MINUTES
February 1, 2023
CITY COUNCIL
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, California
www.roseville.ca.us
The meeting may be viewed on Comcast channel 14, Consolidated Communications channel 73, and AT&T U-Verse. City Council meetings are also video streamed live on the City’s website at roseville.ca.us/watch and roseville.ca.us/agenda, and the City’s YouTube channel at youtube.com/CityofRosevilleCa.
If you need a disability-related modification or accommodation to participate in this meeting, please contact Voice: 916-774-5200, TDD: 916-774-5220. Requests must be made as early as possible.
1. CALL TO ORDER
Mayor Bruce Houdesheldt called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Alvord, Bernasconi, Mendonsa, Roccucci, Houdesheldt
3. PLEDGE OF ALLEGIANCE
Grants Advisory Commission Vice Chair Renee Perez led the Pledge of Allegiance.
4. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.
5. PRESENTATIONS
5.1. Resolution - Denio's 75th Anniversary
Congratulate Denio’s Roseville Farmers Market on the celebration of their 75th anniversary and extended best wishes for continued success in the future.
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
Mayor Bruce Houdesheldt presented the resolution to Eric Denio, Tracie Denio, and Kevin Hernandez, who responded.
6. PUBLIC COMMENTS
No public comment received.
7. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Motion by Krista Bernasconi, seconded by Pauline Roccucci, to approve the Consent Calendar as presented. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci Bids / Purchases / Services
7.1. Barton Road Water Treatment Plant Fiber Optic Network Upgrade Project - Contract Purchase Agreement
Memo from Preventative Maintenance Supervisor Jeremy Snyder and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 23-040
APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND K S TELECOM, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002666). Staff requests Council approve
a contract purchase agreement with KS Telecom, Inc. to provide fiber optic cabling services in the amount of $98,790 for the Water Treatment Plant Fiber Optic Facilities Rehabilitation project. Funding for this agreement is provided by the project’s approved budget which is funded from the Water Rehabilitation Fund.
CC #:
2510
File #: 0203-09
CONTACT:
Jeremy Snyder 916-774-1
829
[email protected]
7.2. Regional Pump Station 26 Force Main and Capacity Improvement Project - Approval of Plans and Specifications and Authorization to Call for Bids Memo from Associate Engineer Rana Moore and Environmental Utilities Director Richard Plecker recommending the City Council approve the project’s construction plans and specifications and authorize staff to advertise the Regional Pump Station 26 Force Main and Capacity Improvement Project and accept bids from
prospective bidders. The estimated construction cost of the project is $2,940,000.
Funding is provided by the South Placer Wastewater Authority and can be accommodated within the existing project budget.
CC #:
2513
File #:
0203-09
CONTACT:
Rana Moore 916-774-5581 [email protected]
7.3. Advanced Metering Infrastructure Project - Sole Source Contract Purchase Agreement
Memo from Advanced Metering Infrastructure Project Manager Caitlin Ornelas and Electric Utility Director Daniel Beans recommending the City Council adopt RESOLUTION NO. 23-045 APPROVING A SOLE SOURCE CONTRACT
PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND CONCORD ENVIRONMENTAL ENERGY, INC. DBA CONCORD
UTILITY SERVICES, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002674). Staff requests Council approve a sole source contract purchase agreement with Concord Environmental Energy, Inc. dba Concord Utility Services to perform both
the electric and water meter installation and exchanges for Advanced Metering Infrastructure
project support, development and implementation services. The total cost of this agreement is $5,612,677.78 with authorization for contract change orders that could increase the agreement amount by no more than 10%, or $561,267.78, for a not-to-exceed value of $6,173,945.56. This project is funded by the Electric and Environmental Utilities’ capital improvement project budgets in the Electric and Water Operations funds.
CC #:
2518
File #:
0203-07
CONTACT:
Caitlin Ornelas 916-774-5178 [email protected]
7.4. Fleet Vehicle and Truck Purchases – Purchase Orders Memo from Fleet Manager Brandy LeBeau and Public Works Director Jason Shykowski recommending the City Council approve a purchase order to Knight Sacramento CD Inc. dba Elk Grove Dodge for two (2) Subaru Ascent SUVs utilizing RFQ 10-3339 in the amount of $86,325; and approve a purchase order to Dobbs Heavy Duty Holdings, LLC dba Western Truck Center for two (2) Autocar CNG trucks with Wittke Starlight front-end loading bodies utilizing Sourcewell contract # 060920-ATC for the Autocar chassis and Sourcewell contract # 091219- LEG for the Wittke body in the amount of $1,001,797; and approve a purchase order to Dobbs Heavy Duty Holdings, LLC dba Western Truck Center for two (2) Autocar CNG trucks with New Way Mammoth front-end loading bodies utilizing Sourcewell contract # 060920-ATC for the Autocar chassis and Sourcewell contract # 091219-NWY for the New Way body in the amount of $939,102. The funding for these purchases is included in the FY2022-23 Fleet Replacement budget.
