Agenda packet — Roseville City Council, June 21, 2023 (part 4 of 9)

ENCROACHMENT PERMIT GENERAL PROVISIONS
TR-0045 (REV. 12/2022)

1. AUTHORITY: The California Department of
Transportation (“Department”) has authority to issue
encroachment permits under Division 1, Chapter 3,
Article 1, Sections 660 through 734 of the Streets and
Highways Code.

2. REVOCATION: Encroachment permits are revocable on
five (5) business days’ notice unless otherwise stated on the permit or otherwise provided by law, and except as
provided by law for public corporations, franchise holders, and utilities. Notwithstanding the foregoing, in an
emergency situation as determined by the Department,
an encroachment permit may be revoked immediately.

These General Provisions and any applicable Special
Provisions are subject to modification or abrogation by the Department at any time. Permittees’ joint use
agreements, franchise rights, reserved rights or any other agreements for operating purposes in State of California (“State”) highway right-of-way may be exceptions to this revocation.

3. DENIAL FOR NONPAYMENT OF FEES: Failure to pay
encroachment permit fees when due may result in
rejection of future applications, denial of encroachment permits, and revocation of the encroachment permit if
already issued.

4. PERMITTEE AUTHORIZATION FOR OTHERS TO
PERFORM WORK: This encroachment permit allows
only the Permittee and/or Permittee’s authorized
contractor or agent to work within or encroach upon the State highway right-of-way, and the Permittee may not
assign or transfer this encroachment permit. Any attempt to assign or transfer this encroachment permit shall be null and void. Permittee shall provide to the Department a list of Permittee’s authorized contractors/agents, in the form and at the time specified by the Department but if no time is specified then no later than the pre-construction meeting. Permittee shall keep the list current and shall provide updates to the Department immediately upon any
change to the list of authorized contractors/agents,
including but not limited the addition, removal, or
substitution of an authorized contractor/agent, or a new address or contact information for an existing authorized contractor/agent. Permittee is responsible for the acts and/or omissions of any person or entity acting on behalf of the Permittee, even if such person or entity is not
included on Permittee’s list of authorized contractors
and/or agents.

5. ACCEPTANCE OF PROVISIONS: Permittee, and the
Permittee’s authorized contractors and/or agents,
understand and agree to accept and comply with these
General Provisions, the Special Provisions, any and all terms and/or conditions contained in or incorporated into the encroachment permit, and all attachments to the
encroachment permit (collectively “the Permit
Conditions”), for any encroachment, work, and/or activity to be performed under this encroachment permit and/or
under color of authority of this encroachment permit.

Permittee understands and agrees the Permit Conditions
are applicable to and enforceable against Permittee as
long as the encroachment remains in, under, or over any part of the State highway right-of-way. The Permittee’s authorized contractors and/or agents, are also bound by the Permit Conditions. Non-compliance with the Permit
Conditions by the Permittee’s authorized contractor
and/or agent will be deemed non-compliance by the
Permittee.

6. BEGINNING OF WORK: When traffic is not impacted
(see General Provision Number 35), the Permittee must
notify the Department’s representative two (2) business days before starting permitted work. Permittee must notify the Department’s representative if the work is to be
interrupted for a period of five (5) business days or more, unless otherwise agreed upon. All work must be
performed on weekdays during regular work hours,
excluding holidays, unless otherwise specified in this
encroachment permit.

7. STANDARDS OF CONSTRUCTION: All work performed
within State highway right-of-way must conform to all
applicable Departmental construction standards including but not limited to: Standard Specifications, Standard
Plans, Project Development Procedures Manual,
Highway Design Manual and Special Provisions.

Other than as expressly provided by these General
Provisions, the Special Provisions, the Standard
Specifications, Standard Plans, and other applicable
Departmental standards, nothing in these General
Provisions is intended to give any third party any legal or equitable right, remedy, or claim with respect to the
encroachment permit and/or to these General Provisions
or any provision herein. These General Provisions are for the sole and exclusive benefit of the Permittee and the Department.

Where reference is made in such standards to
“Contractor” and “Engineer,” these are amended to be
read as “Permittee” and “Department’s representative,”
respectively, for purposes of this encroachment permit.

8. PLAN CHANGES: Deviations from plans, specifications, and/or the Permit Conditions as defined in General
Provision Number 5 are not allowed without prior approval from the Department’s representative and the Federal
Highway Administration (“FHWA”) representative if
applicable.

9. RIGHT OF ENTRY, INSPECTION AND APPROVAL: All
work is subject to monitoring and inspection. The United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, and other state, and
federal agencies, and the FHWA, through their agents or representatives, must have full access to highway
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

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© 2018 California Department of Transportation. All rights reserved. facilities/encroachment area, at any and all times for the purpose of inspection, maintenance, activities needed for construction/reconstruction, and operation of the State highway right-of-way.

Upon completion of work, Permittee must request a
final inspection for acceptance and approval by the
Department. The local public agency Permittee must not
give final construction approval to its contractor until final acceptance and approval by the Department is obtained.

10. PERMIT AT WORKSITE: Permittee and Permittee’s
authorized contractors/agents must keep the permit
package and current list of authorized contractors/agents, or copies thereof, at the work site at all times and must show such documents upon request to any Department
representative or law enforcement officer. If the permit package or current list of authorized contractors/agents, or copies thereof, are not kept and made available at the work site at all times, then all work must be suspended.

11. CONFLICTING ENCROACHMENTS: Permittee must
yield start of work to ongoing, prior authorized work
adjacent to or within the limits of the Permittee’s project site. When existing encroachments conflict with
Permittee’s work, the Permittee must bear all cost for
rearrangements (e.g., relocation, alteration, removal,
etc.).

12. PERMITS, APPROVALS, AND CONCURRENCES
FROM OTHER AGENCIES AND/OR ENTITIES: This
encroachment permit is invalidated if the Permittee has not obtained all permits, approvals, and concurrences
necessary and required by law, including but not limited to those from the California Public Utilities Commission (“CPUC”), California Occupational Safety and Health
Administration (“Cal-OSHA”), local and state and federal environmental agencies, the California Coastal
Commission, and any other public agency and/or entity
having jurisdiction. Permittee is responsible for providing notice of the encroachment to, and obtaining concurrence from, any person or entity (whether public or private)
affected by the scope of work described in the
encroachment permit, regardless of whether such notice
or concurrence is required by law; the Department is not responsible to provide such notice or obtain such
concurrence. Permittee warrants all such permits,
approvals, and concurrences have been obtained before
beginning work under this encroachment permit. The
Department may, at the Department’s discretion, require the Permittee to demonstrate that Permittee has obtained all such permits, approvals, and concurrences, and
Permittee shall demonstrate this at the time and in the manner specified by the Department.

13. PEDESTRIAN AND BICYCLIST SAFETY: A safe
continuous passageway must be maintained through the
work area at existing pedestrian or bicycle facilities. At no time must pedestrians be diverted onto a portion of the street used for vehicular traffic. At locations where safe alternate passageways cannot be provided, appropriate
signs and barricades must be installed at the limits of construction and in advance of the limits of construction at the nearest crosswalk or intersection to detour
pedestrians to facilities across the street. Attention is directed to Section 7-1.04 “Public Safety,” and to Section 12-4.04 “Temporary Pedestrian Access Routes,” and to
Section 16-2.02 “Temporary Pedestrian Facility,” of the Department’s Standard Specifications, and to California Vehicle Code section 21760, subdivision (c).

14. PUBLIC TRAFFIC CONTROL: The Permittee must
provide traffic control protection, warning signs, lights, safety devices, etc., and take all other measures
necessary for the traveling public’s safety as required by law and/or the Department. While providing traffic control, the needs of all road users, including but not limited to motorists, bicyclists and pedestrians, including persons with disabilities in accordance with the Americans with Disabilities Act, must be an essential part of the work activity.

Lane, Bike Lane, Sidewalk, Crosswalk, and/or
shoulder closures must comply with the Department’s
Standard Specifications and Standard Plans for
Temporary Traffic Control Systems & Temporary
Pedestrian Access Routes, and with the applicable
Special Provisions. Where issues are not addressed in
the Standard Specifications, Standard Plans, and/or
Special Provisions, the California Manual on Uniform
Traffic Control Devices (Part 6, Temporary Traffic Control) must be followed.

15. MINIMUM INTERFERENCE WITH TRAFFIC: Permittee
must plan and conduct work so as to create the least
possible inconvenience to the traveling public (motorized vehicles, unmotorized vehicles such as bicycles,
pedestrians, person(s) with disabilities, etc.), such that traffic is not unreasonably delayed.

16. STORAGE OF EQUIPMENT AND MATERIALS: The
storage of equipment or materials is not allowed within State highway right-of-way, unless specified within the Special Provisions of this encroachment permit. If
encroachment permit Special Provisions allow for the
storage of equipment or materials within the State
highway right-of-way, the equipment and material storage must also comply with Section 7-1.04, Public Safety, of the Department’s Standard Specifications.

17. CARE OF DRAINAGE: Permittee must provide alternate
drainage for any work interfering with an existing drainage facility in compliance with the Department’s Standard
Specifications, Standard Plans, and/or as directed by the Department’s representative.

18. RESTORATION AND REPAIRS IN STATE HIGHWAY
RIGHT-OF-WAY: Permittee is responsible for restoration
and repair of State highway right-of-way resulting from permitted work (Streets and Highways Code, section 670
et seq.).

19. STATE HIGHWAY RIGHT-OF-WAY CLEAN UP: Upon
completion of work, Permittee must remove and dispose
of all scraps, refuse, brush, timber, materials, etc. off the State highway right-of-way. The aesthetics of the highway must be as it was before work started or better.

20. COST OF WORK: Unless stated otherwise in the
encroachment permit or a separate written agreement
with the Department, the Permittee must bear all costs
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

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© 2018 California Department of Transportation. All rights reserved. incurred for work within the State highway right-of-way and waives all claims for indemnification or contribution from the United States, the State, the Department, and
from the Directors, officers, and employees of the State and/or the Department. Removal of Permittee’s personal
property and improvements shall be at no cost to the
United States, the State, and the Department.

21. ACTUAL COST BILLING: When specified in the permit,
the Department will bill the Permittee actual costs at the currently set Standard Hourly Rate for encroachment
permits.

22. AS-BUILT PLANS: When required, Permittee must
submit one (1) set of folded as-built plans within thirty (30) calendar days after completion and acceptance of work in compliance with requirements listed as follows:
a) Upon completion of the work provided herein, the
Permittee must submit a paper set of As-Built plans
to the Department’s representative.
b) All changes in the work will be shown on the plans, as issued with the permit, including changes approved
by Encroachment Permit Rider.
c) The plans are to be prominently stamped or otherwise noted “AS-BUILT” by the Permittee’s representative
who was responsible for overseeing the work. Any
original plan that was approved with a Department
stamp, or by signature of the Department’s
representative, must be used for producing the AsBuilt plans. d) If construction plans include signing or striping, the dates of signing or striping removal, relocation, or
installation must be shown on the As-Built plans when
required as a condition of the encroachment permit.

When the construction plans show signing and
striping for staged construction on separate sheets,
the sheet for each stage must show the removal,
relocation, and installation dates of the appropriate
staged striping and signing.
e) As-Built plans must contain the Encroachment Permit
Number, County, Route, and Post Mile on each
sheet.
f) The As-Built Plans must not include a disclaimer
statement of any kind that differs from the obligations and protections provided by sections 6735 through
6735.6 of the California Business and Professions
Code. Such statements constitute non-compliance
with Encroachment Permit requirements and may
result in the Department retaining Performance
Bonds or deposits until proper plans are submitted.

Failure to comply may also result in denial of future
encroachment permits or a provision requiring a
public agency to supply additional bonding.

23. PERMITS FOR RECORD PURPOSES ONLY: When
work in the State highway right-of-way is within an area under a Joint Use Agreement (JUA) or a Consent to
Common Use Agreement (CCUA), a fee exempt
encroachment permit is issued to the Permittee for the
purpose of providing a notice and record of work. The
Permittee’s prior rights must be preserved without the
intention of creating new or different rights or obligations. “Notice and Record Purposes Only” must be stamped
across the face of the encroachment permit.

24. BONDING: The Permittee must file bond(s), in advance, in the amount(s) set by the Department and using forms
acceptable to the Department. The bonds must name the
Department as obligee. Failure to maintain bond(s) in full force and effect will result in the Department stopping all work under this encroachment permit and possibly
revoking other encroachment permit(s). Bonds are not
required of public corporations or privately-owned utilities unless Permittee failed to comply with the provisions
and/or conditions of a prior encroachment permit. The
surety company is responsible for any latent defects as provided in California Code of Civil Procedure section
337.15. A local public agency Permittee also must comply with the following requirements:
a) In recognition that project construction work done on State property will not be directly funded and paid by
State, for the purpose of protecting stop notice
claimants and the interests of State relative to
successful project completion, the local public agency
Permittee agrees to require the construction
contractor to furnish both a payment and performance
bond in the local public agency’s name with both
bonds complying with the requirements set forth in
Section 3-1.05 Contract Bonds of the Department’s
Standard Specifications before performing any
project construction work.
b) The local public agency Permittee must defend,
indemnify, and hold harmless the United States, the
State and the Department, and the Directors, officers,
and employees of the State and/or Department, from
all project construction related claims by contractors, subcontractors, and suppliers, and from all stop
notice and/or mechanic’s lien claimants. The local
public agency also agrees to remedy, in a timely
manner and to the Department’s satisfaction, any
latent defects occurring as a result of the project
construction work.

