MINUTES
September 7, 2022
CITY COUNCIL
HOUSING AUTHORITY
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
The meeting may be viewed on Comcast channel 14, Consolidated Communications channel 73, and AT&T U-Verse. City Council meetings are also video streamed live on the City’s website at roseville.ca.us/watch and roseville.ca.us/agenda, and the City’s YouTube channel at youtube.com/CityofRosevilleCa.
If you need a disability-related modification or accommodation to participate in this meeting, please contact Voice: 916-774-5200, TDD: 916-774-5220. Requests must be made as early as possible.
1. CALL TO ORDER
Mayor Krista Bernasconi called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Vice Mayor Bruce Houdesheldt, Councilmember Scott Alvord, Councilmember Pauline Roccucci, Mayor Krista Bernasconi.
Absent: Councilmember Tracy Mendonsa.
3. PLEDGE OF ALLEGIANCE
Councilmember Alvord led the Pledge of Allegiance.
4. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City
Council.
5. PRESENTATIONS
5.1. Proclamation - Constitution Week, September 17-23, 2022 Proclaim September 17 – 23, 2022 as Constitution Week and encourage all citizens to reaffirm the ideals of the Framers of the Constitution by vigilantly protecting the freedoms guaranteed to all through the Constitution of the United States of America.
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
Councilmember Pauline Roccucci presented the proclamation to Peg Winnie, who responded.
5.2. Proclamation - Prostate Cancer Awareness Month
Proclaim the month of September 2022 as Prostate Cancer Awareness Month and urge residents to acquaint themselves with the issues involved in Prostate Cancer Awareness.
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
Vice Mayor Bruce Houdesheldt presented the proclamation to Greater Sacramento Prostate Cancer Group Facilitator Beverly Nicholson, who responded.
6. PUBLIC COMMENTS
President of Historic Sierra Vista Neighborhood Association Ellen Debach-Riley - Spoke on the removal of a sign for their neighborhood.
Kasia Williams - Spoke in support of the City Council Law and Regulation Committee and would like the City Council to research Bill SB107.
7. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Motion by Bruce Houdesheldt, seconded by Pauline Roccucci, to remove Item
7.13 from the Consent Calendar to be discussed separately, and approve the remaining items as recommended. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Roccucci
Absent: Mendonsa
Bids / Purchases / Services
7.1. NC-57 Dog Park Improvements Project, Phase 2 - Award of Contract and Budget
Adjustment
Memo from Park Development Project Manager Ken Peterson and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-337 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND SAENZ LANDSCAPE CONSTRUCTION COMPANY, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6547 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve the award of a contract with Saenz Landscape Construction Company for $198,859 for the construction of the NC-57 Dog Park (The Park). The Park is an existing 0.5-acre dog park site located at 1280 Antelope Creek Drive, in East Roseville. The first phase of work to construct the park was completed in 2016. Phase two amenities include a double fenced and gated entry area, an ADA accessible pathway, a drinking fountain, a dog wash station, a seating bench and planting of various native trees. A budget adjustment in the amount of $62,619, using funds from the North Central Neighborhood Park Fund, will augment the existing $178,004 currently budgeted in the project to fully fund the project including soft costs. Staff also requests approval of change orders not to exceed 10% of the contract amount. Ongoing maintenance costs for the NC-57 Dog Park Improvements Project, Phase 2, will be provided by the General Fund and is expected to be a minimal expense of approximately $5,000 annually.
CC #:
2282
File #:
0704-01 & 0201-01
CONTACT:
Ken Peterson 916-746-1233 [email protected]
7.2. Johnson Pool House Renovation Project - Approval of Plans and Specifications and Authorize Staff to Call for Bids
Memo from Park Development Project Manager Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council approve the plans and specifications for the Johnson Pool House Renovation Project and authorize staff to call for bids. The Johnson Pool is located on .47 acres at the intersection of Vernon Street and D Street in the Cherry Glen/Theiles Manor neighborhood. This project is the first phase of the Johnson Pool Vision Plan implementation and upgrades will provide needed accessibility improvements and code required upgrades interior to the buildings. Add alternatives, including replacement of the entry vestibule rollup doors and replacement of the entry stairs and ramp, are incorporated should the City receive competitive bids. Initial funding of $150,000 for the first phase of the project was approved in the FY2020-21 Budget. Additional grant funds of $280,000 are expected to be awarded from the Department of Housing and Urban Development’s Community Development Block Grant in September 2022 for a total first phase budget of $430,000 for soft and hard costs.
