Agenda packet — Roseville City Council, January 18, 2023 (part 3 of 8)

c. Name and address of the manufacturer, importer, or other responsible party.

Further, to ensure that employees are aware of the hazards of the materials used in their work areas, it is our policy to label all secondary containers. The department representative will ensure that all secondary containers are properly labeled with:
a. Identity of hazardous rating (i.e. caution, warning, danger); and b. Appropriate hazard warnings which are legible and clearly marked including those designated in California’s Proposition 65.

Posters, signs, or other forms of warning may be used in lieu of labels if the department representative believes them to be adequate in informing co-workers.

II. Material Safety Data Sheet
The Purchasing Division or department representative responsible for ordering products will request a Material Safety Data Sheet (MSDS) for hazardous substances from all substance vendors by affixing a statement on all Purchase Orders, Service Agreements, and/or Contracts requiring that the MSDS accompany shipment of the product. Any new MSDS information and all updated sheets should be read by all employees who have cause to use that material. All MSDS information will be maintained by the respective department in which the product is being used. The information will be readily accessible at any time either electronically or by hard copy. Each department will review their MSDS information, at a minimum of, once a year for completeness.

In the event that a MSDS is not received at the time of the first shipment, the receiver will endeavor to secure a MSDS from the manufacturer. The department using the product will take additional precautions if MSDS is not available and inform employees of the product(s) hazardous content and applicable safety precautions.

Medical records pertaining to chemical exposure must be kept for thirty (30) years as required by Cal/OSHA, Section 3204, Access to Exposure and Medical Records. The Human Resources Department will be responsible for the maintenance of these files.

III. Employee Information and Training
Employees who have potential exposure to hazardous materials will attend a Hazardous Communication training to be conducted by their supervisor or department representative.

Topics covered in these training sessions will include, but are not limited to:
o An overview of this Regulation.
o The rights and responsibilities afforded to the employee under this regulation.

A.R. 2.06 – Hazard Communication Program

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o Any operations in their workplace where hazardous substances are present. o Location and availability of the written Hazard Communication Program. o How to read labels and review MSDS’s to obtain the appropriate information. o Physical and health effects of the hazardous substance found in their respective work location.
o Methods and observation techniques used to determine the presence or release of hazardous substances in the workplace.
o How to lessen or prevent exposure to these hazardous substances through the usage of control, work practices, and personal protective equipment. o Emergency and first aid procedures to follow if an exposure to hazardous substance occurs.

When new hazards are introduced, the department representative will review the new hazards as they relate to the respective work area and inform affected employees accordingly.

In addition, it is the responsibility of the department representative to ensure that new employees receive adequate training before they are assigned to work with potentially hazardous substances.

IV. List of Hazardous Substances
Each department representative is responsible for the maintenance of a list of hazardous substances used within his/her work area. In addition, a master list of all the hazardous substances used in the City will be accessible to all department representatives responsible for the implementation of this program. The department representative is required to review and update their respective list of hazardous substances with the citywide master list a minimum of once per year.

V. Non-Routine Tasks

Prior to the employee undertaking a non-routine task (such as cleaning a water reservoir tank), the supervisor in charge will be responsible to review the operation to be performed and review the appropriate MSDS of the hazardous substances associated with the task.

Furthermore, the supervisor will ensure that appropriate administrative controls, engineering controls, and protective equipment are implemented and made available to the employee.

A.R. 2.06 – Hazard Communication Program

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VI. Identification of Unlabeled Pipes
Pipes that are unlabeled will be identified as to their contents by means of drawings, schematics, labels, or batch tickets attached at the valves of the piping system.

VII. Contractors
The City's policy also covers those outside contractors who may be exposed to hazardous substances at the City's work site. To ensure that these outside contractors work safely at our work sites, it is the responsibility of the contracting department representative to inform them of the workplace hazards, to make MSDS information available for their inspection, and to familiarize them with our Hazard Communication Program.

Conversely, the contractor is required to provide a copy of the MSDS for each hazardous substance to be brought in, a minimum of five (5) working days, before any exposure to City employees. The department representative responsible for ordering and/or receiving shipments will ensure contractor compliance.

VIII. Conditions Requiring 911 Notifications (excerpt taken from the City of Roseville’s Fire Prevention Standard G-03)
State law and fire code regulation requires immediate notification in the event of a chemical release. This standard is intended to provide specific guidelines to reporting parties as to conditions that would mandate notification via the 911 emergency dispatch number.

Factors to consider in determining whether a release is significant or not include: quantity, toxicity, flammability, reactivity, and the location of the material. If doubt exists whether or not the release is “significant”, emergency notification should be made.

The Roseville Fire Department defines the term “significant” in this context as:

1. A release or threatened release of a hazardous material or hazardous waste that may:
• cause evacuation of any portion of a building, or
• cause injury or chemical exposure to personnel or civilians that require decontamination, or immediate follow-up by a physician, or • cause contamination or threat of contamination on or outside of the property boundaries (i.e. storm drain, ground or air), or
• not be controlled immediately after detection, or
• mitigate the release using personal protective clothing/equipment, or • overwhelm or is expected to overwhelm the on-site response capabilities.

A.R. 2.06 – Hazard Communication Program

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2. A fire or threat of fire.

3. An explosion or threat of explosion.

4. Activation of any fire sprinklers, smoke or chemical detection sensors.

This list is as comprehensive as is reasonably possible. The Roseville Fire Department will make the final determination as to whether a release is significant.

IX. Hazard Determination Procedure
The City has determined that hazard evaluations conducted by the substance manufacturer or importer represent the most reliable method of chemical hazard determination and, thus, does not intend to evaluate the hazards of purchased products.

This program will be monitored periodically by Human Resources Department staff to ensure that the policies are carried out and that the program is effective.

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Safety Inspection - General Office Areas
This checklist applies to all office environments, general work areas and public areas; it applies to:

All Administrative Offices areas located at the Civic Center, Corporation Yard or other locations; Library facilities; Adventure Club sites; Maidu Community Center and Interpretive/Museum facilities; the Roseville Utility Exploration Center; Mahany Facility Meeting Rooms; the Children's Art's Center at Royer Park; the Police Facility; and Information Technology offices.

Please complete this survey as requested. Print a copy of the checklist for use during your inspection tour. Mark potential hazards according to your judgment. Check all items that apply, and make comments where warranted. Be sure to document any corrective action(s) taken or needing to be taken. Identify the department/division and all locations covered by the inspection and the name(s) of personnel involved in conducting the inspection.

NOTE: Hazards which pose a risk of serious or substantial injury to employees must be corrected immediately. Other hazards should be corrected as soon as reasonably possible, but in no case later than fifteen (15) days from the date of discovery.

1. Department Name

2. Sub-Department/Division/Facility
(If this inspection relates to the Civic Center or Corp Yard administrative office area for your department - and no other option here applies - please select that option.)

3. If this is an Adventure Club Location, please identify the site.

4. Name of Person(s) performing inspection.

5. Date of Inspection.

1. Safety Inspection Checklist - General Office Areas
*
6 *
6 6
*
5 6
*

MM DD YYYY
Date of
Inspection
/ /
No
No
No
No

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Safety Inspection - General Office Areas
This section covers all required postings to ensure that employees have access to required safety information.

Please inspect all work areas in your respective department/division/work area and respond to the following questions. Make sure you add comments with an explanation and description of any corrective action(s) taken or needed to be taken and explain any "NO" responses. Mark "N/A" for any questions that do not apply.

1. Are up-to-date Labor and Industry workplace posters displayed in locations all employees can see? (i.e., Safety & Health Protection on the Job, Emergency Telephone Numbers, Workers' Compensation Notice to Employees, etc.) For a reference list of posting requirements go to www.dir.ca.gov/wpnodp.html.

2. Are Material Safety Data Sheets (MSDS) readily available?

3. Is poster containing information on where to go for medical treatment for a workrelated injury on display?

2. Required Postings - Posted on bulletin boards or other appropriate location... nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken 5 6
No
No
No

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Safety Inspection - General Office Areas

4. Is the summary of Work-Related Injuries and Illnesses (OSHA Form 300A) posted during the months of February, March an April?
nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No

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Safety Inspection - General Office Areas
This section covers fire hazards and emergency exit/response issues.

1. Are emergency evacuation maps/plans in place and posted in readily accessible locations?

2. Are all portable fire extinguishers accessible, properly mounted and secured by brackets, tagged, sealed and fully charged? Have they been serviced in the last twelve (12) months?

3. Fire Prevention, Emergency Exits, Emergency Response nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No
No

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Safety Inspection - General Office Areas

3. If your facility/inspection area is equipped with an Automated External Defibrillator (AED), are the battery and electrodes within their expiration dates? Expiration dates can be found on the battery and written at the top of the label located on the electrode package. Batteries and electrodes can be ordered through Purchasing.

Does the handle read "OK"? NOTE: If the handle does not read "OK", contact Human Resources immediately.

4. If your facility does not have an AED, do employees know where the nearest AED is located?

5. Are first aid supplies sanitary, orderly, and properly stocked?

6. Are fire doors unlocked and closed at all times? (Fire doors are identified by a tag on the hinge side of the door.)
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No
No

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Safety Inspection - General Office Areas

7. Are all exit doors free of inappropriate locking devices?

8. Are emergency exit doors free of all objects/storage items?

9. Are exits properly marked and exit signs illuminated?

10. Have smoke detectors been inspected and tested? Have batteries been replaced within the last twelve (12) months?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - General Office Areas

11. Are hazardous material containers properly marked to identify the hazard?

12. Are work areas free of space heaters unless approved and provided for by Building Maintenance?
The use of portable space heaters is prohibited in conditioned space and nonconditioned space except where it is determined by Building Maintenance that the building HVAC system, or other City installed systems, cannot maintain approved temperature set point range. Building Maintenance will provide the space heater if it is determined that one is needed.

Before use, any portable electric space heater shall be inspected for the following:

Required Specifications:

1. Contains a non-glowing heat element;

2. Utilizes a cool-to-the-touch housing;

3. Contains a tip-over automatic shut-off;

4. Does not exceed 500 watts, or 5 amps;

5. Is UL approved.

Operational Requirements:

1. Must be connected to a power supply with adequate power cords;

2. Must be connected with a timer device that is set for normal business hours;

3. Must be used in the immediate proximity of the person responsible for such device;

4. Must be turned off or unplugged when not attended by the person responsible. nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - General Office Areas
This section covers storage and shelving safety hazards.

1. Are all maps, screens, monitors, and other suspended objects securely attached?

2. Are wall shelves stocked appropriately (storage material should not be protruding beyond edges or stacked on top of cabinets)?

3. Are heavy bookcases, storage and file cabinets secured from tipping? (Cabinets and/or shelves 6' tall or higher must be secured to the wall.)

4. Bookcases, Shelves, Cabinets, Storage, and Hanging Objects nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - General Office Areas

4. Are file and desk drawers kept closed when not in use?

5. Are all sprinkler heads clear of any storage material (should have 18" of clearance; 24" clearance from ceiling when no sprinklers)? Are they free from debris (dust/dirt)? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No

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Safety Inspection - General Office Areas
This section covers hazards posed by electrical cords, fixtures, etc.

1. Are cords and plugs in good condition; no exposed or taped wires?

2. Are surge protectors in place for all computer equipment?

3. Are extension cords being used, and if so, are they in good condition and approved for what they are being used for? (Multiple extension cords cannot be connected in a series.)

5. Electrical Hazards
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No

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Safety Inspection - General Office Areas

4. Are all outlets and switches covered by wall-plates?

5. Do electrical panels have 36" of unobstructed access? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas
This section covers hazards in pedestrian traffic areas.

1. Are all building entrances, aisles and work areas free of trip and fall hazards (cords, wires, paper, equipment, boxes)?

2. Are entrance mats in use during wet weather?

3. Are all walking surfaces free of wet or oily (slippery) conditions?

6. Interior Walking Surfaces, Stairways, Ramps, and Corridors nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas

4. Are all carpets and rugs secured and in good condition?

5. Is flooring even (no holes/cracks)and is flooring kept dry?

6. Are stairways, ramps and corridors illuminated?

7. Are all stairways in good repair and are corridors and landings kept clear and free of storage?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas

8. Are stair treads in good condition?

9. Where stairs or stairways exit directly into any area where vehicles may be operated, are adequate barriers and warnings provided to prevent employees from stepping into the path of traffic?

10. Do ramps have non-slip surfaces?

11. Are handrails and guardrails present where required and in good condition? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas

12. Are grates or similar type covers over floor openings such as floor drains, of such design that foot traffic or rolling equipment will not be affected by the grate spacing? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas
This section covers general housekeeing issues.

1. Are all areas clean, free of clutter, and do they provide ample work space?

2. Are all items of furniture, tables, desks and chairs in good condition (no splintering, sharp edges, loose joints, etc.)?

3. Are step stools available where needed and in good condition (there should be no standing on chairs, tables, boxes, etc.)?

7. General Safety and Housekeeping
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas

4. Are carts used to transport items in good condition and being utilized appropriately?

5. Are good housekeeping practices in place?

6. Are restrooms cleaned regularly and adequately supplied?

7. If you have kitchen appliances in your facility, are they clean and in good working condition (refrigerators, ovens/stoves, microwaves)? Have these appliances been approved for use?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - General Office Areas

8. Please list additional safety items identified during your inspection.

Page 1 ends

Safety Inspection - Garages, Workshops and Other Facilities This checklist applies to all work environments within the City that have operations that extend beyond a general office-type environment. This form applies to:

Electric facilities including substations and the Energy Park; Environmental Utility facilities including solid waste operations, treatment plants, lab and shop facilities; Central Services operations including vehicle and building maintenance and warehouse facilities; Parks & Recreation operations including park sites and park maintenance facilities, aquatic and recreation facilities and golf courses; Fire stations and Training Center; and Public Works Shop areas.

Please complete this survey as requested. Print a copy of the checklist for use during your inspection tour. Mark potential hazards according to your judgment. Check all items that apply, and make comments where warranted. Be sure to document any corrective action(s) taken or needing to be taken. Identify the department/division and all locations covered by the inspection and the names(s) of personnel involved in conducting the inspection.

1. Name of Department.

2. Specific Department/Division/Facility location.

If the inspection site needs further narrative description, use Question #5 to elaborate.

3. If this inspection covers an Electric Substation, please answer identifying the specific substation facility.

4. If this inspection covers a Park Site, please answer identifying the Park name.

5. Narrative description of inspection site/facility (if description is necessary beyond what has been identified above).

1. Safety Inspection Checklist - Garages, Workshops and Other Facilities *
6 *
6 6
6 5
6 No
No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

6. Name(s) of person(s) conducting inspection.

7. Date of Inspection.
*
5 6
*

MM DD YYYY
Date of
Inspection
/ / No

Page 3 ends

Safety Inspection - Garages, Workshops and Other Facilities This section covers all required postings to ensure that employees have access to required safety information.

2. Are Material Safety Data Sheets (MSDS) readily available?

3. Are Cal/OSHA Powered Industrial Truck Guideline posters displayed in areas adjacent to the vehicles' use area and adjacent to the vehicles' storage area as required by General Safety Order 3664?

2. Required Postings - Posted on bulletin boards or other appropriate location... nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

4. Are National Fire Protection Association (NFPA) Hazardous Materials Diamond signs posted on the exterior of the building(s) where hazardous materials are used or stored; do the signs display the appropriate hazard ratings?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No

Page 5 ends

Safety Inspection - Garages, Workshops and Other Facilities This section covers general housekeeping issues.

1. Are all areas clean, free of clutter, and do they provide ample work space?

2. Are heavy bookcases, storage and file cabinets secured from tipping? (Cabinets and/or shelving 6' tall or higher, must be secured to wall.)

3. Stored materials are orderly, do not overload the shelves, and do not extend beyond the shelving?

3. General Safety and Housekeeping
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj N/A nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

4. Are all stairways in good repair and are corridors and landings kept clear and free of storage?

5. Walking surfaces are in good repair and free from trip/fall hazards?

6. Are all walking surfaces free of wet or oily (slippery) conditions?

7. Are all sprinkler heads clear of any storage material (should have 18" of clearance; 24" clearance from ceiling when no sprinklers)? Are they free of debris (dust/dirt)? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

8. Are workshops free of apparent hazards and safety concerns? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities This section covers fire hazards and emergency exit/response issues.

1. Emergency evacuation procedures and routes are posted in readily accessible locations?

2. If your facility/inspection area is equipped with an Automated External Defibrillator (AED), are the battery and electrodes within their expiration dates? Expiration dates can be found on the battery and written at the top of the label located on the electrode package. Batteries and electrodes can be ordered through Purchasing.

Does the AED handle read "OK"? NOTE: If the handle does not read "OK", contact Human Resources immediately.

3. If your facility does not have an AED, do employees know where the nearest AED is located?

4. Emergency Response, Chemicals and Life Safety
nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

4. Exit doors are free of inappropriate locking devices?

5. Exits and walkways are unobstructed?

6. Exits are clearly posted or otherwise identified?

7. Spill containment is provided for stored hazardous and industrial materials? nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

8. Spill response kits are available in hazardous and industrial material storage areas?

9. Waste containers are closed and properly labeled regarding waste and accumulation dates?

10. Work areas where chemicals are present are free of open beverages and food?

11. No noticeable leaks or spills are present?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

12. Eyewash/shower stations are accessible, operational and properly maintained?

13. Fire extinguishers are mounted, accessible, fully-charged and serviced within the last twelve (12) months?

14. First aid kits are adequately stocked and contain only first aid supplies?

15. Primary and secondary chemical containers are labeled to identify the contents and specific hazard?
nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No

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Safety Inspection - Garages, Workshops and Other Facilities

16. Flammable and combustible materials are stored in NFPA-approved containers/cabinets?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No

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Safety Inspection - Garages, Workshops and Other Facilities This section covers operations that require employees to utilize personal protective equipment.

1. Are employees covered by this inspection required to use PPE of any type? If the answer is "NO", scroll down and hit "NEXT" to go to the next section.

2. Employees are wearing appropriate PPE for tasks being completed (gloves, clothing, eye protection, etc.)?

3. Eye protection is available (glasses, goggles, face shields) and worn when needed?

4. Approved safety glasses are worn at all times in areas where there is a risk of eye injury?

5. Personal Protective Equipment (PPE)
*
nmlkj Yes nmlkj No
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

5. Hearing protection is provided (ear plugs, ear muffs) and worn appropriately when needed?

6. Signs warning employees to wear PPE are posted?

7. PPE is maintained in clean, usable condition and stored in a clean location for required individual(s)?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No

Page 15 ends

Safety Inspection - Garages, Workshops and Other Facilities This section covers hazards posed by electrical cords, fixtures, etc.

1. A 36" clearance is maintained in front of all electrical panels?

2. Electrical cords and plugs are in good condition not frayed or taped?

3. Surge protectors are in place for all computer equipment?

6. Electrical Hazards
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

4. Extension cords being used are in good condition and approved for what they are being used for? (Multiple extension cords cannot be connected in a series.)

5. Wall plates are in place over outlets and switches?

6. Electrical wiring, fixtures and equipment used outdoors is approved for exterior, wet environments and is protected by ground fault circuit interrupters (GFCI)? nmlkj No - they are not used Yes - they are used and they are in good condition
nmlkj
Comments/Corrective Action
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities This section covers the use of common, miscellaneous tools and equipment.

1. Tools and equipment are in good condition, kept clean and properly maintained?

2. Are signs posted to keep unauthorized personnel out of machine/garage areas?

3. Only Type I and Type II rated ladders are utilized and are labels are in place? Type I - Heavy Duty Rating; 250lb load capacity
Type II - Medium Duty Rating; 225lb load capacity

7. Tools and Equipment
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

4. Appropriate safety guards are in place, secure and arranged to prevent contact and hazards?

5. Grinding wheel guards are in place and adjusted properly (tool/work rest 1/8 inch, tongue guard 1/4 inch)?

6. Operating permits for all air compressors are current and posted?

7. Is equipment and machinery securely placed and anchored when necessary to prevent tipping or other movement that could result in injury? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities This section covers all welding operations and is specific to those departments/facilities that perform those operations.

1. Do the operations/facilities covered by this inspection perform welding operations of any type? If the answer is "NO", scroll down and hit "NEXT" to go to the next section.

2. Compressed gas cylinders are secured in an upright position with chains or straps?

3. Welding ventilation systems are operational, clean and are filters regularly changed?

4. Welding curtains are available and used when appropriate?

8. Welding Operations
*
nmlkj Yes nmlkj No
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No

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Safety Inspection - Garages, Workshops and Other Facilities

5. Are signs reading: DANGER NO-SMOKING, MATCHES OR OPEN FLAMES, or the equivalent posted?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No

Page 21 ends

Safety Inspection - Garages, Workshops and Other Facilities This section is specific to park sites and would not apply to any other type of facility.

1. Does this inspection involve a park location? If the answer is "NO", scroll down and hit "NEXT" to go to the next section.

2. Are City-owned fences intact and in good condition (no sharp points or protruding wires)?

3. Are all picnic tables and benches sturdy and in good condition (no protruding nails, screws or splinters)?

4. Is all play apparatus sturdy, in good condition and in compliance with all Federal, State, and local playground safety laws and regulations?

9. Park Sites
*
nmlkj Yes nmlkj No
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

5. Are all bleachers sturdy and in good condition (no protruding screws, metal points or splinters)?

6. Are all play surfaces where children might land/fall unobstructed by rocks or other items that could cause injury?

7. Are all shade structures sturdy and in good condition?

8. Are all trees properly pruned and free of hazards?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

9. Are all BBQ's firmly attached and in good condition?

10. Are all other structures sturdy and in good condition (flag poles, memorial walls, soccer goals, backstops, etc.)?

11. Are all electrical outlets covered by plates?

12. Do light fixtures have clean lenses and are they operating properly? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

13. Do electrical panels have 36" of unobstructed access?

14. Are restrooms cleaned regularly and adequately supplied?

15. Are walkways free of trip hazards and/or hazardous debris? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities This section covers aquatic facilities and is specific to those operations.

1. Do the operations/facilities covered by this inspection include aquatic operations? If the answer is "NO", scroll down and hit "NEXT" to go to the next section.

2. Is the pool chemistry currently balanced?

3. Is the chemical log up to date? Chemical tests must be conducted every two hours.

4. Are the shade structures in good condition (no sharp edges, protruding wires, loose tie downs, etc.)?

10. Aquatic Facilities
*
nmlkj Yes nmlkj No
nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken No
No
No
No

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Safety Inspection - Garages, Workshops and Other Facilities

5. Is the water slide in good working condition (as recorded in the daily slide inspection binder)?

6. Are the diving boards in good condition (no sharp edges, no slick surfaces on the board, no loose bolts, etc.)?

7. Are the in-pool lights working and in good repair?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities This section covers fire station facilities and is specific to those operations.

1. Does this inspection pertain to one of the City's fire stations or the fire training center? If the answer is "NO", scroll down and hit "NEXT" to go to the next section.

2. Are electrical service conductors located underground or elevated at no less than ten (10') feet above grade, sidewalks, or platforms; fifteen (15') feet above driveways; three (3') feet from windows, doors, porches; and is there adequate clearance from roof?

3. Are warning signs posted to prevent unqualified personnel from coming in contact with the service conductors?

4. Is the main disconnect grounded and equipped with over current protection?

11. Fire Station Facilities
*
nmlkj Yes nmlkj No
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities

5. Are circuit breakers clearly identified as open or closed and are extra fuses available where fuses are used?

6. Is there adequate illumination in and around the apparatus floor?

7. Are light fixtures within the apparatus room installed and maintained in accordance with instructions?

8. Are light fixtures and electrical equipment protected from physical damage? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities

9. Is communication equipment and antennas in good, working condition?

10. Are sleeping quarters separated from vehicle storage areas by one hour fire resistive construction and assemblies?

11. Are kitchen sinks prohibited from use to decontaminate personnel or equipment?

12. Are counter tops, chopping blocks, and other food handling surfaces clean, smooth, and free of breaks, open seams, cracks, chips, pits, and other imperfections? nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please review and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities

13. Are perishable foods such as milk, milk products, eggs, meat, poultry, fish, etc., maintained at a temperature of 10 degrees or less?

14. Are toilet facilities adequate for the number of personnel within the facility?

15. Are lavatories adequately supplied with soap/cleansing agents, hand towels or warm air blowers?

16. Are lavatory sinks and showers equipped with hot and cold running water and are these facilities in good working condition?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities

17. Do floors in and around shower areas have adequate drainage?

18. Is the exhaust on the clothes dryer(s) properly vented to the outside of the facility?

19. Are fire department facilities provided with two separate exits remote from each other and arranged to minimize the possibility of both being blocked by any one single emergency or fire?

20. Are pole openings suitably protected with guard rails and automatic closing devices?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities

21. Are pole hole enclosures adequately illuminated with continuously lit fixtures or automatically operated upon opening the access door?

22. Is the base of pole equipped with appropriate landing pads designed to absorb the shock received from the landing on the floor?
nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken nmlkj Yes nmlkj N/A
nmlkj No - please explain and address corrective action to be taken

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Safety Inspection - Garages, Workshops and Other Facilities This section is for use to identify any other safety issues or concerns not addressed elsewhere in this safety assessment.

1. Please list additional safety concerns, questions, or suggestions you might have for consideration.

12. Other Safety Issues Not Addressed in Prior Sections of this Survey

Appendix "M"
Training Analysis
Generated By: LORRIE STEVENS
User Name:

View: All assigned training
Created on: Tuesday, May 04, 2010 11:56:55 PDT
Name Assigned Date Due Date Last Completed Date Assignment Type Assignment Status ILT Course:7 Habits of Highly
Effective People - Associates 4/7/2009 Required
Assigned
ILT Course:Arc Flash Protection 1/1/2010 Required Assigned ILT Course:Attributes of Safe
Behavior 6/12/2008 Recommended
Assigned
ILT Course:Back Safety 11/18/2008 Recommended Assigned
ILT Course:Bloodborne Pathogens 1/1/2010 7/9/2009 Required Acquired Certification
ILT Course:Chemical Safety 1/1/2010 2/9/2010 Required Acquired Certification
ILT Course:COHE - Executing Energy
Control Procedures 1/1/2010 Required
Assigned
ILT Course:COHE - Roles and
Responsibilities 1/1/2010 8/27/2009 Required
Acquired
Certification
ILT Course:Cold Weather 6/12/2008 1/12/2010 Recommended Completed Licensing:Commercial Drivers License
1/1/2010 7/12/2006 Required
Acquired
Certification
Licensing:Commercial Drivers License
Medical 5/14/2009 4/12/2012 Required
Assigned
Certification
Licensing:Commercial Drivers License
Pull Notice 1/1/2010 4/19/2010 Required
Acquired
Certification
ILT Course:Confined Space Entry - 4
Hour Refresher 1/1/2010 11/4/2009 Required
Acquired
Certification
ILT Course:Confined Space Entry - 8
Hour Initial 1/1/2010 11/15/2001 Required
Completed
ILT Course:Control of Hazardous
Energies (COHE) Overview 1/1/2010 Required
Assigned
ILT Course:CPR - Adult Initial 8/20/2009 11/19/2008 Required Acquired Certification
Appendix "M"
ILT Course:CPR - Adult Refresher 8/20/2009 11/19/2008 Required Acquired Certification
ILT Course:Crane Certification - Fixed
and Swing Cab 3/24/2010 Required
Assigned
Certification
ILT Course:Defensive Driver 1/1/2010 3/10/2009 Required Acquired Certification
ILT Course:Drug & Alcohol Policy 6/12/2008 12/19/2002 Required Completed ILT Course:EU Safety Solutions
Program 8/7/2009 Recommended
Assigned
ILT Course:Excavation/Trenching &
Shoring - Competent Person 1/1/2010 7/14/2009 Required
Acquired
Certification
ILT Course:Fall Protection -
Awareness 1/1/2010 3/26/2010 Required
Completed
ILT Course:Fall Protection -
Competent Person 1/1/2010 5/21/2009 Required
Acquired
Certification
ILT Course:Fire Extinguisher - Hands
On 8/20/2009 9/10/2003 Required
Acquired
Certification
ILT Course:Fire Extinguisher -
Refresher 8/20/2009 Required
Assigned
Certification
ILT Course:First Aid 8/20/2009 Required Assigned
Certification
ILT Course:Fuel Conservation Policy
1/1/2010 8/10/2009 Required
Acquired
Certification
ILT Course:Gas Monitor Operator 1/1/2010 2/12/2003 Required Completed ILT Course:Hazard Communication -
MSDS Review 1/1/2010 Required
Assigned
ILT Course:Hazard Communication -
Right-To-Know 1/1/2010 Required
Assigned
ILT Course:HAZWOPER First
Responder Technician 24 Hour Initial
1/1/2010 Required
Assigned
ILT Course:HAZWOPER First
Responder Technician 8 Hour
Refresher 1/1/2010 Required
Assigned
Certification
Appendix "M"
ILT Course:Hearing Conservation 1/1/2010 4/21/2010 Required Acquired Certification
ILT Course:Heat Illness Prevention
Plan 1/1/2010 6/2/2009 Required
Acquired
Certification
ILT Course:Herbicide & Pesticide
Awareness 1/1/2010 Recommended
Assigned
ILT Course:ICS-100 Introduction to
Incident Command System 6/12/2008 Required
Assigned
ILT Course:ICS-700 NIMS An
Introduction 6/12/2008 Required
Assigned
ILT Course:Injury Illness Prevention
Program 6/12/2008 10/21/2008 Required
Completed
ILT Course:Injury Illness Prevention
Program - EUD 6/12/2008 10/21/2008 Required
Completed
ILT Course:Ladder Safety 1/1/2010 Required Assigned
Certification
Course:Medical Marijuana Notice 1/1/2010 1/31/2010 12/18/2009 Required Completed ILT Course:Off-Road Vehicle Idling
Policy 1/1/2010 8/10/2009 Required
Acquired
Certification
ILT Course:Power Tools Hands-On 1/1/2010 Required Assigned ILT Course:Powered Industrial Truck
Operator - Forklift Certification
10/13/2009 Required
Assigned
Certification
ILT Course:Powered Industrial Truck
Operator - Forklift Recertification
10/13/2009 Required
Assigned
Certification
ILT Course:PPE - Hand Protection &
Glove Use 1/1/2010 5/5/2009 Recommended
Completed
ILT Course:Pre-Trip Vehicle
Inspection 1/1/2010 Required
Assigned
Certification
ILT Course:Preventing Workplace
Harassment 8/26/2009 Required
Assigned
ILT Course:Respiratory Protection -
Fit Testing 1/1/2010 2/12/2010 Required
Acquired
Certification
ILT Course:Respiratory Protection -
Medical Evaluation 1/1/2010 1/12/2005 Required
Acquired
Certification
Appendix "M"
ILT Course:Respiratory Protection Air
Purifying Respirator Annual Refresher
1/1/2010 Required
Assigned
Certification
ILT Course:Respiratory Protection Air
Purifying Respirator Initial Training
1/1/2010 Required
Assigned
Certification
ILT Course:Stormwater Compliance -
Municipal Operations 6/12/2008 Recommended
Assigned
ILT Course:Traffic Control & Flagging
Initial 1/1/2010 4/20/2009 Required
Acquired
Certification
ILT Course:Traffic Control & Flagging
Refresher 1/1/2010 5/22/2008 Required
Acquired
Certification
ILT Course:Truck Maintenance &
Cleaning 1/1/2010 Recommended
Assigned
ILT Course:USA Marking - Awareness
1/1/2010 Required
Assigned
Certification
ILT Course:USA Marking - Qualified 12/9/2008 Required Assigned Certification
ILT Course:Violence in the Workplace
6/12/2008 10/21/2003 Required
Completed
ILT Course:Wet & Inclement Weather
1/1/2010 Recommended
Assigned
ILT Course:Writing Energy Control
Procedures & Checklist for Horizontal
Pressurized Assets Workshop
4/5/2010 Required
Assigned
Safety Policy Manual
MV Transportaion, Inc.
2711 N. Haskell Ave. Ste. 1500 | Dallas, TX 75204 | www.mvtransit.com November 2019
We provide freedom.TM
Attachment #4

TABLE OF CONTENTS
S-1 Incident Preventability............................................................................................................................................1 S-2 Bloodborne Pathogens........................................................................................................................................5 S-3 Altering or Adding Equipment on Vehicles.................................................................................... 10 S-4 Buses & Backing........................................................................................................................................................11 S-5 Battery Safety..............................................................................................................................................................12 S-6 Pre and Post Trip Vehicle Inspections...................................................................................................14 S-7 Bus Lock Out...............................................................................................................................................................15 S-8 Buses - Headlights, Full Time Use............................................................................................................16 S-9 Cell Phones ...................................................................................................................................................................17 S-10 Compliance with Regulations ...................................................................................................................18 S-11 Compressed Gasses - Handling and Storage................................................................................19 S-12 Driver Refresher Training...............................................................................................................................22 S-13 Drivers - Annual Review of Driving Records..................................................................................25 S-14 HAZCOM (Right To Know)............................................................................................................................26 S-15 Multiple Mobiity Devices - Deboarding............................................................................................27 S-16 Passenger Seatbelt.............................................................................................................................................28 S-17 Respiratory Protection..................................................................................................................................... 30 S-18 Drivers - Prepared for Work.........................................................................................................................37 S-19 Drivers - Providing First Aid.........................................................................................................................38 S-20 Energized Circuits and Equipment....................................................................................................39 S-21 Facility Emergency Action Plan.............................................................................................................. 42 S-22 Flammable Liquids - Handling and Storage.............................................................................48 S-23 OSHA Recordkeeping Requirements ...............................................................................................52 S-24 OSHA Inspections ...............................................................................................................................................57 S-25 Welding Operations .........................................................................................................................................60 S-26 Portable Fire Extinguishers ........................................................................................................................67 S-27 Safety Meetings.................................................................................................................................................... 69 S-28 Mobility Device Drop Off Procedures ............................................................................................... 70 S-29 Mobility Device Pickup Procedures......................................................................................................71 S-30 Injury Investigations - Supervisor Responsibility.....................................................................73 S-31 Speed Limits..............................................................................................................................................................75 S-32 Incident Accident Reporting Rev Feb 2018..................................................................................76 S-33 DriveCam...................................................................................................................................................................89 S-34 Air Brake Vehicle Securement..................................................................................................................91

SAFETY POLICY MANUAL
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED.

TABLE OF CONTENTS
S-35 Safe Driver Award.................................................................................................................................................92 S-36 Mobility Impaired Passengers - Personal Safety Restraints .........................................94 S-37 New Driver Hires Assessment.................................................................................................................. 96 S-38 Safety Cones.............................................................................................................................................................97 S-39 Safety Committees............................................................................................................................................98 S-40 Seating Policy - Fixed Route ..................................................................................................................100 S-41 Curb Strike................................................................................................................................................................107 S-43 Road Call Vehicle Securement..............................................................................................................102 S-44 Stall Testing............................................................................................................................................................103 S-45 Electronic Displays..........................................................................................................................................104 S-46 Safety Vest..............................................................................................................................................................106

SAFETY POLICY MANUAL
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED.

MV Transportation, Inc. 2711 N. Haskell Ave. | Suite 1500, LB-2 | Dallas, TX 75204 Commitment to Safety
Providing the highest level of safety for all MV Transportation employees, passengers, and the communities we serve is our core operating value. Safety is at the forefront of delivering the Best Customer Experience and is the first of our key components of successful performance.

Doing work safely must be the foundation of all operational activities. Safety standards will never be compromised, subordinated or diminished by any other goal. Safety is the process that drives all functions and activities and is at the center of everything we do at MV Transportation.