25. FUTURE MOVING OF INSTALLATIONS: Permittee
understands and agrees to relocate a permitted
installation upon notice by the Department. Unless under prior property right or agreement, the Permittee must
comply with said notice at the Permittee’s sole expense.

26. ENVIRONMENTAL:
a) ARCHAEOLOGICAL/HISTORICAL: If any
archaeological or historical resources are identified or encountered in the work vicinity, the Permittee must
immediately stop work, notify the Department’s
representative, retain a qualified archaeologist who
must evaluate the site at Permittee’s sole expense,
and make recommendations to the Department’s
representative regarding the continuance of work.
b) HAZARDOUS MATERIALS: If any hazardous waste
or materials (such as underground storage tanks,
asbestos pipes, contaminated soil, etc.) are identified or encountered in the work vicinity, the Permittee
must immediately stop work, notify the Department’s
representative, retain a qualified hazardous
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

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© 2018 California Department of Transportation. All rights reserved. waste/material specialist who must evaluate the site
at the Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.

Attention is directed to potential aerially deposited
lead (ADL) presence in unpaved areas along
highways. It is the Permittee’s responsibility to take all appropriate measures to protect workers in
conformance with California Code of Regulations
Title 8, Section 1532.1, “Lead,” and with Cal-OSHA
Construction Safety Orders, and to ensure roadway
soil management is in compliance with Department of
Toxic Substances Control (DTSC) requirements.
c) BIOLOGICAL: If any regional, state, or federally listed biological resource is identified or encountered in the work vicinity, the Permittee must immediately stop
work, notify the Department’s representative, retain a
qualified biologist who must evaluate the site at
Permittee’s sole expense, and make
recommendations to the Department’s representative
regarding the continuance of work.

27. PREVAILING WAGES: Work performed by or under an
encroachment permit may require Permittee’s contractors and subcontractors to pay appropriate prevailing wages
as set by the California Department of Industrial
Relations. Inquiries or requests for interpretations relative to enforcement of prevailing wage requirements must be
directed to the California Department of Industrial
Relations.

28. LIABILITY, DEFENSE, AND INDEMNITY: The Permittee
agrees to indemnify and save harmless the United States, the State, the Department, and the Directors, officers, employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, liability, suits, or actions of every name, kind, and description, including but not limited to those brought for or on account of property damage, invasion of privacy, violation or deprivation of a right under a state or federal law, environmental damage or penalty, or injury to or death of any person including but not limited to members of the public, the Permittee, persons employed by the Permittee, and/or persons
acting on behalf of the Permittee, arising out of or in connection with: (a) the issuance and/or use of this
encroachment permit; and/or (b) the encroachment, work, and/or activity conducted pursuant to this encroachment permit, or under color of authority of this encroachment permit but not in full compliance with the Permit
Conditions as defined in General Provision Number 5
(“Unauthorized Work or Activity”); and/or (c) the
installation, placement, design, existence, operation,
and/or maintenance of the encroachment, work, and/or
activity; and/or (d) the failure by the Permittee, or by anyone acting for or on behalf of the Permittee, to perform the Permittee’s obligations under any part of the Permit Conditions as defined in General Provision Number 5, in respect to maintenance or any other obligation; and/or (e) any change to the Department’s property or adjacent
property, including but not limited to the features or
conditions of either of them, made by the Permittee or
anyone acting on behalf of the Permittee; and/or (f) a
defect or obstruction related to or caused by the
encroachment, work, and/or activity whether conducted in compliance with the Permit Conditions as defined in
General Provision Number 5 or constituting Unauthorized Work or Activity, or from any cause whatsoever. The duty of the Permittee to indemnify and save harmless includes the duties to defend as set forth in Section 2778 of the Civil Code.

It is the intent of the Department and the Permittee
that except as prohibited by law, the Permittee will defend, indemnify, and hold harmless as set forth in this General Provision Number 28 regardless of the existence or
degree of fault or negligence, whether active or passive, primary or secondary, on the part of: the United States, the State; the Department; the Directors, officers,
employees, agents and/or contractors of the State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors; the Permittee; persons employed by the Permittee; and/or persons
acting on behalf of the Permittee.

The Permittee waives any and all rights to any type of
expressed or implied indemnity from or against the United States, the State, the Department, and the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors.

The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the encroachment, work, and/or activity whether conducted pursuant to this encroachment permit or constituting Unauthorized Work
or Activity, and further agrees to defend, indemnify, and save harmless the United States, the State, the
Department, and the Directors, officers, employees,
agents, and/or contractors of the State and/or of the
Department, including but not limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages, costs, penalties, liability,
suits, or actions of every name, kind, and description
arising out of or by virtue of the Americans with Disabilities Act.

The Permittee understands and agrees the Directors,
officers, employees, agents, and/or contractors of the
State and/or of the Department, including but not limited to the Director of Transportation and the Deputy Directors, are not personally responsible for any liability arising from or by virtue of this encroachment permit.

For the purpose of this General Provision Number 28
and all paragraphs herein, “contractors of the State and/or of the Department” includes contractors, and their
subcontractors, under contract to the State and/or the
Department.

This General Provision Number 28 and all
paragraphs herein take effect immediately upon issuance of this encroachment permit, and apply before, during,
and after the encroachment, work, and/or activity
STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

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© 2018 California Department of Transportation. All rights reserved. contemplated under this encroachment permit, whether
such work is in compliance with the Permit Conditions as defined in General Provision Number 5 or constitutes
Unauthorized Work or Activity, except as otherwise
provided by California law. The Permittee’s obligations to defend, indemnify, and save harmless under this General Provision Number 28 take effect immediately upon
issuance of this encroachment permit and have no
expiration date, including but not limited to situations in which this encroachment permit expires or is revoked, the work or activity performed under this encroachment
permit is accepted or not accepted by the Department, the encroachment, work, and/or activity is conducted in
compliance with the Permit Conditions as defined in
General Provision Number 5 or constitutes Unauthorized
Work or Activity, and/or no work or activity is undertaken by the Permittee or by others on the Permittee’s behalf.

If the United States or an agency, department, or
board of the United States is the Permittee, the first two paragraphs of this General Provision Number 28
(beginning “The Permittee agrees to indemnify…” and “It is the intent of the parties…”) are replaced by the following paragraph:

Claims for personal injury, death, or property damage
allegedly caused by the negligent or wrongful act or
omission of any employee of the United States acting
within the scope of their official duties are subject to the Federal Tort Claims Act, as amended, 28 U.S.C. § 1346
and § 2671 et seq. (Chapter 171).

29. NO PRECEDENT ESTABLISHED: This encroachment
permit is issued with the understanding that it does not establish a precedent.

30. FEDERAL CIVIL RIGHTS REQUIREMENTS FOR
PUBLIC ACCOMMODATION:
a) As part of the consideration for being issued this
encroachment permit, the Permittee, on behalf of
Permittee and on behalf of Permittee’s personal
representatives, successors in interest, and assigns,
does hereby covenant and agree that:
i) No person on the grounds of race, color, or
national origin may be excluded from participation
in, be denied the benefits of, or be otherwise
subjected to discrimination in the use of said
facilities.
ii) That in connection with the construction of any
improvements on said lands and the furnishings
of services thereon, no discrimination must be
practiced in the selection and retention of first-tier
subcontractors in the selection of second-tier
subcontractors.
iii) That such discrimination must not be practiced
against the public in their access to and use of the
facilities and services provided for public
accommodations (such as eating, sleeping, rest,
recreation), and operation on, over, or under the
space of the State highway right-of-way.
iv) That the Permittee must use the premises in
compliance with all other requirements imposed
pursuant to Title 15, Code of Federal
Regulations, Commerce and Foreign Trade,
Subtitle A. Office of the Secretary of Commerce,
Part 8 (15 C.F.R. Part 8) and as said Regulations
may be amended.
b) That in the event of breach of any of the above
nondiscrimination covenants, the State and the
Department have the right to terminate this
encroachment permit and to re-enter and repossess
said land and the facilities thereon and hold the same
as if said permit had never been made or issued.

31. MAINTENANCE: The Permittee is responsible at
Permittee’s sole expense for the encroachment, and the
inspection, maintenance, repair, and condition thereof, and is responsible to ensure the encroachment does not
negatively impact State highway safety, maintenance,
operations, construction, State facilities, activities related to construction/reconstruction, or other encroachments.

The Permittee’s obligations in the preceding sentence
take effect immediately upon issuance of this
encroachment permit and continue until the
encroachment is entirely and permanently removed.

Additional encroachment permits or approval documents
may be required authorizing work related to inspection, repair, and/or maintenance activities. Contact the
Department for information.

32. SPECIAL EVENTS: In accordance with subdivision (a) of Streets and Highways Code section 682.5 and 682.7, the
Department is not responsible for the conduct or
operation of the permitted activity, and the applicant
agrees to defend, indemnify, and hold harmless the
United States, the State, the Department, and the
Directors, officers, employees, agents, and contractors of the State and/or of the Department, including but not
limited to the Director of Transportation and the Deputy Directors, from any and all claims, demands, damages,
costs, liability, suits, or actions of every name, kind and description arising out of any activity for which this
encroachment permit is issued.

The Permittee is required, as a condition of this
encroachment permit, for any event that awards prize
compensation to competitors in gendered categories, for any participant level that receives prize compensation, to ensure the prize compensation for each gendered
category is identical at each participant level. (Streets and Highways Code, section 682.7.)
The Permittee understands and agrees to comply
with the obligations of Titles II and III of the Americans with Disabilities Act in the conduct of the event, and
further agrees to defend, indemnify, and save harmless
the United State, the State and the Department, and the Directors, officers, and employees of the State and/or
Department, including but not limited to the Director of the Department and the Deputy Directors, from any and all
claims, demands, damages, costs, liability, suits, or
actions of every name, kind and description arising out of or by virtue of the Americans with Disabilities Act.

33. PRIVATE USE OF STATE HIGHWAY RIGHT-OF-WAY:

State highway right-of-way must not be used for private purposes without compensation to the State. The gifting STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT GENERAL PROVISIONS

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© 2018 California Department of Transportation. All rights reserved. of public property uses and therefore public funds is
prohibited under the California Constitution, Article XVI, Section 6.

34. FIELD WORK REIMBURSEMENT: Permittee must
reimburse the Department for field work performed by or on behalf of the Department to correct or remedy issues created by the Permittee or by others acting on behalf of the Permittee, including but not limited to hazards or
damaged facilities, or to clear refuse, debris, etc. not attended to by the Permittee or by others acting on behalf of the Permittee.

35. LANE CLOSURE REQUEST SUBMITTALS AND

NOTIFICATION OF CLOSURES TO THE
DEPARTMENT: Lane closure request submittals and
notifications must be in accordance with Section 12-4.02, and Section 12.4-04, of the Department’s Standard
Specifications or as directed by the Department’s
representative. The Permittee must notify the
Department’s representative and the Traffic Management
Center (“TMC”) before initiating a lane closure or
conducting an activity that may cause a traffic impact. In emergency situations when the corrective work or the
emergency itself may affect traffic, the Department’s
representative and the TMC must be notified as soon as
possible.

36. SUSPENSION OF TRAFFIC CONTROL OPERATION:

The Permittee, upon notification by the Department’s
representative, must immediately suspend all traffic lane, bike lane, sidewalk, crosswalk, and/or shoulder closure operations and any operation that impedes the flow of
traffic. All costs associated with this suspension must be borne by the Permittee.

37. UNDERGROUND SERVICE ALERT (USA)
NOTIFICATION: Any excavation requires compliance
with the provisions of Government Code section 4216 et
seq., including but not limited to notice to a regional notification center, such as Underground Service Alert
(USA). The Permittee must provide notification to the
Department representative at least five (5) business days before, and the regional notification center at least fortyeight (48) hours before, performing any excavation work within the State highway right-of-way.

38. COMPLIANCE WITH THE AMERICANS WITH
DISABILITIES ACT (ADA): All work within the State
highway right-of-way to construct and/or maintain any
public facility must be designed, maintained, and
constructed strictly in accordance with all applicable
Federal Access laws and regulations (including but not
limited to Section 504 of the Rehabilitation Act of 1973, codified at 29 U.S.C. § 794), California Access laws and regulations relating to ADA, along with its implementing regulations, Title 28 of the Code of Federal Regulations Parts 35 and 36 (28 C.F.R., Ch. I, Part 35, § 35.101 et seq., and Part 36, § 36.101 et seq.), Title 36 of the Code of Federal Regulations Part 1191 (36 C.F.R., Ch. XI, Part 1191, § 1119.1 et seq.), Title 49 of the Code of Federal Regulations Part 37 (49 C.F.R., Ch. A, Part 37, § 37.1 et seq.), the United States Department of Justice Title II and Title III for the ADA, and California Government Code
section 4450 et seq., which require public facilities be made accessible to persons with disabilities.