CC #:
2279
File #:
0707
CONTACT:
Heather Buck 916-774-5254
[email protected]
7.3. Asphalt Sealant and Filler - Annual Blanket Purchase Order Memo from Street Maintenance Manager Jerry Dankbar and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22- 334 APPROVING AN ANNUAL PURCHASE ORDER FOR THE PURCHASE OF ASPHALT SEALANT AND FILLER. Staff requests Council approval of an annual blanket purchase order to Crafco, Inc. for asphalt sealant and fillers for crack sealant pavement preservation. The Sourcewell cooperative purchasing contract will be used to purchase this sealant product and its initial contract period ends on October 11, 2025. After the initial contract period, the contract allows for one optional renewal year through October 11, 2026. The estimated annual City cost for asphalt materials is $250,000. Funding is included in the Public Works Street Maintenance Division FY2022-23 budget.
Pending future
Council approved budgets, staff also requests authorization to continue utilizing the contract without further Council approvals until the contract expires, or until City staff determines that continuing with the same vendor is not in the City's best interest.
CC #:
2276
File #:
0203-13-1
CONTACT:
Jerry Dankbar 916-774-5793 [email protected]
7.4. Heating, Ventilation, and Air Conditioning Services - Contract Purchase Agreements
Memo from Preventative Maintenance Coordinator Blaine Wiegel and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22-331 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ACCO ENGINEERED SYSTEMS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002395); and adopt RESOLUTION NO. 22-332 APPROVING A CONTRACT
PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MESA ENERGY SYSTEMS, INC. DBA EMCOR SERVICES MESA
ENERGY, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002398). Staff requests Council approve contract purchase agreements with ACCO Engineering Systems, Inc. and Mesa Energy Systems, Inc. dba Emcor Services Mesa Energy in the amount of
$250,000 per contractor to provide Heating, Ventilation and Air Conditioning (HVAC) repair and replacement services on an as-needed basis. These contracts will be utilized to repair and replace aging HVAC systems that fall outside the scope of the City’s current Central Services maintenance contract. (i.e. treatment plant out-buildings, pump and lift stations and well sites.) Funding will be provided
from the Environmental Utilities Department’s approved operations budgets. These agreements would allow four optional renewal years at one-year intervals for a combined $500,000 at the department’s discretion. Staff requests authorization to utilize the optional renewal years of the contracts without further Council approvals until the contracts expire or until City staff determines that continuing with the same vendors is not in the City's best interest.
CC #:
2273
File #:
0203-07
CONTACT:
Blaine Wiegel 916-746-1833
[email protected]
7.5. Cirby Creek Bank Stabilization Project - Award of Contract and Budget Adjustment Memo from Assistant Engineer Joseph Arino and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22- 357 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND B&M BUILDERS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6551 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.
Staff requests Council approval of an agreement with B&M Builders, Inc. for the Cirby Creek Bank Stabilization Project in the amount of $245,465 to repair the
erosion of the adjacent properties, reconstruct the storm drain pipe and creek outfall, and stabilize the eroding creek bank within the City's open space. Staff also requests approval of a budget adjustment in the amount of $125,000 from the Highway Users Tax Fund to fully fund project construction and provide change order authority of 15% of the contract amount or $36,820. This project is fully funded by $384,000 in Highway Users Tax funds and $20,000 in Gas Tax funds. No General Fund resources will be used for this project.
CC #:
2303
File #:
0900-04 & 0201-01
CONTACT:
Joe Arino 916-774-5460 [email protected]
7.6. Custodial Services - Professional Services Agreement Amendment Memo from Administrative Technician Darci Carpenter and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22- 359
APPROVING A SIXTH AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EMMS, INC. DBA ELITE MAINTENANCE MANAGEMENT SYSTEMS, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE
. Staff requests Council approval of the sixth
amendment with EMMS, Inc. dba Elite Maintenance Management Systems to increase the contract authority by $105,084.11 to a total not-to-exceed amount of $1,170,727.62 for the five-year contract. This is the final optional renewal year for this contract. The contract increase is needed to cover increased cleaning service demand from new and
existing
facilities. Funding for this amendment is included in
the Facility Services Fund budget for FY2022-23.
