Roseville City Council
October 19, 2022

AGENDA
October 19, 2022

CITY COUNCIL

HOUSING SUCCESSOR
6:00 p.m.

Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
The meeting may be viewed on Comcast channel 14, Consolidated Communications channel 73, and AT&T U-Verse. City Council meetings are also video streamed live on the City’s website at roseville.ca.us/watch and roseville.ca.us/agenda, and the City’s YouTube channel at youtube.com/CityofRosevilleCa.

If you need a disability-related modification or accommodation to participate in this meeting, please contact Voice: 916-774-5200, TDD: 916-774-5220. Requests must be made as early as possible.

THE CITY OF ROSEVILLE WELCOMES YOUR PARTICIPATION
If an agenda item is open to public comment, such public comment shall be addressed to the chair of the meeting.

Public Comment
- Speakers have three minutes under Public Comment to speak on issues that
are not listed on the agenda and are within the City's jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda.

Consent Calendar
- If applicable, the Consent Calendar consists of routine items that may be approved by one motion. Any person can remove an item from the Consent Calendar to be discussed separately.

Agenda Items
- Speakers have five minutes to address items that are listed on the agenda.

Americans with Disabilities Act
- Notify the City Clerk or Secretary at least 72 hours in advance if special assistance is required to participate in a meeting including the need of auxiliary aids or services.

Audio/Visual Presentations
- If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk or Secretary at least 72 hours in advance.

Security procedures are in place to attend Roseville City Council meetings.

All attendees must
successfully pass through a security metal detector.

Any person with a prohibited item will not be
allowed entry.

Prohibited items include, but are not limited to: firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/ any weapons and/or dangerous devices of any kind, illegal drugs and alcohol.

Roseville City Clerk 311 Vernon Street, Roseville, CA 916-774-5200 TDD 916-774-5220

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE

4. MEETING PROCEDURES

5. PRESENTATIONS

5.1. Proclamation - Manufacturing Awareness and Appreciation Month October 2022 The City of Roseville

appreciates local manufacturers and commends them for
their commitment to the betterment of the City of Roseville and hereby
proclaims October 2022 as Manufacturing Awareness and Appreciation Month.

CONTACT:

Blair Hutchison 916-774-5266 [email protected]

6. PUBLIC COMMENTS

7. CONSENT CALENDAR

BEGINNING OF CONSENT CALENDAR
Bids / Purchases / Services

7.1. Flood Seal Multi-Port Connectors (RFQ 10-3329) - Purchase Order Memo from Buyer Sue Jessup and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 22-393 APPROVING AN ANNUAL PURCHASE ORDER FOR FLOOD SEAL MULTI-PORT CONNECTORS. Staff requests Council authorize open purchase orders with OneSource Supply Solutions, LLC as the lowest responsive and responsible bidder for the purchase of Flood Seal multi-port connectors SHC 500-4 in response to RFQ 10-3329. The Electric Department has an ongoing requirement for submersible secondary connectors that are utilized in residential subdivisions to connect distribution transformers to meters that supply low voltage power to customers. Funding is included in the Electric Department’s Contribution in Aid of Construction Capital Improvement Project budget for new construction, with the cost ultimately being paid for by the developer. Funding for aged and failed equipment is included in the Electric Department’s Electric Construction and Maintenance budget. The estimated total annual spend for FY2022/23 is $425,000. Spending for future renewals will be contingent upon Council approval of budgets.

CC #:
2352
File #:
0203-07
CONTACT:

Sue Jessup 916-746-1702 [email protected]

7.2. Fleet Vehicle Purchases – Purchase Orders and Contract Purchase Agreement Memo from Fleet Manager Brian Craighead and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-392

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND STOMMEL INC. DBA LEHR,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE (3002556). Staff requests approval of a purchase order to R.C.A. Investments Inc. dba Long Beach BMW Motorcycles for five (5) BMW R1250 RT Police motorcycles utilizing RFQ 10- 3332 in the amount of $173,034; and approve a purchase order to Towne Motor Co dba Towne Ford Sales for three (3) Ford Interceptor Utility Hybrids utilizing RFQ 10-3334 in the amount of $165,989; and approve a contract purchase agreement with Stommel, Inc. dba LEHR to provide public safety vehicle parts and services utilizing Placer County's contract# SCN105300 in an amount not to exceed $150,000 for FY2022-23 vehicles; and approve a purchase order to Towne Motor Co dba Towne Ford Sales for four (4) Ford Superduty trucks utilizing RFQ 10-3333, in the amount of $220,675; and approve a purchase order to Napa Valley Ford Lincoln Mercury, Inc. dba Napa Ford Lincoln for eight (8) Ford Superduty trucks with utility or flatbed bodies utilizing RFQ 10-3335, in the amount of $694,345. Funding for these vehicles and the contract purchase agreement is included in the FY2022-23 Fleet Replacement Fund and Electric Fund budgets.

CC #:
2351
File #:
0203-01
CONTACT:

Brian Craighead 916-774-5731 [email protected]

7.3. Generation Control System Support – Sole Source Contract Purchase Agreement
Memo
from Electric Technology System Administrator Sage Armstrong and Electric Utility Director Daniel Beans recommending the City Council adopt RESOLUTION NO. 22-405

APPROVING A SOLE SOURCE CONTRACT

PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND EMERSON PROCESS MANAGEMENT POWER &
WATER SOLUTIONS INC., AND AUTHORIZING THE CITY MANAGER
TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002481) .

Staff requests Council approval to execute the sole source contract purchase agreement with Emerson Process Management Power and Water Solutions, Inc. to support and maintain the Roseville Energy Park and Roseville Power Plant 2 control systems. The term of the five-year agreement is from July 1, 2022 through June 30, 2027. The total cost of the agreement is not to exceed $513,409. Funding of $96,701 for the first year of the agreement is included in the FY2022-23 Electric Fund budget. Future funding is contingent on the approval of the respective annual budgets.

CC #:
2368
File #:
0203-07
CONTACT:

Sage Armstrong 916-774-5679 [email protected]

7.4. Geographic Information System - Contract Purchase Agreement Memo from
IT Program Manager Brian Johnson and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 22-398

APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT,

BY AND BETWEEN THE CITY OF ROSEVILLE AND ENVIRONMENTAL
SYSTEMS RESEARCH INSTITUTE, INC., AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE (3002490). Staff
requests Council approval of a contract
purchase agreement with Environmental Systems Research Institute, Inc. for a Citywide Geographic Information Systems three (3) year Enterprise License Agreement (ELA) renewal. The total cost of the ELA is $115,000 per year for an overall cost of $345,000. Funding is included in Information Technology Operations Fund budget.

CC #:
2364
File #:
0203-06
CONTACT:

Brian Johnson 916-774-5141 [email protected]

Resolutions

7.5. Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) - Intent to Form
Memo from Management Analyst
Jeannine Thrash and Assistant City
Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 22-400 A RESOLUTION OF INTENTION

OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE TO FORM A

COMMUNITY FACILITIES DISTRICT AND LEVY A SPECIAL TAX IN PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES) TO FINANCE THE ACQUISITION AND

CONSTRUCTION OF CERTAIN PUBLIC FACILITIES IN AND FOR
SUCH COMMUNITY FACILITIES DISTRICT; and adopt RESOLUTION NO. 22-401 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

ROSEVILLE OF INTENTION TO INCUR BONDED INDEBTEDNESS TO

FINANCE THE ACQUISITION AND CONSTRUCTION OF CERTAIN

PUBLIC FACILITIES IN AND FOR PARKSIDE AT SIERRA VISTA
COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES).

A
developer, FD-24 LLC, has requested to form a Community Facilities District within the Sierra Vista Specific Plan in order to fund certain authorized facilities and fees in the future.

The project is approximately 11 acres and will develop
135 medium density residential for-rent units. Because the project consists of for-rent single family homes, b
onds will not be issued until after a change in
ownership of any parcel within the district. The bond authorization request will be taken to Council at that time.

Formation of the district will not impact the City's
General Fund.

CC #:
2366
File #:
0206-03-01
CONTACT:

Jeannine Thrash 916-774-5473 [email protected]
Dennis Kauffman 916-774-5313 [email protected]

7.6. Designation of Agent for Federal Financial Assistance Memo from Accounting Supervisor Kyle Horton and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 22-406 DESIGNATION OF
APPLICANT'S AGENT RESOLUTION FOR NON-STATE AGENCIES.

Staff requests approval to update the name of City staff serving as the Authorized Agent of the City for the purpose of obtaining federal and/or financial assistance from the Federal Emergency Management Agency and the California Office of Emergency Services to Dennis Kauffman, Assistant City Manager/Chief Financial Officer and Dominick Casey, City Manager. Approval of the resolution has no direct fiscal impact, but the updated form is required to continue to pursue federal and state reimbursement for eligible COVID-19 pandemic expenditures. Expenditures incurred between March 2020 and June 2022, totaling $613,780, have been submitted for potential reimbursement, including $247,012 for the General Fund.

CC #:
2369
File #:
0200
CONTACT:

Estela Roig
916-774-5380
[email protected]

7.7. On-Call Architectural Design Services for Aquatics Facilities – Professional Design Services Agreement
Memo from Park Development Project Manager Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 22-397 APPROVING AN ON-CALL PROFESSIONAL

DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND STUDIO W ASSOCIATES, INC., DBA STUDIO W

ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a professional design services agreement with Studio W Associates, Inc., dba Studio W Architects for capital improvement projects at the City’s three aquatic facilities (Johnson Pool, Mike Shellito Indoor Pool, and Roseville Aquatics Complex) over the next five years. The initial term of the agreement will be from the date of award through June 2024 and includes the option of two additional one-year extensions. Funding for professional services shall be provided through capital improvement projects as approved during the fiscal year budgets, or an approved professional services budget. Project specific quotes will be obtained prior to the start of any work. The initial agreement will be from date of award through June 2024 and is not to exceed $600,000. Future year annual compensation is not to exceed $250,000 per year, for a total contract amount not-to-exceed $1,100,000. There will be no impact to the General Fund.

CC #:
2363
File #:
0704
CONTACT:

Heather Buck 916-774-5254
[email protected]

7.8. City Council/Boards, Commissions, & Committees Administrative Standards Updates
Memo from City Attorney Michelle Sheidenberger and City Clerk Carmen Avalos recommending the City Council adopt RESOLUTION NO. 22-391

APPROVING THE CITY COUNCIL/BOARDS, COMMISSIONS, AND
COMMITTEES ADMINISTRATIVE STANDARDS UPDATES. Staff
requests Council approve updates to the City Council/Boards, Commissions, & Committees Administrative Standards. Section 4.06 of the Roseville City Charter authorizes the City Council to establish its own meeting procedures.

Prior to 2019, the City Council and the thirteen Boards, Commissions, and Committees had their own separate meeting procedures. On February 20, 2019, the City Council adopted a resolution to consolidate the individual meeting procedures into one Administrative Standards document.

Updates are now
needed to the Administrative Standards due to changes in the law, changes in City policy, and to address areas currently not addressed in the standards. There is no fiscal impact associated with this request.

CC #:
2350
File #:
0102-04 & 0103
CONTACT:

M. Sheidenberger 916-774-5325 [email protected]

7.9. Prospera at Fiddyment Ranch - Workforce - Affordable Rental Housing Agreement
Memo from Housing Analyst Suzanne Acrell and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-394 APPROVING AN AFFORDABLE RENTAL

HOUSING AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND FIDDYMENT WORKFORCE PARTNERS, L.P., AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.

Staff requests Council approval of the Affordable Rental Housing Agreement for the Hampstead Partner's workforce housing project in the West Roseville Specific Plan. The agreement will support the City's General Plan in meeting the affordable housing goals. No General Fund resources will be used in the development of this project.

CC #:
2355
File #:
0709-03-02 & 0400-04-09-01
CONTACT:

Suzanne Acrell 916-774-5469 [email protected]

Ordinances (for introduction and adoption - appropriation/urgency measures)

7.10. HOUSING SUCCESSOR AGENCY/CITY COUNCIL - Budget Adjustment Memo from Housing Manager Trisha Isom and Economic Development Director Melissa Anguiano recommending the City Council adopt ORDINANCE NO. 6564 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL
YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment to allocate $250,000 of Successor Agency controlled funds to the Permanent Local Housing Allocation Project to fully fund the 2022/2023 Homeless Prevention and Rapid Rehousing program. The recommended actions do not result in any cost to the General Fund.

CC #:
2361
File #:
0709-05 & 0201-01
CONTACT:

Trisha Isom 916-746-1239 [email protected]
Claudia Carreno 916-774-5476 [email protected]

7.11. Prospera at Fiddyment, Affordable Rental Housing
- Housing Trust Fund Loan
Agreement, Promissory Note, Deed of Trust, and Regulatory Agreement and Budget Adjustment
Memo from Housing Analyst
Suzanne Acrell and Economic Development
Director Melissa Anguiano recommending the
City Council adopt
RESOLUTION 22-389

APPROVING A HOUSING TRUST FUND LOAN

AGREEMENT, PROMISSORY NOTE, DEED OF TRUST AND A

REGULATORY AGREEMENT AND DECLARATION OF RESTRICTIVE

CONVENANTS, BY AND BETWEEN THE CITY OF ROSEVILLE AND

FIDDYMENT AFFORDABLE PARTNERS, LP, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT AND ANY OTHER RELATED

DOCUMENTS ON BEHALF OF THE CITY OF ROSEVILLE
;
and
adopt ORDINANCE NO. 6561 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.

Staff
requests Council approval of the
necessary loan documents and regulatory
agreement
between the City and Fiddyment Affordable Partners, L.P. to fund the
Prospera at Fiddyment affordable housing project, in the West Roseville Specific Plan, in the amount of $2.5 million. The Prospera at Fiddyment will include 94 units.

The recommended loan documents and regulatory agreement support the City's General Plan in meeting affordable housing goals. The City's Local Housing Trust Fund receives funding from developer in-lieu fees, payoffs from resales and payoffs from developer subsidy loans. The Housing Division has funding available in the Local Housing Trust Fund and will pair it with the recently increased State Housing & Community Development Local Housing Trust Fund award of $2.8 million. The recommended budget adjustment appropriates the grant award of $2.8 million in the Grants Fund and the required matching funds of $2.8 million in the City's Local Housing Trust Fund, providing a total of $5.6 million for projects. The spending plan for the remaining grant funds will be brought forward to the City Council at a later date. No General Fund resources will be used in the development of this project.

CC #:
2348
File #:
0709-03-02 & 0400-04-09-1 & 0201-01
CONTACT:

Suzanne Acrell 916-774-5469 [email protected]

7.12. Traffic Signals & Roadway Improvements - Budget Adjustment Memo from Engineering Manager Stefanie Kemen and Public Works Director Jason Shykowski recommending the City Council adopt ORDINANCE NO. 6562 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR
2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve a budget adjustment in the amount of $480,000 for the design of four new traffic signals on Blue Oaks Blvd and Westbrook Drive necessary to mitigate traffic impacts associated with development in west Roseville on the new Roseville Sports Complex. The total estimated cost of the project is $5,680,000 and will be funded by the Blue Oaks Blvd Fee Fund and Westpark Drive Fee Fund, the Traffic Mitigation Fund, and the General Fund.

CC #:
2358
File #:
0900-04-03 & 0201-01
CONTACT:

Stefanie Kemen 916-746-1300 [email protected]

7.13. West Roseville Specific Plan - Fiddyment Phase 3 Bike Trail Project - City/Developer Reimbursement Agreement Amendment and Budget Adjustment
Memo from Alternative Transportation Analyst Suzanne Engelke and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 22-396 APPROVING A SECOND AMENDMENT TO

CITY/DEVELOPER REIMBURSEMENT AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND JEN CALIFORNIA 15, LLC,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6563 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR
2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.

Staff
requests Council approval of a second amendment to a reimbursement agreement with JEN California 15, LLC, and a budget adjustment for $40,105 from the Neighborhood Park – West Roseville Specific Plan Fund to complete a bike trail in the West Roseville Specific Plan and close out the project. No General Fund resources are used for the project.

CC #:
2360
File #:
0400-04-09-1 & 0201-01
CONTACT:

Suzanne Engelke 916-746-1289
[email protected]

7.14. Community Development Block Grant - Budget Adjustment Memo from Housing Analyst Kristine Faelz and Economic Development Director Melissa Anguiano recommending the City Council adopt ORDINANCE NO. 6565 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL
YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment for the FY2022-23 Community Development Block Grant Fund to increase expenditures, and associated revenues, funded by awarded grant funding, unexpended entitlement funding, and estimated program income, to a total expenditure budget of $1,859,253. This budget adjustment uses Community Development Block Grant funds and will not impact the City's General Fund.

CC #:
2362
File #:
0113-02 & 0201-01
CONTACT:

Kristine Faelz 916-774-5451 [email protected]
Claudia Carreno 916-774-5476 [email protected]

Reports / Requests

7.15. Occupational Health Services – Increase in Spending Authority Memo from Human Resources Technician Michele Fitzgerald and Human Resources Director Stacey Peterson recommending the City Council approve an increase in spending authority for a professional services agreement for Occupational Health Services with Mobile-Med Work Health Solutions, Inc that was approved by City Council on January 20, 2021. The estimated yearly expenditure for these services will increase from $75,000 per year to $210,000.

The Human Resources Department and Fire Department budgets in the General Fund have funds to cover the increased cost with the current fiscal year budget.

CC #:
2353
File #:
0600
CONTACT:

Michele Fitzgerald 916-774-5217 [email protected]

7.16. Sierra Vista Lots FD-32 and FD-41 Final Map
Memo from Assistant Engineer Kerry Andrews and Development Services Director Mike Isom recommending the City Council approve the Sierra Vista Lots FD-32 and FD-41 final map. Engineering has completed its review of the final map and found that it is in compliance with the approved tentative map. This map will be creating 3 large lots for future development. The actions requested have no fiscal impact to the City's General Fund.

CC #:
2357
File #:
0400-04-12-01 & 0400-07
CONTACT:

Kerry Andrews 916-774-5346 [email protected]

END OF CONSENT CALENDAR

8. RESOLUTIONS

8.1. 6382 Phillip Road – Option and Purchase and Sale Agreement Amendment Memo from Economic Development Project Manager Robert Cline and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 22-395 APPROVING A SECOND

AMENDMENT TO OPTION AND PURCHASE AND SALE AGREEMENT,

BY AND BETWEEN THE CITY OF ROSEVILLE AND PDC

SACRAMENTO LPIV, LLC, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval
of a second amendment to the option and purchase
and sale with PDC Sacramento LPIV, LLC. The agreement extends the “Due
Diligence Period”
to the time entitlements which are issued by the City and all appeals periods have expired.

This amended term appropriately aligns the Due
Diligence Period to the First Phase Option Period. At the time Panattoni Development Company
obtains all entitlements of the entire property, they will have 180 days from the date entitlements are issued by the City to acquire a portion of the property consisting of a minimum of 35 acres. Approval of this amendment
will result in future property sales that will increase the Strategic Improvement Fund balance during each phase of property purchase.

Within 180
days from the date entitlements are issued by the City, the
First Phase Option
Period
of at least 35 acres is expected to result in a minimum of approximately $1.2 million ($34,519/acre)
.

CC #:
2359
File #:
0209
CONTACT:

Robert Cline 916-746-1172 [email protected]

8.2. Property Assessed Clean Energy (PACE) Programs - Financing Authorization Memo from
Electric Customer Programs Supervisor David Bradford
and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 22-402 CONSENTING TO THE INCLUSION OF

PROPERTIES WITHIN THE TERRITORY OF THE CITY IN THE CSCDA OPEN PACE PROGRAMS; AUTHORIZING THE CALIFORNIA

STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO ACCEPT

APPLICATIONS FROM PROPERTY OWNERS, CONDUCT

CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY

CONTRACTUAL ASSESSMENTS WITHIN THE TERRITORY OF THE
CITY; AND AUTHORIZING RELATED ACTIONS; and adopt
RESOLUTION NO. 22-403 CONSENTING TO INCLUSION OF

COMMERCIAL, INDUSTRIAL AND AGRICULTURAL, PROPERTIES
WITHIN THE CITY’S JURISDICTION IN THE GOLDEN STATE FINANCE AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 2014-1 (CLEAN

ENERGY) TO FINANCE RENEWABLE ENERGY IMPROVEMENTS,

ENERGY EFFICIENCY AND WATER CONSERVATION

IMPROVEMENTS, ELECTRIC VEHICLE CHARGING

INFRASTRUCTURE, SEISMIC RETROFITTING, FIRE PREVENTION

AND OTHER IMPROVEMENTS AND APPROVING ASSOCIATE

MEMBERSHIP IN THE JOINT EXERCISE OF POWERS AUTHORITY
RELATED THERETO; and adopt RESOLUTION NO. 22-404

CONSENTING TO INCLUSION OF COMMERCIAL, INDUSTRIAL AND
AGRICULTURAL PROPERTIES WITHIN THE CITY’S JURISDICTION IN

THE GOLDEN STATE FINANCE AUTHORITY PROGRAM TO FINANCE

RENEWABLE ENERGY GENERATION, ENERGY AND WATER

EFFICIENCY IMPROVEMENTS, ELECTRIC VEHICLE CHARGING

INFRASTRUCTURE, SEISMIC RETROFITTING, FIRE PREVENTION

AND OTHER IMPROVEMENTS AND APPROVING ASSOCIATE

MEMBERSHIP IN THE JOINT EXERCISE OF POWERS AUTHORITY

RELATED THERETO
.

Staff requests Council approve the operation of
Property Assessed Clean Energy (PACE) programs operating under the Joint Exercise of Powers Agreement with the California Statewide Communities Development Authority already established by Resolution No. 94-307. Staff also recommends Council approve membership in the Golden State Finance Authority (GSFA) Joint Exercise of Power Authority Agreement and approve the operation of PACE programs included within the GSFA agreement. Adoption of the resolutions and actions contained herein will not result in any costs to the City. All costs of marketing, financial, and program administration are borne by the program administrators.

CC #:
2367
File #:
0800-03
CONTACT:

David Bradford 916-746-1672
[email protected]

9. APPOINTMENTS

9.1. Economic Development Advisory Committee - Bi-Annual Vacancy Appointment Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2025 from the applications received from: Eric Avery, Angela Tsukiji, and Matthew Van
Leeuwen
.

CC #:
2372
File #:
0103-44-03
CONTACT:

Katrina Six 916-774-5267 [email protected]

10. REPORTS / PUBLIC COMMENTS

11. ADJOURNMENT

COUNCIL COMMUNICATION
CC #:
2354
File #:
0102-06
Title:

Proclamation - Manufacturing Awareness and Appreciation Month October 2022 Contact:

Blair Hutchison 916-774-5266 [email protected]

Meeting Date: 10/19/2022
Item #: 5.1.

RECOMMENDATION TO COUNCIL
The City of Roseville

appreciates local manufacturers and commends them for their commitment to the betterment of the City of Roseville and
hereby proclaims October 2022 as Manufacturing
Awareness and Appreciation Month.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Not applicable.

Respectfully Submitted,
Blair Hutchison, City Clerk Technician
Carman Avalos, City Clerk

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Proclamation - Manufacturing Awareness and Appreciation Month

COUNCIL COMMUNICATION
CC #:
2352
File #:
0203-07
Title:

Flood Seal Multi-Port Connectors (RFQ 10-3329) - Purchase Order Contact:

Sue Jessup 916-746-1702 [email protected]

Meeting Date: 10/19/2022
Item #: 7.1.

RECOMMENDATION TO COUNCIL
Staff recommends Council authorize open purchase orders with OneSource Supply Solutions, LLC as the lowest responsive and responsible bidder for the purchase of Flood Seal multi-port connectors SHC 500-4 in response to RFQ 10-3329.

The bid allowed for four optional renewal years at one-year intervals. Staff requests authorization to continue utilizing the remaining optional renewal years without further Council approval, provided that the applicable budget is approved by the City Council each year, or until the contract expires or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Electric Department has an ongoing requirement for submersible secondary connectors that are utilized in residential subdivisions to connect distribution transformers to meters that supply low voltage power to customers. These are needed to provide a reliable, safe weather-resistant connection of cable inside the secondary boxes. This item is purchased on an as-needed basis throughout the year for use in the new construction, repair, and maintenance throughout the City of Roseville.

A formal bid was issued with the following vendor responses:

Bidder

Unit Price

OneSource Supply Solutions, LLC

$102.88

Anixter Power Solutions

$113.26

Mader Supply, LLC

$166.86

FISCAL IMPACT
The estimated total annual spend is $425,000 for FY2022-23. Funding is included in the Electric Department’s Contribution in Aid of Construction (CIAC) Capital Improvement Project budget for new construction, with the cost ultimately being paid for by the developer. Funding for aged and failed equipment is included in the Electric Department’s Electric Construction and Maintenance budget.

Spending for future renewals will be contingent upon Council approval of budgets. Estimated spending for the four optional renewal years (FY2023-24 through FY2026-27) is $425,000 per fiscal year.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and
§15378.

The purchase of multi-port connectors meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Sue Jessup, Buyer
Dennis Kauffman, Assistant City Manager/Chief Financial Officer

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-393
RESOLUTION NO. 22-393

APPROVING AN ANNUAL PURCHASE ORDER FOR THE PURCHASE OF

FLOOD SEAL MULTI-PORT CONNECTORS

WHEREAS, an annual purchase order for the purchase of flood seal multi-port connectors, between the City of Roseville and OneSource Supply Solutions, LLC, has been reviewed by the Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

BE IT FURTHER RESOLVED that four (4) additional one (1) year renewals are hereby approved without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2351
File #:
0203-01
Title:

Fleet Vehicle Purchases – Purchase Orders and Contract Purchase Agreement Contact:

Brian Craighead 916-774-5731 [email protected]

Meeting Date: 10/19/2022
Item #: 7.2.

RECOMMENDATION TO COUNCIL
RFQ 10-3332
Staff recommends City Council approve a purchase order to R.C.A. Investments Inc. dba Long Beach BMW Motorcycles for five (5) BMW R1250 RT Police motorcycles utilizing RFQ 10-3332 as replacements for Fleet ID 17-500, 17-501, 17-506, 17-507, and 17-508 approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $173,034.

RFQ 10-3334
Staff recommends City Council approve a purchase order to Towne Motor Co dba Towne Ford Sales for three (3) Ford Interceptor Utility Hybrids utilizing RFQ 10-3334 as a replacement for Fleet ID 18-055 and two fleet additions approved in the FY2022-23 Fleet Replacement budget.

The total cost, including options and sales tax, is $165,989.

Placer County
Staff recommends City Council adopt a resolution to approve a contract purchase agreement with Stommel, Inc. dba LEHR to provide parts and services to up-fit new public safety vehicles utilizing Placer County’s contract# SCN105300 in the amount not to exceed $150,000, and authorize the City Manager to execute the agreement.

RFQ 10-3333
Staff recommends City Council approve a purchase order to Towne Motor Co dba Towne Ford Sales for four (4) Ford Superduty trucks utilizing RFQ 10-3333 as a replacement for Fleet ID 12- 249 and three fleet additions approved in the FY2022-23 Fleet Replacement budget. The total cost, including options and sales tax, is $220,675.

RFQ 10-3335
Staff recommends City Council approve a purchase order to Napa Valley Ford Lincoln Mercury, Inc. dba Napa Ford Lincoln for eight (8) Ford Superduty trucks with utility or flatbed bodies utilizing RFQ 10-3335 as replacements for Fleet ID 12-277, 12-293, 12-219, 06-443, 12-357 and three fleet additions approved in the FY2022-23 Fleet Replacement and Electric Fund budget. The total cost, including options and sales tax, is $694,345.

BACKGROUND
RFQ 10-3332
The Police Department is purchasing five (5) BMW R1250 RT Police motorcycles as replacements for Fleet ID 17-500, 17-501, 17-506, 17-507 and 17-508. The motorcycles are used by the Police Department to enforce traffic laws, respond to collisions, service calls, as well as attend community events throughout the City.

A formal bid was issued with the following vendor response

Vendor

Total price (with all potential options)

Long Beach BMW

$173,033.75
Long Beach, CA

RFQ 10-3334
The Police Department is purchasing three (3) Ford Interceptor hybrids as a replacement for Fleet ID 18-055 and two fleet additions. These vehicles will be driven by police officers and used as patrol vehicles to respond to calls for service, emergencies, perform proactive enforcement, and follow up on investigations.

RFQ 10-3334 included options, which were not selected so the PO price will be lower than the total bid price.

A formal bid was issued with the following vendor responses

Vendor

Total price (with all potential options)

Towne Ford Sales

$166,290.84
Redwood City, CA

Napa Ford

$167,874.00
Napa, CA

A1 Financial Service LLC

$197,085.60
Moreno Valley, CA

Placer County
The Public Works Fleet Services division is purchasing new public safety vehicles that require up- fitting before being placed into service. The Placer County contract# SCN105300 for public safety vehicle parts and services was competitively bid in 2019 with a five-year contract period and one-year renewals. The bid is currently in the third year of the contract.

The equipment needed for each vehicle includes but is not limited to light bars, sirens, push bumpers, gun locks, flashing lights, decals, partitions, center consoles, computer stands, wiring, and mounting brackets.

RFQ 10-3333
The Public Works Streets Maintenance Division is purchasing one (1) Ford Superduty truck as a fleet addition. This vehicle will be used to deliver traffic control devices and crash barriers for special events throughout the year. The truck will also be used to help with traffic control for paving, and the drainage section's projects.

The Public Works Facility Services division is purchasing one (1) Ford Superduty truck as a fleet addition. This truck is assigned to a new building maintenance technician for the purpose of carrying tools and the materials needed to perform maintenance and repair on all City owned buildings. In addition, this truck will be used to tow several different equipment trailers and respond to after-hours emergencies.

The Environmental Utilities Wastewater Collections division is purchasing two (2) Ford Superduty trucks as a replacement for Fleet ID 12-249 and a fleet addition. These trucks will be for Senior Wastewater Maintenance Workers to allow them to supervise and inspect multiple work sites simultaneously within the City. They will also be able to respond to calls for service quickly by not having to take a crew truck from a work site.

RFQ 10-3333 included options, which were not selected so the PO price will be lower than the total bid price.

A formal bid was issued with the following vendor responses

Vendor

Total price (with all potential options)

Towne Ford Sales

$223,223.08
Redwood City, CA

Napa Ford

$230,600.00
Napa, CA

RFQ 10-3335
The Public Works Facility Services Division is purchasing two (2) Ford Superduty trucks with utility bodies as replacements for Fleet ID 12-277 and 12-293. These trucks are assigned to building maintenance technicians to carry tools and the materials needed to perform maintenance and repair on all City buildings. In addition, these trucks are used to haul equipment trailers and respond to after-hours emergencies.

The Environmental Utilities Water Distribution division is purchasing two (2) Ford Superduty trucks with utility bodies as a replacement for Fleet ID 12-219 and one fleet addition. The first truck is used for new meter installs, large and small meter repairs, finance work orders, and regulatory compliance along with emergency response when needed. The second truck is used for a new valve exercising program in support of Title 22 compliance, for water quality flushing and fire hydrant maintenance along with emergency calls as needed.

The Roseville Electric Construction and Maintenance Division is purchasing one (1) Ford Superduty truck with a flatbed as a new fleet addition. The truck will be assigned to the distribution line construction crew for daily line maintenance and construction projects. The vehicles routinely work in undeveloped areas of new construction that require four wheel drive capability. These vehicles tow trailers and equipment to job sites as well as respond to emergencies both during and after business hours.

The Fire Department is purchasing one (1) Ford Superduty truck with a flatbed body as a replacement for Fleet ID 06-443. The truck is used to tow the Self Contained Breathing Apparatus (SCBA) trailer and responds to emergency calls as needed. The trucks flatbed allows for large equipment moves of hose, drums of foam, air tanks, and emergency equipment.

The Public Works Traffic Signals section is purchasing one (1) Ford Superduty truck with a utility body as a fleet addition. This truck will be used by the traffic signal maintenance workers to perform daily operations which include system maintenance, utility markings for construction, traffic control set up, equipment transfers and technician support. This truck also transports large palletized loads that need to be covered during inclement weather.

The Environmental Utilities Wastewater Collections division is purchasing one (1) Ford Superduty truck with a utility body as a replacement for Fleet ID 12-357. This truck is used for the inspection, maintenance and repair of valves, lift stations, sewer manholes and the collection system to ensure compliance with the state issued permit # SSO10935.

RFQ 10-3335 included options, which were not selected so the PO price will be lower than the total bid price. The bid also included three (3) utility body trucks for the Environmental Utilities Water Distribution division however due to the need to travel in and out of parking lots, apartment complexes and narrow alleys for backflow compliance two (2) trucks will be purchased instead and other vehicle types will be evaluated for the third vehicle.

A formal bid was issued with the following vendor responses

Vendor

Total price (with all potential options)

Napa Ford

$790,095.00
Napa, CA

Towne Ford Sales

$1,018,037.94
Redwood City, CA

Vehicle replacements are based on the Fleet Scoring System, which considers factors such as age, mileage, reliability, prior maintenance and repair costs, and current condition. Below are the vehicle replacement scores. A score of 23 or more indicates the vehicle is eligible for replacement.

Vehicle ID
Replacement Score
Vehicle Condition
17-500
23 Meets City replacement criteria
17-501
25 Meets City replacement criteria
17-506
25 Meets City replacement criteria
17-507
23 Meets City replacement criteria
17-508
23 Meets City replacement criteria
18-055
24 Meets City replacement criteria
12-249
23 Meets City replacement criteria
12-277
24 Meets City replacement criteria
12-293
24 Meets City replacement criteria
12-219
28 Meets City replacement criteria
06-443
24 Meets City replacement criteria
12-357
23 Meets City replacement criteria

FISCAL IMPACT
RFQ 10-3332
The total cost for five (5) BMW R1250 RT Police motorcycles including options and sales tax, is $173,034. Funding is included in the FY2022-23 Fleet Replacement Fund budget.

RFQ 10-3334
The total cost for three (3) Ford Interceptor Utility Hybrids including options and sales tax, is $165,989. Funding is included in the FY2022-23 Fleet Replacement Fund budget.

Placer County
The total cost for public safety parts and services will not exceed $150,000. Funding is included in the FY2022-23 Fleet Replacement Fund budget.

RFQ 10-3333
The total cost for four (4) Ford Superduty trucks, including options and sales tax, is $220,675.

Funding is included in the FY2022-23 Fleet ReplacementFund budget.