MV Transportation is committed to being the safest organization possible and is committed to an incident and injury free workplace and security excellence. We will review and continually improve our practices to continuously drive improvements in safety, health, environmental, and security performance.

Accountability is fundamental to our mission. Every individual at MV is responsible for working and acting safely and embracing safety as a lifestyle. Compliance with this Commitment, applicable laws, and other requirements is the responsibility of every employee and contractor acting on our behalf.

Safety leadership is a core responsibility of management and is the company's most important management value.

Managers at all levels will set the standard in our industry, from the Chief Executive Officer to the first-level supervisor.

Every employee is responsible to:
• Promote and maintain a safe work environment for all personnel and our passengers. • Act consistently to influence safe behaviors and eliminate unsafe behaviors, actions and decisions. • Go above and beyond the minimum safety standards of his / her job. • Directly participate in all aspects of our safety program. • Abide by all applicable safety rules and regulations. • Work with management to decrease our exposure to risk. • Immediately report all incidents/accidents and hazards. • Complete all assigned safety training programs to continuously enhance safety skillset. • Intervene in an activity if it is observed that its being conducted with an unacceptable level of risk. • Encourage and reinforce the safe behaviors of others. • Resolve circumstances responsibly that require corrective action. • Insist upon an unwavering commitment to safety.

MV leadership is committed to supporting this statement with the resources and accountability necessary to achieve safety excellence.

Tom Egan
Chief Executive Officer
Mark Collins
President and Chief Operating Officer
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-1

INCIDENTS - DETERMINING PREVENTABILITY
SCOPE: This policy affects all employees who operate Company vehicles or perform work on behalf of the company.

PURPOSE: The purpose of this policy is to provide a standard to evaluate each incident according to our Defensive Driving or Safe Work Standards so that errors made in either driver performance or safe work practices will be recognized and corrected during retraining.

POLICY: It is the policy of this Company that each incident be evaluated on an individual, objective basis using the guidelines outlined here. MV Transportation, Inc. adheres to a very strict interpretation of the definitions of preventability and defensive driving.

Realistically speaking, most incidents can be prevented by our drivers/employees through diligent application of our driving standards and safe work practices. MV drivers and employees are held to a high standard of care by the law and Company practice.

1.1 Definition of Preventable Incident – an incident where the driver could have, but failed, to properly identify an incident- producing situation soon enough to take reasonable and prudent action to avoid a collision or an injury.

2.2 Definition of Defensive Driving - to drive in such a manner as to identify incident-producing situations soon enough to take reasonable and prudent action to avoid a collision. This is the MV Standard of Safe Driving Performance

WORKPLACE INCIDENTS
The following considerations apply to workplace incidents that cause (or could have caused) injury to either the employee or bystanders/other persons.

Considerations
Unsafe Acts:
• Unauthorized operation of equipment
• Unauthorized performance of a job or task
• Running - Horse Play
• Not following established procedures
• Bypassing or failure to use safety devices
• Not using protective equipment
• Under influence of drugs or alcohol
Unsafe Conditions:
• Ergonomic hazards
• Environmental hazards
• Inadequate housekeeping
• Blocked walkways
• Improper or damaged Personal Protective Equipment (PPE) • Inadequate machine guarding
• Inadequate maintenance of machines or tools
Non-preventable if:
• Mechanical defect in a machine or tool
which could not have been detected or
foreseen by the operating employee or
through routine maintenance.

Preventable if:
• Incident or injury can be attributed to an unsafe act or unsafe condition.
• Employee performed a job or task for which he/she was either not trained or inadequately trained (would be a failure in the supervisory/training process).
• Incident or injury occurred due to employee's failure to use (or improper use of) personal protective equipment.
• Incident or injury occurred due to employee's use or attempted use of a vehicle, machine or tool that he/she knew was defective. • Employee’s abuse of a machine or tool was such that it rendered the tool or machine defective.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 1

VEHICLE INCIDENTS
A. Struck in Rear by Other Vehicle:

Non-Preventable if:
• Driver's vehicle was legally and properly parked.
• Driver was proceeding in his own lane of traffic at a safe and lawful speed.
• Driver was stopped in traffic due to existing conditions or was stopped in compliance with traffic sign or signal or the directions of a police officer or other person
legitimately controlling traffic.
• Driver was in proper lane waiting to make turn.

Preventable if:
• Driver was passing slower traffic near an intersection and had to make sudden stop.
• Driver made sudden stop to park, load, or unload.
• Driver rolled back into vehicle behind while starting on grade.
• Driver made sudden stop to avoid striking other vehicle in the rear.

B. Struck While Parked: Non-Preventable if:
• Driver was properly parked in a location where parking was permitted. • Vehicle was protected by emergency warning devices as required by DOT and state regulations or if driver was in the process of setting out or retrieving signals. These provisions shall apply to the use of the turn signals as emergency warning lights under DOT regulations.

C. Incidents at Intersections: Preventable if:
• Driver failed to control speed so that he could stop within available clear sight distance. • Driver failed to check cross-traffic and wait for it to clear before entering intersection. • Driver pulled out from side street in the face of oncoming traffic. • Driver collided with person, vehicle, or object while making right or left turn. • Driver collided with vehicle making turn in front of him.

D. Striking Other Vehicle in Rear: Preventable if:
• Driver failed to maintain safe following distance and have his vehicle under control. • Driver failed to keep track of traffic conditions and note slowdowns. • Driver failed to ascertain whether vehicle ahead was moving slowly, stopped, or slowing down for any reason. • Driver misjudged rate of overtaking.
• Driver came too close before pulling out to pass.
• Driver failed to wait for car ahead to move into the clear before starting to move. • Driver failed to leave sufficient room for passing vehicle to get safely back in line. • Driver was over-driving his vision.

E. Sideswipe and Head-on Collisions: Preventable if:
• Driver was not entirely in his proper lane of travel. • Driver did not pull to his right and slow down and stop for vehicle encroaching on his lane of travel when such action could have been taken without additional danger. (Buses with passengers should not run off the road.) F. Squeeze Plays and Blackouts: Preventable if:
• Driver failed to yield right-of-way when necessary to avoid an accident. • Driver failed to properly position vehicle in preparation for the turn © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 2
G. Backing Incidents: Preventable if:
• Driver backed up when backing could have been avoided by better planning of his route. • Driver backed into traffic stream when such backing could have been avoided. • Driver failed to get out of vehicle and check proposed path of backward travel. • Driver failed to get out of vehicle periodically and recheck conditions when backing a long distance. • Driver failed to sound horn and turn on 4-way flashers prior to and while backing.

H. Incidents Involving Rail-Operated Vehicles: Preventable if:
• Driver attempted to cross tracks directly ahead of train or streetcar. • Driver ran into side of train or streetcar.
• Driver stopped or parked on or too close to tracks.
• Driver disregarded warning lights or devices.
• Driver failed to stop at crossing as required by regulations.

I. Incidents While Passing: Preventable if:
• Driver passed where view of road ahead was obstructed by hill, curve, vegetation, traffic, adverse weather conditions, etc. • Driver attempted to pass in the face of closely approaching traffic. • Driver failed to warn driver of vehicle being passed (e.g. horn, and/or turn signal indicators). • Driver failed to signal change of lanes.
• Driver pulled out in front of other traffic over-taking from rear. • Driver cut-in short returning to lane of travel.

J. Incidents While Being Passed: Preventable if:
• Driver failed to stay in his own lane and hold speed or reduce it to permit safe passing.

K. Incidents While Entering Traffic Stream: Preventable if:
• Driver failed to signal when pulling out from curb.
• Driver failed to check traffic before pulling out from curb. • Driver failed to look back to check traffic if he was in position where mirrors did not show traffic conditions. • Driver attempted to pull out in a manner that forced other vehicle(s) to change speed or direction. • Driver failed to make full stop before entering from side street, alley or driveway. • Driver failed to make full stop before crossing sidewalk. • Driver failed to yield right-of-way to approaching traffic.

L. Pedestrian Incidents: Preventable if:
• Driver did not reduce speed in area of heavy pedestrian traffic. • Driver was not prepared to stop.
• Driver failed to yield right-of-way to pedestrian.

M. Mechanical Defects Incidents: Preventable if:
• Defect was of a type which driver should have detected in making pre-trip or enroute inspection of vehicle. • Defect was of a type which driver should have detected during the normal operation of the vehicle. • Defect was caused by driver's abusive handling of the vehicle.

N. All Types of Incidents: Preventable if:
• Driver was not operating at a speed consistent with the existing conditions of road, weather and traffic. • Driver failed to control speed so that he could stop within assured clear distance. • Driver misjudged available clearance.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 3
• Driver failed to yield right-of-way to avoid accident. • Driver failed to accurately observe and recognize potentially existing hazardous conditions or events that could produce an accident.
• Driver was in violation of Company operating rules or special instruction, the regulations of any federal or state regulatory agency, or any applicable traffic laws or ordinances.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-2

BLOODBORNE PATHOGENS AND OTHER INFECTIOUS AGENTS EXPOSURE CONTROL PLAN SCOPE: The Bloodborne Pathogens standard applies to all workers who have the potential of becoming exposed to blood or other body fluids as a routine part of their assigned jobs, such as healthcare workers, law enforcement officers, firefighters, jailers, funeral homes employees, workers at uncontrolled hazardous waste remediation sites, and designated first aid responders (must have a certificate of training). In regard to MV Transportation, Inc. (MVT), this policy applies to all MVT employees and contractors on two levels:
1) Those with a reasonable expectation of occupational exposure as a routine part of their assigned jobs, such as those occupations mentioned in the above paragraph, for whom contact with human body fluids occurs as a result of their daily functions / operations.
2) All MVT employees are considered to have little chance of occupational exposure. "Good Samaritans" acts performed by undesignated individuals are not covered by the standard, but undesignated first aid responders (such as drivers, road supervisors, office personnel, and all levels of management), need to know exposure controls anyway, to protect themselves if they voluntarily respond in the event of an emergency either on or off the job or are involved in an incident.

In case of emergencies/incidents, all MVT employees should avoid personal involvement and first-hand exposure whenever possible, by calling appropriate health or law enforcement personnel (911) instead. If they do become exposed to bloodborne pathogens, they will be offered the "Hepatitis-B" vaccine no later than 24 hours after the exposure, as per OSHA requirements (See the "Hepatitis B Vaccine" section of this policy).

NOTE: All employees will have training in handling people and incidents involving body fluids from which, by definition, there is any chance of becoming infected with HIV (AIDS virus) or HBV (hepatitis B).

PURPOSE: The guidelines in this policy are designed to control exposure to bloodborne pathogens or infectious agents which might normally occur in the event of an incident involving extensive bleeding or release of other body fluids and constitutes MV Transportation’s Exposure Control Cleanup Plan, as specified in 29 CFR 1910.1030, Bloodborne Pathogens.

POLICY: It is the policy of this Company to limit exposure to body fluids to employees and contractors. All employees who could potentially have contact with the body fluids of others will be trained in identifying Bloodborne Pathogen Hazards and preventing exposure to such hazard, as well as in handling clean-up of spills as required. Training will be provided by safety supervisors with guidance from Corporate Safety.

It is further the policy of this Company to be in full compliance with OSHA standard 1910.1030.

RESPONSIBILITY:

It is the responsibility of all Supervisors and Managers to ensure their respective areas of responsibility and/or locations are in compliance with this policy.

PROCEDURES:

Training: Training for all employees will be conducted prior to initial assignment to tasks where incidental occupational exposure may occur.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 5
Training for employees, via video presentation, handouts, and policy manual, will include the following with an explanation of:

1. The OSHA standard for Bloodborne Pathogens.

2. Modes of transmission of bloodborne pathogens.

3. This Exposure Control Plan, (i.e. points of the plan, lines of responsibility, how the plan will be implemented, etc.).

4. Procedures which might cause exposure to blood or other potentially infectious materials at Company locations.

5. Control methods which will be used at locations to control exposure to blood or other potentially infectious materials (via use of record- keeping forms).

6. Personal protective equipment available at locations and who should be contacted concerning use.

7. Post Exposure evaluation and follow-up.

8. Signs and labels used.

9. Hepatitis B vaccine program.

All employees will participate in annual refresher training. Those employees who have not received training will not be permitted to work in clean up areas or other locations where body fluids may exist. Training will be conducted using video tapes, written material, etc.

Exposure Determination
All employees and contractors who work in potentially occupationally exposed areas will receive training on avoiding exposure to body fluids which could potentially contain pathogens. By definition, this category includes but is not limited to janitors, security guards and certain maintenance personnel such as bus cleaners who may come in contact with fluids during the clean-up process.

COMPLIANCE METHODS:
“Universal precautions” will be observed at MV Transportation locations and in buses in order to prevent contact with blood or other potentially infectious materials. All blood or other potentially infectious material will be considered infectious regardless of the perceived status of the source individual.

Engineering and work practice controls will be utilized to eliminate or minimize exposure to employees at this facility. Where occupational exposure remains after institution of these controls, personal protective equipment shall also be utilized. All controls will be reviewed by supervisors to be sure controls are effective, there is understanding by employees or contractors and compliance is in place.

Handwashing facilities must be available to the employees who incur exposure to blood or other potentially infectious materials.

Antiseptic cleaner or towelette should be available and hands washed immediately after handling body fluids. Soap and water work just as well.

If personal protective gloves are worn, employees shall wash hands and any other potentially contaminated skin area immediately or as soon as feasible with soap and water.

If employees incur exposure to their skin or mucous membranes, then those areas shall be washed or flushed with water, as appropriate, as soon as feasible following contact.

Work Area Restrictions
In work areas where there is a reasonable likelihood of exposure to blood or other potentially infectious materials, employees are not to eat, drink, apply cosmetics or lip balm, smoke, or handle contact lenses. Food and beverages are not to be kept in refrigerators, freezers, shelves, cabinets, or on counter tops or bench tops where blood or other potentially infectious materials are present.

All procedures will be conducted in a manner which will minimize splashing, spraying, splattering, and generation of droplets of blood or other potentially infectious materials.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 6
Contaminated Equipment
Equipment which has become contaminated with blood or other potentially infectious materials shall be examined prior to servicing and shall be decontaminated as necessary unless the decontamination of the equipment is not feasible. This process includes buses/vehicles which have been involved in accidents. Spills must be cleaned with soap and water. The area then can be sprayed with bleach solution (1-part household bleach to 10 parts of water).

Personal Protective Equipment (PPE)
Personal protective equipment will be provided without cost to employees. Personal protective equipment will be chosen based on the anticipated exposure to blood or other potentially infectious materials. For cleaning buses or other areas, protective clothing will be provided to employees.

Personal Protective Equipment:
• Face Shield
• Rubber Gloves
• Utility Gloves
All personal protective equipment will be cleaned, laundered, and disposed of by MVT. All garments which are penetrated by blood shall be removed immediately or as soon as feasible. All personal protective equipment will be removed prior to leaving the work area.

Gloves shall be worn where it is reasonably anticipated that employees will have hand contact with blood, other potentially infectious materials, non- intact skin, and mucous membranes. Gloves will be used for cleaning body fluids from buses/vehicles or other locations.

Disposable gloves are not to be washed or decontaminated for re-use and are to be replaced as soon as practical when they become contaminated or as soon as feasible if they are torn, punctured, or when their ability to function as a barrier is compromised. Utility gloves may be decontaminated for re-use provided that the integrity of the glove is not compromised. Utility gloves will be discarded if they are cracked, peeling, torn, punctured, or exhibit other signs of deterioration or when their ability to function as a barrier is compromised.

Masks in combination with eye protection devices, such as goggles or glasses with solid side-shield, or chin-length face shields, are required to be worn whenever splashes, spray, splatter, or droplets of blood or other potentially infectious materials may be generated and eye, nose, or mouth contamination can reasonably be anticipated. Such protection is required when cleaning body fluids following an accident or in any other spill area.

All contaminated work surfaces will be decontaminated after completion of procedures and immediately or as soon as feasible after any spill of blood or other potentially infectious materials, as well as the end of the work shift if the surface may have become contaminated since the last cleaning. All bins, pails, cans, and similar receptacles shall be inspected and decontaminated monthly under strict supervision. Any broken glassware which may be contaminated will not be picked up directly with the hands. Tongs or trash collectors will be used.

Laundry Procedures
Laundry contaminated with blood or other potentially infectious materials will be handled as little as possible. Such laundry will be placed in appropriately marked bags at the location where it was used. Such laundry will not be sorted or rinsed in the area of use.

All employees who handle contaminated laundry will utilize personal protective equipment to prevent contact with blood or other potentially infectious materials.

The laundry company used by the MVT facility with the infected garments will be advised of same by the supervisor of the shift. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 7
Hepatitis B Vaccine
All employees who have been identified as having exposure to blood or other potentially infectious materials will be offered the Hepatitis B vaccine, at no cost to the employee. The vaccine will be offered within 10 working days of their initial assignment to work involving the potential for occupational exposure to blood or other potentially infectious materials as a routine part of their duties (see Scope, Level 1) unless the employee has previously had the vaccine or who wishes to submit to antibody testing which shows the employee to have sufficient immunity.

Employees who decline the Hepatitis B vaccine will sign the waiver which appears in Appendix A.

Employees who initially decline the vaccine but who later wish to have it may then have the vaccine provided at no cost. Supervisors have the responsibility for assuring vaccine is offered to the employee and that he or she signs the waiver if appropriate.

The vaccine will be offered within 24 hours of the exposure to all employees who become exposed while conducting specific tasks while on duty (i.e. janitors and bus clean-up crews) or responding to emergency situations (i.e. drivers and/or terminal employees). (see Scope, Level 2).

Employees who decline the Hepatitis B vaccine will sign the waiver which appears in Appendix A.

Post-Exposure Evaluation and Follow-Up
When the employee incurs an exposure incident, it will be reported to the Risk Management and Safety Departments as soon as practically possible, but no later than 24 hours after the exposure, via the Event Notification reporting procedures.

All employees who incur an exposure incident will be offered post- exposure evaluation and follow-up in accordance with the OSHA standard.

This follow-up will include the following:

1. Documentation of the route of exposure and the circumstances related to the incident. a. If possible, the identification of the source individual and the status of the source individual if available. b. The blood of the source individual will be tested (after consent is obtained) for HIV/HBV infectivity

2. Results of testing of the source individual will be made available to the exposed employee with the exposed employee informed about the applicable laws and regulations concerning disclosure of the identity and infectivity of the source individual.

3. The employee will be offered the option of having their blood collected for testing of the employees HIV/HBV serological status. The blood sample will be preserved for at least 90 days to allow the employee to decide if the blood should be tested for HIV serological status. However, if the employee decides prior to that time that testing will be conducted, then the appropriate action can be taken, and the blood sample discarded.

4. The employee will be offered post-exposure prophylaxis in accordance with the current recommendations of the U.S. Public Health Service.

Interaction with Health Care Professionals
A written opinion shall be obtained from the health care professional who evaluates employees. Written opinions will be obtained in the following instances:
a. When the employee is sent to obtain the Hepatitis B vaccine. b. Whenever the employee is sent to a health care professional following an exposure incident.

Health care professionals shall be instructed to limit their opinions to:
• Whether the Hepatitis B vaccine is indicated and if the employee has received the vaccine, or for evaluation following an incident
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 8
• That the employee has been informed of the results of the evaluation, and • That the employee has been told about any medical conditions resulting from exposure to blood or other potentially infectious materials.

See Appendix E for a sample form letter to health care professionals Recordkeeping
All records required by the OSHA standard will be maintained by local management in a file labeled specifically for that purpose.

Medical Records:
- Employee's name and social security number.
- Copy of employee's vaccination status.
- Copy of results of all examinations and tests.

In the case of post-exposure follow-up:
- Healthcare professional's written opinion.
- Information provided to healthcare professional.
- Records are kept confidential and not disclosed without employee's written consent. Employee may obtain copies of their own records.
- Records maintained for duration of employment plus 30 years.

Training Records:
- Date of training session.
- Content and summary of training.
- Name and qualifications of the trainer.
- Names and job titles of attendees.
- Records must be retained at the training site or domicile for three years.

NOTE: Any employee who has received vaccination due to an exposure must be noted on the OSHA-300 logs at the time of the occurrence, in addition to the Exposure Incident Report.

Appendices:

A. Declination Statement
B. Exposure incident checklist
C. Exposure incident report
D. Source Individual medical release / refusal form and exposed employee medical release form E. Form letter to health care provider
F. OSHA BBP Standard
Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-3

ALTERING/ADDING EQUIPMENT ON VEHICLES
SCOPE: This policy applies to all employees of MV Transportation, Inc.

PURPOSE: The purpose of this policy is to prohibit the altering/modifying or adding on to any mechanical or electrical component of the bus that interferes with the safe operation of the bus without proper approval.

POLICY: It is the policy of this Company that no one will alter or disable any mechanical/electrical equipment on any bus without the express permission of the Maintenance Department, nor will drivers utilize personal electronic devices while operating buses.

PROCEDURE:

No one is to drill holes, cut into wires or otherwise alter or damage any part of the vehicle to install any electronic equipment, unless the maintenance department approves the modification. No one will remove, modify, alter or otherwise intentionally render non-functional any company-installed electronic equipment (including Video Cameras or MDT terminals) No one is to utilize any device to override safety switches or operating equipment designed to protect MV vehicles from damage.

Anyone utilizing any device which can potentially cause damage or does damage any equipment on a bus will be subject to disciplinary action, up to and including termination.

A driver will not install a personal electronic device of any type on a Company-operated bus/vehicle nor will such equipment be utilized while operating a Company bus/vehicle. This policy includes radar detectors, citizen band (CB) radios, cellular phones or similar devices. (NOTE: this policy does not preclude a driver from carrying in his bag a cellular phone for emergency use).

This Company policy is supported by § 392.62 of the Federal Motor Carrier Safety Regulation which states, "No driver will engage in an activity tending to distract his attention from the operation of the vehicle".

The presence of earphones/listening devices for the specified electronic device in the interior of the bus will be prima facie evidence of violation of this policy.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-4

BUSES AND BACKING
SCOPE: The policy applies to all MV employees who operate buses or other revenue vehicles.

RESPONSIBILITY: The operator has the responsibility for backing safely even though backing buses have the right-of-way.

POLICY / PURPOSE: It is the policy of this company that anyone backing a vehicle will use caution and be aware of the space around the vehicle. Buses and other vehicles will be positioned, whenever possible, to require as little or no backing as necessary. It is the policy of this company that all backing is the sole responsibility of the driver at the controls.

PROCEDURE: Before backing the operator will be sure the rear-view mirrors are in proper adjustment. The operator will then:
• Walk around the vehicle and make sure the way is clear of all hazards and obstacles. Get out of the bus/vehicle and look around. Ensure nothing is blocking the view of the rear-view mirrors. • Turn on four-way flashers.
• Sound the horn a minimum of twice to attract attention to the backing maneuver. • Continually scan both rear-view mirrors
• Back slowly at idle speed while covering your brake backing no further than necessary. • When using a guide to assist with backing the driver still has full responsibility for backing the safely. • While backing if driver becomes unsure of clear path, the driver must stop, and Get Out And Look (G.O.A.L.). The driver will not move the bus/vehicle until they are sure the path is safe. This also requires driver to be aware and any overhead or sideswipe hazard clearance.

Transit Operations Backing of transit vehicles is extremely hazardous and should be avoided whenever possible. Should it be necessary to back/reverse a transit vehicle, it shall be done with a ground guide (spotter) when possible and only with prior dispatch notification and approval.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-5

BATTERY SAFETY
SCOPE: The requirements of this policy apply to all operations at MV Transportation, Inc., and especially Maintenance Facilities that involve the use, servicing, and/or storage of vehicle batteries. The requirements apply to both employees and contractors.

POLICY: It is the policy of this Company that anyone handling any batteries will follow safety regulations and Company safe work standards.

RESPONSIBILITY: The Division Maintenance Manager is responsible for ensuring the application and enforcement of all policies and procedures described in this policy. Shop Supervisors are responsible for following these procedures in their respective areas and operations.

PROCEDURE: The Division Maintenance Manager will ensure that all personnel working with batteries have received appropriate training, as described below in this policy. Only trained and authorized personnel will conduct operations in the battery shop of Maintenance Facilities.

The following practices will be observed in Maintenance Facility battery shops at all times:

1. Safety glasses or splash goggles and rubber gloves will be used for ALL battery work. Splash aprons and rubber boots shall be worn when handling or transferring electrolyte.

2. Flames and sparks (including cigarettes) are to be kept away from the vicinity of batteries and charging areas.

3. Caution must be exercised to avoid shorting of battery terminals with metal tools and objects.

4. The immediate charging area will be vented prior to charging, to remove acid vapors and gases. No work will be performed if excessive levels of acid vapors or gases are present as determined by the smell.

5. All battery storage areas will be conspicuously marked, to include signs designating them as hazardous areas.

6. Repairs to battery connections will not be made while the charging circuit is engaged.

7. Charging current will be turned off before connecting and disconnecting batteries to the charging lines.

8. Mixing Acid Solution - water will NEVER be added to an acid. Acid will be poured slowly into the water. This then becomes the acid solution product.

9. Sulfuric acid or hydrochloric acid will NOT be stored in areas where freezing temperatures are possible.

10. Acid solution will be kept at a level above the tops of the separators. Once a battery has received an initial filling of acid, clean water will be used to keep the acid above the separators.

11. The number of batteries and amount of acid will be limited to that necessary to perform a safe and effective operation.

12. Charging units will be periodically checked during operation.

13. First aid materials will be provided for neutralization of acid spills on the body. Posters and labels will clearly indicate the specific application of first aid materials.
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14. Facilities shall be provided in each charging area for the rapid drenching or flushing of eyes and body. Such facilities must be capable of delivering an adequate volume of water for at least 15 minutes. The eye flush station will be flushed and tested monthly by the shop supervisors.

15. Spent batteries will be staged in an area away from heat and flames and stacked on pallets prior to disposal. Leaking batteries should be placed in special containers. Disposal will be in accordance with applicable local, state, and federal regulations through company vendors. Used batteries will not be permitted to accumulate over 30 days.

TRAINING: All battery shop personnel will be trained by supervisors or safety personnel in the specific hazards and control measures associated with battery shop operations. This training may by conducted in the classroom and on-the-job. Training will be documented regardless of how and where it is performed. Training, at a minimum, must cover the following material:
• Hazards of batteries and acid solutions
• Appropriate personal protective equipment
• Operation of the charging apparatus
• Preparation and handling of acid solutions
• Operation of venting mechanisms
• Handling acid solutions spills
• Location and use of first aid and drenching equipment • Proper staging of spent batteries
INSPECTIONS: The Division Maintenance Manager will inspect battery shops and apparatus twice each year during general safety audits. He will also perform random inspections, as appropriate. The results of these inspections will be recorded. Division Maintenance Manager, shop supervisors, and employees are responsible for batteries and apparatus defects in their work area. Any problems must be reported to a supervisor and corrected immediately.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-6

INSPECTION REPORT - PRE-TRIP AND POST-TRIP
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate revenue vehicles.

POLICY: It is the policy of this Company that before operating a revenue vehicle for any reason, the operator shall perform a pre-trip inspection according to Part 396.13 Federal Motor Carrier Safety Regulations and will be satisfied that the bus is in safe operating condition.

RESPONSIBILITY: The Pre-Trip inspection shall include the employee review of the last Driver Vehicle Inspection Report (DVIR) to make sure any defects or deficiencies noted by the previous driver, and written on DVIR, have been repaired and the signature of the mechanic certifying the repair is written on the DVIR.

When returning a vehicle/bus to a facility, the driver will perform a post-trip inspection and complete DVIR, reporting any defects or damage that may have been found or occurred during operation, as well as other locally-required information.

NOTE:

Operators moving a bus from one location to another at a terminal or garage must be satisfied that the bus is operable and safe.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-7

BUS LOCK-OUT / TAG-OUT
SCOPE: The requirements of this section apply to all employees and contractors performing maintenance activities on MV Transportation buses in MV maintenance facilities.

PURPOSE: The purpose of this section is to establish safety procedures while working on, under, in the engine compartment, or underneath buses during repair, inspection or servicing.

POLICY: It is the policy of this Company that all Maintenance Facility Managers and Supervisors have the responsibility to ensure that all employees and contractors operating within the facility are aware of and adhere to the guidelines in this section.

PROCEDURES: All MV Transportation, Inc. employees and contractors working on, under, in the engine compartment, or underneath buses, will:

1. Place a "BUS LOCK-OUT TAG” (OR STEERING WHEEL COVER) on the steering wheel of the bus being serviced.

2. If the bus is so equipped:
• Turn the "BATTERY DISCONNECT" switch to the OFF position with a "BUS LOCK-OUT TAG" attached during all such repair, inspection or servicing.
• Place the "ENGINE START INTERLOCK" switch (located on the engine compartment's control panel) to the "OFF" position.

3. In vehicles equipped with ignition keys, the person working on, under, in the engine compartment, or underneath the vehicle will keep the ignition key in his/her pocket to prevent engine ignition by someone else.

When a "BUS LOCK-OUT TAG" is displayed on the steering wheel or the battery compartment of a bus, no attempt will be made to start the engine or move the bus in any manner.

Only the employee who placed the "BUS LOCK-OUT
TAG" on the steering wheel or battery compartment
switch may remove it.

NO ONE ELSE IS AUTHORIZED TO DO SO.

Every employee is to be issued "BUS LOCK-OUT TAGS" with their name permanently affixed.

The "BUS LOCK-OUT TAG" and the "BATTERY DISCONNECT" are to be used in combination with all other applicable safety precautions and practices
Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-8

BUS HEADLIGHTS - FULL TIME USE
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate buses/revenue vehicles.

POLICY: It is the policy of the Company to operate all buses/vehicles with the headlights on in the day time as well as at night to promote safety and provide increased visibility of our vehicle to other motorists.

RESPONSIBILITY: All employees who operate a bus/vehicle are required to drive with the headlights on in the low beam position during daylight hours. During hours of darkness, both high and low beams will be used as driving conditions warrant.

Headlights are not to be flashed for any purpose such as when coming up behind a vehicle. Headlights are to be turned on after starting the bus and turned off when stopping the engine.

Note: The use of running lights and/or parking lights does not fulfill the policy requirement.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-9

CELL PHONES / MOBILE COMMUNICATION DEVICE
SCOPE: This policy
PURPOSE: The purpose of this policy
POLICY: It is the policy of MV Transportation that the use of personal hand-held or hands-free mobile phones or e-mail devices while driving a company or client-owned vehicle is not permitted unless in the case of an emergency/imminent danger to life or persons. "Hands-free" earpieces (corded or wireless) shall not be worn or used at any time while driving.

While at the controls of a company vehicle or client-owned vehicle, personal mobile communication devices and hands-free devices must be “powered off” and stored out of reach of the driver.

The Company will not be liable for any sanctions or fines levied upon an employee or contractor as a consequence of non-compliance with this Policy or related local ordinances or laws.

The driver has the responsibility for compliance with this policy.

Non-compliance with this policy will be treated as a violation of company work rules in accordance with the MV Employee Handbook and shall result in discipline according to the terms and conditions contained therein.

Drivers will not use personal cellular phones while driving unless in case of "imminent danger" emergency. If there is an "imminent danger" or emergency while enroute and the driver needs to call for assistance (911), the driver can use the phone to make the initial call and then needs to pull over and stop as soon as possible in order to complete the call. Drivers will be instructed to use the dispatch center phone number as their contact number while at work. The dispatch centers will contact drivers via company radio in case of personal emergencies.

Drivers may use company-issued mobile communication devices or other “push-to-talk” devices (i.e.: Nextel radios) while driving only to the minimum extent necessary for business operations.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-10

COMPLIANCE WITH FEDERAL AND STATE SAFETY REGULATIONS
SCOPE: These regulations govern all driving and non-driving operations at MV Transportation, Inc.

POLICY: It is the policy of MV Transportation, Inc. that company operations and all personnel will comply with all applicable requirements of Title 49 Code of Federal Regulations and in particular with the Federal Motor Carrier Safety Regulations' Parts 40, 325, 382, 383, 385-387, 390-396, 399 and 640 (or their individual States’ equivalent) and with the provisions of Part 1910 of the Occupational Safety and Health Administration regulations.

PROCEDURE: Personnel will refer to the Regulations for interpretation of any covered rules regarding MV Transportation, Inc. driving and maintenance operations.

The Safety Department is available to provide further assistance.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 18
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-11

COMPRESSED GASES - HANDLING & STORAGE
SCOPE: This policy applies to operations which involve the storage, use or handling of compressed gases or compressed gas cylinders.

POLICY: It is the policy of MV Transportation, Inc. that all employees comply with all applicable regulations promulgated by the Department of Transportation (DOT), or the Occupational Safety and Health Administration (OSHA).

RESPONSIBILITY: It is the responsibility of General Managers and Maintenance Managers to ensure that all MV Transportation, Inc. employees conform to established safe work practices when working with or handling compressed gases.

PROCEDURE: The following safe work practices are required for handling compressed gas containers:

Identification & Labeling:

1. Compressed gas containers must be labeled as required by DOT and OSHA.

2. No one will accept improperly marked or labeled cylinders.

3. MV employees are not to tamper with, deface, or remove any cylinder markings or labels. This does not include the use of special tags which indicate whether the cylinder is empty, full, or partially filled.

4. Color must not be used as the primary means of identifying cylinders. Although suppliers often paint cylinders for quick identification, MV employees should always examine the cylinder markings and labels before use.

5. A cylinder with illegible markings and labels will not be used. It should be separated from the other cylinders and returned to the supplier.

Cylinder Maintenance and Repair:

1. MV employees will not perform any maintenance or repair on cylinders.

2. MV employees shall not tamper with, obstruct, or remove any part of the cylinder, including pressure relief devices, container valves, or valve protection devices.

Proper Handling Practices:

1. Cylinders will never be used as supports or rollers.

2. Cylinders will not be placed or used in a manner which would make them part of an electrical circuit.

3. Cylinders will not be exposed to extreme heat or cold.

4. Cylinders that are leaking or damaged will not be shipped. In these cases, the supplier should be asked for advice.

5. If the cylinder or valves are significantly corroded, the gas supplier will be contacted for advice.

6. Cylinders will be refilled only with their original contents.

8. Cylinder caps will not be used for lifting cylinders.

9. Container valves must be closed when not in use.

10. Valves will be opened slowly. Wrenches should not be used on valves, unless specifically designed for that application. Valves should not be hammered or forced.

11. All piping, hoses, and other connections will be gas tight.

12. Cylinders should not be completely emptied. Cylinders should be removed from service when they have approximately 20 psi pressure remaining.

13. The cylinder valve must be closed before removing a regulator.

14. ONLY regulators and hoses approved for a specific gas shall be used with that gas.

15. Hoses and connectors shall not be interchanged among different gases, unless approved by the gas supplier.

General Storage Requirements:

1. Cylinders will be separated by type.

2. Empty containers will be separate from full ones.

3. Oxidizers will not be stored next to flammables.

4. Cylinders will not be exposed to excessive moisture, salt, corrosive chemicals or fumes.

5. Storage in the sun is allowed, provided that extreme temperatures do not prevail, and the supplier does not recommend against such a practice.

6. Containers shall be surrounded by a locked fence, wall, or other barrier, that will prevent tampering and damage.

7. Cylinders must not obstruct exits.

8. All cylinders will be protected from falling and be secured with chain.

9. Cylinders will be stored valve up.

10. Oxygen acetylene cylinders (Or Other Fuel Gas) are not to be stored together unless separated by a 1-hour fire resistant wall, i.e. 1/2" thick steel plate.