Notwithstanding the requirements of the previous
paragraph, all construction, design, and maintenance of public facilities must also comply with the Department’s Design Information Bulletin 82, “Pedestrian Accessibility Guidelines for Highway Projects” and Standard Plans &
Specifications on “Temporary Pedestrian Access
Routes.”

39. STORMWATER: The Permittee is responsible for full
compliance with the following:
a) For all projects, the Department’s Storm Water
Program and the Department’s National Pollutant
Discharge Elimination System (NPDES) Permit
requirements under Order No. 2012-0011-DWQ,
NPDES No CAS000003; and
b) In addition, for projects disturbing one acre or more of soil, with the California Construction General
Permit Order No. 2009-0009-DWQ, NPDES No
CAS000002; and
c) In addition, for projects disturbing one acre or more of soil in the Lahontan Region with Order No. R6T-2016-
0010, NPDES No CAG616002.
d) For all projects, it is the Permittee’s responsibility to install, inspect, repair, and maintain all facilities and devices used for water pollution control practices
(Best Management Practices/BMPs) before
performing daily work activities.

STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 1 of 3

ENCROACHMENT PERMIT SPECIAL PROVISIONS

STORMWATER SPECIAL PROVISIONS FOR MINIMAL OR NO

IMPACT (SWSP)
TR-0400 (Rev 05/2018)

1. GENERAL: The purpose of these Special Provisions
is to provide the Permittee with specifications for
water pollution control to minimize, prevent, or
control the discharge of material into the air, surface waters, groundwater, and storm sewers owned by the
State or local agencies. These provisions are not
intended to take the place of the Caltrans Water
Pollution Control Program (WPCP) for projects where
soil disturbance from work activities less than one
acre, or work activities of one acre or more subject to the preparation of the Caltrans Storm Water Pollution
Prevention Plan (SWPPP). The Permittee must
comply with the following Special Provisions and the
direction of the State Representative. All Stormwater
Best Management Practices (BMPs) must conform to
Section 13 Water Pollution Control of Caltrans’
Standard Specifications.

2. NPDES REQUIREMENTS: The Permittee must be
responsible for full compliance with the Caltrans
Storm Water Program and the Caltrans National
Pollutant Discharge Elimination System (NPDES)
Permit requirements (Order No. 2012-0011-DWQ,
NPDES No CAS000003) and for and projects
disturbing one acre or more of soil, full compliance
with the California Construction General Permit
(Order No. 2009-0009-DWQ, NPDES No
CAS000002) or for projects for projects that have one
acre or more of soil disturbance in the Lahontan
Region (Order No. R6T-2016-0010, NPDES No
CAG616002). It is the Permittee’s responsibility to
install, inspect, and repair or maintain facilities and devices used for water pollution control practices
(BMPs) before performing daily work activities.

Installation, inspection and maintenance
responsibilities on the job site include: 1) soil
stabilization materials in work areas that are inactive or prior to storm events, 2) water pollution control
devices to control sediment and erosion, 3)
implementation of spill and leak prevention
procedures for chemical and hazardous substances
stored on the job site, 4) material storage, 5) stockpile management, 6) waste management, 7) nonstormwater management, 8) water conservation, 9) tracking controls and 10 ) illicit connection, illegal
discharge detection and reporting. The Permittee
must report to the State representative when
discharges enter into receiving waters, adjacent
property, drainage systems or when discharges could
be a cause or a threat for water pollution. The
Permittee must also control illicit discharges or illegal dumping prior to start of daily work schedule.

Copies of written notices or orders from the Regional
Water Quality Control Board or other regulatory
agency must be provided to the State representative
within 48 hours of reported activity. F or additional
information on stormwater compliance, visit the State
Water Resources Control Boards storm water
Website at:
http://www.waterboards.ca.gov/water_issues/progra
ms/stormwater

3. RESPONSIBILITY FOR DEBRIS REMOVAL: The
Permittee must be responsible for preventing
sediment, trash, debris, and other construction waste
from entering the street, the storm drains, local
creeks, or any other bodies of water.

4. SPOILS AND RESIDUE: The Permittee must
vacuum any saw-cut concrete waste material, debris,
residue, etc. No spoils, debris, residue, etc. must be
washed into a drainage system.

5. SWEEPING: Sweep paved roads at construction
entrance and exit locations and surrounding paved
areas daily within the job site during: 1) clearing and grubbing, 2) earthwork, 3) trenching, 4) soil
disturbance, 5) pavement grinding and/or cutting, and
6) after observing tracking of material onto or off the State property. Keep dust to a minimum during
sweeping activities. Use vacuum whenever dust
generation is excessive or sediment pickup is
ineffective.

Roadways or work areas must not be washed down
with water. Street sweeping operations must conform
to Section 13 Water Pollution Control of Caltrans’
Standard Specifications.

6. VEHICLES AND EQUIPMENT: Permittee must
prevent all vehicles, equipment, etc. from leakage or
mud tracking onto roadways. If leaks cannot be
repaired immediately, remove the vehicle or
equipment from the job site.

7. MAINTENANCE AND FUELING OF VEHICLES
AND EQUIPMENT: Maintenance and fueling of
equipment must not result in any pollution at the job
site. The Permittee must immediately clean up
spills/leaks, and properly dispose of contaminated soil and materials.

8. CLEANING VEHICLES AND EQUIPMENT: Limit
vehicle and equipment cleaning or washing at the job
site except what is necessary to control vehicle
tracking or hazardous waste. The Permittee must
clean all equipment within a bermed area or over a drip pan large enough to prevent run-off. No soaps,
solvents, degreasers, etc. must be used in State rightof-way. Any water from this operation must be collected and disposed of at an appropriate site.

Containment berms or dikes must be used for fueling,
washing, maintaining and washing vehicles or
equipment in outside areas. Containment must be
performed at least 100 feet from concentrated flows of
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page 2 of 3

ENCROACHMENT PERMIT SPECIAL PROVISIONS
storm water, drainage courses, and storm drain inlets
if within a flood plain, otherwise at least 50 feet if
outside the floodplain. Keep adequate quantities of
absorbent spill- cleanup material and spill kits in the fueling or maintenance area and on fueling trucks.

9. DIESEL FUELS: The use of diesel fuel from
petroleum or other fossil fuel as a form-oil or solvent is not allowed.

10. WEATHER CONDITIONS AT WORKSITE: Any
activity that would generate fine particles or dust that could be transported off site by stormwater must be
performed during dry weather.

11. WIND EROSION PROTECTION: The use of Wind
Erosion BMPs must be deployed year-round in
instances where dust or fine particles could be
transported off site.

12. HOT MIX ASPHALT: Runoff from washing hot mix
asphalt must not enter into any drainage
conveyances.

13. PROTECTION OF DRAINAGE FACILITIES: The
Permittee must protect/cover gutters, ditches,
drainage courses, and inlets with gravel bags, fiber
rolls, State approved fabric filters, etc., to the
satisfaction of the State representative during grading, paving, saw-cutting, etc. and materials must conform
to Section 13-6.02 Materials for Water Pollution
Control of Caltrans’ Standard Specifications. No such
protection measures must cause an obstruction to the
traveling public. The Permittee must implement spill
and leak prevention procedures for chemicals and
hazardous substances stored on the job site (including
secondary containment requirements) in accordance
with section 13-4.03B Spill Prevention and Control,
and 14-11 Hazardous Waste and Contamination,
Water Pollution Control of Caltrans’ Standard
Specifications.

14. PAINT: Rinsing of painting equipment and materials
is not permitted in State right-of-way. When thoroughly dry, dispose of the following as solid waste: dry latex paint, paint cans, used brushes, rags, gloves,
absorbent materials, and drop cloths. Oil based paint
sludge and unusable thinner must be disposed of at an
approved hazardous waste site.

15. CONSTRUCTION MATERIALS: Stockpile of all
construction materials, including, but not limited to;
pressure treated wood, asphalt concrete, cold mix
asphalt concrete, concrete, grout, cement containing
premixes, and mortar, must conform to section
13-4.03C (2) Material Storage & 13-4.03C (3)
Stockpile Management of Caltrans’ Standard
Specifications.

16. CONCRETE EQUIPMENT: Concrete equipment
must be washed in a designated washing area in a way
that does not contaminate soil, receiving waters, or
storm drain systems.

17. EXISTING VEGETATION: Established existing
vegetation is the best form of erosion control. Minimize disturbance to existing vegetation. Damaged or
removed vegetation must be replaced as directed by
the State Representative.

18. SOIL DISTURBANCE: Soil disturbing activities must
be avoided during the wet weather season. I f
construction activities during wet weather are allowed
in your permit, all necessary erosion control and soil
stabilization measures must be implemented in
advance of soil disturbing activity.

19. SLOPE STABILIZATION AND SEDIMENT
CONTROL: Consider a certified expert in Erosion and
Sediment control in cases where slopes are disturbed
during construction. The Permittee is directed to
comply with Section 13.5 Temporary Soil Stabilization
and Section 21 Erosion Control of Caltrans’ Standard
Specifications during application of temporary soil
stabilization measures to the soil surface. Fiber rolls or silt fences may be required down slope until permanent
soil stabilization is established. Remove the
accumulated sediment whenever the sediment
accumulates to 1/3 of the linear sediment barrier
height. The Permittee must limit the use of plastic
materials when more sustainable, environmentally
friendly alternatives exist or when environmental
regulations prohibit their use within the project.

20. STOCKPILES: Stockpiles containing aggregate
and/or soil must be stored at least 100 feet from
concentrated flows of storm water, drainage courses,
and storm drain inlets if within a flood plain, otherwise at least 50 feet if outside the floodplain, and must be covered and protected with a temporary perimeter
sediment barrier. Cold mix stockpiles must be stored
on an impermeable surface and covered with 9 mil
plastic to prevent contact with water. Minimize
stockpiling of materials on the job site. Manage
stockpiles by implementing the water pollution control
practices in Section 13-4.03C (3) Stockpile
Management of the State of California standard
specifications for construction.

21. DISCOVERY OF CONTAMINATION: The State
Representative must be notified in case any unusual
discoloration, odor, or texture of ground water, is found in excavated material or if abandoned, underground
tanks, pipes, or buried debris are encountered.

22. SANITARY AND SEPTIC WASTE: Do not bury or
discharge wastewater from a sanitary or septic system
within the highway. Properly connected sewer facilities are free from leaks. With State Representative
approval place portable sanitary facility at least 50 feet away from storm drains, receiving waters, and flow
lines. Permittee must comply with local health agency
provisions when using an on-site disposal system.

23. LIQUID WASTE: Prevent job site liquid waste from
entering storm drain systems and receiving waters.

Drilling slurries, grease or oil-free waste water or rinse water, dredging, wash water or rinse water running off
a surface or other non-storm water liquids not covered
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION Page
3 of 3
ENCROACHMENT PERMIT SPECIAL PROVISIONS under separate waste water permits must be held in structurally sound, leak-proof containers, such as
portable bins or portable tanks. Store containers at
least 50 feet away from moving vehicles and
equipment. Liquid waste may require testing to
determine hazardous material content prior to
disposal. All measures must conform to section
13-4.03D (5) Liquid Waste, Water Pollution Control of
Caltrans’ Standard Specifications.

24.WATER CONTROLAND CONSERVATION:

Manage water use in a w ay that will prevent erosion
and the discharge of pollutants into storm drain
systems and receiving waters. Direct runoff, including
water from water line repair from the job site to areas where it can infiltrate into the ground. Direct water from off-site sources around the job site or from contact with jobsite runoff.

25. PILE DRIVING: Keep spill kits and cleanup materials at pile driving locations. Park pile driving equipment
over drip pans, absorbent pads, or plastic sheeting with absorbent material, and away from stormwater run-on
when not in use.

26. DEWATERING: Dewatering consists of discharging
accumulated storm water, groundwater, or surface
water from excavations or temporary containment
facilities. All dewatering operations must comply with
the latest Caltrans guidelines including the Field Guide for Construction Site Dewatering. Contact State
representative for approval of dewatering discharge by
infiltration or evaporation, otherwise, any effluent
discharged into a permitted storm water system
requires approval from the Regional Water Quality
Control Board. Prior to the start of dewatering, the
Permittee must provide the State Representative with
a dewatering and discharge work plan that complies
with section 13-4.03G Dewatering, Water Pollution
Control of Caltrans’ Standard Specifications. A copy of the Waste Discharge Permit and a copy of a valid
WDID number issued by the Regional Board must be
provided to the State representative.

APPENDIX C
Progress Payment/Final Release Forms

MONTHLY PROJECT PAYMENT

ESTIMATE SUMMARY
Payment Estimate No:

Department of Public Works
311 Vernon Street Work Performed Through:

Roseville, CA 95678
Contractor: Project:

Address: Acct.No:

Contract Summary
Original Contract Amount: (1)
Approved Change Orders through #: (2)
Quantity Changes (Requires Project Engineer/Inspector verification): (3) Total Contract Amount to Date: (4)
Payment Summary
Contract Payments
(Payment through PP#_________)
Change Order Payments
(CCO#________________ through ___________)
Total Earnings
Less: Retention: (0%)
In escrow account Yes No
Less: Administrative Deductions
(Deducted from PP# _________________)
Payment Due to Contractor
The undersigned Contractor or Contractor's Authorized Representative certifies that to the best of his knowledge, information, and belief, the work covered in this application for payment has been completed in accordance with the contract documents and the costs shown are true and correct.