RFQ 10-3335
The total cost for eight (8) Ford Superduty trucks with utility or flatbed bodies, including options and sales tax, is $694,345. Funding is included in the FY2022-23 Fleet Replacement Fund and Electric Fund budgets.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of vehicles and services meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services

Respectfully Submitted,
Brian Craighead, Fleet Manager
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-392
Contract Purchase Agreement - LEHR
RESOLUTION NO. 22-392

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND STOMMEL INC. DBA LEHR, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a contract purchase agreement (3002556), for the purchase of parts and services to up-fit new public safety vehicles, by and between the City of Roseville and Stommel Inc. dba LEHR, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk
Contract Purchase Agreement 3002556
Supplier Details:

Company Stommel Inc dba LEHR
Contact Steve Adair
Address 4707 Northgate Blvd
Sacramento, CA 95834
Submit your response to:

Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 774-5708
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556
Agreement 3002556
Agreement Date 19-SEP-2022
Revision 0
Agreement Amount 150,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Stommel Inc dba LEHR
4707 Northgate Blvd
Sacramento, CA 95834
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials

SHALL PROVIDE THE PARTS AND INSTALLATION SERVICES TO UP FIT POLICE K9 UNITS, PATROL UNITS, FIRE AND PUBLIC SAFETY VEHICLES ON AN AS-

NEEDED BASIS FOR THE CITY OF ROSEVILLE'S FLEET SERVICES DIVISION UTILIZING PLACER COUNTY CONTRACT #SCN105300.

START DATE: EXECUTED AGREEMENT
END DATE: 6/28/24
PLEASE CONTACT PETER BREVIK AT 916-746-1754 OR BY EMAIL AT [email protected] FOR QUESTIONS REGARDING THIS AGREEMENT. **Total cost listed is an approximation only. The City does not guarantee whatsoever the actual value of this agreement.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 10020 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
Tiffany Valdez Phone 1-916-774-5708
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.

2 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or 3 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556

section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state and local laws and ordinances, including but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances 4 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556

may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e- mail delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

20. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

21. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

22. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that 5 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556

is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City Reserves the right to withold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/2/21 JS

6 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0

Contract Purchase Agreement 3002556

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT UNDER FORMAL BID LIMIT
General - Required Coverage:
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Insurance Verification
By signing the agreement included with this document, you are confirming that your company has the minimum insurance limits required above.

A copy of your insurance certificate is not required at this time. The City may request proof of insurance at any time.

Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202

7 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 Contract Purchase Agreement 3002556

8 DocuSign Envelope ID: F462B6AF-0038-49E4-AE7D-D553C1788EB0 President/Secretary
President/Secretary
Jim Stommel
Jim Stommel

COUNCIL COMMUNICATION
CC #:
2368
File #:
0203-07
Title:

Generation Control System Support – Sole Source Contract Purchase Agreement Contact:

Sage Armstrong 916-774-5679 [email protected]

Meeting Date: 10/19/2022
Item #: 7.3.

RECOMMENDATION TO COUNCIL
Staff
recommends that the City Council adopt a resolution to approve a sole source contract purchase agreement with Emerson Process Management Power and Water Solutions, Inc. for service and maintenance of the Roseville Energy Park and Roseville Power Plant 2 control systems.

BACKGROUND
The Roseville
Energy Park and Roseville Power Plant 2 utilize the Ovation Distributed Control System (DCS), which is supplied solely by Emerson, in order to control and monitor the majority of plant equipment including valves, pumps, motors, process flows, temperatures and pressures.

Emerson provides this proprietary software, the services and is the sole source for necessary upgrades required to maintain DCS program stability and security. By entering into a multiyear agreement with Emerson, Roseville Electric Utility will be able to take advantage of pricing discounts not offered with single year contracts. This contract purchase agreement allows Roseville Electric Utility to have a contract in place if any emergency repairs are necessary at the electric utility's generation facilities.

The electric utility will be invoiced annually by Emerson.

FISCAL IMPACT
The total cost of the five-year agreement is not to exceed $513,409. The cost of the service
agreement for FY2022-23 is $96,701.

Funding for the first year of the agreement is included in the FY2022-23 Electric Fund budget.

Future funding is contingent on the approval of the
respective annual budgets.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Sage Armstrong, Electric Technology System Administrator Daniel Beans, Electric Utility Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-405
Contract Purchase Agreement
RESOLUTION NO. 22-405

APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND EMERSON PROCESS MANAGEMENT POWER & WATER SOLUTIONS INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a sole source contract purchase agreement (3002481) for service and maintenance of the Roseville Energy Park and Roseville Power Plant 2 control systems, between the City of Roseville and Emerson Process Management Power & Water Solutions Inc., has been reviewed by the Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said sole source contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2364
File #:
0203-06
Title:

Geographic Information System - Contract Purchase Agreement Contact:

Brian Johnson 916-774-5141 [email protected]

Meeting Date: 10/19/2022
Item #: 7.4.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve a sole source Contract Purchase Agreement (3002490) with Environmental Systems Research Institute, Inc. (ESRI) for Geographic Information Systems (GIS) software maintenance and authorize the City Manager to execute it on behalf of the City of Roseville

BACKGROUND
The City’s Enterprise GIS program provides critical business information to City staff.

It is a
critical information source for other City systems including public safety computer aided dispatch, utility billing, Enterprise Asset Management, and permitting.

GIS is the system of record for many
of the City’s assets including streets, addresses, parcels, bike trails, environmental and electrical utilities.

It also provides access to community data, crime and fire analysis and response, routing, field data collection, data for emergency operations and flood events, and multiple applications.

Since this software is proprietary and developed by ESRI they are the sole source for maintenance and support.

A master license agreement (MLA) governing software use has been in place with ESRI since 2013.

That agreement also encompasses the software provided under this Enterprise License Agreement.

The GIS software provided by ESRI will continue to be the GIS used throughout the City into the foreseeable future. Staff will continue to evaluate whether ESRI is the best option for the City’s GIS services.

FISCAL IMPACT
The cost for this purchase is $115,000 per year for a total of $345,000.

Funding is included in
Information Technology Operations Fund budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a Contract Purchase Agreement meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Brian Johnson, IT Program Manager
Hong Sae, Chief Information Officer

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-398
Contract Purchase Agreement
RESOLUTION NO. 22-398

APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a sole source contract purchase agreement (3002490) for Geographic Information Systems software maintenance, between the City of Roseville and Environmental Systems Research Institute, Inc., has been reviewed by the Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said sole source contract purchase agreement is approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2366
File #:
0206-03-01
Title:

Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) - Intent to Form
Contact:

Jeannine Thrash 916-774-5473 [email protected]
Dennis Kauffman 916-774-5313 [email protected]

Meeting Date: 10/19/2022
Item #: 7.5.

RECOMMENDATION TO COUNCIL
Staff recommends that City Council adopt the following resolutions and set a meeting date of December 7, 2022, at 6:00 p.m., in the Roseville Civic Center, Council Chambers at 311 Vernon Street, Roseville, California, as the time and place to conduct a public hearing:

A
Resolution of Intention of the City Council of the City of Roseville to Form a
Community
Facilities District and Levy a Special Tax in Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) to Finance the Acquisition and Construction of Certain Public Facilities in and for such Community Facilities District; and

A
Resolution
of the City Council of the City of Roseville of Intention to Incur Bonded Indebtedness to Finance the Acquisition and Construction of Certain Public Facilities in and for Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities)

BACKGROUND
The objective of establishing a
Community Facilities District (
CFD) is to create a land-secured
funding mechanism to fund construction of authorized facilities of the CFD.

A developer, FD-24 LLC, has requested to form
a Community Facilities District within the Sierra
Vista Specific Plan in order to
finance the acquisition and construction of certain public facilities and development fees,
as detailed in the list of authorized facilities.

The Project is approximately
11 acres and will develop 135 medium density residential for-rent units.

Bonds will not be issued
until after a change in ownership of any parcel within the district, from FD-24 LLC, or any affiliate of FD-24 LLC, to a third party. At that point, the bond documents will be submitted to Council for approval.

FISCAL IMPACT
Formation of the district will not impact the City's General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Adoption of the resolutions meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Jeannine Thrash, Management Analyst
Dennis Kauffman, Assistant City Manager/Chief Financial Officer

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-400
Resolution 22-401
Proposed Boundary Map

CITY COUNCIL OF THE CITY OF ROSEVILLE
RESOLUTION NO. 22-400

A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE TO

FORM A COMMUNITY FACILITIES DISTRICT AND LEVY A SPECIAL TAX IN PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES) TO

FINANCE THE ACQUISITION AND CONSTRUCTION OF CERTAIN PUBLIC FACILITIES IN

AND FOR SUCH COMMUNITY FACILITIES DISTRICT
WHEREAS, under the Mello -Roos Community Facilities Act of 1982, as amended, Chapter 2.5 of Part 1 of Div ision 2 of Title 5, commencing at Section 53311, of the California Government Code (the “Act”), the City Council of the City of Rosevil le (the “ City Council”) is authorized to establish a community facilities district and future annexation area, and to act as the legislative body for such community facilities district; and WHEREAS, the City Council, having received indications of interest on behalf of the owners of the areas of land proposed to be included in a proposed community facilities district, desires to proceed with the establishment of a community facilities district and future annexation area in order to finance costs of public infrastructure necessary o r incidental to new development in the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEVILLE RESOLVES AS FOLLOWS:

1. It is proposed to establish a com munity facilities district and future annexation area within the City of Rosevil le under the ter ms of the Act to finance costs of public infrastructure necessary or inciden tal to new devel opment in the City, which may include the payment of fees related thereto related to new development.

2. The name pro posed for th e community facilities district i s t he City of Roseville Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) (the “CFD”).

3. The pro posed boundaries of the CFD are s hown on the Map of Proposed Boundary of a proposed community facilities district to be known as City of Roseville Parkside at Sierra Vista Com munity Facilities District No. 1 (Publ ic Facilities), City of Roseville, Placer County, California, on fi le with the City Clerk, which the City Council approves as the map describing the extent of the territory included in the proposed CFD. Th e City Council finds that the map is in the form and contains the matters prescribed by Section 3110 of the Ca lifornia Streets and Highways Co de. The City Council directs the City Clerk to certify the a doption of this resolution on the face of the map, and to file a copy of the map in the office of the City Clerk in accordance with Section 3111 of the Californ ia S treets and Highways Code and within 15 days of the date of adoption of this resolution but in no event later than 15 days prior to the public hearing provided for herein, transmit the map to the County Recorder for recording in the Book of Ma ps of Assess ment and Com munity Facilities Districts in the office of the County Recorder of the County of Placer.

4. E
xcept to the extent that funds are otherwise available to the CFD to pay for t he F
acilities ( as defined below) , and/or the principal and interest as i t becomes due on bonds issued by the City for the CFD to construct and/or acquire the Facilities, a special tax (the

“Special Tax”) sufficient to pay the costs thereof, secured by recordation of a continuing lien against all non -exempt real property in the CFD, will be levied annually within the CFD, and collected in the same manner as ordinary ad valorem property taxes, or in such other manner as the City Council or its designee s hall determine, i ncluding direct billing of the affected property owners. Th e proposed rate and method of apportionment of the Special Tax among the parcels of real property within the CFD, in sufficient detail to allow each landowner within the proposed CFD to estimate the maximum amount such owner will have to pay, are described in the Rate, Method of Apportionment and Manner of Collection of Special Tax attached hereto as Exhibit A and hereby incorporated herein (the “Rate and Method”).

The City Council hereby finds that the provisions of Section s 53313.6, 53313.7 and 53313.9 of the Act (relating to adjustments to ad valorem property taxes and schools financed by a community facilities district) are inapplicable to the proposed CFD.

As required by Sect ion 53339.3(d) of the Act, the City Council hereby determines that the special tax proposed to pay for public facilities financed with bonds that have already been issued and that are secured by the existing CFD shall be the same as the tax levied in the existing CFD for t hat purpose, except that a higher special tax may be levied for that purpose within the territory proposed to be annexed or to be annexed in the future to compensate for the interest and principal previously paid by the existing CFD, less any depreciation allocable to the public facility. In so finding, the City C ouncil does not intend to limit its ability to levy a special tax within territory to be annexed or to be annexed in the future to pay for new or additional public facilities, with or without bond financing.

5. The type of public facilities proposed to be financed by the CFD and pursuant to the Act shall consist of those items listed as Facilities (the “Facilities”) on Exhibit B hereto and hereby incorporated herein. The financ ing of the costs of Facilities may include, without limitation, the payment of principal of and interest on b onds together with all direct, indirect periodic, and/or other related costs (including, without limitation, costs of administering the CFD, levying the Special Tax and administering the bonds, and establishing and replenishing reserve funds). The City Council hereby finds and determines that the public interest will not be served by allowing the property owners in the CFD to enter into a contract in accordance with Section 53329.5(a) of the Act. Notwithstanding the foregoing, the City Council, on behalf of the CFD, may enter into one or more contracts directly with any of the property owners with respect to the construction and/or acquisition of any portion of the Facilities.

6. Except as may otherwis e be provided by law or by the Rate and Method , all lands owned by any public entity, including the United States, the State of California and the City, or any departments or political subdivisions t hereof, shall be omi tted from the levy of the Special Tax. In the event that a portion of the property within the CFD shall become for any reason exempt, wholly or in part, from the levy of the Special Tax, the City Council will, on behalf of the CFD, increase the levy to the extent necessary upon the remaining property within the CFD which is not exempt in order to yield the required debt service payments and other annual expenses of the CFD, if any, subjec t to the provisions of the Rate and Method . It is anticipated that the Special Tax will be billed as a separate line item on the regular property tax bill. However, the City Council reserves the right, under Section 53340 of the Act, to utilize any method of collecting the special tax which it shall, from time to time, determine to be in the best interests of the City, including, but not limited to, direct billing by the City to the property owners and supplemental billing.

7. The levy of the Special Tax shall be subject to the approval of the qualifi ed electors of the CFD at a special election. The proposed voting procedure shall be by mailed or hand-delivered ballot among the landowners in the proposed CFD, with each owner having one vote for each acre or portion of an acre such owner owns in the CF D. The City Council hereby determines that the Facilities are necessary to m eet increased demands placed upon local agencies as the result of development occurring within the CFD.

A special tax shall be levied in the Future Annexation Area only with the Unanimous Approval o f the owner or owners of each parcel or parcels at the ti me that parcel or those parcels are annexed to the CFD, without any requirement for further public hearings or additional proceedings.

8. It is the intention of the City Council, acting as the legislative body for the CFD, to cause bonds of the City to be issued for the CFD pursuant to the Act to finance in whole or in part the construction and/or acquisition of the Facilities. The bonds issued in these proceedings shall be callable in accordance with the provisions of the Act, and shall be issued in such series and bear interest payable semi -annually or in such other manner as the City Council shall determine, at a rate not to exceed the maximum rate of interest as may be authorized by applicable law at the time of sale of such bonds, shall mature not t o exceed 40 years from the date of the issuance thereof and shall be as more specifically set forth in any resolution authorizing the issuance of such bonds.

9. The Assistant City Manager/ Chief Financial Officer of the City , as the officer having charge and control of the Facilities in and for the CFD, or the designee of such official, is hereby directed to cause and direct a study of said proposed CFD and the Facilities , and to cause to be prepared for filing at the public hearing the report required by Section 53321.5 of the Act (the “CFD Report”) presenting at least the following:

(a) A brief description of the Facilities by type which will be required to adequately meet the needs of the CFD.

(b) An estimate of the fair and reasonable cost of the Facilities including the cost of acquisition of lands, rights -of-way and easements, any physical facilities required in conjunction therewith and incidental expenses in connection therewith, including the costs of the proposed bond financing and all other related costs as provided in Section 53345.3 of the Act.

The CFD Report shall be made a part of the record of the public hearing specified below.

10. The City Council also intends to establish the annual appropriations limit of the CFD in an amount not to exceed $15,000,000.

11. The City Council hereby sets December 7 , 2022, at 6:00 p.m., at the City of Roseville Civic Center Council Chambers located at 311 Vernon Street, Roseville, California 95678, as the time and place when and where the City Council, as legislative body for the CFD, will conduct a public hearing on the establishment of the CFD , and consider and finally determine whether the public interest, convenience and necessity require the fo rmation of the CFD, and the levy of the Special Tax. At the hearing, testimony concerning the CFD, the extent of the CFD, or the furnishing of the particular types of public facilities will be heard and protests will be considered from registered voters r esiding within the CFD and persons owning real property within the CFD. Written protests by the owners of a majority of the land which would

be subject to special taxation within the prop osed CFD will require the suspension of proceedings for at least one year. Written protests must be filed with the City Clerk at or before the time fixed for the hearing. If such protests are directed only against certain elements of the proposed improvements or proposed special tax, and if such protests constitute a maj ority protest, only those elements shall be deleted from the proceedings.

12. The City Clerk is hereby directed to cause notice of the public hearing , attached hereto as Exhibit C, to be given by one-time publication in a newspaper published in the area of the CFD. The publication shall be completed at least 7 days before the date of the public hearing referenced above. The notice shall be substantially in the form specified in Section 53322 of the Act and attached hereto, with the form summarizing the provis ions hereof hereby specifically approved.

13. This Resolution shall take effect from and after its adoption.

* * * * * *

I hereby certify that the foregoing Resolution was duly adopted by the City Council of the City of Roseville, California, at a regularly scheduled meeting thereof, held on the _____ day of __________, 2022, by the following vote of the City Council:

AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS

_______________________________________
Mayor

ATTEST:

City Clerk of the City of Roseville

Economic & Planning Systems, Inc. (EPS) A-1 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx

EXHIBIT A

City of Roseville
Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities)
Placer County, California

RATE , METHOD OF APPORTIONMENT , AND

MANNER OF COLLECTION OF SPECIAL TAX

1. Basis of Special Tax Levy
A Special Tax authorized under the Mello-Roos Community Facilities Act of 1982 (Act) applicable to the land in the Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) (CFD) of the City of Roseville (City) shall be levied and collected according to the tax liability determined by the City through the application of the appropriate amount or rate, as described below.

2. Definitions
“Acre ” or “ Acreage ” means the land area of an Assessor’s Parcel as shown on an Assessor’s Parcel Map, or if the land area is not shown on an Assessor’s Parcel Map, the land area shown on the applicable final map or other Development Plan.
“Act ” means the Mello-Roos Community Facilities Act of 1982, as amended, Sections 53311 and following of the California Government Code.
“Administrative Expenses ” means the actual or reasonably estimated costs related to the administration of the CFD, including, but not limited to, these:
a. Costs of computing Special Taxes and preparing annual Special Tax collection schedules (whether by the City or any designee thereof or both).
b. Costs of collecting the Special Taxes (whether by the County, the City, or otherwise). c. Costs of remitting the Special Taxes to the Trustee. d. Costs of the Trustee (including its legal counsel) in the discharge of the duties required of it under the Bond Indenture.
e. Costs to the City, CFD, or any designee thereof of complying with arbitrage rebate requirements.
f. Costs to the City, CFD, or any designee thereof of complying with City, CFD, or obligated persons disclosure requirements.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-2 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx g. Costs associated with preparing Special Tax disclosure statements. h. Costs incurred in responding to public inquiries regarding the Special Taxes. i. Costs to the City, CFD, or designee thereof related to any appeal of the Special Taxes. j. Costs associated with the release of funds from an escrow account, if any. k. Costs to the City for the issuance of Bonds authorized by the CFD that are not recovered through the Bond sale proceeds.
l. Amounts estimated to be advanced or already advanced by the City for any other administrative purposes, including attorney’s fees and other costs related to collection of the Special Taxes and commencing and pursuing to completion any foreclosure of delinquent Special Taxes.
“Administrator ” means a City official in the Finance Department, or their designee responsible for determining or overseeing the levy and collection of the Special Taxes. “Affordable Housing Director ” means, at any point in time, the person in the City who serves as head of the department that is in charge of the City’s affordable housing program. “Affordable Unit ” means a Unit built on a Residential Use Parcel for which an Affordable Unit agreement has been entered into for the property designating the Unit as affordable.

A Multifamily Parcel may have only a portion of the Units assigned as Affordable Units. The City Manager, or his or her designee, shall determine which Units are designated as Affordable Units and maintain an Affordable Unit listing, which shall contain all designated buildable parcels by tract and lot number, and in the case of Large Lot Parcels remaining before May 1 of the preceding Fiscal Year, the number of designated Affordable Units for each such Large Lot Parcel; all entries shall indicate the effective date of designation. The Affordable Unit listing also shall be updated to reflect those Units no longer qualifying as Affordable Units, also known as Market- Rate Units. The Affordable Unit listing, which shall contain all qualifying Affordable Units as of April 30, shall be made available to the Administrator by July 1 of each year for purposes of determining the Maximum Annual Special Tax for Parcels pursuant to Section 4. “Annual Facilities Costs ” means, for any Fiscal Year, the total of these:
a. Debt Service to be paid from Facilities Special Taxes. b. The amount needed to replenish the reserve fund for the Bonds to the level required under the Bond Indenture, to the extent not included in a computation of Annual Facilities Costs in a previous Fiscal Year.
c. Administrative Expenses for such Fiscal Year.
d. The amount needed to (1) cure any delinquencies in the payment of principal or interest on Bonds, which have occurred in the prior Fiscal Year, to the extent not otherwise included in a computation of Annual Facilities Costs in the current or any previous Fiscal Year, and (2) to fund any foreseeable deficiency of the amount to be available for the payment of principal or interest on Bonds, which are expected to occur in such Fiscal Year, to the extent not included in a computation of Annual Facilities Costs in the current or any previous Fiscal Year.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-3 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx e. The amount needed to (1) cure any delinquencies in the payment of the Facilities Special Tax in the prior Fiscal Year, to the extent not otherwise included in a computation of Annual Facilities Costs in the current or any previous Fiscal Year, and (2) to fund any foreseeable deficiency in the payment of the Facilities Special Tax for that Fiscal Year which is expected to occur in such Fiscal Year, to the extent not included in a computation of Annual Facilities Costs in the current or any previous Fiscal Year.
f. Authorized Pay-As-You-Go Costs.
g. During the Deferral Bonding Period, the amount needed to pay Development Impact Fee Deferrals not financed by Bonds.
h. Less any available earnings on any reserve fund or Facilities Special Tax funds, available capitalized interest or any other available revenues of the CFD or the City that may be used to fund Annual Facilities Costs.
“Annual Maintenance Costs ” means, for any Fiscal Year, the total of these:
a. Authorized Services costs to be paid from Maintenance Special Taxes. b. Administrative Expenses for such Fiscal Year.
c. The amount needed to (1) cure any delinquencies in the payment of the Maintenance Special Tax in the prior Fiscal Year, to the extent not otherwise included in a computation of Annual Maintenance Costs in the current or any previous Fiscal Year, and (2) to fund any foreseeable deficiency in the payment of the Maintenance Special Tax for that Fiscal Year which is expected to occur in such Fiscal Year, to the extent not included in a computation of Annual Maintenance Costs in the current or any previous Fiscal Year. d. Less any available earnings on any reserve fund, Maintenance Special Tax funds or any other available revenues of the CFD or the City that may be used to fund Annual Maintenance Costs.
“Assessor’s Parcel ” means a lot or Parcel with an assigned Assessor’s Parcel Number in the maps used by the County Assessor in preparing the tax roll. “Assessor’s Parcel Map ” means an official map of the County Assessor designating Parcels by Assessor’s Parcel Number.
“Assessor's Parcel Number ” means the Parcel and Parcel Number as assigned by the County Assessor on the equalized tax roll.
“Assigned Maximum Annual Special Tax ” means the maximum Facilities Special Tax or Maintenance Special Tax assigned to each Large Lot Parcel that is an Original Parcel based on the Expected Land Uses at CFD formation, or at annexation, as shown in Attachment 1. “Authorized Facilities ” means those facilities and fees to be financed, as identified in the resolution forming the CFD.
“Authorized Services ” means those services authorized to be funded, as defined in the resolution forming the CFD.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-4 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx “Base Year ” means the Fiscal Year beginning July 1, 2023 and ending June 30, 2024. “Bond(s) ” means any bond(s) issued by the City for the CFD under the Act and any other debt, as defined in the Act, the City incurs to further the CFD’s purposes. “Bond Indenture ” means the indenture, resolution, fiscal agent agreement, or other financing document pursuant to which any Bonds are issued.
“Building Permit ” means a permit issued by the City for the construction of a Residential Use or Nonresidential Use structure.
“CFD ” means the Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) of the City of Roseville, Placer County, California.
“City ” means the City of Roseville in Placer County, California. “Council ” means the City Council of the City acting for the CFD under the Act. “County ” means the County of Placer, California.
“Debt Service ” means the total annual amount of Bond principal, interest, and the scheduled sinking fund payments of the Bonds in a calendar year.
“Deferral Bonding Period ” means the period after the Initial Bonding Period has ended and during which the City finances the Development Impact Fee Deferral. “Developed Parcel ” means, in any Fiscal Year:
a. For Single-Family Parcels: All Parcels for which a Final Small Lot Subdivision Map was recorded before May 1 of the preceding Fiscal Year.
b. For Multifamily Parcels: All Parcels for which a Building Permit for new construction of a Residential Use structure was issued before May 1 of the preceding Fiscal Year. c. For all Nonresidential Use Parcels: All Parcels for which a Building Permit for new construction of a Nonresidential Use structure was issued before May 1 of the preceding Fiscal Year.
“Development Agreement ” means the Development Agreement By and Between the City of Roseville and Mourier Investments, LLC, relative to the Sierra Vista Specific Plan dated April 28, 2010.
“Development Impact Fee Deferral ” means the deferred payment of development impact fees due to the City or the South Placer Regional Transportation Authority (SPRTA) for Developed Parcels, using the approach and amounts identified in the Development Agreement, which may be amended from time to time.
“Development Plan ” means a condominium plan, apartment plan, site plan, or other development plan that identifies such information as the type of structure, acreage, square footage, or number of Units that are approved to be developed on Single-Family Parcels, Multifamily Parcels, and Nonresidential Parcels.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-5 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx “Expected Land Use(s) ” means the total number of Units or Acres of each land use type by Tax Category expected in each Large Lot Parcel and Original Parcel at CFD formation as identified in Attachment 3 of this RMA.
“Facilities Special Tax ” means the Special Tax authorized to fund Annual Facilities Cost.

Facilities Special Taxes are shown in Attachments 2 and 3. “Final Use Small Lot Parcel ” means a Parcel designated for development as a single-family residence, which is part of a Final Small Lot Subdivision Map. “Final Small Lot Subdivision Map ” means a recorded map designating the final Parcel subdivision for individual Single-Family Parcels.
“Finance Director ” means the Finance Director for the City, or their designee. “First Home Sale Trigger Event ” means a change in ownership of any Parcel with a Building Permit for Residential Uses from the Master Developer to a third party. “Fiscal Year ” means the period starting July 1 and ending the following June 30. “Full Prepayment ” means the complete fulfillment of a Parcel’s Facilities Special Tax obligation, as determined by following the procedures in Section 8. “High Density Residential ” means, per the Sierra Vista Specific Plan, a land use designation that primarily accommodates attached housing, but depending on the unit type, could also include detached housing, within the density range of 13.0 or greater dwelling units per gross developable acre. Typical housing product types include, but shall not be limited to, detached townhomes, courtyard townhomes/condominiums, garden-style apartments, and podium design apartments/condominiums.
“Initial Bonding Period ” means 30 years from the issuance of the first Building Permit or First Home Sale Trigger Event, whichever is earlier.
“Initial Special Tax Levy ” means the Special Tax levy that will occur in the Fiscal Year following the Fiscal Year in which the first Home Sale occurs. “Large Lot Parcel ” means a Parcel created by a Large Lot Subdivision Map. “Large Lot Subdivision Map ” means a recorded subdivision map creating Parcels by land use.

However, the Large Lot Subdivision Map does not delineate Single-Family Parcels. A Final Small Lot Subdivision Map will create individual Single-Family Parcels. “Low Density Residential ” means, per the Sierra Vista Specific Plan, a land use designation that supports single-family detached homes on conventional lots within the density range of up to 6.9 dwelling units per gross developable acre. Typical housing product types include, but shall not be limited to, standard, alley-loaded, or clustered, single-family detached units. “Maintenance Special Tax ” means the Special Tax authorized to fund Annual Maintenance Costs. The Maintenance Special Tax will be levied and collected beginning with the Transition Year. Maintenance Special Taxes are shown in Attachment 4. “Market-Rate Unit ” means a Unit that is not an Affordable Unit.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-6 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx “Master Developer ” means FD-24 LLC, or any affiliate of FD-24 LLC, that will own and rent Developed Parcels initially after the formation of the CFD. “Maximum Annual Special Tax ” means the greatest amount of Facilities Special Tax or Maintenance Special Tax that can be levied against a Parcel in a given Fiscal Year, as shown in Attachments 2, 3, and 4.
“Maximum Annual Facilities Special Tax ” means the greatest amount of Facilities Special Tax that can be levied against a Parcel in a given Fiscal Year, as shown in Attachments 2, 3, or 4. “Maximum Annual Maintenance Special Tax ” means the greatest amount of Maintenance Special Tax that can be levied against a Parcel in a given Fiscal Year, as shown in Attachments 2, 3, or 4.
“Maximum Annual Special Tax Rate ” means the rate of Facilities Special Tax or Maintenance Special Tax charged per Unit or per Taxable Acre, as shown in Attachments 2, 3, and 4. “Maximum Annual Facilities Special Tax Revenue ” means the greatest amount of Facilities Special Tax revenue that can be collected in total from a group of Parcels (such as Developed Parcels) by levying the Maximum Annual Facilities Special Tax. “Maximum Annual Maintenance Special Tax Revenue ” means the greatest amount of Maintenance Special Tax revenue that can be collected in total from a group of Parcels (such as Developed Parcels) by levying the Maximum Annual Maintenance Special Tax. “Maximum Annual CFD Special Tax Revenue ” means the sum of the Maximum Annual Special Tax levied on all Taxable Parcels in the CFD in a Fiscal Year. “Medium Density Residential ” means, per the Sierra Vista Specific Plan, a land use designation that accommodates both single-family detached homes and attached homes within the density range of 7.0 to 12.9 dwelling units per gross developable acre. Typical housing product types include, but shall not be limited to, standard or alley-loaded lots, courtyard lots, green court lots, auto courts, alley clusters, zero-lot lines, or z-shaped lots. In addition, duet/half-plex homes, townhomes, or condominiums may be accommodated in Medium Density Residential areas.
“Nonresidential Use ” means a Taxable Parcel zoned for land uses other than Residential Uses which may include Business Professional, Community Commercial and Mixed Use. “Original Parcel ” means a Taxable Parcel identified in Attachment 1 at formation of the CFD. “Parcel ” means any Assessor’s Parcel in the CFD based on the equalized tax rolls of the County as of January 1 of each Fiscal Year.
“Partial Prepayment ” means the partial fulfillment of a Parcel’s Facilities Special Tax obligation, as determined by following the procedures in Section 8. “Pay-As-You-Go Costs ” means that portion of costs of acquisition, construction, and improvement of Authorized Facilities not financed by Bonds. “Prepayment ” means the full or partial fulfillment of a Parcel’s Facilities Special Tax obligation, as determined by following the procedures in Section 8.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-7 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx “Proportionately ” means that the ratio of the actual Special Tax levy to the Maximum Annual Special Tax is equal for all Developed Parcels. For Small Lot Tentative Map Parcels, Proportionately means that the ratio of the actual Special Tax levy to the Maximum Annual Special Tax is equal for all Small Lot Tentative Map Parcels. For Large Lot Parcels, Proportionately means that the ratio of the actual Special Tax levy to the Maximum Annual Special Tax is equal for all Large Lot Parcels. For Undeveloped Parcels, Proportionately means that the ratio of the actual Special Tax levy to the Maximum Annual Special Tax is equal for all Undeveloped Parcels.
“Public Parcel ” means any Parcel that is or is intended to be publicly owned, as designated in any final map, that is normally exempt from the levy of general ad valorem property taxes under California law, including, but not limited to, public streets, schools, parks, and public drainageways, landscaping, wetlands, greenbelts, and open space. “Remainder Parcel ” means a portion of a unit of land that is created as a result of the recording of a Large Lot Parcel Map or Final Small Lot Subdivision Map, which results in a designated remainder as defined in Government Code Section 66424.6(a) (Remainder Parcel).

Such a Remainder Parcel may contain taxable and tax-exempt uses, such as Residential Uses, and Public Parcels, such as park sites. Once designated as a Remainder Parcel, such Parcel will be considered a Large Lot Parcel for the purposes of future Subdivisions and for the provisions of Sections 4 through 6.
“Residential Use ” means a Parcel designated for residential use, such as single-family residential Units, residential condominiums, townhouses, or apartments that would be included in the definitions of Low-Density Residential, Medium Density Residential or High Density Residential.
“RMA ” means this Rate and Method of Apportionment, and Manner of Collection of Special Tax, as it may be amended from time to time in connection with Annexation Parcels or otherwise. “Single-Family Parcel ” means, in any Fiscal Year, all Parcels in the CFD for which a building permit was issued or may be issued for construction of a Unit that is a single-family residential, residential condominium, or townhouse Unit.
“Small Lot Tentative Map ” means a map that is approved by the City for the purpose of showing the design of a proposed Subdivision, including the individual buildable lots expected in the Subdivision, as well as the conditions pertaining thereto. A Small Lot Tentative Map is not based on a detailed survey of the property in the map and is not recorded at the County Recorder’s Office to create legal lots.
“Small Lot Tentative Map Parcel ” means, in any Fiscal Year, all Parcels included in a Small Lot Tentative Map that was approved before May 1 of the prior Fiscal Year and which have not yet become a Developed Parcel.
“Special Tax(es) ” mean(s) any tax levy under the Act in the CFD. “Subdivision ” or “ Subdivided ” means a division of a Parcel into two or more Parcels through Parcel reconfiguration, lot-line adjustments, or the Subdivision Map Act process. A Subdivision also may include the merging of two or more Parcels to create new Parcels.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS) A-8 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx “Successor Parcel” means a Parcel created by the Subdivision of an Original Parcel or a Successor Parcel.
“Tax Category” means the categories of taxable land uses shown in Attachments 2 and 4. “Tax Collection Schedule” means the document prepared by the Administrator for the County Auditor-Controller to use in levying and collecting the Special Taxes each Fiscal Year. “Tax Escalation Factor” means a factor of 2 percent by which the Maximum Annual Facilities Special Tax, Maximum Annual Maintenance Special Tax and related Maximum Annual Special Tax Rates shall be increased annually until the Transition Event. After the Transition Event, the Maximum Annual Maintenance Special Tax may be increased up to 2 percent annually at the City’s discretion. The Administrator should refer to Section 4a for application of the Tax Escalation Factor.
“Taxable Acreage” means that area of a Parcel determined by the Administrator to become a Taxable Parcel or Parcels upon further Subdivision. An example might be that a Large Lot Parcel Map creates a Remainder Parcel that, according to Attachment 1, contains both taxable uses and tax-exempt uses.
“Taxable Parcel” means any Parcel that is not a Tax-Exempt Parcel. “Tax-Exempt Parcel” means a Parcel not subject to the Annual Special Tax. Tax-Exempt Parcels include (a) Public Parcels, and (b) Parcels owned by the City, school districts, special districts, or the state or federal government. A Taxable Parcel that is acquired by a public agency, the Parcel shall remain a Taxable Parcel as per the provisions of Section 4.f.