11. All oxygen acetylene cylinders must be chained to cart.

12. When not in use, valves will be turned off at cylinders.

Storage of Flammable Gases:

1. Flammable gases present increased hazards of fire and explosion. Such gases used by Greyhound include propane and acetylene.

The following practices shall be observed for the storage and handling of compressed flammable gases:

2. NO SMOKING signs shall be posted at the entrance to the storage area.

3. Flammable gases shall be separated from oxidizers.

4. Cylinders must be kept at least 20 feet from flammable liquids, highly combustible materials, and ignition sources.

5. Spark-proof tools will be used for work on cylinder and piping connections.

7. The storage area will be well-ventilated.

8. Approved portable fire extinguishers will be present.

Storage of Oxidizers:

1. Oxidizers will be separated from flammable and combustible materials.

2. Oil or grease will not be allowed to contaminate the cylinder, nor allowed to accumulate in the storage area.

3. Storage areas will be well ventilated.

INSPECTIONS:

Department supervisors are responsible for performing daily checks of compressed gas cylinders and storage areas. These daily checks need not be recorded.

Employees are responsible for examining cylinders and connections before use. Any problems should be reported to the supervisor immediately.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 21
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-12

DRIVER REFRESHER TRAINING
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate buses or other revenue vehicles POLICY: All MV operators will receive refresher or remedial training, as necessary, throughout their employment with the Company.

This training will be conducted as outlined below and documented in local personnel files and training records using the Driver Refresher Training Report Form.

Only qualified personnel (General Managers, Operations Supervisors, Safety Managers, or Driver Instructors/BTWs) will administer driver refresher training courses. Under no circumstances will any driver be allowed to return to driving duties unless they demonstrate full proficiency in all applicable driving performance tasks I. Refresher or Remedial training is mandatory under the following conditions:

A. Return To Work (from inactive status) – Required when a driver/operator returns from “inactive” status (from a period of 30 days or more). In these cases, the driver must receive a one-day/8 hours “general purpose” refresher training designed to remind the driver of the general standards and defensive driving guidelines in effect at MVT and to ensure his/her proficiency.

B. Post Accident / For cause – Required after every “preventable” accident, or whenever mandated by management for retraining / corrective purposes.

C. Seasonal – Required annually at all divisions operating in seasonal adverse weather environments (i.e.: Winter driving, onset of adverse weather, etc.).

D. Biannually – At a minimum of every two years, each driver/operator shall receive a “general purpose” refresher training designed to
E. remind the driver’s of MVT driving standards and validate the driver’s proficiency with MVT defensive driving requirements.

II. Course content:

A. Return To Work: This refresher is mandatory for any driver who has been away from work for 30 days or more (sick leave, family leave, furlough, worker’s compensation, etc.). Reviewing the most up-to-date videos and the behind-the-wheel assessment are important components of this type of refresher. Minimum content is as follows:

1. Safety standards review (Classroom): This training will include a thorough general review of our safety standards and defensive driving guidelines. This is accomplished through review of the applicable portions of the Driver Training School Curriculum and the applicable safety videos.

2. “Behind The Wheel” (BTW) Road Check: The Road-Check portion of the Return-to-Work Refresher is probably the most critical part of the refresher, as it offers the driver the hands-on opportunity to re-establish his or her familiarity with our standards, and with the maneuverability and dimensions of the bus. If the driver has developed any unsafe driving behaviors/habits, the instructor will also be able to identify what driving deficiencies are present, and correct them before certifying the refresher as “satisfactory.” The BTW portion will include a minimum of 30 miles or two hours, and cover city (urban), secondary, and freeway driving environments, with emphasis on city and freeway driving.

The time involved for completion of this refresher is variable. The driver must demonstrate his ability to perform all of the required tasks to standard. Particular attention will be given to the following areas:
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 22
a) Pre/Post trip inspections
b) Brake release procedures (Air brake vehicles)
c) Gear selection & transmission use
d) Proper Scanning Habits
e) Turns & Intersections
f) Merging & Lane changes
g) Backing
h) Speed Control
i) Following Distance
j) Use of Brakes
k) Railroad Crossings
l) Lift Operations
m) Wheelchair Securement
Individual Divisions are free to also include any topics/material pertinent to local driving conditions (for example, driving in heavy traffic, mountain terrain, etc.).

B. Post-Accident / For Cause Remedial Training: This training is mandatory for any driver who has received a “preventable” rating for an accident/incident.

Because (by definition) the driver could have avoided the accident/incident, but failed to do so, it is imperative that the driver receives this remedial training as soon as possible, in order to prevent another similar occurrence. Therefore, the postaccident remedial training must be scheduled and given within 10 days following the formal accident rating.

Before the refresher commences, the investigating supervisor will review the accident report with the individual who will conduct the training (i.e.: a driver instructor or BTW instructor), discuss the accident’s cause(s) and contributing factors, and what specific driving standards were not applied correctly. They should then tailor the remedial training to correct the driving deficiencies and standards that contributed to the accident.

This training will include a review of the appropriate materials / videos, and behind-the-wheel training.

The amount of time needed for a post-accident refresher is variable, and it will depend on the driver’s ability to perform the appropriate tasks to standard. The driver must demonstrate his / her ability to perform all of the required tasks to standard before being allowed back to driving duties.

For instance, if the supervisor has determined that the driver did not perform a right turn correctly, the appropriate videos might include material on effective seeing habits, proper positioning of the vehicle, reference points, lane choice. The items highlighted on the refresher report would include “Positioning of the bus for turn,” “Use of Mirrors,” “Speed,” “Proper Use of Signals,” “Ability to Judge Bus Size,” “Use of Horns,” “Aggressive in Traffic,” “Aware of Hazards.” The driver instructor would then proceed with the behind-the-wheel training with a clear understanding of what driving deficiencies may need correcting, and ensure that the driver is able to perform the appropriate tasks to standard.

Currently, under normal circumstances, it is our practice to keep the driver in-service pending the outcome of the accident investigation.

However, if Division or Regional management feels the driver involved in the accident poses an imminent danger or threat to the safe operation of a bus (due to a serious driving deficiency or, possibly, a physical or mental impairment), do not hesitate to place the driver out-of-service until it has been determined that the driver is qualified to drive safely.

C. Seasonal Refreshers: These refreshers are conducted in preparation of operations during certain periods of the year. At a minimum, this refresher will be given in the fall, before the beginning of winter season, to all division’s drivers, and includes refresher topics appropriate for the region, imminent weather, environmental, and traffic conditions. The training will include topics/material appropriate for the season in question, using existing safety videos and lesson modules from the standard Driver Training School.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 23
D. Bi-Annual Refresher: This is a mandatory bi-annual (every two years) general defensive driving refresher. All in-service drivers will attend this refresher every two years to ensure they are using appropriate defensive driving habits/techniques (have not become complacent) and will follow the same content requirements of the “Return To Work” refresher listed in “A” above.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 24
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-13
DRIVER’S ANNUAL REVIEW OF DRIVING RECORD
SCOPE: This policy applies to all drivers for MV Transportation, Inc., including road call mechanics.

PURPOSE: The purpose of this policy is to achieve compliance with the Federal and State Motor Carrier Safety Regulations.

POLICY: It is the policy of this Company that all drivers submit, on an annual basis, a record of all violations of traffic laws committed while operating any type vehicle, other than parking violations, for which the driver has been convicted or forfeited bond during the preceding twelve (12) months, and that such record be reviewed by the Division General Manager and compared with the driver’s Motor Vehicle Record.

PROCEDURE:

The General Manager will request each driver’s Motor Vehicle Record at least annually and review it with the driving record submitted by each driver to determine whether the driver meets the minimal requirements for safe driving and be certain the driver is not disqualified from operating a motor vehicle.

The General Manager will review each driver's entire record including accident experience, road and ride observations, and the Driver Record of Violations submitted for the previous twelve months. The review will be completed by August 15 each year and the record retained in the driver's DOT qualification file.

The driver's manager/supervisor will conduct interviews with drivers whose records warrant counseling and corrective measures including refresher training. In considering counseling, great weight must be given to violations such as speeding, following too closely, reckless driving and improper or erratic lane changes. This counseling process will be properly and thoroughly documented.

Drivers convicted of two serious traffic violations as defined by the FMCSR, in a three-year period will be advised that they are subject to disqualification by the State issuing their drivers’ licenses.

Supervisors will remind drivers that they are to notify the company of any moving violation they receive during the year, whether on or off-duty.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 25
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-14

HAZARDOUS SUBSTANCE COMMUNICATIONS (RIGHT TO KNOW)
SCOPE: This policy applies to all employees of MV Transportation, Inc.

PURPOSE: The purpose of this program is to ensure that all MV Transportation, Inc. employees receive hazard communication training, and understand who to contact and where to go for environmental and safety information.

POLICY: It is the policy of this Company to recognize that Federal and state laws govern employees' access to information on very hazardous substances. MV Transportation, Inc. will provide federally and/or state mandated information, training and safety equipment to all employees that work with hazardous chemicals in order to reduce the possibility of accidental exposure and to comply with the requirements of the OSHA Hazard Communication Standard.

The Maintenance Department of MV Transportation, Inc. is responsible for maintaining all buses/vehicles in good working condition.

The Company uses certain chemicals that require specific precautions to be taken to protect employees' health. Therefore, it shall be the policy of MV Maintenance to communicate any hazards associated with the handling of hazardous chemicals to our employees and contractors and have Material Safety Data Sheets and a current Chemical Substance Inventory for all chemical substances in use at a given maintenance facility on hand for reference as needed.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 26
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-15

MULTIPLE MOBILITY DEVICE UNLOADING
SCOPE: The policy applies to all MV employees who operate buses or other revenue vehicles.

PURPOSE: In the event that multiple passengers in mobility devices are being de-boarded at the same location, this policy is set forth to avoid passengers left in the vehicle from potentially driving off a deployed lift as they are waiting for the driver. In addition, this policy will reduce the hazard that a deployed lift represents to the walking, jogging and biking public.

POLICY:

Multiple de-boarding passengers with mobility devices.

1. Drivers shall un-secure only the mobility device that they intend to unload and take custody unless others must be unsecured and moved in order to get another device off.

2. Lift must be placed in stowed position as driver exits the vehicle with the passenger.

3. Lift will be re-deployed as the driver prepares the next passenger to de-board the vehicle.

TRAINING
All new drivers will be instructed on the use of the lift and de-boarding multiple mobility devices at the same location. This instruction will take place while the driver is undergoing MV new-hire training. All current and existing Drivers will have this revised policy made part of their annual safety meeting training sessions and covered at least once a year in future safety meetings. All Operators will sign an acknowledgement sheet confirming the training. The Acknowledgement Sheet will be maintained as part of their individual training file.

COMPLIANCE MONITORING
All General and Safety Managers will be responsible to ensure compliance with this policy by having their staff monitor compliance of their operators.

This policy only applies when de-boarding multiple passengers in mobility devices at the same location.

Any disregard of this policy will result in progressive discipline steps which is the same as any major infraction violation of employee rules as outlined in the MV employee handbook.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 27
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-16

PASSENGER AND DRIVER SEATBELT POLICY
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate buses or other revenue vehicles PURPOSE: The safety of our passengers and drivers is the company’s paramount consideration and the reason for this policy, as traffic conditions may require the vehicle operator to make sudden stops, turns, or maneuvers. The wearing of a seatbelt ensures a safer ride and minimizes the potential for injuries to passengers and drivers.

POLICY: It is the policy of MV Transportation, Inc. that all persons (passengers and driver) being transported in vehicles equipped with passenger safety belts (seat belts) shall be required to properly don/wear the seatbelts prior to the vehicle’s movement.

Drivers must check passengers prior to vehicle movement to ensure all seat belts are properly worn and fastened. Drivers will assist in fastening and unfastening seatbelts upon request or if the driver feels the belt is not worn correctly. This includes fastening the seatbelt/shoulder harness for those using wheelchairs/scooters. In addition to fastening seatbelt/shoulder harnesses for passengers in wheelchairs, the operator must secure all wheelchairs and scooters by ensuring that the wheels are properly restrained/tied-down and the brakes are locked prior to vehicle movement.

Customers who refuse to wear seatbelts or seatbelt/shoulder harnesses will not be transported. However, an exception may be made for customers whose disability prohibits them from wearing seatbelts provided the procedures set forth below are followed.

Passenger refusal or special request: If a passenger refuses a seatbelt or requests the belt be worn loosely because of a disability, the operator must call into dispatch and must not move the vehicle until cleared by a supervisor or dispatch. In vehicles equipped with DriveCam devices, the driver is also required to activate the DriveCam device via the manual activation button and restate the passenger’s refusal to don the seatbelt or to have the seatbelt fastened in a loose manner.

Note: If the dispatch function is not performed by MV Transportation the drivers is still required to call in to dispatch, (for recording purposes only) and record the refusal on the DriveCam device.

TRAINING:

All new drivers will be instructed on the use of seat belts in vehicles equipped with seatbelts. This instruction will take place while the driver is undergoing MV new-hire training. All current and existing Drivers will have this revised policy made part of their annual safety meeting training sessions and covered at least once a year in future safety meetings. All Operators will sign an acknowledgement sheet confirming the training. The Acknowledgement Sheet will be maintained as part of their individual training file COMPLIANCE MONITORING:

All General and Safety Managers will be responsible to ensure compliance with this policy by having their staff monitor compliance of their operators.

This policy only applies to vehicles equipped with seatbelts and shoulder harnesses. These devices are to be used by all riders, including those who use wheelchairs as well as those who use vehicle seats, if seatbelts and/or shoulder harnesses are provided at seating locations.

Any disregard of this policy will result in progressive discipline steps which is the same as any major infraction violation of employee rules as outlined in the MV employee handbook.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 28
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 29
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-17

SUBJECT TITLE
SCOPE: This program applies to all MV Transportation, Inc. (MV) employees who wear any type of respirator (except a nuisance dust mask). Visitors and outside contractors are to also be informed of all identified respiratory hazards when in affected areas.

POLICY: It is the policy of MV Transportation to provide proper protective equipment in areas containing airborne concentrations of hazardous chemicals or other airborne contaminants.

IDENTIFICATION OF HAZARDS:

MV will attempt to utilize ventilation and other engineering controls to minimize airborne contaminants. Nevertheless, MV employees periodically may be exposed to circumstances which require the use of respiratory protection. Such situations will usually involve the use of solvents, paints, strippers, cleaning compounds, and certain fuel products. Welding, grinding, cutting, or other metal work may also require respiratory protection. The local Safety Manager and Facility Manager will determine the appropriate respiratory protection required for a given area of operation and post a list as follows:

The operations or areas listed in Table 1 have been identified as having the potential for respiratory hazards:

Area/Operation Type of Respirator Required
Spot Painting Half-face APR, equipped with
HEPA filter cartridges
Table 1. Areas where Respiratory Protection is Required Training in hazard recognition for employees will be conducted by local maintenance management. If conditions during a particular job are grossly different from those anticipated, the employee should contact his supervisor for instructions on the appropriate respiratory protective measures.

ACTION LEVELS: MV Transportation has established certain action levels, or criteria, concerning the use of respiratory protection. The following conditions will always require the use of respiratory protective equipment:

1. IDHL conditions (Immediately Dangerous to Life and Health).

2. Oxygen deficient (19.5% oxygen) or enriched (25% oxygen) atmospheres.

3. Atmospheres with exposures exceeding established exposure limits (PEL, REL, TLV)

4. Atmospheres containing or potentially containing airborne biological hazards.

5. The presence of toxic or irritating contaminants for which no exposure standards have been established.

6. Valid reports of previous injury, illness, or symptoms of exposure related to airborne contaminants at a particular location.

7. Presence or potential for release of flammable or explosive gases, vapors, or dusts.

8. Airborne asbestos concentrations of 0.01 fibers/cc or greater.

9. Unknown atmospheres determined to have a reasonable potential for any of the above conditions to exist.

Other conditions or combinations of conditions may require the use of respiratory protective equipment as well. Such determinations will be made by the local GM/maintenance manager in consultation with his/her Area Safety Director or VP of Safety. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 30
SELECTION OF RESPIRATORY EQUIPMENT:

The General Manager/maintenance manager, in consultation with his/her Area Safety Director or VP of Safety will determine the appropriate respiratory protective equipment for each project or task. Selection will be based upon the anticipated hazards present at the work site. Only NIOSH-approved respiratory equipment will be used by all MV employees. Table 2 gives general guidelines for determining appropriate respiratory protection. The Purchasing Department will assist with all purchases of respiratory equipment.

Condition Recommended Equipment
Particulate contamination only, less than 10x the PEL Half-face APR, equipped with HEPA filter cartridges, or half-face supplied air respirator operated in
continuous flow mode
Particulate contamination only, 10-50x the PEL Full-face APR or PAPR, equipped with HEPA filter cartridges, or full-face supplied air respirator,
operated in continuous flow mode
Chemical contaminants, 10-50X the PED and less
than 1000 ppm (1%) regardless, skin or eye hazard
Half-face APR, equipped with approved chemical
cartridges, or full-face supplied air irritant, splash or projectile respirator, operated in continuous flow
mode
Concentrations of any particulate contaminant greater
than 50x the PEL or greater than 100 ppm (1%)
regardless, IDLH conditions, presence of
contaminants with poor warning properties, oxygen
deficiency or enrichment, or the presence of unknown
atmospheres
Full-face supplied air respirators, operated in the
positive pressure, pressure-demand mode (SCBA,
airline)
Table 2. General Guidelines for the Selection of Respiratory Equipment CHANGING OF RESPIRATOR CARTRIDGES:

HEPA cartridges are to be changed when breathing through them becomes difficult, or when they become wet or otherwise damaged.

Chemical cartridges will be changed at the first sign of contaminant breakthrough, or when the cartridge becomes wet or damaged. In high-use conditions, chemical cartridges will be changed at least at the end of each workday.

CLEANING AND STORAGE OF RESPIRATORS:

Each employee will clean and disinfect any respirator they use. They will clean the respirator at least at the end of each work day that it is used. If a respirator is used by more than one employee, it will be fully cleaned and disinfected between each use.

Contaminant Cartridge or Canister Color
Acid gases White
Hydrocyanic acid gas White with a 1/2 inch green stripe Organic vapors Black
Ammonia gas Green
Acid gases and ammonia gas Green with a 1/2 inch white stripe Carbon monoxide Blue
Acid gases and organic vapors Yellow
Hydrocyanic acid gas and chloropicrin vapor Yellow with a 1/2 inch blue stripe Acid gases, organic vapors, and ammonia gases Brown
Radionuclides Purple (Magenta)
Particulates Canister color previously designated, with a 1/2 inch gray stripe
Table 3. Color Codes for Respirator Cartridges and Canisters © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 31
Cleaning may require the use of special decontamination solutions or procedures. At a minimum, cleaning of cartridge-type respirators will consist of removing the respirator cartridges and washing the facepiece in a detergent solution, followed by a thorough rinse. Hood respirators should be thoroughly wiped out with a disinfectant solution and allowed to dry. Disinfection may be done with alcohol wipes or a solution of 2 tablespoons
Clorox to a gallon of water. The Clorox solution will be used to disinfect any respirator that is to be stored for more than three days.

After use, each respirator will be cleaned and disinfected, allowed to dry, and placed in a sealed plastic bag for storage. Respirators assigned to a single person shall be clearly marked. They will be stored in a single layer, in a manner that does not distort the facepiece, and objects shall not be placed on top of respirators.

Respirators should be placed on hook or hangers, and not left in the open work area.

INSPECTION OF RESPIRATORS:

Respirators will be inspected by employees for defects and missing parts prior to each use, and during each cleaning and disinfection procedure. Necessary repairs will be made, and missing parts will be replaced before the respirator is put into service. The Department Supervisor will also perform a monthly inspection of respirators to ensure that they are being properly maintained. The Facility Manager will also perform quarterly inspections, and random inspections as appropriate. Inspections will be documented and retained in facility file.
who use respirators should have an examination at least annually, or more often, as determined by the company physician. Employees who choose to be tested will receive the full results of all test and analyses performed.

FIT TESTING: All employees will be qualitatively fit-tested prior to using respirators. Employees may be fit-tested and approved for additional respirator types. No employee may wear any respirator without being fit-tested for that size and model. Fit-tests will be performed whenever there is significant change in the physical features of the respirator wearer.

PROHIBITED PRACTICES:

1. Certain conditions interfere with the proper sealing of the respirator face piece. Other practices may increase the user's risk of exposure or injury. The following practices are forbidden for MV employees wearing any respirators EXCEPT hood respirators:

2. Wearing of beards, sideburns, facial hair or headpieces

3. that extend beneath the sealing surface of the respirator face piece.

4. The following practices are forbidden for ALL MV employees wearing any type of respirator:

5. Eating, drinking, or smoking while wearing a respirator.

6. Wearing glasses or jewelry that interferes with the proper sealing of the respirator.

7. Wearing contact lenses while using respirators.

8. Wearing earrings while using respirators.

9. Wearing a shared respirator while suffering from an infectious disease.

10. Altering or modifying any part of function of a respirator in such a manner that would impair its designed functioning or void its NIOSH/MSHA approval.

TRAINING AND INFORMATION PROGRAM:

The Respiratory Training Program is designed to inform MV employees of the proper methods of evaluating and controlling exposures to airborne contaminants. They will also be trained by supervisors and local maintenance managers in the proper use and maintenance of respiratory equipment. All training must be documented, with a copy of such document kept on file at the facility The following information will be covered in the training program:

1. A copy of the OSHA Respirator Protection Standard

2. A copy of this Company policy regarding respirators

3. Signs of symptoms of respiratory exposures
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 32

4. Types of airborne contaminants

5. Areas and operations requiring the use of respirators

6. Types of respirators

7. Methods for selecting respirators

8. Limitations of respirators

9. Inspection and maintenance of respirators (including hands-on exercises)

10. Qualitative fit testing
DEFINITIONS: Certain words and terminologies appear frequently in the OSHA standards, and in the material safety data sheets (MSDS). This section gives definitions for many such common terms. The meaning of these words is important in understanding how to select and use proper respiratory protection.

Aerosol - Any finely divided particulate matter that has a tendency to remain in the air. Aerosols can be solids (dusts, fumes) or liquids (mists, fogs).

Air-Purifying Respirator (APR) - Any respirator designed to filter, absorb, or otherwise remove contaminants from the surrounding atmosphere.

Air Sampling - Any process used to collect and analyze the contents of air in a given area.

Airline Respirator - A respirator designed so that air flows from a remote location (such as a compressor or air tank) through a hose, to the face piece.

Atmosphere-Supplying - Any respirator designed to receive air from a clean source, independent of the surrounding atmosphere Canister - The filtering and/or absorbing element used in gas masks, usually resembling a large metal can with a threaded fitting on one end, and a hole for air intake in the other.

Cartridge - The filtering and/or absorbing element used in air purifying respirators. They may be short metal or plastic cylinders, and are usually threaded on one end, with a hole for air intake on the other.

Continuous Flow - Airflow design which forces a constant flow of air through the respirator face piece.

Demand Flow - Airflow design which requires a negative pressure inside the respirator face piece to open the admitting valve and allow fresh air to flow inside.

Dust - A finely divided solid produced by crushing, grinding, or abrading a material. It is not chemically different and it has the same basic properties as the original substance.

Dust Mask (Nuisance) - A mask designed to filter large particles from the air. Dust masks are not generally considered effective respiratory protection for most contaminants.

Fog - A liquid aerosol that has become concentrated enough to obscure vision.

Full Face Piece - A face piece designed to cover the entire front of the face.

Fume - A very fine, solid aerosol formed by heating metals to high temperatures. Fumes are mainly encountered when welding or cutting zinc and magnesium containing metals.

Half Face Piece - A face piece designed to cover the nose, mouth, and chin area of the wearer.

HEPA Filter - High Efficiency Particulate Air filter; used to remove very small aerosols from the air, including asbestos fibers and fumes.

Hood Respirator - A respirator designed to cover the wearer's entire head and shoulders. Air flows into the hood through a hose, and out the bottom of the hood.

Mist - A liquid aerosol.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 33
Negative Pressure - A face piece design which allows the air inside the respirator face piece to fall below that of the atmosphere outside the face piece. If a leak develops contaminants will be drawn into the face piece.

Occupational Exposure Limit - An industry-accepted guideline for safe concentrations of an airborne contaminant. The PEL, TLV, and REL are all occupational exposure limits. The best practice is to use the lowest of the three values.

Organic Vapor - A gaseous form of matter, formed by the evaporation of an organic compound.

PARP (Powered Air Purifying Respirator) - An air purifying respirator which uses a battery-driven fan to force air across the filter cartridges and through the user's face piece. PAPR allow easier breathing and are cooler to wear than standard APR.

PEL (Permissible Exposure Limit) - A value established by the Occupational Safety and Health Administration (OSHA). It is the maximum concentration of an airborne contaminant to which a worker may be safely exposed for an 8-hour day. The PEL is a legal, regulatory limit, not a recommendation.

Positive Pressure - A face piece design which ensures that the air pressure inside the respirator face piece is always greater than the pressure outside the face piece. This way, if a leak in the mask develops, air flows out of the face piece.

Pressure Demand Flow - Airflow design which maintains a pressure inside the face piece that is constantly greater than outside, even when the wearer is breathing heavily.

Protection Factor - A number which indicates the effectiveness of a respirator. The occupational exposure limit is multiplied by the protection factor to determine the highest concentration of a contaminant from which the respirator will protect a worker. The formula is PF x OEL = MUC. (PF = Protection Factor, OEL = Occupational Exposure Limit, MUC = Maximum Use Concentration) REL (Recommended Exposure Limit) - An occupational exposure limit published by the National Institute of Occupational Safety and Health (NIOSH). The REL is a guideline, not a legal limit.

SCBA (Self-Contained Breathing Apparatus) - Any of a variety of respirators designed to receive air and/or oxygen from compressed gas tanks carried in a harness of the back of the wearer.

STEL (Short-Term Exposure Limit) - The highest concentration of an airborne contaminant to which a worker may be exposed for 15 minutes or less.

TLV (Threshold Limit Value) - An occupational exposure limit published by the American Conference of Governmental Industrial Hygienists (ACGIH). The TLV is a guideline, not a legal limit.

SUPPLEMENT A: HOW TO PERFORM FIT TEST:

The fit test is necessary to ensure that a respirator provides the desired protection. The following text provides basic instructions for performing respirator fit tests. The fit testing should be conducted by a knowledgeable individual, capable of determining pass or fail criteria.

Fitting the Face Piece: The wearer should be shown how to put on the respirator, and adjust it properly. The tester should examine the mask to ensure that it appears to be correctly adjusted. The mask should be fairly comfortable. Straps should not be pulled too tight, causing them to dig into the skin. The respirator should allow the worker to wear any necessary safety equipment, such as hard hats, earmuffs, etc. If using a tight-fitting face piece (i.e. not using hood-type respirators) the wearer should not have any interfering facial hair, such as beards or stubble.

Positive Pressure Test (not applicable to hood respirators): The wearer should seal off the exhalation valve on the respirator, and exhale gently into the face piece. If the respirator fits properly, a slight pressure should develop in the mask, with no sign of leakage.

The design of some respirators makes this test difficult.

Negative Pressure Test (not applicable to hood respirators): The wearer should seal off the cartridge inlets, inhale, and hold his breath for about 10 seconds. A vacuum should be created inside the face piece, collapsing it slightly. Air should not leak into the face piece. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 34
Qualitative Fit Test (challenge atmosphere): The qualitative fit test places the respirator wearer in an atmosphere which contains a readily detectible contaminant. If the respirator fits properly, the wearer should not be able to detect the contaminant during the test.

The testing agent recommended is stannic chloride, the component found in ventilation smoke tubes. It is irritating and easy to detect in small concentrations. A saccharin mist may also be used. Respirators should be equipped with HEPA filter when using these agents.

Isoamyl acetate (banana oil) may also be used. Organic vapor cartridges should be used when testing with isoamyl acetate.

A. Setting Up The Test:

Select an open, well-ventilated area for the fit test. Suspend a plastic drum liner or trash bag from the ceiling, at a height that will allow a person to stand with their head and shoulders inside the liner or bag. Prepare a smoke tube by breaking off both ends, and attaching a rubber squeeze bulb to the end of the tube. Smoke should come from the open end of the tube when the bulb is squeezed.

Respirator wearers should stand underneath the bag while smoke is pumped inside. Three or four puffs of smoke are usually sufficient.

Stannic Chloride is an eye irritant. The eyes should remain closed during the test if the wearer is fitting a half-face respirator.

B. Exercises During Testing:

To ensure that the respirator will provide adequate protection, wearers should perform exercises that simulate work movements. The following paragraphs describe recommended exercises for fit testing.

Exercises for Tight-Fitting Face Pieces:

1. Breath normally

2. Breathe deeply

3. Turn head from side to side

4. Look up and down

5. Shake head fairly rapidly

6. Talk, recite alphabet, or read a prepared text
Exercises for Hood Respirators:

Use the same exercises as for tight-fitting respirators, and:

1. Hold arms out in front, and move torso from side to side

2. Hold arms over head

3. Bend down and touch toes. (During this exercise the tester may have to puff additional smoke around the bottom of the hood since the wearer will likely be out of the bag.)
C. Fit Test Form:

The tester should complete the respirator fit test form, indicating the wearer's name, the size, brand, and model respirator used, test agent, name of tester, whether the wearer passed or failed the fit test, and the date. Both the tester and the respirator user should sign the fit test form. The respirator fit test form should be filed in the employee's permanent personnel record. A copy should also be filed in the respiratory protection folder, under fit test records.

Reference 29 CFR 1910.134 Respiratory Protection
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 35

RESPIRATOR FIT TEST RECORD
Date: Person Administering Test (print name):

Signature of Person Administering Test:

Employee Number: Employee
Name:

Employee
Signature:

Respirator
Brand:

Facepiece
Type: Size:

Cartridge Type: TC Number:

Test
Agent:

Passed Failed
Respirator not approvedby FSM Employee not fit-tested forrespirator Beard interfering with seal Wrong type of cartridges beingused Wrong facepiece typebeing used Respirator improperly stored Respirator damaged Cartridges clogged or used up
Respirator not cleaned at end of shift Contact lens worn with respirator Respiratorillegally modified APR used in IDLH atmosphere No inspection records available
1 copy to Personnel Department, 1 copy to Safety Department (Respiratory Folder) © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 36
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-18

DRIVERS - PREPARED FOR WORK
SCOPE: This policy applies to all drivers for MV Transportation, Inc.

POLICY: It is the policy of this company that all drivers are professionals who come to work well rested and prepared to provide a full measure of customer service.

PROCEDURE:

The company is committed to the safety of its passengers and employees. All drivers must arrive at work on time and properly rested.

Drivers are to be licensed in the State where they have true, fixed, and permanent homes and principal residences, and to which they have the intention of returning after an absence involving an assignment.

Grooming and uniforms must be in accordance with company policy.

DOT Logs (where applicable), DOT medical card, and Driver's License must be valid and current.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 37
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-19

DRIVERS - PROVIDING FIRST AID
SCOPE: This policy applies to all drivers for MV Transportation, Inc.

POLICY: It is the policy of this Company that in the event of an injury or illness involving a passenger, a driver will contact dispatch and have them call emergency medical response providers (911). MV Drivers are not trained in emergency medical response/treatment and are not expected nor encouraged to provide such services/assistance.

PROCEDURE:

The driver will attempt to identify any persons aboard, such as a doctor, nurse, or other person trained in medical treatment/first aid, who could assist an ill or injured passenger. If there is no professional help aboard, the driver is to summon professional medical help by calling dispatch, who, in turn, will call 911 for local emergency response.

No driver is required to make physical contact with any person where there is any evidence of spilled blood or other body fluids. This issue is covered under another policy relating to Blood-Borne Pathogens.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 38
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-20

ENERGIZED CIRCUITS AND EQUIPMENT - SAFE WORK PRACTICES
SCOPE: This policy applies to all employees in work areas with electrical circuits or equipment operating at nominal voltages of 50 volts or more.

POLICY: It is the policy of MV Transportation, Inc. to recognize the serious hazards posed by energized electrical equipment and ensure that all employees will comply with all applicable requirements of national and local electrical codes.

Only experienced, certified electricians will be allowed to perform installation and repairs of electrical circuits and equipment. LockOut/Tag-Out (LO/TO) procedures as described in this manual will be used when working on energized circuits or equipment.

RESPONSIBILITY: It is the responsibility of all supervisors and employees to handle electrical equipment according to codes (national and local) as well as to use safe work practices.

PROCEDURES: The following procedures must be followed by all employees performing work on electrical circuits and equipment:
• Before any inspection or repairs are made to electrical equipment or circuits (including wall receptacles and lighting fixtures), it will be de-energized, and if necessary, locked out as described in this manual - Lockout/Tagout Procedures. • Electrical work involving live circuits will not be performed in flammable or explosive atmospheres. • Conductive clothing, such a jewelry and watches, will not be worn while performing electrical work unless adequately insulated.
• If work is to be performed near power lines, MV management will contact the power company to have the lines de-energized and grounded, if possible. The General Manager will also consult with facility electricians or electrical contractor. • Unqualified employees and all equipment will be kept at least 10 feet from overhead power lines. • When mechanical equipment is being operated near overhead power lines, employees standing on the ground will not touch the equipment.
• Portable ladders used for electrical work will not be constructed of metal, nor will they have metal strips or other conductive materials affixed to the side rails.
• No work, including the handling of power and extension cords, will be performed while the employee or his clothing is wet or damp.
• No electrical work will be performed outdoors during rainy weather. • Adequate lighting must be in place for all work.
• Alerting techniques must be used to warn other workers in the area of any electrical hazard. Alerting techniques may be one of the following:
o Safety signs and tags
o Barricades
o The presence of another person acting as an attendant ELECTRICAL EQUIPMENT AND TOOLS:

All tools and equipment which use or may come in contact with electrical currents must meet the following requirements:
• Tools and equipment will be kept in good working condition. Employees will inspect tools before each use and at the end of each shift. Defective equipment will be tagged and removed from service. • Tools will be used consistently with their designated purpose. • No attempt will be made to improvise insulation on tools, such as taping. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 39
• Conductors and equipment shall be protected in accordance with their rated loads. • Electrical cords will not be used for raising, lowering, or otherwise handling portable electric equipment. • Proper fuse handling equipment should be used for removing and replacing uses. • Any ropes or lines used in electrical work must be non-conductive.

A. Splices:
• Power cords and conductors will be spliced or joined using properly designed connectors, or by soldering, brazing, or welding. • All joints, splices, and free ends of power cords and conductors will be covered with an insulation equivalent to that of the conductor or with an insulating device suitable for the purpose.

B. Markings:
• Markings on electrical equipment will show voltage, wattage, and ratings as necessary. • Each service, feeder, or over-current device must be legibly marked to indicate its purpose unless it is arranged so the purpose is evident.

C. Guarding:
• Live parts of electrical equipment operating at 50 volts or more will be guarded by approved cabinets or enclosures, or by locating the live parts so they are not subject to accidental contact. • Entrances to guarded location containing live electrical parts will be marked with appropriate warning signs.

D. Grounding:
• The path to ground from circuits, equipment, and enclosures shall be permanent and continuous. • Equipment located in wet or damp locations will be grounded. • Equipment used in metal tanks or on metal floors will be grounded. • A grounding electrode conductor must be used to connect both the equipment grounding conductor and the grounding electrode conductor to the grounded circuit conductor on the supply side of the system disconnecting means or over-current devices.
• Equipment and tools used in damp or wet area will be connected to circuits equipped with a Ground-Fault Interrupt system (GFI). This system will be installed and maintained by a qualified electrician. • Double-insulated tools are exempted from grounding requirements.