CC #:
2512
File #:
0203-01
CONTACT:
Brandy LeBeau 916-774-5531 [email protected]
7.5. Flooring Repair and Installation Services – Contract Purchase Agreement Memo from Administrative Technician Darci Carpenter and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23- 049 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND SIMAS FLOOR COMPANY,
INC. DBA SIMAS FLOOR & DESIGN COMPANY, INC., AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002660). Staff requests Council approve a contract purchase agreement with Simas Floor & Design Company Inc., for flooring repair and installation. This is the first year with four optional renewal years on this contract. Funding for this agreement is available in the adopted FY2022-23 budget and will be included in the proposed FY2023-24 budget for the Facility
Rehabilitation Fund
.
CC #:
2522
File #:
0203-04
CONTACT:
Darci Carpenter 916-727-5702 [email protected]
7.6. Johnson Pool House Renovation Project - Reject all Bids, Approve Plans and Specifications, and Authorize Staff to Call for Bids
Memo from Park Development Project Manager Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-043 REJECTING ALL BIDS FOR THE JOHNSON POOL HOUSE RENOVATION PROJECT, and approve the plans and specifications for the Johnson Pool House Renovation Project (re-bid), and authorize staff to call for bids. Staff requests Council approve the rejection of all bids for the Johnson Poolhouse Renovation Project due to bid results coming in well above the project budget and authorize staff to call for bids. Johnson Pool is located on .47 acres at the intersection of Vernon and D Streets in the Cherry Glen/Theiles Manor neighborhood. This project is the first phase of the Johnson Pool Vision Plan implementation and upgrades will provide needed accessibility improvements and code required upgrades focused on the building entrance and interior. Initial funding ($150,000) for the first phase of the project was approved in the FY2020-21 budget. Additional grant funds ($280,000) were awarded from the Department of Housing and Urban Development’s Community Development Block Grant in August 2022 for a total first phase budget of $430,000 for soft and hard costs. Ongoing maintenance costs are funded through the Parks, Recreation & Libraries operating budget in the General Fund. There will be no additional maintenance cost as a result of this project.
CC #:
2515
File #:
0707 & 0203-21
CONTACT:
Heather Buck 916-774-5254 [email protected]
Resolutions
7.7. City Council Law and Regulation Committee - Meeting Amendment Memo from Government Relations Administrator Mark Wolinski and Deputy City Manager Megan Scheid recommending the City Council adopt RESOLUTION NO. 23-048 ESTABLISHING A REGULAR MEETING DAY AND TIME FOR THE LAW AND REGULATION COMMITTEE. Staff requests Council approve
the fourth Thursday of the month at 9:00 a.m. as the regular meeting day and time for the City Council Law and Regulation Committee.
The City’s
Council/Boards, Commissions, & Committees Administrative Standards defines that the regular day and time for meetings for the Law and Regulation Committee shall be established by resolution adopted by the City Council.
CC #:
2521
File #:
0103-32
CONTACT:
Mark Wolinski 916-774-5179 [email protected]
7.8. Four Corners Park Project - Notice of Completion
Memo from Park Development Project Manager Joel De Jong and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-041 ACCEPTING THE PUBLIC WORK KNOWN AS THE FOUR CORNERS PARK PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE PARKS, RECREATION AND
LIBRARIES DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF
THE CITY OF ROSEVILLE. The Parks, Recreation & Libraries Department has made a final inspection of the Four Corners Park Project and has found that all contract work has been completed in accordance with the approved plans and specifications. The project is now ready for acceptance. Funding for the project was provided through the West Roseville Neighborhood Park Fund and was allocated in the FY2020-21 budget. Maintenance of the park is funded from the Westpark Community Facilities District No. 2 (Public Services). There is no impact to the General Fund.
CC #:
2514
File #:
0704-01
CONTACT:
Joel De Jong 916-774-5924 [email protected]
7.9. 2018 Parks Bond Act Per Capita Grant Program - Grant Award Memo from Park Planning & Development Manager Tara Gee and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-044 ACCEPTING A 2018 PARKS BOND ACT PER CAPITA GRANT AWARD FROM THE STATE OF CALIFORNIA – NATURAL RESOURCES AGENCY, DEPARTMENT OF PARKS AND RECREATION’S
OFFICE OF GRANTS AND LOCAL SERVICES. The per capita amount for the City is $177,952 and is being applied to the replacement and upgrade of the Royer Park play structure. While the grant award contract was executed in October 2021, City procedure requires the Council to formally accept the grant. The grant will be applied to the Royer Park play structure replacement associated improvements surrounding the play area. This includes offsets to the play structure, rubber surfacing to ensure Americans with Disabilities Act access and an expanded picnic
area with shade. There will be no additional maintenance costs since costs to maintain the play area are already accounted for in the Parks, Recreation and Libraries operations budget in the General Fund.