Certain privately-owned Parcels also may be exempt from the levy of Annual Special Taxes, including common areas owned by homeowner’s associations or property owner associations, wetlands, detention basins, water quality ponds, and open space, as determined by the Administrator.
“Transition Event” means the earlier of (a) after the Initial Bonding period, the Fiscal Year in which the Administrator determines the Development Impact Fee Deferral has been repaid in full to the City and City determines funding is no longer needed for Annual Facilities Costs, or (b) Fiscal Year 2087-88.
“Transition Year” means the first Fiscal Year following the Fiscal Year in which the Transition Event occurred.
“Trustee” means a national banking association organized and existing under the laws of the United States acting as a trustee or fiscal agent for Bonds. “Undeveloped Parcel” means a Taxable Parcel that is not a Developed Parcel, Small Lot Tentative Map Parcel, or a Large Lot Parcel.
“Unit” means, for a Single-Family Parcel, the individual residential unit on such Parcel, or for a Multifamily For-Rent Parcel or Multifamily For-Sale Parcel, an individual residential unit in a multifamily building.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-9 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx

3. Duration of the Special Tax
The Facilities Special Tax will be levied and collected until the earlier of (i) the Transition Year or (ii) Fiscal Year 2087-88. The Maintenance Special Tax will be levied and collected beginning in the Transition Year. The Maintenance Special Tax will be collected in perpetuity.

4. Administrative Tasks for the Facilities Special
Tax
Tasks required of the Administrator are discussed below:
a. Annual Special Tax Escalation. Until the Transition Event, the Administrator shall increase the Maximum Annual Facilities Special Tax, the Maximum Annual Maintenance Special Tax and Maximum Annual Special Tax Rates by the Tax Escalation Factor in all Fiscal Years following the Base Year. After the Transition Event, the City, in its sole discretion, may determine whether to apply the Tax Escalation Factor to the Maximum Annual Maintenance Special Tax in any Fiscal Year.
b. Assignment of the Maximum Annual Facilities Special Tax to Original Parcels. Attachment 3 identifies the Assigned Maximum Annual Facilities Special Tax for each Original Parcel at CFD formation, which is determined for each Large Lot Parcel based on the Expected Land Uses in each Large Lot Parcel at CFD Formation. The Assigned Maximum Annual Facilities Special Tax shall continue to apply to the geographic area to which it was assigned. If, before further Subdivision, the Administrator determines there are multiple Assessor’s Parcels in a Large Lot Parcel, the Administrator shall assign the Maximum Annual Facilities Special Tax to each Assessor’s Parcel on a pro rata basis to all Assessor’s Parcels in that Large Lot Parcel based on the percentage share of Taxable Acreage identified for each Assessor’s Parcel.

Similarly, if the Administrator determines there are multiple Large Lot Parcels in an Assessor’s Parcel, the Maximum Annual Facilities Special Tax shall equal the sum of the Assigned Maximum Annual Facilities Special Tax for all Large Lot Parcels in that Assessor’s Parcel.
c. Assignment of the Maximum Annual Facilities Special Tax to Successor Parcels. As Original Parcels and Successor Parcels are Subdivided through creation of Final Small Lot Subdivision Maps, lot line adjustments or other Parcel amendments through the Subdivision Map Act process, the Administrator shall use the following steps to assign the Maximum Annual Facilities Special Tax to new Successor Parcels. As a result of each assignment of the Maximum Annual Facilities Special Tax upon Subdivision of an Original Parcel or Successor Parcel, the sum of the Maximum Annual Facilities Special Taxes assigned to the newly created Taxable Parcels shall never be less, but may be greater, than the Assigned Maximum Annual Facilities Special Tax for that Original Parcel or Successor Parcel.

1. If an Original Parcel or Successor Parcel is Fully Subdivided into Single-Family Parcels with No Remainder Parcel(s). There shall be no net loss of Maximum CFD Special Tax Revenue as a result of the assignment of the Maximum Annual Facilities Special Tax to Single-Family Parcels. The Administrator shall use the following procedures to assign the Maximum Annual Facilities Special Tax to Single-Family Parcels. All references to Maximum Annual Facilities Special Taxes in the attachments are subject to application by the Tax Escalation Factor by the Administrator:

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-10 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx A. Multiply the Maximum Annual Facilities Special Tax per Unit by Tax Category from Attachment 2 by the number of Units for each Single-Family Parcel created by the Subdivision. Sum the Maximum Annual Facilities Special Taxes for all Single-Family Parcels created by the Subdivision.

B. If the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.1.A above is equal to or greater than the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel that was Subdivided, assign the Maximum Annual Facilities Special Tax per Unit by Tax Category as calculated in Step 4.1.c.A above to each Single-Family Parcel created by the Subdivision.

C. If the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.1.A above is less than the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel that was Subdivided, unless 100 percent of the Units are designated Affordable Units, (i) assign the Maximum Annual Facilities Special Tax for Affordable Units shown in Attachment 2 to each Affordable Unit (if any) and, (ii) Proportionately increase the Maximum Annual Facilities Special Tax per Unit for all Units that are not Affordable Units until the sum of resulting Maximum Annual Facilities Special Taxes from all Units (including Affordable Units) equals the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel that was Subdivided. Assign the Maximum Annual Facilities Special Tax calculated in this step to each new Single-Family Parcel created by the Subdivision.

D. If the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.1.A above is less than the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel that was Subdivided and if 100 percent of the Single- Family Parcels created by Subdivision are designated as Affordable Units, increase Proportionately the Maximum Annual Facilities Special Tax per Unit for each Affordable Unit until the sum of Maximum Annual Facilities Special Taxes from all Affordable Units on the new Single-Family Parcels created by the Subdivision equal the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel that was Subdivided. Assign the Maximum Annual Facilities Special Tax calculated in this step to each new Single-Family Parcel created by the Subdivision.

2. If Original or Successor Parcel Is Subdivided into Single-Family Parcels and One or More Remainder Parcels. When an Original or Successor Parcel is Subdivided into Single- Family Parcels and one or more Large Lot Parcels (or Remainder Parcels), the Assigned Maximum Annual Facilities Special Tax is apportioned to the Single-Family Parcels and Large Lot Parcels created by the Subdivision in the following manner:

A. Apportion the Assigned Maximum Annual Facilities Special Tax to the area(s) that is/are being Subdivided into Single-Family Parcels and to the area(s) that will be Remainder Parcel(s) on a pro rata basis, based on the percentage share of Taxable Acreage represented by each such area as compared to the total area of the Original or Successor Parcel.

B. For each area Subdivided into Single-Family Parcels, multiply the Maximum Annual Facilities Special Tax per Unit by Tax Category from Attachment 2 by the number of Units for each Single-Family Parcel created by the Subdivision. Sum the Maximum Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-11 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx Annual Facilities Special Taxes for all Single-Family Parcels created by the Subdivision.

C. For each area Subdivided into Single-Family Parcels, if the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.2.B above is equal to or greater than the Assigned Maximum Annual Facilities Special Tax apportioned to that area of the Original or Successor Parcel that was Subdivided into Single-Family Parcels, assign the Maximum Annual Facilities Special Tax per Unit by Tax Category as calculated in Step 4.c.2.B above to each Single-Family Parcel created by the Subdivision.

D. For each area Subdivided into Single-Family Parcels, if the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.2.B above is less than the Assigned Maximum Annual Facilities Special Tax apportioned to that area of the Original or Successor Parcel that was Subdivided into Single-Family Parcels, unless 100 percent of the Units are designated Affordable Units, (i) assign the Maximum Annual Facilities Special Tax for Affordable Units shown in Attachment 2 to each Affordable Unit (if any) and, (ii) Proportionately increase the Maximum Annual Facilities Special Tax per Unit for all Units that are not Affordable Units until the sum of resulting Maximum Annual Facilities Special Taxes from all Units (including Affordable Units) equals the Assigned Maximum Annual Facilities Special Tax apportioned to that area of the Original or Successor Parcel that was Subdivided into Single-Family Parcels. Assign the Maximum Annual Facilities Special Tax calculated in this step to each new Single- Family Parcel created by the Subdivision.

E. For each area Subdivided into Single-Family Parcels, if the sum of Maximum Annual Facilities Special Taxes calculated in Step 4.c.2.B above is less than the Assigned Maximum Annual Facilities Special Tax apportioned to that area of the Original or Successor Parcel that was Subdivided into Single-Family Parcels and if 100 percent of the Single-Family Parcels created by Subdivision are designated as Affordable Units, increase Proportionately the Maximum Annual Facilities Special Tax per Unit for each Affordable Unit until the sum of Maximum Annual Facilities Special Taxes from all Affordable Units on the new Single-Family Parcels created by the Subdivision equal the Assigned Maximum Annual Facilities Special Tax apportioned to that area of the Original or Successor Parcel that was Subdivided into Single-Family Parcels. Assign the Maximum Annual Facilities Special Tax calculated in this step to each new Single- Family Parcel created by the Subdivision.

F. For the Remainder Parcel or Parcels, identify the Maximum Annual Facilities Special Tax for the entire Original or Successor Parcel that has been Subdivided. Sum the Maximum Annual Facilities Special Tax for all Single-Family Parcels created by the Subdivision, including Single-Family Parcels with Affordable Units. Subtract the sum of the Maximum Annual Facilities Special Tax for all Single-Family Parcels from the Assigned Maximum Annual Facilities Special Tax for the Original or Successor Parcel being subdivided and compare it to the Maximum Annual Facilities Special Tax assigned to the Remainder Parcel or Parcels in Step 4.c.2.A. Assign to each Remainder Parcel, the lesser of the calculations in this step or in Step 4.c.2.A, but in no event less than the difference between the previously Assigned Maximum Annual Facilities Special Tax for the Original Parcel or Successor Parcel being Subdivided and Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-12 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx the total of the Maximum Annual Facilities Special Tax for all Single-Family Parcels created by such Subdivision.

Once designated as a Remainder Parcel, such Parcel will be considered a Large Lot Parcel for the purposes of future Subdivisions and for the provisions of Sections 4 through 6.

3. If an Original or Successor Parcel is Subdivided creating multiple land uses and Tax Categories or for any rezones of land uses on Original or Successor Parcels:

A. Identify the Assigned Maximum Annual Facilities Special Tax for the Original Parcel or Successor Parcel that is being Subdivided or rezoned.

B. For each Taxable Parcel subject to rezone or created by Subdivision multiply the Maximum Annual Facilities Special Tax per Unit or per Acre by the number of Units or by the number of Acres by the appropriate Tax Category. For each Taxable Parcel created by Subdivision that includes Affordable Units, multiply the number of Affordable Units by the Tax per Unit for such Affordable Units.

C. Sum the Maximum Annual Facilities Special Tax for each Taxable Parcel and compare it to the Assigned Maximum Annual Facilities Special Tax of the Original or Successor Parcel that is subject to rezone or is being Subdivided. If the sum of Maximum Annual Facilities Special Tax for each Taxable Parcel is greater than the Assigned Maximum Annual Facilities Special Tax for the Original Parcel, the Administrator shall apply the Maximum Annual Facilities Special Tax calculated above for each Taxable Parcel.

D. If the Assigned Maximum Annual Facilities Special Tax for the Original Parcel or Successor Parcel subject to rezone or that is being subdivided is greater than the sum of Maximum Annual Facilities Special Tax for each Successor Parcel being created, increase Proportionately the Maximum Annual Facilities Special Tax per Unit or per Acre for all Tax Categories on each Taxable Parcel such that the sum of Maximum Annual Facilities Special Tax for all Taxable Parcels equals the Assigned Maximum Annual Facilities Special Tax for the Original Parcel.
d. Affordable Units that Become Market-Rate Units. If, in any Fiscal Year, the City Manager, or his or her designee, determines that a Unit that previously had been designated as an Affordable Unit no longer qualifies as such, the Affordable Housing Director shall update the Affordable Unit listing by denoting the change in status of the Unit, together with the effective date thereof. For all Affordable Units that are converted to Market-Rate Units, such Units shall be assigned the Maximum Annual Facilities Special Tax per Unit based on their Tax Category as shown in Attachment 2, as adjusted by the Tax Escalation Factor. e. Conversion of a Tax-Exempt Parcel to a Taxable Parcel. If a Tax-Exempt Parcel is not needed for public use and is converted to a taxable use or transferred to a private owner, it shall become subject to the Facilities Special Tax. The Maximum Annual Facilities Special Tax for the newly Taxable Parcel will be determined using the provisions of Sections 4 and 5 of the RMA.
f. Taxable Parcels Acquired by a Public Agency. A Taxable Parcel that is acquired by a public agency after the CFD is formed will remain subject to the applicable Special Tax unless the Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-13 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx Special Tax obligation is satisfied pursuant to Section 53317.5 of the Government Code.

An exception to this may be made if a Public Parcel, such as a park site, is relocated to a Taxable Parcel, in which case the previously Tax-Exempt Parcel of comparable acreage becomes a Taxable Parcel and the Maximum Annual Facilities Special Tax from the previously Taxable Parcel is transferred to the new Taxable Parcel. This trading of a Parcel from a Taxable Parcel to a Public Parcel will be permitted to the extent there is no net loss in Maximum Annual CFD Special Tax Revenue and the transfer is agreed to by the owners of the Parcels involved in the transfer and the Finance Director.

5. Administrative Tasks for the Maintenance Special
Tax
This section discusses the administrative tasks for the Maintenance Special Tax, which shall be applicable after the Transition Event.

Tasks required of the Administrator are discussed below:
a. Assignment of the Maximum Annual Maintenance Special Tax to Developed Parcels. After the Transition Event, the Administrator shall assign the Maximum Annual Maintenance Special Tax to all Developed Parcels using the Maximum Annual Special Tax Rates for the Maintenance Special Tax by Tax Category shown in Attachment 4, as adjusted by the Tax Escalation Factor.
b. Assignment of the Maximum Annual Maintenance Special Tax to Successor Parcels. After the Transition Event, if Original Parcels and Successor Parcels are Subdivided through creation of Final Small Lot Subdivision Maps, lot line adjustments or other Parcel amendments through the Subdivision Map Act process, the Administrator shall use the steps in Section 4.c to assign the Maximum Annual Maintenance Special Tax to new Successor Parcels. When applying Section 4.c after the Transition Event, the Administrator shall substitute Maintenance Special Tax for Facilities Special Tax and shall substitute Maximum Annual Maintenance Special Tax for Maximum Annual Facilities Special Tax. c. Assignment of the Maximum Annual Maintenance Special Tax to Annexation Parcels. If Parcels are annexed to the CFD after formation, the Maximum Annual Maintenance Special Tax shall be assigned to these Annexation Parcels using the definitions in Section 2 and the Maximum Annual Maintenance Special Tax per Unit or Acre shown in Attachment 4 as adjusted by the Tax Escalation Factor applied by the Administrator, unless the Annexation Parcels are annexed with a new set of Maximum Annual Maintenance Special Taxes.

Attachment 1 may be amended, or a new attachment created, to include the Annexation Parcels and, if necessary, the applicable tax rates. If new Maximum Annual Maintenance Special Taxes are created, Attachment 4 should be amended to reflect the Maximum Annual Maintenance Special Taxes for the Annexation Parcels. Once annexed, these annexed Parcels shall be considered Original and Successor Parcels and will be subject to the same procedures for assignment of the Maximum Annual Maintenance Special Tax to Successor Parcels described in this section. The owner of the Annexation Parcels shall be responsible for paying all costs associated with annexing the Annexation Parcels to the CFD, but otherwise shall not be required to pay any other charge, fee or catch-up special tax in Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-14 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx connection with or as a condition of such annexation unless otherwise agreed to by the owner of the Annexation Parcel in connection with the annexation. d. Affordable Units that Become Market-Rate Units. If, in any Fiscal Year, the City Manager, or his or her designee, determines that a Unit that previously had been designated as an Affordable Unit no longer qualifies as such, the Affordable Housing Director shall update the Affordable Unit listing by denoting the change in status of the Unit, together with the effective date thereof. For all Affordable Units that are converted to Market-Rate Units, such Units shall be assigned the Maximum Annual Maintenance Special Tax per Unit based on their Tax Category as shown in Attachment 4, as adjusted by the Tax Escalation Factor. e. Conversion of a Tax-Exempt Parcel to a Taxable Parcel. If a Tax-Exempt Parcel is not needed for public use and is converted to a taxable use or transferred to a private owner, it shall become subject to the Maintenance Special Tax. The Maximum Annual Maintenance Special Tax for the newly Taxable Parcel will be determined using the provisions of Sections 5 and 6 of the RMA.
f. Taxable Parcels Acquired by a Public Agency. A Taxable Parcel that is acquired by a public agency after the CFD is formed will remain subject to the applicable Special Tax unless the Special Tax obligation is satisfied pursuant to Section 53317.5 of the Government Code.

An exception to this may be made if a Public Parcel, such as a park site, is relocated to a Taxable Parcel, in which case the previously Tax-Exempt Parcel of comparable acreage becomes a Taxable Parcel and the Maximum Annual Maintenance Special Tax from the previously Taxable Parcel is transferred to the new Taxable Parcel. This trading of a Parcel from a Taxable Parcel to a Public Parcel will be permitted to the extent there is no net loss in Maximum Annual CFD Special Tax Revenue and the transfer is agreed to by the owners of the Parcels involved in the transfer and the Finance Director

6. Assignment of the Maximum Annual Special Tax
a. Classification of Parcels. For purposes of the next Fiscal Year tax levy, by June 30 of each Fiscal Year, using the Definitions in Section 2, the Parcel records of the Assessor’s secured tax roll as of January 1, and other City development approval records, the Administrator shall cause:

1. Each Parcel to be classified as a Taxable Parcel or Tax-Exempt Parcel.

2. Each Parcel to be classified as a Developed Parcel, a Small Lot Tentative Map Parcel, a Large Lot Parcel (including Remainder Parcels), or an Undeveloped Parcel. b. Identify Parcel ownership changes. The Administrator will review Assessor Parcel ownership records prior to July 1 of each year to determine if a Home Sale has occurred in prior to this date. Once a Home Sale occurs, all Taxable Parcels shall become subject to the Special Tax levy.
c. Assignment of the Maximum Annual Facilities Special Tax to Taxable Parcels. The Maximum Annual Facilities Special Tax will be assigned to each Taxable Parcel each Fiscal Year using the procedures (not all steps may be applicable for each such Parcel) in Section 4.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-15 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx d. Assignment of the Maximum Annual Maintenance Special Tax to Taxable Parcels. The Maximum Annual Maintenance Special Tax will be assigned to each Taxable Parcel each Fiscal Year using the procedures (not all steps may be applicable for each such Parcel) in Sections 4 and 5.

7. Calculating Annual Special Taxes
This section discusses the levy of the Facilities Special Tax and the Maintenance Special Tax.

Collectively, these Special Taxes are included in the discussion of the assignment of the Maximum Annual Special Taxes.

The Initial Special Tax levy will occur initially in the Fiscal Year following the Fiscal Year in which the First Home Sale Trigger Event occurs.

For the period following CFD formation until the Transition Event, the Maximum Annual Special Tax shall refer to the Facilities Special Tax. Beginning with the Transition Year, the Maximum Annual Special Tax shall refer to the Maintenance Special Tax.

The Administrator will compute the Annual Facilities Costs or Annual Maintenance Costs and determine the annual Special Tax levy for each Taxable Parcel based on the assignment of the Special Tax in Sections 4, 5, and 6. The Administrator then will determine the tax levy for each Taxable Parcel using the following process:

Facilities Special Tax Levy
a. Compute the Annual Facilities Costs using the definition of Annual Facilities Costs in Section 2.
b. For all Taxable Parcels, calculate the Facilities Special Tax levy for each using the following steps:

Step 7.b.1. The Facilities Special Tax shall be lev ied proportionately on all Developed Parcels up to the amount of Annual Facilities Cost or up to 100 percent of the Maximum Annual Facilities Special Tax Revenue for all Developed Parcels, whichever is less.

Step 7.b.2. If additional revenue is needed after Step 7.b.1. , the Facilities Special Tax shall be levied proportionately on each Small Lot Tentative Map Parcel until the revenue from the Facilities Special Tax levy in this step, when added to the levy amount computed in Step 7.b.1. , equals the Annual Facilities Costs, or up to 100 percent of the Maximum Annual Facilities Special Tax Revenue for all Small Lot Tentative Map Parcels. As necessary, the Facilities Special Tax shall be levied on Small Lot Tentative Map Parcels for the entire portion of Annual Facilities Costs, excluding Pay-As-You-Go Costs.

Step 7.b.3. If additional revenue is needed after Step 7.b.2. , the Facilities Special Tax shall be levied proportionately on each Large Lot Parcel until the revenue from the Facilities Special Tax levy in this step, when added to the levy amount computed through Step 7.b.2. , equals the Annual Facilities Costs, or up to 100 percent of the Maximum Annual Facilities Special Tax Revenue for all Large Lot Parcels. As necessary, the Facilities Special Tax shall be levied on Large Lot Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-16 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx Parcels for the entire portion of Annual Facilities Costs, excluding Pay-As-You- Go Costs.

Step 7.b.4. If additional revenue is needed after Step 7.b.3 ., the Facilities Special Tax shall be levied on each Undeveloped Parcel until the revenue from the Facilities Special Tax levy in this step, when added to the levy amounts computed through Step 7.b.3. , equals the Annual Facilities Costs, or up to 100 percent of the Maximum Annual Facilities Special Tax Revenue for all Undeveloped Parcels.

As necessary, the Facilities Special Tax shall be levied on Undeveloped Parcels for the entire portion of Annual Facilities Costs, excluding Pay-As-You-Go Costs.

Maintenance Special Tax Levy
c. Beginning in the Transition Year, compute the Annual Maintenance Cost using the definition of Annual Maintenance Costs in Section 2 .
d. For all Taxable Parcels, calculate the Maintenance Special Tax levy for each using the following steps:

Step 7.d.1. The Maintenance Special Tax shall be le vied proportionately on all Developed Parcels up to the amount of Annual Maintenance Cost or up to 100 percent of the Maximum Annual Maintenance Special Tax Revenue for all Developed Parcels, whichever is less.

Step 7.d.2. If additional revenue is needed after Step 7.d.1. , the Maintenance Special Tax shall be levied proportionately on each Small Lot Tentative Map Parcel until the revenue from the Maintenance Special Tax levy in this step, when added to the levy amount computed in Step 7.d.1. , equals the Annual Maintenance Costs, or up to 100 percent of the Maximum Annual Maintenance Special Tax Revenue for all Small Lot Tentative Map Parcels.

Step 7.d.3. If additional revenue is needed after Step 7.d.2. , the Maintenance Special Tax shall be levied proportionately on each Large Lot Parcel until the revenue from the Maintenance Special Tax levy in this step, when added to the levy amount computed through Step 7.d.2. , equals the Annual Maintenance Costs, or up to 100 percent of the Maximum Annual Maintenance Special Tax Revenue for all Large Lot Parcels
Step 7.d.4. If additional revenue is needed after Step 7.d.3 ., the Maintenance Special Tax shall be levied on each Undeveloped Parcel until the revenue from the Maintenance Special Tax levy in this step, when added to the levy amounts computed through Step 7.d.3 ., equals the Annual Maintenance Costs, or up to 100 percent of the Maximum Annual Maintenance Special Tax Revenue for all Undeveloped Parcels.
e. Levy on each Taxable Parcel the amount calculated above. f. Prepare the Tax Collection Schedule and, unless an alternative method of collection has been selected pursuant to Section 9, send it to the County Auditor requesting that it be placed on the general, secured property tax roll for the Fiscal Year. The Tax Collection Schedule will be sent no later than the date required by the County Auditor for such inclusion.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-17 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx The Administrator will make every effort to calculate the Special Tax correctly for each Parcel. It will be the burden of the taxpayer to identify any errors in determining which Parcels are subject to the tax and their Special Tax assignments.

8. Prepayment of the Facilities Special Tax
Obligation
A property owner may at any time prepay 50 percent, but not more or less than 50 percent of the Maximum Annual Facilities Special Tax. For Nonresidential Use Parcels, Full Prepayment is permissible at any time. Full Prepayment is not allowable for Residential Use Parcels.

In addition to the conditions above, the City may allow a Full or Partial Prepayment if the City determines that the Prepayment will not jeopardize its ability to make timely payments of Debt Service and maintain a 110-percent annual Debt Service coverage based on Maximum Annual Special Tax Revenues in all years where there will be Outstanding Bonds. Prepayments must be made by May 1 to have the Prepayment reflected in the following Fiscal Year’s Special Tax levy.

Prepayment is permitted only under the following conditions:
• The landowner prepaying the Facilities Special Tax on a Parcel has paid any delinquent Facilities Special Tax and penalties on that Parcel before Prepayment. • Following Prepayment, amounts in the reserve fund are equal to or greater than the reserve fund requirement.
• The City determines that the Prepayment will not jeopardize its ability to make timely payments of Debt Service and maintain a 110-percent annual Debt Service coverage based on Maximum Annual Special Tax Revenues in all years in which issued Bonds will be outstanding.
• The portion of the Prepayment for the Development Impact Fee Deferral shall only be used to pay for the Development Impact Fee Deferral whether it was or is to be funded through annual special tax payments or through bonded indebtedness.

When permitted, the Administrator shall calculate Prepayments using the following steps:
a. The Full Prepayment amount shall be established by following the steps below:

Step 8.a.1: Determine the Facilities Special Tax fo r the Taxable Parcel for which the Facilities Special Tax is to be prepaid using the provisions of Sections 4, 5, and 6. If the Parcel is not designated as a Developed Parcel, determine the applicable Facilities Special Tax for the Parcel assuming it is a Developed Parcel.

Step 8.a.2: Increase the Facilities Special Tax by 2 percent per annum for the longer of (i) 30 years from the year in which the Parcel was first subject to the Facilities Special Tax as a Developed Parcel, or (ii) the end of the then-remaining Initial Bonding Period.

Step 8.a.3: Using a discounted rate equal to the mo st current yield for the 30-Year Treasury Constant Maturity, calculate the net present value of the revenue stream Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-18 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx determined Step 8.a.2 . If this yield is no longer available, the Administrator will select a yield rate from the most comparable type of security.

Step 8.a.4: Add to the amount calculated in Step 8.a.3 interest on the Bonds being redeemed to the next redemption date.

Step 8.a.5: Add to the amount calculated in Step 8.a.4 a redemption premium on the Bonds being redeemed (if any).

Step 8.a.6: Add to the amount calculated in Step 8.a.5 the Development Impact Fee Deferral amount applicable to the Parcel, as adjusted for inflation. If Bonds have been issued to finance the Development Impact Fee Deferral, follow Step 8.a.2 and 8.a.3 , using for Step 8.a.2 the longer of (i) 30 years from the year in which the Parcel was first subject to the Facilities Special Tax during the Deferral Bonding Period, or (ii) the end of the then-remaining Deferral Bonding Period.

Step 8.a.7: Add the administrative cost of processi ng the Prepayment to the amount calculated in Step 8.a.6 .

Step 8.a.8: The amount in Step 8.a.7 is the amount of the Full Prepayment of the Maximum Annual Special Tax for the Taxable Parcel.
b. Partial Prepayments will be calculated as described below:

The amount of any Partial Prepayment is limited to 50 percent of the Full Prepayment amount determined in Step 8.a.8. A Partial Prepayment may only be made in an amount equal 50 percent of the Full Prepayment desired by the party making a Partial Prepayment, except that the full amount of Administrative fees and expenses determined in Step 8.a.7 shall be included in the Partial Prepayment. The Facilities Special Tax that can be levied on a Parcel after a Partial Prepayment is made is equal to one-half of the Facilities Special Tax that could have been levied before the Partial Prepayment.

9. Interpretation, Application, and Appeal of
Special Tax Formula and Procedures
Any taxpayer who feels the amount of the Special Tax assigned to a Parcel is in error may file a notice with the Finance Director appealing the levy of the Special Tax. The Finance Director then will promptly review the appeal and, if necessary, will meet with the applicant. If the Finance Director verifies that the tax should be modified or changed, the Special Tax levy will be corrected and, if applicable in any case, a credit or refund will be granted.

Interpretations may be made by the City, without Resolution or Ordinance of the Council, for purposes of clarifying any vagueness or ambiguity as it relates to the Special Tax rate, the method of apportionment, the classification of properties, or any definition applicable to the CFD.

Without Council approval, the Finance Director may make minor, non-substantive administrative and technical changes to the provisions of this RMA that do not materially affect the rate, method of apportionment, or manner of collection of the Special Tax for purposes of administrative efficiency or convenience or to comply with new applicable federal, state, or local law.

Rate, Method of Apportionment, and Manner of Collection of Special Tax Exhibit A September 26, 2022

Economic & Planning Systems, Inc. (EPS)
A-19 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Rate and Method\222084 rm1.docx The City, upon request of an owner of land in the CFD that is not a Developed Parcel, also may amend this RMA in any manner acceptable to the City, without Resolution or Ordinance of the Council, upon the affirmative vote of such owner and without the vote of owners of any other land in the CFD, provided such amendment is only applicable to such owner’s land and does not reduce the total Maximum Annual CFD Special Tax Revenue.

10. Manner of Collection
The Special Tax will be collected in the same manner and at the same time as ad valorem property taxes, provided, however, the Administrator or its designee may directly bill the Special Tax and may collect the Special Tax at a different time, such as on a monthly or other periodic basis, or in a different manner, if necessary, to meet the City’s financial obligations.

DRAFT
Attachment 2
Parkside at Sierra Vista CFD No. 1 (Public Facilities)
Maximum Annual Special Taxes by Tax Category
for the Base Year of FY 2023-24 [1]
Maximum Annual
Special Tax
Expected Land Uses (Tax Category) Per Unit/Taxable Acre [1]
Residential Uses per Unit
Low Density Residential (LDR) $1,987.00
Medium Density Residential (MDR) $1,767.00
High Density Residential (HDR) [2]
High Density Residential (HDR) For-Sale [2] $0.00
High Density Residential (HDR) For-Rent [2] $0.00
Affordable Medium Density Residential $883.50
Affordable High Density Residential [2] $0.00
Nonresidential Uses [2] per Taxable Acre
Mixed Use (MU) [2] $0.00
Business Professional (BP) [2] $0.00
Community Commercial (CC) [2] $0.00
Undeveloped Property $13,757.00
"att2"
[1] This amount may be increased by the Tax Escalation Factor in each Fiscal Year following the Base Year as described in this RMA.
[2] If a Low Density Residential, Medium Density Residential or Affordable Medium Density Residential Parcel with a Special Tax is rezoned to a use with an identified Special Tax of $0 in this attachment, the Special Tax would be assigned to the Parcel using the provisions of Section 4 of this RMA.

Prepared by EPS 9/26/2022 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Models\222084 RMA Attachments DRAFT
Attachment 3
Parkside at Sierra Vista CFD No. 1 (Public Facilities)
Assigned Maximum Annual Special Tax for Original Parcels (Base Year of FY 2023-24) [1] [2] Assigned Assigned
Planned Maximum Annual Maximum Annual
Original Village Tax Planned Units Special Tax Special Tax Parcel Number Category Acres Units per Acre per Unit per Village [1] [2] [1] [2]
498-180-001 FD-24 (Portion) MDR 4.63 30 6.5 $1,767.00 $53,010.00 498-180-002 FD-24 (Portion) MDR 6.35 49 7.7 $1,767.00 $86,583.00 498-180-003 FD-24 (Portion) MDR 6.36 56 8.8 $1,767.00 $98,952.00 CFD Totals 17.34 135 $238,545.00
"att3"
[1] This amount may be increased by the Tax Escalation Factor in each Fiscal Year following the Base Year as described in this RMA. [2] If amended to included Annexation Parcels, the Maximum Annual Special Tax for Annexation Parcels would also be subject to the Tax Escalation Factor.

Expected Land Uses
Prepared by EPS 9/26/2022 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Models\222084 RMA Attachments DRAFT
Attachment 4
Parkside at Sierra Vista CFD No. 1 (Public Facilities)
Maximum Annual Maintenance Special Taxes by Tax Category for the Base Year of FY 2022-23 [1]
Before After
Transition Transition
Expected Land Uses (Tax Category) Event Event
[1] [1]
Residential Uses per Unit per Unit
Low Density Residential (LDR) $0.00 $993.50
Medium Density Residential (MDR) $0.00 $883.50
High Density Residential (HDR) [2]
High Density Residential (HDR) For-Sale [2] $0.00 $0.00 High Density Residential (HDR) For-Rent [2] $0.00 $0.00 Affordable Medium Density Residential $0.00 $441.75
Affordable High Density Residential [2] $0.00 $0.00
Nonresidential Uses [2] per Taxable Acre
Mixed Use (MU) [2] $0.00 $0.00
Business Professional (BP) [2] $0.00 $0.00
Community Commercial (CC) [2] $0.00 $0.00
Undeveloped Property $0.00 $6,878.50
"att4"
[1] This amount is subject to increase by the Tax Escalation Factor in each Fiscal Year following the Base Year as described in this RMA.
[2] If a Low Density Residential, Medium Density Residential or Affordable Medium Density Residential Parcel with a Special Tax is rezoned to a use with an identified Special Tax of $0 in this attachment, the Special Tax would be assigned to the Parcel using the provisions of Section 4 of this RMA.

Maintenance Special Tax per Unit/Taxable Acre
Prepared by EPS 9/26/2022 Z:\Shared\Projects\SAC\222000\222084 Roseville FD-24 CFD Formation\Models\222084 RMA Attachments Map 1

EXHIBIT B
City of Roseville
Villages at Sierra Vista
Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) Placer County, California

LIST OF AUTHORIZED FACILITIES AND SERVICES

AUTHORIZED FACILITIES
Improvements

Public roadway improvements de signed to meet the needs of the project, including those improvements identified in the project Development Agreement (DA) Sections 3.5.17 and

3.5.18, including but not limited to;

• Federico Drive.
• Fiddyment Road.
• Market Street.
• Santucci Boulevard.
• Summerfaire Drive.
• Silver Spruce Drive.
• Sierra Glen Drive.
• Vista Park Drive.
• Vista Grande Boulevard.
• Westbrook Boulevard.

Eligible roadway improvements include the following items: acquisition of land and easements; roadway design; proj ect management; geotechnical engineering, testing and observations, bridge crossings and culverts; clearing, grubbing, and demolition; grading, soil import/export, paving (including s lurry seal), and decorative/enhanced pavement concrete or pavers; power pole relocations; joint trenches, underground utilities, and undergrounding of existing utilities; dry utilities and appurtenances; curbs, gutters, sidewalks, bike trails (including on- and off-site), park and ride facilities, bus rapid transit improvements , including transfer stations and regional public transit improvements; retaining wal ls, sound walls, enhanced fencing, and access ramps; street lights, signalization, and traffic sig nal control systems; bus turnouts; signs and striping; erosion control; m edian and parkway landscaping and irrigation; entry monumentation; bus shelters; maso nry walls; traffic control and agency fees; and other improvements related thereto. Eligible impr ovements for the roads listed above also include

any and all necessary underground potable and non-potable water, sanitary sewer, and storm drainage system improvements.