Resident Engineer: Senior Engineer: Contractor:

Date: Date: Date:

Form CC 1 REV: 09/17

PERIOD AMOUNT

CURRENT PAY PREVIOUS TO DATE

AMOUNT AMOUNT
FORM CC 2 REV: 09/17
Project: PROJECT PAYMENT ESTIMATE
Acct#: Payment Estimate No:

Department of Public Works
311 Vernon Street Contrac:

Roseville, CA 95678
Work Performed Through:

Item Item Description Unit Estimated Unit Cost Contract No. Quantity Amount Quantity Amount Quantity Amount Quantity Amount Quantity Amount $ - $ - 0 $ - 0% $ - 0% $ -
$ - $ - 0 $ - 0% $ - 0% $ -
$ - $ - 0 $ - 0% $ - 0% $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
$ - $ - 0 $ - 0 $ - 0 $ -
TOTALS: $ - $ - $ - $ - $ -
This Estimate Previous Estimates Work Completed Work Remaining FORM CC 3 REV: 09/17
Project: QUANTITY ADJUSTMENT FORM
Acct.No: Payment Estimate No:

Department of Public Works
311 Vernon Street Contractor:

Roseville, CA 95678
Work Performed Through:

INSTRUCTIONS
This form is to accompany Progress Payments or the Final Payment where there are quantity changes (variations in quantities) authorized by the Department of Public Works that adjust the Total Contract Amount.

Quantity Changes in the amount of:

P Accompanying Progress Payment # (or Final Payment) have been reviewed and the actual quantities verified.

Item Item Description Unit Unit Cost
No. Quantity
Increase
(Decrease) Amount Quantity
Increase
(Decrease) Amount Quantity
Increase
(Decrease) Amount
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - 0 $ -
$ - $ - $ -
Contractor Signature Date Resident Engineer Signature Date Totals
This Estimate Previous Estimates
Contract Quantity Adjustments
To-Date Totals
From CC4 REV; 9/17

CONDITIONAL WAIVER AND

RELEASE ON FINAL PAYMENT
From: Date:

Name of Contractor/Claimant
Payment Request No:

Address Acct.No:

Project Name:

To/Owner: CITY OF ROSEVILLE
Department of Public Works
Engineering Division
311 Vernon Street
Roseville, CA 95678
Maker of Check:

Amount of Check:

Check Payable To:

Claimant Signature Print Name:

Claimant Title Date:

Signature
NOTICE: THIS DOCUMENT WAIVES THE CLAIMANT'S LIEN, STOP PAYMENT NOTICE, AND PAYMENT BOND RIGHTS EFFECTIVE ON RECEIPT OF PAYMENT. A PERSON SHOULD NOT RELY ON THIS DOCUMENT UNLESS SATISFIED THAT THE CLAIMANT HAS RECEIVED PAYMENT.

This document waives and releases lien, stop payment notice, and payment bond rights the claimant has for labor and service provided, and equipment and material delivered, to the customer on this job. Rights based upon labor or service provided, or equipment or material delivered, pursuant to a written change order that has been fully executed by the parties prior to the date that this document is signed by the claimant, are waived and released by this document, unless listed as an Exception below This document is effective only on the claimant's receipt of payment from the financial institution on which the following check is drawn:

Conditional Waiver and Release
Exceptions

COUNCIL COMMUNICATION
CC #: 2781
File #: 0203-06
Title: Computers and Technology Equipment - Purchase Orders Contact: Aaron Andres 916-774-5139 [email protected] Meeting Date: 6/21/2023
Item #: 7.6.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve separate purchase orders for the Information Technology, Electric, Environmental Utilities and other departments with CDW Technologies, LLC for computers, technology equipment and software using Sourcewell CDW-G Technology Catalog Solutions #08149-CDW, which expires on October 31, 2024, and National IPA contract 2018011, which expires on February 28, 2025.

BACKGROUND
The Information Technology department (IT) maintains over 1,900 computers, 1,500 mobile devices, 350 servers, 250 terabytes of data storage, 185 network switches and multiple cybersecurity equipment across the City to support important business functions. Regular and prompt replacement of aging computers and technology equipment is critical to ensure the effective and efficient operation of City business.

Both the Roseville Electric Utility and Environmental Utilities departments support and maintain industrial control systems which provide critical information for the output, status, and conditions of the distribution and generation operational environment. Industrial control systems utilize both proprietary and general technology equipment. General technology equipment includes network routers and switches, desktop computers, servers, cybersecurity equipment and accessories.

Periodic upgrades and replacements of aging general technology equipment and related software is critical to maintain reliable industrial control systems and is essential to support the day-to-day utilities operations.

Staff recommends utilizing the Sourcewell CDW-G Technology Catalog Solutions #08149-CDW and National IPA contract 2018011 competitively bid contracts to obtain the best pricing available for the City.

FISCAL IMPACT
The total estimated costs for these citywide technology purchase orders is $2,300,000. Funding is included in the proposed FY2023-24 budgets for the Information Technology Department and other departments in the Information Technology Operations Fund for $1,500,000; for the Electric Department in the Electric Fund for $500,000; and for the Environmental Utilities Department in the Water and Wastewater Operations funds for $300,000.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Purchase orders for computers and technology equipment meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services
Goal F - Invest in a well-planned infrastructure and growth Respectfully Submitted,
Aaron Andres, Acting Client Service Supervisor
Hong Sae, Chief Information Officer
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description

COUNCIL COMMUNICATION
CC #: 2780
File #: 0900-02-01 & 0201-01
Title:

Water Distribution System Improvements Project - Award of Contract and Budget Adjustment
Contact: Jonathan Cummings 774-5566 [email protected] Meeting Date: 6/21/2023
Item #: 7.7.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1. Approve the Construction Agreement for the Water Distribution System Improvements Project with Lund Construction Co., Inc. in the amount of $2,214,209 and adopt a resolution authorizing the City Manager to execute the agreement for the project; and

2. Authorize the City Manager or his designee to approve and pay for contract change orders for this project that could increase the contract amount by no more than 10 percent ($221,421) for a not-to-exceed total contract amount of $2,435,630; and

3. Adopt an ordinance to approve a budget adjustment of $1,923,801 from available resources in the Water Rehabilitation Fund to fund the remaining project.

BACKGROUND
The City has three existing water pipelines crossing underneath I-80, which were built and in service prior to the freeway construction in the 1950’s, to provide water to the local area. The City conducted a hydraulic modeling analysis to evaluate potential impacts to the water distribution system if those pipelines were taken out of service as a result of pipe failure or abandonment.

This project is a result of that analysis, which identified three improvements in the City’s water distribution system that would increase reliability and address capacity limitations. It consists of these three new connections:

1. New 8-inch trenchless waterline crossing Cirby Creek at Coloma Way to Coral Drive,

2. New 8-inch waterline crossing Dry Creek at Douglas Boulevard (installed on existing bridge), and

3. New 8-inch waterline connecting existing lines between Wayne Drive and South Harding Boulevard.

The designs and specifications for the new pipelines were approved by Council on April 5, 2023, and a call for bids was released on April 6, 2023. On May 10, 2023, four (4) firms submitted bids to the City Clerk’s office, and a public bid opening identified Dutch Contracting, Inc. as the apparent low bidder. However, upon review of the bid documents, City staff determined the bid was non-responsive, and recommends that the contract be awarded to the next lowest bidder, Lund Construction Co., Inc.

FISCAL IMPACT
The recommended budget adjustment will fund the Water Distribution System Improvements project (#500198) with $1,923,801 from the available resources in the Water Rehabilitation Fund (6130). The budget adjustment requests the funding for the contract ($2,214,209), and a 10 percent construction contingency ($221,421) for a total of $2,435,630 to fund this phase of the project. Additionally, the budget adjustment requests the funding for easement acquisition, engineering services, construction management, and staff secondary labor. The initial budget for this project was $1,230,000, and this budget adjustment will bring the total project budget to $3,153,801.

ENVIRONMENTAL REVIEW
Connections 1 and 2 listed above (Cirby Creek at Coral Drive/Coloma Way and Dry Creek at Douglas Blvd.) are covered under the City’s Routine Maintenance Agreement (RMA No. 1600- 2016-0099-R2) with the California Department of Fish and Wildlife (CDFW), which covers activities including the removal, replacement, or repair of utility lines. The project is consistent with activities anticipated by and evaluated within the RMA Initial Study/Mitigated Negative Declaration (IS/MND) (City of Roseville 2017) and no further CEQA documentation is required.

Connection 3 listed above (Wayne Drive/South Harding Boulevard) is categorically exempt from CEQA as a Class 1 and Class 2 Exemption (State CEQA Guidelines Section 15301 and 15302), because the project consists of the minor alteration and replacement of existing water line facilities. The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F – Invest in well-planned infrastructure and growth Respectfully Submitted,
Jonathan Cummings, Associate Engineer
Rich Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-267
Agreement
Ordinance 6672
Budget Adjustment
NOE
Bid Summary Sheet
RESOLUTION NO. 23-267

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND LUND CONSTRUCTION CO., INC., AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Agreement for the Water Distribution Systems Improvements project, by and between the City of Roseville and Lund Construction Co., Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Sean Bigley for Richard Plecker
ORDINANCE NO. 6672

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for Water Distribution System Improvements Project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
5/26/202311:35 AM
1 REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Jonathan Cummings, Associate Engineer FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Linda York, Development Technician COUNCIL DATE (if applicable): 6/21/2023 DEPARTMENT/DIVISION: EU Technical Services ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
6130 5080 84001 500198 43,309 Increase secondary labor budget for project #500198 6130 6587 84001 500198 1,880,492
1,923,801

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
1,923,801

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
6130 (1,923,801)
(1,923,801)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019
Increase capital outlay budget for project #500198
TOTAL
TOTAL

ACCOUNT STRING DESCRIPTION
Reduce available resources in the Water Rehabilitation
Fund

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

The Water Distribution Systems Improvement project (#500198) addresses capacity limitations in the water distribution system by constructing three new connections: (1) an 8-inch waterline crossing Cirby Creek at Coloma Way to Coral Drive, (2) an 8-inch waterline crossing Dry Creek at Douglas Blvd., and (3) an 8-inch waterline connecting existing lines between Wayne Drive and South Harding Blvd. This project requires an additional $1,923,801 to fully fund the award of the contract to Lund Construction Co., Inc. with a 10% construction contingency ($2,214,209 plus $221,421) and additional budget for engineering services, construction management, easement acquisition, and staff secondary labor. The initial budget for this project was $1,230,000.

This request will bring the total project budget to $3,153,801.

TOTAL

ACCOUNT STRING DESCRIPTION
5/26/23
Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Water Distribution System Improvements Project 500198 – Water Line Loop between Wayne Drive and South Harding Boulevard
Project Location(s): 260 South Harding Boulevard, Assessor’s Parcel Number 014-183-029-000 Project Description: The City has existing water pipelines crossing Interstate 80 which were constructed prior to the freeway. To ensure reliability in case of failure or a need to abandon the existing lines, the City proposes a project to install new water lines so as to reduce the reliance on pipelines underneath Interstate 80. The project would involve trenching for waterline installation to connect two existing lines between South Harding Boulevard and Wayne Drive.

Trenching would occur from the southern end of South Harding, west along northern boundary of the empty lot at 260 South Harding, then south along the western boundary of the lot to Wayne Drive. The work involves less than 1,000 linear feet.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Environmental Utilities Department Reason why this Project is Exempt: The project qualifies for a Class 1 and Class 2 Categorical Exemption as described in Section 15301 and Section 15302 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 (Existing Facilities) consists of … minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use; and
“Class 2 consists of the…replacement or reconstruction of existing…facilities…including...replacement or reconstruction of existing utility systems involving negligible or no expansion of capacity.”
The project consists of the connection of two existing water lines to replace or reduce reliance on an existing water line, and would not result in expansion of use. Consequently the Class 1 and Class 2 Categorical Exemptions apply.

Lead Agency Contact Person: Janice Gainey, Senior Engineer, Roseville Department of Environmental Utilities (774-5535).

Signature: Date: 03-07-2023
Lauren Hocker, Senior Planner
City of Roseville

COUNCIL COMMUNICATION
CC #: 2800
File #: 0203-06
Title:

Multi-Function Printer Copier Scanner Management Solution - Contract Purchase Agreement
Contact: Aaron Andres 916-774-5139 [email protected] Meeting Date: 6/21/2023
Item #: 7.8.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager or his designee, to execute a contract purchase agreement, third party lease agreements, and any other documents necessary to implement the services under contract purchase agreement 3002955 between the City of Roseville and J.R.R. Enterprises, Inc. dba Caltronics Business Systems to provide copier lease and printing services for all City departments.