CC #:
2517
File #:
0704 & 0214
CONTACT:
Tara Gee 916-774-5253 [email protected]
7.10. Sierra Vista Specific Plan Baseline Road Segment 3 and a Portion of Segment 2 - Reimbursement Agreement
Memo from Principal Engineer Matthew Todd and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 23-051
APPROVING A REIMBURSEMENT AGREEMENT, BY AND BETWEEN THE
CITY OF ROSEVILLE AND LENNAR HOMES OF CALIFORNIA, LLC, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a reimbursement agreement with Lennar Homes of California, LLC in the amount of $1,506,322 for roadway infrastructure improvements along Baseline Road, that are within the Sierra Vista Specific Plan and beyond the developer's obligations. The funding source is the City/County Traffic Mitigation Fund, resulting in no impact to the City General Fund.
CC #:
2524
File #:
0400-04-12-1 & 0800-06
CONTACT:
Matthew Todd 916-774-5562 [email protected]
7.11. Communication Software Maintenance - License Agreement Amendment Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 23-046 APPROVING
A LICENSE AGREEMENT AMENDMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND TYLER TECHNOLOGIES INC. Staff requests Council approve an amendment to an existing agreement with Tyler Technologies to provide 4 years of software maintenance for Brazos software, which is used to
issue electronic citations and to help store demographic information as required by the Racial & Identity Profiling Act.
The total amount over 4 years is $140,957.56.
Funding to cover the FY2022-23 cost of $33,692.67 has been approved in the Information Technology Operations Fund budget.
CC #:
2519
File #:
0323
CONTACT:
Claudia Harlan 916-774-5003 [email protected]
Mark Peinado 916-774-5021 [email protected]
Ordinances (for introduction and adoption - appropriation/urgency measures)
7.12. Sierra Vista Solaire Phase 6, Village 5 Bike Trail Project - Reimbursement Agreement and Budget Adjustment
Memo from Transportation Grants Analyst Cameron Schreiter and Public Works
Director Jason Shykowski recommending the City Council adopt
RESOLUTION
NO. 23-050 APPROVING A REIMBURSEMENT AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND PULTE HOME COMPANY, LLC,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt
ORDINANCE NO. 6609
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE.
Staff requests Council
approve the Reimbursement Agreement for Sierra Vista Solaire Phase 6, Village 5 Bike Trail project between the City and Pulte Home Company LLC. The developer, Pulte Home Company LLC, will pay upfront costs for the construction of the trail at an estimated cost of $282,613.
Staff also requests Council approve a budget
adjustment in the amount of $282,613 to cover costs to construct the Sierra Vista Solaire Phase 6, Village 5 Bike Trail project within Parcels FD-85, FD-84 and LOT G of FD-5 of the Sierra Vista Specific Plan (SVSP). Reimbursement will be provided through bike trail development fees collected for SVSP. There is no fiscal impact to the General Fund.
CC #:
2523
File #:
0721-05 & 0201-01
CONTACT:
Cameron Schreiter 916-746-1302 [email protected]
7.13. Edward Byrne Memorial Justice Assistance Grant Program - Grant Award and Budget Adjustment
Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 23-047 ACCEPTING
A GRANT AWARD FROM THE UNITED STATES DEPARTMENT OF
JUSTICE, OFFICE OF JUSTICE PROGRAMS AND AUTHORIZING THE
MAYOR TO EXECUTE THE REQUIRED DOCUMENTS ON BEHALF OF
THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6607
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council accept a grant award from the United States Department of Justice, Office of Justice Programs and authorize the Mayor to execute the grant award document on behalf of the City. The Roseville Police Department has been awarded a grant in the amount of $21,343 from the U.S. Department of Justice, Office of Justice Programs. The grant will be used to support the department's crime prevention, marketing, and public outreach programs.
The recommended budget adjustment
will appropriate $21,343 of grant funding in the City's Grants Fund. The budget adjustment will have no net impact on the City's General Fund.
