Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
June 11, 2024
5:45 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
CALL TO ORDER - 5:45 P.M Special Meeting
Teleconference Location: 3109 Prospect Avenue, Rosemead, CA 91770
ROLL CALL
1. CLOSED SESSION
A.
CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION
Pursuant to Government Code Section 54956.9(d)(1)
Name of Case: Whittier, et al. v. Los Angeles County Superior Court LASC Case No. 23STCP03579
2. STUDY SESSION
A.
Budget Discussion Study Session – Review of the Proposed FY 2024-25 Operating and Capital Improvement Program Budgets The purpose of the study session is for staff to present the Proposed FY 2024-25 Budget to City Council, answer related questions, and receive feedback on the proposal for possible adoption on June 27, 2024. The Proposed FY 2024-25 Budget for all City operating expenditures is $51,584,100 and is comprised of three operating fund types (General Fund, Special Revenue Funds, and Internal Service Funds). The Capital Improvement Program budget is $7,649,267 and includes funding for 2 new projects, additional funding for 22 existing projects, and funding for 4 annual projects. The Rosemead Housing Development Corporation (RHDC) budget is proposed at $939,520. The Successor Agency budget is presented as ‘informational only’ and is set at $2,554,517 to cover debt service on the exiting bonds, operational shortfall and lease payments of the RHDC, and administrative costs.
Recommendation:
That the City Council review the Fiscal Year 2024-25 Proposed Operating and Capital Improvement Program Budget as well as review the recommended Fiscal Year 2023-24 budget adjustments and provide staff direction. The City Council will recess the special meeting and reconvene at the regular 7:00 p.m. City Council meeting.
Staff Report
Presentation
CALL TO ORDER - 7:00 P.M. Regular Meeting
ROLL CALL
PLEDGE OF ALLEGIANCE – Council Member Low
INVOCATION – Council Member Dang
3. PUBLIC COMMENT Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. The public may address comments in person or via zoom using Meeting ID:
820 3262 7464 and Passcode: 500342 or by dialing: (669) 900-9128, enter Meeting ID and Passcode. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
4. PRESENTATIONS
A.
Proclamation Declaring June 2024 as “Pride Month” in the City of Rosemead B.
Presentation from the Homelessness Subcommittee
On February 28, 2023, the City Council created the Homelessness Subcommittee and appointed the following Subcommittee members: Mayor Steven Ly, Council Member Sean Dang, Planning Commissioner John Tang, Public Safety Commissioner Stephanie Garcia, and Rosemead resident Ms. Teresa Eilers. The Subcommittee held five meetings and was led by Mayor Ly through a strategic path to first learn and understand the overall matter of homelessness and then to focus on potential recommendations to the City Council.
Recommendation:
That the City Council discuss and provide staff direction.
Staff Report
5. PUBLIC HEARING
6. CONSENT CALENDAR
CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2024-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $1,863,376.92 CHECKS NUMBERED 116749 THROUGH NUMBER 116862, DRAFTS NUMBERED 7276 THROUGH NUMBER 7290 AND EFT NUMBERED 52433 THROUGH NUMBER 52464 Recommendation:
Adopt Resolution No. 2024-27.
Resolution No. 2024-27
B.
Minutes
Recommendation:
That the City Council approve the special and regular meeting minutes of May 28, 2024.
Minutes of May 28, 2024
C.
Adopt Resolution No. 2024-26, Authorization of Agents to Execute on Behalf of the City for the Purpose of Obtaining State and Federal Financial Assistance through Emergency Management Assistance Program The City of Rosemead will consider adoption of a Resolution appointing and authorizing officials and employees to take actions on behalf of the City to obtain financial assistance from State and Federal agencies for emergency preparedness and disaster relief.
Recommendation:
That the City Council adopt Resolution No. 2024-26, entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEMEAD, CALIFORNIA, APPOINTING AND APPROVING AUTHORIZED AGENTS TO EXECUTE FOR AND ON BEHALF OF THE CITY OF ROSEMEAD FOR THE PURPOSES OF OBTAINING STATE AND FEDERAL FINANCIAL ASSISTANCE THROUGH EMERGENCY MANAGEMENT ASSISTANCE PROGRAMS AND AUTHORIZING THE CITY MANAGER TO EXECUTE AND FILE THE CALOES FORM 130 AND SUBMIT ALL RELATED DOCUMENTATION Staff Report
D.
Proposed 2024 State and Federal Legislative Platform
In recent years, a Legislative Platform (“Platform”) was developed to provide a streamlined process for responding to legislative proposals that may impact the City. The proposed Platform identifies the fundamental legislative issues deemed critical to the City, and upon Council approval, would allow Staff to efficiently respond to legislative items.
Staff will utilize the Platform as a guideline for requests in support, against, or neutral positions of a legislative proposal. However, legislative support requiring Resolutions or important and unique issues would continue to be taken to the Council for formal consideration and adoption.