BACKGROUND
A Request for Proposals (RFP) 12-001 for a Print Management Solution was completed in June 2018, resulting in issuing an initial five-year contract. The City’s current printing contract with J.J. R Enterprises, Inc dba Caltronics Business Systems expires at the end of June 2023. This contract purchase agreement renewal extends that contract to June 30, 2024.

FISCAL IMPACT
The total estimated cost for this service is $250,000 for the year. Funding is included in the proposed FY2023-24 operating budgets for City departments in the General Fund, enterprise funds, and internal service funds.

ENVIRONMENTAL REVIEW
The California Environmental Quality ACT (CEQA) does not apply to activities that will result in a direct or reasonably foreseeable indirect physical change in the environment (CEQA Guidelines 15061(b)(3)). Copier lease and printing services do not include the potential for a significant environment effect, and therefore is not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain financially responsible in a changing world Goal E - Deliver exceptional city services
Respectfully Submitted,
Aaron Andres, Acting Client Service Supervisor
Hong Sae, Chief Information Officer
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-281
RESOLUTION NO. 23-281

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND J.R.R. ENTERPRISES, INC. DBA CALTRONICS BUSINESS

SYSTEMS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Contract Purchase Agreement (3002955) to provide copier lease and printing services, by and between the City of Roseville and J.R.R. Enterprises, Inc. dba Caltronics Business Systems, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said contract purchase agreement is approved and that the City Manager or his designee, is authorized to execute the contract purchase agreement, third party lease agreements, and any other documents necessary to implement services, on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2807
File #: 0203-07
Title: Substation Relays and Accessories (RFQ 10-3345) - Purchase Orders Contact: Sue Jessup 916-746-1107 [email protected] Meeting Date: 6/21/2023
Item #: 7.9.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt resolutions approving purchase orders with HighPoint Power Systems dba Reinhausen Manufacturing, Inc., Keystone Electrical Manufacturing, Inc., and MKI Reps dba Schweitzer Engineering Laboratories, Inc. as the lowest responsive and responsible bidders for the purchase of substation relays and accessories in response to Request for Quotes No. 10-3345.

Staff requests authorization to approve four (4) optional one (1) year renewals with each vendor without further Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendors is not in the City's best interest.

BACKGROUND
The Electric Department has an ongoing requirement for the replacements of substation remote terminal units (RTU), relays and accessories. As part of their five-year planning, an assessment has been performed on the age and condition of all substation protection relays and associated control equipment. Replacement of this equipment prior to failure is critical to the safe and reliable operation of the Roseville Electric system. This contract will allow the Electric Department to procure all equipment necessary to replace the aged equipment over the next five (5) years.

A multi-award formal bid was issued, and the vendor responses are listed on the attached bid summary sheet. Bids were awarded based on the total of each item category.

STATES Terminal Blocks & Test Switches was deemed non-responsive for not supplying the required bid documentation. Mader Supply LLC was deemed non-responsive because a percentage of the pricing they submitted did not include freight as required by the bid specifications.

FISCAL IMPACT
The projected total annual spend is $250,000 for FY2023-24. Funding is included in the proposed FY2023-24 budget in the Electric Fund. Spending for future renewals will be contingent upon Council approval of budgets. Estimated spending for the optional renewal years is as follows: FY2024-25 $262,500; FY2025-26 $275,625; FY2026-27 $289,400; FY2027-28 $303,800.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of substation relays and accessories meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Sue Jessup, Buyer
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-286
Resolution 23-287
Resolution 23-288
RESOLUTION NO. 23-286

APPROVING A PURCHASE ORDER FOR THE PURCHASE OF

SUBSTATION RELAYS AND ACCESSORIES
WHEREAS, a purchase order for the purchase of substation relays and accessories, between the City of Roseville and HighPoint Power Systems dba Reinhausen Manufacturing, Inc., has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

BE IT FURTHER RESOLVED that four (4) additional one (1) year renewals is hereby approved without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
RESOLUTION NO. 23-287

APPROVING A PURCHASE ORDER FOR THE PURCHASE OF

SUBSTATION RELAYS AND ACCESSORIES
WHEREAS, a purchase order for the purchase of substation relays and accessories, between the City of Roseville and Keystone Electrical Manufacturing, Inc., has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
RESOLUTION NO. 23-288

APPROVING A PURCHASE ORDER FOR THE PURCHASE OF

SUBSTATION RELAYS AND ACCESSORIES
WHEREAS, a purchase order for the purchase of substation relays and accessories, between the City of Roseville and MKI Reps dba Schweitzer Engineering Laboratories, Inc., has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said purchase order is approved.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2791
File #: 0203-06
Title:

Customer Information System Managed Services - Sole Source Contract Purchase Agreement
Contact: Andrea Blomquist 916-774-5317 [email protected] Meeting Date: 6/21/2023
Item #: 7.10.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a three (3) year sole source contract purchase agreement with N Harris Computer Corporation, for managed services. Staff additionally requests authority for the City Manager, or his designee, to execute two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City's best interest.

BACKGROUND
Cayenta Managed Services (CMS) has provided support services for our Customer Information System (CIS) since 2017. CMS manages multiple environments, provides backups for disaster recovery, constant monitoring and emergency coverage for system issues. This support ensures a more stable environment for our residents and businesses and is necessary to ensure system reliability.

This agreement provides for this support model for three (3) years.

FISCAL IMPACT
The total cost of this three (3) year agreement is $246,259.43 and is included in the Customer Care Utility Billing annual operations budget in the Electric and Environmental Utilities funds. This recommendation has no impact to the General Fund.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Andrea Blomquist, Utility Billing Operations Manager
Daniel Beans, Electric Utility Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-273
Contract
RESOLUTION NO. 23-273

APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT, BY AND

BETWEEN THE CITY OF ROSEVILLE AND N HARRIS COMPUTER CORPORATION,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a sole source contract purchase agreement (3002817) for Cayenta Managed Services for the City of Roseville Customer Information System, by and between the City of Roseville and N Harris Computer Corporation, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to execute two (2) additional one (1) year renewals without further City Council approval, provided that the applicable budget is approved by the City Council each year, or until City staff determines that continuing with the same vendor is not in the City’s best interest.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
Contract Purchase Agreement 3002817
Supplier Details:

Company N Harris Computer Corporation
Contact Kimberly Siller
Address 62133 Collections Center Dr
Chicago, IL 60693
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Contract Purchase Agreement 3002817
Agreement 3002817
Agreement Date 10-APR-2023
Change Order 2
Change Order Date 23-MAY-2023
Revision 2
Agreement Amount 246,259.43 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier N Harris Computer Corporation
62133 Collections Center Dr
Chicago, IL 60693
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials

VENDOR SHALL PROVIDE DATABASE ADMINISTRATION AND CAYENTA

APPLICATION SERVICES IN ACCORDANCE WITH THE ATTACHED N HARRIS 'CAYENTA MANAGED SERVICES SCHEDULE "A" - SERVICES - ROSEVILLE, CITY OF' DATED 6/1/23. THE ATTACHED CITY OF ROSEVILLE NEGOTIATED TERMS AND CONDITIONS FOR N. HARRIS COMPUTER CORPORATION DATED 5/23/23 SHALL ALSO BE INCORPORATED BY REFERENCE ONTO THIS AGREEMENT.

START DATE: UPON EXECUTED AGREEMENT
END DATE: 5/31/26
PLEASE CONTACT EMILY SAWIN AT (916) 774-5388 OR [email protected].

US FOR QUESTIONS REGARDING THIS AGREEMENT.
*The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 12313 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
"Becky" Rebecca Philipp Phone 1-916-746-1110
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Rev Negotiated Terms and Conditions for N. Harris Computer Service Agreement Internet Technology 3 This Agreement shall commence on the Effective Date and shall continue for a period of three (3) years (the “Initial Term”).

Thereafter, this Agreement may be renewed for further one (1) year periods (each a “Renewal Term”) based on a mutual written agreement of both parties. The Initial Term and the Renewal Terms shall collectively be referred to as the “Term”.

1. Subject to the limitation on liability set out in Section 10(i) of this Agreement, to the fullest extent allowed by law, Consultant agrees to indemnify, including the cost to defend City, and its officers, agents, employees andvolunteersfrom any and all claims, demands, costs orliability that arise out of, or pertain to, or relate to the gross negligence or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole or contributory negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City. Consultant’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law.

2. Consultantis an independent contractor, and shall not be considered anofficer, agent or employee ofthe City.

3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part, which consent the City shall not unreasonably withhold, except that Consultant may assign its interest in this Agreement in connection with a merger or other business combination in which Consultant is not the surviving entity, so long as the assignee agrees to fully abide by and accept all provisions under the Agreement.

5. 4. At any time during the Term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given one hundred and twenty (120) days’ written notice. City’s termination shall be without further liability to City, however Consultant shall be entitled to all costs reasonably incurred priorto the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.If City has failed to pay any amounts when due under this Agreement, and such failure has continued for fifteen (15) days or more, Consultant shall have the right to (a) suspend performance of the Services (as defined in Section 8 below) until all amounts are paid in full; and/or (b) terminate this Agreement effective immediately upon written notice to City to that effect.

6. In addition to any other rights and remedies available to it, either party may immediately terminate this Agreement in the event of material breach by the other party of its obligations hereunder that is not cured within thirty (30) days of receipt of written notice from the other party to that effect;

7. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

8. Consultant shall use commercially reasonable efforts to provide the professional services set out in Schedule “A” (the “Services”) to City. City may retain a PDF copy of any reports or other deliverables provided by Consultant to City as part of the Services(“Deliverables”), however Consultant is and shall remain the owner of all copyright, patents, trademarks, trade secrets and other intellectual property rights.

9. In consideration of providing the Services, City agrees to pay the fees set out in Schedule “A” (the “Fees”) to Consultant. Unless otherwise stated in Schedule “A”, each invoice delivered to City by Consultant shall be due and payable upon receipt thereof by City. The Fees are exclusive of taxes. City agrees to pay all applicable sales and use taxes, if any (excluding taxes on Consultant’s net income) (“Taxes”) unless it provides Consultant with a tax exemption certificate acceptable to the applicable taxingauthorities.

10. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates maybe obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm.

DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Rev Negotiated Terms and Conditions for N. Harris Computer Service Agreement Internet Technology 4 10a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
10b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney.
10c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers’ Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant. The additional insured coverage under the Consultant’s policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall notseek contribution from City’sinsurance orself‐insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (“ISO”) CG 20 01 Endorsement.
10d. Cancellation/Modification. Consultant shall endeavor to provide thirty (30) days written notice to City of cancellation of the Commercial General Liability policy. 10e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City’s own insurance shall be called upon to protect it as a named insured.
10f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultant’s work. Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City’s indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant uponrequest.
10h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all worked performed by Consultant, its employees, agents and subconsultants.
10i. Liability. To the greatest extent permitted by applicable law, consultant, its affiliates, and each of their respective directors, officers, employees and shareholders’ entire liability and City’s exclusive remedy with respect to the services and any other products, materials supplied by consultant in connection with this agreement for damages for any cause and regardless of the cause of action, whether in contract or in tort, including fundamental breach, negligence, strict liability or otherwise, and including any indemnification obligations, shall not exceed an amount that is equal to the fees paid to consultant by the City in the twelve (12) months preceding the claim. In no event shall consultant, its affiliates and each of their respective directors, officers, employees and shareholders, be liable for an consequential, DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Rev5/23/23 JM Negotiated Terms and Conditions for N. Harris Computer Service Agreement Internet Technology 5 incidental, indirect, exemplary, punitive, or special damages whatsoever, including but not limited to for lost revenue or loss of profits, loss of business, loss of data, failure to realize expected savings, or cost of substitute goods or services arising out of or in connection with this agreement, even if it has been advised of the likelihood of the occurrence of such loss or damage or such loss or damage is foreseeable and notwithstanding any failure of essential purpose of any limited remedy.

11. Consultant shall comply with all federal, state, local laws, ordinances and policies as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in termination of thisAgreement.

12. In the event that the terms of any attachment or exhibit conflict with any terms ofthis Service Agreement, the terms of this Service Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e‐mail delivery of a “.pdf” format data file, such signature shall create a valid and binding obligation ofthe party executing (or on whose behalfsuch signature is executed) with the same force and effect as ifsuch facsimile or “.pdf” signature page were an originalthereof.

14. Any action arising out of this Agreement shall be brought in the federal courts of the United States, or the State Courts of California, as applicable, in Placer County, California, regardless of where else venue may lie.

This Agreementshall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms “Contractor” and “Consultant” are usedinterchangeably.

18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently or subsequently disclosed to Consultant and/or processed and derived by Consultantservicesisthe property of City and such property shall be deemed and treated as “Confidential Information” of City. Consultant acknowledges that such Confidential Informationmay containinformationprovidedand/or generatedby third‐parties.Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant’s services as directed byCity.

19. All facilities, devices, networks and services used to store, deliver, process, backup or purge Confidential Informationwill employ administrative, physical,technical, and proceduralsafeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant’s own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City’s expectation that Consultant shall house Confidential Information, as required, in data centers that conduct audits by independent third‐parties that meet industry standards applicable to the services under this Agreement.