Potable and Non-Potable Water System Improvements

Authorized facilities include any and all on- and off-site backbone water facilities designed to meet the needs of development of the project. These facilities include potable and non-potable mains, valves, services, and appurtenances; wells; and water treatment and storage facilities, and related improvements, including but not limited to: site clearing, grading, and paving; curbs and gutters; recycled water storage tanks, booster pump st ations, and all appurtenances thereto; wells; water treatment; stand -by generator; site lighting, drainage, sanitary sewer, and water service; landscaping and irrigation; acces s gates and fencing; striping and signage; and the following:

• Water lines in/associated with authorized facility roads. • Recycled water lines in/associated with authorized facility roads. • Well construction or financial contributions thereto on , but not limited to JM-60. • Water Tank Site Improvements (DA Section 3 .8.2).
• Recycled Water Storage Tank Facility
• Reimbursement obligation for the Baseline Road 24” water line (DA Section

3.8.3).
• CFD obligations for RW tank(s) required by DA Secti on 3.9.

Drainage System Improvements

Authorized facilities include any and all o n- and off-site backbone drainage and storm drainage improvements designed to meet the needs of development of the project. These facilities include mains, pipelines and appur tenances, outfalls and water quality measures, temporary drainage facilities, detention/retention basins, and drainage pretreatment facilities; drainage ways/channels, pump stations, landscaping, and irrigation; access roads, gates, and fencing; striping and signage; and the following:

• All storm drain lines and facilities in/asso ciated with authorized facility roadways. • Retention, detention, hydro-modification, and other drainage facilities.

Wastewater System Improvements

Authorized facilities include any and all on- and off-site backbone wastewater facilities designed to meet the needs of development of the project. These facilities include pipelines and all appurtenances thereto; manholes; tie -in to existing main line; force mains; lift stati ons; odor- control facilities; sewer treatment plant improvements and permitt ing related thereto; and related sewer system improvements, including but not limited to:

• All wastewater facilities in/associated with authorized facility roadways.

Solid Waste Improvements

Authorized facilities include any and all backbone soli d waste improvements designed to meet the needs of development of the project. Eligible improvements also include the project’s pro-rata contribution, as described in the project DA, to the Sierra Vista Specific Plan (SVSP) Solid Waste Recycling Center (D A Section

3.26(iii)).

Park, Landscape Corridor and Paseo Improvements

Authorized facilities include any and all improvements to parks, landscape corridors and paseos located in the project, including but not limited to:

• Construction of Park Sites as identified by the Specific Plan. • Construction of Paseos as identified by the Specific Plan.

Open Space Improvements

Authorized facilities include any and all open space improvements designed to meet the needs of development of the project , including bike trails, bike/pedestrian bridges, storm drain crossings, storm drain detention/retention, wetland mitigation, tree mitigation, on - and off-site hawk/raptor mitigation, agricultural mitigation or wetland mitigation, property acquisition, endowment payments for open space management, landscaping and irr igation, access gates and fencing, and related open space improvements, including but not limited to:

• Improvements as identified by the Specific Plan.
• Wetland creation mitigation, fencing , etc.

Utilities

Authorized facilities include any and all on - and off-site utility improvements designed to meet the needs of development of the project. All utility imp rovements, easement payments, and land acquisition not located under or alongside transportation improvements are considered authorized facilities. Authorized facilities also shall include costs related to the acquisition of the off-site electric substation site; site clearing; grading; street frontage improvements, including curbs, gutters, and paving; and construction of an all -weather access road to the site from the nearest public street or extension of temporary 12kV overhead lines as described in the project DA, including but not limited to:

• SVSP Electric Substation site acq uisition, and improvements required by DA Section

3.11.3. • Temporary overhead 12kV lines to loop SVSP substation to line in WRSP Phase 3 and

4. Other Public Facilities

Authorized facilities includes any and all public facilities or infrastructure, including the project’s pro-rata contribution to the land acquisition of the off -site fire station site, site clearing, grading, and street frontage improvements including cur bs, gutters, and paving, including but not limited to:

• Fire Station site reimbursement obligations in DA Section 3.23.

Development Impact Fees

Authorized facilities include development impact fees paid and not otherwise reimbursed, whether standard City or County fees levied at the time of the issuance of a building permit or required as part of the DA for the property. Fees include, but are not limited to, the South Placer Regional Transportation Authority Tier II Traffic Fee, City of Roseville City Wide Park Fee, City of Roseville Public Facilities Fee, and Public Benefit F ee (as defined in Section 3.14.3 of the DA for the property).

Formation, Administrative, and Incidental Expenses

In addition to the above facilities, other expenses inc idental to the above and authorized by the Mello-Roos Community Facilities Act of 1982, including but not limited to: the cost of planning, permitting, and designing the facilities (including the cost of environmental evaluation, orthophotography, environmenta l remediation/mitigation, and preparation of an overarching Operation and Maintenance Plan for the City of Roseville Open Space Preserves); land acquisition and easement payments for the facilities; project management; construction staking; engineering studies and reports; utility relocation and demolition costs incidental to construction of the facilities, wetland/Species mitigation purchase; reimbursements to other areas for infrastructure facilities or planning serving development in the CFD; Sierra Vista Specific Plan planning, legal, engineering, technical studies costs relate d to the facilities and any other expenses incidental to the construction, completion, and inspection of the facilities.

In addition, costs eligible to be financed by th e CFD shall include all costs associated with the formation and ongoing administration of the CFD and issuance of bonds; determination of the amount of taxes and collection of taxes; inspection, plan check and other costs related to acceptance of the facilities by the City, payment of taxes; and any other costs incurred to carry out the authorized purposes of the CFD.

EXHIBIT C

FORM OF

NOTICE OF PUBLIC HEARING ON PROPOSED CITY OF ROSEVILLE PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES)

CITY OF ROSEVILLE, PLACER COUNTY, CALIFORNIA

The City of Roseville is considering the formation of a community facilities district (the "CFD") under the authority of the Mello-Roos Community Facilities District Act of 1982, as amended, to fund certain public facilities related to new development within the City of Roseville, and to incur bonded indebtedness of the CFD.

This Notice contains a brief summary of the proposal, but you are referred to the City Council's Resolution of Intention to Form a Community Facilities District and Levy a Special Tax (No. 22-_____, adopted __________, 2022) and its Resolution of Intention to Incur Bonded Indebtedness (No. 22-_____, adopted __________, 2022) for details of the proposals.

The proposal is to subject the property within the CFD to a special tax which will be used to pay for authorized facilities within the CFD, including paying principal and interest on bonds used to build facilities, and will expire when the bonds are retired and all eligible facilities are financed. The proceeds of the bonds will be used to pay for the facilities and other expenses set forth in the resolutions referred to in the preceding paragraph. A map showing the land proposed to be included in the CFD is on file with the City Clerk.

As set forth below, the City Council will hold a public hearing on the establishment of the CFD, the facilities to be financed by the CFD, and the levy of the special tax within the CFD.

The proposal also includes authority to issue up to $__________ in bonds to be repaid by the special tax. Neither the City of Roseville nor any person outside the CFD has any liability for the special tax or the bonds. The security for the bonds is limited to the property subject to the special tax within the CFD.

In order to confer the authority upon the City Council of the City of Roseville to levy the special tax and to issue the bonds, a public hearing must be held on the proposal, then the City Council will decide whether to form the CFD, and finally the qualified electors within the CFD must approve the proposal by a two-thirds vote. Where the CFD is uninhabited (as is the case here) the qualified electors are, pursuant to law, the owners of property within the CFD.

This is the notice of the public hearing. The public hearing will be held during the City Council meeting on December 7, 2022 at 6:00 p.m., in the Roseville Civic Center Council Chambers located at 311 Vernon Street, Roseville, California 95678.

At the hearing, the testimony of all interested persons or potential special taxpayers for or against the formation of the CFD, the authorization to levy the special tax, and the authorization to issue the bonds will be heard.

If written protests against the proposed CFD are delivered to the City Clerk at or before the time set for the hearing by either registered voters residing within, or the owners of property within, the proposed CFD, they will be counted toward a possible majority protest. Such protests by a majority of the registered voters residing within the CFD or by the owners of a majority of the land area within CFD which is or will be subject to the special tax, if not withdrawn prior to the close of the hearing so as to reduce the value of the protests to less than a majority, will require the proposed CFD to be eliminated from immediate consideration, and prevent its being included in a subsequent proceedings for at least one year.

If the City Council, after the public hearing, determines that a majority protest under Section 53324 of the California Government Code was not made at the hearing, the City Council may conduct an election by mailed ballot to levy a special tax within the CFD.

Questions should be directed to the undersigned, telephone (916) 774-5263.

Dated: _______________, 2022

/s/ Carmen Avalos
Carmen Avalos, City Clerk
City of Roseville

CITY COUNCIL OF THE CITY OF ROSEVILLE
RESOLUTION NO. 22-401

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE OF INTENTION TO

INCUR BONDED INDEBTEDNESS TO FINANCE THE ACQUISITION AND CONSTRUCTION

OF CERTAIN PUBLIC FACILITIES IN AND FOR PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES)

WHEREAS, the City Council of the City of Roseville (the “City Council”) has this date adopted its Resolution of Intention to Form a Community Facilities District and Future Annexation Area, and Levy a Special Tax (the “Resolution of Intention”), stating its intention to form the City of Roseville Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) (the “CFD”) and a future annexation area for the CFD pursuant to the Mello -Roos Community Facilities Act of 1982, as amend ed, Chapter 2.5 of Part 1 of Division 2 of Title 5, commencing at Section 53311, of the California Government Code (the “Act”), for the purpose of financing certain public improvements (the “Facilities”), as further provided in that Resolution of Intention; and

WHEREAS, the City Council estimates the amount required for the financing of the costs of the Facilities to be the sum of not to exceed $15,000,000; and

WHEREAS, in order to finance the costs of the Facilities it is necessary to incur bonded indebtedness in the amount of not to exceed $15,000,000 on behalf of the CFD.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEVILLE RESOLVES AS FOLLOWS:

1. The City Council declares and finds that in order to finance the acquisition and construction of public facilities described in the City Council’s Resolution of Intention, captioned "A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE TO

FORM A COMMUNITY FACILITIES DISTRICT, AND LEVY A SPECIAL TAX IN PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES) TO

FINANCE THE ACQUISITION AND CONSTRUCTION OF CERTAIN PUBLIC FACILITIES IN AND FOR SUCH COMMUNITY FACILITIES DISTRICT" it is necessary to incur a bonded indebtedness.

2. The purpose for which the proposed debt is to be incurred is to provide the funds necessary to pay for the cost of said Facilities.

3. The maximum amount of the proposed debt is $15,000,000. In debtedness subject to this limit shall only include indebtedness evidenced by bonds or notes and shall not include bonds described in Section 53364.2(e) of the Act.

4. It is the intention of the City Council that any such bonds issued shall be made callable in accordance with the terms of the Act and as more specifically to be set forth in any resolution authorizing issuance of the bonds, and shall be issued in such series and bear interest payable semi-annually or in such other manner as the City Council shall determine, at a rate not to exceed the maximum rate of interest as may be authorized by applicable law at the time of sale of such bonds, and shall mature not to exceed 40 years from the date of the issuance thereof.

5. In the event any series of bonds issued under the authorization is refunded to produce savings meeting the requirement of Section 53362.5 of the Act, all or a portion of the savings achieved through the issuance of refunding bonds may be used to finance Fa cilities insofar as the savings component provides capacity for bonded indebtedness in excess of that being refunded, and such additional bonded indebtedness shall not reduce and may exceed the amount of bonded indebtedness authorized herein.

6. The City Council hereby sets December 7, 2022, at 6:00 p.m., at the City of Roseville Civic Center Council Chambers located at 311 Vernon Street, Roseville, California 95678, as the time and place for a hearing by the City Council on the proposed bond issue. At that time and place any persons interested, including any persons owning property in the CFD, will be heard.

7. The City Clerk is hereby directed to cause notice of said public hearing to be given by one -time publication in a newspaper of general circulation circulated within the CFD and the future annexation area. The publication of said notice shall be completed a t least 7 days before the date herein set for said public hearing. Such notice shall be substantially in the form specified in Section 53346 of the Act, with the form summarizing the provisions hereof hereby specifically approved.

8. This Resolution shall take effect from and after its adoption.

* * * * * *
I hereby certify that the foregoing resolution was duly and regularly adopted by the City Council of the City of Roseville, California, at a regularly scheduled meeting thereof, held on the day of , 2022 by the following vote of the City Council:

AYES: COUNCILMEMBERS
NOES: COUNCILMEMBERS
ABSENT: COUNCILMEMBERS
ABSTAIN: COUNCILMEMBERS

Mayor

ATTEST:

City Clerk of the City of Roseville

COUNCIL COMMUNICATION
CC #:
2369
File #:
0200
Title:

Designation of Agent for Federal Financial Assistance
Contact:

Estela Roig
916-774-5380
[email protected]

Meeting Date: 10/19/2022
Item #: 7.6.

RECOMMENDATION TO COUNCIL
Staff recommends the City Council approve the attached form resolution updating the following City staff as the Authorized Agent of the City of Roseville for the purpose of obtaining federal and/or financial assistance from the Federal Emergency Management Agency (FEMA) and the California Office of Emergency Services (CalOES):
1)

Dennis Kauffman
–
Assistant City Manager/Chief Financial Officer
2)

Dominick Casey
–
City Manager

BACKGROUND
On March 22, 2020, the President approved Major Declaration FEMA-4482-DR-CA (DR-4482) for the COVID-19 Pandemic in California. Major Declarations authorize FEMA’s Public Assistance (PA) Program for potential reimbursement for emergency protective measures. The City has submitted reimbursement requests for expenses incurred from March 2020 to June 2022 that may be eligible for 100% federal reimbursement for providing extraordinary emergency protective measures as a result of COVID-19.

FISCAL IMPACT
Approval of the resolution has no direct fiscal impact, but the updated form is required to continue to pursue federal and state reimbursement for eligible COVID-19 pandemic expenditures.

Expenditures incurred between March 2020 and June 2022, totaling $613,780, have been submitted for potential reimbursement, including $247,012 for the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world

Respectfully Submitted,
Estela Roig, Accountant
Dennis Kauffman, Assistant City Manager/Chief Financial Officer

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-406

STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES Cal OES ID No:

Cal OES 130

DESIGNATION OF APPLICANT'S AGENT RESOLUTION FOR

NON-STATE AGENCIES

BE IT RESOLVED BY THE OF THE
(Governing Body) (Name of Applicant)

THAT , OR
(Title of Authorized Agent)
, OR
(Title of Authorized Agent)
(Tit
le of Authorized Agent)
is hereby authorized to execute for and on behalf of the , (Name of Applicant)
a pu
blic entity established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency Services for the purpose of obtaining federal financial assistance for any existing or future grant program, including, but not limited to any of the following:
- Federally declared Disaster (DR), Fire Mitigation Assistance Grant (FMAG), California State Only Disaster (CDAA), Immediate Services Program (ISP), Hazard Mitigation Grant Program (HMGP), Building Resilient Infrastructure and Communities (BRIC), Legislative Pre-Disaster Mitigation Program (LPDM) , under
- Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
- Flood Mitigation Assistance Program (FMA),
under Section 1366 of the National
Flood Insurance Act of 1968.
- National Earthquake Hazards Reduction Program (NEHRP) 42 U .S. Code 7704 (b)
((2) (A) (ix) and 42 U.S. Code 7704 (b) (2) (B) National Earthquake Hazards Reduction Program, and also The Consolidated Appropriations Act, 2018, Div. F, Department of Homeland Security Appropriations Act, 2018, Pub. L. No. 115-141 - California Early Earthquake Warning (CEEW) under CA Gov Code – Gov, Title 2, Div. 1, Chapter 7, Article 5, Sections 8587.8, 8587.11, 8587.12 That the , a public entity established under the
(Name of Applicant)
laws of the State of California, hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster assistance the assurances and agreements required.

Cal OES 130 (Rev 3/9/22)
RESOLUTION No. 22-406

STATE OF CALIFORNIA
Cal OES 130 (Rev 3/9/22)
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Please check the appropriate box below

This
is a universal resolution and is effective for all open and future disasters/grants declared up to three (3) years following the date of approval.

This is a disaster/grant specific resolution and is effective for only disaster/grant number(s):

Passed and approved this __day of , 20
(Na
me and Title of Governing Body Representative)
(Na
me and Title of Governing Body Representative)
(Na
me and Title of Governing Body Representative)

CERTIFICATION
I, , duly appointed and of
(Name) (Title)
, d o hereby certify that the above is a true and
(Name of Applicant)
correct copy of a resolution passed and approved by the (Governing Body)
of the on the day of , 20 .
(Name of App licant)
(S
ignature) (Title)
(Page
2 of 2)

COUNCIL COMMUNICATION
CC #:
2363
File #:
0704
Title:

On-Call Architectural Design Services for Aquatics Facilities – Professional Design Services Agreement
Contact:

Heather Buck 916-774-5254
[email protected]

Meeting Date: 10/19/2022
Item #: 7.7.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve a Professional Design Services Agreement for on-call architectural services for aquatic facilities with Studio W Associates, Inc., dba Studio W Architects, and adopt a resolution to authorize the City Manager to execute the agreement.

Additionally, staff requests authority for the City Manager or his designee to execute renewals of the agreement for two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
The Parks, Recreation & Libraries Department is projecting a number of capital improvement projects at the City’s three aquatic facilities (Johnson Pool, Mike Shellito Indoor Pool, and Roseville Aquatics Complex) over the next five years. Most immediate is the replacement of the pool structure, deck, and mechanical system at the Johnson Pool. Examples of additional possible projects at the facilities include, but are not limited to:

Mike Shellito Indoor Pool – Feasibility analysis of existing solar thermal system to determine if existing system can be modified to heat the warming pool. Implement plan.

Roseville Aquatics Complex – Updated accessibility evaluation and cost estimate.

Roseville Aquatics Complex – Locker room/shower accessibility upgrades.

Replacement cost estimates for capital improvement project forecasting.

Repair or replace existing pool tile and/or plaster.

Refinish or replace pool deck.

Replace existing pool equipment (pump, motor, heater, etc.).

Cost estimating, forecasting, accessibility evaluations.

In June 2022, the Parks, Recreation & Libraries Department issued a Request for Proposals (RFP) to provide on-call architecture design services for aquatic facilities. Studio W Architects was the sole respondent to the RFP. Staff reviewed the proposal, completed reference checks, and conducted an interview with the firm and recommended approval of an agreement with Studio W Architects.

The initial term of the Professional Design Services Agreement will be from date of award through June 2024 and includes the option of two (2) additional one (1) year extensions.

FISCAL IMPACT
Funding for professional services shall be provided through: 1) capital improvement projects as approved during the fiscal year budgets, or 2) an approved professional services budget. Project specific quotes will be obtained prior to the start of any work. The initial agreement will be from date of award through June 2024 and is not to exceed $600,000. Future year annual compensation is not to exceed $250,000 per year, for a total contract amount not-to-exceed $1,100,000. There will be no impact to the General Fund.

ENVIRONMENTAL REVIEW
The proposed replacement and repair of equipment and structures at the aquatic facilities are categorically exempt from CEQA as a Class 2 Exemption (State CEQA Guidelines Section 15302). The Exemption has been prepared and no further action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Heather Buck, Park Development Project Manager
Jill Geller, Director, Parks, Recreation & Libraries

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-397
Agreement
RESOLUTION NO. 22-397

APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND STUDIO W ASSOCIATES, INC., DBA

STUDIO W ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an on-call professional design services agreement for on-call architectural services for aquatics facilities, by and between the City of Roseville and Studio W Associates, Inc., dba Studio W Architects, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said on-call agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his or her designee is authorized to execute two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council, or until staff determines that continuing with this consultant is not in the best interest of the City.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2350
File #:
0102-04 & 0103
Title:

City Council/Boards, Commissions, & Committees Administrative Standards Updates
Contact:

M. Sheidenberger 916-774-5325 [email protected]

Meeting Date: 10/19/2022
Item #: 7.8.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution approving updates to the City Council/Boards, Commissions, & Committees Administrative Standards.

BACKGROUND
Section 4.06 of the Roseville City Charter authorizes the City Council to establish its own meeting procedures. Prior to 2019, the City Council and the thirteen Boards, Commissions, and Committees had their own separate meeting procedures. On February 20, 2019, the City Council adopted a resolution to consolidate the individual meeting procedures into one Administrative Standards document.

Updates are now needed to the Administrative Standards due to changes in the law, changes in City policy, and to address areas currently not addressed in the standards. The following is a summary of the changes:

The eligibility for the Economic Development Advisory Committee (EDAC) was modified to memorialize the City's long-standing practice of allowing individuals to serve on EDAC as long as they live, work or own a business in Roseville.

Outdated gender specific dress codes were eliminated.

The standards were revised to clarify that the City Council establishes the regular meeting schedules for the boards, commissions and committees, as required by the Brown Act.

Per newly revised City Charter Section 4.02, the standards were revised to require 72 hours’ notice for special meetings, except that for time sensitive business, only 24 hours’ notice is required. Although this Charter section only applies to the City Council, it makes sense to also apply the same rule to the boards, commissions and committees to provide consistency with Council’s practices.

All references to boards, commissions and committees were replaced with "public bodies" when the phrase was meant to also include the City Council.

The standards were revised to require public officials abstaining from a vote to state for the record a reason for the abstention.

SB 1100’s new requirements for removing disruptive individuals from meetings were added.

New language allowing the meeting schedule for the Law and Regulation Committee to be established by resolution adopted by the Council was added. This gives Council the flexibility to change the Law and Regulation Committee’s meeting day and time after new committee assignments.

Staff member names were updated.

A cross-reference to the newly City Council adopted Travel and Expense Reimbursement Policy was added.

A redlined version of the changes is attached. A separate staff only version of the Administrative Standards will also be updated with these same changes if approved.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The update of meeting procedures meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services

Respectfully Submitted,
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-391
Administrative Standards - Redlines
RESOLUTION NO. 22-391

APPROVING THE CITY COUNCIL/BOARDS, COMMISSIONS, AND COMMITTEES

ADMINISTRATIVE STANDARDS UPDATES

WHEREAS, on February 20, 2019, Council adopted a resolution to consolidate the individual meeting procedures of the City Council and the thirteen Boards, Commissions, and Committees into one Administrative Standards document; and

WHEREAS, updates are now needed to the Administrative Standards due to changes in the law, changes in City policy, and to address areas currently not addressed in the standards; and

WHEREAS, the City Council/Boards, Commissions, and Committees Administrative Standards Updates, have been reviewed by City Council.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Roseville that the City Council/Boards, Commissions, and Committees Administrative Standards Updates are hereby approved.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

City of Roseville
City Council/Boards,
Commissions, & Committees
Administrative Standards

August 11, 2022

Contents

Purpose 2

City overview 2
Form of government 2
City Council 2
City Manager and department heads 2
City Attorney 2
City Clerk 2
Staff 2
Boards, commissions and committees 2
Membership 3
Eligibility 3
Incompatibility of office 3
Structure of terms of office 3
Youth members 3
Appointment policy 3

Procedure 3

Position requirements 4
Oath of office 4
New member training 4
Conflict of Interest Code 4
Ethics training 5
Sexual harassment training 5
Unclassified service 5
Social media 5
Dress code 5
Logo and materials 5
Attendance policy 6
Removal from office 6
Resignation 6
Safety information 6
Roles and responsibilities 6
Liaison 6
Secretary 6
Chair 7
Additional role of the chair 7
Board, commission, or committee members 7
Limitations 8
Other persons 8
Spokesperson for group of persons 8
Meeting procedures 8
Other guiding documents 8
Meetings 9
Regular meetings 9
Special meetings 9
Adjourned meetings 9
Recess of a meeting 9
Closed session 9
Quorum 9
Meetings of a majority of members 9
Agendas 10
Call to Order 10
Roll Call 10
Public Comments 10
Consent Calendar 10
Requests / Presentations 11
Public Hearings 11
Board Member / Commissioner / Committee / Staff Reports 11 Adjournment 11
Order of business 11
Voting 12
Majority vote 12
Tie vote 12
Abstention 12
Conflict of interest 12
Recommendations 12
Official record 12
Minutes 12
Correction to Minutes 13
Recordings 13
Agenda notice requirements 13
Open Meeting Law 13
Meetings 13
Public notice 13
Rights of the public 14
Americans with Disabilities Act 14
Limited English proficiency 14
Presentation material 14
Composition, responsibilities, and meeting dates of the City of Roseville boards, commissions, and committees 15
Charter Review Committee 15
Design Committee 15
Economic Development Advisory Committee 15
Grants Advisory Commission 16
Law and Regulation Committee 16
Library Board 16
Local Sales Tax Citizens’ Oversight Committee 17
Parks and Recreation Commission 17
Planning Commission 17
Public Utilities Commission 18
Senior Commission 19
Transportation Commission 19
Supplemental meeting procedures 20
Board of Appeals 21
Personnel Board 23
Youth Sports Coalition 25
City Council 29

Purpose
This handbook shall serve as the administrative standards for all City of Roseville boards, commissions, committees and City Council members (collectively “public officials”) so that expectations and practices are clearly articulated to guide members in their actions, and to provide a uniform frame for conduct. Informational appendices are included.

City overview
Form of government
The City of Roseville charter, adopted in 1954, establishes a council-manager form of municipal government. (Appendix I)

City Council
The five (5) member City Council, which is comprised of four (4) members and the mayor, enacts legislation, adopts budgets, and determines policy.

City Manager and department heads
The City Manager is appointed by the City Council. The City Manager is responsible for the day-to-day management of the city and supervises the organization through department heads. Department heads are appointed by and report directly to the City Manager.

City Attorney
The City Attorney provides legal advice and support to the City Council and boards, commissions, and committees on the legal propriety of proposed actions, prepares and/or reviews all ordinances, resolutions, contracts, and other documents, represents the city in civil litigation and acts as liaison to outside special counsel.

City Clerk
The City Clerk conducts elections to elect City Council members, recruits board, commission, and committee members, establishes and tracks compliance of mandatory training, maintains city records and securities, prepares agendas and minutes for the City Council, and provides City Council action follow-up.

Staff
City staff, under the direction of the City Manager, is responsible for carrying out the policies and actions of the City Council and implementing the programs and services set out in the budget and identified in the City Council’s annual goals.

Boards, commissions and committees
Boards, commissions, and committees are established to provide a method for citizen input and are ancillary to the City Council. All board, commission, and committee members shall serve without compensation. The City of Roseville has 16 boards, commissions, and committees: Board of Appeals, Charter Review*, Design Committee, Economic Development Advisory Committee, Grants Advisory Commission, Law & Regulation Committee, Library Board, Local Sales Tax Citizens’ Oversight Committee, Parks & Recreation Commission, Personnel Board, the Placer Mosquito Abatement & Vector Control District**, Planning Commission, Public Utilities Commission, Senior Commission, Transportation Commission, and Youth Sports Coalition.

City Council/
Boards, Commissions
& Committees
Administrative
Standards

2 *Charter Review is a temporary committee that each decade reviews the entire city charter.
**Placer Mosquito Abatement & Control District is comprised of five Placer County regional trustees. The City Council appoints one individual to serve as one of the five regional trustees

Membership
Eligibility
Except for the Economic Development Advisory Committee, Aall members of boards, commissions, and committees shall be residents of the City at the time of their appointment and continuously during their term of office. Members of the Economic Development Advisory Committee shall either live, work, own a business, or represent a business or industry in the City at the time of their appointment and continuously during their term of office.

Individuals can only serve on a single City of Roseville board or commission at a time.

Notwithstanding the foregoing, individuals may serve concurrently on a single City of Roseville board or commission and a single City of Roseville committee.

Relatives (spouses, siblings, parents, domestic partners, co-habitants, and children) cannot serve on the same board, commission, or committee at the same time.

Incompatibility of office
An individual cannot hold two conflicting public offices. Be aware that acceptance of one governmental board appointment may result in the automatic forfeiture of another public seat.

Structure of terms of office
Members of the boards, commissions, and committees serve staggered terms of four years.* No member shall serve more than two consecutive terms. In the event a person is appointed to fill an unexpired term the appointment to fill said unexpired term will be considered a partial term and will not be counted as one of the two full consecutive terms. *Members of the Economic Development Advisory Committee serve two-year terms. There are no limitations on the number of consecutive terms a member of the Economic Development Advisory Committee may serve.

If at the expiration of an eligible member’s term the City Council has not yet appointed a replacement, the member may continue to serve on a month-to-month basis until a replacement is appointed.

Youth members
The City Council may appoint a high school student that is a resident of Roseville as a voting member of the Library Board, Parks & Recreation Commission, and the Transportation Commission, and a non-voting member of the Grants Advisory Commission. Such member shall serve only during his or her enrollment in high school and for a one-year term. Such member may be re-appointed for a second term. Youth members must be enrolled in high school during the entirety of their term. Youth members may not serve as chair or vice chair.

Appointment policy
Procedure
If a vacancy on any board, commission, or committee occurs because the current term ended, resignation, death, moving, removal from incumbent’s office, ineligibility for re -appointment, etc. the following procedure will be used:

City Council/
Boards, Commissions
& Committees
Administrative
Standards

3 • The City Clerk will advertise the vacancy in the city’s legal newspaper and on the city’s website, and will notify the Roseville Chamber of Commerce, and the Roseville Coalition of Neighborhood Associations of the vacancy;
• The City Clerk will establish a deadline for receiving applications; • Applications received after the deadline will not be accepted; • If fewer applications are received than twice the number of openings, the City Clerk may establish a new application deadline and the vacancy re-advertised as described in the first bullet point;
• The City Clerk will conduct video interviews of all applicants; • Applications and video interviews will be provided to the City Council; • If a new vacancy occurs after an application deadline and before an appointment is made, a new application process will not be re-advertised; • City Council will cast their vote at a pre-designated meeting date via ballots; • Ballots and applications of successful applicants are made part of the record and kept on file and made available for public review upon request

Position requirements
Oath of office
Before attending a board, commission, or committee meeting, every new member shall take the oath of office stating that he/she will faithfully discharge the duties of the board, commission, or committee to which appointed.

New member training
New board, commission, and committee members shall receive general and commission- specific training from the City Clerk Department and from the staff liaison before beginning their term.

Conflict of Interest Code
Under the Political Reform Act of 1974, all public agencies are required to adopt a Conflict of Interest Code. The code designates positions required to file Statement of Economic Interests, and assigns disclosure categories specifying the types of interests to be reported. The City of Roseville designates members of Charter Review Committee, Design Committee, the Economic Development Advisory Committee, Grants Advisory Commission, Local Sales Tax Citizens’ Oversight Committee, Planning Commission, Public Utilities Commission, and Transportation Commission as required filers of an Assuming, Annual, and Leaving Form 700 Statement of Economic Interests. State law requires a fine be assessed for those who fail to file required Fair Political Practices Commission documents. If a board, commission, or committee member fails to file an Assuming Office Form 700 Statement of Economic Interests for more than thirty (30) days after the final filing date, the member will be disqualified from any participation in the meetings or other activities of the board, commission, or committee until the member both files the required Statement of Economic Interests and pays any fines associated with the failure to file. If the member fails to file and/or pay the associated fine for more than sixty (60) days after the final filing date, the member shall be removed from the board, commission, or committee by City Council action.

City Council/
Boards, Commissions
& Committees
Administrative
Standards

4 Ethics training
Assembly Bill 1234 imposes ethics training and compensation and reimbursement requirements on cities, counties, and special districts. For officials and board, commission, and committee members serving on or for a local agency, AB 1234 requires two (2) hours of ethics training within one year of appointment.* Thereafter, two (2) hours of ethics training every two years. Notification of this online training will be provided by the City Clerk Department. Failure to complete the online training shall result in removal from the board, commission, or committee.
*Youth Sports Coalition members are exempt from this requirement since appointments to the coalition are made by the youth sports member organizations and not the City Council.

Sexual harassment training
Assembly Bill 1661 imposes sexual harassment prevention training requirements on cities, counties, and special districts for officials serving on or for a local agency. Notification of this online training will be provided by the City Clerk Department.* Failure to complete the online training shall result in removal from the board, commission, or committee. In addition, the Department of Fair Employment and Housing requires all California employers to provide employees and volunteers the Department’s sexual harassment pamphlet. (Appendix IV) *Youth Sports Coalition members are exempt from this requirement since appointments to the coalition are made by the youth sports member organizations and not the City Council.

Unclassified service
As provided by the charter, members of boards, commissions, and committees are considered unclassified employees and are therefore required to comply with City of Roseville Administrative Regulation 2.03 – HARASSMENT, DISCRIMINATION, AND RETALIATION PREVENTION POLICY (Appendix II); and Roseville Administration Regulation 2.14 – ACCEPTANCE OF GIFTS AND GRATUITIES BY CITY EMPLOYEES. (Appendix III)

Social media
Statements and opinions using social media including, but not limited to Twitter, Facebook, Nextdoor, or professional networks like Linkedln, must remain personal and cannot be intended as representing the city’s nor the board, commission, or committee’s official position.

Dress code
Board, commission, and committee members are expected to portray a positive and professional image and are expected to wear clean and appropriate business attire:.

Men: Shirt and tie or sweater and tie, slacks, collared shirts (sport coat or suit optional) Women: Dress, suit ensemble (skirt or pant), skirt and blouse, dress slacks Shirts with the City logo are permitted while attending functions in the capacity as a board, commission, or committee member.

Logo and materials
To reflect the official nature of the board, commission, or committee and to preserve consistency of the city brand, only the official city logo that contains the words “City of Roseville”, shall be used on board, commission, or committee materials.

City Council/
Boards, Commissions
& Committees
Administrative
Standards

5 Attendance policy
It is the expectation that board, commission, and committee members attend all meetings.

If a member is absent without excuse a total of 25% or more meetings in a rolling 12-month period, or more than one meeting in a rolling 12-month period if the board, commission, or committee meets quarterly, he or she shall forfeit the office. The secretary of each board, commission, or committee shall transmit attendance records to the City Clerk. Excused absences from meetings may be for any of the following reasons:
• Illness of the member or the member’s family member;
• Family emergency related to illness or injury;
• Business commitment, notice of which was provided to the chair and secretary in advance;
• Previously scheduled vacation, notice of which was provided to the chair and secretary in advance;
• Attendance at a funeral, religious service or ceremony, wedding, or other similarly significant event, notice of which was provided to the chair and secretary in advance.