CC #:
2304
File #:
0800-04
CONTACT:
Darci Carpenter 916-774-5702 [email protected]
7.7. Microtransit Services for Roseville Transit - Contract Purchase Agreement Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-349 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SPARE LABS INC. AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002409). Staff requests Council approve a contract purchase agreement with Spare Labs, Inc. for the implementation of Microtransit services for Roseville Transit. The three-year contract with Spare Labs Inc. is for a not-to-exceed amount of $130,504. Funding for this project will be covered by a combination of federal pandemic relief funds and Local Transportation Funds. No General Fund resources will be used for this request.
CC #:
2295
File #:
0721
CONTACT:
Ed Scofield 916-774-5449 [email protected]
7.8. Cybersecurity Enterprise Endpoint Detection and Response Solution – Contract Purchase Agreement
Memo from Assistant Information Technology Director Jesse Ravera and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 22-360 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND EPLUS TECHNOLOGY INC. AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002458). Staff requests Council approval of a contract purchase agreement with ePlus
Technology Inc.
for subscription services for Crowdstrike’s Falcon
Enterprise Endpoint Detection and Response Solution. This solution will provide an enterprise endpoint security system that continuously monitors end-user devices to detect and respond to cyber threats like ransomware and malware. The total amount of the agreement of $315,992.56 is included in the Information Technology Replacement Fund budget.
CC #:
2305
File #:
0800-05
CONTACT:
Jesse Ravera 916-774-5125 [email protected]
7.9. Managed Relay Utility Interactive Voice Response System - Contract Purchase Agreement
Memo from Utility Billing Operations Manager Andrea Blomquist and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 22-337 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND SELECTRON
TECHNOLOGIES INC. AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of a four-year contract purchase agreement with Selectron Technologies, Inc. for a Managed Relay Utility Interactive Voice Response System. The total cost of the four-year contract is $448,432.65. Funding for the first year of the contract of $112,108.16 is included in the FY2022-23 Utility Billing budget in the Electric and Environmental Utilities funds. Future funding will be contingent on the approval of the respective annual budgets.
CC #:
2281
File #:
0800-03
CONTACT:
Andrea Blomquist 916-774-5317 [email protected]
7.10. Software Licensing and Managed Services Support - Contract Purchase Agreement and Contract Purchase Agreement Amendment
Memo from Finance Manager List Gist and
Assistant City Manager/Chief Financial
Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 22-353
APPROVING A CONTRACT PURCHASE AGREEMENT, BY
AND BETWEEN THE CITY OF ROSEVILLE AND WORKFORCE
SOFTWARE, LLC, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002326); and adopt RESOLUTION NO. 22-354 APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT #3, BY AND BETWEEN THE CITY OF
ROSEVILLE AND WORKFORCE SOFTWARE, LLC, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3000521).
Staff requests Council
approval of a new contract purchase
agreement for managed services software support for the City's timekeeping and leave management software, and an amended contract purchase agreement for software licensing with Workforce Software, LLC. The total cost of the first year of managed services support is $87,000. Funding is included in the Finance Department's FY2022- 23 budget in the General Fund.
The vendor proposal for the managed services
agreement allows for a total of five years, including the initial contract year plus four optional renewal years. Staff requests authorization to continue renewing the contract without further Council approvals until the completion of the optional renewal years or until City staff determines that continuing with the same vendor is not in the City's best interest.
CC #:
2299
File #:
0200
CONTACT:
Lisa Gist 916-774-5340 [email protected]
Resolutions
7.11. Westfield Galleria Bus Shelter - License Agreement Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-356 APPROVING A LICENSE AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND ROSEVILLE SHOPPINGTOWN LLC, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the Roseville Transit License Agreement with Roseville Shoppingtown LLC to maintain the existing bus shelters at The Westfield Galleria Mall. There is no fiscal impact with the execution of this License Agreement as the City pays a lump sum as part of the existing contract to maintain Roseville Transit’s bus stops. These stops will be added to their regular cleaning schedule at no additional cost to Roseville.
CC #:
2302
File #:
0721
CONTACT:
Ed Scofield 916-774-5449 [email protected]
7.12. Federal Legislative Advocacy Services - Professional Services Agreement Memo from Government Relations Administrator Mark Wolinski and Deputy City Manager Megan Scheid recommending the City Council adopt RESOLUTION NO. 22-352
APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY
AND BETWEEN THE CITY OF ROSEVILLE AND THE FERGUSON
GROUP, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval
for a professional services agreement with The Ferguson Group for federal advocacy services. T
he total cost of the agreement is $90,600.