20. Consultant will retain Confidential Information until deleted by City or City‐authorized third party, or for a time period mutually agreed upon by the parties to thisAgreement.

21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methodsthat are compatible with the relevant City systems, DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Rev5/23/23 JM Negotiated Terms and Conditions for N. Harris Computer Service Agreement Internet Technology 6 and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.

22. Consultant shall promptly report to City any data compromise or unauthorized access to Confidential Information after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measuresto address any such data compromise or unauthorized accessin a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromiseor unauthorized access withoutwritten permission from City.

23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City’s name, logos, trademarks, or service marks without prior written permission fromCity.

24. Consultant acknowledges that services rendered under this agreement (including but not limitedto service levels and operational levels) shall be performed in accordance withindustry standards.

25. If the project referenced on this service agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of IndustrialRelations.

26. If the project referenced on this service agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution processset forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of thework.

City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.

DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Contract Purchase Agreement 3002817

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES Negotiated for N. Harris Computer Corporation dated 5/22/23 VB General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● Best efforts to provide 30 day notice of cancellation ● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:__X__

1. Cyber Liability and Technology Errors & Omissions Insurance, with limits not less than $2,000,000 per occurrence or claim, $2,000,000 aggregate. Coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, claims involving security breach, system failure, data recover, business interruption, cyber extortion, social engineering, infringement of intellectual property, including but not limited to infringement of copyright, trademarks, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, and alteration of electronic information. The policy shall provide coverage for breach response costs, regulatory fines and penalties as well as credit monitoring expenses.

The Policy shall include, or be endorsed to include, property damage liability coveragefor damage to, alteration of, loss of, or destruction of electronic data and/or information "property" of the City in the care, custody, or control of the Vendor.

Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Contract Purchase Agreement 3002817
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.

Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Contract Purchase Agreement 3002817
Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Chief Financial Officer, Harris
VP Development, Cayenta
5/24/2023
Arjang Abedini
5/24/2023
Todd Richardson
Cayenta Managed Services
Services Roseville, City of
06/01/2023
DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Cayenta Managed Services
Cayenta, A Division of N. Harris Computer Corporation Page 2 Contents
Overview ....................................................................................................................................................... 3 Services Pricing ......................................................................................................................................... 3 Payment Schedule................................................................................................................................. 3 Services Overview ..................................................................................................................................... 3 Standard Managed Services .................................................................................................................. 3 Off-Site Backups for Disaster Recovery ................................................................................................ 7 Table of Services ........................................................................................................................................... 8 Standard Managed Services ...................................................................................................................... 8 Core Products ........................................................................................................................................ 8 Add-On Products ................................................................................................................................. 13 Off-Site Backups for Disaster Recovery .................................................................................................. 16

DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Cayenta Managed Services
Cayenta, A Division of N. Harris Computer Corporation Page 3 Overview
Cayenta Managed Services is composed of a base offering, Standard Managed Services, and additional optional services. These services are not included in the Cayenta Software and Maintenance Fees.

Roseville, City of hereafter referenced as
Services Pricing
Service Offering One-Time Setup Cost Monthly Reoccurring Cost
Annual Reoccurring Cost
Standard Managed
Services Bundle* N/A $5,858.67 $70,304.03
Off-Site Backups for
Disaster Recovery N/A $650.96 $7,811.56
*Standard Managed Services Bundle includes Core Application Services, Database Services and Add-On Application Services
Note: Pricing is subject to change if the Customer adds new products to their portfolio. This pricing is based on the products listed under the Cayenta Products section.

Payment Schedule
One-Time Setup Costs are billed upon signing. Reoccurring Costs are billed on an annual basis upon the Effective Date of the Managed Services Agreement. The Reoccurring Costs are subject to 5.0% annual increases.

Services Overview
Standard Managed Services
The Standard Managed Services includes Application and Database Services for Cayenta Core Products, and Application Services for Cayenta Add-On Products. Cayenta Add-On Products utilize the same database as their related Core Products, this means that no additional Database Services are required for these products.

Cayenta Products
The table below represents the Cayenta Core Products and Add-On Products Installations for the Customer at the time of this agreement signing. The counts are split between Production installations and Non-Production installations. Examples of Non-Production installations include any installations for update/patch testing, general application testing, training, integration testing and more.

Product Production Installation(s) Non-Production
Installations(s)
Total Installation(s)
Core Products
Cayenta CIS 1 2 3
Cayenta System &
Reporting (Cognos) 1 1 2
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Cayenta, A Division of N. Harris Computer Corporation Page 4 Add-On Products
Customer Self-Service 1 0 1
Cayenta Router 1 1 2
Software Manager 0 0 0
Mobile Work
Management
1 1 2
Cayenta Link Using
Excel (CLUE) 1 1 2
General Assumptions

1. Cayenta will be responsible for services outlined in the Standard Managed Services Table of Services sub-section in conjunction with the Cayenta Products listed in the Standard Managed Services Overview sub-section.

2. The Customer will be responsible for maintaining all the operating systems, virtualization, servers, storage networking and hardware for the Cayenta applications, and communicating and coordinating any changes to said infrastructure with Cayenta CMS.

3. The Customer is responsible for ensuring that Cayenta monitoring tools and Technical Consultants have appropriate remote access to Cayenta-related infrastructure and environments on the Customer

4. Tickets determined to have a root cause outside of the nature of the services covered by the CMS team may be transferred to a Support ticket (and potentially escalated into a Jira) covered under Cayenta Software and Maintenance Fees. The Cayenta CMS and Support teams work closely to ensure a seamless transition between teams in such cases.

5. Migration services such as Cognos to Actuate or Oracle to SQL Server are not in the scope of these services.

6. Application and Database Server migrations are not in the scope of these services.

7. Technical installation of Feature Releases/Upgrade for the Core Products (e.g. 7.9.x to 9.1.x) are included, however, the scope is strictly limited to the technical procedures against a pre-existing Non-Production environment. The Upgrade Project Services are not in the scope of these services.

We recommend engaging your Account Manager for an Upgrade Project with our Professional Services team.

8. Installation and technical setup of any new products are not in the scope of these services. Existing products that the Customer has are defined in the Cayenta Products section above.

9. The Customer will log tickets via Cayenta Helpdesk system. In the case that Cayenta is contacted via e-mail or phone call, the Cayenta Technical Consultant will log a ticket in the Cayenta Helpdesk system for tracking purposes.

10. Cayenta will provide a Formal Incident Report for any Priority 1 tickets. Priority 2 and 3 issues are summarized within the ticket and confirmed and closed by the Customer. See Ticket Priorities sub-section for priority guidelines.

11. Standard CMS Support Hours are from 6:00AM to 5:00PM Pacific Time, Monday to Friday (excluding US holidays). CMS support outside of the Standard CMS Support Hours will be billed at the then current Professional Services hourly rate quoted by the Cayenta Account Manager (minimum of 2 hours).

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Cayenta, A Division of N. Harris Computer Corporation Page 5 Response Times
Response times will vary and are dependent on the priority of the ticket/issue/call (hereafter references as tickets). We do our best to ensure that we deal with incoming tickets in the order that they are received, however tickets will be escalated based on the urgency of the issue reported. Our response time guidelines are as follows (based on Standard CMS Support Hours specified in item 11 of the General Assumptions sub-section):

Priority 2: 1 8 hours
Priority 3: 1 24 hours
Response time is defined as the amount of time between when the Customer first creates a ticket (which includes submission via any methods mentioned in General Assumption 9 under the General Assumptions for the Standard Managed Services section) and when a Cayenta Technical Consultant responds.

DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Cayenta Managed Services
Cayenta, A Division of N. Harris Computer Corporation Page 6 Ticket Priorities
To assign our resources to incoming tickets as effectively as possible, we have identified three types of ticket priorities, 1, 2 and 3. A Priority 1 ticket is a deemed by our CMS staff to be an Urgent/Critical Priority ticket, Priority 2 is classified as a High or Medium Priority and Priority 3 is deemed to be a Low Priority.

The criteria used to establish guidelines for these tickets are as follows:

Priority 1 Critical/Urgent
Production System Down*
Technical issues with data integration and updates causing the integration to fail Performance issues of severe nature impacting critical processes Data security issues
Applying application patches for critical issues within the application, that do not have a work around
Priority 2 High or Medium
System errors that have workarounds
Failure of integration components like APIs
Printer related issues (related to interfaces with our software and not the printer itself) Performance issues not impacting critical processes
Assistance with workstation connectivity issues (workstation specific) Assistance with application or database access issues
Provide direct access to database for privileged or approved users Assistance with ODBC configuration
Applying high/medium priority patches for issues that have a work around Priority 3 Low
Recommendations for enhancements on system changes
Issues with routine maintenance of application and database Note: the existence of a reasonable workaround precludes a Priority 1 or Priority 2 ticket in most cases. *System down issues are defined as issues where all users are unable to access the system. Issues isolated to a subset of the users are not considered as a system down event.

DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792 Cayenta Managed Services
Cayenta, A Division of N. Harris Computer Corporation Page 7 Off-Site Backups for Disaster Recovery
Off-Site Backups for Disaster Recovery optional service offering includes automating the backups and transfer process of your data. Once established, the backups are then performed automatically and daily these backups are monitored for success, failure, or inconsistencies.

Using stringent procedures, protocols, and standards, the Microsoft Azure data centers are completely secure and protected each step of the way. The Microsoft Azure Recovery Services (MARS) agent encrypts data with a passphrase before upload to Azure Backups. Within Azure Backups, data in transit between Azure storage and the vault is protected by HTTPS. When downloading from Azure Backups, the data is only decrypted after the download is complete. All our Azure Backups monitored by Cayenta using builtin monitoring and alerting capabilities.

In the event of a disaster, Cayenta will utilize the latest backups to restore the applications in the infrastructure provided by the Customer.

General Assumptions

1. The Customer accepts the installation of the Microsoft Azure Recovery Services (MARS) agent on all required servers and the required internet access .

2. The Customer will provide the necessary access and infrastructure (e.g. operating systems, virtualization, servers, storage networking and hardware) in the event of a disaster to Cayenta in the event of a disaster.

3. The Customer must communication and coordinate any infrastructure changes (e.g. operating systems, virtualization, servers, storage networking and hardware) that would impact this service.

4. This service offering is not a Disaster Recovery Plan or Full Disaster Recovery Service. It can be part of the Customer -site backups and application/database restoration.

5. Cayenta will use latest backups to restore the database and applications in the event of a disaster.

6. Cayenta will be responsible for services outlined in the Off-Site Backups for Disaster Recovery Table of Services sub-section in conjunction with the Cayenta Products listed in the Standard Managed Services Overview sub-section.

7. These backups are intended for Disaster Recovery scenarios only and not a means of data archiving.

8. Backups include:
o Database backup (export) of the database for the Core Product o Application Files for the Core Products (including attachments directory) o Application Files for any Add-On Products with non-Software Manager deployments o Virtual Machine for Software Manager and all Add-On Products deployed via Software Manager

9. Backups are run on daily basis all year round (365 days a year).

10. Backups are retained for 30 days by default. This can be increased with additional cost.

11. The Customer has selection of several Azure Regions in Canada and the United States. All backups are configured to be geo-redundant.

12. Periodic (e.g. monthly or annually) testing of the end-to-end backup and restoration is not included in the scope of this service. This can be quoted separated through your Cayenta Account Manager.

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Cayenta, A Division of N. Harris Computer Corporation Page 8 Table of Services
Standard Managed Services
The Standard Managed Services offering includes Application and Database Administration Services for Cayenta Core Products and Application Services for Cayenta Add-On Products.

Core Products
Cayenta Core products are defined under the Cayenta Products sub-section of the Overview.

Application Services
Application Services Core Products
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required

AVAILABILITY AND PERFORMANCE MONITORING
In order to ensure the availability and performance of your application, CMS monitors your system components. CMS utilizes tools that test the availability of your system components and alert the Cayenta Technical Consultants in the event of a problem. Services included:

Troubleshooting and triaging of errors, warnings and
alerts Y

Diagnose and resolve application performance problems
reported Y
Log all application problems and report on problems and problem resolution status Y
Diagnose and assist in resolving application availability Y Support diagnosis of application to database
connectivity issues Y
Problem resolution for application specific patches Y

MAINTENANCE
CMS performs regular maintenance to ensure that the Applications are healthy. Services included:

Applicable to Any Core Product

Archive application, API, batch queue and web server
logs Y
Purge application, API, batch queue and web server
logs Y
Default 30 Days
Retention
Restart Cayenta (CU) API Service Y
Archive and purge job process logs Y
Specific to Reporting (Cognos)
Archive old reports Y
Purge reporting software logs Y
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Cayenta, A Division of N. Harris Computer Corporation Page 9 Restart services and agents Y
Application Services Core Products (Continued)
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required Specific to Cayenta FMS/HCM Products and WMS Modules
Archive and purge spool directories Y
Run wsysinit and work library cleanup Y
Restart Message Listener (SFGMSG) and kill defunct
processes
Y
Restart web server (Tomcat) Y

BACKUP AND RESTORATION
CMS will work with the Customer IT team to review backup and restoration policies and procedures and provide recommendations. Services included:

Review and provide recommendations for Application Files backup and restoration policies and procedures. This
includes Cognos, but not report output files.