Removal from office
Except when otherwise provided by law or the City of Roseville charter, members of boards, commissions, and committees of the city serve at the pleasure of the City Council, and may be removed by the City Council at any time with or without cause. A member’s removal shall be by majority vote of the City Council.

Resignation
A member of a board, commission, or committee who wishes to resign prior to completing the member’s term shall send a resignation letter to the City Clerk who shall notify the City Council and begin the recruitment process.

Safety information
• The dais is bullet resistant, the staff table is not; • There are two panic buttons: One at the center of the dais and one in the media control room. The side-by-side buttons on the individual component should be pressed simultaneously for the signal to be sent to Roseville dispatch; • An automated external defibrillator (AED) and a cardio pulmonary resuscitation (CPR) mask are mounted on the wall next to the media control room; • In case of an emergency, the chair should adjourn the meeting and advise everyone to exit through the double doors and gather across the street.

Travel and Expenses
Travel and other expenses incurred in connection with a public official’s service on a board, commission, or committee, shall be authorized and reimbursed in accordance with the Travel and Expense Reimbursement Policy adopted by the City Council.

Roles and responsibilities
Liaison
Liaisons provide procedural direction and serve as staff support to the board, commission, or committee. The liaison is appointed from the department which most nearly encompasses the board, commission, or committee’s activities.

Secretary

City Council/
Boards, Commissions
& Committees
Administrative
Standards

6 The secretary is appointed from the department which most nearly encompasses the board, commission, or committee’s activities. The secretary assists in the board, commission, or committee’s functions.

While the liaison and secretary roles are to assist the board, commission, or committee, the liaison, secretary and other staff are not employees of the board, commission, or committee. At all times, staff is strictly reportable to the department head and City Manager.

Chair
The chair and vice chair shall be selected by the board, commission, or committee members at a January or July meeting, or as soon thereafter as is practicable. Any voting member of the board, commission, or committee, except a youth member, can serve as chair and shall be seated at the next meeting. The length of term for the chair and vice chair shall be one (1) year. However, there are no limitations on the number of consecutive terms the chair or vice chair may serve.

The chair is the presiding officer of the meeting. In the absence of the chair, the vice chair shall be the presiding officer of the meeting. In the absence of the vice chair, a temporary chair shall be selected from among the other members present, with priority given to seniority, and shall be the presiding officer of the meeting. Upon the arrival of the chair or vice chair, the temporary chair shall relinquish the chair immediately upon the conclusion of the item of business before the members.

The chair shall preserve order at all official meetings of the board, commission, or committee and shall decide all questions of order without debate, subject to advice from the City Attorney or City Attorney designee. The chair shall not make any motion, but may second a motion.

The presiding officer shall have all other rights and privileges of a board, commission, or committee member.

Additional role of the chair
• Attend City Council meetings as needed to represent the board, commission, or committee;
• Call a meeting to order and propose adjournment;
• Call for discussion and vote on motions;
• Clarify or request clarification of motions made by members; • Rule whether motions are out of order;
• Interpret and enforce any meeting management bylaws or rules of procedure; • Call members to order if they disregard rules of procedure or decorum for the meeting; • Ensure that meetings are conducted in an efficient and productive manner.

Board, commission, or committee members
When the board, commission, or committee is in session, the members must preserve order and decorum. No member shall, by conversation or otherwise, delay or interrupt the proceedings or the peace of the board, commission, or committee, disturb any member while speaking, or refuse to obey the orders of the board, commission, or committee or its presiding officer.

A board, commission, or committee member is expected to:
• Attend scheduled meetings;
• Prepare in advance of meetings and be familiar with issues on the agenda; • Contact the staff liaison if there are questions;
• Participate in meetings and carry out assignments;
• Use community members to obtain feedback on topics under consideration; • Be considerate of fellow members and staff;

City Council/
Boards, Commissions
& Committees
Administrative
Standards

7 • Not direct staff;
• Not speak for the board, commission, or committee unless authorized by the board, commission, or committee;
• Not speak for the city unless authorized to do so by action of the City Council.

Limitations
Limited reports and comments at the end of the agenda are permissible as long as no action is taken.

Other persons
Persons addressing the board, commission, or committee shall step up to the podium and may, though not required, give their name for the record. All remarks shall be addressed to the body as a whole and not to any member thereof. No person, other than a member of the board, commission, or committee, staff liaison, or the person having the floor, shall be permitted to enter into any discussion without the permission of the presiding officer.

Any person making personal, impertinent or slanderous remarks, or who shall become boisterous or belligerent while addressing the board, commission, or committee, shall, by the presiding officer, be barred from further audience before the board, commission, or committee during that meeting, unless permission to continue is granted by consensus of the board, commission, or committee. (Appendix V)

Spokesperson for group of persons
Whenever any group of persons wishes to address the board, commission, or committee on the same subject matter, it shall be the discretion of the presiding officer to request that a spokesperson be chosen by the group to address the board, commission, or committee and, in case additional matters are to be presented at the time by any member of said group, to limit the number of persons addressing the board, commission, or committee, so as to avoid unnecessary repetitions. The presiding officer may set a time limit for each side of the issue.

Meeting procedures
These meeting procedures shall pertain to all City of Roseville boards, commissions, committees, and the City Council (collectively “public bodies”). To the extent these procedures do not address an issue of parliamentary procedure for legislative body meetings, “Rosenberg’s Rules of Order: Simple Parliamentary Procedures for the 21st Century” shall apply. (Appendix VI)

Other guiding documents
• The City of Roseville Charter, Roseville Municipal Code, and state statutes will govern board, commission, or committeepublic officials’ activities. • Parliamentary Procedure dictates the body of rules, ethics, and customs governing meetings and other operations of clubs, organizations, legislative bodies, and deliberative assemblies.
• The Ralph M. Brown Act is an act of the California State Legislature, authored by Assembly member Ralph M. Brown and passed in 1953, that guarantees the public’s right to attend and participate in meetings of local legislative bodies. (Appendix VII)

City Council/
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8 Meetings
Regular meetings
Regular meetings shall be held as scheduled, bi-weekly, monthly, quarterly, or annually. The City Council establishes the regular meeting schedule for all boards, commissions and committees. If a regular meeting date falls on a legal holiday, the meeting shall be held at the same hour, same day the following week or may be canceled.

Special meetings
Special meetings may be called by staff, the chairpresiding officer, or a quorum of voting members of the board, commission, or committee public body . Notice of the special meeting must be provided to the board, commission, or committee members public officials at least twenty-four (24)seventy-two (72) hours in advance, except that for time sensitive business only twenty-four (24) hours’ written notice is required.

Business transacted at any special meeting shall be limited to the subject(s) recited in the notice of the special meeting.

Adjourned meetings
Any regular or special meeting may be adjourned (continued) to a specified time and place.

Recess of a meeting
A recess of a meeting may be called at the discretion of the presiding officer.

Closed session
Prior to holding a closed session, the City Council or Personnel Board shall disclose, in an open meeting, the item or items to be discussed in the closed session as they are listed on the agenda and may only consider those matters. The City Council or Personnel Board shall publicly report any action taken in closed session and the vote or abstention of every member present thereon as required by state law. No other board, commission, or committee shall conduct a closed session without the prior written consent of the City Attorney.

Quorum
A quorum is more than half (1/2 + 1), of all voting members of the entire board, commission, or committeepublic body. A quorum is based on the number of voting members of the full board, commission, or committeepublic body. In the absence of a quorum, a lesser number of memberspublic officials, or the board, commission, or committeethe secretary, or City Clerk must adjourn the meeting after fifteen (15) minutes have passed. In addition, if a quorum is lost during the meeting due to a departure of a member(s)public official, a lesser number of memberspublic officials, or the board, commission, or committeethe secretary, or City Clerk must adjourn the meeting.

Meetings of a majority of members
A meeting is a congregation of a majority of the members of a board, commission, or committeepublic body at the same time and place to hear, discuss, deliberate, or take action on an issue in the subject matter jurisdiction of the board, commission, or committeepublic body. Even if no action is taken, a gathering may constitute a meeting. This includes informal gatherings and electronic communications, with or without public attendance or city sponsorship.

The following situations would not be considered a meeting if a majority of the board, commission, or committee memberspublic body attend as long as: (1) matters within the board, commission, or committee’spublic body’s jurisdiction are not discussed, unless they are part of the program; and (2) program or events are open to the public:
• Open and publicized local public meeting;
• Open, noticed meeting of another body;

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9 • Social or ceremonial event;
• Open, noticed meeting of a standing committee (can attend but cannot participate); • Individual contacts or conversations among less than a majority of the members and a member of the public.

Although the above examples are generally not considered meetings, the City Attorney should be consulted prior to a majority of the board, commission, or committee memberspublic body attending a “non-meeting.” It is often advisable to notice the meeting or limit the attendance to less than a majority of the memberspublic officials.

Agendas
An agenda for each meeting of a board, commission, or committeepublic body is prepared by the board, commission, or committee secretary or liaison or the City Clerk for the City Council. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. The agenda should include the date, time, and location of a meeting.

The order of business at all regular meetings shall be as follows:
• Call to Order
• Roll Call
• Pledge of Allegiance
• Public Comments
• Consent Calendar
• Requests / Presentations (and public hearings)
• Council/ Board Member / Commissioner / Staff Reports
• Adjournment

Call to Order
The presiding officer of the board, commission, or committeepublic body shall take the chair precisely at the hour appointed for the meeting, and shall call the meeting to order.

Roll Call
The roll of the members shall be called by the board, commission, or committee secretary or the City Clerk for the City Council and the names of those present shall be entered into the minutes.

Public Comments
Public Comments is intended to allow the public to address the board, commission, or committeepublic body on matters not listed on the agenda. Individual comments shall be limited to three (3) minutes and shall not exceed a total of 25 minutes, unless such time is extended by the presiding officer. The presiding officer shall not permit the public to address items which are listed elsewhere on the agenda or which are not within the subject matter jurisdiction of the board, commission, or committeepublic body. The board, commission, or committeepublic body shall not engage in debate regarding, or take any action on, any matter brought under Public Comments except to refer the matter to staff or to determine that the matter should be included on a future agenda for debate and action.

Consent Calendar
The Consent Calendar consists of items that are routine or noncontroversial in nature. The entire calendar is intended to be acted on in one motion on a roll call vote. Any member of the board, commission, or committeepublic official, staff, or the public may remove an item from the Consent Calendar for further discussion. Items removed from the Consent Calendar for further discussion shall be discussed separately following the approval of the remaining items on the Consent Calendar. If a member of the board, commission, or committeepublic official has a question or wishes to remove an item from the Consent Calendar they should call the staff liaison or the City Clerk to the

board, commission, or committee no later than noon the day of the meeting. The staff liaison or City Clerk will determine if the item can be handled after the Consent Calendar or if it needs to be held over to the next meeting. The staff liaison or City Clerk shall so inform the presiding officer.

Requests / Presentations
Requests/Presentation items include presentations by staff or others, which may prompt discussion and/or action by the board, commission, or committeepublic body.

Public Hearings
Public hearing items include opening the public hearing, presentation by staff, presentation by applicant or appellant, and testimony from the public.

The order of business at public hearings shall be as follows:
• Open public hearing by presiding officer
• Presentation by staff
• Presentation by applicant (unless applicant is appellant) • Presentation by appellant
• Open public comment by presiding officer
• Public comment
• Close public comment by presiding officer
• Rebuttal by appellant
• Rebuttal by applicant (unless applicant is appellant) • Close public hearing by presiding officer
• City Council/board/commission/committee deliberation
• City Council/board/commission/committee action

Council / Board Member / Commissioner / Committee / Staff Reports Council / Board Member / Commissioner / Committee/ Staff Reports are designed for members of the board, commission, or committeepublic body and staff to report on individual assignments or to request that an item be placed on a future agenda. The latter requires a consensus of the board, commission, or committeepublic body. Individuals are allocated five (5) minutes apiece, for comments.

Adjournment
A motion to adjourn shall not be debatable. It shall be in order at any time, and; • Cannot interrupt a speaker who has the floor;
• Cannot be amended;
• Must be seconded;
• Cannot be reconsidered;
• Must have a majority vote;
• A motion to adjourn “to another time” is debatable only as to the time to which the meeting is adjourned.

Order of business
The order of business may be changed at any time by the presiding officer or by consensus of the board, commission, or committeepublic body.

Voting
All business requiring approval of the board, commission, or committeepublic body shall be taken individually by an affirmative or negative vote and entered into the record, except that where the vote is unanimous it shall be necessary only to state so.

Majority vote
A majority vote is more than half of the votes actually cast. In the event a motion on an item fails to obtain a majority vote, the presiding officer at his or her discretion shall require another motion, continue the item, or (with exception of the Personnel Board or Board of Appeals) refer the item to the City Council without recommendation if the item is before a board, commission, or committee. The number of motions that may be made on an item shall be at the discretion of the presiding officer.

Tie vote
If there is a tie vote on a motion, then the motion shall fail. In the event a motion on an item results in a tie vote, the presiding officer at his or her discretion shall require another motion, continue the item, or refer the item to the City Council without recommendation if the item is before a board, commission, or committee. The number of motions that may be made on an item shall be at the discretion of the presiding officer. If the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed remains in effect as decided by the decision-making person, board, commission, or committee from which the appeal was taken.

Abstention
An abstention occurs wherewhen a board, commission, or committee memberpublic official, although qualified to vote on a motion, chooses not to register his or her vote. An abstention constitutes no vote whatsoever. Public officials abstaining from a vote must clearly indicate for the record the basis for the abstention. A roll-call vote shall be taken to note that the board, commission, or committee memberpublic official was present but did not vote.

Conflict of interest
When a member has a conflict of interest, or the appearance of a conflict of interest, the member must:
• Publicly state the nature of the conflict;
• Step down from the dais and leave the room until consideration of the particular item is finished, unless the item is on the Consent Calendar; • Not be counted toward achieving a quorum while the item is being discussed.

Recommendations
When a board, commission, or committee votes to make a recommendation to the City Council, such items may not be appealed since recommendations are not considered final approvals or decisions.

Official record
Minutes
The Minutes serve as a permanent record of the board, commission, or committee’spublic body’s official actions. The board, commission, or committee secretary or the City Clerk shall be required to make a record only of such business as was actually passed upon by a vote of the board, commission, or committee public body , and shall not be required to record any remarks of board, commission, or committee memberspublic officials, or of any other person except at the special request of a member of the board, commission, or committeepublic official.

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12 Minutes of the previous meeting shall be provided to the board, commission, or committeepublic body prior to each meeting. The minutes may be approved by majority vote even if one or more of the voting members were not present at the meeting to which the minutes relate.

Correction to Minutes
Members of boards, commissions, and committeespublic bodies are to review minutes and make corrections if needed so that the approved minutes accurately reflect the work of the group. Corrections are made at the meeting when the minutes are brought forward for adoption. Corrections require a motion, second, and a majority vote, and, if approved, are noted in the minutes of the current meeting. Any changes to the draft minutes approved by the board, commission, or committeepublic body will be reflected in the minutes for the meeting at which the corrections are made.

Recordings
A recording may be made of board, commission, or committeepublic body meetings. Audio recordings of the meetings are to be kept for one (1) year, and video recordings are to be kept for three years after which time the recordings shall be destroyed. Recordings are not the official minutes of the board, commission, or committee meetingspublic body.

Agenda notice requirements
Open Meeting Law
All of the meetings of the boards, commissions, and committeespublic bodies are subject to the Ralph M. Brown Act, requiring the entire deliberative process of a public body to be open to the public.

Meetings
A meeting is defined as the convening of members, whether in person or through electronic media or other communications, of the board, commission, or committeepublic body for the purpose of exercising the responsibility, authority, power or duties delegated to that body. A meeting is subject to the law whenever the board, commission, or committee public body meets for official purposes. When a quorum (1/2 + 1) of the members of a board, commission, or committee public body are present, it is considered a meeting for official purposes. A meeting does not include social or chance gatherings.

Further, any communication, including emails, social media posts, or other electronic communication or serial conversations between some or all members, could be considered a public meeting. Information or any type of communication to be shared by one member with other members of the board, commission, or committeepublic body shall be sent to the staff liaison who will forward it to all members of the board, commission, or committeepublic body.

Public notice
The Brown Act requires that all meetings of a governmental body be preceded by an official public notice:
• Regular meetings – when the meeting is held at a regular day, time, and location, the agenda must be posted seventy-two (72) hours in advance of the meeting. • Special meetings – when the meeting is held at a different time, different day, and/or different location than a regular meeting, then the agenda must be posted 24seventy- two (72) hours in advance of the meeting, except that for time sensitive business the agenda may be posted only twenty-four (24) hours in advance of the meeting. • Adjourned meetings – regular and special meetings may be adjourned or continued to a future day if the business could not be completed at the original meeting. The time and date of the adjourned (continued) meeting must be designated and announced to the members of the public who are present at the time of adjournment, as well as

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13 recorded in recorded in the minutes.

• An agenda for each meeting of the board, commission, or committee is prepared by the board, commission, or committee secretary or liaison. An agenda for each meeting of the City Council is prepared by the City Clerk. The agenda outlines the topics or items of business that will be introduced, discussed, and acted upon at each meeting. The agenda shall also include the date, time, and location of a meeting.

Rights of the public
Pursuant to the Ralph M. Brown Act and the First Amendment, the public must be allowed to:
• Attend, observe, and speak at meetings;
• Speak without being required to provide a name, or address, or other information; • Record the meeting with audio or video recorder and take photographs; • Review agendas and other documents distributed to a majority of the board, commission, or committee,public body other than those exempt from disclosure;
• Request in writing that the agenda or agenda-related documents be mailed to them for a cost not to exceed the actual cost of providing the service; • Obtain a copy of any audio or video (if it exists) of the meeting (there is no requirement to prepare a transcript) for a cost not to exceed the actual cost of providing the service; • Speak to each item on the agenda and to items under the jurisdiction of the board, commission, or committeepublic body;
• Criticize or complain about processes or procedures.; • Protest by wearing messages on clothing, holding signs, or engaging in nonverbal forms of communication.

However, the public’s rights are not unlimited. The presiding officer may have removed any individual for disrupting a meeting. Prior to having the individual removed, the presiding officer shall warn the individual that their behavior is disrupting the meeting and that their failure to cease their behavior may result in their removal. If they do not promptly cease their disrupting behavior, they can be removed. No warning is required prior to removal if the individual is using force or threatening to use force.

“Disrupting” is defined under the Brown Act as engaging in behavior that actually disrupts, disturbs, impedes or renders infeasible the orderly conduct of the meeting. It also means failing to follow the City’s reasonable and lawful meeting regulations.

Americans with Disabilities Act
All legislative meetings open to the public must comply with the Americans with Disabilities Act. If members of the board, commission, or committeepublic body or members of the public attending the meetings require special assistance to participate in a meeting, individuals must notify the staff liaison or City Clerk at least seventy-two (72) hours prior to the meeting.

Limited English proficiency
Individuals who do not speak English as their primary language and who have a limited ability to read, speak, write, or understand English are considered limited English proficient.

If an individual appears before the board, commission, or committeepublic body and is limited English proficient and requests assistance, the individual should be provided a certified foreign language interpreter. Individuals requesting an interpreter must notify the staff liaison or City Clerk at least seventy-two (72) hours prior to the meeting. Pursuant to the Ralph M. Brown Act, individuals using an interpreter shall be provided at least twice the allotted time given to other members of the public.

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14 Presentation material
If an individual plans to make a presentation on an agenda item and plans to use audio/visual materials, he or she must submit all audio/visual materials to the staff liaison or City Clerk at least seventy- two (72) hours prior to the meeting.

Composition, responsibilities, and meeting dates of the City of Roseville boards, commissions, and committees

Charter Review Committee
Nine (9) members appointed by the City Council at least every ten (10) years

Responsibilities
Reviews the Charter and presents, or causes to be presented, to the City Council a written report recommending amendments, if any, which should be made to the Charter.

Meetings
The Charter Review Committee, once established, determines meeting day, time and location.

Design Committee
Three (3) members: two (2) members appointed by the City Council; one (1) member appointed by the Planning Commission; and one (1) alternate appointed by the Planning Commission

Responsibilities
• Reviews design-related applications for multiple-residential, commercial, and industrial projects.
• Reviews proposed site plans, architecture, and landscaping for conformance with the city’s general plan, specific plans, and community design guidelines. • Reviews applications required by the city’s sign ordinance.

Meetings
The Design Committee meets the third Thursday of each month at 4:30 p.m. in the civic center meeting rooms 1 & 2, 311 Vernon Street.
*The chair of the committee shall be a current member of the Planning Commission. In the absence of the chair and vice chair of the committee, the alternate Planning Commissioner shall act as the presiding officer.

Economic Development Advisory Committee
Seven (7) members appointed by the City Council: one (1) councilmember; one (1) Chamber of Commerce representative; and five (5) industry representatives

Responsibilities
• Ensures goals of the Roseville Economic Development Strategy (Strategy) are being met.
• Provides guidance to staff and recommendations to the City Council on implementation of the Strategy and recommends changes or additions as necessary to reflect changing economic conditions or opportunities.
• Reviews annual economic development work program and budget and makes recommendations to the City Council regarding economic development work program and budget.
• Reports to the City Council at least annually on Strategy progress and effectiveness of the Strategy.
• Review programs which assist existing and prospective businesses.

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15 Meetings
The Economic Development Advisory Committee meets on the fourth Wednesday of January, April, July, and October at 1:30 p.m. in the civic center, 311 Vernon Street.

Grants Advisory Commission
Seven (7) members appointed by the City Council; additionally, the City Council may appoint a non-voting youth commissioner

Responsibilities
• Reviews and recommends Citizens’ Benefit Fund (Chapter 4.06) and Roseville Employees Annual Charitable Hearts (“REACH”) fund and grant application processes and policies for grants to be approved by the City Council. • Acts as a forum for public participation in review of Citizens’ Benefit Fund and REACH grant applications.
• Annually reviews and makes recommendations on Citizens’ Benefit Fund and REACH grant applications.
• Monitors approved grants and reviews annual reports for measurable outcomes. • Recommends to the City Council the use of the interest earned by the city on the proceeds of the sale of the Roseville Community Hospital in the award of Citizens’ Benefit Fund grants.

Meetings
The Grants Advisory Commission meets the second Tuesday of each month at 5:30 p.m. except for the months of July and November, which begins at 7 p.m., in the council chambers, 311 Vernon Street.

Law and Regulation Committee
Two (2) council members, and one (1) alternate appointed by the City Council

Responsibilities
• Requests, considers, and evaluates state and federal legislation, policies and regulations brought before the Committee and makes recommendations to the full City Council on those items.
• Provides input to staff regarding concerns about the effects a specific piece of legislation, policy or regulation might have on the community. • Requests additional information from staff regarding legislation, policies, and regulations.

Meetings
The regular day and time for meetings for Tthe Law and Regulation Committee meets the fourth Wednesday of each month at 4 p.m. in the council chambers, 311 Vernon Streetshall be established by resolution adopted by the City Council, as amended from time to time.

Library Board
Five (5) members appointed by the City Council; additionally, the City Council may appoint a voting youth member

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16 Responsibilities
• Participates in strategic and long-range planning for the city library system. • Serves as community liaisons/advocates for library programs and services. • Reviews policies and procedures as presented by city library staff. • Represents the library at city-sponsored functions.
• Advises the City Council on important library efforts.

Meetings
The Library Board meets the fourth Monday of odd-numbered months at 6 p.m. at various city libraries.

Local Sales Tax Citizens’ Ove rsight Committee
Five (5) members appointed by the City Council.

Responsibilities
• Annually, review revenue receipts and expenditures of the Transactions and Use Tax. • Annually, review status of programs and services, funded wholly or partially with proceeds from the Transactions and Use Tax.
• Annually, prepare and present an independent report to the City Council regarding the revenue and expenditures of the Transactions and Use Tax.

Meetings
The Local Sales Tax Citizens’ Oversight Committee meets two to three times per year, or as determined by the City Manager.

Parks and Recreation Commission
Seven (7) members appointed by the City Council; additionally, the City Council may appoint a voting youth commissioner.

Responsibilities
• Reviews and makes recommendations on park projects, department operations, recreation programs, events and related issues.

Meetings
The Parks and Recreation Commission meets the first Monday of each month at 6 p.m. in the council chambers, 311 Vernon Street.

Planning Commission
Seven (7) members appointed by the City Council

Responsibilities
• Makes recommendations to the City Council on general plan, specific plan, zoning and other land use policy areas.
• Reviews and makes recommendations to the City Council on, and where appropriate, approves entitlements for compliance with the general plan, applicable specific plans, and other policy documents.
• Takes final action on major project permits, conditio nal use permits, tree permits, tentative subdivision maps, variances, and zoning interpretations.

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17 • Determines the adequacy and consistency with the California Environmental Quality Act of environmental documentation associated with projects acted upon by the Planning Commission.
• Provides representation of the city at various conferences, before other agencies, etc. • Provides commission members for service on special task forces/ committees, as needed.
• Provides a forum for public involvement for the items listed above.

Meetings
The Planning Commission meets the second and fourth Thursdays of each month at 6:30 p.m. in the council chambers, 311 Vernon Street.

Public Utilities Commission
Seven (7) members appointed by the City Council

Responsibilities
• Studies and advises the City Council regarding all utilities and enterprises owned or operated by the city, including but not limited to, electrical, water, wastewater, recycled water, solid waste, and stormwater.
• Advises the City Council regarding planning, rates, public information, and other matters relating to such enterprises.
• Hears citizen concerns relating to utility operation and/or rates. • Conducts public meetings and public hearings for the purpose of reviewing agreements, proposed utility-related projects, and rates prior to making a recommendation to the City Council.
• Reviews California Environmental Quality Act and National Environmental Policy Act documents for public utility-related projects.
• Advises the City Council regarding the activities of joint powers agencies, if the City Council appoints a representative of t he commission to sit as a participant on the board, commission, or committee of a joint powers agency of which the city is a member.
• Quarterly reviews the departments’ progress reports given to the commission to determine the progress of each utility.
• Monitors new emerging technology and services, and when appropriate, makes recommendations to the City Council.
• Provides a forum for public involvement for the items listed above.

Meetings
The Public Utilities Commission meets the fourth Tuesday of each month at 6 p.m. in the council chambers, 311 Vernon Street.

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18 Senior Commission
Seven (7) members appointed by the City Council

Responsibilities
• Investigate opportunities for outside revenue sources (grants) which are or which may be available to provide funding for senior programs and share findings with staff. • Highlight senior programs, services, and resources to the community. • Serve as a forum for commission members’ and residents’ expression of ideas, needs, and concerns, as they affect seniors, particularly in areas over which the City of Roseville has purview
• Respond to requests for recommendations to other commissions, staff, and City Council on programs, special events, policies and services. • Serve as the eyes and ears in the community, bringing pertinent information to staff to help improve senior services.
• Serve as ambassadors throughout the community for the services provided by the City of Roseville.

Meetings
The Senior Commission meets quarterly in February, May, August, and November on the second Wednesday of those months at 2:00 p.m. in the council chambers, 311 Vernon Street.

Transportation Commission
Seven (7) members appointed by the City Council; additionally, the City Council may appoint a voting youth commissioner
Responsibilities:
• Reviews and makes recommendations to the City Council on the general plan circulation element; the bicycle master plan, pedestrian master plan, short and long range transit plan, the capital improvement project plan; specific plan circulation plans; regional transportation plans, the public transit system; bikeway, pedestrian, transit, and roadway capital improvement projects and transportation systems management.
• Reviews and approves transportation systems management plans. • Provides representation of the city at various conferences and before other agencies, as needed,
• Provides a forum for public involvement for the items listed above.

Meetings
The Transportation Commission meets the third Tuesday of each month at 6 p.m. in the council chambers, 311 Vernon Street.

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19 Supplemental meeting procedures

The meeting procedures of the Board of Appeals, Personnel Board, Youth Sports Coalition, and City Council are substantially unique and are therefore supplemented herein separately. In the event of a conflict between the Uniform Meeting Procedures and these Supplemental Meeting Procedures, the provisions of the Supplemental Meeting Procedures shall govern.

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20 Board of Appeals
Ten to fifteen (10-15) members appointed by the City Council

Responsibilities
• Serves as an advisory body to the City Council with respect to construction, building, code enforcement, or similar matters.
• Reviews matters as provided under the Uniform Building and Housing codes. • Serves as a pool of hearing examiners for the purpose of formation of each ad hoc hearing examiner panel as provided herein.

Semi-annual meetings
The Board of Appeals meets the second Tuesday of January and July, or as soon thereafter on a date and time as practicable, at 4:00 p.m. in the civic center, 311 Vernon Street.

Hearing panels
Three (3) members selected by the City Attorney or his or her designee from a pool consisting of the Board of Appeals members.

Responsibilities
• Assembles at the request of the City Attorney and may hear violations of, and consider administrative penalties for, violations of the Roseville Municipal Code or conditions of approval associated with discretionary permits.

Hearing panel
The City Attorney’s office shall fix a reasonable time and date for the convening of the hearing panel to hear and adjudicate claims before it.

Selection of chair
The chair shall be randomly selected by the City Attorney prior to the start of the hearing and shall be announced at the start of the hearing.

Order of business
The order of business at all hearings shall be as follows:
• Call to Order
• Identification of Chair
• Pledge of Allegiance
• Public Comment
• Swear in
• Matters to be Heard
• Staff report, complainant’s statement
• Appellant’s Response
• Rebuttals and Panel Questions
• Panel Discussion
• Panel Decision
• Adjournment

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21 Conduct of business
Agenda of matters to be heard
An agenda of matters to be heard shall be prepared by the staff liaison and shall be made available a minimum of seventy-two (72) hours before the commencement of the hearing.

Presentation material
If an individual plans to use audio/visual materials, he or she must submit all audio/visual materials to the staff liaison no later than forty-eight (48) hours prior to the hearing.

Announcement of chair
The designation of the chair will be announced.

Call to order
The chair of the hearing panel shall call the meeting to order.

Swear in
All persons presenting evidence and/or testimony shall be sworn in.

Matters to be heard
The chair shall announce the matter to be heard and the panel may consider any competent and reasonable evidence. The standard of proof shall be based on the preponderance of the evidence. The panel may hear all evidence in its discretion. Formal rules of evidence shall not apply.

Staff report
The enforcement officer shall present a staff report. If applicable, the complainant may testify and present evidence. A copy of any staff report shall be provided to the responsible party/ appellant at least five (5) days prior to the hearing. Additionally, a copy of the staff report shall be provided to the panel members at least five (5) days prior to the hearing.

Response, public testimony
The responsible party/appellant or the representative of the responsible party/appellant may respond to the staff report and/or the complainant. The response may include the presentation of testimony or evidence. Any materials provided by the responsible party/ appellant to the City Attorney’s office prior to the hearing shall also be provided to the panel members at least five (5) days before the hearing. Each side shall have five (5) minutes to make their initial presentation. If a translator is used, the person using the translator shall be provided at least ten (10) minutes for their initial presentation, which may be extended at the discretion of the chair.

Rebuttals and questions
The enforcement officer, the complainant, or the responsible party/appellant may offer rebuttal testimony. Each side shall have two (2) minutes for rebuttal. If a translator is used, the person using the translator shall be provided at least four (4) minutes for rebuttal, which may be extended at the discretion of the chair.

Rebuttal testimony is only to address relevant issues raised by the other party.

Panel discussion
Panel members may ask questions of city staff and of anyone who testified.

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22 Decision
The chair shall close the matter and the panel may then consider the evidence. The hearing panel shall state its determination to the parties, based upon any required findings of fact.

If applicable, the chair will inform the responsible party/appellant of his/her appeal rights.

The panel shall proceed to the next matter to be heard until all such matters have been heard.

Appearances
Responsible party/appellant failure to appear
If the responsible party/appellant fails to appear for the hearing within 15 minutes after the hearing commences, the responsible party’s/appellant’s appeal will be automatically denied.

Complainant failure to appear
If the complainant fails to appear for the hearing within 15 minutes after the hearing commences, the responsible party’s/appellant’s appeal will be automatically granted.

Neither party appears
If both the responsible party/appellant and the complainant fail to appear for the hearing within 15 minutes after the hearing commences, the chair shall postpone the hearing pending rescheduling by the City Attorney. If both the responsible party/appellant and the complainant fail to appear for the rescheduled hearing within 15 minutes after the hearing commences, the responsible party’s/appellant’s appeal will be automatically granted.

Official record
Minutes of the hearing, set off in paragraphs clearly stating the actions, findings and determinations of the panel, shall be kept by the City Attorney or the City Attorney designee.

Additionally, the record may include a recording of the actual hearing (either audio, video, or stenographical) as technology permits.

Personnel Board
Five (5) members appointed by the City Council
Responsibilities:
• Provides advice to the City Council on all matters relating to personnel administration in the city service.
• Investigates and takes action on complaints of an employee or group of employees alleging unfair treatment resulting from a management decision or lack of decision. • Interprets the city’s rules and regulations governing personnel practices or working conditions.
• Investigates and decides the claim of any person that their application for employment or promotion has not been processed and considered pursuant to the charter and the personnel rules.
• Hears and decides disciplinary, administrative and employment appeals from employees.
• Reviews and takes action on recommended changes to the personnel rules and regulations.

Meetings
The Personnel Board meets the second Monday of each month at 1:30 p.m. in the civic center, 311 Vernon Street.

City Council/
Boards, Commissions
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Administrative
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23 Disciplinary hearings
Legal advisor
An objective legal advisor to the board shall be provided in disciplinary hearings.

Pre-hearing procedures
Not later than seventy-two (72) hours prior to the hearing, the parties shall provide to each other and the board a list of witnesses to be called, and all exhibits to be presented, at the hearing.

Hearing procedures
A. The parties shall be notified of the time and place of the hearing.

1. All hearings shall be conducted in closed session unless the employee requests a public hearing.

2. The employee shall be entitled to appear personally, produce evidence, and be represented by counsel

3. The complainant may also be represented by counsel.

4. The board shall be guided, but shall not be bound by rules of evidence used in California courts. Informality in any such hearing shall not invalidate any order or decision made or approved by the board.

5. The parties may present witnesses and cross-examine witnesses B. The presiding officer shall rule on the admissibility of evidence and objections to the examination of witnesses during the hearing. The board may use the services of its counsel which may include assistance with ruling upon procedural questions, objections to evidence, and issues of law.

C. The appellant/employee shall personally attend the hearing. Unexcused failure of an appellant to appear at a hearing shall be deemed a withdrawal of the appeal.

The order of business at disciplinary hearings shall be as follows:
• Call to Order
• Roll Call
• Preliminary Statement (advisor to the Personnel Board) • Documents / stipulations
• Witnesses Sworn
• Opening Statements
• Proof of the Charges
• Proof of the Defense
• Rebuttal (if any)
• Summation
• Board Deliberations
• Board action / open session
• Adjournment

City Council/
Boards, Commissions
& Committees
Administrative
Standards

24 Hearing decision
The board shall affirm, modify, or revoke the recommended personnel action. The board shall announce its decision in open session and thereafter issue a written decision within thirty (30) calendar days of adjournment of the hearing. The written decision shall contain findings of fact and the personnel action approved, if any. The findings may reiterate the language of the pleadings or simply refer to them. The decision of the board shall be certified to the director or designee who recommended the personnel action, and he/she shall enforce the decision.