The Agreement
was originally executed in 2021 with an initial two-year term, however, only the expenditure for the initial year was approved.
Staff requests approval of four (4)
additional one (1) years renewal years of the professional services agreement without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.
The total annual costs for the
professional services will not exceed $90,600 per fiscal year and will be included in the Public Affairs and Communication Department's budget for each fiscal year.
CC #:
2298
File #:
0114
CONTACT:
Mark Wolinski 916-774-5179 [email protected]
7.13. Citywide East Site Radio Communications Tower - Environmental Clearance and Acquisition and Easement Documents
Memo from Economic Development Analyst Gina McColl, Information Technology Program Manager Karl Grover, Chief Information Officer Hong Sae, and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-351 ADOPTING THE INITIAL STUDY/MITIGATED
NEGATIVE DECLARATION (IS/MND) AND THE IS/MND MITIGATION
MONITORING AND REPORTING PLAN (MMRP) FOR THE CITYWIDE
EAST SITE RADIO COMMUNICATIONS TOWER; AND APPROVING
AGREEMENTS FOR ACQUISITION OF PERMANENT AND TEMPORARY
EASEMENTS. Staff requests Council adopt the Citywide East Site Radio Communications Tower Initial Study/Mitigated Negative Declaration (IS/MND) and the IS/MND Mitigation Monitoring and Reporting Plan (MMRP), and approve Agreements for Acquisition of Permanent and Temporary Easements. The project site is located at 2001 Strauch Drive and funding for the project was approved in 2015 from the Strategic Improvement Fund (72% allocation) and the Public Facilities Fund (28% allocation). The total cost of the project is anticipated to be $1.5 million dollars. General site maintenance would be included in the annual Information Technology Operations Fund budget.
CC #:
2297
File #:
0800-05
CONTACT:
Gina McColl 916-774-5452 [email protected]
Karl Grover 916-774-5145 [email protected]
Item removed by Lance Hibben, Resident, who spoke on concerns regarding the
report and the project.
Motion by Bruce Houdesheldt, seconded by Pauline Roccucci, to adopt RESOLUTION NO. 22-351 ADOPTING THE INITIAL
STUDY/MITIGATED NEGATIVE DECLARATION (IS/MND) AND THE
IS/MND MITIGATION MONITORING AND REPORTING PLAN (MMRP) FOR THE CITYWIDE EAST SITE RADIO COMMUNICATIONS TOWER; AND
APPROVING AGREEMENTS FOR ACQUISITION OF PERMANENT AND
TEMPORARY EASEMENTS. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Roccucci
Absent: Mendonsa
7.14. Sierra Vista Specific Plan KT Phase 2 Public Improvements - Reimbursement Agreement
Memo from Principal Engineer Matthew Todd and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22-350
APPROVING A CITY/DEVELOPER REIMBURSEMENT AGREEMENT, BY
AND BETWEEN THE CITY OF ROSEVILLE AND SIERRA VISTA
COMMUNITIES, LLC, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
. Staff requests
Council approval of a reimbursement agreement with Sierra Vista Communities, LLC in the amount of $9,587,155.83 for roadway infrastructure and traffic signal improvements along Baseline Road, Santucci Boulevard, Vista Grande Boulevard, and Westbrook Boulevard, that are within the Sierra Vista Specific Plan and beyond the developer's obligations. The funding sources are the City/County Traffic Mitigation Fund, City Traffic Mitigation Fund, and the Sierra Vista Set-Aside in the City’s Traffic Mitigation Fund, resulting in no impact to the City General Fund.