CC #:
2520
File #:
0214 & 0201-01
CONTACT:
Mark Peinado 916-774-5021 [email protected]
Ordinances (for second reading and adoption)
7.14. Second Reading - 2022 Speed Limit Ordinance Update
ORDINANCE NO. 6610 AMENDING SECTION 11.28.010 OF CHAPTER
11.28 OF TITLE 11 OF THE ROSEVILLE MUNICIPAL CODE REGARDING SPEED LIMITS, for second reading and adoption.
CC #:
2525
File #:
0316-04
CONTACT:
Jana Cervantes 916-774-5498 [email protected]
7.15. Second Reading - Advanced Metering Infrastructure - Roseville Municipal Code Amendment
ORDINANCE NO. 6611 OF THE COUNCIL OF THE CITY OF ROSEVILLE ADDING SECTION 14.24.053 TO CHAPTER 14.24 OF TITLE 14 OF THE ROSEVILLE MUNICIPAL CODE REGARDING ELECTRICAL ENERGY, for second reading and adoption.
CC #:
2526
File #:
0800-03
CONTACT:
Joanna Cucchi 916-746-1609 [email protected]
END OF CONSENT CALENDAR
8. ORDINANCES
8.1. Royer Park Play Area Expansion Project - Award of Contract and Budget Adjustment
Memo from Park Development Project Manager Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-043 APPROVING AN AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND SITEWISE CONSTRUCTION, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6608 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council award an agreement in the amount of $216,600 with change order authority in an amount not to exceed 10% for the contracted amount to Sitewise Construction, Inc. for rubber surfacing for increased accessibility into and around the play area and expansion of the adjacent picnic area with additional picnic tables, a shade shelter, and landscape planting. Staff also requests approval of a budget adjustment to redirect $128,000 from the Royer Park Maintenance Building Upgrades Project to the Royer Park Play Structure Replacement Project for the Americans with Disabilities Act (ADA) access within the play area and an added shade structure, both of which were included to address public outreach requests for a more accessible playground. The budget adjustment also includes allocation of $177,952 from the Per Capita State Grant Program (Prop 68) for a total project budget of $728,952. The project was approved in FY2020-21 using funds from the Parks, Recreation & Libraries Capital Fund. The school-aged play structure at Royer Park has reached the end of its useful life, as it is 24 years old. Ongoing
maintenance costs are anticipated to remain the same and are already included in the Parks, Recreation & Libraries budget in the General Fund.
CC #:
2516
File #:
0704 & 0201-01
CONTACT:
Heather Buck 916-774-5254
[email protected]
Parks, Recreation & Libraries Director Jill Geller introduced Park Planning & Development Superintendant Tara Gee.
Park Planning & Development Superintendant Tara Gee made the presentation to the City Council.
No public comment received.
Motion by Scott Alvord, seconded by Krista Bernasconi, to adopt RESOLUTION NO. 23-043 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND SITEWISE CONTRUCTION, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6608
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23
BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
8.2. Cash for Grass Program - Budget Adjustment
Memo from Water Conservation Administrator Bobby Alvarez and Environmental Utilities Director Richard Plecker recommending the City Council adopt ORDINANCE NO. 6606
AUTHORIZING CERTAIN AMENDMENTS TO THE
FISCAL YEAR 2022-23
BUDGET AND DECLARING THIS ORDINANCE TO
BE IMMEDIATELY
EFFECTIVE AS AN APPROPRIATION MEASURE.
Staff
requests Council approve a budget adjustment in the amount of $200,000 for the Cash for Grass Program rebates. Funding for this budget adjustment is available in the Water Operations Fund.
CC #:
2511
File #:
0800-02 & 0201-01
CONTACT:
Bobby Alvarez 916-746-1710 [email protected]
Assistant Environmental Utilities Director Sean Bigley introduced Water Conservation Administrator Bobby Alvarez.
Water Conservation Administrator Bobby Alvarez made the presentation to the City Council.
No public comment received.
Motion by Scott Alvord, seconded by Pauline Roccucci, to adopt ORDINANCE NO. 6606 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
9. COUNCIL REPORTS / PUBLIC COMMENTS
No public comment received.
South Placer Wastewater Authority Meeting
- Councilmember Pauline
Roccucci reported.
Westpark High School Aquatic Center Polar Plunge Fundraising Event -
Councilmember Scott Alvord reported on attendance.
Building Industry Association
- Vice Mayor Krista Bernasconi reported on
accepting an award on behalf of the City.
Placer Regional Homelessness Project
Task Force
- Vice Mayor Krista
Bernasconi reported on attendance.
Placer County Association of Realtors Lunch and Learn - Mayor Bruce
Houdesheldt reported on speaking at the event.
10. ADJOURNMENT
Mayor Bruce Houdesheldt adjourned the meeting at 6:45 p.m.