E. Flexible Cords and Cables:
• Flexible cords and cables are not to be used as substitutes for fixed structural wiring where they are attached to building surfaces, concealed, or run through floors, walls, ceilings, doorways, windows, and similar openings. • Flexible cords will be used only in continuous lengths, without splice or tap, except that hard service flexible cords No. 12 or larger may be repaired if properly
• spliced.
• Flexible cords must be connected so that strain relief is provided to prevent pull from being transmitted directly to joints or terminal screws.
• All extension cords will be UL-approved, of the three-prong grounding type, with the grounding prong intact. • Employees will avoid kinking and excessively bending extension cords. • The ground wire on plug adapters will not be cut and must be properly attached to wall outlet. • No more than one plug adapter may be used on a duplex wall receptacle.

F. Work on Live Circuits:
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 40
• If work on live circuits is unavoidable, it will be performed only by a qualified, experienced electrician, and only with the approval of the General Manger. The electrician and the General Manager will determine appropriate protective measures which shall include but not be limited to the following:
o At least 2 people will be present during the work.
o Only double-insulated power tools, and insulated hand tools will be used. o Work will be performed using the "one-hand rule". (The one-hand rule states that one hand will remain at the side or in the pocket, so in the event of contact with energized components, electrical current would be less likely to flow across the chest area. Current flow across the chest could result in cardiac arrest or other heart damage.) Note: If two hands are necessary, certified lineman's gloves will be work.

INSPECTIONS: The General Manager will inspect electrical circuits and apparatus each month during general safety audits.

NOTE: ALL RECEPTACLES WILL BE TESTED FOR REVERSE POLARITY.

Division supervisors and employees are responsible for examining tools and apparatus for defects in their work area. Such defects should include, but not be limited to, missing covers, frayed insulation, loose connections, burning smells, crackling noises, etc. Any problems should be reported to the Facility Manager for immediate correction.

Reference OSHA 29CFR 1910.301-308 and 29CFR 1910.331-335.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 41
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-21

FACILITY EMERGENCY ACTION PLAN
SCOPE: This policy affects all MV Transportation, Inc. Divisions.

POLICY: It is the policy of this Company that each MV facility (Division) develops and implements a written Emergency Action Plan.

This plan must address, at a minimum, the elements specified in the Minimum Requirements for Emergency Action Plans.

RESPONSIBILITY: All General Managers are required to develop, maintain, update and provide necessary training to ensure employees are aware of various life threatening situations, and know appropriate procedures to be followed during an emergency event. The Safety Department and the Area Safety Directors are available to assist as needed.

MINIMUM REQUIREMENTS FOR EMERGENCY ACTION PLANS:

Emergency Action Plans used by MV Transportation, Inc. (MVT) facilities must include the following elements:
• Persons responsible for implementing and updating the plan. • Methods of notifying employees of emergency situation. • Map of facility, clearly indicating exits.
• Methods to be used for marking exits.
• Requirements for keeping exits clear.
• Methods and routes of evacuation.
• Any codes used to identify specific events.
• Phone numbers for local police, fire and medical services. • Phone numbers for any Facility Emergency Action personnel. • Employee training and drills.
• Posting requirements.
• Inspection procedures.

Placement of buses/vehicles for security and safety.

Specific actions for dealing with the following emergencies/contingencies:
• Severe weather
• Bomb threats
• Fire and explosion
• Flooding
• Sabotage
• Snipers or shooters
• Procedures for plant shutdowns
• Hurricanes and tornadoes
• Civil strife
• Earthquakes
• Heighten security levels
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 42
A. General Requirements:

The Facility Emergency Action Plan is a written program addressing all the elements listed above. The plan should be simple and direct, using uniform emergency procedures (i.e.: evacuations). Emergency drills must be performed at least annually.

The emergency action plan needs to address the specific actions your location will take if an emergency occurs. Management and supervisory employees should be aware of any specific actions they or other designated employees are to take during the emergency.

General Managers need to ensure all Division employees are knowledgeable/trained with the contents of the plan and the specific actions required from them in case of emergency. General Managers must provide an updated copy of the plan to their respective VP of Safety.

The VP of Safety and the Area Safety Directors are available to assist General Managers in drafting their Division's Emergency Action Plan.

EMERGENCY ACTION PLAN TEMPLATE:

The following is the template for MVT facilities’ Emergency Action Plans. This template provides minimum requirements and can be modified to meet local requirements and/or operating environment.

Persons Responsible for Plan Implementation:

General Manager: The Facility Manager is responsible for maintaining and updating the plan. The General Manager must approve all revisions or changes to procedures specified in the written plan. This individual is responsible for ensuring that emergency equipment remains accessible, and is in good working order. The Genearl Manager is also responsible for scheduling drills and employee training sessions. Training must be documented.

General Managers are responsible for the following:
• Inspecting and maintaining emergency equipment located in their respective areas. • Ensure that all employees receive the necessary training and information specified under this plan. • Properly maintain any signs, bulletin boards, posters, or other information posted in their area. • Ensure the orderly evacuation or relocation of their employees during emergencies and drills. • Document all training and retain such documentation in the Division’s training file.

Employees: Division employees are responsible for attending scheduled training sessions, familiarizing themselves with the location of exits, understanding the facility’s emergency notification systems, and following the instructions of this plan and their supervisors.

TEMPLATE / FORMAT
A. Facility Notification System:

The MV Transportation, Inc. facility located at _________ is equipped with a system of fire alarms. These alarms include smoke detectors and employee-activated alarms. Hearing any of these alarms indicates that an emergency situation has occurred somewhere in the facility. Instructions for appropriate action will be issued by management/dispatch. If instructions are not received immediately, employees should report to the parking lot or other designated safe location, and remain there until dismissed by their supervisors.

Management is responsible to assure all employees are accounted for and out of the building.

The MV Transportation, Inc. facility located at ________ is also equipped with a facility-wide public address system. In the event of an emergency, instructions will be issued over the PA system, stating the nature of the emergency, and the appropriate action to be taken.

B. Facility Map:

A map of this facility (Appendix A), clearly identifying emergency exits, alarms, and equipment is posted on bulletin boards. Maps must be posted in all employee common areas and dorm rooms.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 43
C. Marking of Exits:

All emergency exits at MV facilities shall be clearly marked; using illuminating signs (where applicable) marked “EXIT”, in letters at least 6 inches high.

Doors that do not lead to exits, but might be mistaken as such shall be clearly marked “NOT AN EXIT.” D. Emergency Exits Requirements:
• MV facilities must be equipped with a sufficient number of exits to allow the rapid and orderly evacuation of all personnel. • Emergency Exits and the approach to Exits must be kept clear at all times. • Emergency Exits doors must remain unlocked at all times during hours of operations or while employees are present. They are to be unobstructed at all times.
• All Emergency Exits must discharge to a street or other open space (parking lot, etc) that gives ready access to a public way. • Emergency Exits doors serving 50 or more people must swing in the direction of exit travel. • In hazardous areas, or where there is a chance that one Emergency Exit may become blocked by fire or smoke, at least two separate and remote Emergency Exits must be in place.
• Doors to any employee work area must be designated so that workers cannot be locked inside a room at any time.

E. Methods and Routes of Evacuation:
• Evacuation involves removing employees or customers from the facility/building. It is used when conditions inside the facility buildings become threatening to the life, health and/or safety of occupants, such as in the instance of fires and explosions. • Relocation involves moving employees from one facility to another. It is used in the event of external threats, such as severe weather, civil disorder or security contingency.
• Management should identify where to go when an emergency requires the evacuation of the facility or relocation to an alternate facility. Facility Evacuation Routes and Relocation Maps directing employees to the designated alternate location should be part of the written emergency plan (App. C & D). Management needs to identify essential equipment or supplies needed at the alternate site.
• The emergency action plan shall also include details on who (managers, supervisors, etc.) will perform specific duties, such as ensuring customers and employees receive instructions on how to safely exit the building. • MV managers may initiate either employee evacuation or relocation in an emergency. When an evacuation or relocation order is issued, employees and customers will be instructed where to go. Employees should report to this location and remain there until further instructions by their manager or other competent authority. Supervisors must account for all members of their work crews.

F. Phone Numbers for Fire, Police and Medical Services:

The following numbers are provided for use in emergencies and must be posted for employees to see (Appendix E):

POLICE: ____________________________________________________ FIRE: ____________________________________________________ MEDICAL AID: ____________________________________________________ BUILDING SECURITY: ____________________________________________________ BUILDING MANAGER: ____________________________________________________ GENERAL MANAGER: ____________________________________________________ © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 44
G. Employee Training and Drills:

All MV employees will receive initial training in the implementation of this Emergency Action Plan. Training will cover the contents of the plan and its required actions. Such training will be scheduled by the General Manager and documented at time of hire.

Subsequent training and drills will be performed and documented at least annually to ensure that employees remain familiar with the information in the emergency action plan, and proper evacuation and relocation procedures.

H. Posting Requirements:

Emergency exit information and emergency reporting information must be placed in a visible location in each work area. A copy of the Emergency Action Plan and the facility map should be located in an area where employees congregate – near general bulletin board and time clock.

I. Inspection Procedures:

The General Manager will review the condition of the facility’s emergency action preparedness program twice per year as part of a general safety audit. He will also perform random inspections as appropriate.

General Managers are responsible for ensuring the emergency equipment, posters, and information in their work area is kept in good condition and up-to-date. They will also ensure that all employed in their work crews receive appropriate training and orientation in the emergency action plan.

J. Facility Access Control:

Each facility must have designated procedures to control access to the facility. Facility access needs to be allowed or restricted as needed (i.e.: increased terror alert levels may dictate restricted access to the facility). Special consideration / regular inspection needs to be given to the following:
• Perimeter security fences
• Access gates/doors
• Employee-only areas
• Bus/vehicle holding lots
• Exterior/interior security cameras and lighting systems • Vendor access procedures
K. Bomb Threats:
• Employees will receive training on bomb threat procedures. A copy of the telephone bomb threat checklist is attached (Appendix B).
• All bomb threats must be promptly reported via the MV Event Notification procedures.

L. Unattended Baggage/Packages:

All employees must be encouraged to maintain a high degree of awareness for unattended bags or packages, particularly if they appear out of place or hidden. If it looks out of place, question it and notify management or local law enforcement authorities / security personnel (as appropriate). Employees will receive training on unattended baggage and package procedures.

M. Suspicious Individuals Or Activity:

All employees must be encouraged to maintain a high degree of awareness of their surroundings and working environment, and to take note of suspicious individuals or activities. Employees will receive training on suspicious individuals or activities procedures.

N. Fire and Explosion:

In case of a fire or explosion, the following procedure should be used:
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 45
• Immediately trigger the fire alarm and contact management. Inform them of the location, size and status of the blaze.

Managers will notify the fire department of the problem and dispatch additional personnel to assist in controlling the fire (as safety allows).
• Attempt to control the fire with the appropriate extinguisher, if this can be done safely. (implies mandatory fire extinguisher training annually)
• Wait for further instructions from management.
• Should evacuation or relocation be necessary:
• Shut down operations in the work area if these can be done safely. • Report to the location specified in the PA announcement, or as directed by the facility manager. • Remain at that location until instructed to go elsewhere.

O. Chemical Spills/Fuel Leaks:

On-site personnel will handle surface spills with absorbent. Immediately contact the Maintenance Department and your Area Safety Director if a spill cannot be handled by onsite personnel or if the spill impacts soil or waterway conveyance.

P. Flooding:

Flooding does not typically occur without warning. Some time for preparation is usually possible. The General Manager will determine the appropriate action to be taken in specific instances of flooding. Consideration should be given to facility shutdown procedures, protection of assets and individuals from flooding, employee parking access and electrical and fire hazards involved.

Q. Hurricanes, Tornadoes and Other Severe Weather:

Hurricanes and tornadoes involve damaging high winds, with possible lightening, rain, and hail damage. Hurricanes occur primarily off the Gulf and East coasts. Tornadoes can occur in any location, although they are most likely in the South and Midwest. Advance notice is usually given of hurricanes, but tornadoes can strike without warning. • Hurricanes - The General Manager will develop and implement site-specific facility shutdown and hurricane preparation procedures for each facility subject to hurricanes. Guidelines are available from local government emergency preparedness units and from the MV Safety Department.

Facilities located in hurricane-prone areas need to strongly consider purchasing supplies that can be used to secure and protect their building prior to the onset of hurricane season (typically August through December). The supplies would include items such as plywood (window/doors protection), plastic sheeting, duct tape, sand-bags, etc. These supplies need to be stored onsite for ready use when needed.
• Tornadoes and Other Severe Weather - A tornado or severe weather warning will be issued over the PA system. Specific instructions will also be given at this time.

DO NOT GO OUTSIDE to look at tornadoes!
In the event of a tornado, all employees should move to center rooms and corridors, away from windows, skylights, and other areas where there is potential for flying glass. Employees should remain in this area until the all clear is given.

R. Earthquakes:

Earthquakes are most prevalent on the West Coast, although they may occur almost anywhere. Buildings in areas prone to earthquakes should have appropriate design features, and additional steps should be implemented to prevent shifting and falling of flammable materials
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 46
containers, compressed gas cylinders, equipment lifts, etc. The General Manager of such Divisions should prepare site-specific procedures for dealing with earthquakes.

S. Civil Strife:

Civil strife may result from a variety of sources, including demonstrations and strikes. The General Manager and other management personnel will work together to issue case-specific instructions for employed facing such situations. If incidents occur spontaneously on company property, they must be reported to corporate management immediately via the MV Event Notification protocols. All employees are expected to cooperate fully with management and law enforcement agencies during such events.

T. Sabotage:

Any incident of sabotage which results in fire, injuries or other emergency situations will be dealt with as a standard emergency as previously described, except that the following additional procedures will be followed:
• The area or item suspected of being sabotaged will not be disturbed until facility security, law enforcement and/or the facility managers have had the opportunity to inspect it.
• Incidents of suspected sabotage must be reported immediately to the General Manager. The GM will call police as appropriate.
• Employees involved in the incident will remain in the area until dismissed by facility management, unless it is unsafe to do so.

U. Procedures for Facility Shutdown:

Each facility must have written facility shutdown procedures. This procedure should include the following elements:
• Operation/department shutdown priorities.
• Turning off burners and other gas-operated equipment. • De-energizing electrical equipment or circuits.
• Shutdown of fuel pumps / underground fuel tanks
• Storage of tools and equipment.
• Inventory procedures for shutdowns.
• Planned and unplanned shutdowns.
• Personnel responsibilities during shutdowns.
• Restoring operations.

Appendices:

A. Facility Map
B. Bomb Threat Checklist
C. Directions and Map to Evacuation Site
D. Directions and Map to Relocation Site
E. List of Emergency Phone Numbers
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 47
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-22

FLAMMABLE/COMBUSTIBLE LIQUIDS - HANDLING AND STORAGE
SCOPE: The guidelines contained in this section apply to all MV Transportation, Inc. facilities. The term "liquid", when used in this section refers to a flammable or combustible liquid.

PURPOSE: The objective of this policy is to establish procedures for the handling and storage of flammable materials that will prevent employee injury and damage to property.

POLICY: It is the policy of MV Transportation, Inc. that all employees will comply with proper storage and handling procedures for flammable and combustible materials, as described by the Occupational Safety and Health Administration (OSHA) and the Uniform Fire Code. MV Transportation, Inc. facilities will also comply with any additional requirements of local fire codes.

PROCEDURES: Many of the flammable materials used at MV facilities are stored in portable containers, or transferred to portable containers for use. Portable containers include glass bottles or jars, metal or approved plastic containers, safety cans, metal drums, approved portable tanks, and polyethylene containers. The classification of a liquid and the type of container will determine the maximum quantity of liquid permitted. Table 1 below lists the maximum quantities for various types of containers.

A. Labeling of Portable Containers:

All portable containers will be clearly labeled according to regulations. No other material shall be placed in the container, except that for which it is labeled.

B. Transferring Class I Liquids to and from Portable Containers:

Containers used for dispensing Class I flammable liquids shall be properly grounded. When transferring a liquid, both the dispenser and receiver should be bonded. When pouring a liquid from a portable container into a smaller container, they should be bonded. (An example would be pouring thinner from a safety can into a smaller can of paint.) Proper bonding and grounding minimizes the possibility of sparking produced by static electricity. Bonding and grounding can be accomplished by using alligator clips attached with a copper wire. The alligator clips are then attached to the containers to form a bond or ground.

C. Inspecting Portable Containers:

Portable containers should be inspected regularly to ensure that they remain in good working order. The facility manager will document the conditions of portable containers during periodic inspections.

Maintenance Center managers should perform frequent spot inspections. Employees should routinely examine containers before use.

A general inspection should include the following items:
• Make sure all caps and bungs are in place.
• Examine the containers for holes, cracks, chips, and corrosion. • Examine plastic and polyethylene containers for signs of softening and other degradation. • Ensure that smaller portable containers are properly grounded both at the container and the grounding point. • Ensure that smaller portable containers are equipped with jumpers for bonding. • Examine all vents and pressure relief devices.
• Ensure that containers are properly labeled.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 48

CONTAINER TYPE FLAMMABLE LIQUIDS
Class 1A Class 1B Class 1C Class II Class III
Glass or approved
plastic 1 pt 1 qt 1 gal 1 gal 1 gal
Metal (other than
DOT drums) 1 gal 5 gal 5 gal 5 gal 5 gal
Safety cans 2 gal 5 gal 5 gal 5 gal 5 gal
Metal drums (DOT
Spec) 60 gal 60 gal 60 gal 60 gal 60 gal
Approved portable
tanks 660 gal 660gal
660
gal
660
gal 660 gal
TABLE 1. CAPACITIES FOR PORTABLE CONTAINERS AND TANKS (from Table H-12, OSHA 1910.106) D. Inspecting Safety Cans:

Safety cans are the recommended method of transferring small quantities of flammable materials. Safety cans may not have a capacity of more than 5 gallons. They are equipped with flame arresters inside the spouts, self-closing lids, bonding points and jumpers. There are a few points to consider when inspecting safety cans. In addition to the points given above, the following additional items should be included:
• Ensure that flame arresters are in the spouts
• Check gaskets around spouts; when the can is tipped, no more than a few drops of liquid should leak out • Ensure that self-closing lids work properly
CONTAINER AND PORTABLE TANK STORAGE INSIDE FACILITIES:

Several general rules should be observed when storing flammable and combustible materials inside buildings. MV facilities do not currently utilize indoor storage tanks that exceed 660-gallon capacities. Should larger tanks be installed in a facility, additional considerations in Section 79 of the Uniform Fire Code and OSHA 1910-106 must be addressed.

General rules for storage and use of flammable and combustible containers and tanks include:
• Class I liquids may not be used in areas where traveling vapor may contact open flames or other ignition sources. • All containers should be kept closed when not in use. • Only empty containers previously used for storing flammable or combustible materials, shall be treated the same as flammable material containers. Only when containers have been thoroughly cleaned and certified as free from explosive vapors, may the containers be treated as normal, empty vessels. • Class I, II, or III-A liquids, including waste materials, may not be stored near exits, stairways, or any other location that could interfere with egress.
• Shelving used to store containers must be of substantial construction, adequately braced and anchored. Shelves should have a lip to prevent individual containers from easily sliding off. • Class I-A liquids may not be stored in basements.

A. Storage in Open Areas:

Flammable and combustible materials must be stored in fireproof cabinets or specially designed storage rooms. Portable containers may be used to transfer flammable materials. Quantities should be kept to the minimum amount necessary. For spray-finishing operations, quantities of flammable materials remaining outside cabinets or storage rooms are limited to the quantity of materials required for a single day's operation.
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B. Storage in Cabinets:

No more than 60 gallons of a Class I or II liquid, and no more than 120 gallons of a Class III liquid may be stored inside cabinets.

Storage cabinets for flammable and combustible materials must meet the following requirements:
• Equipped with self-closing, tight-fitting doors
• Labeled in conspicuous letter, "Flammable - Keep Fire Away" C. Metal Cabinets:
• Constructed of at least 18 gauge sheet metal
• Double-walled (including doors) with at least 1-1/2 inch air space • Doors equipped with three-point locks
• Constructed with at least a 2" sill at the bottom of the cabinet D. Wooden Cabinets:
• Constructed of at least 1" plywood
• Shall not break down or delaminate in a fire
• All joints rabbeted and fastened in two directions with flathead wood screws • Double doors (if so designed) shall have a rabbeted overlap of at least 1" • Hinges mounted in such a manner that they will not dislodge or loosen during a fire E. Inside Storage Rooms:

Large quantities of flammable materials should be stored in rooms specially designed for the storage of flammable materials. A flammable materials storage room should have the following design features:
• Appropriately designed and installed sprinkler system. Openings to other rooms equipped with a liquid-tight sill or ramp at least 4" high; in lieu of a sill or ramp, the floor may be recessed at least 4", or open-grated trenches draining to a safe location may be used.
• Shelves, racks, dunnage, scuffing, and floor overlays shall be constructed of at least 1" wood. • In rooms where Class I liquids are stored, electrical wiring, motors, and vent fans shall be approved for use in Class I, Division II Hazardous Locations; wiring and components for Class II and III areas must be approved for general use. • Ventilation systems must provide a complete change of room air six times per hour. • Ventilation switches must be installed outside the storage room; if Class I materials are stored inside the room, a pilot light must be installed adjacent to the ventilation switch.
• Each storage room must have at least one clear aisle, at least 3 feet wide. • Containers over 30 gallons may not be stacked on top of each other. • Dispensing shall be approved pump of self-closing faucet only. • Where Class I liquids are dispensed, drip pans equipped with spark arresters should be placed underneath dispensers; they should be checked and emptied regularly.

In addition to these design features, the quantity of material that is permitted in a storage room is limited, based upon the classification of the liquid, and the type of fire protection provided. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 50
Table 2 lists the maximum quantities of flammable materials allowed in a storage room:

Fire
Protection
Provided
Fire
Resistance Maximum Size
Total
Allowable
Quantities
(gals/sq. ft of
floor
area)
Yes 2 hours 500 square ft. 10
No 2 hours 500 square ft. 4
Yes 1 hour 150 square ft. 5
No 1 hour 150 square ft. 2
Table 2. STORAGE IN INSIDE ROOMS
DEFINITIONS: Certain terms appear frequently during the discussion of flammable and combustible materials. Particularly when working with materials of these natures, it is critical to understand the meanings of these terms. The following definitions are offered to help in understanding this section, and the applicable laws and regulations related to flammable and combustible materials.

Approved - Listed by Underwriters Laboratories or approved by Factory Mutual Engineering Corp.

Combustible Liquid - any liquid with a flash point at or above 100 F.

Container - a vessel designed to contain a liquid, including, but not limited to, a can, barrel, drum, bucket, or pail.

Flammable Liquid - any liquid with a flash point below 100 F.

Flash Point - the lowest temperature at which a liquid gives off enough vapors within a test vessel to form an ignitable mixture.

Portable Tank - any closed vessel with a liquid capacity greater than 60 gallons, not intended for fixed installation.

Safety Can - an approved container that holds no more than 5 gallons and has a spring-closing lid and spout cover designed to relive internal pressure when exposed to fire.

Liquid Class Flash Point Boiling Point
* 1A <73o F 100 o F
* 1B <73o F >=100 o F
* 1C 73o F - 100 o F NA
II 100o F - 140 o F NA
IIIA 140o F - 200 o F NA
IIIB 200 o F NA
*Some common examples of Class I liquids include gasoline, isopropyl alcohol, and some paint thinners. Kerosene, some heating oils, and diesel fuels are examples of Class II liquids. Motor oils, transmission fluid, and similar combustible substances which will burn, but do not do so readily, are examples of Class III liquids.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-23

OSHA RECORD-KEEPING REQUIREMENTS FOR INJURY AND ILLNESS SCOPE: The requirements of this section apply to all employees and all incidents in the workplace which are OSHA reportable injuries or illnesses.

PURPOSE: The objective of this policy is to designate reporting at MV Transportation, Inc. to establish uniform guidelines to administer the reporting and record-keeping requirements of OSHA.

POLICY: It is the policy of MV Transportation, Inc. to comply with OSHA record- keeping requirements.

RESPONSIBILITIES:

Every General Manager will designate a responsible individual to maintain the required OSHA records (OSHA Form 300A & OSHA Form 101 or equivalent) for the Division. The General Manager is responsible for certifying and posting the OSHA Form 300 from February 1 to April 1 of each year as outlined in Posting Requirements of this section.

A. OSHA Form 300:

The Log and Summary, or the OSHA Form 300 and 300A, are a convenient means of recording injuries and illnesses and for noting the extent and final outcome of each case. All entries to the log must be made within six (6) working days after the receipt of information that a recordable injury or illness has occurred, however, not every injury or illness in the workplace is recordable. The log shows when the occupational injury or
illness occurred, to whom, the regular job of the injured or ill person at the time of injury or illness, how much time is lost, whether the case resulted in a fatality, etc. The log consists of three parts; a descriptive section which identifies the employee and briefly describes the injury or illness; a section covering the extent of the injuries; and a section covering the extent of illnesses. At the end of the calendar year, the section to the right of the dotted vertical line is used to summarize the injuries and illnesses for the preceding year.

OSHA 300/300A Forms are available at the local Department of Labor Office or they can be ordered from Standard Register.

Determination of OSHA-recordable cases:

After every injury the records custodian will determine whether the case is OSHA-recordable. To determine if a case if recordable the following factors must be considered:
• Was there a death, illness, or injury?
• Was the injury or illness work related; that is, was the injury or illness a result from an event or exposure in the work environment;
• If the case is an illness, record it and check the appropriate illness category on the log; or • If the case is an injury, decide if it is recordable.

Any of the following events, if they occur in the workplace, must be recorded on the OSHA Form 300/300A:
• Death
• Medical treatment (not just First Aid) – see definitions below • Loss of consciousness
• Restriction of work or motion
 Transfer to another job because of the injury
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 52
B. Supplementary Form (MV Report of Injury) For every recordable injury or illness entered on the OSHA 300/300A log, it is necessary to record additional information on the MV Report of Injury Form for supplementary information:

Every state in which MV Transportation operates requires a state notification form generally known as the Employers First Report of Accident, and since the form used by each state contains all of the items as required on the OSHA 1010 (a supplementary OSHA report) MV Transportation will use the Workman's Compensation Form in lieu of the OSHA 101 to prevent duplicate reporting. The Supplementary Form must be completed within six (6) working days after the manager has received information that any injury or illness has occurred.

LOCATION AND MAINTENANCE OF RECORDS:

The General Manager are required to maintain the two forms (the Form 300 and the supplementary 300A) at each location/division.

A. Posting Requirements:

From February 1st to April 1st of each year the Facility Manager will cause to be posted in the work place where all employees can review, a copy of the year's totals as defined on the right side of the vertical line on the OSHA Form 300A. The General Manager is responsible to assure that the totals are correct. The General Manager will have to sign and certify that the totals are true.

During every year, the records should be filed in a special folder labeled "OSHA Form 300/300A, 20__". If a MV Division has no recordable injuries or illness during the year, zeros should be placed on the line titled "total" and the form posted as required.

B. Record Retention and Access:

All record-keeping forms must be retained for five (5) years after the end of the calendar year for which they relate. If the outcome of a case changes after the calendar year for which the injury or illness occurs, the changes should be made to the original Form 300. All record-keeping forms, both current and retained, must be made available for inspection and copying by the representative of state or federal OSHA.

REPORTING TO OSHA OF FATALITY OR INCIDENTS INVOLVING MULTIPLE HOSPITALIZATIONS:

In cases of incident resulting in one (1) or more fatalities or hospitalizations of three (3) or more employees at one time, the General Manager of the Division shall immediately notify the following personnel:
• Regional Vice President
• Area Safety Director
• VP of Safety,
• Make immediate notification of the incident via the MV Serious Event Notification System These incidents must also be reported directly to the local OSHA area offices within 8 hours after the occurrence of the incident.

In these cases, these notifications shall be made ONLY by the Sr. VP of Safety or, in his absence, the VP of Safety, after coordination with the Company’s Legal, Risk Management, and Human Resources Departments.

The report can be made either orally (by telephone) or in writing to the OSHA Area Director. In those states with approved safety and health plans, the report must be made to the state agency which has the enforcement responsibilities.

OSHA POSTER: A copy of the OSHA poster (OSHA 2203 or the combination poster from Human Resources) informing employees of their rights and responsibilities must be posted in a prominent location at each MV facility. A copy of the OSHA poster is available at local Department of Labor offices, or may be ordered from Lawson/Portal. Additional information regarding record-keeping can be obtained from the back of the OSHA 300 or the U.S. Department of Labor Publication entitled "A Brief Guide to Record-Keeping Requirements for Occupational Injuries and Illnesses". A copy of this publication is available at the local Department of Labor OSHA offices or the Government Printing offices.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 53
DEFINITIONS:

Certification: The person who supervises the preparation of the Log and Summary of Occupational Injuries and Illnesses certifies that it is true and complete by signing the 1st page or by appending a statement to that effect to the annual summary.

Exposure: The reasonable likelihood that a worker is or was subject to some effect, influence, or safety hazard; or was in contact with a hazardous chemical or physical agent at a sufficient concentration and duration to produce an illness.

First aid: Any one-time treatment and subsequent observation of minor scratches, cuts, burns, splinters, and so forth, which do not ordinarily require medical care. Such treatment and observation are considered first aid even though provided by physician or registered professional personnel. See list of First Aid actions below.

First report of injury: A worker's compensation form which may qualify as a substitute for the supplementary record, OSHA No. 101.

Log and Summary (OSHA No. 300/300A): The OSHA record-keeping forms used to list injuries and illnesses and to note the extent of each case.

Lost workday cases: Cases which involve days away from work or days of restricted work activity or both.

Lost workdays: The number of workdays (consecutive or not) beyond the day of injury or onset of illness that the employee was away from work or limited to restricted work activity because of an occupational injury or illness. a. Lost workdays - away from work. The number of workdays (consecutive or not) on which the employee would have worked but could not because of occupational injury or illness. b. Lost workdays - restricted work activity. The number of workdays (consecutive or not) on which, because of injury or illness:
(1) the employee was assigned to another job on a temporary basis; or (2) the employee worked at a permanent job less than full time; or (3) the employee worked at a permanently assigned job but could not perform all duties normally connected with it.

NOTE: The number of days away from work or days of restricted work activity does not include the day of injury or onset of illness or any days on which the employee was not regularly scheduled to work even though able to work.

Medical Treatment: Includes treatment of injuries administered by physicians, registered professional personnel, or lay persons (i.e., non-medical personnel). Medical treatment does not include first aid treatment (one-time treatment and subsequent observation of minor scratches, cuts, burns, splinters, and so forth, which do not ordinarily require medical care) even though provided by physician or registered professional personnel. See list of Medical Treatment actions below.

Occupational Illness: Any abnormal condition or disorder, other than one resulting from an occupational injury, caused by exposure to environmental factors associated with employment. It includes acute and chronic illnesses or diseases which may be caused by inhalation, absorption, ingestion, or direct contact. The following categories should be used to classify recordable occupational illnesses on the log in the columns indicated:
a. Column 7d. Poisoning (systemic effects of toxic materials):

Examples: Poisoning by lead, mercury, cadmium, arsenic, or other metals; poisoning by carbon monoxide, hydrogen sulfide, or other gases; poisoning by benzol, carbon tetrachloride, or other organic solvents; poisoning by insecticide sprays such as parathion, lead/arsenate; poisoning by other chemicals such as formaldehyde, plastics and resins, etc. b. Column 7e. Disorder due to physical agents (other than toxic materials):

Examples: Heatstroke, sunstroke, heat exhaustion, and other effects of environmental heat; freezing, frostbite, and effects of exposure to low temperatures; effects of ionizing radiation (isotopes, X-Rays, radium); effects of non-ionizing radiation (welding flash, ultra-violet rays, microwaves, sunburn); etc. c. Column 7f. Disorder associated with repeated trauma:

Examples: Noise-induced hearing loss; synovitis,
tenosynovitis, and bursitis; raynaud's phenomena; and other conditions due to repeated motion, vibration, or pressure. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 54
d. Column 7g. All other occupational illnesses:

Examples: Anthrax, brucellosis, infectious hepatitis, malignant and benign tumors, food poisoning, histoplasmosis, coccidioidomycosis, etc.

Occupational Injury: Any injury such as a cut, fracture, sprain, amputation, etc. which results from a work accident or from a single instantaneous exposure in the work environment.
• NOTE: Conditions resulting from animal bites, such as insect or snake bites, and from one-time exposure to chemicals are considered to be injuries.

Posting: The annual summary of occupational injuries and illnesses must be posted at each establishment by February 1 and remain in place until April 1 to provide employees with the record of their establishment's injury and illness experience for the previous calendar year. (Names of employees are not shown, only statistics.) Recordable Cases: All work-related deaths and illnesses, and those work-related injuries which result in the following:
• loss of consciousness,
• restriction of work or motion,
• transfer to another job, or
• require medical treatment beyond first aid (seebelow).

Restriction of work or motion: Occurs when the employee, because of the result of a job-related injury or illness, is physically or mentally unable to perform all or any part of his or her normal assignment during all or any part of the workday.

Supplementary Record (OSHA no. 101): The form (or equivalent) on which additional information is recorded for each injury and illness entered on the log (MV Report of Injury).

Work Environment: Consists of the employer's premises and other locations where employees are engaged in work-related activities or are present as a condition of their employment. The work environment includes not only physical locations, but also the equipment or materials used by the employee during the course of his or her work, such as buses/vehicles.

MEDICAL TREATMENT:

The following actions are generally considered medical treatment. Work-related injuries for which this type of treatment was provided or should have been provided are almost always recordable:

1. Treatment of INFECTION;

2. Application of ANTISEPTICS during second or subsequent visit to medical personnel;

3. Treatment of SECOND OR THIRD DEGREE BURN(S);

4. Application of SUTURES (stitches);

5. Application of BUTTERFLY ADHESIVE DRESSING(S) or STERI-STRIP(S) in lieu of sutures;

6. Removal of FOREIGN BODIES EMBEDDED IN EYE;

7. Removal of FOREIGN BODIES FROM WOUND: if procedure is COMPLICATED because of depth of embedment, size, or location;

8. Use of PRESCRIPTION MEDICATIONS (except a single dose administered on first visit for minor injury or discomfort);

9. Use of hot or cold SOAKING THERAPY during second or subsequent visit to medical personnel;

10. Application of hot or cold COMPRESS(ES) during second or subsequent visit to medical personnel;

11. CUTTING AWAY DEAD SKIN (surgical debridement);
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 55

12. Application of HEAT THERAPY during second or subsequent visit to medical personnel;

13. Use of WHIRLPOOL BATH THERAPY during second or subsequent visit to medical personnel;

14. POSITIVE X-RAY DIAGNOSIS (fractures, broken bones, etc.);

15. ADMISSION TO A HOSPITAL or equivalent medical facility FOR TREATMENT.

FIRST AID TREATMENT:

The following are generally considered first aid treatment (e.g., one-time treatment and subsequent observation of minor injuries) and should not be recorded on the OSHA 300/300A Log and Summary (but MUST be reported to the Risk Management Department) if the work-related injury does not involve loss of consciousness, restriction of work or motion, or transfer to another job:

1. Application of ANTISEPTICS during first visit to medical personnel;

2. Treatment of FIRST DEGREE BURN(S);

3. Application of BANDAGE(S) during any visit to medical personnel;

4. Use of ELASTIC BANDAGE(S) during first visit to medical personnel;

5. Removal of FOREIGN BODIES NOT EMBEDDED IN EYE if only irrigation is required;

6. Removal of FOREIGN BODIES FROM WOUND; if procedure is UNCOMPLICATED, and performed, for example, by tweezers or other simple technique;

7. Use of NONPRESCRIPTION MEDICATIONS and administration of single doses of PRESCRIPTION MEDICATION on first visit for minor injury discomfort;

8. SOAKING THERAPY on initial visit to medical personnel or removal of bandages by SOAKING;

9. Application of hot or cold COMPRESS(ES) during first visit to medical personnel;

10. Application of OINTMENTS to abrasions to prevent drying or cracking;

11. Application of HEAT THERAPY during first visit to medical personnel;

12. Use of WHIRLPOOL BATH THERAPY during first visit to medical personnel;

13. NEGATIVE X-RAY DIAGNOSTICS;

14. OBSERVATION of injury during visit to medical personnel; NOTE: Administration of TETANUS SHOT(S) or booster(s) by themselves, are not considered medical treatment. However, these shots are often given in conjunction with more serious injuries, making them recordable for other reasons.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 56
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-24

OSHA INSPECTIONS - VOLUNTARY AND REGULATION ENFORCEMENT SCOPE: SCOPE: This policy applies to all employees and facilities of MV Transportation, Inc.