CC #:
2296
File #:
0400-04-12-1
CONTACT:
Matthew Todd 916-774-5562 [email protected]
7.15. Sierra Vista Community Facilities District - Phase 7A - Notice of Completion Memo from Construction Inspector Jeremy Knuthson and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 346 ACCEPTING THE PUBLIC WORK KNOWN AS SIERRA VISTA CFD – PHASE 7A PROJECT, APPROVING THE "NOTICE OF COMPLETION",
AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE,
THEREFORE, AND ACCEPTING A PORTION OF THE DEDICATIONS
OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The
Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2292
File #:
0400-04-12-1
CONTACT:
Jeremy Knuthson 916-223-3859 [email protected]
7.16. Sierra Vista Community Facilities District - Phase 9A - Notice of Completion Memo from Construction Inspector Jeremy Knuthson and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 347 RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEVILLE
ACCEPTING THE PUBLIC WORK KNOWN AS SIERRA VISTA CFD –
PHASE 9A PROJECT, APPROVING THE "NOTICE OF COMPLETION",
AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE,
THEREFORE, AND ACCEPTING A PORTION OF THE DEDICATIONS
OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The
Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2293
File #:
0400-04-12-1
CONTACT:
Jeremy Knuthson 916-223-3859 [email protected]
7.17. Sierra Vista Community Facilities District - Phase 10A - Notice of Completion Memo from Construction Inspector Jeremy Knuthson and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 345 ACCEPTING THE PUBLIC WORK KNOWN AS Sierra Vista CFD – Phase 10A PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND
AUTHORIZING AND DIRECTING THE CITY ENGINEER TO EXECUTE
SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE, THEREFORE,
AND ACCEPTING A PORTION OF THE DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2291
File #:
0400-04-12-1
CONTACT:
Jeremy Knuthson 916-223-3859 [email protected]
7.18. Sierra Vista - Village JM-21 - Notice of Completion Memo from Construction Inspector Andrew Druck
and Development Services
Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 344 ACCEPTING THE PUBLIC WORK KNOWN AS SIERRA VISTA –
VILLAGE JM-21, APPROVING THE "NOTICE OF COMPLETION", AND
AUTHORIZING AND DIRECTING THE CITY ENGINEER TO EXECUTE
SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE, THEREFORE,
AND ACCEPTING ALL DEDICATIONS OFFERED ON THE RECORDED
MAP OF THE SUBDIVISION. The Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2290
File #:
0400-04-12-1
CONTACT:
Andrew Druck 916-223-7577 [email protected]
7.19. West Roseville Specific Plan - Parcel F-55 - Notice of Completion Memo from Construction Inspector
Danny Jacobo
and Development Services
Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 339 ACCEPTING THE PUBLIC WORK KNOWN AS Parcel F-55 PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND AUTHORIZING AND
DIRECTING THE CITY ENGINEER TO EXECUTE SAID NOTICE ON
BEHALF OF THE CITY OF ROSEVILLE, THEREFORE, AND ACCEPTING
ALL DEDICATIONS OFFERED ON THE RECORDED MAP OF THE
SUBDIVISION. The Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2283
File #:
0400-04-09-1
CONTACT:
Danny Jacobo 916-223-7486 [email protected]
7.20. Sierra Vista - Upland Drive - Segment 4 - Notice of Completion Memo from Construction Inspector Andrew Druck and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 22- 355 ACCEPTING THE PUBLIC WORK KNOWN AS UPLAND DRIVE –
SEGMENT 4 PROJECT, APPROVING THE "NOTICE OF COMPLETION",
AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE,
THEREFORE, AND ACCEPTING A PORTION OF THE DEDICATIONS
OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The
Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
2301
File #:
0400-04-12-1
CONTACT:
Andrew Druck 916-223-7577 [email protected]
7.21. Maidu Regional Park Soccer Fields Fencing - Grant Agreement Memo from Parks, Recreation & Libraries Manager Jeff Nereson and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-335 APPROVING A GRANT AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND SOUTH PLACER COUNTY
TOURISM CORPORATION DBA PLACER VALLEY TOURISM, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT AND ALL RELATED FORMS ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests approval of the Grant Agreement between the City and Placer Valley Tourism (PVT) for a project that will add fencing around the Maidu soccer fields at Maidu Regional Park.
The grant award is for the amount of $250,000. Project costs that exceed $250,000 will be funded through the City’s General Fund Capital Reserve Fund.
Additionally, the City will complete fencing of the Central Park and Crabb Park outfields, up to a match of PVT’s $250,000 for a total of $500,000.
CC #:
2277
File #:
0704-01 & 0214
CONTACT:
Jeff Nereson 916-774-5974
[email protected]
7.22. Mahany Tennis Courts Renovation Project - Notice of Completion Memo from Park Development Project Manager Joel De Jong and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-336 ACCEPTING THE PUBLIC WORK KNOWN AS
THE MAHANY TENNIS COURTS RENOVATION PROJECT, APPROVING
THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE PARKS,
RECREATION AND LIBRARIES DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE. The Parks, Recreation & Libraries Department has made final inspection of the Mahany Tennis Courts Renovation Project and has found that all contract work has been completed in accordance with the approved plans and specifications. Funding for the project was provided through FY2020-21 General Fund year-end surplus funds by a budget adjustment approved by Council at the May 18, 2022 meeting. Maintenance of the existing citywide park is provided by the General Fund and will remain unchanged.