At the Legislative Committee meeting held on Tuesday, May 21, 2024, staff received direction to prepare and present a 2024 Platform to the City Council.
The content in the proposed Platform has remained relatively unchanged with minor revisions from previous years and uses the City’s Strategic Plan for guidance. The City Council may add, remove, or modify items within the adopted Platform throughout the year. The Legislative Platform will also provide staff with the ability to proactively manage the City’s legislative positions and respond to issues that may significantly impact the City and are within the City’s purview.
Recommendation:
That the City Council adopt the proposed 2024 State and Federal Legislative Platform.
Staff Report
E.
Crossing Guard Services Agreement and Annual Crossing Guard Cost Sharing Agreements with Rosemead and Garvey School Districts On June 27, 2023, City Council approved an award of contract to All City Management Services, Inc. (“ACMS”) for a three-year hourly cost agreement.
The City entered into an annual agreement with ACMS that is set to expire June 30, 2024. The proposed agreement with ACMS is for a two-year crossing guard service, and the proposed agreements with Rosemead and Garvey School Districts are for cost sharing. The total cost for providing crossing guard services for both school districts is approximately $332,539.20. Rosemead School District’s portion is approximately $72,742.95 and Garvey School District’s portion is approximately $93,526.65. The City’s portion is approximately $166,269.60 and is included in the City’s proposed FY 2024-25 Budget.
Recommendation:
That contingent upon the execution of the School Districts Board’s formal approval of the cost sharing agreements, the City Council authorize the City Manager to:
1. Execute the Agreement with All City Management Services, Inc. for crossing guard services for Fiscal Years 2024-2026; and
2. Execute the cost sharing agreements with Rosemead and Garvey School Districts for Fiscal Year 2024-25 crossing guard services.
Staff Report
F.
Traffic Signal Maintenance Services – Award of Contract The current contract for traffic signal maintenance services with St. Francis Electric will expire on June 30, 2024. The scope of work for this contract includes performing routine preventive maintenance, scheduled repairs, and emergency repairs to traffic signals, traffic signal equipment, safety streetlights, flashing beacons, speed feedback signs, in-pavement flashing crosswalk lights, and other related equipment by duly trained and qualified personnel.
A Request for Proposals was posted to the City’s PlanetBids vendor portal, and four proposals were received on May 23, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience, and cost; and is recommending the award of a new contract to St. Francis Electric for a total annual cost of $200,000 for traffic signal maintenance services.
Recommendation:
That the City Council authorize the City Manager to enter into a three-year contract with St. Francis Electric for an amount not-to-exceed $200,000 per year, with the option for up to two one-year extensions.
Staff Report
G.
Landscape Maintenance Services – Award of Contract
The current contract for landscape maintenance services with Evergreen Landscaping will expire on June 30, 2024. The scope of work for this contract includes lawn mowing; tree pruning for pedestrian and vehicle clearance; blowing and sweeping of sidewalks and hardscapes; collecting and disposing of litter and debris; edging, string trimming and weeding all shrub and ground cover areas; fertilizing trees, turf, shrub and ground cover areas; irrigation repairs; and performing weed and pest control for the landscaping at the City parks, City facilities and the public right-of-way.
A Request for Proposals was posted to the City’s PlanetBids vendor portal. Four proposals were received on May 28, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, methodology, experience and cost; and is recommending the award of a new contract to SGD Enterprises DBA Four Seasons Landscaping in the amount of $665,500 per year.
Recommendation:
That the City Council take the following actions:
1. Authorize the City Manager to enter into a three-year contract with Four Seasons Landscaping in the amount of $665,500 per year, with the option for up to two (2) one-year extensions; and
2. Approve a new appropriation of $115,500 in Street Light District Funds to 245-3030-5330 in the proposed Fiscal Year 2024-25 operating budget to cover the cost of the new landscape maintenance contract.
Staff Report
7. MATTERS FROM CITY MANAGER & STAFF
CEQA: The following item is not subject to the California Environmental Quality Act, unless noted on the item.
A.
Selection of Third-Party Administrator to Provide Deferred Compensation Program Services A competitive bid process was conducted to find a Third-Party Administrator (TPA) for defined contribution plan recordkeeping and administration services. The City received five (5) qualified companies’ that submitted proposals. Through an analysis of the proposals, a firm has been selected for recommendation to the City Council.
Recommendation:
That the City Council discuss and authorize the City Manager to enter into a five (5) year agreement with Voya for retirement plan services.
Staff Report
8. MATTERS FROM MAYOR & CITY COUNCIL
A.
Council Comments
9. ADJOURNMENT The next regular City Council meeting of June 25, 2024 is cancelled. A special meeting will take place on Thursday, June 27, 2024, at 6:00 p.m. in the Rosemead City Hall Council Chamber.