POLICY: It is the policy of MV Transportation, Inc. to comply with pertinent OSHA regulations and to cooperate with authorized inspections consistent with federal and state law.

RESPONSIBILITY:

The Division General Manager is responsible for interacting with compliance officers and report any visit to the VP of Safety and the Sr.

VP Safety immediately upon being notified of the compliance officer's presence on the premises.

The General Managers must be acquainted with the procedures described in this Safety Manual as well as pertinent OSHA Regulations.

The staff of the Safety Dept will provide assistance to General Managers in safety-related matters.

No employee is authorized to issue a written statement to any safety inspector setting forth the Company's position on any safety-related matter without the prior approval of the Company Legal Department and the Sr. VP of Safety.

PROCEDURES: There are two types of inspections generally undertaken by OSHA:

1. The Complaint Inspection. The OSHA office has received a complaint about a specific unsafe practice and an inspector is dispatched to investigate that matter and other compliance issues.

2. The General Schedule Inspection. This type is undertaken as part of a regular systematic program of inspections of a specific industry. (Greyhound is not in the manufacturing or chemical industries so is not high on the list of businesses to be inspected under this program.)
A Division is much more likely to experience a Complaint Inspection.

The General Manager will ascertain which type of investigation is being conducted and then follow the appropriate procedures set forth below.

Inspectors (compliance officers) usually arrive at facilities during regular business hours. Compliance officers must present their credentials to the highest Company official available on premises. U.S. Department of Labor credentials will include their photograph and serial number. Compliance officers must explain the nature, purpose and scope of the inspection, indicate the records and employees they wish to see, disrupt normal operations as little as possible, and confer with management on the results. The inspector should be asked if he or she has a warrant. It is not necessary and they probably do not.

No advance notice is usually given by inspectors. It is normally proper to allow an inspector to enter Company facilities at reasonable times. The inspector may take the time necessary to inspect all pertinent conditions and equipment, question management and any employee privately, take photographs and review records. The compliance officer will make notes of violations or apparent violations.

Representatives of both the Company and employees are authorized to accompany the compliance officer, but the compliance officer is in charge of the inspection and
questioning. He may deny the right of accompaniment to anyone who interferes with the investigation. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 57
A supervisor or manager shall always accompany the inspector throughout the inspection tour and make/take appropriate notes & photographs to match those of the inspector. NOTE: Always try to make on the spot corrections of deficiencies noted by the inspector.

The inspector should be treated with courtesy and be shown to the area(s) in question without detours to other areas.

The inspector can be expected to confer with the General Manager before and after any inspection. The General Manager shall always request these conferences and write down what is said.

General Procedures Applicable to All Inspections:

1. Review of Documents:

The inspector may ask to review documents. The General Manager must distinguish between those documents which must be provided as a matter of law and those which the Company has discretion to initially withhold:

There are certain documents the inspector is entitled to review as a matter of law, for example, OSHA 300 logs (retained for the past 5 years), Hazard Communication Program and other documents required to be kept and produced under OSHA regulations. If the inspector asks, such documents should be produced for review.

The Company has greater discretion in producing other Company business documents, such as internal memoranda, internal safety programs, correspondence, personnel files and the like. Prior to producing any such documents, the General Manager shall consult with the VP of Safety. If in doubt, the Legal Department should be consulted. It the proper authorization cannot be obtained, the inspector shall be asked to put the request in writing to the Sr. VP of Safety.

All Division training documents should be kept in a single file with appropriate subheadings (forklift, hazard communication, fire extinguishers, etc.).

2. Interviews with Employees:

The General Manager must distinguish between interviews requested by the inspector and interviews requested by an employee:
• If an employee asks to talk with the inspector, the employee is entitled to have a private interview with the inspector. • If the inspector asks to talk to employees, the General Manager has some discretion. If the employees are represented by a union, the inspector should be directed to talk to the union representative. If there is no union or no representative, a reasonable number of interviews should be allowed, provided operations are not greatly disrupted. The General Manger may suggest a different time and/or place for the interviews if the employees are needed on critical assignments.

If in doubt about any issue during the inspection, ask the inspector to wait and place a call to the VP of Safety.

3. Exit Interviews:

A proper exit interview is very important. A Complaint Inspection exit interview is the Company's opportunity to develop facts surrounding the good and bad points of the inspection. Ask questions and take notes.

A General Schedule Inspection is usually a fairly lengthy process and the Company must consider who to have in attendance at the exit interview. Some Complaint Inspections may last several days as well. In certain circumstances, higher level management should be present. In any event, the extent of the Company's compliance with all OSHA and other safety programs shall be stressed.

The inspector should be willing to discuss any open issues during the exit interview. The General Manager should take notes and should feel free to ask questions. If a citation is issued, the Sr. VP of Safety should be provided a copy the same day. Usually a citation will be mailed up to 6 months later. It shall be sent immediately to the Sr. VP of Safety. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 58

4. Receipt of a Citation:

Any citation must be transmitted on the day received to the Sr. VP of Safety.

A contest to a citation must be filed within 15 working days. Any informal settlement discussions must be completed prior to the expiration of the 15 days. A phone call can be made to set up the meeting. A letter must follow to confirm the phone conversation. All settlements must be approved by the Sr. VP of Safety or the Legal Department.

Unless settled beforehand, all citations will be contested within 15 working days. No employee has the authority to waive the formal contest without prior written authorization from the Sr. VP of Safety or the Legal Department.

NOTE: THE CITATION WILL CONTAIN INSTRUCTIONS FOR EMPLOYEE POSTING. COPIES MUST BE POSTED.

OSHA Consultation Services: OSHA does offer free consultation services at the State level. Discuss any proposed consultation with the Sr. VP of Safety prior to contacting OSHA.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 59
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-25

WELDING OPERATION - GAS AND ARC
SCOPE: This policy applies to all welding operations, whether by employee or contractor, conducted at MV Transportation facilities.

PURPOSE: To provide all employees with safe work practices in the use of welding equipment.

POLICY: It is the policy of this Company that all employees comply with safety requirements when using or storing welding equipment.

GENERAL SAFE WORK PRACTICES:

All welding and cutting operations, regardless of the particular method used, involve hazards of fire, burns, and other personal injuries.

There are several safe-work practices and procedures which should be followed during any welding or cutting operation to minimize the impact of these hazards. The following describes such safety practices:
• Avoid breathing directly in the plume generated during welding. • If welding metals containing more than 1% of cadmium, magnesium, zinc, beryllium, or lead, then respiratory protection should be used.
• Material Safety Data Sheets (MSDS) shall be available for all fluxes and cleaners. • All filler metals and fusible granular fillers shall bear a label such as the one in Figure 1.

CAUTION!
Welding may produce fumes and gases hazardous to health. Avoid breathing these fumes and gases. Use adequate ventilation. See ANSI Z49.1-1967 Safety in Welding and Cutting, published by the American Welding Society.

Brazing metals containing cadmium shall bear a label such as the one in Figure 2.

WARNING!
CONTAINS CADMIUM – POISONOUS FUMES MAY FORM ON HEATING
Do not breathe fumes. Use only with adequate ventilation, such as exhaust ventilators, or air-supplied respirators. See ANSI Z49.1 – 1967. If Chest pain or fever develops after use, call a physician immediately.

Fluxes containing fluorides shall bear a label such as the one in Figure 3.

CAUTION CONTAINS FLUORIDES!
This flux when heated gives off fumes that may irritate eyes, nose and throat.

1. Avoid fumes – use only in well ventilated spaces.

2. Avoid contact of flux with eyes or skin.

3. Do not take internally.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 60
A. Cleaning Compounds:

Many compounds used to clean metal may generate flammable or toxic vapors during welding and cutting operations. Hydrocarbon solvents and degreasers will typically generate flammable vapors. Chlorinated hydrocarbons, such as perchloroethylene and trichloroethylene, will break down into phosgene when heated. Phosgene is extremely dangerous to the lungs. The manufacturer's recommendations should always be followed, and the welding area should be adequately ventilated.

B. Ventilation for General Welding:

Mechanical ventilation must be provided for welders working under the following conditions:
• In spaces having less than 10,000 cubic feet of space per welder. • In rooms with ceilings less than 16 feet high.
• In confined spaces or other areas where cross-ventilation is obstructed.

Ventilation must be maintained at a minimum rate of 2,000 cubic feet per minute, per welder. If local exhaust ventilation is used, then general ventilation may be maintained at a lesser rate. Natural ventilation is considered sufficient if none of the three conditions described above is present.

C. Ventilation in Booths and Hoods:

If booths (fixed enclosures) are used, then they must maintain ventilation rates of at least 100 feet per minute. Intakes should be mounted to the side of the welder (lateral or vertical slots) so that the welder's do not block the air flow.

D. Ventilation in Confined Spaces:

Ventilation in confined spaces must be sufficient to prevent the accumulation of toxic or flammable atmospheres, as well as oxygen deficiency. Makeup air must be clean and respirable. Ventilation must also be sufficient to keep airborne contaminants below the Permissible Exposure Limits (PEL). If this is not possible, then the appropriate respiratory protection must be used.

E. Ventilation for Welding and Cutting Toxic Metals:

Ventilation requirements for the welding and cutting of metals involving fluorine compounds, lead, zinc, beryllium, cadmium, mercury, or stainless steel must meet the same requirements as ventilation for confined spaces. Note that ventilation requirements greater than those listed in previous sections may be required to accomplish this. Periodic air monitoring is necessary to determine whether airborne levels of these contaminants are acceptable.

F. Screens:

Arc welding produces ultraviolet radiation which can damage the skin and eyes. Even gas welding can generate light of damaging intensities. Employees in the welding area should be protected from these radiations. Screens are typically used to accomplish this.

Screens should be installed so they do not restrict ventilation. It is recommended that screens be mounted approximately 2 feet from the floor, unless the work is being performed extremely low to the ground. Screens must be dropped to floor level. Signs warning employees not to watch the welding should be posted throughout the welding area.

ARC WELDING (INCLUDING MIG):

Arc welding involves the use of AC or DC current to generate an electrical arc, capable of melting the work and any filler metal used.

Arc welding uses a relatively low voltage range typically less than 115 volts, and current, from 10-600 amps. The following procedures should be followed when working with arc welders:
• If using a gasoline or diesel-powered welding generator, exhaust should be vented to the outside. • The open circuit voltage on DC welding machines should be less than 1900 volts. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 61
• The open circuit voltage on AC welding machines should be less than 80 volts on manual machines, and less than 100 volts on automatic machines. (Higher voltages may be allowed in specific applications.) • All parts of the arc welding machines must be grounded (except engine-driven machines). • Electrical conduits carrying conductors may not be used for completing a work-lead circuit. • Terminals for welding leads must be protected against accidental contact with workers and equipment. • Chains, ropes, cranes, and elevators may not be used to carry welding current. • In work involving several welding machines operating on the same piece of work, all DC machines must be connected with the same polarity, and all AC machines must be connected to the same phase of the supply circuit, and with the same instantaneous polarity.
• When not in use, electrode holders must be placed so that they do not come in contact with people or conducting objects. • Cables that are spliced within ten feet of the holder will not be used. • Cables should not be wound or wrapped around the welder's body. • Machines that become wet must be thoroughly dried and tested before being placed back into service. • Cables with damaged insulation or exposed conductors must be replaced or repaired.

METAL-INERT GAS WELDING (MIG):

MIG welding involves the use of an electrode and an inert gas for joining metals. A filler metal may or may not be used. The use of the inert gas prevents the formation of oxides, and reduces the splattering associated with other methods of welding. The inert gas typically generates additional ultraviolet radiation, requiring heaving shading or protective lenses. The compressed gas cylinder used to supply the inert gas should be handled safely. When welding in a confined area, the welder should bear in mind that the use of an inert gas increases the potential for oxygen deficiency and should take appropriate protective measures.

GAS WELDING:

Gas welding uses an oxygen-fuel gas mixture to melt the metals to be joined. A filler metal is typically used as well. This type of welding does not produce an electrical arc, nor does it involve the inherent potential for electric shock. Nevertheless, it does generate heat and light of sufficient intensity to damage unprotected eyes. The following general precautions should also be observed:

Hoses:
• Do not use unnecessarily long hoses.
• Ensure hoses are secured and tightened properly
• Repair leaks and other damage immediately. Leaks should be repaired by proper splicing, not by taping the hose. • Examine hoses periodically. Check for leaks by submerging the hose in appropriate liquid. • Protect hoses from slag, sparks, hot metal, grease and oil. • Hoses showing signs of wear or damage shall be tested at twice their normal operating pressure, or at 300 psi, whichever is greater.

Torches:
• Use only tips recommended by the manufacturer.
• Ensure tips are secured correctly to the torch
• When changing torches, shut off the gas supply at the regulators, not be bending or crimping hoses. Turn off gas at cylinder, not at torch when work is complete.
• Use a friction lighter, pilot, or other appropriate means of igniting of a torch. Do not use matches. • Do not hang torches over regulators, so that they point towards the gas cylinders. • When closing valves, do so in the order recommended by the manufacturer. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 62
A. Special Precautions for Handling Acetylene:
• Acetylene is the most common fuel used for gas welding. It has many unique properties which require special attention for safe handling. Acetylene is shipped in compressed gas cylinders at 250-300 psi. These cylinders contain a porous filler and acetone. The acetylene is dissolved in the acetone. This is necessary because acetylene is not a very stable compound. If pure acetylene gas were placed under this pressure it would spontaneously explode. The acetone stabilizes the acetylene. • Acetylene cylinders should always be stored and used in an upright position. Otherwise, the acetone may be drawn off, leaving acetylene gas in the cylinder, under an unsafe pressure. • Excessive pressure in acetylene hoses must be avoided. Properly designed regulators should always be used. Acetylene cylinder regulators should not be opened more than one-and-a-half turns. Three-quarters of a turn is preferable. Pressure in the supply hoses should not exceed 15 psi.
• Acetylene also has one of the widest flammable ranges of any gas. It can form flammable mixtures with air in concentrations from 2.5% - 80%. When mixed with oxygen, acetylene forms explosive mixtures.

B. Special Procedures for Handling Oxygen:

Oxygen, although not flammable by itself, will support and accelerate the burning of other materials. For this reason, oxygen should not be stored with flammable or combustible gases. Oily rags and gloves should not be used with compressed or combustible gases.

Oxygen can cause the spontaneous ignition of oily rags and other wastes. Lines used to carry oxygen should be designed and used for that purpose alone. Only regulators approved for use with oxygen cylinders should be used. Incidental oils and lubricants may explode on contact with high-pressure oxygen.

FIRE CONTROL:

The possibility of fire is an ever-present danger during welding and cutting operations. MV Transportation has established the following procedures to minimize the risk of fires and their attendant dangers:
• Suitable fire extinguishing equipment must be readily available at all times. • No welding or cutting may take place in an unauthorized area, without the approval of the Maintenance Manager/Supervisor. • Oxygen must never be used for ventilation.
• Objects to be welded should be taken to a safe place with no combustible materials or access to combustible materials for a 35-foot radius of the welding location.
• If the object to be welded or cut cannot be readily moved, then all movable fire hazards in the vicinity should be taken to a safe location.
• If the object to be welded or cut cannot be moved, and the surrounding flammable or combustible materials cannot be moved, then appropriate guards or shielding must be used to contain sparks, slag, and hot metal. • Where practical, all combustible materials should be placed at least 35 feet away from the hot work area. If this is not practical, they should be protected with flameproof covers, or placed inside fireproof cabinets or otherwise effectively guarded. • Ducts that might carry sparks to combustible materials • (including filters) must be suitably shielded.
• Combustible walls must be adequately protected from welding by appropriate distance or guarding. • Combustible materials on the opposite sides of walls must be protected from ignition by radiant heat.

A. Fire Watch:

It is not always possible to completely isolate all combustible materials from the welding or cutting operations. Every effort should be made to protect the combustible materials through guarding, wetting, or other suitable methods. If wetting is used with arc welding operations, additional steps must be taken to prevent electrical shocks to the welders. In addition to these precautions, a fire watch must be in place during all welding operations.

The fire watch consists of one or more employees whose sole duty is to observe the welding area for the outbreak of fire. Fire watch personnel must be equipped with adequate fire extinguishing equipment, as well as appropriate personal protective equipment. If a fire © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 63
breaks out, the fire watch personnel should first warn the welders, and stop all work in the area. If there is any doubt that the blaze is beyond the ability of fire watch personnel to control, the local fire department should be notified immediately. Fire watch personnel should attempt to extinguish the fire. Should the fire escape their control, then the building or area should be evacuated in accordance with the Division’s Emergency Action Plan.

Fire watch personnel must not only keep watch while welding operations are underway but must also watch the area for 30 minutes after operations are complete. The department supervisor or General Manager may require a longer watch period, if appropriate.

WELDING OR CUTTING CONTAINERS AND TANKS:

The welding and cutting of containers and tanks pose a high risk of fire and explosion accidents. Empty containers often pose a greater danger than full containers. It is imperative that special precautions be observed when welding, cutting, or brazing such items.

MV employees will adhere to the following procedures for hot work on closed containers. Although, the Company prefers that tanks not be cut, employees will do so only under the most strict and controlled circumstances:
• Remove all ignition sources from the vicinity of the container. • Remove any caps or bungs.
• Check the inside of the container for any rags, debris or trash, which might prevent proper draining. Ensure that lights used for the inspection are intrinsically safe.
• Place the container in a rack and allow it to drain completely. • Steam the container for at least 10 minutes. Some substances may require longer steaming. • Rinse the container for 5 minutes with a caustic soda solution. • Rinse container with boiling water for 5 minutes.
• Wash the outside of the container with hot water.
• Allow the container to dry.
• Inspect the interior of the container. If it is not clean, repeat the process. • Check the atmosphere inside the container with an explosimeter and oxygen meter to make sure that no flammable vapors are present.

Welding, cutting, or brazing of fuel tanks which cannot be removed for treatment by the above procedure should be performed in the following manner:
• Remove the fill cap.
• Drain remaining fuel from the tank by disconnecting the fuel line or opening the stopcock on the bottom of the tank. • Rinse the inside of the tank with water, allowing the water to drain out, disposing of residue in the legally prescribed manner. • Close the stopcock or plug the fuel line inlet.
• Fill the tank with water to within an inch or two of the level where the hot work is to be done. If work is to be done on the bottom of the tank, do not fill it with water.
• Clean all oil, grease, and other combustible material from the hot work area. Remove shield or guard rubber and other sensitive components.
• Using a compressed gas cylinder slowly fill the tank with enough carbon dioxide or nitrogen to inert the atmosphere. • Check the inside of the tank with an oxygen meter. The oxygen meter should read less than 10%. • Perform the welding, cutting, or brazing operation, with the fill cap remaining open. If a backflow valve is installed in the throat of the fill stem, block it open.
• Drain the water from the tank and allow it to dry thoroughly. • Reconnect all lines and attachments and place a few gallons of fuel in the tank. • Check the tank for signs of a fuel leak.
• If the tank is not leaking, refill and replace the fill cap. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 64
PERSONAL PROTECTIVE EQUIPMENT:

Personal protective equipment for welders should be designed to prevent burns and eye injuries. In some instance, noise protection should also be provided. If unacceptable concentrations of airborne contaminants are present, then respiratory equipment should be used, as outlined in this Manual, Respiratory Protective Equipment. Common protective equipment that should be available to welders includes:
• Flame-resistant gauntlet gloves.
• Aprons made of leather or other flame-resistant material. • Fire-resistant leggings, or high boots.
• Safety shoes or foot guards should be used when heavy loads are being handled. • For overhead work, capes or shoulder covers of leather may be used. Skull caps may be worn under helmets to keep sparks out of the hair.
• Ear plugs or muffs may be used to keep sparks out of the ears. Safety hats or other head protection against sharp or heavy falling objects should be used.

Welding also generates intense light, from which the eyes must be protected. Table 1 below shows the appropriate lenses for given applications.

Welding Operation Shade #
Shielded metal-arc welding 1/16,3/32,1/8,5/32-inch electrodes 10 Gas-shielded arc welding (non-ferrous 1/16,3/32,1/8,5/32-inch electrodes
11 Gas-shielded arc welding (ferrous)
1/16,3/32,1/8,5/32-inch electrodes
1/16,7/32,1/4-inch electrodes
5/16,3/8-inch electrodes
12 12
14 Atomic hydrogen welding 10-14
Carbon arc welding 14
Soldering 2
Torch brazing 3-4
Light cutting, up to 1 inch 3-4
Medium cutting, 1-6 inches 4-5
Heavy cutting, 6 inches 5-6
Gas Welding, light, up to 1/8 inch 4-5
Gas welding, medium, 1/8 to 1/2 inch 5-6
Gas welding, heavy, 1/2 inch and over 6-8
Table 1. Welding Eye Protection Lens Selection Guide
INSPECTIONS: The General Manager will document work practices and equipment conditions twice each year during his general safety audits. The results of this inspection will be recorded and kept on file. He may also perform random inspections to check compliance with proper work practices. The results of these random inspections will be recorded as well.

Department supervisors are responsible for performing daily checks of welding areas and operations. These daily checks need not be recorded. The department supervisor may also perform inspections as directed by the General Manager. Employees are responsible for complying with the work practices described in this section. Any problems should be reported to the department supervisor or foreman.

TRAINING: All employees involved in welding and cutting operations must receive training on this Safety Policy and in how to properly perform welding functions. The training shall document in writing and kept in local training files. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 65
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 66
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-26

FIRE EXTINGUISHERS, PORTABLE - TRAINING, INSPECTION, AND MAINTENANCE SCOPE: The requirements of the section apply to all MV Transportation, Inc. facilities.

PURPOSE: The purpose of this policy is to outline installation, training in use, inspection and maintenance procedures for portable fire extinguishers.

POLICY: It is the policy of the Company to ensure that employees have ready access to the proper type of fire extinguisher for emergency situations. The guidelines in this policy are adopted from the OSHA standard 29 CFR 1910.157, Portable Fire Extinguisher.

EXTINGUISHER SPECIFICATIONS AND PLACEMENT:

MV Transportation, Inc. provides portable fire extinguishers for use by employees in emergency situations. These extinguishers will be maintained in a fully functional condition. Safe practices will apply to use of all portable fire extinguishers at MV facilities:
• Extinguishers shall be mounted and marked so they are readily accessible to employees and may be reached and retrieved without injury.
• Fire extinguishers using carbon tetrachloride or chlorobromomethane shall not be used. Any such extinguisher currently in place will be removed and replaced with approved extinguishers. • Any extinguishers that are of the soldered or riveted shell self-generating soda acid or foam type, or of the gas cartridge water type portable fire extinguisher, which are operated by inverting the extinguisher causing the • cartridge to rupture or initiate an uncontrollable pressure generating reaction, must also be replaced. These types of extinguishers are subject to pressure detonations and are not approved for use. • Extinguishers will be kept fully charged, have a current inspection tag, and be kept in their designated places at all times, except when in use. The location will be clearly marked for ready identification. Fire extinguishers and access to them will not be blocked.
• Extinguishers placed in various areas of the facility shall be appropriate for the types of fires anticipated. In general, a type ABC dry chemical extinguisher is recommended.
• Extinguishers used for Class A fires must be placed so employees do not have to travel more than 75 feet to reach an extinguisher.
• Extinguishers used for Class B fires must be placed so employees do not have to travel more than 50 feet to reach an extinguisher.
• Extinguishers used for Class C fires must be distributed based upon the appropriate hazard pattern for Class A or B fires.

If combustible metal shavings, flakes, powders, or similarly sized products are produced every two weeks, or more often, then “Class D” extinguishers must also be made available. They must be arranged so that no more than 75 feet of travel is required to reach an extinguisher. Class ABC extinguishers are not suitable for use against metal fires.

FIRE EXTINGUISHER CLASS AND APPLICATIONS:
• CLASS A - Common combustible solids, such as paper, wood, etc. • CLASS B - Combustible and flammable liquids, such as gasoline, diesel, and other solvents • CLASS C - Fires involving live electrical components
• CLASS D - Special purpose extinguishers used for fires involving flammable or combustible metals (e.g. magnesium) © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 67
INSPECTION AND MAINTENANCE:

MV Transportation, Inc. will use an inspection and maintenance program to ensure that fire extinguishers remain in good working order.

This inspection procedure will include the following elements:
• The General Manager of each Division or their representative will visually inspect all fire extinguishers once each month. This includes all buses and MV owned and leased vehicles.
• This inspection shall be recorded on the Fire Extinguisher Inspection sticker / tag located on the front of the fire extinguisher. • The facility fire extinguisher inspection shall also be recorded on a Monthly Extinguisher Inspection Record and filed in the fire extinguisher folder.
• Fire extinguishers will be given a full maintenance examination annually. A qualified service contractor, who shall furnish MV Transportation, Inc. with a copy of all inspection and maintenance activities performed, will perform this examination. This data will be filed in the fire extinguisher folder.
• Alternative extinguishing methods will be made available while extinguishers are being serviced.

A. Hydrostatic Testing:

MV Transportation, Inc. will use authorized contractors to perform hydrostatic testing. Test intervals are measured from the date the unit was filled and charged. Hydrostatic testing is also necessary immediately after any of the following have occurred:
• The unit has been repaired by soldering, welding, brazing, or the use of patching compounds; • The cylinder or shell threads are damaged;
• Corrosion that has caused pitting, including corrosion under removable nameplate assemblies; • The extinguisher has been burned in a fire;
• Calcium chloride extinguishing agent has been used in a stainless-steel shell.

When hydrostatic testing is performed on extinguishers equipped with shutoff nozzles at the end of the hose, the hose assembly shall also be tested. Carbon dioxide hose assemblies must be tested at 1,250 psi and dry chemical assemblies must be tested at 300 psi.

The General Manager will require the tester to furnish a certification record, indicating the date of the test, the signature of the tester, and the serial number or other identifier of the fire extinguisher. This certification will be maintained in the fire extinguisher folder until the next hydrostatic test, or until the extinguisher is removed from service.

TRAINING: MV Transportation, Inc. will train its employees in the proper use of fire extinguishers. This training shall be provided to employees upon their initial hiring and at least annually thereafter. This training shall be recorded in writing and kept in local training files. A copy of this training record should also be placed in the fire extinguisher folder.

Personnel selected for fire watch or emergency response duties involving fire extinguishing, shall be given additional training, which addresses the characteristics of fire, methods of controlling fires, and hands-on training in the use of fire extinguishers. This training will be documented in the Division’s training records. A copy of the form will be placed in the Division training file and another in the fire extinguisher folder. Division Managers are encouraged to coordinate fire extinguisher training through their local Fire Department.

See OSHA Reference 29 CFR 1910.157.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 68
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-27

SAFETY MEETINGS
SCOPE: This policy covers all employees of MV Transportation, Inc.

POLICY: It is the policy of MV Transportation, Inc. to seek and encourage its employees' assistance in identifying workplace hazards.

One effective vehicle is through safety meetings, which provide employees an opportunity to provide input regarding safety issues and receive updated safety education/information. All MV Divisions will make possible the opportunity for employees to participate in safety meetings.

PROCEDURE:
• All Divisions will have regularly scheduled monthly safety meetings. These meetings will be open to all employees. • General Managers will post in advance the time, date and location of all regularly scheduled safety meetings. • Specific topics for the agenda must be posted with the announcement of the pending meeting. • The agenda must cover only safety-related items. Agenda items will be directed by management. • Employees must speak for themselves and cannot be represented by anyone else. • The manager should advise concerned employees of the results of the meeting and indicate all corrective action taken since the last meetings.
• Care must be taken not to interfere with the collective bargaining rights of the respective unions. These safety meetings are not "committees" and not intended for the bargaining of safety-related issues. Their purpose is to allow individual employees to voice their concerns and to educate employees on relevant safe-work and incident/injury prevention practices.

Questions on safety meetings shall be directed to the Vice President of Safety.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 69
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-28

MOBILITY DEVICE DROP OFF PROCEDURES
SCOPE: The policy applies to all MV employees who operate paratransit vehicles, buses or other revenue vehicles.

PURPOSE: The purpose of this policy is to communicate the proper procedure for dropping off wheelchair bound or mobility assisted passengers.

POLICY: The following steps must be taken when dropping off a wheelchair passenger. 1) Set up positioning of the vehicle upon arrival
2) Shift vehicle into PARK position and be sure to set the Parking Brake 3) Turn on lift switch
4) Remove wheelchair lift cover (if applicable)
5) Open lift doors and set lift at floor level position (unfold only) 6) Secure interior and exterior lift belt straps across the lift where applicable 7) Advise passenger you are going to remove the securement straps 8) Remove shoulder and mobility device securements, place in storage area/bag 9) Advise passenger you are about to move them onto the lift 10) Release interior lift strap
11) Guide them onto the lift.
12) If electric, turn off mobility device power. If manual, make sure their brakes are locked 13) Fasten & check interior lift straps
14) Inform them you are about to move the lift
15) Deploy lift
16) Open/release exterior lift strap once lift is at floor level 17) Guide them off the lift, and LOCK their brake.
18) Store the exterior lift safety belt. Stow the lift and close door. 19) Note: If using retractable lift straps ensure straps are retracted 20) Ensure they are safely delivered to their destination. 21) Remove the posey belt
22) Replace wheelchair lift cover (if applicable)
23) Turn off power to the lift
24) Check mirrors to ensure the wheelchair lift is closed and it is safe to proceed 25) Safely pull away from the curb, slow and smooth
NOTES:

NEVER lift a wheelchair, except for divisions that do stair assists, and then only using proper safety procedures.

Communicate movements and actions to your passenger
Treat your wheelchair passengers as people; make eye contact when you are communicating.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 70
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-29

MOBILITY DEVICE PICK UP PROCEDURES
SCOPE: The policy applies to all MV employees who operate paratransit vehicles, buses or other revenue vehicles.

PURPOSE: The purpose of this policy is to communicate the proper procedure for picking up wheelchair bound or mobility assisted passengers.

POLICY: The following steps must be taken when picking up a wheelchair passenger. *ALWAYS BE SURE TO GET THE PERMISSION OF THE MOBILITY DEVICE USER BEFORE TOUCHING OR MOVING THE MOBILITY DEVICE. LET THEM KNOW WHAT YOU WISH TO DO PRIOR TO DOING IT. 1) Set up positioning of vehicle upon arrival
2) When vehicle is stopped, shift into PARK position and be sure to set the Parking Brake 3) Turn on lift power
4) Make sure mobility device area is free of hazards and ready for the passenger 5) Remove wheelchair lift cover (if applicable)
6) Take posey belt with you when exiting the bus
7) Introduce yourself to the client at eye level and make sure this is your passenger 8) Ask permission to inspect the brakes of the mobility device to ensure they are in good working condition. If not, bring to the attention of the passenger and make a note on the manifest. This is very important! 9) Secure posey belt on passenger (ask permission first). Notify Dispatch if passenger refuses lap belt/restraint. Please note passenger is allowed to refuse this safety device under the ADA. 10) Open and deploy wheelchair lift while ensuring both interior and exterior lift straps are in place across the width of the lift. 11) Open exterior lift belt strap leaving interior lift strap in place 12) Inform the passenger you are about to move them
13) Back the mobility device on to the lift
14) If electric, turn off power. If manual, make sure their brakes are locked! 15) Fasten exterior lift belt strap across the width of lift 16) Inform them you are about to move the lift
17) Operate the lift
18) Inform the passenger to remain on the lift until you enter the bus. Once inside of the vehicle release the interior lift belt strap and provide assistance off the lift
19) Back them into the wheelchair spot
20) Secure the mobility device with a 4 point tie down. If the passenger refuses. Do not move the bus and contact Dispatch for the assistance a Road Supervisor.
21) Secure the passenger with lap and shoulder harness. Notify dispatch if passenger refuses either belt and activate DriveCam (if available) to record refusal on camera.
22) Test the securement straps for tautness. DO NOT harshly shake or jostle the mobility device 23) Secure the lift straps across lift to prevent banging noise and prevent damage 24) Note: Retractable straps should be retracted
25) Stow the lift and close door
26) Replace the wheelchair lift cover (if applicable)
27) Return to the driver’s seat
28) Put on driver’s seat belt
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29) Turn off the power to the lift
30) Check mirrors and ensure the lift is closed and it is safe to proceed 31) Safely pull away from the curb, slow and smooth
NEVER lift a wheelchair, except for divisions that do stair assists, and then only using proper safety procedures.

Communicate movements and actions to your passenger
Treat your wheelchair passengers as people; make eye contact when you are communicating with them.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 72
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-30

INJURY INVESTIGATION - SUPERVISOR RESPONSIBILITY
SCOPE: This policy applies to all employees of MV Transportation, Inc.

PURPOSE: The purpose of this policy is to describe investigation procedures performed by supervisors in the event an employee is injured.

POLICY: It is the policy of MV Transportation, Inc. to investigate all incidents/injuries, to identify causes, and to correct deficiencies, if any.

RESPONSIBILITY:

Supervisors:

Begin the investigation immediately after receiving the first report of injury. Employees must report all injuries to management as soon as they occur.
• Visit the incident site, if possible, to determine where each object, person, and element in the event was located just prior to the mishap. Get the "big picture", as exact as possible. • Interview all persons involved, beginning with the injured employee whenever possible. Assure the employee the purpose of the investigation is not to place blame but to establish cause in order to prevent a recurrence. Re-enact exactly what was being done in the moments leading up to the injury.
• Determine what type of injury was received. Evaluate against the exact activity and detailed sequence of actions leading to the injury. Does the action fit the injury?
• Review and record all physical evidence from the accident site. Site diagrams including photos and measurements of key elements and materials should be included.
• Record the facts surrounding the accident on the Supervisor's Investigation Report.

Analyze the facts to determine WHY the accident happened. Understanding injury causes is essential in the effort to eliminate future similar accidents. Several major types of causal factors exist and the investigation should seek answers in each category to ensure an in-depth analysis:
• Unsafe Acts - the actions of the individual that precede and bring about the accident. • Unsafe Conditions - factors in the physical environment that contributed to the accident. • Indirect Human Factors - conditions, characteristics or attitudes of the individual that influenced the accident. • Knowledge or skill deficiency - did not understand the risk • Improper attitude or motivation - aware of the risk but in a hurry to complete the job. • Mental or physical state factors - risk was known and normally would not have been taken, but the individual was fatigued or inattentive.