CC #:
2280
File #:
0704-01
CONTACT:
Joel De Jong 916-774-5924
[email protected]
7.23. Pleasant Grove Wastewater Treatment Plant Expansion and Energy Recovery Projects - Professional Services Agreement Amendment
Memo from Senior Engineer Tracie Mueller and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 22- 341 APPROVING A FIRST AMENDMENT TO PROFESSIONAL SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
BROWN AND CALDWELL, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff
requests
Council approval of the First Amendment to the Professional Services Agreement with Brown and Caldwell in the amount of $2,615,627 to provide additional construction management services for the Pleasant Grove Wastewater Treatment Plant Expansion and Energy Recovery Projects. The Amendment increases the previous contract amount of $6,389,350 by $2,615,627 for a revised total contract cost of $9,004,977. Funding for this work is provided under the capital improvement projects for the South Placer Wastewater Authority (SPWA) and has
been authorized by the SPWA board.
CC #:
2285
File #:
0800-02 & 0900-02-02-2
CONTACT:
Tracie Mueller 916-774-5688 [email protected]
7.24. 2021 Power Source Disclosure Reports and 2021 Power Content Labels Memo from Electric Resources Analyst David Siao and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 22-333 APPROVING SUBMISSION OF THE 2021 POWER SOURCE
DISCLOSURE ANNUAL REPORTS AND 2021 POWER CONTENT LABELS, AND ATTESTATION OF THE VERACITY OF THE ANNUAL REPORTS. The 2021 Power Source Disclosure Reports and 2021 Power Content Labels are state-mandated reports detailing Roseville Electric Utility’s 2021 energy supply.
There is no fiscal impact with the approval of the 2021 Power Source Disclosure Reports and 2021 Power Content Labels.
CC #:
2274
File #:
0800-03
CONTACT:
David Siao 916-746-1613 [email protected]
Ordinances (for introduction and adoption - appropriation/urgency measures)
7.25. Police Department Expansion - Professional Design Services Agreement and Budget Adjustment
Memo from Design & Construction Project Manager Rjahja Canlas and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-343 APPROVING A PROFESSIONAL DESIGN
SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND PBK ARCHITECTS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6549 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff has negotiated a fee with PBK to complete the facilities master plan for the Police Department Expansion Project. The scope of work includes completing a site assessment, preparing site plan design options, preparing a Facilities Master Plan, and providing an estimate of construction cost. The not-to-exceed fee is $117,200.
A budget adjustment in the amount of $130,000 is being requested to fully fund the PBK contract and to cover City staff time. The requested amount will come from available resources in the Public Facilities Fund. No General Fund resources are being used.
CC #:
2289
File #:
0900-04 & 0201-01
CONTACT:
Rjahja Canlas 916-774-5331 [email protected]
7.26. Fire Station No. 8 - Design-Assist Construction Agreement and Budget Adjustment
Memo from Design & Construction Project Manager Rjahja Canlas and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-330 APPROVING A DESIGN-ASSIST
CONSTRUCTION AGREEMENT, BY AND BETWEEN CARTER/KELLY,
INCORPORATED, AND THE CITY OF ROSEVILLE, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE;
and adopt ORDINANCE NO. 6545 AUTHORIZING CERTAIN
AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING
THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. This project will construct Fire Station 8 at the intersection of Woodcreek Oaks Blvd and Painted Desert Drive. The total project cost including construction costs, furniture, fixtures, and equipment, design costs, construction soft costs, and a 5% contingency is $14,480,000, of which $900,000 was previously appropriated to the project budget. The requested budget adjustment authorizes a $4,580,000 advance from the General Fund Capital Reserve Fund to the Fire Facilities Fund via an interfund loan and authorizes the appropriation of $13,580,000 from the Fire Facilities Fund to the Fire Station No. 8 capital improvement project. The total amended project budget will be $14,480,000.