A copy of the decision shall be delivered to the appellant or his/her designated representative personally or by registered mail. The decision of the board shall be final.

Conduct of business
Closed sessions
Whether a disciplinary hearing is open or closed to the public as permitted by the Brown Act, during the board deliberation concerning its decision, only the board members and the board’s legal advisor shall be present.

At least one week before the date set for the disciplinary hearing, an employee appealing a disciplinary action must notify the human resources director whether the appeal hearing shall be an open or closed session.

Witnesses excluded
Whenever the board is conducting a disciplinary hearing, either the employee, the city, or the board may request that all witnesses be excluded and the chair shall order the exclusion. Notwithstanding the preceding sentence, neither the disciplined employee nor the city’s designated representative shall be excluded, even though one or both may be witnesses in the hearing.

Appeals
Overturning the decision of the human resources director requires an affirmative vote of a majority of the board members present and qualified to act. If there is no majority vote to grant the appeal, the appeal is denied.

Official record
The minutes of the board for closed sessions shall be filed separately and secured for privacy purposes.

Recording of meetings
A professional transcriber/recorder will record closed disciplinary hearings.

Youth Sports Coalition
Definitions
Allocation policy - City of Roseville Parks and Recreation Department Youth Athletic Field/ Facility Use and Allocation Policy which includes specifics on youth sports member criteria, fees and member benefits.

Representative – Any board member of a youth sports member organization that qualifies for membership under the Allocation Policy. Each youth sports member organization may have one (1) representative attend and participate in meetings.

Coalition – Roseville Youth Sports Coalition, an ad hoc advisory committee comprised of representatives from youth sports member organizations and the commission.

Coalition member – Appointed commission representatives or youth sports member organization representatives.

City Council/
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& Committees
Administrative
Standards

25 Commission – City of Roseville Parks and Recreation Commission.

Council – City of Roseville City Council.

Department – City of Roseville Parks, Recreation & Libraries Department.

Director – Director of the Parks, Recreation & Libraries Department, or his or her designee.

Rules
The coalition shall function as an advisory committee to the commission. The coalition is created with the intent of establishing an open forum for communication and cooperation between the coalition, commission, the department, and the public. The coalition has no authority, either expressed or implied, to commit city resources or funds, allocate the use of any athletic fields, facilities, concession stands, or other city property to any organization or individual or to make improvements to city-owned parks, fields and/or facilities.

Responsibilities
• Recommends ways to create ongoing partnerships with the department, participating school districts, and nonprofit groups to maximize use of recreation facilities; • Recommends improvements to existing facilities;
• Assists the department in planning future sports facilities; • Advances the interests of the Roseville community in youth sports; • Encourages participation in the youth sports offered by coalition members and the public in general, and to promote youth sports in the community; • Applies for grant opportunities or otherwise conduct fundraising activities for specific projects.

Per participant fees will be collected on an annual basis from each sport league. Fees will be used for league CIP projects and field maintenance costs. The distribution of fees collected and disbursement is listed in the Field Allocation and Rental Use document.

Notwithstanding the foregoing and as previously stated, the coalition has no authority, either expressed or implied, to commit city resources or funds from whatever source, and no authority, either express of implied, to allocate the use of any athletic fields, facilities, concession stands or other city property to any organization or individual, or to make improvements to city-owned parks, fields and/or facilities.

The activities of the coalition shall not consist of carrying on propaganda or otherwise attempting to influence legislation, and the coalition as a collective body shall not participate or intervene in any political campaign (including the publishing or distribution of statements) on behalf of any candidate for public office.

The coalition is nonprofit, nonpartisan, and nonsectarian.

Membership
Commission appointments
The commission shall appoint three (3) commission members to serve on the coalition. The commission shall appoint one (1) of these three members to serve as the coalition chairperson and one (1) of these three members to serve as the vice chairperson.

Youth sports organization eligibility
The Allocation Policy outlines the specific eligibility requirements for youth sports member organizations. Youth sports organizations qualifying for membership under the Allocation Policy will be invited by the Department to join the Coalition.

City Council/
Boards, Commissions
& Committees
Administrative
Standards

26 In addition to satisfaction of the eligibility requirements set forth in the Allocation Policy, the youth sports member organizations must comply with the following additional requirements:
• The organization is an existing, functioning entity with its own governing body (Board of Directors or Trustees) and rules and regulations (Bylaws). • The organization is recognized by and affiliated with a national, state or regional government body (i.e., Little League Baseball, Amateur Softball Association, and American Youth Soccer Association).
• The organization is recognized by the City of Roseville. • The organization’s primary function is to provide an opportunity for sports involvement for youth in the Roseville area.
• Organizations must provide recreation programs which complement existing programs of the Department.
• Pursuant to California state law, youth member organizations groups may not discriminate against any person on the basis of sex or gender or other protected basis in the operation, conduct, or administration of community youth programs. • The organization is a registered nonprofit organization. A “nonprofit organization” as used in this section shall refer to an organization which is not conducted or operated for profit and no part of any funds flowing to the organization shall serve to benefit any member or individual. Each organization shall provide proof of its tax-exempt status.

Acceptable proof of nonprofit status will include:
• An Exemption Determination Letter from the California Secretary of State must be provided. All supporting documents must be submitted with Letter of Determination. • A Determination Letter from the Internal Revenue Service (IRS) of recognition of their Section 501(c)(3) exempt status. (An organization that submits an application to the IRS and has it approved, must make a copy of the application and supporting documents, as well as any letter issued by the IRS, available for public inspection.) • File with the Department at least fourteen (14) days prior to the start of each season:
• A report on the function of organization.
• A list of the governing body naming the office held, term of office, address, phone number and email address of each.
• A master schedule of all games to be played to include dates, times, fields and teams participating and board of directors and general membership meeting dates, times and locations if requested.
• A single roster per team with the individual participant name, age, home address (including zip code) and phone number, team name, age bracket of the team, and the coach’s name, address and phone number.
• Proof of the policies of insurance and limits of coverage required by the Allocation Policy, including, but not limited to all required certificates of insurance, endorsements and/or renewals.

In the event additional insurance is required based on the nature of the activity, the submission must include evidence of such additional, required insurance coverage. Failure to comply with all requirements relating to insurance will terminate Coalition status in addition to other remedies set forth in the Allocation Policy.

The Coalition reserves the right to review submitted paperwork.

City Council/
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& Committees
Administrative
Standards

27 Organizations failing to comply with the policies may be required to forfeit the use of athletic fields/facilities until they are in compliance, in addition to other penalties outlined in the Allocation Policy.

Youth sports organization representatives
All board members of each youth sports member organizations are eligible to serve on the Coalition as a Representative. However, only one Representative can attend and participate in a meeting at a time.

Each youth sports member organization shall provide the following information to the Department: each board member’s name, e-mail address and phone number. Organizations must keep this information current at all times.

Term of office
Representatives may serve on the Coalition as long as they remain members on their youth sports member organization’s board.

Fees
Participating youth sports organizations must pay the per-participant per-season fees as set forth in the Allocation Policy, as amended from time to time, to maintain eligibility for Coalition membership.

Member resignation/termination and disciplinary actions Any representative or youth sports member organization resigning their/its position from the Coalition shall do so in writing to the Department. An appointed Commission member may resign his/her position from the Coalition in writing to the Department and the Commission.

The resignation of a youth sports member organization shall not become effective until accepted by a majority vote of the Coalition.

Any youth sports member organization shall forfeit membership by non-payment of fees after sixty (60) days from the date due, unless otherwise extended for good cause. Membership will only resume upon the payment in full of outstanding fees.

Any representative or youth sports member organization may be removed by the coalition, at a regularly scheduled meeting thereof, for conduct unbecoming a member or prejudicial to the aims or repute of the coalition, after receipt of written notice. Any appeal of a decision of the coalition will be heard by the Appeal Committee. The Appeal Committee shall consist of the coalition chair, one city staff member designated by the department, and one additional coalition representative at large designated by the coalition membership. The decision of the appeal committee shall be final.

A youth sports member organization may change its representatives at its discretion as long as such representatives are members of the organization’s board. A written notice identifying the new representatives must be submitted to the department at least five (5) days prior to a coalition meeting.

In the event of the resignation or termination of a coalition member, the coalition or the department shall request that the appointing youth sports organization or commission fill such vacancy.

Meetings
The coalition shall meet at least quarterly (once during each quarter of the calendar year).

The time and place shall be fixed by the director and shall be held within the City of Roseville city limits.

City Council/
Boards, Commissions
& Committees
Administrative
Standards

28 Agenda items
Agenda items for the coalition appear as the result of a written request submitted to the department at least seven (7) working days prior to the scheduled meeting and must be approved by the department or coalition chair.

Video tape recordings
A video tape recording shall not be made of coalition meetings unless requested in advance by the coalition chair.

Voting
Each coalition member shall have one (1) vote. Voting by proxy will not be permitted.

A member vote is cast by the representative attending the meeting. In the case of appointed commission members, the individual member must be present to cast a vote.

Attendance policy
A youth sports member organization must be represented by its representative at all regularly scheduled meetings. A youth sports member organization will be declared delinquent if that organization fails to be represented or excused from three (3) consecutive meetings of the coalition. If declared delinquent, a member organization may lose all member privileges.

After two (2) consecutive meetings with no representation, the member organization shall be notified by mail at the organization’s address of record and asked to appoint a new representative and alternate. Any member organization unrepresented at three (3) consecutive meetings (unless excused by majority vote), shall be automatically removed. Membership will resume when new representatives are identified.

Amendments
Amendments to the meeting procedures shall be adopted by the City Council and shall become effective immediately unless designated as effective at a later date. Amendments may occur only at a public meeting. The coalition may propose amendments to these meeting procedures by simple majority vote of the membership. Any such proposed amendment shall then be sent to the commission for consideration and recommendation to the City Council.

Dissolution
The City Council may dissolve the coalition at a public meeting should the City Council determine the coalition no longer meets the needs of the city. In the event of dissolution, the coalition will continue to meet for up to six (6) months following council’s decision to dissolve the coalition in order to finalize a plan for disposition of any remaining funds. The coalition’s plan for disposition of any remaining funds shall require City Council approval.

City Council
Elective officers
The electors of the City shall elect a council of five (5) members each of whom shall be elected by district by the voters in that district for a four (4) year term of office. Commencing with the General Municipal Election in November of 2020 and every four (4) years thereafter, the voters in the odd-numbered electoral districts shall elect a councilmember. Commencing with the General Municipal Election in November of 2022 and every four (4) years thereafter, the voters in the even-numbered electoral districts shall elect a councilmember. The council shall constitute the legislative and governing body of the City and shall have authority, except as otherwise provided in this charter, to exercise all powers of the City, and to adopt such ordinances and resolutions as may be proper in the exercise thereof. No councilmember shall serve more than two (2) consecutive four (4) year terms, commencing as of a date subsequent to April 9, 1974. A partial term of less than two (2) years served due to appointment or election

City Council/
Boards, Commissions
& Committees
Administrative
Standards

29 to a vacant council seat does not count as a term for purposes of this section. However, a combination of an appointment to a vacant council seat followed by a subsequent election to fill the remainder of the unexpired term of that same vacant seat shall count as a term for purposes of this section.

Eligibility for office
Only United States citizens may be elected or appointed officers of the City. Furthermore, in order to be eligible for City office, any councilmember elected or appointed to represent an electoral district must reside in that district and be a registered voter in that district, and any candidate for city council must reside in, and be a registered voter in, the district in which the candidate seeks election at the time nomination papers are issued.

Assumption of office by, meeting of council, and seating of mayor and vice mayor The council shall be sworn in and assume office, subject to the qualifying provisions of the Charter, upon receipt of a certified statement of the results of the election pursuant to California Elections Code 15372, as it may be hereafter amended. The council shall hold its first meeting at that time. The vice mayor shall be seated by rotation in sequential order of the five (5) districts. Upon termination of a councilmembers’ term of office as vice mayor, the vice mayor shall be seated as mayor. The mayor and vice mayor shall each serve a two (2) year term.

Powers and duties of mayor
The mayor shall be the official head of the city government for purposes of ceremony. The mayor shall serve as the presiding officer at meetings of the City Council and shall decide all questions of order without debate, subject to advice from the City Attorney or the City Attorney designee. The mayor may not make any motion, but may second a motion. The mayor shall have all other rights and privileges of a councilmember.

Vice mayor
In the temporary absence or disability of the mayor, the vice mayor shall exercise the duties and prerogatives of the mayor. The mayor shall, whenever possible, notify the City Clerk of the mayor’s intended absence from the city. In the event both the mayor and vice mayor are unable to perform their duties, the City Council may appoint one of its members to act only as chair of a meeting.

Compensation
Each member of the City Council shall receive a salary that shall be six hundred dollars ($600) per month for each councilmember and the mayor shall receive an additional fifty dollars ($50) per month. Councilmembers may, upon order of the City Council, be reimbursed for reasonable and necessary expenses actually incurred in the service of the city. Confirmation of reimbursement should be received before expenditures are made.

Auxiliary Positions
Councilmembers are expected to attend many meetings outside of the city and may or may not be compensated for their attendance. Every two years the mayor is responsible for bringing recommendations forward for the distribution of these councilmember responsibilities to serve on regional and local agencies, boards, commissions, committees, and joint power authorities. If unable to attend, councilmembers must ensure their alternates can attend to ensure a quorum of members is present.

Councilmember vacancies
A. An office becomes vacant on the happening of any of the following events before the expiration of the councilmember’s term:

City Council/
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Administrative
Standards

30 1. Upon any of the grounds listed in Section 1770 of the California Government Code as it now exists or may hereafter be amended.

2. Upon termination of residency in an electoral district by a councilmember elected or appointed to that district unless a substitute residence within the district is immediately declared and established within thirty (30) calendar days after the termination of residency.

B. When a vacancy is, for any reason, anticipated in advance of its actual occurrence, the council shall initiate the appointment or election process in anticipation of the vacancy.

The councilmember who will be vacating the seat may not participate in the process.

C. Any vacancy on the council may be filled by a majority vote of the remaining councilmembers within sixty (60) calendar days after the vacancy occurs. A person appointed by the council to fill a vacancy shall hold office until the next feasible election. A councilmember elected to fill a vacancy thereafter shall hold office for the remainder of the unexpired term. No person may be appointed to the council more than once.

D. If the council fails, for any reason, to fill such vacancy within the sixty (60) day period set forth in subsection c, it shall forthwith call an election for the earliest possible date to fill such vacancy. A councilmember elected to fill a vacancy shall hold office for the remainder of the unexpired term.

E. A partial term of less than two years served either due to an appointment or an election to a vacant Council seat, does not count as a term. Further, a combination of an appointment to a vacant Council seat, followed by a subsequent election to fill the remainder of the unexpired term of the same vacant seat, does count as a term.

F. In the event of a vacancy in the office of mayor, the vice mayor shall be seated as mayor and shall hold office for the remainder of the unexpired term being assumed.

In the event of a vacancy in the office of vice mayor, a vice mayor shall be seated from the electoral district next in rotation and shall hold office for the remainder of the unexpired term being assumed. The filing of vacancies pursuant to this subsection, however, shall not disrupt the normal mayoral and vice mayoral rotation and shall not result in reducing a mayor’s or vice mayor’s scheduled term.

Regular meetings
The council shall hold regular meetings on the first and third Wednesday of each month; provided that, if a regular meeting date falls on a legal holiday, the meeting shall be held at the same hour, same day the following week or may be canceled. An agenda will provide the time and place of the meetings.

Special meetings
Special meetings may be called by the City clerk, City manager, City attorney, or by written request of the mayor or any three (3) councilmembers by providing each councilmember with at least seventy-two (72) hours’ written notice, except that for time sensitive business, only twenty-four (24) hours’ written notice is required. Written notice shall be served personally, electronically, or left at each councilmembers’ usual place of residence, and shall be publicly posted in accordance with the timeframes set forth in this section. Business transacted at any special meeting shall be limited to the subjects recited in the notice of such meeting.

Meeting place
All regular meetings shall be held in the council chambers, 311 Vernon Street, unless, by consensus, the City Council decides to meet elsewhere, in which case, notice of such alternate meeting place shall be posted by the City Clerk in a public place in advance of the proposed meeting in accordance with the Ralph M. Brown Act.

City Council/
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& Committees
Administrative
Standards

31 Meetings to be public
Except for closed sessions permitted by general state law, all City Council meetings shall be open to the public and members of the public shall have a reasonable opportunity to be heard.

Quorum
Three (3) councilmembers shall be a quorum for the transaction of business at City Council meetings except as otherwise provided by the charter. In the absence of a quorum, a lesser number of councilmembers or the City Clerk may adjourn the meeting to a later date.

Attendance and conduct at meetings
The City Council may, by vote of not less than two (2) of its members, enforce orderly conduct and compel the attendance of its members and other city officers at its meetings. Any member of the City Council or other officer of the city who refuses to attend such meetings or conducts themselves in a disorderly manner shall be deemed guilty of misconduct in office. Upon request of the City Council, the City Manager shall designate a police official or officer to serve as the sergeant-at-arms of the City Council.

Council rules
The council shall determine its own rules and order of business subject to the following provisions. There shall be a journal of proceeding or minutes of all council meetings approved by the council and to which the public shall have access at all reasonable times. Within seven (7) days after any regular or special council meeting, the actions taken by the council at the meeting shall be available on the City’s website, and within thirty (30) days after any regular or special council meeting, action minutes of the meeting shall be prepared by the council for its approval.

A vote upon all ordinances and resolutions shall be taken individually by an affirmative or negative vote and entered upon the journal, except that where the vote is unanimous it shall be necessary only to so state.

Order of business
The order of business at all regular meetings of the City Council shall be as follows:
• Closed Session Call to Order
• Closed Session Silent Roll Call
• Closed Session Public Comments
• Closed Session
• Closed Session Report Out
• Closed Session Adjournment
• Call to Order
• Roll Call
• Pledge of Allegiance
• Meeting Procedures
• Presentations
• Public Comments
• Consent Calendar
• Minutes
• Bids/Purchases/Services
• Resolutions

City Council/
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& Committees
Administrative
Standards

32 • Ordinances (for introduction and first reading)
• Ordinances (for introduction and adoption – appropriation/urgency measures) • Ordinances (for second reading and adoption)
• Reports/Requests
• Ceremonial Documents
• Resolutions
• Ordinances
• Special Requests/Reports/Presentations
• Public Hearings
• Appointments
• Council/Staff/Reports/Comments
• Adjournment

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33 CIVIC CENTER • 311 Vernon Street
Roseville, CA 95678 • roseville.ca.us

Mayor
Krista Bernasconi
Phone: 916-223-1060
Email: [email protected]

Vice Mayor
Bruce Houdesheldt
Phone: 916-365-5863
Email: [email protected]

Councilmembers:

Scott Alvord
Phone: 916-784-0240
Email: [email protected]

Pauline Roccucci
Phone: 916-508-5807
Email: [email protected]

Tracy Mendonsa
Phone: 916-517-7778
Email: [email protected]
City Manager
Dominick Casey
Phone: 916-774-5362
Email: [email protected]

Assistant City Manager
Dion Louthan
Phone: 916-774-5362
Email: [email protected]

Assistant City Manager
Ryan DeVore
Phone: 916-774-5362
Email: [email protected]

Assistant City Manager/Chief
Financial Officer
Dennis Kauffman
Phone: 916-774-5319
Email: [email protected]

City Attorney
Michelle Sheidenberger
Phone: 916-774-5325
Email: [email protected]

City Clerk
Carmen Avalos
Phone: 916-774-5263
Email: [email protected]

Board/Commission Liaisons
Board of Appeals
Joe Speaker
Phone: 916-774-5325
Email: [email protected]

Design Committee
Greg Bitter
Phone: 916-774-5294
Email: [email protected]

Economic Development Advisory
Committee
Melissa Anguiano
Phone: 916-774-5284
Email: [email protected]

Grants Advisory Commission
Melissa Anguiano
Phone: 916-774-5284
Email: [email protected]

Library Board
Natasha Martin
Phone: 916-774-5234
Email: [email protected]

Local Sales Tax Citizens
Oversight Committee
Dennis Kauffman
Phone: 916-774-5313
Email: [email protected]

Parks & Recreation Commission
Jill Geller
Phone: 916-774-5249
Email: [email protected]

Personnel Board
Stacey Peterson
Phone: 916-774-5374
Email: [email protected]

Planning Commission
Greg Bitter
Phone: 916-774-5294
Email: [email protected]

Public Utilities Commission
Daniel Beans
Phone: 916-774-5603
Email: [email protected]

Richard Plecker
Phone: 916-746-1704
Email: [email protected]

Senior Commission
Jeff Nereson
Phone: 916-774-5974
Email: [email protected]

Transportation Commission
Ed Scofield
Phone: 916-774-5449
Email: [email protected]

Youth Sports Coalition
Kristi LaRoche
Phone: 916-774-5962
Email: [email protected]

COUNCIL COMMUNICATION
CC #:
2355
File #:
0709-03-02 & 0400-04-09-01
Title:

Prospera at Fiddyment Ranch - Workforce - Affordable Rental Housing Agreement Contact:

Suzanne Acrell 916-774-5469 [email protected]

Meeting Date: 10/19/2022
Item #: 7.9.

RECOMMENDATION TO COUNCIL
Staff recommends that City Council adopt a resolution to approve an Affordable Rental Housing Agreement for
Prospera at Fiddyment Ranch – Workforce
between the City and
Fiddyment
Workforce Partners, L.P.,
a Delaware limited partnership and authorize the City Manager to execute the agreement.

BACKGROUND
On April 21, 2021, City Council adopted a resolution to establish the Objective Design Standards (ODS) to streamline the construction of qualified affordable housing projects. The ODS were adopted in order to comply with State housing legislation. Qualified projects that comply with the ODS are subject to a non-discretionary ministerial permit process and can bypass the standard design review process as well as the public notification and hearing process and proceed directly to engineering and building permit review. A qualifying project is a housing development project where no less than 20% of the units are affordable to lower-income households.

On September 7, 2021, the City ministerially approved an affordable housing project, located at 2801 N. Hayden Parkway in the West Roseville Specific Plan, using the Objective Design Standards process. The conditions of approval for WRSP Parcel F-6B required one hundred ninety-five (195) units, with a 100% affordable obligation. The developer submitted a project proposal that included a density bonus request and increased the unit count to one hundred ninety- eight (198) units. The parcel will house two separate affordable housing projects: a 94 unit affordable tax credit project and a 104 unit workforce housing project.

The Affordable Rental Housing Agreement for the workforce project, Prospera at Fiddyment Ranch, will include 8 units for extremely low-income (30% of Area Median Income), 31 units for low-income (80% of AMI), and 20 units for moderate-income (100% of AMI) households. The remaining 45 units developed in this project will be restricted to moderate-income (up to 120% AMI) households and will not be regulated by this agreement. The developer requested to transfer 45 of the moderate-income units required on parcel F-6B to parcel F-8A in order to help both projects with financing feasibility. The 45 units being transferred to parcel F-8A will be restricted for low-income (80% AMI) households. A Memorandum of Transfer is being approved concurrently as allowed by the West Roseville Specific Plan.

The purpose of this agreement is to regulate and restrict the occupancy, rents, operation, ownership, and management of the project for the benefit of the occupants and residence. These affordable units will serve a range of local housing needs, including members of the local workforce, families, young couples, single households, and seniors with low and very low incomes.

Workers in these units could hold jobs ranging from employment in the service industry, local teachers, office assistants, custodians, store clerks, and others who are likely to have job opportunities in Roseville. The recommended agreement before Council will continue to support the City's General Plan in meeting the City of Roseville affordable housing goals.

FISCAL IMPACT
No General Fund resources will be used for the implementation of the Affordable Rental Housing Agreement for
Prospera at Fiddyment Ranch – Workforce
.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Prospera at Fiddyment Ranch - Workforce Affordable Renting Housing Agreement meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community

Respectfully Submitted,
Suzanne Acrell, Housing Analyst
Melissa Anguiano, Economic Development Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-394
Prospera at Fiddyment Ranch-Workforce ARHA
RESOLUTION NO. 22-394

APPROVING AN AFFORDABLE RENTAL HOUSING AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND FIDDYMENT WORKFORCE PARTNERS, L.P., AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE

WHEREAS, an Affordable Rental Housing Agreement regarding the real property located at 2801 N. Hayden Parkway (Prospera at Fiddyment Ranch - Workforce), Roseville, CA, by and between the City of Roseville and Fiddyment Workforce Partners, L.P., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Affordable Rental Housing Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record the Affordable Rental Housing Agreement at the Placer County Recorder’s Office on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2361
File #:
0709-05 & 0201-01
Title:

HOUSING SUCCESSOR AGENCY/CITY COUNCIL - Budget Adjustment Contact:

Trisha Isom 916-746-1239 [email protected]
Claudia Carreno 916-774-5476 [email protected]

Meeting Date: 10/19/2022
Item #: 7.10.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt an ordinance approving a budget adjustment to allocate $250,000 in funds from the Low and Moderate Income Fund to the Permanent Local Housing Allocation project to fund the 2022/2023 Homeless Prevention and Rapid Rehousing program.

BACKGROUND
On May 18, 2022, City Council approved the funding recommendations for the 2022/2023 Homeless Prevention and Rapid Rehousing program (HPRR), in the amount of $946,339.

The
HPRR program provides low-income households with temporary financial assistance to obtain permanent housing and/or prevent households from losing housing.

Funding for the 2022/2023 HPRR consists of City of Roseville's Permanent Local Housing Allocation (PLHA) award in the amount of $487,069 and City of Rocklin's PLHA award in the amount of $209,270 as well as $250,000 in Low and Moderate Income Housing Asset Fund (Low/Mod) resources controlled by the Successor Agency.

Staff recommends a budget adjustment to allocate $250,000 in funds from the Low and Moderate Income Fund to the PLHA Project #700031 to fully fund the 2022/2023 Homeless Prevention and Rapid Rehousing program.

FISCAL IMPACT
The recommended budget adjustment increases the budgeted expenditures for the PLHA Project #700031 by $250,000 for the 2022/2023 Homeless Prevention and Rapid Rehousing Program. There are sufficient balances in the fund to support this budget adjustment and there is no impact to the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a budget adjustment does not include the potential for a significant environmental effect, and therefore are not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community

Respectfully Submitted,
Trisha Isom, Housing Manager
Melissa Anguiano, Economic Development Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6564
Budget Adjustment
ORDINANCE NO. 6564

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment to fund the 2022-2023 Homeless Prevention and Rapid Rehousing Program.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Claudia Carreno Management Analyst FISCAL YEAR: FY2022-23 PREPARER NAME & TITLE: Claudia Carreno M anagement Analyst CO UNCIL DATE (if applicable): 10/19/22 DEPARTMENT/DIVISION: Economic Development - Housing ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
2841 5570 84001 700031 250,000
2841 5570 54011 (250,000)
-

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
-

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
-
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING DESCRIPTION
Increase project budget - Grants Housing Successor
Low Mod

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
Decrease operating expenditures - Low Mod

ACCOUNT STRING
TOTAL
TOTAL
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

This budget adjustment is recommended to correctly allocate $250,000 in funds from the Low and Moderate Income fund to the Permanent Local Housing Allocation Project #700031 (PLHA) to fully fund the FY2022-23 Homeless Prevention and Rapid Rehousing program. On May 18 2022, council approved the funding for the 2022/2023 Homeless Prevention and Rapid Rehousing program. During the FY2022-23 budget development process, $250,000 in expenditures were budgeted in the Low and Moderate Income fund for the PLHA project but these expenditures were not correctly allocated to project #700031 and Cost Center 84001. This budget adjustment is needed to correctly allocate expenditures to the project.

TOTAL

DESCRIPTION
9/19/20228:32 AM
1 9/19/2022

COUNCIL COMMUNICATION
CC #:
2348
File #:
0709-03-02 & 0400-04-09-1 & 0201-01
Title:

Prospera at Fiddyment, Affordable Rental Housing
- Housing Trust Fund Loan
Agreement, Promissory Note, Deed of Trust, and Regulatory Agreement and Budget Adjustment
Contact:

Suzanne Acrell 916-774-5469 [email protected]

Meeting Date: 10/19/2022
Item #: 7.11.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1) Adopt a resolution approving a Housing Trust Fund Loan Agreement, Promissory Note, Deed of Trust and a Regulatory Agreement and Declaration of Restrictive Covenants with Fiddyment Affordable Partners, L.P., and authorizing the City Manager to execute them and any other necessary documents to fund the Prospera at Fiddyment Affordable Housing Project in the amount of $2.5 million; and
2) Adopt an ordinance approving a budget adjustment to recognize grant revenue and appropriate $2.8 million of grant expenditures, along with $2.8 million of matching funds from the City's Local
Housing Trust Fund.

BACKGROUND
On April 21, 2021, City Council adopted a resolution to establish the Objective Design Standards (ODS) to streamline the construction of qualified affordable housing projects. The ODS were adopted in order to comply with State housing legislation. Qualified projects that comply with the ODS are subject to a non-discretionary ministerial permit process and can bypass the standard design review process as well as the public notification and hearing process and proceed directly to engineering and building permit review. A qualifying project is a housing development project where no less than 20% of the units are affordable to lower-income households.

On September 8, 2021, the City ministerially approved an affordable housing project, located at 2801 N. Hayden Parkway in the West Roseville Specific Plan (WRSP), using the ODS process.

The conditions of approval for WRSP Parcel F-6B required one hundred ninety-five (195) units, with a 100% affordable obligation. Fiddyment Affordable Partners, L.P., the developer, submitted a project proposal that included a density bonus request and increased the unit count to one hundred ninety-eight (198) units. The parcel will house two separate housing projects: a 94-unit tax credit property and a 104-unit workforce housing project.

The 94-unit Prospera at Fiddyment project will have one manager unit and 93 regulated units affordable to the following income levels:
• 10 units for extremely low households that earn 30% of area medium income (AMI); • 63 units for very low households that earn 50% of AMI; and • 20 units for low-income households that earn 60% of AMI.

These units will serve a range of local housing needs, including members of the local workforce, families, young couples, single households, and seniors with low and very low incomes. Workers in these units could hold jobs ranging from employment in the service industry, local teachers, office assistants, custodians, retail workers, with job opportunities in Roseville.

The City was awarded a State Housing & Community Development Local Housing Trust Fund (LHTF) grant totaling $2.8 million to fund affordable housing projects. The grant requires a dollar- for-dollar match of $2.8 million, bringing the total funding for projects to $5.6 million.

On April 20, 2022, City Council approved a reservation of Local Housing Trust Funds in the amount of $2.5 million for the Fiddyment Affordable Partners, L.P. affordable project Prospera at Fiddyment. Half of the funds must be loaned from the City of Roseville Housing Trust Fund and half from the LHTF grant to assist with the construction of Prospera at Fiddyment Ranch. The developers have secured subsequent financing for this project through a combination of Low Income Housing Tax Credits, solar credits, construction and permanent loans, as well as Project Based Vouchers awarded by the Roseville Housing Authority.

In order to secure the Local Housing Trust Fund loan and affordability of the project, staff is requesting approval and execution of the attached loan documents and regulatory agreement, including future subordination agreements. A budget adjustment is recommended to appropriate the state grant and the City's matching funds.

The loan terms for the $2.5 million include guaranteed affordable rent for 55 years and a residual receipts loan accruing on the outstanding principal balance at a rate of three percent (3%) per annum. These regulatory and loan terms are consistent with previously developed City-assisted affordable housing projects. The City will also be subordinating these documents to the private lender on this project, as is standard with affordable housing development. Staff is also requesting authorization for the City Manager to execute any other necessary documents related to this action, such as subordination agreements and escrow instructions. The recommended agreement before Council will continue to support the City's General Plan in meeting the City of Roseville affordable housing goals.

The 104-unit workforce project will not receive any financial assistance from the City. A subsequent Affordable Rental Housing Agreement for Fiddyment Affordable Partners' workforce project will be brought to City Council for approval and execution in the near future.

FISCAL IMPACT
The City's Local Housing Trust Fund receives funding from developer in-lieu fees, payoffs from resales and payoffs from developer subsidy loans. The Housing Division has funding available in the Housing Trust Fund to match the recently increased State LHTF award of $2.8M. The recommended budget adjustment appropriates the grant award of $2.8 million in the Grants Fund and the required matching funds of $2.8 million from the Housing Trust Fund in the Local Housing Trust Fund Award non-capital project (#700040). The Prospera at Fiddyment Affordable Housing Project will receive funding $2.5M in grant and matching funds. The spending plan for the remaining grant funds will be brought forward to the City Council at a later date. No General Fund resources will be used for the loan of funds or implementation of the loan or regulatory Agreements.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects that have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community

Respectfully Submitted,
Suzanne Acrell, Housing Analyst
Melissa Anguiano, Economic Development Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-389
Loan Agreement
Regulatory Agreement
Deed of Trust
Promissory Note
Ordinance 6561
Budget Adjustment
RESOLUTION NO. 22-389

APPROVING A HOUSING TRUST FUND LOAN AGREEMENT, PROMISSORY NOTE,

DEED OF TRUST AND A REGULATORY AGREEMENT AND DECLARATION OF

RESTRICTIVE CONVENANTS, BY AND BETWEEN THE CITY OF ROSEVILLE AND

FIDDYMENT AFFORDABLE PARTNERS, LP, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT AND ANY OTHER RELATED DOCUMENTS

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, on April 21, 2021, City Council adopted a resolution to establish the Objective Design Standards (“ODS”)to streamline the construction of qualified affordable housing projects; and

WHEREAS, on September 8, 2021, the City ministerially approved an affordable housing project, located at 2801 N. Hayden Parkway in the West Roseville Specific Plan, using the ODS process; and

WHEREAS, the 94 unit Prospera at Fiddyment project will have one manager unit and 93 regulated affordable units; and

WHEREAS, on April 20, 2022, City Council approved a reservation of Local Housing Trust Funds in the amount of $2.5 million for the Fiddyment Affordable Partners, L.P. affordable project, Prospera at Fiddyment; and

WHEREAS, in order to secure the Local Housing Trust Fund loan and affordability of the project, staff is requesting approval and execution of the loan documents and regulatory agreement, including future subordination agreements; and

WHEREAS, the Housing Trust Fund Loan Agreement, Promissory Note, and Deed of Trust have been reviewed by the City Council; and

WHEREAS, a Regulatory Agreement and Declaration of Restrictive Covenants necessary for the City to monitor the affordable housing community at 2801 N. Hayden Parkway, by and between the City of Roseville and Fiddyment Affordable Partners, L.P., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Housing Trust Fund Loan Agreement, Promissory Note, Deed of Trust and the Regulatory Agreement and Declaration of Restrictive Covenants are hereby approved and that the City Manager is authorized to execute them and any other related documents, on behalf of the City of Roseville; and

BE IT FURTHER RESOLVED that the City Attorney is also hereby authorized to approve non-substantive changes to these documents; and BE IT FURTHER RESOLVED that the City Clerk is hereby directed to record the Regulatory Agreement, once fully executed, with the Placer County Recorder’s Office.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ___ , adopted by the Council of the City of Roseville on the _ day of _____ , 20_, and DEVELOPER has caused this Agreement to be executed.