Indirect Environmental Factors - the reason for the unsafe condition to exist in the environment. • Actions of workers in general.
• Errors existing from design.
• Improper purchasing practices.
• Abnormal wear and tear on equipment.
• Failure to maintain.
• Failure to maintain properly.
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Correct the problem/deficiency immediately!
• Make recommendations for corrective actions to improve the management system.

Submit reports as required to:
• Risk Management
• Regional Manager - Maintenance
• General Manager
• Area Safety Director
Additionally, OSHA must be notified within 8 hours in the event of a death or when 3 or more persons require hospitalization (See policy on OSHA Record-keeping).

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 74
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-31

SPEED LIMITS - ALL COMPANY VEHICLES
SCOPE: This policy applies to every employee or contractor operating Company vehicles.

PURPOSE: The purpose of this policy is to promote safe operations of Company equipment.

POLICY: It is the policy of this Company that all employees shall operate buses and other vehicles at speeds not to exceed 5 m.p.h. on MV property and that they will obey all other speed limits when on public highways.

PROCEDURE:

The maximum allowable vehicle speed on company facilities is 5 m.p.h. Slower speeds are to be used in and around customers, employees, or other areas having potential danger.

When operating under congested conditions, drivers will operate the Company vehicle at throttle idle speed with the brake covered and will remain especially alert for changing conditions.

On the public highways, all employees in Company vehicles will operate in accordance with posted, or at a lesser speed if conditions warrant.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 75
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-32

ACCIDENT/INCIDENT REPORTING PROCEDURES
SCOPE: This policy affects all MV employees who operate company vehicles/buses, as well as managers and supervisors who investigate incidents.

POLICY: It is the policy of this Company to minimize injury, damages, pain and suffering for people involved in vehicular mishaps involving MV vehicles, to promptly report and to thoroughly investigate these occurrences.

PURPOSE: The guidelines in this policy designate the procedures for all employees to follow when an incident occurs and to ensure accurate and timely incident reporting.

An Incident is any MV mishap involving a MV employee, MV passenger, MV vehicle, MV equipment, or the environment. An incident may or may not result in injury or death to a person, damage to vehicles or property, or damage to the environment. This includes alleged incidents which are claimed to be caused by a MV employee, vehicle, or equipment; even though the MV employee, vehicle, or equipment is not affected.

PROCEDURE:

This procedure applies to all MV losses (other than Workers’ Compensation) to include:
• Vehicular collision with any person, vehicle, or object • Passenger/Customer/Client Incident/Injury
• MV Vehicle Physical Damage (including unknown yard physical damage) • MV Property (buildings/contents) Losses (fire, tornado, flood, hurricane, vandalism, break-in, etc.). • Environmental Exposures (i.e. fuel, oil, antifreeze, or other spills) • Theft of MV vehicles, equipment, or property
When an incident could have been avoided, it was a preventable loss. MV Safety investigates "major" preventable incidents (see below for definition) to determine cause; and monitors preventable incidents to spot trends and to determine the trends' root causes. This includes examining driving and work procedures and revising them if found faulty; and identifying violations of MV, OSHA, DOT, FTA, or other procedures, rules or regulations.

INCIDENT TYPES
Major: An incident involving a transit vehicle or occurring on MV property involving one or more of the following:
• Fatality
• Pedestrian or Bicyclist incident/injury
• Passenger incident/injury involving lift
• Passenger incident/injury while entering/exiting vehicle • Passenger incident/injury involving improper wheelchair securement • MV Operator is cited for a moving violation
• Any injury (including to MV Operator) requiring immediate medical attention away from the scene • Property damage equal to or exceeding $5,000
• Environmental spills
• Vehicle roll-over/lay-over
• Vehicle fire
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• Incidents with Operator allegation of equipment and/or maintenance failure • Events with potential for negative public relations and/or news media coverage • Incidents where Operator drug and/or alcohol use may be involved • Incidents where fault is in question
Minor: All other incidents that do not meet the definition of a “major” incident.

INCIDENT REPORTING PROCEDURE:

1. All MV incidents shall be immediately reported from the scene.

2. Other than an hourly employee if at all possible, it is the responsibility of the General Manager to make sure a person responds to the accident who will ensure care for our driver and equipment, review of accident investigation and proper review of company liability.

3. Operator at scene shall immediately contact Dispatch and provide incident details.

4. Immediately Call Auto Hotline at (866) 688-7475

5. Complete the Initial Accident/Incident Claim Line Information Sheet to assist with gathering the details and to aid in the verbal phone notification.

6. After the phone notification, immediately scan and e-mail this report to [email protected]. If unable to e-mail, fax to (214) 646-1858.

MAJOR INCIDENTS PROCEDURES:

In case of major incidents, in addition to the above, managers shall take the additional steps outlined below:

1. Obtain the following basic information:
a. Time and Place of incident
b. Driver name and Date of Hire
c. Vehicle number and type (cut-away, van, bus, sedan, etc.) d. Injuries, if transported from scene –where to and by whom. e. Damage description
f. Basic facts of collision, accident or incident.

2. Call and notify the following persons:
a. Director of Safety and/or
b. Vice President of Safety
c. Regional Vice President

3. General Manager or designee submits a “High Priority Event

4. Notification: Go to “Lawson Portal/Procedures and Forms/Safety/Report a Serious Incident” and enter the

5. required information.

6. Director of Safety and/or the Regional Vice President will continue the phone tree to the senior executives listed on a

7. need to know basis.

8. If the Director of Safety and/or the Regional Vice President or Vice President of Safety is not available, please contact the Sr.

VP of Safety, or in his absence, the President of Operations. If the President of Operations is not available, contact another Corporate Officer or Director who will then continue the phone tree as necessary.

NOTES:
• The only information given by MV employees should be to Police Officers present at the scene of the incident.

Operator does not discuss incident/loss with witnesses – Operator only discusses with police, MV Safety personnel, MV Risk Management personnel, and/or MV Third-Party Claims Administrator personnel. • Refer all other parties to Risk Management to handle any public and/or media questions. For these situations, please make sure you can provide Risk Management with the name and phone number of the inquiring party. If necessary, Risk Management will involve the Director of Media Relations to communicate to the public and/or media. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 77

INCIDENT/ACCIDENT/LOSS PROCEDURES

1. Pre-Planning:
a. General Managers/Dispatchers must be aware of all sources of assistance in handling incidents/losses. Before an incident/loss occurs, have contacts on hand for:
• Operator’s family and/or emergency notification
• Local police department and/or local sheriff department • Highway patrol/state police
• Local fire department and local ambulance service
• Tow truck, heavy equipment, and construction companies MV Risk Management staff and MV Safety staff are excellent sources for help. Have their telephone numbers available. b. General Managers post their home telephone numbers and cell phone numbers so they can be called when an emergency occurs.

Emergency Telephone Numbers shall be posted next to all MV telephones and shall be available at all supervisors’ home telephones.

This should include a list of local and MV telephone numbers used in controlling emergencies. c. Prominently place "reporting" decals in MV vehicles. The decals read, "Should you be involved in an accident or should any other incident occur, immediately contact Dispatch who shall immediately communicate with you and the 24-Hour ClaimLine, (866) 688-7475.” Place these stickers on the dash and on the driver-side sun visor. d. Equip MV vehicles with the following items:

1. Three (3) bi-directional emergency reflective triangles (not flares).

2. Incident Reporting Packets and color disposable flash cameras.

3. Fire extinguisher having an Underwriters' Laboratories rating of 5 B:C or more.

To order replacement incident reporting packets and cameras, go onto Portal, under Procedures and Forms, and under Risk Management – there is an Incident Reporting Packets bullet point. Click on that bullet point, complete your order information, and submit your order.

2. Incident/Loss Occurs:

A. MV Operator: If involved in an incident with an unattended vehicle, a) Try to locate the owner.
b) If the owner cannot be located, Operator securely leaves a note on the vehicle with his/her name and address, and the company/division's name, address and phone number.
c) Operator obtains the vehicle identification number and license plate number of the other vehicle and includes that information when reporting the incident.
d) An Incident Reporting Packet which includes a color disposable flash camera is supplied to Operator. Operator takes pictures of damages.
e) Operator delivers used camera to General Manager/Dispatcher.

A. If involved in a Hit and Run Incident while on the job or in a company-owned vehicle and you record/obtain the adverse vehicle’s license plate number or capture picture of adverse vehicle via camera or Drive Cam, it is mandatory that the police are called, and an incident report is filled out and filed with them. Once this is completed, please forward this information to Risk Management. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 78
B. If otherwise involved in a vehicular incident, Operator exercises on-scene emergency control until properly relieved by a supervisor or company official. Control will be directed to prevent further threat to human life, damage to the environment, and/or damage to property.

For traffic control and to protect others:

1. Stop immediately and shut down vehicle (shift

1. transmission into park, or neutral, shut off engine and

2. set parking brakes).

3. Turn on four-way flashers.

4. Place emergency reflective triangles as soon as possible, but in any event within ten minutes.

5. Detour non-essential traffic.

6. Notify police/fire/ambulance. If necessary, direct a passerby to notify the proper authorities. Be sure to indicate if there are injured people at the emergency scene. Do not leave the scene except in an extreme emergency.

7. Do not move MV vehicle (unless there is a fire or spillage that may spread) until authorities arrive.

8. Do not allow any other vehicles to be moved until someone in authority arrives to verify the positions of the vehicles and the lengths and positions of skid marks. Calm down. Try to detach yourself from what has happened so you can be as objective and unemotional as possible. Don't smoke and caution others to not smoke; as there may be fumes that could cause an explosion or fire.

9. If safe, extinguish any controllable fire and/or shut off any leak.

10. Assist injured or endangered persons, but do not move them or permit them to get up unless absolutely necessary. Keep them warm and quiet until emergency help arrives.

11. Prevent fires by turning off ignitions, disconnecting battery cables, prohibiting smoking, or taking any other indicated action.

12. Prevent contact with spilled materials.

13. Do not touch (or permit others to touch) vehicles/objects in contact with downed power lines. Keep occupants in vehicles.

14. Keep sightseers back/away from emergency scene.

15. Follow the Incident Handling Procedure/Instructions contained in the Incident Reporting Packet.

3. Report incident/loss to dispatch and 24-hour Claim Line:

MV Operator at scene shall immediately contact Dispatch who shall immediately communicate with the Operator and 24-Hour Claim Line, (866) 688-7475 (See Incident reporting procedures above). • Operator should never try to handle things alone.
• Call while the emergency is small and controllable.
• Dispatch shall provide a telephone number at which the Operator can be contacted. Usually this is the Dispatch number. • Dispatch and Operator shall stay in telephone contact with the 24-Hour Claim Line until released.

4. Operator Takes Pictures of Scene and Damages:

MV vehicles are equipped with color disposable flash cameras:
a. Photograph the causes of the incident.
b. Photograph the incident scene before vehicles are towed or moved. Include surrounding landmarks / reference points in the pictures.
c. If skid marks are long, start photographing 150 feet before skid marks begin and continue as you walk closer to the vehicle.
d. Photograph vehicles, including points of impact, damaged areas, undamaged areas, and spilled materials. e. Do not photograph bloody or gory details.
f. Make a sketch of the scene before any vehicles are moved. The important thing is to show the positions of the vehicles as they approached the scene and where they were following the collision.

6. Operator Identifies Himself/Herself: Operator gives any other involved party his/her name, division name, division address, and division phone number; and if requested, insurance information from Insurance Identification Card located in glove box.

7. Operator Provides Local Authorities and Emergency Responders Details of Incident/Loss:
a. Operator obtains any reports from authorities/police or emergency responders that must be completed. b. Operator cooperates with police officials but does not admit any responsibility to anyone except MV Risk Management personnel, MV Safety personnel, and/or MV Third-Party Claims Administrator personnel. c. Operator does not give a formal statement (written or recorded) to anyone until Operator has contacted MV Risk Management, and then, not unless approved by MV Risk Management. Operator never discusses incident with reporters. Supervisor who may respond will support this. d. Operator always notifies the police, no matter how minor an incident or collision may seem to be, even if it's just a minor “fender bender.” Always report it to the police. If other party just wants to exchange information and not call the police, Operator calls in a report anyway.

8. Operator Obtains Names and Addresses of Witnesses:
a. Operator gets names and addresses of all witnesses to the incident using Courtesy Information Cards contained in Incident Reporting Packet.
b. Operator does not discuss incident with witnesses – Operator only discusses with police, MV Safety personnel, MV Risk Management personnel, and/or MV Third-Party Claims Administrator personnel.

9. Operator Completes Incident Report: Operator
completes “Incident Report” before leaving the incident scene. This report is critical, as it captures MV information, third- party claimant information, client/passenger information, police information, an incident description, an incident diagram, etc.

10. Operator Delivers: Incident Report, Used Camera, Courtesy Information Cards, and any other Incident Reporting Packet Items to General Manager/Dispatcher. Operator gives General Manager/Dispatcher Incident Report, Courtesy Information Cards, used camera, diagrams, sketches, etc.

11. General Manager/Dispatcher Forwards Items to MV Risk Management:

1. General Manager/Dispatcher immediately scans and e-mails items to [email protected]. • If unable to e-mail, fax to (214) 646-1858.
• General Managers retain originals for his/her records. • Several other reports may be completed from the information on these items, so it is important that the information is complete and accurate.

2. General Manager uploads any revenant photos and videos to OneDrive.

Note: OneDrive Procedure attached as an appendix to this policy.

3. General Manager/Dispatcher ensures that safety items in MV vehicles are immediately replaced/recharged prior to next dispatch: Incident Reporting Packet with color disposable flash camera, fire extinguisher, 3 bi- directional emergency reflective triangles, etc.

12. Loss Handling:
a. MV Risk Management directs loss handling. General Managers ensure that all losses are immediately and properly reported. MV Risk Management or MV’s Third- Party Claims Administrator initiates all claim filings. Except for thefts, break-ins, and stolen vehicles, General Managers shall not file reports or other information with local, state or federal authorities.
b. Whenever there is any possibility of serious liability, the General Manager:

1. Sends complete maintenance file on the vehicle to MV Risk Management

2. Sends Operator’s logs/time sheets to MV Risk Management

4. Risk Management ensures Drive Cam event (if applicable) is obtained

13. Damaged Equipment:

A. Probable Total Losses: General Manager obtains repair estimate and scans and e-mails it to [email protected].

1. If unable to e-mail, fax to (214) 646-1858. MV Risk Management contacts Fixed Assets and determines if MV vehicle is a total loss.

2. If MV vehicle is deemed a total loss, General Manager has any valuable/usable parts removed and then obtains salvage bids.

3. General Manager obtains approval from MV Risk Management before selling salvage.

4. General Manager processes Fixed Asset Action Form and forwards for required approvals.

5. When General Manager receives salvage proceeds, General Manager faxes copy of check to MV Risk Management and forwards check to Accounts Receivable utilizing the applicable MV Lockbox Remittance Form.

B. Repairable Losses: General Manager contacts Maintenance Manager. Maintenance Manager authorizes and controls all repairs following maintenance protocols. MV Risk Management distributes weekly reports that include its internal claim number for the damaged or total loss vehicle. General Manager approves all MV vehicle repair invoices. General Manager codes vehicle repair invoices to GL#7090 or GL#6150. General Manager forwards approved and coded MV vehicle repair invoices to Accounts Payable.

C. The following information explains what GL code to assign and what additional information will be required to avoid delaying payment.

1. 7090 Collision – This GL number should be used for all MV vehicle repairs made and/or parts purchased due to some type of collision. The MV Risk Management internal claim number is required to be on each invoice that is assigned this GL number. Failure to provide the claim number will prevent Risk Management from approving the invoice for payment and will delay timely payment to the vendor.

2. 6150 Outside Services – This GL number should be used for all MV vehicle body repairs made and/or parts purchased due to wear and tear over time. Examples would be rusted areas and faded paint. Repairs made to a vehicle that was purchased with pre-existing damage can also be coded to this GL number. An explanation will be required for each vehicle body repair invoice that is coded to this GL number. Invoices coded “6150” do not require a MV Risk Management internal claim number.

D. MV vehicle repairs (MV Damage):

Effective 1/1/08, the division is responsible for the full amount of the repairs. These invoices must be approved for payment by Risk Management.

E. MV Damage Subrogation:

If it is possible that MV can collect for damages caused by a responsible third party, General Manager scans and e-mails all information related to the incident to [email protected]. If unable to e-mail, fax to (214) 646-1858.

1. Obtain a repair estimate and submit the estimate and photographs of the damage to Risk Management. These items will be used as documentation for MV’s subrogation demand.

2. In addition to the damages, MV Risk Management will also attempt to collect “loss of use” from the responsible third party.

3. MV Risk Management compiles a formal claim for damages for submission to the responsible party. MV Risk Management follows up on collection. Damages and/or loss of use recovered through subrogation efforts will be credited to the division.

4. If an insurance company or its representative requests repair cost information, General Manager refers that person to MV Risk Management. Do not release cost information.

14. Alleged Equipment/Maintenance Failure:
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 81
Claims of equipment or maintenance failure are always referred to as "alleged" failure until an inspection of suspect systems by qualified personnel verifies or denies such claims. The following steps are followed in instances of alleged equipment or maintenance failure:

1. If Operator alleges a failure, contact MV Risk Management immediately.

2. Arrange to have vehicle towed to nearest MV division or area where vehicle can be secured. Do not let vehicle be driven.

3. Secure vehicle. Don't let anyone tamper with vehicle, including MV personnel.

4. Call MV Risk Management to direct investigation activity.

5. MV Risk Management will set up inspection with manufacturer's representative, expert (if applicable), and MV personnel.

6. Notify and coordinate inspection with field personnel.

7. Assist in the inspection of vehicle at formal inspection.

8. Send complete maintenance file on vehicle to MV Risk Management.

9. Send Operator’s logs/time sheets to MV Risk Management.

10. Print electronic control module data and send to MV Risk Management.

11. Risk Management ensures Drive Cam event (if applicable) is obtained.

15. Stolen MV Vehicle.

General Manager/Dispatcher immediately reports loss to MV Risk Management.

A. General Manager/Dispatcher immediately reports the loss to local police authorities. Direct the police authorities to enter the stolen vehicle on the NCIC. Note: If vehicle is ultimately recovered, General Manager/Dispatcher immediately reports recovery to local police authorities and directs them to remove from the NCIC; and General Manager/Dispatcher immediately reports recovery to MV Risk Management.

B. General Manager obtains a copy of police report and faxes it to MV Risk Management.

C. Instruct MV Operators on the following:
a) If anyone tries to take a vehicle, let them have it. Do not get into an altercation with them. b) If a vehicle is taken or is missing, immediately phone MV Risk Management. c) Report any suspicious activity to General Manager/Dispatcher.

D. Depending on the circumstances regarding the missing vehicle, MV Risk Management may notify FBI, appropriate state Highway Patrol, FTA, and Federal DOT.

16. Break-Ins and other Property Losses.

A. General Manager/Dispatcher immediately reports loss to MV Risk Management.

B. General Manager/Dispatcher immediately reports loss to local police authorities.

C. General Manager obtains a copy of police report and faxes it to MV Risk Management.

17. Post-Loss Procedures, Reports, and Correspondence.

A. General Manager forwards all correspondence relating to an incident/loss to MV Risk Management. General Manager identifies the correspondence to MV Risk Management by indicating the Operator’s name and the date of the loss.

B. If lawsuit papers are received, General Manager immediately telephones MV Risk Management at (866) 665-1426. General Manager forwards the papers via overnight mail to: EVP, c/o MV Risk Management, 2024 College Street, Elk Horn, IA 51531, with a memo stating the person served and the date and time of service. The EVP of Risk Management can also be reached by telephone at (712) 764-3720.

18. Post-Accident Alcohol and Controlled Substances Testing A. Fatal Accidents: As soon as practicable following an accident involving the loss of human life, an employer shall conduct drug and alcohol tests on each surviving covered employee operating the transit vehicle at the time of the accident. The employer shall also drug and alcohol test any other covered employee whose performance could have contributed to the accident, as determined by the employer using the best information available at the time of the decision. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 82
B. Non-Fatal Accidents: As soon as practicable following an accident not involving the loss of human life in which a transit vehicle is involved, the employer shall drug and alcohol test each covered employee operating the transit vehicle at the time of the accident unless the employer determines, using the best information available at the time of the decision, that the covered employee’s performance can be completely discounted as a contributing factor to the accident. The employer shall also drug and alcohol test any other covered employee whose performance could have contributed to the accident, as determined by the employer using the best information available at the time of the decision.

C. “Accident” Definition: “Accident” means an occurrence associated with the operation of a vehicle (including operation of its lift), if as a result:

D. A Fatality; or
E. An individual suffers bodily injury and immediately receives medical attention away from the scene of the accident; or F. With respect to an occurrence in which the transit vehicle involved is a bus, electric bus, van, or automobile, one or more vehicles (including non- FTA funded vehicles) incurs disabling damage as the result of the occurrence and such vehicle or vehicles are transported away from the scene by a tow truck or other vehicle; or G. With respect to an occurrence in which the transit vehicle involved is a rail car, trolley car, trolley bus, or vessel, the transit vehicle is removed from operation.

H. MV Division Management coordinates/arranges post-accident testing. If reasonable suspicion is suspected, all reasonable suspicion testing guidelines will be followed.

Test Results Obtained. Test results are obtained by Elk Horn Qualification and reported to MV Division Management, or vice versa.

General Manager contacts MV Management concerning disposition of Operator.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 83
MV Safety OneDrive Upload Procedures
Distribution: Safety Managers
Category: OneDrive Section No.:

Author
By: Shane Shelton
oval
By:

Date: 8/16/2016
Appr
Date:

Email: [email protected] Status: PENDING
Revision Date: 8/18/2016 (active, inactive, pending)
PLEASE NOTE: Any changes to this document will require manager-level approval

1.0 PURPOSE:

To give safety manager instructions on how to upload videos, photos and documents to the Claims Department via Microsoft OneDrive

2.0 RESPONSIBLE PARTIES:

MV Infrastructure Team

3.0 PROCEDURE INFORMATION:

User Provisioning (for the Claims Team Only):

1. The IT Infrastructure team will get a ticket from the Auto Claims Manager requesting that a user be given access to a divisional folder via the Help Desk.

2. The user will be provisioned according to the tickets directions.

3. The same process will be used for user moves and deletions.

End User Access Instructions:

1. Upon successful provisioning of the end user’s account, the end user will receive an email from no[email protected] with the Subject of “Sys_ClaimsMgmt has shared ‘Division Number’” Appendix
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 84

2. The end user can click the “Division Number” hyperlink in the email body to go to the One Drive Login page. The example above shows you’d click the blue “121” number in the body of the email for Division 121.

3. This will take you to a sign-on page with your default browser. MV IT recommends you use Internet Explorer or Google Chrome of the best results.

4. To sign in, use your MV Transportation email address: [email protected]. If your name is John Doe, your email will be [email protected]. Once you’ve entered your email address into the email field, your browser will redirect you to the MV Transportation Office 365 login page as seen below. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 85

1. Your email address will already be populated, just enter your domain password. This is the same password you use to log into your MV desktop or laptop. Click Sign in.

2. This will then take you to the OneDrive folder you have access to. You will notice if you click outside of your folder, you will receive access denied messages. You will ONLY have access to the division you were assigned by the Auto ClaimsManager.

3. From here you can open the folders you would need to upload into. Furtherinstructions on uploading files are below. You can bookmark the page you accessed in step 6 to streamline logging in in the future.

Uploading Files:

1. Once youv’e completed Steps 1 – 7 above under the “End User Access Instructions”, you can now start to upload files. To do so, click the folder you want to upload to (in this example we’ll use a photo upload). Click on the Photos Folder. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 86

2. This will take you the Photos folder.

3. To upload a photo, click Upload -> Files

4. Browse to the location on your computer of the file you want to upload. In this example, we are uploading the one MV logo picture. Click on the file(s) you want to upload, you can upload multiple if need be at a time. Click Open to start the upload.
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 87

5. Your file will then upload into the folder you were in before you clicked the Upload -> Files button in step 3. We were in the Photos folder in this example, so the file uploaded into the Photos folder. If you want to upload a Video, start from the Videos folder and the same for the Documents folder.

6. That’s it. You’ve now uploaded a file to Claims for review.

Labeling Uploaded Documents to OneDrive:

Please prefix all documents uploaded into OneDrive with the following coding. Please note that all photos need to be saved on a Word document. Then uploaded to OneDrive with the proper label; Pic – M16XXXX or Pic – “Ref Number”. The MV claimant number is provided on the Daily Incident Report or Weekly Incident Report.

1. Division Reports – DR-M166403 or DR-CG122

2. Police Report – PR-M166403 or PR-CG122

3. Photos – Pic-M166403 or Pic–CG122

4. Estimate – Est-M166403 or Est-CG122

5. Letter – Ltr-M166403 or Ltr – CG122

6. Video – Video-M166403 or Video-CG122

7. Invoice – Inv-M166403 or Inv-CG122

8. Tender – Tender-M166403 or Tender-CG122

4.0 REFERENCE DOCUMENTATION:
“MV” is to be understood as MV Transportation and/or its affiliated companies (collectively “Company”).

5.0 DOCUMENT CHANGE LOG:

Version Date Author Change Description

1.0 8/16/2016 Shane Shelton Original draft

1.1 8/18/2016 Shane Shelton Added Coding

1.2 12/20/2016 Shane Shelton Added photo saving
wording under labeling
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 88
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-33

DRIVECAM
SCOPE: This policy applies to all employees who operate Company vehicles or perform work on behalf of the company.

PURPOSE: The purpose of this policy is to provide a standard to remediate improper driver behaviors while operating our vehicles.

The goal is to proactively identify unsafe behaviors and improve them through coaching, retraining and, if necessary, disciplinary measures in accordance with the provisions of the Employee Handbook and applicable Collective Bargaining Agreements.

POLICY: All DriveCam events will be reviewed and evaluated for compliance with the company’s policies and defensive driving standards. Drivers found acting in an improper and/or unsafe manner shall be coached towards behavior improvement and if necessary retrained and/or disciplined.

A. Procedure: The heart of the Drive Cam program is the counseling and retraining process. In order to have a positive effect on driver behavior, events must be viewed and counseled daily, and corrective actions must be taken in a timely manner:

1. Identify the Vehicle Operator and review the driving behavior from the DriveCam Event Log.

2. Schedule a counseling session with the Operator at the very first opportunity (whenever possible counseling should be completed within four business days based on employee schedule after the event appears on DriveCam Event Log):
a. Review event with Operator (1 on 1 with Operator).
b. Discuss how the Operator can prevent unsafe driving acts and perform safe driving acts using the Smith System and other defensive driving techniques received during his/her training. c. Have the operator sign the DriveCam Event Log form and file in the operator’s personnel file. d. Develop a Corrective Action Plan to provide positive feedback and further help the Operator correct unsafe driving behavior and adopt safe driving habits.

B. Remedial actions: Remedial actions for improper behaviors identified via the DriveCam event recorder shall, generally, be progressive in nature and based on the “Event Risk Score”, taking in account both the individual event score and the cumulative score earned by the driver for a specific period of time. Safety Points shall be assessed for both certain individual Drive Cam events and whenever the cumulative “Event Risk Scores” reach certain thresholds/levels (See Table 1).

Drive Cam Events Remedial Action

INDIVIDUAL EVENTS
DC Event Risk Score Action
1-8 Documented Verbal
Counseling/Coaching
9-13 Written Counseling & Refresher
Training
14+ 1 Safety Point & Refresher Training
Cumulative Event Risk Scores in 30 Days*

CUMULATIVE SCORES
(* Rolling 30-day period)
24-30 1 Safety Point & Refresher Training
31-43 2 Safety Points & Refresher Training
44+ 3 Safety Points & Refresher Training

SPECIFIC VIOLATIONS

SPECIFIC VIOLATIONS
Cell Phone Violations Per Employee Handbook
Improper Wheelchair securement 6 Safety Points / Termination DC Camera Tampering 6 Safety Points / Termination
Traffic Control Devices 3 traffic control violations in a 30-day period will result in 2 safety points.

1. Depending on the driver’s past history of Drive Cam events and his/her cumulative risk scores, he/she may be assessed Safety Points for both the individual DriveCam event and/or for reaching/breaking the cumulative risk score threshold level.
• Example 1: Driver “A” has already experienced 2 DriveCam events for a total of 10 risk points. Within the 30-day period from the first event, driver “A” experiences a third DriveCam event with a risk score of 15. In this case, the driver would be retrained and be assessed 2 Safety Points, as follows:
o 1 point for the individual event (with a risk score of 15) and 1 point for reaching the cumulative “risk score” threshold of 25 risk points (10+15).

2. There shall be no “double-jeopardy”. When an individual event’s score puts a driver in either a 2 or 3 “Safety Points" cumulative band, he/she shall receive only the higher point assessment when reaching the cumulative band (see example below):
• Example 2: Driver “B” has already experienced multiple DriveCam events for a total of 32 risk points. Within the 30- day period from the first event, driver “B” experiences one more DriveCam event, with an event risk score of 15. In this case the driver shall be assessed only 3 safety points for having reached the “44+ points” cumulative point band and will not be assessed the additional 1 safety point for the individual “high risk score” event.

3. Any policy violation that occurs where the sole or primary means of determining a violation of the Company’s policies is a method/s other than Drive Cam, employees shall be disciplined in accordance with the appropriate MV policy, Employee Handbook or appropriate section of an applicable collective bargaining agreement.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 90
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-34

AIR-BRAKE VEHICLE SECUREMENT
SCOPE: This policy applies to all employees of MV Transportation, Inc.

POLICY: It is the policy of this Company that all air-brake equipped vehicles shall be properly parked and secured whenever the bus operator is not in attendance of the vehicle or sitting in the driver’s seat.

The use of wheel chocks is mandatory whenever parking air-brake equipped vehicles.

Whenever two operators are “in transition” on the same bus (i.e.: at a transfer terminal), the “outgoing” operator shall properly park/secure the bus and both “Incoming” and “Outgoing” operators shall ensure that:
a) Gear is in “Neutral”
b) Parking Brake is engaged
c) Wheel Chock blocks are in place
All operators shall use the procedure set forth in this policy whenever they are parking the bus, whether during the duty day or at the end of their work-shift.

There shall be “Zero Tolerance” for violations of this policy. Violations of this policy shall be considered a “Major Incident” and will result in termination of employment, as detailed in the Employee Handbook.

PROCEDURE:

The following steps must take place any time an operator who was physically in control of the bus completed his or her driving duty and are parking the bus at a layover, transit terminal, bus depot, division’s yard, etc.

1. Always park at a safe and designated stop.

2. Once you make a complete stop, while still holding the service brake put the bus gear in Neutral.

3. Engage the parking brake.

4. Turn the engine OFF.

5. Release the front door air valve.
a. Note: When you release the front door air valve your door handle will no longer be operational.

6. Open the front door manually.

7. Never reach through the driver’s window to operate any controls/switches (i.e.: open or close doors, start, stop, etc.) from outside the bus. All “operating” actions must be accomplished only from the driver’s compartment inside the vehicle.

8. Chock the wheels by placing the vehicle’s chock blocks under the bus’ front right wheel.

As a general rule, if an operator needs to leave the bus unattended for any reason, that bus shall be secured in the same manner as if parked for the day and leaving the bus for the night.

Should a Division not be able to abide by this policy due to local client requirements, they need to obtain an “exception to policy” approval in writing from their VP of Safety or the Company’s SVP of Safety.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 91
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-35

SAFE DRIVER AWARD RECOGNITION PROGRAM
SCOPE: This policy affects all full time drivers for MV.

PURPOSE: The purpose of this policy is to describe the recognition program for those drivers who have achieved the MV professional standard of safe driving performance.

POLICY: It is the policy of this Company that every full time driver will be recognized for driving safely and preventing incidents.

PROCEDURE:

I. QUALIFICATIONS FOR SAFE DRIVER AWARDS
A. Award Period:

To qualify for the following safe driver awards, a driver must complete 12 months of driving without a preventable incident or LOA longer than 30 days and injury from date of hire from a year to year basis. A LOA longer than 30 days will be added to the original anniversary date and this will be the new anniversary date.

Completion of the consecutive period means the driver has successfully completed one award year.

If a driver has one (1) or more preventable incidents during this period, he/she must begin again to accumulate the required 12 consecutive months of operation without a preventable incident. If the driver has a LOA longer than 30 days, the total days of leave will be added to the anniversary date and this will be the employee anniversary date going forward.

B. Subsequent Awards:

To qualify for the 1-year and subsequent awards, a driver must complete the twelve (12) consecutive months of driving without a preventable incident for each subsequent safe driver award year.

If, during any award year, a driver has a preventable incident, that award year must be completed and the driver must drive an additional twelve (12) consecutive months without a preventable incident in order to earn the award involved (i.e.: the anniversary date for the award will be pushed back 12 months).

All preventable collisions, passenger injuries, vehicle off-road, other "moving" accidents and incidents and preventable “onthe-job injuries” incurred by the driver will be recorded on the drivers' safe driving records. Accidents and incidents involving passenger falls while boarding or alighting will not affect this safe driving award records unless the driver contributed to such incident by failing to follow proper procedures.

SPECIAL CIRCUMSTANCES:

A. Absence from Active Service due to Sick Leave, Leave of Absence, Vacation, Furlough, etc.

Any absence from active service through leave of absence, furlough, injury, illness, or separation from driving for any reason, excluding earned vacations, for a period of thirty (30) consecutive days or longer, will cause the driver's anniversary date to be delayed by the time length of that absence period.

When a driver selects to take vacation while on sick leave, the award anniversary date will be delayed by the entire sick leave period (including vacation time), provided such period is of 30 days or more duration. However, if a portion or all of the vacation is taken immediately preceding or following sick leave without the driver having returned to work in between, delay of the anniversary date will only be made for that portion covering the sick leave period, and then only if the sick leave period consists of 30 days or more.

It should be noted that the driver's award date never changes unless sick leaves, leaves of absence or furloughs are involved.

B. Temporary Suspension
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 92
Temporary suspension, when applied for disciplinary measures, will be considered as time lost for safe driver award purposes, and the anniversary date will be delayed from the first day of suspension to its termination, but only when suspension consists of 30 days or more.

C. Reinstatement
Any driver who is discharged and later reinstated will be given credit for previously earned awards, plus any partial year earned before discharge, but will be required to drive the necessary time without a preventable incident after being reinstated before the next award can be earned. Lost time in such cases will be made effective from the date last at work prior to discharge, to the date of return to work following reinstatement, but is applicable only in such cases where the out of service period consists of 30 days or more.

D. Re-employment
Any driver who resigns in good standing and is rehired as a new employee will be given credit for previously earned awards, plus any partial year earned before resigning. The driver will be required to drive the necessary additional years, months and days without a preventable accident from date of rehire before the next award can be earned.

E. Preventable Incidents
For award purposes, a preventable Incident is any Incident in which a driver failed to do everything possible to prevent or avoid an accident. Our central defensive driving rule states:
"It is the responsibility of a professional driver to drive in such a manner as to identify accident producing situations soon enough to take reasonable and prudent action to avoid an accident.” MV safe driving standards protect drivers from being charged for an incident if there was nothing that reasonably could have been done to prevent it. However, such incidents are rare. The facts regarding each incident must be considered carefully before deciding whether or not it was preventable. Management rules on preventable incidents subject to guidelines in the MV Safety Manual (Safety Policy # 1 – Preventability Determination). Drivers may appeal rulings consistent with policy and contract language on the subject.

Responsibility to prevent or avoid incidents goes beyond carefully observing traffic rules and regulations. MV drivers are expected to drive so as to prevent becoming involved in incidents in spite of hazards of weather, road, traffic conditions, or the faults of other driver's and their failure to operate safely.