CC #:
2272
File #:
0900-05 & 0201-01
CONTACT:
Rjahja Canlas 916-774-5740 [email protected]
7.27. Urban Forestry Water Trailer - Budget Adjustment
Memo from Parks, Recreation & Libraries Superintendent Eric Dexter and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt ORDINANCE NO. 6550 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment to allocate funds from the Native and Non-Native Oak Propagation Funds for the purchase of a portable 725-gallon water trailer in the amount of $11,161. The recommended budget adjustment will provide the funds needed to provide emergency additional watering for declining trees throughout the City by the Open Space and Urban Forestry teams in the Parks, Recreation & Libraries Department. Fund balances in the Native and Non- Native Oak Propagation Funds are sufficient to accommodate this request. There is no impact to the General Fund.
CC #:
2301
File #:
0704-02 & 0201-01
CONTACT:
Eric Dexter 916-746-1769 [email protected]
7.28. Adventure Club Modular Facilities - Budget Adjustment and Interfund Loan Memo from Parks, Recreation & Libraries Superintendent Rob Nakamura and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt ORDINANCE NO. 6546 AUTHORIZING CERTAIN
AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests approval of a budget adjustment
to appropriate $637,500 each into two capital improvement projects and increase an interfund loan by $1,275,000 from the Fleet Replacement Fund to the Youth Development Fund for the purchase and installation of two Adventure Club facilities to provide child care programs at the Westbrook and Rex Fortune Elementary Schools opening in Fall of 2023.
This interfund loan is consistent with the Council-
approved interfund loan policy.
CC #:
2275
File #:
0704 & 0201-01
CONTACT:
Rob Nakamura 916-774-5135 [email protected]
Reports / Requests
7.29. HOUSING AUTHORITY/CITY COUNCIL – Quarterly Status Update 2nd Quarter 2022
Memo from Housing Supervisor Suzi Cook-Turner and Economic Development Director Melissa Anguiano recommending the City Council receive a quarterly report on the Housing Authority’s Housing Choice Voucher Program. This report is for informational purposes only and has no impact on the City's General Fund.
CC #:
2278
File #:
0709-02-01
CONTACT:
Suzi Cook-Turner 916-774-5414 [email protected] Trisha Isom 916-746-1239 [email protected]
END OF CONSENT CALENDAR
8. SPECIAL REQUESTS/REPORTS/PRESENTATION
8.1. Letter of Support for The Gathering Inn's State of California Community Care Expansion Program Funding Application
Memo from Economic Development Director Melissa Anguiano and Assistant City Manager Dion Louthan recommending the City Council provide direction to staff regarding a Letter of Support for The Gathering Inn's application to the California Department of Health Care Services and California Department of Social Services Community Care Expansion program for California Health and Human Services Agency infrastructure funding to establish a 30-bed medical respite center at 300 Elefa Street in Roseville, and if direction is given, to issue such Letter of Support; adopt RESOLUTION NO. 22-348 LETTER IN SUPPORT FOR THE
GATHERING INN’S APPLICATION TO THE CALIFORNIA DEPARTMENT
OF HEALTH CARE SERVICES AND CALIFORNIA DEPARTMENT OF
SOCIAL SERVICES COMMUNITY CARE EXPANSION PROGRAM. Staff is seeking direction from Council regarding a requested letter of support for The Gathering Inn’s application to the California Department of Health Care Services and California Department of Social Services Community Care Expansion program for California Health and Human Services Agency infrastructure funding to establish a 30-bed medical respite center in the City and authorize the Mayor to sign any such letter on behalf of the City. There is no fiscal impact to the City’s General
Fund.
CC #:
2294
File #:
0709-05
CONTACT:
Melissa Anguiano 916-774-5284 [email protected] Dion Louthan 916-774-5362 [email protected]
Economic Development Director Melissa Anguiano made the presentation to the City Council.
The Gathering Inn Chief Executive Officer Keith Diederich spoke in support of the proposal.
Reverend Cliff Haggenjos spoke in support of the proposal.
Deacon Marcia Hansen spoke in support of the proposal.
The following individuals spoke on concerns about the project:
Lewis McGeorge
Dawn (last name unknown)
Eric Eisenhammer
Rick Baron
Sandy Bryan
Hannah Fox
Sarah McGeorge
Andrew Burmingham
Camilla (last name unknown)
Sheryl Charleson
Marsha Amont
Leslie (last name inaudible)
Lynda Lawson
Seth Linkhard
Michael Adams spoke in support of the proposal.