Y
Review and provide recommendations for non-Application
Files backup policies and restoration and procedures. This includes items such as Cayenta file (contact) attachments and Cognos report outputs.

FEATURE RELEASES, UPDATES, PATCHES
CMS performs regular maintenance to ensure that that your Production and Non-Production Core Product environments are at the appropriate fix levels. Services included:

Applicable to Any Core Product

Apply P1 patches to the Production environment Y
Apply P1 patches to dedicated Non-Production
environment(s) Y Environment(s) must be specified in requests.

Apply Update Releases to the Production environment Y
Apply Update Releases to dedicated Non-Production
environment Y Requires dedicated environment.

Apply Feature Releases/Upgrades to dedicated NonProduction environment(s) Y Upgrade Project Services not included.

Specific to Reporting (Cognos)
Maintain and update the Reporting software Y
Major updates
recommended to be done
in conjunction with an
Upgrade Project.

Specific to Cayenta FMS/HCM Products and WMS Modules
Maintain and update Web Server (Tomcat) software Y

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Frequency Daily Comment Weekly Monthly Quarterly Annually As Required Desktop Related Assistance
Recommend additions, configuration changes,
enhancement, version requirements for desktop setup Y
Recommendations only.

Desktop environment fully
owned by the Customer IT
team.

Assist in troubleshooting Cayenta-specific desktop issues Y

APPLICATION SYNCS AND COPIES
In order to ensure that Non-Production environments are current, CMS can sync current Production application environment to a maximum of two Non-Production environments on a quarterly basis. Services included:

Sync current Production application environment with up to two Non-Production environments Y Occurs only upon request.

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Cayenta, A Division of N. Harris Computer Corporation Page 11 Database Services
Database Services Core Products
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required

AVAILABILITY & PERFORMANCE MONITORING
In order to ensure the availability and performance of your system, Cayenta monitors your database. CMS' monitoring tools provide information about the database functionality, communicate the potential for imminent failures, and communicate database errors, warnings and alerts to the Cayenta Technical Consultants. Services included:

Periodic monitoring errors, warnings and alerts Y
Diagnose and assists in resolving database performance
problems reported Y
Log all database problems and report on problems and
problem resolution status Y
Diagnose and assist in resolving database availability Y Support diagnosis of application to database connectivity issues Y
Problem resolution for the database server patches Y

MAINTENANCE
Cayenta performs regular maintenance to ensure that the performance of your database does not degrade over time, CMS also performs security maintenance to
ensure that your users have appropriate access to the data. Services included:

Perform individual table reorganizations to address
performance issues reported Y
Perform individual index reorganizations to address
performance issues as needed Y
Perform security maintenance Y

BACKUP AND RESTORATION
Assuming Cayenta compatible backup tools are used by the Customer, CMS works with you to ensure that database backups are performed reliably and that your data can be recovered in the event of corruption or loss of data. Services included:

Initial setup and testing Y
Perform daily on-line backups according to the back-up
schedule Y
Perform database backup Y
Perform transaction log backup Y
Assist Customer to perform data recovery in the event of corruption or loss of data Y
Assist Customer with data recovery test to assure
recoverability from exports Y
Assist Customer with data recovery test to assure
recoverability from transaction logs Y
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Cayenta, A Division of N. Harris Computer Corporation Page 12 Database Services Core Products (continued)
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required

DATABASE MAINTENANCE
In order to ensure that your database environment is current with new RDBMS releases and fixes, Cayenta provides maintenance services for your database platforms. Services included:

Apply RDBMS maintenance patches as needed Y

DATABASE REFRESHES AND COPIES
In order to ensure that Non-Production environments are current, CMS can copy current Production data to a maximum of two Non-Production environments on a quarterly basis. Services included:

Make copy of current Production to two Non-Production
environments Y Occurs only upon request.

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Cayenta, A Division of N. Harris Computer Corporation Page 13 Add-On Products
Cayenta Add-On products are defined under the Cayenta Products sub-section of the Overview.

Application Services
Application Services Add-On Products
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required

Periodic monitoring of errors, warnings and alerts Y

Diagnose and resolve application performance problems
identified by monitoring tools Y
Log all application problems and report on problems and problem resolution status Y
Diagnose and assist in resolving application availability Y Support diagnosis of application to database
connectivity issues Y
Problem resolution for application specific patches Y

MAINTENANCE
CMS performs regular maintenance to ensure that the Applications are healthy. Services included:

Applicable to Software Manager Based Products

One-time setup Encrypt Software Manager
configuration files Y
Run disk space and container cleanup processes Y
Install new SSL Certificate(s) Y Customer must provide
certificate
Restart Docker container(s) Y
Specific to Cayenta Router
Archive logs Y
Purge logs Y Default 30 Days
Retention
Install new SSL Certificate(s) Y Customer must provide
certificate
Restart Windows service(s) Y

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Cayenta, A Division of N. Harris Computer Corporation Page 14 Application Services Add-On Products (Continued)
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required Specific to Customer Self-Service
Archive logs Y
Purge logs Y Default 30 Days
Retention
Install new SSL Certificate(s) Y Customer must provide
certificate
Restart web server (Tomcat) Y
Software Manager Virtual Appliance
Administration of the Ubuntu operating
system Y
OS Updates applied in
conjunction with
Support/Compatibility by
Cayenta R&D
applications Y
Administration of the and
Nginx installation Y
System cleanup and maintenance script execution Y
Purge system logs Y Default 30 Days
Retention
Troubleshoot issues related to the Virtual Appliance Y
Requires Customer IT to
rule out hardware, network
(IT-site) issues

BACKUP AND RESTORATION
CMS will work with the Customer IT team to review backup and restoration policies and procedures and provide recommendations. Services included:

Review and provide recommendations for Application Files backup and restoration policies and procedures. This
includes Cognos, but not report output files.

UPDATES AND PATCHES
CMS performs regular maintenance to ensure that that your Production and Non-Production Add-On Product environments are at the appropriate versions. Any dependencies for the Core Product will also be completed by CMS in order to fully update the Add-On Products. Services included:

Applicable to Software Manager Based Products

Apply updates and Core Product patch dependencies to
the Production environment Y
Apply updates and Core Product patch dependencies to
dedicated Non-Production environment(s) Y Environment(s) must be specified in requests.

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Cayenta, A Division of N. Harris Computer Corporation Page 15 Specific to Customer Self-Service & Cayenta Router
Apply updates and Core Product patch dependencies to
the Production environment Y
Apply updates and Core Product patch dependencies to
dedicated Non-Production environment(s) Y Environment(s) must be specified in requests.

Maintain and update Web Server (Tomcat) software Y

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Cayenta, A Division of N. Harris Computer Corporation Page 16 Off-Site Backups for Disaster Recovery
In addition to descriptive tasks included in the Off-Site Backups for Disaster Recovery General Assumptions sub-section, this service offering includes:

Off-Site Backups for Disaster Recovery
Frequency Daily Comment Weekly Monthly Quarterly Annually As Required

INITIAL SETUP
In order to ensure the transfer of data and application files on a nightly basis, CMS will install the required tools and scripts required for the tasks. The Cayenta Technical Consultants will:

Setup and test connection from the customers site to
Cayenta Microsoft Azure data centers Y
Install the tools and create the necessary scripts for the nightly tasks Y
Create and run scripts to verify accuracy of transferred files, and email status of resources (connection, backups, disk space and network access)
Y
Create pre-configured empty database to accommodate
data volumes Y
Create Windows directories to accommodate Customer
application file systems Y
Designate servers and storage for all data and programs transferred Y Requires Customer IT collaboration

NIGHTLY BACKUP AND TRANSFER PROCESS
Transfer all data and application programs required to recover Customer Y
Verify accuracy of the transferred data and files by checking size and checksums Y
Verify connectivity between the Customer site and
Microsoft Azure data centers Y
Report on any failures of the nightly transfer Y
DocuSign Envelope ID: 29D98969-06A1-4635-A52A-4107B74F1792

COUNCIL COMMUNICATION
CC #: 2795
File #: 0214 & 0309
Title:

Flood Emergency Response Projects – Statewide Grant Round 2 Program - Funding Agreement
Contact: Joe Anderson 916-774-5440 [email protected] Meeting Date: 6/21/2023
Item #: 7.11.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve a Funding Agreement with the State of California Department of Water Resources for the Flood Emergency Response Projects - Statewide Grant Round 2, and adopt a resolution authorizing the City Manager to execute it on behalf of the City.

BACKGROUND
In December of 2014, the Department of Water Resources (DWR) began soliciting grant proposals from eligible agencies for funding under the Flood Emergency Response Projects (FERP) Statewide Grant Round 2 program. The purpose of this grant program was to provide funding for local agencies to improve flood emergency preparedness and response.

The City of Roseville and the Placer County Flood Control and Water Conservation District (Flood Control District) prepared an application to seek funding to update the communications system for the Flood Alert System precipitation and stream gauges owned and operated by the City of Roseville and the Flood Control District. The City of Roseville was designated as the lead agency for the purposes of filing the grant application and administrating the project.

On February 4, 2015, the City Council authorized the City Manager to file the grant application on behalf of the City.

In October of 2015, DWR informed the City that its application for use of FERP – Statewide Grant Round 2 funds was selected for funding.

On August 4, 2016, the City Manager executed a contract with DWR and City staff began work on the project. The period of performance for this grant agreement was three years, from August 23, 2016 to August 23, 2019.

Grant funds were expended to fully fund new Flood Alert System base station equipment and database software for both the City’s and Flood Control District’s transition to the ALERT2 protocol. The grant also funded the conversion of four stream gauge transmitter sites for each agency to ALERT2, and provided funding for the installation of two new gauges within the floodprone areas of Granite Bay, along Miners Ravine and Linda Creek.

Prior to the end of the period of performance (August 23, 2019), it became evident to staff that additional time was needed to complete the project scope, and a six-month time extension request was submitted to DWR who indicated an intent to approve. All scope items were completed in February of 2020 and closeout of the grant was initiated with DWR.

In May of 2022, DWR staff processing the grant closeout revealed that the six-month time extension was inadvertently not processed and executed by DWR. To correct this oversight and allow reimbursement of the remaining contract expense to the City, this new retroactive contract must be prepared and executed by the City and DWR.

The remaining unreimbursed balance of project costs incurred after August 23, 2019 totaled $25,809.90.

FISCAL IMPACT
The total cost of FERP Round 2 improvements is $97,753.94, of which $64,865.44 were eligible for reimbursement under the original agreement performance period. This second agreement will allow for reimbursement of the last $25,809.90 of the original grant funds expended during the extension period. The General Fund was used for the required FERP matching funds, and to fund $1,592.94 of improvements not included in the FERP grant.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Joe Anderson, Associate Engineer
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-278
DWRGrant Agreement 4600015145
RESOLUTION NO. 23-278

APPROVING A FUNDING AGREEMENT, BY AND BETWEEN THE STATE OF

CALIFORNIA DEPARTMENT OF WATER RESOURCES AND THE CITY OF

ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, in 2014, the State of California Department of Water Resources (DWR) began soliciting grant proposals for funding under the Flood Emergency Response Projects (FERP) Statewide Grant Round 2 Program to provide funding to local agencies to improve flood emergency preparedness and response; and
WHEREAS, on February 4, 2015, the City Council authorized the City Manager to file a grant application on behalf of the City and in October of 2015, the City was informed that our application for use of FERP was selected for funding; and WHEREAS, on August 4, 2016, the City entered into an agreement with DWR with the period of performance ending August 23, 2019; and
WHEREAS, prior to August 23, 2019, staff requested a six-month extension to DWR, who indicated an intent to approve; and
WHEREAS, in May 2022, DWR staff revealed that the extension was inadvertently never processed by them, and to correct this oversight and allow reimbursement of the remaining contract expense to the City, a new retroactive contract was prepared; and WHEREAS, an agreement between DWR and the City of Roseville for Flood Emergency Response Projects Statewide Grant Round 2, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville; and
PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2804
File #: 0900-04-02 & 1002
Title: Roseville Parkway Extension Project - Agreement for Sale of Real Property Contact: Jesse Khatkar 916-774-5434 [email protected] Meeting Date: 6/21/2023
Item #: 7.12.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to approve an Agreement for Sale of Real Property for the purchase of real property for the Roseville Parkway Extension project with JB Company Management, LP in the amount of $200,000, and authorize the City Manager to execute it and all related escrow documents on behalf of the City of Roseville.

BACKGROUND
Roseville Parkway is a multi-lane arterial roadway providing a connection from Northwest Roseville to East Roseville and Granite Bay. The roadway is continuous except for a 0.75-mile segment between Foothills Boulevard and Washington Boulevard. The project scope includes the construction of:

Four vehicle travel lanes (two in each direction);
Curb, gutter and sidewalk;
On-street bike lanes;
Separated multi-use path;
Street lights;
Street landscaping; and
An overpass spanning the Union Pacific Railroad (UPRR) tracks and Industrial Avenue At their December 19, 2019 meeting, City Council approved a Professional Design Service agreement with Mark Thomas to complete the design and environmental document for the project.

