Public Comment from the Audience
•
If you wish to address the City Council, please complete a Speaker Request Card, as it must be handed to the City Clerk before the start of the meeting. •
The City Council will hear public comments on matters
not
listed on the agenda during the Public Comments from the Audience period. •
Opportunity to address the City Council (on non-agenda items) is limited to 3 minutes per speaker. •
The City Council will hear public comments on items listed on the agenda during discussion of the matter and prior to a vote.
Brown Act
Pursuant to provisions of the Brown Act, no action may be taken on a matter unless it is listed on the agenda, or unless certain emergency or special circumstances exist. The City Council may direct staff to investigate and/or schedule certain matters for consideration at a future City Council meeting.
Rules of Decorum
Persons attending the meeting shall observe rules of propriety, decorum, good conduct, and refrain from impertinent or slanderous remarks. Violation of this rule shall result in such persons being barred from further audience before the governing body. Pursuant to Gov. Code Sect. 54954.3(c), any person who engages in unlawful interference shall be removed from chambers.
Americans with Disabilities Act
In compliance with the ADA, if you need special assistance to participate in this meeting, please contact the City Clerk’s office at least 48 hours prior to the meeting to allow the City to make reasonable arrangements to ensure accessibility to the meeting or service.
This agenda was posted 72 hours in advance of the meeting at the City Hall, 8838 E. Valley Boulevard, Rosemead; the L.A. County Library, Rosemead Branch, 8800 E. Valley Boulevard, Rosemead; and other locations pursuant to RMC Sec. 1.08.020. Any writings or documents provided to a majority of the Rosemead City Council regarding any item on this agenda will be made available for public inspection in the City Clerk’s office during normal business hours.
Rosemead
City Council
AGENDA
October 22, 2024
05:30 PM
City Hall Council Chamber
8838 E. Valley Blvd.
Rosemead, CA 91770
Sandra Armenta, Mayor
Polly Low, Mayor Pro Tem
Margaret Clark, Council Member
Sean Dang, Council Member
Steven Ly, Council Member
*6:00 P.M. SPECIAL MEETING
MEETING NOTICE TO PUBLIC:
City Process to Address Disruptive Individual(s) and Groups that Interfere with the City Council’s ability to conduct the Council Meeting:
Although the City very much desires to conduct the meeting with all members of the public able to be present and participate, the City wants to provide information on procedures that may have to be taken regarding disruptive members of the public in order to permit the City Council to consider the items that are before them as required by law and to allow for the proper operation of the City. The Mayor will also read these procedures at the meeting.
If during the City Council meeting individuals are disruptive, meaning that their behavior disrupts, impedes, or renders infeasible the orderly conduct of the meeting, the Mayor is authorized to remove such individuals as provided for in Government Code 54957.95. Further pursuant to Government Code section 54957.9, the Council may order the entire room to be cleared and may conduct the meeting without the public present. As a last resort, if all other options fail, and the room cannot be peacefully cleared, the Council may have to move to a different room at the Rosemead Community Recreation Center (RCRC) where it can conduct the meeting and broadcast it to the public areas, in addition to the live stream on the City’s Website.
1. Mayor will issue verbal warning to disruptive individuals. a.
The Mayor will describe the clothing being worn by the individual to ensure the warning is clear. b.
The Mayor will state to the individual that their behavior is disrupting the meeting, and that continued disruption may result in their removal. c.
If the disruptive behavior continues after the warning, the individual can then be removed from the meeting, at the Mayor’s instruction. d.
If the disruptive individual is using force or making a credible threat of force, immediate removal is permitted without any warning.
2. The City Council also has the option to clear the entire meeting room if there is continued willful interruption by group or groups of persons such that the orderly conduct of the meeting is unfeasible, and order cannot be restored after attempting to remove those disruptive individuals. a.
Once the room is cleared the Council may continue to conduct the meeting without the public. b.
The public can watch on screens outside the meeting room or online at the City’s website at www.cityofrosemead.org under Meeting and Agendas page. c.
Members of the press or news media who have not participated in the disturbance will be allowed to continue to attend the meeting. d.
Only if determined not to be disruptive to conducting the meeting, the Council may permit nondisruptive individuals to return to the meeting.
3. If the City Council orders clearing of the room but is not able to clear the room in a peaceful, timely manner such that the meeting cannot be resumed, the City Council and staff will move to room 4 at the RCRC. The meeting will be broadcast to the screens at the RCRC for the public as well as online on the City’s website. The meeting will be conducted from that room with the applicant being permitted to present and answer questions of the Council. Only if determined not to be disruptive to conducting the meeting by the Council, will individuals be permitted to provide public comment to the Council.
CALL TO ORDER - 6:00 P.M.
ROLL CALL
1. PUBLIC COMMENT The City Council will hear public comments on matters not listed on the agenda during the Public Comments section from the audience. Opportunity to address the City Council on non-agenda items is limited to 2 minutes per speaker. The public may address comments in person or via zoom using Meeting ID: 826 8143 7537 and Passcode: 036640. Written comments may be submitted to [email protected] by 5:00 p.m. All comments are public record and will be recorded in the official record of the city.
2. CONSENT CALENDAR CEQA: The following items are not subject to the California Environmental Quality Act, unless noted on the item.
A.
Claims and Demands
* Resolution No. 2024-56
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ROSEMEAD, CALIFORNIA, ALLOWING CERTAIN CLAIMS AND DEMANDS IN THE SUM OF $906,279.66 CHECKS NUMBERED 117792 THROUGH NUMBER 117915, DRAFTS NUMBERED 7841 THROUGH NUMBER 7551 AND EFT NUMBERED 52778 THROUGH NUMBER 52802 INCLUSIVELY Recommendation:
Adopt Resolution No. 2024-56.