Item died for lack of a motion.
Meeting recessed at 8:15 p.m.
Meeting reconvened at 8:19 p.m.
8.2. Citywide Strategic Technology Roadmap & Cybersecurity Assessment (Years 2022-2027)
Memo from Chief Information Officer Hong Sae recommending the City Council accept an informational item regarding the Citywide Strategic Technology Roadmap & Cybersecurity Assessment (Years 2022-2027).
There is no fiscal
impact as a result of this informational report.
CC #:
2271
File #:
0800-05
CONTACT:
Hong Sae 916-774-5152 [email protected]
Chief Information Officer Hong Sae made the presentation to the City Council.
No public comment received.
For information only. No action taken.
9. ORDINANCES
9.1. Citywide Customer Relationship Management (CRM) Project - Contract Purchase Agreement and Budget Adjustment
Memo from Information Technology Business Systems Analyst Melissa Hernandez and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 22-340 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ROCK SOLID TECHNOLOGY, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002485); and adopt ORDINANCE NO. 6548 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a contract purchase agreement with Rock Solid Technology, Inc. to implement the citywide Customer Relationship Management (
CRM)
software by Rock Solid's OneViewCRM for Dynamics and
CitiBot’s Artificial Intelligence Chat Bot programs. Staff recommends Council also delegate authority to the Chief Information Officer to approve additional costs within a 10% contingency during implementation to cover any unanticipated changes.
The
project cost of $375,595, including the 10% contingency of $34,145, will be funded by the Information Technology (IT) Operations Fund. The current project budget is $250,000. A budget adjustment of $125,595 is recommended from the IT Operations Fund to fully fund the project.
Staff also requests authorization to
execute optional yearly renewals without further Council approval for the annual maintenance, contingent on Council approval of the yearly budget. Annual software maintenance fees for year 2 through year 5 averaging approximately $261,242 per year will be budgeted in the
IT Operations Fund
and allocated to City departments
by internal service fund charges. The total cost for the five-year contract is $1,420,563.26.
CC #:
2284
File #:
0800-05 & 0201-01
CONTACT:
Melissa Hernandez 916-774-5107 [email protected]
Chief Information Officer Hong Sae made the presentation to the City Council.
Business Systems Analyst Melissa Hernandez continued the presentation.
No public comment received.
Motion by Bruce Houdesheldt, seconded by Pauline Roccucci, to adopt RESOLUTION NO. 22-340 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ROCK SOLID TECHNOLOGY, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002485); and adopt ORDINANCE NO. 6548 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS
ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Roccucci
Absent: Mendonsa
10. APPOINTMENTS
10.1. Unscheduled Vacancy - Parks and Recreation Commission Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint one (1) individual to the Parks & Recreation Commission to a term expiring on December 31, 2022 from the applications received from Renee Borowaik, Casey Mills, Gretchen Montes de Oca, and Kasia Williams.
CC #:
2256
File #:
0103 & 0103-05-02
CONTACT:
Katrina Six 916-774-5267 [email protected]
City Clerk Carmen Avalos made the presentation to the City Council.
No public comment received.
Motion by Pauline Roccucci, seconded by Bruce Houdesheldt, to appoint Renee Borowiak to the Parks & Recreation Commission to a term expiring on December 31, 2022. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Roccucci
Absent: Mendonsa
11. COUNCIL REPORTS / PUBLIC COMMENTS
Richard Wukmir spoke in support of the City applying for the Federal Government's Safe Streets for All grant.
Police Department Expansion and Fire Station 8 -
Councilmember Roccucci
spoke on the items approved on the agenda.
Fire Station 8
- Councilmember Roccucci mentioned the upcoming project.
Cooling Center at Downtown Roseville Library
- Councilmember Roccucci
reminded citizens of the facility.
Barton Road Water Treatment Plant 50th Anniversary
- Vice Mayor
Houdesheldt announced the Environmental Utilities Department received the California Association of Public Information Officials' Excellence in Public Information and Communications award for their outreach on the event.
GFX Event
- Councilmember Alvord reported.
The Venture Lab
- Councilmember Alvord reported on attendance.
Roseville Electric
- Mayor Bernasconi commended staff on their work and
communication during the heatwave.
Homeless Task Force Meeting
- Mayor Bernasconi reported.
12. ADJOURNMENT
Mayor Krista Bernasconi adjourned the meeting at 9:02 p.m.