City of Roseville, a
municipal corporation:

BY: ----------

DOMINICK CASEY
City Manager
ATTEST:

BY: ----------

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: ----------

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

Economic Development Director
32 IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Regulatory Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ___ , adopted by the Council of the City of Roseville on the _ day of _____ , 2022, and OWNER/DEVELOPER has caused this Regulatory Agreement to be executed.

CITY OF ROSEVILLE, a
municipal corporation:

BY: ----------

DOMINICK CASEY
City Manager
ATTEST:

BY: ----------

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: ----------

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:
22 ORDINANCE NO. 6561

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Prospera at Fiddyment Affordable Rental Housing project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Claudia Carreno Management Analyst FISCAL YEAR: FY2022-23 PREPARER NAME & TITLE: Claudia Carreno Management Analyst COUNCIL DATE (if applicable): 9/21/22 DEPARTMENT/DIVISION: Economic Development - Housing ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
2270 5573 84001 700040 2,785,095
2270 5080 84001 700040 31,250
2821 5573 84001 700040 2,785,095
2821 5080 84001 700040 31,250
5,632,690

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
2270 4410 84001 700040 2,816,345
2,816,345
2,816,345

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
2821 (2,816,345)
(2,816,345)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019
Increase revenue for the Local Housing Trust Fund Award

DESCRIPTION
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

The City of Roseville was awarded a State Housing & Community Development Local Housing Trust Fund (LHTF) grant totaling $2.8M to fund affordable housing projects. This grant requires a dollar-for-dollar match of $2.8M, bringing the total funding for projects to $5.6M.

Staff recommends that the City Council authorize the City Manager to appropriate the grant award of $2.8M in the Grants Fund (2270) and the required matching funds of $2.8M from the Housing Trust Fund (2821) in the Local Housing Trust Fund Award non-capital project (#700040). One of the projects identified to receive funding from this grant is the Prospera at Fiddyment Affordable Housing Project, totaling $2.5M in grant and matching funds. The spending plan for the remaining grant funds will be brought forward to the City Council at a later date.

TOTAL

ACCOUNT STRING DESCRIPTION
Decrease available resources in the Housing Trust fund.

Increase Grants Deferred Loans for the Local Housing
Trust Fund Award project

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
Increase Grants Secondary Labor for the Local Housing
Trust Fund Award project
Increase Secondary Labor for the Local Housing Trust
Fund Award matching funds
Increase Grants Deferred Loans for the Local Housing
Trust Fund Award matching funds

ACCOUNT STRING
TOTAL
TOTAL
9/12/20223:44 PM
1 9/12/2022

COUNCIL COMMUNICATION
CC #:
2358
File #:
0900-04-03 & 0201-01
Title:

Traffic Signals & Roadway Improvements - Budget Adjustment Contact:

Stefanie Kemen 916-746-1300 [email protected]

Meeting Date: 10/19/2022
Item #: 7.12.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt an ordinance to approve a budget adjustment in the amount of $480,000 from the Blue Oaks Blvd Fee Fund and the Westpark Drive Fee Fund for the design of four new traffic signals on Blue Oaks Blvd and Westbrook Drive.

BACKGROUND
The traffic study for the Roseville Sports Complex Project identifies the need to construct four new traffic signals and associated roadway improvements prior to the park opening. The traffic signals are located at Blue Oaks Blvd and Hayden Parkway; Blue Oaks Blvd and Westbrook Blvd; Westbrook Blvd and Brookstone Drive (N); and Westbrook Blvd and Brookstone Drive (S).

The complete scope of work for the project includes widening Blue Oaks Blvd to the ultimate roadway width at the two proposed traffic signals, and adding two left turn pockets to turn into the Sports Complex within the medians at the traffic signals on Westbrook Blvd.

Design of the signals will begin right away with the goal of having the improvements constructed before the Sport Complex opens.

FISCAL IMPACT
The recommended budget adjustment will fund the design phase of the new traffic signals at a total estimated cost of $480,000. The identified funding sources for the design phase are $362,453 from the Blue Oaks Blvd Fee Fund and $117,547 from the Westpark Drive Fee Fund.

The total estimated cost to design and construct the signals is $5,680,000. Approximately 84% of this funding will come from a combination of Blue Oaks Blvd Fee funds ($1.39 million), Westpark Drive Fee funds ($0.17 million), and Traffic Mitigation Fund ($3.22 million) via a loan from the General Fund Capital Reserve Fund. This loan is recommended to lessen the short-term impact on the Traffic Mitigation Fund by repaying the loan over time with interest. Staff anticipates taking this loan to City Council at the beginning of FY2023-24.

The remaining 16% of the total project, or approximately $0.90 million, will be funded by the General Fund via a transfer from the General Fund Capital Reserve Fund. This portion of the project budget is not eligible for funding from the Blue Oaks Blvd Fee Fund, West Park Fee Fund, or Traffic Mitigation Fund because the improvements serve a park driveway and not a City street.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

The approval of the budget adjustment to begin design meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Stefanie Kemen, Engineering Manager
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6562
Budget Adjustment
ORDINANCE NO. 6562

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for traffic signals and roadway improvements at Blue Oaks Boulevard and Westbrook Drive.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this _ day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Stefanie Kemen Engineering Manager FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Stefanie Kemen Engineering Manager CO UNCIL DATE (if applicable): 10/19/22 DEPARTMENT/DIVISION: Public Works/Engineering ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
3180 5080 84001 500317 60,375
3180 5301 84001 500317 302,078
3181 5080 84001 500317 19,575
3181 5301 84001 500317 97,972
480,000$

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
480,000

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
3180 3601 00000 (362,453)
3181 3601 00000 (117,547)
(480,000)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING DESCRIPTION
Decrease Blue Oaks Blvd Fee Fund Balance
Establish budget for Internal project labor in Blue Oaks Blvd Fee Fund
Establish budget for professional services in Blue Oaks Blvd Fee Fund

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
Establish budget for Internal project labor in Westpark Drive Fee Fund
Establish budget for professional services in Westpark
Drive Fee Fund
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

TOTAL
This budget adjustment is needed to fund the design phase of 500137 - Traffic Signal and Roadway Improvements for the Citywide Sports Complex.

The Traffic Study for the Citywide Sports Complex Project identified the need to install two traffic signals on Blue Oaks Blvd and two signals on Westpark Drive, in addition to left turn lanes into the Sports Complex, prior to opening of the park. This project will construct these required improvements.

Adequate funds are available in the 3180 - Blue Oaks Blvd Fee Fund and the 3181 - Westpark Drive Fee Fund.

ACCOUNT STRING DESCRIPTION
TOTAL
TOTAL
Decrease Westpark Drive Fee Fund Balance
9/29/202210:45 AM
1 COUNCIL COMMUNICATION
CC #:
2360
File #:
0400-04-09-1 & 0201-01
Title:

West Roseville Specific Plan - Fiddyment Phase 3 Bike Trail Project - City/Developer Reimbursement Agreement Amendment and Budget Adjustment Contact:

Suzanne Engelke 916-746-1289
[email protected]

Meeting Date: 10/19/2022
Item #: 7.13.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council take the following actions:

1. Adopt a resolution authorizing the City Manager to execute the S econd Amendment to
City/Developer R
eimbursement Agreement with JEN California 15, LLC.

2. Adopt an ordinance to approve a budget adjustment to cover the cost to complete construction of a multi-use trail within Parcels F-84 and F-85 of the West Roseville Specific Plan.

BACKGROUND
JEN California 15, LLC (aka Taylor Builders) constructed a 1.25-mile long multi-use trail within the West Roseville Specific Plan (WRSP) open space parcels F-84 and F-85. The trail is comprised of four distinct segments between Fiddyment Road and the Creekview Specific Plan area. In October of 2020, the City Council approved a reimbursement agreement with JEN California, LLC, to design all four segments of the project, but to construct only segments 1 and 2 (Fiddyment Road to Hayden Parkway) based upon funding limitations at the time.

City Council approved an amendment to the reimbursement agreement in May 2021 to construct Segments 3 and 4 of the trail between Fiddyment Road and Blue Oaks Boulevard, including neighborhood connections to Hayden Parkway and a connection into the 1-mile long Creekview Specific Plan trail.

A construction change resulted in an additional 7,313 square feet of paving costs to complete the last segment of the trail. Approval of a second amendment to the reimbursement agreement is needed to add $40,105 to the project to reimburse JEN California 15. As part of this process, a budget adjustment of $40,105 is required. If approved by the Council, the total project budget for all four trail segments will be $2,740,042.

FISCAL IMPACT
Funding for the project is from the Neighborhood Park – West Roseville Specific Plan (WRSP) Fund, which is derived from the payment of bike trail fees paid upon the issuance of residential building permits within the WRSP. Sufficient WRSP bike trail fees are available to fund the recommended budget adjustment of $40,105 to cover the balance and close out the project. No General Fund resources are used for the project.

ENVIRONMENTAL REVIEW
The City Council certified an Environmental Impact Report (EIR) and adopted Findings of Fact, Statements of Overriding Considerations, and a Mitigation Monitoring Plan for the West Roseville Specific Plan (WRSP) on February 2, 2004, State Clearinghouse Number 2002082057. The WRSP EIR provides environmental analysis of community infrastructure and facilities, including parks, pedestrian bridges, and bike trails. Construction of the project is within the scope of the WRSP EIR, no new environmental effects are expected to occur, and the project will comply with all applicable mitigation of the WRSP EIR. Because the project meets the requirements identified in Section 15183 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Suzanne Engelke, Alternative Transportation Analyst
Jason Shykowski, Public Works Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Fiddyment Phase 3 Map
Resolution 22-396
Fiddyment Phase 3 Agreement
Ordinance 6563
Fiddyment Phase 3 Budget Adjustment

RESOLUTION NO. 22-396

APPROVING A SECOND AMENDMENT TO CITY/DEVELOPER REIMBURSEMENT

AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND JEN CALIFORNIA 15, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Second Amendment to City/Developer Reimbursement Agreement for the Fiddyment Ranch Phase 3 Trail project, by and between the City of Roseville and JEN California 15, LLC, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said second amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

ORDINANCE NO. 6563

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Fiddyment Phase 3 Bike Trail Project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
9/19/202210:15 AM
1 REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Suzanne Engelke, Alternative Transportation Analyst FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Suzanne Engelke, Alternative Transportation Analyst COUNCIL DATE (if applicable): 10/19/2022 DEPARTMENT/DIVISION: PW/Alternative Transportation ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
3311 6587 84001 500025 40,105
40,105

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
40,105

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
3311 3601 00000 (40,105)
(40,105)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019
TOTAL
TOTAL

ACCOUNT STRING DESCRIPTION
Increase construction budget for Fiddyment Bike Trail
Phase 3
Reduce Neighborhood Park - West Roseville SP Fund
Balance

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

The City entered into a reimbursement agreement for the developer to construct the Fiddyment Ranch Phase 3 Class 1 Bike Trail in West Roseville Specific Plan October 7, 2020.

This budget adjustment is needed to fund construction changes required to complete 500025 - Fiddyment Ranch Open Space Parcel F84 Trail project. The existing project budget is $2,699,937; upon approval of this budget adjustment; the revised project budget will be $2,740,042.

There are adequate resources available in the Neighborhood Park – West Roseville SP Fund to fund this project.

DESCRIPTION
TOTAL

ACCOUNT STRING

COUNCIL COMMUNICATION
CC #:
2362
File #:
0113-02 & 0201-01
Title:

Community Development Block Grant - Budget Adjustment
Contact:

Kristine Faelz 916-774-5451 [email protected]
Claudia Carreno 916-774-5476 [email protected]

Meeting Date: 10/19/2022
Item #: 7.14.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt an ordinance approving a budget adjustment to increase revenues and expenditures in the amount of $1,859,253 in the Community Development Block Grant (CDBG) Fund.

BACKGROUND
The City became a CDBG entitlement jurisdiction in 1986. These annual grants fund affordable housing, public facilities and improvements, planning, program administration, and public service activities. The annual grant funding is allocated from the federal Department of Housing and Urban Development (HUD), and the amount awarded to each program is subject to the federal budgeting process.

In June of 2022, City Council adopted the FY2022-23 estimated CDBG budget. HUD notified the City of its FY2022-23 entitlement award of $713,722 after the budget was adopted and approved. Staff then finalized and submitted the annual spending plan to HUD for approval.

Following HUD's approval, Housing Division staff is requesting this budget adjustment to align the CDBG budget with the 2022-23 Action Plan.

On March 27, 2020 the Coronavirus Aid, Relief and Economic Security Act (CARES Act) was enacted to provide emergency assistance and health care response for individuals, families, and businesses affected by the COVID-19 pandemic. In 2020, the City was awarded a total of $1,213,133 in the special allocation of CARES Act CDBG funds. Since then, $711,133 has been spent on various activities to prevent, prepare for, or respond to the coronavirus. CARES Act projects currently include an after-school care program for students with housing instability, fair housing legal services, and rent and utility assistance programs. The balance of the funds, in the amount of $502,000, is anticipated to be expended in FY2022-23.

The total funding available of $1,870,133 is comprised of $713,722 from the FY2022-23 grant award, unexpended funds of $604,411 from FY2019-22, $502,000 in CARES Act funding, and an estimated $50,000 in program income is available to grant in FY2022-23. On May 18, 2022, Council approved the Annual Action Plan for FY2022/23. The plan included funding for eight public services projects, three public facilities improvement projects; owner-occupied housing rehabilitation projects; and administrative expenses. Additionally, an affordable housing acquisition project was allocated to receive funding, and an award to fulfill these requirements is pending Council approval.

FISCAL IMPACT
The recommended budget adjustment will align the budget with the 2022/2023 CDBG grant and add unspent availability from prior years. The expenditures in the attached budget adjustment total $467,050 and will be added to the adopted budget of $1,392,203 for a total of $1,859,253. The revenues in the attached budget adjustment total $451,138 and will be added to the adopted budget of $1,418,995 for a total of $1,870,133. CDBG Funds are awarded through an annual entitlement grant from the federal Housing and Urban Development Department. This budget adjustment has no impact to the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community

Respectfully Submitted,
Kristine Faelz, Housing Analyst
Melissa Anguiano, Economic Development Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6565
Budget Adjustment
ORDINANCE NO. 6565

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Community Development Block Grant Fund.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Claudia Carreno Management Analyst FISCAL YEAR: FY2022-23 PREPARER NAME & TITLE: Claudia Carreno Management Analyst COUNCIL DATE (if applicable): 10/19/22 DEPARTMENT/DIVISION: Economic Development - Housing ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
2201 5301 54011 62,608
2201 5570 54011 (371,350)
2201 5571 54011 209,907
2201 5573 54011 568,345
2201 5301 54011 (2,459)
467,050

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
2201 4401 54011 521,138
2201 4735 54011 (70,000)
451,138
15,912

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
2201 (15,912)
(15,912)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING DESCRIPTION
Reduced available resources in CDBG Fund.

Increase Professional Services for CDBG Owner
Occupied Rehab and General Admin Projects
Reduce Grants expenditures to align with CDBG Owner-
Occupied Rehab Projects & Public Facilities

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
Increase Grants - Public Service to align with CDBG
Public Services Projects
Reduce Software Cost to align with CDBG allowable
Administrative Expenses
Increase Grants - Deferred Loans to align with CDBG
Owner-Occupied Rehab Projects & AMI Housing
Acquisition Project
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

This budget adjustment is recommended to increase the expenditure budget in the Community Development Block Grant fund (CDBG) b y $467,050 for public services, public facilities improvements projects, owner-occupied housing rehabilitation projects, an affor dable housing acquisition, and administrative expenses. In May of 2022, the CDBG Action Plan was approved by Council, and this budget adjustment is to align the CDBG budget with the approved expenditure plan. These expenditures are being funded by 2022 grant award funding, unexpended entitlement funding from previous years, and additional program income in the CDBG fund. T he identified revenues include $713,722 from FY2022-23 CDBG Grant award, unexpended entitlement funding of $604,411 from FY2019-22, an estimated $50,000 in program inc ome in the CDBG fund, and $502,000 of unspent CARES Act funding. The requested changes in available CDBG funding levels w ill result in an overall increase to the FY2022-23 budget of $467,050 from $1,392,203 to $1,859,253.

TOTAL

ACCOUNT STRING DESCRIPTION
Decrease Program Income for CDBG Deferred Loan
Payoffs
TOTAL
TOTAL
Increase Federal Grants to align CDBG 2022 Grants
Award & 2019-2021 Unspent Grants Award Funding
9/19/20228:24 AM
1 9/19/2022

COUNCIL COMMUNICATION
CC #:
2353
File #:
0600
Title:

Occupational Health Services – Increase in Spending Authority Contact:

Michele Fitzgerald 916-774-5217 [email protected]

Meeting Date: 10/19/2022
Item #: 7.15.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve an increase in spending authority for a Professional Services Agreement for Occupational Health Services with Mobile-Med Work Health Solutions, Inc. from $75,000 annually to $210,000 annually.

BACKGROUND
On January 20, 2021, City Council approved a Professional Services Agreement with Mobile- Med Work Health Solutions, Inc. for occupational health services. These services include fitness for duty examinations, treatment of injuries covered by the City’s self-insured workers’ compensation program, pre-employment physicals, wellness examination and services, as well as drug and alcohol testing as needed.

Due to the conditions surrounding the pandemic as well as an increase in the number of services needed that weren’t anticipated (e.g., increased pre-employment testing, workers' compensation claims, COVID-19 testing, etc.) staff recommends an annual expenditure authority of $210,000 annually. Both the Human Resources Department and Fire Department utilize this agreement for services.

FISCAL IMPACT
The recommended increase in spending authority from $75,000 to $210,000, for the Mobile-Med Work Health Solutions, Inc. professional services agreement can be covered by the current fiscal
year Human Resources Department and Fire Department budgets in the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the increase in spending authority is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal E - Deliver exceptional City services

Respectfully Submitted,
Michele Fitzgerald, Human Resources Technician
Stacey Peterson, Human Resources Director

_____________________________
Dominick Casey, City Manager

COUNCIL COMMUNICATION
CC #:
2357
File #:
0400-04-12-01 & 0400-07
Title:

Sierra Vista Lots FD-32 and FD-41 Final Map
Contact:

Kerry Andrews 916-774-5346 [email protected]

Meeting Date: 10/19/2022
Item #: 7.16.

RECOMMENDATION TO COUNCIL
It is recommended that the City Council take the following actions:

1. Approve the final map on file with the City Clerk and accept on behalf of the public, the easement offered thereon and approve the abandonment of easement listed thereon.

BACKGROUND
The Development Services - Engineering Division has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met.

This map will be creating 3 large lots for future development.

FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.

ENVIRONMENTAL REVIEW
Approval of the Sierra Vista Lots FD-32 and FD-41 final map is an action that is subject to California Environmental Quality Act (CEQA). Project level CEQA compliance for the Sierra Vista Lots FD-32 and FD-41 final map was accomplished with preparation of the Sierra Vista Specific Plan EIR (Adopted: May 5, 2010) (SCH#2008032017) and the Mitigated Negative Declaration (MND) and associated Mitigation Monitoring Program approved by the City of Roseville on June 6, 2012. Because the Sierra Vista Lots FD-32 and FD-41 final map is consistent with the project evaluated in the Sierra Vista Specific Plan Environmental Impact Report (EIR), no new effects would be expected to occur and all applicable mitigation measures from the Sierra Vista Specific Plan EIR will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth

Respectfully Submitted,
Kerry Andrews, Assistant Engineer
Mike Isom, Development Services Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Final Map
Vicinity Map

COUNCIL COMMUNICATION
CC #:
2359
File #:
0209
Title:
6382 Phillip Road – Option and Purchase and Sale Agreement Amendment Contact:

Robert Cline 916-746-1172 [email protected]

Meeting Date: 10/19/2022
Item #: 8.1.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Second Amendment to the
Option and Purchase and Sale Agreement with PDC Sacramento LPIV, LLC for property located at 6382 Phillip Road.

BACKGROUND
On March 3, 2021, City Council approved a Memorandum of Option and Purchase and Sale Agreement (PSA) with Panattoni Development Company (
Panattoni)
to entitle, sell and develop a
future jobs center, known as the Roseville Industrial Park.

The property at 6382 Phillip Road is
located within a portion of the Reason Farms property, and is an approximately 241 acre (with 176.5 developable acres) vacant greenfield parcel. The City acquired Reasons Farms in order to develop the
Pleasant Grove Retention Basin Project. Since the Pleasant Grove Basin Project only required a portion of the property, it was determined the remaining portion of land would be available for
other uses. Since 2006, following an analysis of the 6382 Phillip Road property, the site has been envisioned to be an industrial park and jobs center that would yield property and sales tax to the City.

While the site has been envisioned as a future major jobs center for the City, prior to Council approval in March 2021, no studies to provide utilities or other infrastructure to service the site had been conducted.

The PSA initially allowed Panattoni one year to conduct its due diligence with respect to the property and complete the entitlement process. On May 25, 2021, Panattoni submitted a formal application for project-related entitlements to the Development Services – Planning Division. The project includes several major entitlements, including a General Plan Amendment, Rezone, Tentative Parcel Map, Major Project Permit Stage 1, Major Project Permit Stage 2, Tree Permit, and Development Agreement to process the land use and zoning change, as well as establish building and site design for the overall project. To date, the entitlement project has been through four rounds of plan review, with nearly all City department comments addressed. The Development Agreement between the City and Pannatoni is in preliminary stages of review, with one round of comments provided to the applicant by the City.

Initial public outreach efforts have also been completed for the project. Notice of the application was posted to the Roseville Coalition of Neighborhood Associations (RCONA) webpage, and the City’s Projects of Interest webpage has a section dedicated to the entitlement project.

Additionally, the project was presented to the Fiddyment Farms and Westpark Neighborhood Associations joint virtual meeting on September 14, 2021. The City held a public scoping meeting on the Notice of Preparation for the project’s Environmental Impact Report (EIR) on July 28, 2021.

During the review process, a number of technical studies were prepared to evaluate the proposed project’s potential environmental impacts, leading to the preparation of an EIR. The EIR for the Roseville Industrial Park project is expected to be released for a 45-day public review period in October 2022. During the 45-day review period, the City will accept written comments as well as hold a public meeting on the EIR. A Final EIR will be prepared once the public review period concludes. Based on the current schedule, it is anticipated that the entitlement project will be presented to the Planning Commission and City Council in Spring of 2023.

In November 2021, City Council approved a First Amendment to the Option and Purchase and Sale Agreement (PSA) which extended the “Due Diligence Period” to November 2022. The PSA allows Panattoni two sixty-day extensions to the “Due Diligence Period” however, the process to entitle, re-zone and produce a Master Infrastructure Plan for a greenfield site is complicated and the timeframe originally identified in the PSA and First Amendment is still not sufficient to complete the necessary technical studies, CEQA analysis and to allow for the required public review process.

To better align the term of the “Due Diligence Period” with the conditions of the PSA, staff is recommending City Council approve a Second Amendment to extend the “Due Diligence Period” to the time Panattoni is issued entitlements by the City. This amended term appropriately aligns the Due Diligence Period to the First Phase Option Period, since at the time Panattoni obtains all entitlements of the entire property they will have 180 days from the date entitlements are issued by the City to acquire a portion of the property consisting of a minimum of 35 acres.

Except as set forth in this Second Amendment, all of the terms and provisions of the PSA shall remain unmodified and in full force and effect.

Project Economic Impacts:

The proposed project is consistent with City Council goals and initiatives outlined in the Economic Development Strategic Plan, adopted on October 5, 2022. The future Roseville Industrial Park provides an opportunity to enhance economic vitality and remain fiscally responsible in a changing world. According to
2018 IMPLAN

data, every $1.00 spent in manufacturing adds another $2.74 to the economy, the highest multiplier effect of any economic sector. Additionally, the industrial
market in the region and Roseville continue to see record high demands. A market report for the second quarter of 2022 issued by CBRE indicated an industrial vacancy rate in the Roseville/Rocklin submarket at 1%. In recent years several large industrial tenants, offering competitive wages, have located in Roseville including Penumbra, McKesson, Restaurant Depot, Amazon, and Quick Quack Car Wash. The Greater Sacramento Economic Council reports 80% of relocation or major expansion inquiries looking at the region are seeking industrial space. At buildout, the Roseville Industrial Park will offer approximately 2.4 million square feet of industrial space and allow Roseville to remain highly competitive in recruiting and expanding jobs within the targeted industrial sector.

FISCAL IMPACT
Approval of this Amendment
will result in future property sales that will increase the Strategic Improvement Fund (SIF) balance during each phase of property purchase.

Within 180 days from
the date entitlements are issued by the City,
the
First Phase Option Period
of at least 35 acres is
expected to result in a minimum of approximately $1.2 million ($34,519/acre) .

ENVIRONMENTAL REVIEW
The proposed project involves the sale of surplus property not located in an area of statewide, regional or area-wide concern. This activity has been determined to be categorically exempt from CEQA as a Class 12 Exemption (State CEQA Guidelines Section 15312). An Exemption was prepared when the project was approved by City Council on March 20, 2021, and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B – Remain fiscally responsible in a changing world Goal D – Enhance economic vitality

Respectfully Submitted,
Robert Cline, Economic Development Project Manager
Melissa Anguiano, Economic Development Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-395
Second Amendment to 6382 Phillip Road – Option and Purchase and Sale Agreement RESOLUTION NO. 22-395

APPROVING A SECOND AMENDMENT TO OPTION AND PURCHASE AND SALE

AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND PDC

SACRAMENTO LPIV, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE

IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Second Amendment to Option and Purchase and Sale Agreement for the unimproved property located at 6382 Phillip Road, Roseville, CA, by and between the City of Roseville and PDC Sacramento LPIV, LLC, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Second Amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR

ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #:
2367
File #:
0800-03
Title:

Property Assessed Clean Energy (PACE) Programs - Financing Authorization Contact:

David Bradford 916-746-1672
[email protected]

Meeting Date: 10/19/2022
Item #: 8.2.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution

a
pproving the operation of Property
Assessed Clean Energy (PACE) programs operating under the Joint Exercise of Powers Agreement with California Statewide Communities Development Authority (CSCDA) already established by Resolution No. 94-307. This
CSCDA agreement will allow three vendors, PACE Funding Group, Renew Financial, and Fortifi, to provide commercial project funding.

In addition, staff recommends City
Council adopt two resolutions
approving membership in the Golden State Finance Authority (GSFA) Joint Exercise of Power Authority Agreement and approve the operation of PACE programs included within the GSFA agreement.

This GSFA agreement will allow one lender, Ygrene, to provide residential project funding.

BACKGROUND
In 2008 the State of California granted local governments the authority to enter into contractual agreements with organizations that provide financing for the installation of water and energy efficiency improvement projects that are permanently attached to real property and repaid along with property taxes. State law requires that locally elected boards adopt a resolution authorizing these PACE programs, and specific vendors, to operate in their respective jurisdictions.

A city can authorize PACE program providers to operate within the City’s jurisdiction by entering into a Joint Exercise of Powers Authority agreement with a financing or community development authority.

In 2010 City Council adopted a resolution authorizing the City to join a Joint Exercise of Powers Agreement (JPA) and offer Placer County’s PACE program (mPower) to Roseville residents and businesses. In 2018 City Council adopted a resolution authorizing the City to join the amended Joint Exercise of Powers Agreement (JPA) and continue to offer the mPower PACE program to Roseville residents and businesses making mPower the only PACE provider to receive an endorsement to operate in the City of Roseville. Since inception, the mPower program funded more than 575 projects lending more than $15.5 million within Placer County however, in June 2021, the mPower program was discontinued.

As of September 1, 2021, no active PACE provider has been authorized to provide services to the residents or businesses within the City of Roseville. Local PACE providers have contacted the City of Roseville seeking the approval to operate in our territory.

Authorizing additional PACE
providers to offer financing to Roseville residents and business will provide additional opportunities for the installation of energy efficiency and renewable energy technologies in Roseville.

In November of 1994, The City of Roseville entered into a Joint Exercise of Powers Agreement with The California Statewide Community Development Authority (CSCDA). Staff recommends authorizing the operation of PACE programs under the CSCDA agreement in addition to adopting the Joint Powers Agreement with GSFA and authorizing the operation of the PACE program providers under this agreement.

FISCAL IMPACT
Adoption of the resolutions and actions contained herein will not result in any costs to the City of Roseville. All costs of marketing, financial, and program administration are borne by the program administrators.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The resolutions to allow PACE funding meets the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Deliver exceptional city services

Respectfully Submitted,
David Bradford, Electric Customer Programs Supervisor
Dan Beans, Electric Utility Director

_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 22-402
Roseville Resolution 94-307
Resolution 22-403
Resolution 22-404

11.1.2019 GSFA JPA
Signature Page for new associate members roseville

RESOLUTION NO. 22-402

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE

CONSENTING TO THE INCLUSION OF PROPERTIES WITHIN THE TERRITORY OF THE CITY IN THE CSCDA OPEN PACE PROGRAMS; AUTHORIZING THE

CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY TO

ACCEPT APPLICATIONS FROM PROPERTY OWNERS, CONDUCT

CONTRACTUAL ASSESSMENT PROCEEDINGS AND LEVY CONTRACTUAL ASSESSMENTS WITHIN THE TERRITORY OF THE CITY; AND AUTHORIZING

RELATED ACTIONS

WHEREAS, the California Statewide Communities Development Authority (the “Authority”) is a joint exercise of powers authority, the members of which include numerous cities and counties in the State of California, including the City of Roseville (the “City”); and

WHEREAS, Chapter 29 of Division 7 of the Streets & Highways Code (“Chapter 29”) authorizes the Authority to establish voluntary contractual assessment programs to finance or refinance renewable energy, energy efficiency, water efficiency and seismic strengthening improvements, electric vehicle charging infrastructure and such other imp rovements, infrastructure or other work as may be authorized by law from time to time (collectively, the “Improvements”) through the levy of contractual assessments within counties and cities throughout the State of California that consent to the participa tion of properties within their respective territories and the issuance of bonds from time to time; and

WHEREAS, for the purpose of providing financing and refinancing for the Improvements, the Authority has established two CSCDA Open PACE Programs (the “ Programs”): (i) the CaliforniaFIRST Program and (ii) the CSCDA Open PACE Program; and

WHEREAS, the Authority has designated multiple third-party program administrators to administer the Programs and the following three approved program administrators have requested permission to operate within the City: PACE Funding Group LLC, Renew Financial Group LLC and Fortifi; and

WHEREAS, the Authority may also administer certain projects itself, working directly with third-party capital providers; and

WHEREAS, Chapter 29 provides that assessments may be levied under its provisions only with the free and willing consent of the owner or owners of each lot or parcel on which an assessment is levied at the time the assessment is levied; and

WHEREAS, the City desire s to allow the owners of property (“Participating Property Owners”) within its territory to participate in the Programs and to allow the Authority to conduct assessment proceedings under Chapter 29 within its territory and to issue bonds to finance or refinance Improvements; and
WHEREAS, the territory within which assessments may be levied for the Programs shall include all of the territory within the City’s official boundaries; and

WHEREAS, the Authority will conduct all assessment proceedings under Chapter 29 for the Programs and issue any bonds issued in connection with the Programs; and

WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required remedial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs;

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville as follows:

Section 1. This City Council hereby finds and declares that properties in the territory of the City will benefit from the availability of the Program within the territory of the City and, pursuant thereto, the conduct of special assessment proceedings by the A uthority pursuant to Chapter 29 and the issuance of bonds to finance or refinance Improvements.

Section 2. In connection with the Programs, the City hereby consents to the conduct of special assessment proceedings by the Authority pursuant to Chapter 29 on any property within the territory of the City and the issuance of bonds to finance or refinance Improvements; provided, that

( 1 ) The Participating Property Owners, who shall be the legal owners of such property, execute a contract pursuant to Ch apter 29 and comply with other applicable provisions of California law in order to accomplish the valid levy of assessments; and

( 2 ) The City will not be responsible for the conduct of any assessment proceedings; the levy of assessments; any required reme dial action in the case of delinquencies in such assessment payments; or the issuance, sale or administration of any bonds issued in connection with the Programs.

Section 3 . The appropriate officials and staff of the City are hereby authorized and directed to make applications for the Programs available to all property owners who wish to finance or refinance Improvements; provided, that the Authority shall be responsible for providing such applications and related materials at its own expense. The followin g staff persons, together with any other staff persons chosen by the City Manager of the City from time to time, are hereby designated as the contact persons for the Authority in connection with the Programs: City Clerk.

Section 4 . The appropriate officials and staff of the City are hereby authorized and directed to execute and deliver such certificates, requisitions, agreements and related documents as are reasonably required by the Authority to implement the Programs.

Section 5 . The City Council hereby finds that adoption of this Resolution is not a “project” under the California Environmental Quality Act, because the Resolution does not involve any commitment to a specific project which may result in a potentially significant physical impact on the environment, as contemplated by Title 14, California Code of Regulations, Section 15378(b)(4).

Section 6 . This Resolution shall take effect immediately upon its adoption. The City Clerk is hereby authorized a nd directed to transmit a certified copy of this resolution to the Secretary of the Authority at: Secretary of the Board, California Statewide Communities Development Authority, 1400 K Street, Sacramento, CA 95814.