Please refer to the MV Safety Manual (Policy #1, Incidents - Determining Preventability) for guidelines in determining incident preventability.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 93
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-36

MOBILITY IMPAIRED PASSENGERS - PERSONAL SAFETY RESTRAINTS SCOPE: This policy applies to all employees and contractors of MV Transportation, Inc.

PURPOSE: The purpose of this policy is to outline the protocols and procedures relative to mobility-device users’ use of personal restraint safety devices.

POLICY: The safety of our passengers is the Company’s first and highest consideration. It is the policy of MV transportation, Inc. that all mobility-impaired passengers who are using a mobility device (i.e.: wheelchair, scooters, etc.) shall be offered and highly encouraged to use personal restraint safety devices (i.e.: seatbelts or “posey belts” – type safety devices) while being transported aboard company vehicles.

Should a passenger decline or refuse to use such safety devices, the driver shall notify his/her dispatcher of such refusal and a record of such refusal shall be made for documentation purposes.

PROCEDURE:

A. Drivers shall offer and highly encourage the use of passenger securement devices (i.e.: seatbelt/Posey belt) to ALL passengers using a mobility device (i.e.: wheelchair, scooter, etc.) as a matter of standard operating procedure.

B. Should a passenger refuse (or decline) the use of such restraint device, the driver and Division shall RECORD AND DOCUMENT ALL REFUSALS, as follows:

1. Driver shall immediately notify his dispatcher of the passenger refusal of the restraint device:
a.ALL refusals shall immediately be called in to dispatch by the driver. b.Drivers in DriveCam-equipped vehicles shall also activate the DriveCam device and state the passenger’s refusal of the restraint device on the camera.

2. The dispatcher shall record the refusal in a log. This refusal log can be of any suitable type or nature appropriate for the Division’s operation (paper log, Excel spreadsheet, Trapeze, etc.).

3. The refusal log, at a minimum, shall contain the following information:
a.Date
b.Driver name
c. Trip/Schedule Number
d. Time
e.Passenger Name
f. Trip Origin / Pick-up location
g. Trip Destination / Drop-off location
i. Notes detailing the event
C. The refusal log shall be maintained at the Division and shall be made available for inspection and/or reference as needed in response to investigations of passenger "fall out of the wheelchair" injuries or incidents.

D. Should a Division’s contract not allow the use of lap-belts/safety restraints for wheelchair passengers, the Division GM needs to contact their respective VP of Safety for guidance. If the VP of Safety concurs that the contract does not allow the use of such safety/restraint devices, he/she will prepare and forward a Memorandum for file to the COO and Group President detailing the reasons why the division is precluded to follow the passenger securement procedures detailed in this policy. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 94
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 95
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-37

NEW DRIVER ASSESSMENT / VALIDATION
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate buses or other revenue vehicles.

PURPOSE: To ensure new drivers are operating their vehicles in accordance with MV’s standards of safe driving performance POLICY: It is the policy of the Company that all new driver hires shall receive a formal and thorough evaluation of their driving skills and a safety performance review/assessment at 45 days and 75 days from their date of hire.

PROCEDURES:

1. Complete a SF-3 (Driver Safety Profile and Record Summary) Form for each new driver in advance of the meeting with the driver.

2. Review DriveCam history/trends and overall safety record, in detail, with driver. Identify areas of “need improvement” or “good performance”.

3. Conduct a thorough “Road Test” on each new driver and document on Form SF-1. Road Test shall be conducted by a certified BTW or other qualified individual (BTW is preferred).

4. The intent of the road test is to verify that the driver is operating the vehicle in accordance with our safe-driving performance standards (the standards taught in the driver training school and outlined in both the Student Guide and BTW manual).

5. Should the record review or the Road Test indicate areas of weakness and the need for additional training, the driver shall be scheduled for a full refresher training session addressing these areas within 10 days of this 45/75 day review.

6. Should a driver “fail” his/her “75-day” assessment, the Division General Manager, in coordination with the Area Safety Director, shall make a decision whether to retain and retrain the driver or take other administrative actions, up to and including separation from the Company.

These formal driver skills assessments shall be performed at the 45 day and 75-day timeframe. Note: It is critical that this final “75 day” assessment be completed before the end of the driver’s “90 day probationary” period.

The intent of the process is to ensure all new drivers properly apply and execute the defensive driving standards they were taught in their Driver Training School courses and apply them properly during the course of their work.

Any exception to this policy must be approved by both the Regional Vice President and the VP of Safety for the division. The Sr. VP of Safety shall be the final decision maker in cases of non-concurrence.

Date Filed / Revision Date Description of Change
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MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-38

PARKING CONE POLICY
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate paratransit vehicles.

The intent of this policy is to reduce backing/fixed object collisions by ensuring all drivers walk to the rear of their vehicle prior to movement and observe surroundings for hazards/obstacles. This policy has the additional benefit to provide other motorists/driver with a visual warning of the parked vehicle and possibly preventing “parked bus” collisions.

POLICY: It is the policy of this Company that whenever a driver parks his/her bus for more than five (5) minutes, for any reason, whether in revenue service, lunch breaks, or at end of duty, he/she shall place a high-visibility parking/safety cone on the ground at the left rear corner of the vehicle (driver’s side, rear bumper). The driver shall pick up and secure the parking cone prior to departure from the parking position and after making sure there he/she is aware of any obstacles in his/her intended path of travel/movement.

RESPONSIBILITY: The operator has the responsibility for compliance with this policy, placing the parking cone in the proper position after parking the vehicle and retrieving the cone prior to departure.

PROCEDURE:

A. When parking the vehicle:
a. Park vehicle
b. Pick up parking cone from stowed position
c. Exit vehicle
d. Place cone on the ground one step (three feet) from the left rear corner of vehicle (rear driver side bumper) B. When departing from parked position:
a. Move to left rear of vehicle
b. Observe for obstacles/hazards to safe movement
c. Remove cone from ground
d. Enter vehicle
e. Secure cone for movement (stow cone in safe position) f. Depart
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 97
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-39

LOCATION SAFETY COMMITTEES
SCOPE: This policy shall apply to all operating divisions and facilities of the Company with more than 10 employees POLICY: A Location Safety Committee (LSC) will be required and established at each division facility with more than 10 employees.

Safety committees are not only a proven best safety practice but are also required by State and Federal regulations.

The primary function of the committee is to work as a team in creating and maintaining a safe work environment for fellow employees and helping with system safety and security at the division. The LSC is also responsible hazard reduction and hazard resolution.

Committee Members: The LSC shall be headed by either the Division’s General Manager or Safety Manager and should be made up in equal numbers of member of management and hourly staff. A committee should not exceed 10 members.

An example of an LSC membership is below:
• General Manager
• Safety Manager
• Staff Person (Assistant Manager, Clerk, Dispatcher, etc.) • Maintenance representative (required if maintenance performed at division) • Drivers representatives (number of drivers should not exceed one driver per 25 vehicles) It is recommended that staff and maintenance members
of the review board voluntarily serve one-year terms commensurate with the MV Transportation budget year. However, the General Manager and the Safety Manager are required positions on the committee.

Meetings: It is recommended that the Manager leading committee meetings establish the appropriate time and frequency for Safety committee meetings to fit the schedules and needs of the division. The committee should meet once a month at a minimum however less frequent meetings (i.e.: bi-monthly or quarterly) are allowed for divisions with less than 20 employees. At locations where vehicle incidents or workers’ compensation frequency is high, the committee should meet more often than the minimum requirements (i.e.: biweekly). Agenda topics should include review of unsafe acts or conditions found at the facility, a review of DriveCam trends and most frequent violations, a review of incidents or “near misses” involving vehicle operations, equipment or employee injuries, as well as a review of old and new business.

LSC Committee activities: The committee should provide input/ideas to ensure a safe work environment is established and maintained. Employees exhibiting safe work habits will be identified and reported to the committee. The committee will determine the manner in which safe practices or behavior should be recognized at the facility. All unsafe conditions will be reported to the manager/supervisor and the committee will determine or recommend remedial/corrective action. The committee will encourage fellow employees to work in a safe manner, provide input/ideas for safety posters/messages at the workplace, and promote a safe work environment through input/ideas for safety topics at monthly safety meetings.

Other specific safety and security-related tasks of the LSC are as follows:
• Coordinate safety activities of the division.
• Meet to evaluate and resolve safety issues at the division level. • Conduct special meetings as necessary at the request of Management. • Compile pertinent location safety data to identify and assess operational risk. © 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 98
• Review DriveCam trends and pertinent events/clips
• Review repeater trends/behavior and determine appropriate countermeasures to improve driving behaviors. • Perform analyses to identify safety problems related to maintenance activities. • Use Committee consensus to develop hazard resolutions. • Review facility action plan for currency
• Coordinate and plan at least one annual emergency preparedness and fire drill.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 99
MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-40

FIXED-ROUTE SEATING
SCOPE: This policy applies to all drivers for MV Transportation, Inc.

POLICY:. The safety of our passengers and operators is a major concern of MV Transportation. Traffic conditions may require the vehicle operator to make sudden stops, turns, or maneuvers.

The seating of passengers will ensure a safer ride. Passengers will be asked to take a seat if one is available prior to the movement of a vehicle. This will also be communicated through strategically placed signs within the interior of the vehicle.

Passengers have the right to refuse to take seat and will always provided transportation regardless.

PASSENGER REFUSAL:

If a passenger refuses to be seated, the operator must call into dispatch, and dispatch must make note of the refusal.

Note: If the dispatch function is not performed by MV Transportation the driver is still required to call in for recording purposes.

TRAINING:

All new drivers will be instructed on the seating policy in a fixed-route vehicle. This instruction will take place while the driver is undergoing MVT’s new-hire training. All current and existing drivers will have this revised policy made part of their annual safety meeting training session and covered at least once a year in future safety meetings.

All operators will sign an acknowledgement sheet confirming the training. The Acknowledgement Sheet will be maintained as part of their individual training file.

COMPLIANCE MONITORING:

All General and Safety Managers will be responsible to ensure compliance with this policy by having their staff monitor compliance of their operators.

This policy only applies to fixed-route vehicles when an open seat is available.

This policy becomes effective 1/1/12
Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 100 MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-41

CURB STRIKE
SCOPE: This policy applies to all employees of MV Transportation, Inc. who operate buses or other revenue vehicles.

POLICY: It is the policy of MV Transportation, Inc. that anyone operating a vehicle will use caution and will be aware of the space around the vehicle. It is the policy of this company that avoiding striking the curb and fixed objects is the sole responsibility of the driver at the controls. Curb strikes may vary in severity, but they do have the potential to lead to claims. A curb strike will need to be called in as a preventable collision and confirmed as a “collision” on DriveCam online if certain criteria is met.

RESPONSIBILITY: The operator has the sole responsibility for maneuvering the vehicle safely and use reference point training to avoid striking fixed objects, to include but not limited to curbs.

PROCEDURE: In the event of a curb strike, this incident is required to be called in as a preventable accident and confirmed as a “collision” event on DriveCam if one of the below four items occur:

1. A passenger is significantly jostled and could potentially file a claim.

2. Any damage is caused to any part of the vehicle including the tires.

3. More than one of the vehicles’ tires leaves the

4. designated roadway.

5. If the g-force recorded meets or exceeds .55 regardless if there is damage to the vehicle.

If the curb strike is minor and none of the above occurs, the division does not need to call the incident in as a reportable accident, and the division should select “no collision” on the DriveCam event. The DriveCam review team should then select “judgment error” which is a scored, coachable event that will require the driver to come in for coaching and/or retraining.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 101 MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-43

ROAD CALL VEHICLE SECUREMENT
SCOPE: This policy applies to all Maintenance and Utility Employees of MV Transportation, Inc. The intent of this policy is to ensure the security and personal safety of all MV Employees when performing maintenance or vehicle roadside assistance.

POLICY/PROCEDURE: It is the effected employee’s responsibility to ensure that the vehicle and working environment is secure from controllable risks and hazards.

Any employee required to work near moving traffic must wear appropriate Personal Protective Equipment (PPE)

1. Safety vest – High visibility Class II required. Note: A high visibility uniform does not meet this requirement. A vest must be worn. If wearing protective weather gear, ensure it is highly visible from a minimum distance of 100 feet.

Upon arriving at the service location, the technician should:

1. Activate 4-way hazard lights on service vehicle.

2. Ascertain if the service can be performed in a safe manor to which the employee or vehicle is not immediately exposed to oncoming traffic or other hazards.

3. Place hazard triangles/Cones 10 feet and 50 feet behind the service vehicle, as well as 50 feet in front of the vehicle. All cones should be placed in the center of the lane.

4. Place wheel Chalks under both sides of the front tire away from traffic

5. Ensure the vehicle gear is placed.

6. Verify all brake systems are fully engaged (parking / emergency, etc.)

7. Instruct the operator to exit the seat unless they are required to operate any function of the bus and only at the direction of maintenance personnel.

When the Technician is ready to move the vehicle, they can do so only after verifying the parking brake is still engaged; he or she can then remove the wheel chocks, disengage the brake(s) and move the vehicle.

Before leaving the scene, retrieve the caution triangles and cones and use all safety precautions when preparing to reenter traffic.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 102 MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-44

STALL TESTING
SCOPE: This policy applies to all Maintenance Employees of MV Transportation, Inc.

POLICY: It is the policy of this Company any Maintenance Employee performing a stall test follow the procedures outlined below without exception.

PROCEDURE: Stall testing, while a common practice, is not without risk.

This type of test should only be conducted by trained technicians that understand when stall testing should be utilized as directed per manufacture’s guidelines.

At no time should an untrained person be asked to conduct or assist on a stall test.

Stall tests should not be conducted in an area where personal injury or property damage may occur in the event of a procedural error.

When preparing for the test the steps below should always be followed:
• Only conduct stall tests as described by vehicle manufacture’s procedures and only if trouble shooting processes states the stall testing is required.
• Testing should be conducted in a safe area, with no obstructions in front or behind vehicle. An open location in the parking lot should be utilized.
• Wheels must be chocked
o Wheel chocks should be utilized. The standard orange wheel chocks used for securing an airbrake vehicle should not be used. Engine torque can cause the vehicle to roll over these types of chocks. o Wheel chock RWC-25, #245683 from Conney Safety is the approve wheel chock. o At least both front wheels should be chocked to prevent wheels from turning. • If the vehicle does not have an interlock to prevent throttle application, the parking brake should be applied during the testing procedure.

The above steps must be followed anytime a stall test is conducted. Failure to follow the above steps will result in progressive disciplinary actions up to and including termination.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 103 MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-45
ELECTRONIC DISPLAYS – SAFETY VISION
SCOPE: This policy applies to all employees of MV Transportation, Inc. who are responsible for maintaining the Electronic Score Boards within their respective divisions. The Safety Vision program is an educational tool which allows a division to communicate to the drivers and staff with consistency and support from corporate initiatives. These displays are intended to promote safety through the use of slides, posters, videos, and real time social media feeds.

POLICY: It is the policy of MV Transportation that when deployed, the Electronic Safety Screens reflect correct and up to date information. The first several slides, referred to as the ‘Score Board’ display information that is tied into local and company-wide initiatives including, but not limited to, the Key Performance Indicator (KPI) Dashboard. As such, divisions shall maintain and update these key indicators on a daily basis. It is the policy of MV Transportation that all Safety Vision displays remain current and reflect accurate content. If a display is not functioning properly, a support request shall be completed and sent to MVFocusOnSafety.com or by notifying Safety Compliance.

RESPONSIBILITY:

The General Manager has the responsibility for to ensure that all displays are always on and up to date. The General Manager may designate the Safety Manager to update the Score Board slides where appropriate. The Area Safety Director is responsible for monitoring the displays in their region to ensure compliance.

PROCEDURE:

The Score Board is required to be accurate and updated on a daily basis. It shall consist of the following:

1. Division name and number

2. Number of accidents, month to date

3. Number of days without a preventable accident

4. Number of injury free days

5. Safety Meeting Schedule
DISPLAY CONTENT:

Non-Score Board slides are available to use as the division deems necessary. It is encouraged that locations use photographs of staff and events to recognize safety accomplishments, participation in monthly safety meetings, safety campaigns, pull outs, etc. At no time will the displays be used to convey negative content, specific to individuals. When regulated by Collective Bargaining Agreements, individuals’ names shall not be posted. Birthdates should not be displayed unless the employee has provided consent. If using photographic evidence to educate and showcase poor behavior, the specific employee shall not be identifiable in the photographs unless consent was obtained prior to the posting. Corporate will maintain and update companywide content and may use the displays to covey campaigns and information to staff, with or without notice.

EMERGENCY ALERTS:

In the event of a natural disaster or emergency, Corporate may temporarily suspend local content in order to convey emergency instructions or information.

ASSIGNED EQUIPMENT:
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 104 Although the computer and display monitor may differ at each location, it shall not be repurposed for occasional or permanent use elsewhere once it has been installed and assigned to the Safety Vision project. If the display becomes defective, the division shall notify Safety Compliance via the before mentioned website as soon as practical. Because the equipment maintains a two-way communication with corporate, the system must remain online continuously. It should not be disconnected from the network at any time.

SUPPORT: Support and training instructions can be found for this device by going to MVFocusOnSafety.com. Support requests may also be submitted online at the same location.

Date Filed / Revision Date Description of Change
© 2019 MV TRANSPORTATION, INC. ALL RIGHTS RESERVED. 105 MV TRANSPORTATION, INC. CORPORATE POLICY STATEMENT
General policies of MV Transportation, Inc. are issued from time to time and are designed to provide general guidance to company managers in the conduct of the business. Policies may, from time to time, become dated or may no longer apply. In the event of questions, the policy should be referred to the General Counsel for interpretation. In the event a policy conflicts with the law, regulation or the terms of a contract with a customer, the policy will be subordinate to such law, regulation or contract term. Policies are only effective on the written approval of the Chief Executive Officer.

Safety Policy S-46

SAFETY VEST
SCOPE: This policy applies to all employees of MV Transportation, Inc. except at divisions where the client contract does not allow for safety vests to be worn.

The intent of this policy is to ensure visibility and enhance the safety of all personnel in the yard, on the skills course, in the field outside of the vehicle or while completing service calls.

POLICY: It is the policy of MV that whenever employees are in the yard or on the skills course that each person will wear a company issued reflective vest. A safety vest is also required to be worn anytime a driver, mechanic, or utility employee is working in the yard regardless of the time of day. A vest should also be worn whenever a mechanic or utility worker is completing a road call. If, however, a mechanic or utility worker is wearing a uniform with reflective stripes during their shift, they would not be required to wear a reflective vest.

RESPONSIBILITY: All employees who have been issued a safety vest will be required to keep it clean and in good condition. If the vest needs to be replaced due to normal wear and tear, it should be done so in accordance with the division’s uniform policy.

Any employee not wearing the required safety vest will receive discipline in accordance with company policy or the local Collective Bargaining Agreement.

COUNCIL COMMUNICATION
CC #: 2490
File #: 0709-01
Title: Junction Crossing Affordable Housing Project - Limited Partner Change Approval Contact: Trisha Isom 916-746-1239 [email protected] Meeting Date: 1/18/2023
Item #: 7.16.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager, or his designee, to execute the necessary documents to agree with a change in the Limited Partner for the Junction Crossing affordable housing project.

BACKGROUND
On October 29, 2021, Junction Station, LP (the developer), acquired land located at 120 Pacific Street in Roseville, in order to develop and operate an 80-unit multifamily affordable housing project named Junction Station. The acquisition and development of the project was initially financed, in part, by a senior construction loan from Banner Bank and two subordinate loans from the City of Roseville: a $3,760,000 Affordable Housing Loan; and a $600,000 Housing Successor loan. Each of the City loans will mature 55 years after the project receives Certificate of Occupancy. The developer and financing participants anticipated that development of the project would also be funded with equity investment from a federal low-income housing tax credit investor. The developer was unable to close on an investment with a third-party investor at the time of the loan closing, so an affiliate of St. Anton Capital assumed the equity investor role at the loan closing as a temporary solution.

Since loan closing, the developer has identified Five Star Bank as the tax credit investor. As the tax credit investor, Five Star Bank plans to fund certain capital contributions to the developer that will enable them to receive further construction funding from Banner Bank, complete construction of the Project, and pay down the Banner Bank construction loan to its required “permanent” loan balance after completion and lease-up of the project. Banner Bank is requesting execution of the attached consent to the transaction (Attachment 1). In connection with the admission of Five Star Bank to the developer partnership as a tax credit investor, Five Star Bank requires that the loan documents with the City be updated to reflect certain typical investor-required protections. To that end, Five Star Bank created the attached loan document riders (Attachments 2 & 3) which add those investor-required protections to the existing City loan documents. The riders contain the following additions:
• certain notice and loan default cure rights be provided to the investor; • the investor be permitted to transfer its limited partnership interest in the developer and remove the general partner of the developer in the event of certain defaults by the general partner;
• clarification that City loan documents not be cross-defaulted with other documents; • the City deeds of trust specify that in the event of foreclosure, the properties remain subject to certain federally-imposed affordability requirements; • the investor be permitted to direct the general partner of the developer to replace the project’s property manager in certain instances; and
• the City consent to, and upon request subordinate to, refinancing of the Banner Bank loan.

Staff requests Council authorize the City Manager, or his designee, to execute the necessary documents to agree with a change in the Limited Partner for the Junction Crossing affordable housing project, as requested by Junction Station, LP. Approval of this request does not change the affordable housing project or loan terms. The borrowing entity, as well as all loan documents, stay the same. Construction of the Junction Crossing affordable project began in December 2021 and is well underway. The developer expects delivery of the 80 affordable units before the end of calendar year 2023.

FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Trisha Isom, Housing Manager
Melissa Anguiano, Economic Development Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-017
Banner - Junction Crossing Consent
Junction CrossingAffordable Housing Rider
Junction Crossing Housing Successor Rider
RESOLUTION NO. 23-017

APPROVING A CHANGE IN THE LIMITED PARTNER FOR THE JUNCTION CROSSING

AFFORDABLE HOUSING PROJECT AND AUTHORIZING THE CITY MANAGER TO

EXECUTE ALL NECESSARY DOCUMENTS NEEDED TO EFFECTUATE THE CHANGE WHEREAS, On October 29, 2021, Junction Station, LP (the “developer”), acquired land located at 120 Pacific Street in Roseville, in order to develop and operate an 80-unit multifamily affordable housing project named Junction Station; and
WHEREAS, the acquisition and development of the project was initially financed, in part, by a senior construction loan from Banner Bank and two subordinate loans from the City of Roseville; and
WHEREAS, the developer was unable to close on an investment with a third-party investor at the time of the loan closing, so an affiliate of St. Anton Capital assumed the equity investor role at the loan closing as a temporary solution; and WHEREAS, since loan closing, the developer has identified Five Star Bank as the tax credit investor, who is requiring loan document riders to the existing City loan documents; and WHEREAS, as the tax credit investor, Five Star Bank plans to fund certain capital contributions to the developer that will enable them to receive further construction funding from Banner Bank, complete construction of the Project, and pay down the Banner Bank construction loan to its required “permanent” loan balance after completion and lease-up of the project; and WHEREAS, Banner Bank is requesting execution of the attached consent to the transaction; and
WHEREAS, in connection with the admission of Five Star Bank to the developer partnership as a tax credit investor, Five Star Bank requires that the loan document riders with the City be updated to reflect certain typical investor-required protections; and WHEREAS, said consent form and loan document riders have been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that a change to the Limited Partner for the Junction Crossing Affordable Housing Project is hereby approved and the City Manager is authorized to execute all necessary documents needed to effectuate the change.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Junior Lienholder Consent (Roseville)
Junction
JUNIOR LIENHOLDER’S CONSENT
CITY OF ROSEVILLE (“Junior Lienholder”), hereby (i) confirms its consent to that certain letter agreement dated ________________ (“Letter Agreement”), by and between Junction Station, LP, a California limited partnership (“Borrower”), and Banner Bank, in its capacity as agent for California Public Finance Authority (in such capacity, “Senior Bond Lender”), and in its capacity as conventional lender (in such capacity, “Senior Conventional Lender”; and together with Senior Bond Lender, the “Senior Lender”) (and any amendment to the Senior Security Instrument in connection therewith), (ii) confirms its consent to the transfer of the investor limited partner interests from “Blue Bronco” to “KCIC” (each as defined in the Letter Agreement), (iii) confirms its consent to the replacement of the Borrower’s limited partnership agreement with the “Second A&R Partnership Agreement” described in the Letter Agreement; (iv) acknowledges and agrees that the Subordination and Intercreditor Agreement (City of Roseville) dated as of October 1, 2021 (the “Subordination Agreement”), by and among Borrower, Senior Lender and Junior Lienholder, which recorded in the Official Records of Placer County, California recorded on November 1, 2021, as Instrument No. 2021-0134679-00 in the Official Records, is and shall remain in full force and effect, and that neither the Letter Agreement, nor any amendment to the deed of trust to reflect the terms thereof, shall be construed to impair, or provide a defense to, any of the terms and provisions contained in the Subordination Agreement, and (v) acknowledges and agrees that the lien or charge of the Senior Security Instrument shall at all times remain senior to the liens or charges of the “Junior Loan Documents” described in the Subordination Agreement. All capitalized terms used herein and not otherwise defined shall have the meanings ascribed to such terms in the Subordination Agreement. [Signature Pages on Following Page]
Junior Lienholder Consent (Roseville)
Junction
Dated: _____________________
JUNIOR LIENHOLDER:

CITY OF ROSEVILLE,
a municipal corporation
By:_________________________________
Dominick Casey
City Manager
ATTEST:

By: _____________________
Carmen Avalos
City Clerk
APPROVED AS TO FORM:

By: _________________________________
Michelle Sheidenberger
City Attorney
APPROVED AS TO SUBSTANCE:

By:__________________________________
Melissa Anguiano
Economic Development Director
CH1 5413478v.2
4863-4837-1523.1

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

Kutak Rock LLP
1650 Farnam Street
Omaha, NE 68102
Attention: Judith K. Crosby
No fee for recording pursuant to
Government Code Section 27383

SECOND MORTGAGE AFFORDABLE HOUSING FUND LOAN TAX CREDIT INVESTOR RIDER
This Tax Credit Investor Rider dated as of _____________ __, 202__ (this “Rider”) is made a part of (a) that certain Disposition and Development Agreement dated January 9, 2019 by and between JUNCTION STATION, LP (the “Borrower”) and CITY OF ROSEVILLE (the “Lender”) (together with all addenda attached thereto, “Loan Agreement”), (b) that certain Affordable Housing Funds Promissory Date dated October 29, 2021 given by Borrower in favor of Lender in the amount of $3,760,000 (“Note”), and (c) that certain Deed of Trust with Assignment of Rents, Security Agreement, and Fixture Filing Affordable Housing Funds Loan dated October 29, 2021 by Borrower for the benefit of Lender (the “Deed of Trust”), and any other documents executed in connection with the loan of $3,760,000 from Lender to Borrower (the “Loan”) in connection with that certain 80 unit apartment complex owned by Borrower in Roseville, California (the “Project”) shall be collectively referred to herein as the “Loan Documents.”
Reference is made to that certain Second Amended and Restated Agreement of Limited Partnership of Borrower dated on or about _______________ __, 202__ (the “Partnership Agreement”) pursuant to which KCIC JUNCTION CROSSING LIHTC FUND 2022-2 LP, a Delaware limited partnership, as nominee (the “Investor Limited Partner”) is admitted as the investor limited partner of Borrower.

Unless otherwise set forth herein, all capitalized terms not defined herein shall have the meanings set forth in the Loan Documents. In the event of a conflict or inconsistency between the provisions contained in the Loan Documents and this Rider, the provisions of this Rider shall prevail.

1. NOTICES
Prior to exercising any remedies in connection with any default under the Loan Documents, Lender shall provide Investor Limited Partner with written notice of any event of default under the Loan Documents at the following address:

KCIC Junction Crossing LIHTC Fund 2022-2 LP
c/o Key Community Investment Capital LLC
127 Public Square
Cleveland, Ohio, 44114
Attn: Christina Knuckles
With copies to:
2 4863-4837-1523.1
Five Star Bank
3100 Zinfandel Dr., Suite 650
Rancho Cordova, CA 95670
Attention: Heather Luck
Kutak Rock LLP
1650 Farnam Street
Omaha, Nebraska 68102
Attn: Judith K. Crosby, Esq.

2. CURE
Notwithstanding anything to the contrary contained in the Loan Documents, the Investor Limited Partner shall have the right, but not the obligation, to cure any default of Borrower under any Loan Document, and Lender agrees to accept cures tendered by Investor Limited Partner, as follows: (a) with respect to any monetary default under the Loan Documents, Lender shall notify Investor Limited Partner in writing of such monetary default, and Investor Limited Partner shall have thirty (30) days after the receipt of said notice of such monetary default to cure or cause to be cured such monetary default; and (b) with respect to any nonmonetary default under the Loan Documents, Lender shall notify Investor Limited Partner in writing of such nonmonetary default, and Investor Limited Partner shall have ninety (90) days after the receipt of such notice of such nonmonetary default to cure or cause to be cured such default, and if such default is incapable of being cured within such 90 day period, Lender shall provide additional time needed to cure such default as long as such cure was commenced within such 90 day period and is being diligently completed. Lender agrees that the Loan Documents will not be considered to be in default until the expiration of all notice and cure periods provided to Borrower and Investor Limited Partner.

Lender shall accept any cure tendered by the Investor Limited Partner as a cure by Borrower.

3. TRANSFERS; AMENDMENTS TO THE PARTNERSHIP AGREEMENT
Notwithstanding anything to the contrary contained in any Loan Document, (a) Investor Limited Partner shall be permitted to remove the general partner of Borrower for cause in accordance with the terms of the Partnership Agreement and shall be able to replace the general partner with a general partner selected by the Investor Limited Partner all without the consent or approval of the Lender, (b) Investor Limited Partner may transfer its limited partner interest in Borrower in accordance with the terms of the Partnership Agreement without the consent of Lender, and (c) the general partner of Borrower may exercise its purchase option to purchase the interest of the Investor Limited Partner in accordance with the terms of the Partnership Agreement without the consent of Lender (each, a “Permitted Transfer”), (d) no Permitted Transfer shall cause a default under any Loan Document or shall trigger any acceleration or due on sale clause under the Loan Documents, (e) Lender shall not receive any fee or other amounts from Borrower in connection with a Permitted Transfer and (f) the Partnership Agreement may be amended or modified in connection with a Permitted Transfer without the prior written consent of Lender.

4. NO CROSS-DEFAULT
Notwithstanding anything to the contrary contained in any Loan Document, no default shall occur under any Loan Document by reason of the failure of any party (other than Borrower), including (without limitation) any guarantors under any Loan Document, to perform, or the occurrence of a default by any such party, under any note, loan agreement, security agreement, purchase or sales agreement or any other agreement or document.
3 4863-4837-1523.1

5. PARTIAL SUBORDINATION TO SECTION 42 EXTENDED USE COMMITMENT Notwithstanding anything herein to the contrary, if the Lender takes title to the Project through foreclosure or deed of lieu of foreclosure, the Property shall remain subject to the provisions of Section 42(h)(6)(E)(ii) of the Internal Revenue Code or any similar successor provision of the Code. This section shall apply notwithstanding the order of recording of any of the Loan Documents and the Extended Use Commitment, executed in connection with the allocation of federal low income housing tax credits to the Borrower for the Project pursuant to Section 42 of such Code.

6. REPLACEMENT OF MANAGEMENT AGENT
The Lender acknowledges that Borrower’s Investor Limited Partner has the right, under the Borrower’s Partnership Agreement, to direct the general partner to remove the Project property management agent. Borrower agrees to give Lender notice of the proposed replacement management agent, and the Lender agrees to consent to same, assuming that such replacement property manager is acceptable to Borrower’s Limited Partner and has experience in managing projects occupied by low-income households pursuant to Section 42 of the Internal Revenue Code.

7. PROJECT FINANCING.

Lender approves the following financing for the Project and the liens securing such financing: (i) $15,800,000 loan from Banner Bank (the “First Mortgage Loan”). Lender consents to any refinancing of the First Mortgage Loan, upon such commercially reasonable terms approved by Borrower and agrees to subordinate the lien of its Deed of Trust to such refinanced loan.

8. MISCELLANEOUS
This Rider may be executed in counterparts, each of which shall be deemed an original, which together shall constitute one and the same instrument.

Investor Limited Partner is an express third-party beneficiary of this Rider. This Rider may be amended only in writing signed by the parties hereto and consented to in writing by the Investor Limited Partner.

This Rider may be executed in multiple counterparts, each of which shall be deemed to be an original.
[Signature Pages Follow]

7 4863-4837-1523.1
LENDER:

CITY OF ROSEVILLE, a municipal corporation
By:_______________________________
Name: ____________________________
Title: _____________________________

CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of California
County of ____________________________________
On _____________________________before me _____________________________________, Date
personally appeared [______________], [TITLE] of City of Roseville, a municipal corporation, who proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that he executed the same in his authorized capacity, and that by his signature on the instrument the person, or the entity upon behalf of which the person acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

Place Notary Seal Above ______________________________________________ A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

CH1 5413478v.2
4896-2091-1683.1

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

Kutak Rock LLP
1650 Farnam Street
Omaha, NE 68102
Attention: Judith K. Crosby
No fee for recording pursuant to
Government Code Section 27383

THIRD MORTGAGE AFFORDABLE HOUSING FUND LOAN TAX CREDIT INVESTOR RIDER
This Tax Credit Investor Rider dated as of ________________ __, 202__ (this “Rider”) is made a part of (a) that certain Disposition and Development Agreement dated January 9, 2019 by and between JUNCTION STATION, LP (the “Borrower”) and CITY OF ROSEVILLE (the “Lender”) (together with all addenda attached thereto, “Loan Agreement”), (b) that certain Housing Successor Funds Promissory Date dated October 29, 2021 given by Borrower in favor of Lender in the amount of $600,000 (“Note”), and (c) that certain Deed of Trust with Assignment of Rents, Security Agreement, and Fixture Filing Housing Successor Funds Loan dated October 29, 2021 by Borrower for the benefit of Lender (the “Deed of Trust”), and any other documents executed in connection with the loan of $600,000 from Lender to Borrower (the “Loan”) in connection with that certain 80 unit apartment complex owned by Borrower in Roseville, California (the “Project”) shall be collectively referred to herein as the “Loan Documents.”
Reference is made to that certain Second Amended and Restated Agreement of Limited Partnership of Borrower dated on or about _____________ __, 202__ (the “Partnership Agreement”) pursuant to which KCIC JUNCTION CROSSING LIHTC FUND 2022-2 LP, a Delaware limited partnership, as nominee (the “Investor Limited Partner”) is admitted as the investor limited partner of Borrower.

KCIC Junction Crossing LIHTC Fund 2022-2 LP
c/o Key Community Investment Capital LLC
127 Public Square
Cleveland, Ohio, 44114
Attn: Christina Knuckles
With copies to:
2 4896-2091-1683.1
Five Star Bank
3100 Zinfandel Dr., Suite 650
Rancho Cordova, CA 95670
Attention: Heather Luck
Kutak Rock LLP
1650 Farnam Street
Omaha, Nebraska 68102
Attn: Judith K. Crosby, Esq.

Lender shall accept any cure tendered by the Investor Limited Partner as a cure by Borrower.

5. PARTIAL SUBORDINATION TO SECTION 42 EXTENDED USE COMMITMENT 3 4896-2091-1683.1
Notwithstanding anything herein to the contrary, if the Lender takes title to the Project through foreclosure or deed of lieu of foreclosure, the Property shall remain subject to the provisions of Section 42(h)(6)(E)(ii) of the Internal Revenue Code or any similar successor provision of the Code. This section shall apply notwithstanding the order of recording of any of the Loan Documents and the Extended Use Commitment, executed in connection with the allocation of federal low income housing tax credits to the Borrower for the Project pursuant to Section 42 of such Code.