Resolution No. 2024-56
B.
Public Safety Center Upgrades Project No. 31028 - Award of Contract The Public Safety Center provides an array of safety and security related services in the City of Rosemead. The Public Safety Center serves as a substation for the Sheriff’s Department, with an office space of approximately 4,016 square feet. Currently, Los Angeles Sheriff deputies that are assigned to the City of Rosemead commute into Rosemead from the Temple Sheriff Station located on Las Tunas Drive in the City of Temple City. Due to the lack of amenities and security features, the Public Safety Center is not adequate as a headquarters for Sheriff’s deputies and is not conducive to the Sheriff’s investigative work and responsiveness. As such, the Public Safety Center would benefit from the necessary project design that was coordinated by City staff. Upgrades include but are not limited to providing a secured parking lot with gated keypad entry and lighting, locker room, redesign of the lobby and public counter, redesign of the restrooms to include a shower for Sherriff deputies, upgrading office space and meeting room, installation of new doors, carpeting, paint, landscaping, and a temporary holding area for animals. A review of the existing roof system was also determined to need replacement along with replacement of the existing Heating, Ventilation, and Air Conditioning system. On September 4th, 2024, the City received three (3) bids. Based on staff’s comprehensive bid analysis, the bid submitted by Royal Construction Corp, in the amount of $2,388,000, is determined to be the lowest responsive bid. As discussed below, Royal’s bid contained some minor irregularities that staff and legal counsel have determined are immaterial and may be waived.
Recommendation:
That the City Council take the following actions:
1. Approve the plans and specifications for the Public Safety Center – Project No. 31028;
2. Waive the minor irregularities in Royal Construction Corp.’s bid; and
3. Authorize the City Manager to execute a contract with Royal Construction Corp, for the bid amount totaling $2,388,000. In addition, authorize an amount of $238,800 (10%) as a contingency to cover the cost of unforeseen construction expenses, for a total construction budget of $2,626,800.00.
Staff Report
3. MATTERS FROM CITY MANAGER & STAFF
A.
Tree Maintenance Services - Award of Contract to West Coast Arborists, Inc.
At the September 10, 2024, City Council meeting staff was directed to provide copies of all proposals received and clarification on the evaluation factors used for the Tree Maintenance Services Award of Contract item.
The City's existing contract for tree maintenance services with West Coast Arborist Inc. (WCA) expired on September 10, 2024. Currently, WCA is providing services to the City under a month-to-month contract. The scope of work for this contract includes annual tree trimming, service request trimming, tree removal and replacement, emergency response and the maintenance of a GIS based tree inventory. The new contract will include a 3-year grid trim cycle and as needed services as requested by the City.
A Request for Proposals (RFP) was posted to the City's PlanetBids vendor portal on July 3, 2024. Eight proposals were received on July 24, 2024. Staff reviewed the proposals for completeness, understanding of scope of work, experience of each firm and project requirements, and quality of goods and support facilities. Based on a review of all proposals, staff is recommending that the City Council authorize the City Manager to execute an agreement between the City of Rosemead and West Coast Arborists, Inc. for Tree Maintenance Services for an initial thirty-two (32) month contract term in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions.
Recommendation:
That the City Council authorize the City Manager to execute a thirty-two (32) month contract with West Coast Arborists, Inc. in the amount of $223,000 per fiscal year through June 30, 2027, with the option for up to two one-year extensions and authorizes the City Manager to determine whether to enter into any agreements to extend the term for each of the two one-year extensions on behalf of the City Council.
Staff Report
Attachment A: Services Agreement (West Coast Arborists) Attachment B: Request for Proposal No. 2024-24
Attachment C: West Coast Arborists, Inc. Proposal
Attachment D: United Pacific Services Proposal
Attachment E: Great Scott Tree Services Proposal
Attachment F: Mariposa Tree Management, Inc. Proposal
Attachment G: North Star Land Care Proposal
Attachment H: Rolling Green Inc Proposal
Attachment I: SDG Enterprises dba Four Seasons Landscaping Proposal Attachment J: Tiger Tree Services Proposal
Attachment K: Protest Letter from Great Scott Tree Service Attachment L: WCA Responses to Protest Letter
Attachment M: City Response to Great Scott Tree Service Attachment N: Objection Letter from Terry Noriega
Attachment O: City Response to Terry Noriega
Attachment P: Public Comment from Karlo Gaspar
Attachment Q: Public Comment from United Pacific
Attachment R: Response from Great Scott Services Letter Dated September 5, 2024 Attachment S: Offer to Negotiate from West Coast Arborists
4. MATTERS FROM MAYOR & CITY COUNCIL
A.
Council Comments
5. ADJOURNMENT The next regular City Council meeting will be held on October 22, 2024, at 7:00 p.m. in the Rosemead Community Recreation Center, 3936 N. Muscatel Avenue, Rosemead, CA 91770.
POSTING AFFIDAVIT
I, Ericka Hernandez, City Clerk, or my designee, hereby certify that a true and correct, accurate copy of the foregoing agenda was posted seventy-two hours prior to the meeting, per Government Code 54954.2, at the following locations: City Hall, 8838 East Valley Boulevard; Rosemead Community Recreation Center, 3936 N. Muscatel Avenue; Garvey Community Center, 9108 Garvey Avenue; Public Safety Center, 8301 Garvey Avenue; United States Post Office, 8845 Valley Boulevard; Rosemead Library, 8800 Valley Boulevard and on the City’s website (www.cityofrosemead.org)