PASSED AND ADOPTED this day of _, 20 by the
following vote, to wit:

AYES: Council Members

NOES: Council Members

ABSENT: Council Members

ABSTAIN: Council Members

MAYOR

ATTEST:

City Clerk

City CFD Opt-In
82671.00001\9523870.4
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RESOLUTION NO. 22-403

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE, CALIFORNIA

CONSENTING TO INCLUSION OF COMMERCIAL, INDUSTRIAL AND
AGRICULTURAL, PROPERTIES WITHIN THE CITY’S JURISDICTION IN THE GOLDEN STATE FINANCE AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 2014-1 (CLEAN ENERGY) TO FINANCE RENEWABLE ENERGY IMPROVEMENTS, ENERGY

EFFICIENCY AND WATER CONSERVATION IMPROVEMENTS, ELECTRIC VEHICLE

CHARGING INFRASTRUCTURE, SEISMIC RETROFITTING, FIRE PREVENTION AND

OTHER IMPROVEMENTS AND APPROVING ASSOCIATE MEMBERSHIP IN THE JOINT

EXERCISE OF POWERS AUTHORITY RELATED THERETO

Recitals

WHEREAS, the Golden State Finance Authority, a California joint powers authority formerly known as California Home Finance Authority (the “Authority”), has established the Community Facilities District No. 2014 -1(Clean Energy) in accordance with the Mello -Roos Community Facilities Act, set forth in sections 53311 through 53368.3 of the California Government Code (the “Act”) and particularly in accordance with sections 53313.5(l) and 53328.1(a) (the “District”); and

WHEREAS, the purpose of the District is t o finance or refinance (including the payment of interest) the acquisition, installation, and improvement of energy efficiency, water conservation, renewable energy and electric vehicle charging infrastructure improvements permanently affixed to private or publicly-owned real property (the “Authorized Improvements”); and

WHEREAS the City of ROSEVILLE is committed to development of renewable energy generation and energy efficiency improvements, reduction of greenhouse gases, and protection of the environment; and

WHEREAS, in the Act, the Legislature has authorized a parcel within the territory of the District to annex to the District and be subject to the special tax levy of the District only (i) if the city or county within which the parcel is located has consented, by the adoption of a resolution by the applicable city council or county board of supervisors, to the inclusion of parcels within its boundaries in the District and (ii) with the unanimous written approval of the owner or owners of the parcel when it is annexed (the “Unanimous Approval Agreement”), which, as provided in section 53329.6 of the Act, shall constitute the election required by th e California Constitution; and

WHEREAS, the City wishes to provide innovative solutions to its commercial, industrial, and agricultural property owners to achieve energy efficiency and water conservation and in doing so cooperate with Authority in order t o efficiently and economically assist commercial property owners the City in financing such Authorized Improvements; and

WHEREAS, the Authority has established the District, as permitted by the Act, the Authority JPA, originally made and entered into July 1, 1993, as amended to date, and the City, desires to become an Associate Member of the JPA by acknowledgement of the JPA Agreement, City CFD Opt-In
82671.00001\9523870.4
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a copy of which is attached as Exhibit “A” hereto, to pa rticipate in the programs of the JPA and, to assist commercial property owners within the incorporated area of the City in financing the cost of installing Authorized Improvements; and

WHEREAS, the City will not be responsible for the conduct of any special tax proceedings; the levy and collection of special taxes or any required remedial action in the case of delinquencies in the payment of any special taxes in connection with the District.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. This City Council finds and declares that commercial properties in the City’s incorporated area will be benefited by the availability of the Authority CFD No. 2014 -1 (Clean Energy) to finance the installation of the Authorized Improvements.

2. This City Council consents to inclusion in the Authority CFD No. 2014 -1 (Clean Energy) of all of the commercial properties in the incorporated area within the City and to the Authorized Improvements, upon the request of and execution of the Unanimous Approval Agreement by the owners of such commercial properties when such properties are annexed, in compliance with the laws, rules and regulations applicable to such program; and to the assumption of jurisdiction thereover by Authority for the purposes thereof.

3. The consent of this City Council constitutes assent to the assumption of jurisdiction by Authority for all purposes of the Authority CFD No. 2014 -1 (Clean Energy) and authorizes Authority, upon satisfaction of the conditions imposed in this resolution, to take each and every step required for or suitable for financing the Authorized Improvements.

4. This City Council hereby approves joining the JPA as an Associate Member and authorizes the execution by appropriate City officials of any necessary documents to effectuate such membership.

5. City staff is authorized and directed to coordinate with Authority staff to facilitate operation of the Authority CFD No. 2014 -1 (Clean Energy) within the City, and report back periodically to this City Council on the success of such program.

6. This Resolution shall take effect immediately upon its adopti on. The City Clerk is directed to send a certified copy of this resolution to the Secretary of the Authority.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

City CFD Opt-In
82671.00001\9523870.4
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MAYOR

ATTEST:

City Clerk
City CFD Opt-In
82671.00001\9523870.4
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Exhibit A
JPA Agreement
[to be inserted]
-1-
82671.00001\9521876.4

RESOLUTION NO. 22-404

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROSEVILLE, CALIFORNIA,

CONSENTING TO INCLUSION OF COMMERCIAL, INDUSTRIAL AND
AGRICULTURAL PROPERTIES WITHIN THE CITY’S JURISDICTION IN THE GOLDEN

STATE FINANCE AUTHORITY PROGRAM TO FINANCE RENEWABLE ENERGY

GENERATION, ENERGY AND WATER EFFICIENCY IMPROVEMENTS, ELECTRIC

VEHICLE CHARGING INFRASTRUCTURE, SEISMIC RETROFITTING, FIRE

PREVENTION AND OTHER IMPROVEMENTS AND

APPROVING ASSOCIATE MEMBERSHIP IN THE JOINT EXERCISE OF POWERS

AUTHORITY RELATED THERETO

WHEREAS, the Golden State Finance Authority (“Authority”) is a joint exercise of powers authority established pursuant to Chapter 5 of Division 7, Title 1 of the Gove rnment Code of the State of California (Section 6500 and following) (the “Act”) and the Joint Power Agreement entered into on July 1, 1993, as amended from time to time (the “Authority JPA”); and

WHEREAS, Authority has established a property -assessed clean energy (“PACE”) Program (the “Authority PACE Program”) to provide for the financing of renewable energy generation, energy and water efficiency improvements, electric vehicle charging infrastruct ure, and other improvements (the “Improvements”) pursuant to Chapter 29 of the Improvement Bond Act of 1911, being Division 7 of the California Streets and Highways Code (“Chapter 29”) within counties and cities throughout the State of California that elect to participate in such program; and

WHEREAS, City of Roseville (the “City”) is committed to development of renewable energy generation and energy and water efficiency improvements, reduction of greenhouse gases, and protection of the environment; and

WHEREAS, in Chapter 29, the Legislature has authorized cities and counties to assist property owners in financing the cost of installing Improvements through a voluntary contractual assessment program; and

WHEREAS, installation of such Improvements by commercial property owners within the jurisdictional boundaries of the counties and cities that are participating in the Authority PACE Program would promote the purposes cited above; and

WHEREAS, the City wishes to provide innovative solutions to its com mercial property owners to achieve energy and water efficiency, and in doing so cooperate with Authority in order to efficiently and economically assist property owners within the City in financing such Improvements; and

WHEREAS, Authority has established the Authority PACE Program, which is such a voluntary contractual assessment program, as permitted by the Act, the Authority JPA, originally made and entered into July 1, 1993, as amended to date, and the City, desires to become an Associate Member of the JPA by acknowledgment of the JPA Agreement, a copy of which is attached as Exhibit “A” hereto, to participate in the programs of the JPA and to assist commercial -2-
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property owners within the jurisdiction of the City in financing the cost of installing Improvements; and

WHEREAS, the City will not be responsible for the conduct of any assessment proceedings; the levy and collection of assessments or any required remedial action in the case of delinquencies in the payment of any assessments or the issuance, sale or administration of any bonds issued in connection with the Authority PACE Program.

NOW, THEREFORE, BE IT RESOLVED THAT:

1. This City Council finds and declares that commercial properties in the City’s incorporated area will be benefited by the availability of the Authority PACE Program to finance the installation of the Improvements.

2. This City Council consents to inclusi on in the Authority PACE Program of all of the commercial properties in the jurisdictional boundaries of the City and to the Improvements, upon the request by and voluntary agreement of owners of such commercial properties, in compliance with the laws, rules and regulations applicable to such program; and to the assumption of jurisdiction thereover by Authority for the purposes thereof.

3. The consent of this City Council constitutes assent to the assumption of jurisdiction by Authority for all purposes of the Authority PACE Program and authorizes Authority, upon satisfaction of the conditions imposed in this resolution, to take each and every step required for or suitable for financing the Improvements, includin g the levying, collecting and enforcement of the contractual assessments to finance the Improvements and the issuance and enforcement of bonds to represent such contractual assessments.

4. This City Council hereby approves joining the JPA as an Associate Member and authorizes the execution by appropriate City officials of any necessary documents to effectuate such membership.

5. City staff is authorized and directed to coordinate with Authority staff to facilitate operation of the Authority PACE Program within the City, and report back periodically to this City Council on the success of such program.

6. This Resolution shall take effect immediately upon its adoption. The City Clerk is directed to send a certified copy of this resolution to the Secretary of the Authority.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2022, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
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82671.00001\9521876.4

MAYOR

ATTEST:

City Clerk
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82671.00001\9521876.4

Exhibit A
JPA Agreement
[to be inserted]

GOLDEN STATE FINANCE AUTHORITY

AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT (Original date July 1, 1993 and as last amended and restated November 1, 2019)

THIS AMENDED AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT (“Agreement”) is entered into by and among the counties listed on Attachment 1 hereof and incorporated herein by reference. All such counties are referred to herein as "Members" with the respective powers, privileges and restrictions provided herein.

RECITALS

A. WHEREAS, the California Rural Home Mortgage Finance Authority (“CRHMFA”) was created by a Joint Exercise of Powers Agreement dated July 1, 1993 pursuant to the Joint Exercise of Powers Act (commencing with Article 1 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California (the “Act”). By Resolution 2003 -02, adopted on January 15, 2003, the name of the authority was changed to CRHMFA Homebuyers Fund. On December 10, 2014, the name of the authority was changed to California Home Finance Authority. On May 5, 2015, the name of the authority was changed to Golden State Finance Authority. The most recent amendment to the Joint Exercise of Powers Agreement was on May 5, 2015.

B. WHEREAS, the Members of Golden State Finance Authority desire to update, reaffirm, clarify and revise certain provisions of the joint powers’ agreement, including the renaming of the joint powers authority, as set forth herein.

C. WHEREAS, the Members are each empowered by law to finance the construction, acquisition, improvement, preservation, and rehabilitation of real property and infrastructure.

D. WHEREAS, the Members are each empowered by law to establish and operate programs and projects to promote public safety, economic development , and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse.

E. WHEREAS, by this Agreement, the Members desire to create and establish a joint powers authority to exercise their respective powers for t he purpose s of financing the construction, acquisition, improvement , preservation, and rehabilita tion of real property and infrastructure as authorized by the Act, and establishing and operat ing programs and projects to promote public safety, economic deve lopment, and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse.

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Members individually and collectively agree as follows:

1. Definitions

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Unless the context otherwise requires, the following terms shall for purposes of this Agreement have the meanings specified below:

"Act" means the Joint Exercise of Powers Act, commencing with A rticle 1 of Chapter 5 of Division 7 of Title 1 of the Government Code of the State of California, including the Marks -Roos Local Bond Pooling Act of 1985, as amended.

"Agreement" means this Joint Exercise of Powers Agreement, as the same now exists or as it may from time to time be amended as provided herein.

"Associate Member" means a county, city or other public agency which is not a voting member of the Rural County Representatives of California, a California nonprofit corporation (“RCRC”), with legal power and authority similar to that of the Members, admitted pursuant to paragraph 4.d. below to associate membership herein by vote of the Board.

“Audit Committee” means a committee made up of the Executive Committee.

"Authority" means Golden State Fina nce Authority (GSFA) formerly known as California Home Finance Authority (“CHF”), or CRHMFA Homebuyers Fund or California Rural Home Mortgage Finance Authority.

"Board" means the governing board of the Authority as described in Section 7 below.

"Bonds" means bonds, notes, warrants, leases, certificates of participation, installment purchase agreements, loan agreements and other securities or obligations issued by the Authority, or financing agreements entered into by the Authority pursuant to the Act and any other obligation within the meaning of the term "Bonds" under the Act.

“Delegate” means the Supervisor designated by the governing board of each Member to serve on the Board of the Authority.

“Executive Committee” means the Executive Committee of the Board established pursuant to Section 10 hereof.

"Member" means any county which a member of RCRC, has executed this Agreement and has become a member of the Authority.

“Obligations” means bonds, notes, warrants, leases, certificates of participation, installment purchase agreements, loan agreements and other securities or obligations issued by the Authority, or financing agreements entered into by the Autho rity pursuant to the Act and any other financial or legal obligation of the Authority under the Act.

“Program” or “Project” means any work, improvement, program, project or service undertaken by the Authority.

"Rural County Representatives of Californi a" or “RCRC” means the nonprofit entity incorporated under that name in the State of California.

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“Supervisor” means an elected County Supervisor from an RCRC member county.

2. Purpose

The purposes of the Authority are to provide financing for the ac quisition, construction, improvement, preservation, and rehabilitation of real property and infrastructure, and to establish and operate programs and projects to promote public safety, economic development , and environmental protection, including without l imitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse, in accordance with applicable provisions of law for the benefit of residents and communities. In pursuit of this purpose, this Agreement provides for the joint exercise of powers common to any of its Members and Associate Members as provided her ein, o r otherwise authorized by the Act and other applicable laws, including provision of financing and other programs and projects as authorized herein, jointly exercised in the manner set forth herein.

3. Principal Place of Business

The principal office of the Authority shall be 1215 K Street, Suite 1650, Sacramento, California 95814.

4. Creation of Authority; Addition of Members or Associate Members

a. The Authority is hereby created pursuant to the Act. As provided in the Act, the Authority shall be a public entity separate and distinct from the Members or Associate Members.

b. The Authority will cause a notice of this Agreement or any amendment hereto to be prepared and filed with the office of the Secretary of State of California in a timely fashi on in the manner set forth in Section 6503.3 of the Act.

c. A county that is a member of RCRC may petition to become a member of the Authority by submitting to the Board a resolution or evidence of other formal action taken by its governing body adopting this Agreement. The Board shall review the petition for membership and shall vote to approve or disapprove the petition. If the petition is approved by a majority of the Board, such county shall immediately become a Member of the Authority.

d. An Ass ociate Member may be added to the Authority upon the affirmative approval of its respective governing board and pursuant to action by the Authority Board upon such terms and conditions, and with such rights, privileges and responsibilities , as may be established from time to time by the Board. Such terms and conditions, and rights, privileges and responsibilities may vary among the Associate Members. Associate Members shall be entitled to participate in one or more programs of the Authori ty as determined by the Board but shall not be voting members of the Board. The Executive Director of the Authority shall enforce the terms and conditions for prospective Associate Members to the Authority as provided by resolution of the Board and as am ended from time to time by the Board. Changes in the terms and conditions for Associate Membership by the Board will not constitute an amendment of this Agreement.

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5. Term and Termination of Powers

This Agreement shall become effective from the date here of until such time as it is terminated in writing by all the Members; provided, however, that this Agreement shall not terminate or be terminated until the earlier of the time when all Bonds and any interest thereon shall have been paid in full, or provisi on for such paymen t shall have been made, or when the Authority shall no longer own or hold any interest in a public capital improvement or program.

The Authority shall continue to exercise the powers herein conferred upon it until termination of this Agreement, except that if any Bonds are issued and delivered, in no event shall the exercise of the powers herein granted be terminated until all Bonds so issued and delivered and the interest thereon shall have been paid or provision for such payment shall h ave been made and any other debt incurred with respect to any other financing program established or administered by the Authority has been repaid in full and is no longer outstanding.

6. Powers; Restriction upon Exercise

a. To effectuate its purpose, the Authority shall have the power to exercise any and all powers of the Members or of a joint powers’ authority under the Act and other applicable provisions of law, subject, however, to the conditions and restrictions herein contained. Each Member or Associate Member may also separately exercise any and all such powers. The powers of the Authority are limited to those of a general law county.

b. The Authority may adopt, from time to time, such resolutions, guidelines, rules and regulations for the conduct of its meetings and the activities of the Authority as it deems necessary or desirable to accomplish its purpose.

c. The Authority sh all have the power to finance the construction, acquisition, improvement, preservation, and rehabilitation of real proper ty and infrastruc ture, including without limitation the power to purchase, with the amounts received or to be received by it pursuant to a bond purchase agreement, bonds issued by any of its Members or Associate Members and other local agencies at public or negotiated sale, for the purpose set forth herein and in accordance with the Act. All or any part of such bonds so purchased may be held by the Authority or resold to public or private purchasers at public or negotiated sale. The Authority shall set any other terms and c onditions of any purchase or sale contemplated herein as it deems necessary or convenient and in furtherance of the Act. The Authority may issue or cause to be issued Bonds or other indebtedness, and pledge any of its property or revenues as security to t he extent permitted by resolution of the Board under any applicable provision of law. The Authority may receive funds from any lawful source and may issue Bonds in accordance with the Act in order to raise funds necessary to effectuate i ts purpose hereunder and may enter into agreements to secure such Bonds. The Authority may issue other forms of indebtedness authorized by the Act or applicable law , and to secure such debt, to further such purpose. Without limiting the generality of the foregoing, the Au thority shall be empowered to issue industrial development bonds pursuant to the California Industrial Development Financing Act (Title 10 (commencing with Section 91500) of the Government Code of the State of California). The Authority may utilize other f orms of capital, including, but not limited to, the Authority’s internal resources, capital markets and other forms of private capital investment authorized by the Act. The Authority shall

82671.00000\9547582.2

further have the power to establish and operate p rograms and projec ts to promote public safety, economic development , and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse . The Authority may exercise the common powers o f the Members and exercise all additional powers given to a joint powers entity under an y of the laws of the State of California, including, but not limited to, the Joint Exercise of Powers Act, for any purpose authorized under this Agreement.

d. The Authority is hereby authorized to do all acts necessary for the exercise of its powers, including, but not limited to:

(1) executing contracts,
(2) employing agents, consultants and employees,
(3) acquiring, constructing or providing for maintenance and operation of any building, work or improvement,
(4) acquiring, holding or disposing of re al or personal property wherever located, including property subject to mortgage,
(5) incurring debts, liabilities or obligations,
(6) receiving grants, gifts, contribu tions and donations of property, funds, services and any other forms of assistance from persons, firms, corporations or governmental entities,
(7) suing and being sued in its own name, and litigating or settling any suits or claims,
(8) doing any and all things necessary or convenient to the exercise of its specific powers and to accomplishing its purpose
(9) establishing and/or administering districts to finance and refinance the acquisition, installation and improvement of energy efficiency, water conservation, wildfire safety, seismic strengthening, and renewable energy improvements, or any other improvements authorized by law, to or on real property and in buildings. The Authority may enter into one or more agreements, including without limitation, pa rticipation agreements and implementation agreements to implement such programs.
(10) establishing and administering one or more nonprofit corporations under the Nonprofit Corporations Law (Division 2 (commencing with Section 5000) of the Corporations Code of the State of California) to undertake programs and projects to promote public safety , economic development , and environmental protection, including without limitation forest resiliency, wildfire risk reduction, air quality improvement, and waste diversion and reuse.

e. Subject to the applicable provisions of any indenture or resolution providing for the investment of monies held thereunder, the Authority shall have the power to invest any of its funds as the Board deems advisable, in the same manner and upon the same conditions as local agencies pursuant to Section 53601 of the Government Code of the State of California.

f. All property, equipment, supplies, funds and records of the Authorit y shall be owned by the Authority, except as may be provided o therwise herein or by resolution of the Board.

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g. Pursuant to the provisions of Section 6508.1 of the Act, the debts, liabilities and obligations of the Authority shall not be debts, liabilitie s and obligations of the Members or Associate Members. Any Bo nds, together with any interest and premium thereon, shall not constitute debts, liabilities or obligations of any Member. The Members or Associate Members hereby agree that any such Bonds issued by the Authority shall not constitute general obligations of the Authority but shall be payable solely from the moneys pledged to the repayment of principal or interest on such Bonds under the terms of the resolution, indenture, trust, agreement or othe r instrument pursuant to which such Bonds are issued. Neither the Members or Associate Members nor the Authority shall be obligated to pay the principal of or premium, if any, or interest on the Bonds, or other costs incidental thereto, except from the re venues and funds pledged therefor, and neither the faith and c redit nor the taxing power of the Members or Associate Members or the Authority shall be pledged to the payment of the principal of or premium, if any, or interest on the Bonds, nor shall the Members or Associate Members of the Authority be obligated in any manner to make any appropriation for such payment. No covenant or agreement contained in any Bond shall be deemed to be a covenant or agreement of any Delegate, or any officer, agent or emp loyee of the Authority in an individual capacity, and neither the Board nor any officer thereof executing the Bonds or any document related thereto shall be liable personally on any Bond or be subject to any personal liability or accountability by reason o f the issuance of any Bonds.

7. Governing Board

a. The Board shall consist of the number of Delegates equal to one representative from each Member.

b. The governing body of each Member shall appoint one of its Supervisors to serve as a Delegate on the Board. A Member’s appointment of its Delegate shall be delivered in writing (which may be by electronic mail) to the Authority and shall be effective until he or she is replaced by such governing body or no longer a Supervisor; any vacancy shall be filled by the governing body of the Member in the same manner provided in this paragraph b..

c. The governing body of each Member of the Board shall appoint a Supervisor as an alternate to serve on the Board in the absence of the Delegate; the alternate may ex ercise all the rights and privileges of the Delegate, includin g the right to be counted in constituting a quorum, to participate in the proceedings of the Board, and to vote upon any and all matters. No alternate may have more than one vote at any meeting of the Board, and any Member’s designation of an alternate shall be delivered in writing (which may be by electronic mail) to the Authority and shall be effective until such alternate is replaced by his or her governing body or is no longer a Supervisor, unless otherwise specified in such appointment. Any vacancy s hall be filled by the governing body of the Member in the same manner provided in this paragraph c..

d. Any person who is not a member of the governing body of a Member and who attends a meetin g on behalf of such Member may not vote or be counted toward a quorum but may, at the discretion of the Chair, participate in open meetings he or she attends.

e. Each Associate Member may designate a non -voting representative to the Board

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who may not be c ounted toward a quorum but who may attend open meetings, propo se agenda items and otherwise participate in Board Meetings.

f. Delegates shall not receive compensation for serving as Delegates but may claim and receive reimbursement for expenses actually incurred in connection with such service pursuant to rules approved by the Board and subject to the availability of funds.

g. The Board shall have the power, by resolution, to the extent permitted by the Act or any other applicable law, to exercise any powers of the Authority and to delegate any of its functions to the Executive Committee or one or more Delegates, officers or agents of the Authority, and to cause any authorized Delegate, officer or agent to take any actions and execute any documents for and in the name and on behalf of the Board or the Authority.

h. The Board may establish other committees as it deems necessary for any lawful purpose; such committees are advisory only and may not act or purport to act on behalf of the Board or the Authority.

i. The Board shall develop, or cause to be developed, an d review, modify as necessary, and adopt each Program.

8. Meetings of the Board

a. The Board shall meet at least once annually but may meet more frequently upon call of any officer or as provided by resolution of the Board.

b. Meetings of the Board shall be called, noticed, held and conducted pursuant to the provisions of the Ralph M. Brown Act, Chapter 9 (commencing with Section 54950) of Part I of Division 2 of Title 5 of the Government Code of the State of California.

c. The Secretary of the Authori ty shall cause minutes of all meetings of the Board to be taken and distributed to each Member as soon as possible after each meeting.

d. The lesser of twelve (12) Delegates or a majority of the number of current Delegates shall constitute a quorum for tr ansacting business at any meeting of the Board, except that less than a quorum may act to adjourn a meeting. Each Delegate shall have one vote.

e. Meetings may be held at any location desig nated in notice properly given for a meeting and may be conducted by telephonic or similar means in any manner otherwise allowed by law.

9. Officers; Duties; Official Bonds

a. The Board shall elect a chair and vice chair from among the Delegates at the Board’s annual meeting who shall serve a term of one (1) year or u ntil their respective successor is elected. The chair shall conduct the meetings of the Board and perform such other duties as may be specified by resolution of the Board. The vice chair shall perform such duties in the absence or in the event of the unavailability of the chair.

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b. The Board shall contract annually with RCRC to administer the Agreement and to provide administrative services to the Authority, and the President and Chief Execu tive Officer of RCRC shall serve ex officio as Executive Director , Secretary, Treasurer, and Auditor of the Authority. As chief executive of the Authority, the Executive Director is authorized to execute contracts and other obligations of the Authority, and to adopt administrative, personnel, accounting, and similar internal policies for the operation of the Authority, unless prior Board approval is required by a third party, by law or by Board specification, and to perform other duties specified by the Bo ard. The Executive Director may appoint such other officers as m ay be required for the orderly conduct of the Authority’s business and affairs who shall serve at the pleasure of the Executive Director. Subject to the applicable provisions of any indentur e or resolution providing for a trustee or other fiscal agent, th e Executive Director, as Treasurer, is designated as the custodian of the Authority’s funds, from whatever source, and, as such, shall have the powers, duties and responsibilities specified i n Section 6505.5 of the Act. The Executive Director, as Auditor, shall have the powers, duties and responsibilities specified in Section 6505.5 of the Act.

c. The Legislative Advocate for the Authority shall be the Rural County Representatives of California.

d. The Treasurer and Auditor are public officers who have charge of, handle, or have access to all property of the Authority, and a bond for such officer in the amount of at least one hundred thousand dollars ($100,000.00) shall be obtained at the e xpense of the Authority and filed with the Executive Director. S uch bond may secure the faithful performance of such officer’s duties with respect to another public office if such bond in at least the same amount specifically mentions the office of the Au thority as required herein. The Treasurer and Auditor shall cause periodic independent audits to be made of the Authority’s books by a certified public accountant, or public accountant, in compliance with Section 6505 of the Act.

e. The business of the A uthority shall be conducted under the supervision of the Executive Director by RCRC personnel.

10. Executive Committee of the Authority

a. Composition

The Authority shall appoint no fewer than nine (9) and no more than eleven (11) members of its Board to serve on an Executive Committee. The Chair and Vice Chair of the Authority shall serve on the Executive Committee.

b. Powers and Limitations

The Executive Committee shall act in an advisory capacity and make recommendations to the Authority Board. Duties will include, but not be limited to, review of the quarterly and annual budgets, service as the Audit Committee for the Authority, periodically review this Agreement; and complete any other tasks as may be assigned by the Board. The Executive Com mittee shall be subject to all limitations imposed by this Agreem ent, other

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applicable law, and resolutions of the Board.

c. Quorum

A majority of the Executive Committee shall constitute a quorum for transacting business of the Executive Committee.

11. Disposition of Assets

Upon termination of this Agreement, all remaining assets and liabilities of the Authority shall be distributed to the respective Members in such manner as shall be determined by the Board and in accordance with the law.

12. Agreement Not Exclusive

This Agreement shall not be exclusive , and ea ch Member expressly reserves its rights to carry out other improvements, programs, and projects as provided for by law and to issue other obligations for those purposes. This Agreement shall not be deemed to amend or alter the terms of other agreements among the Members or Associate Members.

13. Conflict of Interest Code

The Authority shall by resolution adopt a Conflict of Interest Code as required by law.

14. Contributions and Advances

Contributions or advances of public funds and of personnel, equi pment or property may be made to the Authority by any Member, Associate Member or any other public agency to further the purpose of this Agreement. Payment of public funds may be made to defray the cost of any contribution. Any advance may be made subject to repayment, and in that case shall be repaid in the manner agreed upon by the advancing Member, Associate Mem ber or other public agency and the Authority at the time of making the advance.

15. Fiscal Year; Accounts; Reports; Annual Budget; Administrative Expenses

a. The fiscal year of the Authority shall be the period from January 1 of each year to and including the following December 31, except for any partial fiscal year resulting from a change in accounting based on a different fiscal year previously.

b. Prior to the beginning of each fiscal year, the Board shall adopt a budget for the succeeding fiscal year.

c. The Authority shall establish and maintain such funds and accounts as may be required by generally accepted accounting principles. The b ooks and records of the Authority are public records and shall be open to inspection at all reasonable times by e ach Member and its representatives.

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d. The Auditor shall either make, or contract with a certified public accountant or public accountant to m ake, an annual audit of the accounts and records of the Authority. The minimum requirements of the audit shall b e those prescribed by the State Controller for special districts under Section 26909 of the Government Code of the State of California and shall conform to generally accepted auditing standards. When an audit of accounts and records is made by a certifie d public accountant or public accountant, a report thereof shall be filed as a public record with each Member (and also with the auditor of Sacr amento County as the county in which the Authority’s office is located) within 12 months after the end of the fiscal year.

e. In any year in which the annual budget of the Authority does not exceed five thousand dollars ($5,000.00), the Board may, upon un animous approval of the Board, replace the annual audit with an ensuing one -year period, but in no event for a p eriod longer than two fiscal years.

16. Duties of Members or Associate Members; Breach

If any Member or Associate Member shall default in pe rforming any covenant contained herein, such default shall not excuse that Member or Associate Member from fulfi lling its other obligations hereunder, and such defaulting Member or Associate Member shall remain liable for the performance of all covenants h ereof. Each Member or Associate Member hereby declares that this Agreement is entered into for the benefit of t he Authority created hereby, and each Member or Associate Member hereby grants to the Authority the right to enforce, by whatever lawful means t he Authority deems appropriate, all of the obligations of each of the parties hereunder. Each and all of the remedies given to the Authority hereunder or by any law now or hereafter enacted are cumulative, and the exercise of one right or remedy shall not impair the right of the Authority to any or all other remedies.

17. Indemnification

To the full extent permi tted by law, the Board may authorize indemnification by the Authority of any person who is or was a Board Delegate, alternate, officer, consultant, employee or other agent of the Authority, and who was or is a party or is threatened to be made a party to a proceeding by reason of the fact that such person is or was such a Delegate, alternate, officer, consultant, employee or other agent of the Auth ority. Such indemnification may be made against expenses, judgments, fines, settlements and other amounts actu ally and reasonably incurred in connection with such proceeding, if such person acted in good faith and in a manner such person reasonably believ ed to be in the best interests of the Authority and, in the case of a criminal proceeding, had no reasonable cause to believe his or her conduct was unlawful and, in the case of an action by or in the right of the Authority, acted with such care, including reasonable inquiry, as an ordinarily prudent person in a like position would use under similar circumstances.

18. Immunities

All of the privileges and immunities from liabilities, exemptions from law, ordinances and rules, all pension, relief, disabili ty, workers' compensation and other benefits which apply to the

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activity of officers, agents or employees of an y of the Members or Associate Members when performing their respective functions, shall apply to them to the same degree and extent while engaged as Delegates or otherwise as an officer, agent or other representative of the Authority or while engaged in th e performance of any of their functions or duties under the provisions of this Agreement.

19. Amendment

This Agreement may be amended by the a doption of the amendment by the governing bodies of a majority of the Members. The amendment shall become effe ctive on the first day of the month following the last required member agency approval. An amendment may be initiated by the Board, upon approval by a majority of the Board. Any proposed amendment, including the text of the proposed change, shall be give n by the Board to each Member’s Delegate for presentation and action by each Member's board within 60 days, which time may be extended by the Board.

The list of Members, Attachment 1, may be updated to reflect new and/or withdrawn Members without requir ing formal amendment of the Agreement by the Authority Board of Directors.

20. Withdrawal of Member or Associate Member

If a Member withdraws a s member of RCRC, its membership in the Authority shall automatically terminate. A Member or Associate Member m ay withdraw from this Agreement upon written notice to the Board; provided however, that no such withdrawal shall result in the dissolution of th e Authority as long as any Bonds or other obligations of the Authority remain outstanding. Any such withdrawal shall become effective thirty (30) days after a resolution adopted by the Member's governing body which authorizes withdrawal is received by the Authority.

Notwithstanding the foregoing, any termination of membership or withdrawal from the Authority shall not operate to relieve any terminated or withdrawing Member or Associate Member from Obligations incurred by such terminated or withdrawing Me mber or Associate Member prior to the time of its termination or withdrawal.

21. Miscellaneous

a. Counterparts. This Agreement may be executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument.

b. Construction. The section headings herein are for convenience only and are not to be construed as modifying or governing the language in the section referred to.

c. Approvals. Wherever in this Agreement any consent or approval is required, the same shall not be unreasonably withheld.

d. Jurisdiction; Venue. This Agreement is made in the State of California, under the Constitution and laws of such State and is to be so construed; any action to enforce or interpret its terms shall be brought in Sacramento County, California.

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e. Integration. This Agreement is the complete and exclusive st atement of the agreement among the parties hereto, and it supersedes and merges all prior proposals, understandings, and other agreements, whethe r oral, written, or implied in conduct, between and among the parties relating to the subject matter of this Agreement.

f. Successors; Assignment. This Agreement shall be binding upon and shall inure to the benefit of the successors of the parties hereto . Except to the extent expressly provided herein, no Member may assign any right or obligation hereunder without the consent of the Board.

g. Severability. Should any part, term or provision of this Agreement be decided by the courts to be illegal or in conflict with any law of the State of California, or otherwise be rendered unenforceable or ineffectual, the v alidity of the remaining parts, terms or provisions hereof shall not be affected thereby.

The parties hereto have caused this Agreement to be ex ecuted and attested by their properly authorized officers.

AS ADOPTED BY THE MEMBERS:

Originally dated July 1, 1993
Amended and restated December 10, 1998
Amended and restated February 18, 1999
Amended and restated September 18, 2002
Amended and restated January 28, 2004
Amended and restated December 10, 2014
Amended and restated May 5, 2015
Amended and restated November 1, 2019

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COUNTY OF /CITY OF_____________________

By: Dated:

Name:

Title:

Attest:

By

Clerk of the Board of Supervisors

[PLEASE SEND TO:

Golden State Finance Authority
1215 K Street, Suite 1650
Sacramento, CA 95814]

SIGNATURE PAGE FOR NEW ASSOCIATE MEMBERS

ACKNOWLEDGING RECEIPT OF THE GOLDEN STATE FINANCE AUTHORITY AMENDED

AND RESTATED JOINT EXERCISE OF POWERS AGREEMENT

CITY OF ____ROSEVILLE____________

By: Dated:

Title: __________________________

Attest:

By __________________________________
Clerk of the City Council

{PLEASE SEND TO:

Golden State Finance Authority
1215 K Street, Suite 1650
Sacramento, CA 95814}

COUNCIL COMMUNICATION
CC #:
2372
File #:
0103-44-03
Title:

Economic Development Advisory Committee - Bi-Annual Vacancy Appointment Contact:

Katrina Six 916-774-5267 [email protected]

Meeting Date: 10/19/2022
Item #: 9.1.

RECOMMENDATION TO COUNCIL
Recommend the City Council appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2025 from the applications received from: Eric Avery, Angela Tsukiji, and Matthew Van Leeuwen.

BACKGROUND
Recruitment for all vacancies occurred in June 2022, video interviews of the applicants were conducted by the City Clerk Department, and the City Attorney’s Office reviewed the Statements of Economic Interest (Form 700) for potential conflicts of interest. The application, video interviews, and confidential attorney review are compiled and provided to the City Council for consideration.

FISCAL IMPACT
There is no fiscal impact.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The appointment of members to boards or commissions does not include the potential for a significant environmental effect, and therefore is not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy

Respectfully Submitted,
Katrina Six, City Clerk Technician
Carmen Avalos, City Clerk

_____________________________
Dominick Casey, City Manager