2023, changing the Healthy Workplaces, Healthy Families Act of 2014. This change increases the maximum days that workers may carry over from one year to the next and increases the number of paid sick days to which they are entitled to use in a 12-month period. Part-time employees will now be able to use up to forty hours of sick leave within a calendar year, while they still accrue one (1) hour for every thirty hours worked. Part-time employees will also be able to accrue and carry over up to eighty hours of sick leave from one calendar year of employment to the next. This does not apply to employees who are covered by a valid collective bargaining agreement (CBA) or a benefit resolution that meets or exceeds the minimum requirements under AB 1522.
Sick leave benefits for full-time employees remain unchanged.
Recommendation:
That the City Council approve and adopt Resolution No. 2024-21, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING SICK LEAVE BENEFITS FOR PART-TIME EMPLOYEES EFFECTIVE JANUARY 1, 2024 PER CALIFORNIA LAW SB 616
Staff Report
6. MATTERS FROM CITY MANAGER & STAFF CEQA: The following item is not subject to the California Environmental Quality Act, unless noted on the item.
A.
Approval of Seventh Amendment to City Clerk Employment Agreement and Approval and Adoption of Salary Schedule Resolution No. 2024-20 The City and the City Clerk entered into an Employment Agreement (“Agreement”) on April 10, 2018. Section 3 of the Agreement permits the City Council to conduct performance evaluations and grant increases in salary. Pursuant to Section 3(A)(2) of the Agreement, the City Council conducted the City Clerk’s performance evaluation on April 23, 2024. The City Clerk received a “substantially exceeds expectations” review with a five rating. As the City Clerk is subject to the same benefits as the Executive Management Group, a substantially exceeds expectations review entitles the City Clerk to a 7%-9% salary increase in this case the increase being proposed is 9%, bringing the City Clerk’s total annual base salary from $133,286 to $145,282. In addition, a 3% Cost of Living Adjustment (COLA) adjustment is scheduled for all City employees effective July 1, 2024, which would bring the salary to $149,641.
In order for the increase in the performance evaluation and COLA to apply to the City Clerk, the City Council must approve an amendment to her contract.
Recommendation:
That the City Council take the following actions:
1. Approve the granting of a 9% salary merit increase for a “substantially exceeds expectations” performance evaluation effective April 23, 2024, and a 3% COLA increase effective July 1, 2024, and authorize the Mayor to execute the Seventh Amendment on behalf of the City Council to reflect the increase.
2. Approve and adopt Resolution No. 2024-20, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, AMENDING THE COMPREHENSIVE SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS TITLE 2, SECTION 570.5 AND 571 TO REFLECT APPROVED RATES FROM MAY 14, 2024 THROUGH JUNE 30, 2025 Staff Report
7. MATTERS FROM MAYOR & CITY COUNCIL
A.
Discussion of Compensation for Commissioners and for other Appointed Members of Committees or Subcommittees for Committee and Subcommittee Meeting Attendance During a Council meeting in January 2024, Mayor Ly made a request for an item to be brought to the Council for discussion regarding Commissioner compensation for attending special meetings and/or attending Committee or Subcommittee meetings.
Recommendation:
That the City Council discuss and provide direction on the following options:
1. Direct staff to maintain the existing practices, which is not compensating members of a Committee or Subcommittee; or
2. Direct staff to prepare resolutions for Council consideration at an upcoming meeting relating to Committees and/or Subcommittees, appointing members of Committees and Subcommittees, as well as setting compensation for members (individuals who are not Council members) of a Committee or Subcommittee and other relates action as Council set appropriate.
Staff Report
B.
Council Comments
A.
Discussion of Compensation for Commissioners and for other Appointed Members of Committees or Subcommittees for Committee and Subcommittee Meeting Attendance During a Council meeting in January 2024, Mayor Ly made a request for an item to be brought to the Council for discussion regarding Commissioner compensation for attending special meetings and/or attending Committee or Subcommittee meetings.
8. ADJOURNMENT The next regular City Council meeting will take place on May 28, 2024, at 7:00 p.m. in the Rosemead City Hall Council Chamber.