7. PROJECT FINANCING
Lender approves the following financing for the Project and the liens securing such financing: (i) $15,800,000 loan from Banner Bank (the “First Mortgage Loan”). Lender consents to any refinancing of the First Mortgage Loan, upon such commercially reasonable terms approved by Borrower and agrees to subordinate the lien of its Deed of Trust to such refinanced loan.

8. MISCELLANEOUS
This Rider may be executed in counterparts, each of which shall be deemed an original, which together shall constitute one and the same instrument.

This Rider may be executed in multiple counterparts, each of which shall be deemed to be an original.
[Signature Pages Follow]

7 4896-2091-1683.1
LENDER:

CITY OF ROSEVILLE, a municipal corporation
By:_______________________________
Name: ____________________________
Title: _____________________________

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

COUNCIL COMMUNICATION
CC #: 2507
File #: 0709-03-02
Title: Reservation of Funds for Development of Affordable Housing Projects - Amendment Contact: Trisha Isom 916-746-1239 [email protected] Sara Thornton 916-774-5295 [email protected]
Meeting Date: 1/18/2023
Item #: 7.17.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution approving the amended reservation of funds totaling $7.5 million for the following affordable housing projects:

1. Increase reservation to $2,000,000 from the City of Roseville Local Housing Trust Fund and $2,000,000 from the State Local Housing Trust Fund toward the construction of Mercy Housing’s affordable housing project, Pleasant Grove Apartments; and

2. Increase reservation to $1,750,000 from the City of Roseville Local Housing Trust Fund and $1,750,000 from the State Local Housing Trust Fund toward the construction of Bridge Housing’s affordable housing project, Royer Street Apartments at 300 Taylor.

BACKGROUND
In July of 2021, City Council authorized staff to complete and submit an application for the California Housing and Community Development Department’s (HCD) 2021 Local Housing Trust Fund (LHTF) notice of funding availability (NOFA). This funding provides matching grants to Local Housing Trust Funds established by cities and counties, Native American Tribes and incorporated 501(c)(3) non-profit organizations in order to expand funding sources and increase the supply of affordable housing. The 2021 application was submitted to HCD requesting the maximum $5 million in matching funds. The requested amount, paired with City matching funds would assist all three projects and allow the developments to better compete for tax credit funding. To meet eligibility, the Roseville Housing Division released its own NOFA in June 2021 to identify qualified affordable housing developers and establish a pipeline of projects. The Housing Division received three responses to the NOFA, all of which were placed on the City’s Affordable Housing Pipeline (Attachment 1) with initial funding commitments.

In January 2022, HCD issued a LHTF award letter in the amount to $1,135,761. Although the City was not able to fully commit to the initial funding amounts requested for each of the affordable housing projects, in April 2022, Council approved funding reservations of $2.5 million to each of the projects listed in the Affordable Housing Pipeline. The reservations comprised of both City and state LHTF as well as City affordable housing funds in order to demonstrate a commitment of local funds and support all three projects in qualifying for additional affordable housing funding opportunities.

In April of 2022, City Council approved an application to the State for $3,937,500 for the 2022 LHTF program utilizing the existing Affordable Housing Pipeline report. We were successful in our application and HCD awarded the City the requested amount in October of 2022. The new award will allow the City to fully fund all three affordable housing projects as initially committed.

Once an agreement between the state and City has been executed for the 2022 award, staff will bring a budget adjustment to Council for approval.

Hampstead Partner’s Prospera at Fiddyment loan documents and Regulatory Agreement were approved by Council on November 2, 2022. Staff is requesting an amended reservation at this time in order to submit new commitment letters to the two remaining developers in the Affordable Housing Pipeline. Applications for state funding will become available in February of 2023 and increased reservations of funds will allow for more competitive scoring and an increased chance of receiving funding. The requested amended reservations are as follows:

Increase reservation for Mercy Housing’s affordable housing project, Pleasant Grove Apartments, from $2.5 million to a reservation of $4 million - $2 million from the City of Roseville Local Housing Trust Fund and $2M from the State Local Housing Trust Fund; and Increase reservation for Bridge Housing’s affordable housing project, 300 Taylor Apartments, from $2.5 million to a reservation of $3.5 million - $1,750,000 from the City of Roseville Local Housing Trust Fund and $1,750,000 from the State Local Housing Trust Fund.

After the 2022 LHTF application had been submitted, the state notified the City of an augmented 2021 LHTF award that equaled $2,816,345. This augmented award amount results in excess funding to the LHTF. Early next year, staff will release a NOFA to the three affordable housing developers on the City’s Affordable Housing Pipeline report to request new affordable housing project proposals. Once projects are successful in securing full funding, staff will bring forward the necessary loan and regulatory agreement documents required for development of the projects for Council review and consideration.

FISCAL IMPACT
The City's Local Housing Trust Fund receives funding from developer in-lieu fees, payoffs from resales and payoffs from developer subsidy loans. The Housing Division has funding available in the Local Housing Trust Fund, which will be used to match state-awarded LHTFs. No General Fund resources will be used for the Local Housing Trust Fund reservation of funds.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The request for reservation of funds to develop affordable housing meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Respectfully Submitted,
Trisha Isom, Housing Manager
Melissa Anguiano, Economic Development Manager
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-038
Affordable Housing Pipeline
RESOLUTION NO. 23-038
APPROVING THE AMENDED RESERVATION OF $7,500,000 IN AFFORDABLE

HOUSING FUNDS FOR DEVELOPMENT OF AFFORDABLE HOUSING PROJECTS WHEREAS, in July of 2021, City Council authorized staff to complete and submit an application for the California Housing and Community Development Department’s (HCD) 2021 Local Housing Trust Fund (LHTF) notice of funding availability (NOFA); and WHEREAS, in April 2022, Council approved funding reservations of $2.5 million to each of the projects listed in the Affordable Housing Pipeline, three in total; and WHEREAS, Bridge Housing’s affordable housing project, 505 Royer Apartments, was required to have a name change and is now known as Royer Street Apartments at 300 Taylor; and
WHEREAS, Hampstead Partner’s Prospera at Fiddyment loan documents and Regulatory Agreement were approved by Council on November 2, 2022; and WHEREAS, staff is now requesting an amended reservation at this time in order to submit new commitment letters to the two remaining developers in the Affordable Housing Pipeline; and
WHEREAS, applications for state funding will become available in February of 2023 and an increased reservations of funds will allow for more competitive scoring and an increased chance of receiving funding.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville, that it hereby approves increasing the reservation of funds to $2,000,000 from the City of Roseville Local Housing Trust Fund and $2,000,000 from the State Local Housing Trust Fund for the construction of Mercy Housing’s affordable housing project, Pleasant Grove Apartments; and increasing the reservation of funds to $1,750,000 from the City of Roseville Local Housing Trust Fund and $1,750,000 from the State Local Housing Trust Fund for the construction of Bridge Housing’s affordable housing project, Royer Street Apartments at 300 Taylor.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
Project Sponsor
Project Name Project Address Total Units Income Levels Served Financing Requested Amount Tentatively Awarded Mercy Housing California Pleasant Grove Apartments 1721 Pleasant Grove BL 98 30% ‐ 70% $ 3,245,000 $4,000,000 Bridge Housing Corporation Royer Street Apartments 300 Taylor Street 76 30% ‐ 60% $ 3,000,000 $3,500,000 Hampstead Development Partners Hayden Parkway Apartments 2801 N Hayden PW 94 30% ‐ 60% $ 5,600,000 $2,500,000 City of Roseville Affordable Housing Pipeline
The City of Roseville's Housing Trust Fund is the City's primary tool for supporting new affordable housing development. The City has made tentative funding commitments with the developers listed below to bring new units to our community. This list of developments have been informed they can submit a full application once the HTF receives notice of a State LHTF award.

COUNCIL COMMUNICATION
CC #: 2486
File #: 0323
Title: Communication Software Licensing - Agreement Amendment Contact: Mark Peinado 916-774-5021 [email protected] Claudia Harlan 916-774-5003 [email protected]
Meeting Date: 1/18/2023
Item #: 7.18.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute an agreement amendment with Tyler Technologies Inc. to provide Computer Aided Dispatch (CAD) export interface use with Fusus software.

BACKGROUND
The City has a software licensing agreement with Tyler Technologies Inc. (formerly known as New World Systems), effective November 6, 2014, for the purchase and installation of a public safety computer system, including computer-aided dispatch, police records, fire records, mobile computing and field reporting, related interfaces and services, support and maintenance.

The Police Department would like to amend the agreement to add Computer Aided Dispatch (CAD) export interface use with Fusus software to the agreement.

FISCAL IMPACT
The total cost for the CAD export interface installation is $2,320. Funding has been approved in the Police Department's FY2022-23 operating budget in the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The agreement amendment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Mark Peinado, Management Analyst
Troy Bergstrom, Police Chief
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-016
Amendment
RESOLUTION NO. 23-016

APPROVING AN AGREEMENT AMENDMENT BY AND BETWEEN THE CITY OF ROSEVILLE AND TYLER TECHNOLOGIES INC.

WHEREAS, an Amendment, by and between the City of Roseville and Tyler Technologies Inc., for communication software, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #: 2492
File #: 0704-02
Title: Livestock Grazing License - Services Agreement Amendment Contact: Eric Dexter 916-746-1769 [email protected] Meeting Date: 1/18/2023
Item #: 7.19.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve a first Amendment to the Livestock Grazing License agreement with Auburn Ravine Ranch, Inc. and authorize the City Manager to execute it on behalf of the City.

BACKGROUND
The City is the owner of approximately 228 acres of real property commonly referred to as Reason Farms Environmental Preserve located in the County of Placer, South of Sunset Blvd within the City of Roseville. When the preserve was created, a Conservation Easement was placed on the property and Placer Land Trust took ownership and holds the easement in perpetuity on 223 acres of the property. The City is responsible for maintaining the preserve. The Conservation Easement included an Operation and Maintenance Plan (O&M plan) approved by the City, Placer Land Trust and appropriate government authorities outlining the habitat management requirements. One of the requirements outlined in the Open Space O & M Plan is that the City shall appropriately graze livestock on the property to assist with habitat management.

To achieve this requirement the Parks and Open Space Division distributed a request for proposals in 2018 for a Livestock Grazing License for the term of five years with an optional five year renewal. Auburn Ravine Ranch, Inc. was awarded this contract which is up for the second and final 5-year renewal.

When the preserve was formed, a third party, Placer Land Trust, became the holder of the conservation easement for the purpose of protecting the conservation values of the property. As part of the original agreement, the City and Placer Land Trust entered into a Grazing Revenue Agreement in which Placer Land Trust receives all revenue from grazing.

FISCAL IMPACT
Auburn Ravine Ranch pays $6,300 per year for the grazing license. Placer Land Trust receives all revenue from grazing, which is utilized to manage and monitor the preserve in conjunction with the City. There will be no impact to the General Fund.

ENVIRONMENTAL REVIEW
The proposed amendment is consistent with the agreement that was determined to be exempt from CEQA in 2017. The proposed project involves minor alteration in the condition of the land, water, and or vegetation which will not remove healthy, mature scenic trees. This activity is categorically exempt from CEQA as a Class 4 Exemption (State CEQA Guidelines Section 15304). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Eric Dexter, Parks, Recreation & Libraries Superintendent Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-018
First Amendment to Livestock GrazingAgreement
CEQA Exemption
RESOLUTION NO. 23-018

APPROVING A FIRST AMENDMENT TO LIVESTOCK GRAZING LICENSE, BY AND BETWEEN THE CITY OF ROSEVILLE, THE AUBURN RAVINE RANCH, INC., AND

B & B LIVESTOCK, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a First Amendment to Livestock Grazing License, by and between the City of Roseville, The Auburn Ravine Ranch, Inc. and B & B Livestock, has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said First Amendment to Livestock Grazing License is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #: 2488
File #: 0800-03
Title:

Electric Generation Heat Recovery Steam Generator Maintenance and Rehabilitation - Northern California Power Agency Support Services Program Agreement Contact: Matt Garner 916-746-1691 [email protected] Meeting Date: 1/18/2023
Item #: 7.20.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the Electric Utility Director and the City Attorney to execute a Confirmation under the Support Services Program Agreement (SSPA) with the Northern California Power Agency (NCPA) for Precision Iceblast Corporation to perform Heat Recovery Steam Generator deep cleaning and rehabilitation at the Roseville Energy Park (REP).

BACKGROUND
On May 5, 2021, the City Council adopted Resolution 21-194 which authorized the City Manager to execute the SSPA with NCPA, and appointed the Electric Utility Director and the City Attorney as designated representatives of the SSPA with authority to authorize Confirmations of $74,999 or less. City Council approval is needed in this instance because the recommended Confirmation exceeds the City Council delegated spending limit of $74,999 under the SSPA.

In combined cycle power plants like the REP, regular Heat Recovery Steam Generator (HRSG) cleaning is needed to maintain safe, efficient and reliable operation of the unit. HRSG cleaning improves combustion turbine efficiency, steam turbine output, and reduces power plant variable operations costs. This work involves a proprietary dry ice boiler tube cleaning process that removes contaminants and oxides that impede process flows and heat transfer. This maintenance requires the use of specialized equipment and exclusive processes that the electric utility does not provide as part of our regular maintenance work activities.

Precision Iceblast Corporation was selected in June 2021 through a competitively bid process managed by NCPA to perform HRSG deep cleaning for the benefit of its members, including Roseville Electric Utility.

FISCAL IMPACT
The total cost of services will not exceed $687,492. Funding is included in the Electric Fund budget for FY2022-23.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Adoption of a resolution authorizing execution of the Support Services Program Agreement meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Matt Garner, Power Generation Superintendent
Dan Beans, Electric Utility Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-012
NCPA SSPA Confirmation - Precision Iceblast
RESOLUTION NO. 23-012

APPROVING A CONFIRMATION UNDER THE SUPPORT SERVICES PROGRAM

AGREEMENT WITH NORTHERN CALIFORNIA POWER AGENCY, AND AUTHORIZING

THE ELECTRIC UTILITY DIRECTOR AND CITY ATTORNEY TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, on May 5, 2021, Council adopted Resolution No. 21-194 which authorized the City Manager to execute the Support Services Program Agreement (SSPA) with the Northern California Power Agency (NCPA), and appointed the Electric Utility Director and the City Attorney as designated representatives of the SSPA with authority to execute confirmations of $74,999 or less; and
WHEREAS, City Council approval is required for any Confirmation under the NCPA Support Services Program Agreement over $74,999; and
WHEREAS, in combined cycle power plants like the REP, regular Heat Recovery Steam Generator (HRSG) cleaning is needed to maintain safe, efficient and reliable operation of the unit.

HRSG cleaning improves combustion turbine efficiency, steam turbine output, and reduces power plant variable operations costs; and
WHEREAS, Precision Iceblast Corporation was selected in June 2021 through a competitively bid process managed by NCPA to perform HRSG deep cleaning for the benefit of its members, including Roseville Electric Utility; and
WHEREAS, Confirmation No. 0268 under the NCPA Support Services Program Agreement with Precision Iceblast Corporation in the amount of $687,492, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that Confirmation No. 0268 under the NCPA Support Services Program Agreement is hereby approved and the Electric Utility Director and City Attorney are hereby authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

EXHIBIT 'A'

COUNCIL COMMUNICATION
CC #: 2482
File #: 0900-03
Title:

Electric Landscape Improvements - Fiddyment Substation Project - Notice of Completion
Contact: Mitch Larkin 916-746-1601 [email protected] Meeting Date: 1/18/2023
Item #: 7.21.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council accept the Electric Landscape Improvements - Fiddyment Substation Project as complete and adopt a resolution authorizing the Electric Utility Director to file the attached Notice of Completion.

BACKGROUND
In 1997, Roseville Electric built the Fiddyment 230/60kV Substation, which is one of two substations used by Roseville Electric to deliver power from outside of the City to Roseville. When the substation was constructed, a minimal amount of landscaping was installed. Over the years, the landscaping has deteriorated and trash would collect in the seasonal vernal pool near the substation.

As part of this project, the City has worked with the California State Water Resources Control Board and the United States Army Corps of Engineers to remove and mitigate the vernal pool so it can be landscaped along with the rest of the frontage along Fiddyment Road. Additionally, Roseville Electric has performed a security evaluation on the Fiddyment Substation, which has identified the need for additional lighting that has been included in this project.

The Electric Department has conducted the final inspection of the Electric Landscape Improvements - Fiddyment Substation Project and has found that all contract work has been completed in accordance with the approved plans and specifications. This project is now ready for acceptance.

FISCAL IMPACT
The construction contract was awarded to Marina Landscape in the amount of $566,000. City Council also approved a 15%, or $84,900, contingency for a not-to-exceed total amount of $650,900. There were a total of three negotiated change orders during construction, with a final contract value of $607,662.77. Funding for this project was provided in the Electric Fund for FY2020-21.

ENVIRONMENTAL REVIEW
The Electric Landscape Improvements - Fiddyment Substation project was subject to CEQA.

CEQA compliance was accomplished with the preparation of the City of Roseville Electric Department 230-60-kV Fiddyment Substation Project Initial Study/Mitigated Negative Declaration (Adopted January 17, 1996) (SCH No. 1995012023). Because the Electric Landscape Improvements - Fiddyment Substation project is consistent with the project evaluated in the Roseville Electric Department 230-60-kV Fiddyment Substation Project Initial Study/Mitigated Negative Declaration, all applicable mitigation measures have been completed.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Respectfully Submitted,
Mitch Larkin, Sr. Power Engineer
Dan Beans, Electric Utility Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-013
Notice of Completion
Vicinity Map
RESOLUTION NO. 23-013

ACCEPTING THE PUBLIC WORK KNOWN AS THE ELECTRIC LANDSCAPE IMPROVEMENTS - FIDDYMENT SUBSTATION PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE ELECTRIC UTILITY DIRECTOR TO

EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE
BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as the Electric Landscape Improvements - Fiddyment Substation Project, has been approved and the public work accepted.

2. The Electric Utility Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true.

___________________________________

City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

COUNCIL COMMUNICATION
CC #: 2474
File #: 0600-07
Title: Executive Recruitment Services - Agreements
Contact: Linda Hampton 916-774-5215 [email protected] Meeting Date: 1/18/2023
Item #: 7.22.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve agreements for recruitment services with William Avery & Associates, Inc., GVP Ventures, Inc. dba Bob Murray & Associates, Cooperative Personnel Services dba CPS HR Consulting, Gallagher Benefit Services, Inc., City Management Advisors LLC dba Peckham & McKenney, Raftelis Financial Consultants, Inc., Ralph Andersen & Associates, and WBCP, Inc. to conduct executive recruitments on behalf of the City of Roseville, and adopt resolutions authorizing the City Manager to execute said agreements.

BACKGROUND
With anticipated management vacancies and other hard to recruit for positions, the City solicited proposals for Executive Recruitment Services. The City selected eight executive recruiting firms to be used on an on-call basis should an executive recruiter be needed. Due to the broad range of management positions within the organization, the City chose executive recruiting firms who specialized in certain areas. The goal is to have a number of firms that might be able to assist the City depending on the vacancy at that time.

The City selected Executive Search Firms/Consultants that are well versed in the executive search & recruitment process. The City was particularly interested in executive search firms/consultants who could offer creative, innovative approaches within fiscal parameters, with a proven track record, to support the City in recruiting and hiring the best candidates available for high level executive and hard to recruit City positions.

FISCAL IMPACT
The total cost of each recruitment is not to exceed $32,000. Services would be paid on an asneeded basis by the department filling the anticipated vacancy.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The proposed recruitment efforts meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Respectfully Submitted,
Linda Hampton, Human Resources Manager
Stacey Peterson, Human Resources Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-002
Bob Murray & Associates PSA
Resolution 23-003
Peckham & McKenney PSA
Resolution 23-004
RalphAnderson & Associates PSA
Resolution 23-005
William Avery & Associates PSA
Resolution 23-006
CPS Consulting PSA
Resolution 23-007
Koff & Associates/Gallagher
Resolution 23-008

WBCP PSA
Resolution 23-009
Raftelis PSA
RESOLUTION NO. 23-002

APPROVING AN AGREEMENT FOR RECRUITMENT SERVICES, BY AND BETWEEN THE CITY OF ROSEVILLE AND GVP VENTURES, INC. DBA BOB MURRAY &

ASSOCIATES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Agreement for Recruitment Services, by and between the City of Roseville and GVP Ventures, Inc. dba Bob Murray & Associates, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022]

AGREEMENT FOR RECRUITMENT SERVICES
THIS AGREEMENT is made and entered into this ___ day of ____________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and the recruitment firm GVP Ventures, Inc. dba Bob Murray & Associates, a California corporation (“RECRUITER”); and
WITNESSETH:

WHEREAS, CITY from time to time is in need of executive recruitment and search firms to provide recruitment and search services and assistance to the Roseville Human Resources Department (“HR”); and
WHEREAS, RECRUITER is willing to provide such services on a per recruitment taskbased basis; and NOW, THEREFORE, the Parties agree as follows:

1. Scope of Services and Duties. CITY retains RECRUITER to provide recruitment and search services from time to time upon the request of HR to advise, assist, and search for candidates for CITY employment, as more fully described in EXHIBIT “A” attached hereto and incorporated herein by reference.

2. Specific Work Assignments. RECRUITER shall receive work assignments from HR on an as-needed basis. The work assignments shall generally be communicated by written notice from HR to RECRUITER. If a work assignment is communicated orally, RECRUITER shall provide a written confirmation to HR describing the work assignment. CITY reserves the right to unilaterally assign similar work to other recruitment firms, as it deems prudent, and the use of RECRUITER shall in no way be considered an exclusive agreement to provide or use similar services. CITY makes no specific guarantee of a minimum or maximum number of hours or amount of tasks, assignments, or services. The assignment of any work hereunder is expressly contingent upon the availability of funds.

3. Fees for Services. For services performed under this Agreement, CITY shall pay RECRUITER in accordance with the fee schedules and rates included in EXHIBIT “A” and that in no event, inclusive of any and all fees, costs, reimbursable expenses, or any other charge, shall any single assignment and recruitment exceed thirty-two thousand dollars ($32,000).

4. Statements and Payments. RECRUITER shall provide invoices to the CITY for all fees and expenses. The invoice(s) shall be itemized to include the task completed and a description of the services performed. Invoices shall be considered due and payable upon receipt, and shall be overdue 30 days after receipt.

5. Term; Termination; Amendments. This Agreement shall be effective upon approval by the Roseville City Council and shall continue in effect for a period of five (5) years, [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022] 2 or until terminated by either Party. This Agreement may be terminated by CITY, with or without cause, at any time upon written notice. RECRUITER may terminate this Agreement only upon the consent of CITY or upon 60 days written notice. Upon termination, RECRUITER shall turn over all client files to CITY. There shall be no amendment or modification to this Agreement except by written agreement between the Parties.

6. Independent Contractor. RECRUITER, inclusive of its agents, officers, employees, volunteers, independent contractors, and subcontractors, shall act as an independent contractor, and covenants and agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, nor claim to be, an officer or employee of CITY by reason of this Agreement.

RECRUITER and CITY agree that: (a) RECRUITER is free from the control and direction of CITY in connection with the performance of the work; (b) RECRUITER is providing services directly to CITY; (c) RECRUITER has and will maintain at all relevant times a business license; (d) RECRUITER maintains a business location that is separate from CITY; (e) RECRUITER is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) RECRUITER actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) RECRUITER advertises and holds itself out to the public as available to provide the same or similar services; (h) RECRUITER provides its own tools, vehicles, and equipment to perform the services; (i) RECRUITER has negotiated its own rates; (j) RECRUITER set its own hours and location of work in accomplishing CITY’s on-call needs; and (k) RECRUITER has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

7. Insurance. RECRUITER agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate
Personal Injury:
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $1,000,000 per claim omissions) $2,000,000 aggregate
a. Form. RECRUITER shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022] 3 Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. RECRUITER shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of RECRUITER. The additional insured coverage under the RECRUITER’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater. c. Cancellation/Modification. RECRUITER shall provide ten (10) days written notice to CITY prior to cancellation or modification of any insurance required by this Agreement.
d. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract) before CITY’s own insurance shall be called upon to protect it as a named insured. e. Subcontractors. RECRUITER agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor’s work.

Furthermore, RECRUITER shall require its subcontractors to agree to be bound to RECRUITER and CITY in the same manner and to the same extent as RECRUITER is bound to CITY under this Agreement. Additionally, RECRUITER shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of CITY’s indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
f. Self-Insured Retentions. All self-insured retentions (“SIR”) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
g. Waiver of Subrogation. RECRUITER hereby agrees to waive subrogation which any insurer of RECRUITER may acquire from RECRUITER by virtue of the payment of [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022] 4 any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by RECRUITER, its employees, agents and subcontractors.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve RECRUITER of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

8. Indemnification. To the fullest extent allowed by law, RECRUITER shall defend, indemnify, and save and hold harmless CITY, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of RECRUITER's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from CITY's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed.

RECRUITER agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that RECRUITER and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

RECRUITER’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

9. Notice. All notices, invoices, reports or other communication required by this Agreement shall be properly given if delivered in person, or sent by first class mail, facsimile, or overnight delivery to the following addresses:

CITY: RECRUITER
Human Resources Department Valerie Gaeta Phillips, President 311 Vernon Street 1544 Eureka Road, Suite 280
Roseville, CA 95678 Roseville, CA 95661
Either party may amend its address for notice by giving notice to the other party.

10. Assignment. RECRUITER is employed to perform unique personal services.

RECRUITER shall not assign this Agreement without the prior written consent of CITY. [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022] 5 RECRUITER shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

11. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

12. Ability to Perform. RECRUITER agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

13. Compliance with Laws. RECRUITER shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.

14. Governing Agreement. In the event of any conflict between this Agreement and its EXHIBITS, the provisions of this Agreement shall govern. In the event of any conflict between any of the EXHIBITS, the provisions of the first in order of attachment shall govern.

15. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. Copyright, Ownership and Use of Materials. All tangible material (“Material”) created or delivered pursuant to this Agreement is considered a work made for hire under the Copyright Act. To the extent such Material does not qualify as a work made for hire, RECRUITER hereby assigns to CITY all right, title, and interest, including but not limited to all copyrights, in all Material created by RECRUITER in its performance under this Agreement.

Material constitutes the scope of work outlined in Exhibit A and attached hereto, and all written and other tangible expressions, including but not limited to, drawings (including computer aided drawings), papers, documents, reports, surveys, renderings, exhibits, sketches, maps, models, prints, paintings or photographs, in any and all media or formats in which such materials have been created or are maintained. All Material furnished by RECRUITER is, and shall remain, the property of CITY.

17. Records. RECRUITER and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a period of not less than one (1) year after the date of termination or expiration. Provided, however, that

[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072376.DOCX; 11/2/2022] EXHIBIT “A”

RESOLUTION NO. 23-003

APPROVING AN AGREEMENT FOR RECRUITMENT SERVICES, BY AND BETWEEN

THE CITY OF ROSEVILLE AND CITY MANAGEMENT ADVISORS LLC DBA

PECKHAM & MCKENNEY EXECUTIVE SEARCH, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, an Agreement for Recruitment Services, by and between the City of Roseville and City Management Advisors LLC dba Peckham & McKenney Executive Search, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022]

AGREEMENT FOR RECRUITMENT SERVICES
THIS AGREEMENT is made and entered into this ___ day of ____________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and the recruitment firm City Management Advisors LLC dba Peckham & McKenney Executive Search, a California limited liability company (“RECRUITER”); and
WITNESSETH:

5. Term; Termination; Amendments. This Agreement shall be effective upon approval by the Roseville City Council and shall continue in effect for a period of five (5) years, [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] 2 or until terminated by either Party. This Agreement may be terminated by CITY, with or without cause, at any time upon written notice. RECRUITER may terminate this Agreement only upon the consent of CITY or upon 60 days written notice. Upon termination, RECRUITER shall turn over all client files to CITY. There shall be no amendment or modification to this Agreement except by written agreement between the Parties.

7. Insurance. RECRUITER agrees to continuously maintain, in full force and effect, the following minimum policies of insurance during the term of this Agreement.

COVERAGE LIMITS OF LIABILITY
Workers’ Compensation Statutory
Commercial General Liability $1,000,000 each occurrence $2,000,000 aggregate
Personal Injury:
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability $1,000,000 combined single limit
Professional Liability (errors and $1,000,000 per claim omissions) $2,000,000 aggregate
a. Form. RECRUITER shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] 3 Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. b. Additional Insureds. RECRUITER shall also provide a separate endorsement form or section of the policy showing CITY, its officers, agents, employees and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of RECRUITER. The additional insured coverage under the RECRUITER’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from CITY’s insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] 4 g. Waiver of Subrogation. RECRUITER hereby agrees to waive subrogation which any insurer of RECRUITER may acquire from RECRUITER by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of CITY, its officers, agents, employees and volunteers for all worked performed by RECRUITER, its employees, agents and subcontractors.
h. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve RECRUITER of liability in excess of such coverage, nor shall it preclude CITY from taking such other actions as are available to it under any other provisions of this Agreement or law.

CITY: RECRUITER
Human Resources Department Anton Dahlerbruch, Managing Member 311 Vernon Street 300 Harding Boulevard, Suite 203D
Roseville, CA 95678 Roseville, CA 95678
Either party may amend its address for notice by giving notice to the other party. [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] 5 10. Assignment. RECRUITER is employed to perform unique personal services.

RECRUITER shall not assign this Agreement without the prior written consent of CITY.

RECRUITER shall not employ or otherwise incur any obligation to pay other specialists or experts for services in connection with this Agreement, without prior written consent of CITY.

12. Ability to Perform. RECRUITER agrees and represents that it has the time, ability and professional expertise to perform the services required under this Agreement.

13. Compliance with Laws. RECRUITER shall comply with all federal, state and local laws, ordinances and policies as may be applicable to the performance of services under this Agreement.

15. Successors in Interest. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

RECRUITER shall execute any documents necessary to effectuate such assignment. In the event that RECRUITER uses, employs, designates, or retains any person or entity who is not an employee of RECRUITER, to perform any work required of it pursuant to this Agreement, RECRUITER shall require said person or entity to execute an agreement containing the preceding paragraph.
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] 6 17. Records. RECRUITER and its subcontractors shall maintain all files and records relating to the services performed hereunder during the term of this Agreement and for a period of not less than one (1) year after the date of termination or expiration. Provided, however, that in the event of litigation or settlement of claims arising from the performance of this Agreement, RECRUITER and its subcontractors shall maintain all files and records until such litigation, appeals or claims are resolved. Duly authorized representatives of CITY shall have right of access during normal business hours and after reasonable notice to RECRUITER’s and subcontractors’ files and records relating to the services performed hereunder, and may review and copy the files and records at appropriate stages during performance of the services and during the one (1) year period following termination or expiration of this Agreement.

RECRUITER shall include the provisions in its contracts with all subcontractors.

18. Time is of the Essence. Time is of the essence of this Agreement.

19. Representations and Warranties. RECRUITER warrants that it has not employed or retained any company or person, other than a bona fide employee working for RECRUITER, to solicit or secure this Agreement, and that it has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other consideration, contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, CITY shall have the right to terminate as void this Agreement, without liability, or, in its discretion, to deduct from the Agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

20. Severability. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

21. Integrated Agreement. This is an integrated Agreement and contains all of the terms, considerations, understandings and promises of the Parties. It shall be read as whole.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and RECRUITER has caused this Agreement to be executed.
[SIGNATURES ON FOLLOWING PAGE]

[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D027\P005\00072385.DOCX; 11/2/2022] EXHIBIT “A”
Peckham & McKenney, 300 Harding Boulevard, Suite 203D, Roseville, CA 95678 August 31, 2022
Ms. Linda Hampton
Human Resources Manager
City of Roseville
311 Vernon Street
Roseville, CA 95678
Via PDF/Email To: [email protected]
RE: RFP#11-105 On-Call Executive Search Firms/Recruitment Consultants Dear Ms. Hampton,
Thank you for considering Peckham & McKenney for Department Head, Assistant Department Head and other management position recruitments.

Peckham & McKenney, based in the City of Roseville, has successfully conducted numerous recruitments throughout California and western states. As a team of retired local government professionals, we are uniquely familiar with public sector positions, city services, the outreach necessary to attract excellent, long-term candidates, and the expectations for a successful search.

Attached is a detailed proposal in response to the City’s RFP. Accordingly, we are excited for the opportunity to implement the processes that leads to the placement of candidates that “fit” the City’s needs.

As described in our attached proposal, Peckham & McKenney will perform the services described in the RFP #11-105, including the addenda.

We would be pleased to participate in an interview and/or call, or feel free to email us if there are any questions.

Sincerely,
Anton “Tony” Dahlerbruch
Executive Recruiter
[email protected]
866.912.1919 (office), 567.1554 (cell)
Enclosure:

City of Roseville Recruitment Proposal
Two example Candidate Profiles (per Tab D “Recruitment Understanding” see pages 30-37) Sacramento County Deputy County Executive Public Safety & Justice City of Hayward Assistant City Manager
TAB A

PECKHAM & MCKENNEY EXECUTIVE SEARCH QUALIFICATIONS
Peckham & McKenney - Peckham & McKenney provides executive search services to local government agencies throughout the western United States and is headquartered in Roseville, California. Under the leadership of Anton “Tony” Dahlerbruch, continuing the values and principles as founded by Bobbi Peckham and Phil McKenney in June 2004, Peckham and McKenney has a strong and well-recognized reputation as a leader of successful local government recruitments. The team of Peckham & McKenney executive recruiters, based in northern and southern California, brings numerous decades of experience in local government and executive search to achieving effective placements that align with agency’s unique needs and interests. We are supported by administrative and research specialists, marketing and design professionals, a web technician, and distribution staff.

Since 2004, Peckham & McKenney has conducted more than 650 executive level recruitments in the states of Arizona, California, Colorado, Idaho, Nevada, New Mexico, Oregon, Utah, Washington, and Wyoming. On behalf of elected Councils, City Managers and Department Heads throughout the West, we have successfully placed hundreds of local government professionals including City and County Managers and Assistants, Police and Fire Chiefs, Department Heads, and mid-level Managers. In addition, Peckham & McKenney has placed hundreds of executives and organizational leaders in the areas of information technology, public safety (police and fire), community development and planning, economic development, public works and engineering, finance, human resources, city clerk, library services, parks and recreation, and community services.

Peckham & McKenney was established and performs on the premise that an executive search and consulting firm must be dedicated to providing its clients and candidates with professional service, responsive service, and a personal, hands-on approach. Our business philosophy centers upon the understanding that this is a “people” related industry and that attention to others’ needs are the key to providing effective customer service.

Anton “Tony” Dahlerbruch
Owner, Consultant,
Executive Recruiter
Exec. Recruitment Staff Team
(sub-consultants)
Office Team Specialists
(sub-contractors*)
Exec. & Mgmt. Public Safety
Maria Hurtado Diana Bishop Joyce Johnson
Operations Mgr.

Rachel Moran
Web/Social Media
Carl Cahill Kim Petersen Kevin Johnson
Research
Linda Pucilowski
Graphic Designer
City of Roseville
Executive Recruitment Proposal
by Peckham & McKenney Executive Search

Page 1 of 37 ends

Roseville City CouncilJanuary 18, 2023

Roseville City Council
January 18, 2023