It was determined the project needed to acquire property rights from four property owners. The City obtained the services of Interwest Consulting Group to prepare the valuations that determined the fair market value for the acquisitions, and to negotiate the acquisition agreements on the City's behalf.

The property acquisition included in this action is from JB Company Management, LP and consists of approximately 6,682 square feet of Right of Way and 12,021 square feet of Slope and Drainage easement for a purchase amount of $200,000. This is the final property acquisition needed for the project.

Bidding for the Roseville Parkway Extension project has already begun. Construction is anticipated to begin in late 2023 and be completed by early 2025.

Public Outreach:

Since 2019, the Roseville Parkway Extension Project has been driven by robust public participation including a virtual community open house, stakeholder representative group meetings, online surveys, and email and social media updates. Details about the project can be found at roseville.ca.us/ParkwayExtension. Staff will continue to engage with the community as the project moves forward.

FISCAL IMPACT
The project is anticipated to cost approximately $27.4 million and be entirely funded by the Traffic Mitigation Fund (TMF). Staff will return to Council with a budget adjustment to fund construction once the bids are received and actual construction costs are determined. There are adequate funds in the project for the subject property acquisition. No General Fund resources will be used for the project.

ENVIRONMENTAL REVIEW
Project level CEQA compliance for the Roseville Parkway Extension project was accomplished with preparation of the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration (Adopted: September 16, 2020). Because the Roseville Parkway Extension project is consistent with the project evaluated in the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration, no new effects would be expected to occur and all applicable mitigation measures from the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Jesse Khatkar, Associate Engineer
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Project Location Map
AcquistionArea
Resolution 23-283
JB Company Management - Real Property SaleAgreement

FOOTHILLS BOULEVARD FOOTHILLS BOULEVARD

FOOTHILL

COMMERCE
CENTER

INDUSTRIAL AVENUE

WASHINGTON BOULEVARD

BRIDGE OVER INDUSTRIAL AVENUE

AND UNION PACIFIC RAILROAD

PROJECT BEGINS

PROJECT ENDS

PROJECT LIMITS

BLUE OAKS BLFOOTHILLS BLVD

PLEASANT GROVE BL GALLERIA BL
BASELINE RD WOODCREEK OAKS BL WASHINGTON BL PLEASANT GROVE BL HWY 65 I-80

ROSEVILLE PARKWAY

PROJECT
ENDS

PROJECT
LIMITS

PROJECT BEGINS INDUSTRIAL AVE

EXHIBIT A

PROJECT AREA MAP

LOCATION MAP

NO SCALE
© 2021 Microsoft Corporation © 2021 Maxar ©CNES (2021) Distribution Airbus SCALE 1" = 80'
0 40 80 160Feet DISCLAIMER VICINITY MAP NOT TO SCALE PROJECT SITE PROPERTY OWNER EXHIBIT: 701 UNIVERSITY AVE, SUITE 200 SACRAMENTO, CA 95825 ROSEVILLE PARKWAY EXTENSION RESOLUTION NO. 23-283

APPROVING AN AGREEMENT FOR SALE OF REAL PROPERTY, BY AND BETWEEN

THE CITY OF ROSEVILLE AND JB COMPANY MANAGEMENT LP, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT AND ALL RELATED ESCROW

DOCUMENTS ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Agreement for Sale of Real Property, for the purchase of a portion of property consisting of approximately 6,682 square feet of Right of Way and 12,021 square feet of Slope and Drainage easement (APN No. 017-113-023) in Roseville, CA, by and between the City of Roseville and JB Company Management LP, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it and all related escrow documents on behalf of the City of Roseville; and PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
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COUNCIL COMMUNICATION
CC #: 2799
File #: 1006-01
Title: Maya Bowhunters Archery Club - Lease Agreement
Contact: Michelle White 916-774-5774 [email protected] Meeting Date: 6/21/2023
Item #: 7.13.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution approving the Lease Agreement with Maya Bowhunters of Roseville, Inc., and authorize the City Manager to execute it on behalf of the City of Roseville.

BACKGROUND
The Maya Bowhunter Archery Club has leased a portion of the closed City of Roseville Sanitary Landfill since 1980. The Club uses the property for archery practice and tournaments. The attached lease agreement is for a year-to-year term and is in the amount of $2,445.55 per year with an annual inflationary adjustment of two percent for each subsequent year paid to the City by Maya Bowhunters Archery Club.

FISCAL IMPACT
The fiscal impact from this lease will be revenue of $2,445.55 per year in the Waste Services Operations Fund, with an annual inflationary adjustment of two percent for each subsequent year, paid to the City by Maya Bowhunter’s Archery Club.

ENVIRONMENTAL REVIEW
The proposed project involves the leasing of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required. No additional environment review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal B - Support community engagement and advocacy
Respectfully Submitted,
Michelle White, Environmental Utilities Compliance Administrator Richard Plecker, Environmental Utilities Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-280
Maya Bowhunter LeaseAgreement Final
CEQA Exemption
RESOLUTION NO. 23-280

APPROVING A LEASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND MAYA BOWHUNTERS OF ROSEVILLE, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a Lease Agreement for a portion of the closed City of Roseville Sanitary Landfill, by and between the City of Roseville and Maya Bowhunters of Roseville, Inc., has been reviewed by the Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Lease Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20__, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Community Development Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678

Project Title: Maya Bowhunters Archery Club Lease Agreement (2023) Project Location: At the closed Berry Street Sanitary Landfill, City of Roseville CA.

Lease includes City owned landfill and open space property located east of Galleria Boulevard, north of the U.P. Railroad and southwest of Roseville Parkway.

Project Description: The Roseville Environmental Utilities Department Solid Waste Division proposes a lease agreement with the Maya Bowhunters Archery Club for a fiveyear term for the continued use of the closed City of Roseville Sanitary Landfill and adjacent open space for archery practice and tournaments. The Maya Bowhunters Archery Club has been leasing the space since 1980.

Public Agency Approving Project: Roseville City Council Agency Carrying Out Project: Roseville Environmental Utilities Department Reason why this Project is Exempt: This project qualifies for a Class 1 Exemption as described in Section 15301 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 consists of the… leasing… of an existing public … facilities… involving negligible or no expansion of use beyond that previously existing…. examples include but are not limited to: (b) Existing facilities of both investor and publiclyowned utilities...”

The project involves the lease of City-owned closed landfill and open space property.

The project will not result in expansion of use. Therefore the Class 1 Exemption is applicable to the proposed project.

Lead Agency Contact Person: Michelle White, Roseville Environmental Utilities Department, 2005 Hilltop Circle, Roseville, CA 95747 (916) 774-5774.

Signature: Date: 6-7-2023
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 2805
File #: 0323-02
Title: Rotation Tow Program - Service Agreements
Contact: Scott Blynn 916-746-1076 [email protected] Meeting Date: 6/21/2023
Item #: 7.14.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the Police Chief to sign the attached agreements with six tow companies to be included on the Police Department’s rotation tow list for the two-year period following execution of the agreements.

BACKGROUND
The Police Department maintains a list of local towing companies to call when Police employees need a vehicle towed and stored, or they need a vehicle promptly removed from the roadway, and the driver doesn't have a preferred towing company available within an acceptable period of time.

The towing companies on the Police Department’s list are called in turn, so that they receive equal opportunities for business—therefore they're called “rotation tows”. The Police Department maintains no more than ten companies on the rotation tow list. This year, during a publicly advertised open enrollment period, six companies submitted applications. Staff reviewed their applications, conducted inspections and determined that they all met City requirements. They include Ace in the Hole Towing, Anderson Tow Service, Classic Tow Service, Jake’s Towing & Recovery Inc, LJ's Towing and Neighborhood Enterprise Tow.

FISCAL IMPACT
Vehicle owners are responsible to pay towing companies for the towing and storage of their vehicles. The agreements stipulate that the tow companies will charge vehicle owners involved in Police Department tows according to the approved rate schedules listed in their agreements.

There is no cost to the City.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of the tow rotation service agreements meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal E - Deliver exceptional city services
Respectfully Submitted,
Scott Blynn, Police Lieutenant
Troy Bergstrom, Police Chief
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-284
2023 Tow ServiceAgreement
RESOLUTION NO. 23-284

APPROVING TOW SERVICE AGREEMENTS AND AUTHORIZING THE POLICE CHIEF

OR HIS DESIGNEE TO EXECUTE THEM ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, the Police Department of the City of Roseville utilizes towing companies to tow disabled, abandoned, or other vehicles; and
WHEREAS, staff wishes to enter into Tow Service Agreements for rotation tow services, for a two year period commencing from execution of the Agreements, with the following companies:
 Ace In the Hole Towing
 Anderson Tow Service
 Classic Tow Service
 Jake’s Towing & Recovery
 LJ’s Towing
 Neighborhood Enterprise Towing
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the Police Chief or his designee, is hereby authorized to execute Tow Service Agreements.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 20___, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
_________________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2801
File #: 0709
Title: Prohousing Incentive Pilot Program - Funding Reservation Contact: Trisha Isom 916-746-1239 [email protected] Sara Thornton 916-774-5295 [email protected]
Meeting Date: 6/21/2023
Item #: 7.15.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution to reserve $1,550,000 in Prohousing Incentive Pilot Program funding for the Mercy Housing Pleasant Grove Apartments project.

BACKGROUND
The California Housing and Community Development Department (HCD) released a Notice of Funding Availability (NOFA) for approximately $25 million in funds for the Prohousing Incentive Pilot Program (PIP) on December 15, 2022. The PIP Program complements the Prohousing Designation Program and is designed to encourage cities and counties to obtain the Prohousing Designation. The new program is funded through Chapter 364, Statutes of 2017 (SB 2, Atkins), which established the Building Homes and Jobs Trust Fund. The PIP Program awards funds based on jurisdiction size and Prohousing Designation Program score. Eligible activities include predevelopment, development, acquisition, rehabilitation and preservation of multifamily rental housing for low-income households.

City Council authorized staff to complete and submit an application for PIP funds in December 2022. The Housing Division submitted an application to HCD for the maximum funding award in the amount of $1,610,000. The Housing Division released a Notice of Funding Availability in February of 2023 which included the contingent PIP funds, specifically to address predevelopment costs for affordable housing projects. Mercy Housing was the only developer that applied for predevelopment funds and requested $1,550,000 for their 98-unit Pleasant Grove Apartments project.

City Council approved an amended reservation of funds totaling $6 million in Local Housing Trust Funds for the Mercy Housing project on May 17, 2023. Shortly thereafter, the City received notification of an award of PIP funds for the full $1,610,000. The additional PIP funding will allow the Mercy Housing project to be more competitive and demonstrate a commitment of local funds that is necessary to support the project in qualifying for additional state and federal affordable housing funds. If the new reservation is approved, staff will bring forward the necessary loan and regulatory agreement documents required for development of the projects for Council review and consideration.

FISCAL IMPACT
PIP funding is provided as a state grant to the City. These grants are used to offset potential costs to the General Fund, while serving the low-income community and supporting the development of affordable housing. The recommended action does not impact the City's General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The request for reservation of funds to develop affordable housing meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Trisha Isom, Housing Manager
Melissa Anguiano, Economic Development Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-282
RESOLUTION NO. 23-282

RESERVING PROHOUSING INCENTIVE PILOT PROGRAM FUNDS FOR THE MERCY

HOUSING PLEASANT GROVE APARTMENTS PROJECT
WHEREAS, the California Housing and Community Development Department (HCD) released a Notice of Funding Availability (NOFA) for approximately $25 million in funds for the Prohousing Incentive Pilot Program (PIP) on December 15, 2022; and WHEREAS, City Council authorized staff to complete and submit an application for PIP funds in December 2022 and the Housing Division submitted an application to HCD for the maximum funding award in the amount of $1,610,000; and
WHEREAS, the Housing Division released a Notice of Funding Availability in February of 2023 which included the contingent PIP funds, specifically to address predevelopment costs for affordable housing projects; and
WHEREAS, Mercy Housing was the only developer that applied for predevelopment funds and requested $1,550,000 for their 98 unit Pleasant Grove Apartments project; and WHEREAS, City Council approved an amended reservation of funds totaling $6 million in Local Housing Trust Funds for the Mercy Housing project on May 17, 2023 and shortly thereafter, the City received notification of an award of PIP funds for the full $1,610,000; and WHEREAS, staff is requesting approval to reserve $1,550,000 in Prohousing Incentive Pilot Program funding for the Mercy Housing Pleasant Grove Apartments project.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that the reservation of $1,550,000 in Prohousing Incentive Pilot Program funds is hereby approved.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 20 , by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2797
File #: 0709
Title: HOME Investment Partnerships Program - Application Authorization Contact: Trisha Isom 916-746-1239 [email protected] Sara Thornton 916-774-5295 [email protected]
Meeting Date: 6/21/2023
Item #: 7.16.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager or his designee to submit a 2022 HOME Investment Partnerships Program application to the California State Department of Housing and Community Development for funding in the amount of $1,500,000; and if awarded, the execution of a standard agreement and other related documents necessary to participate and comply with the HOME Investment Partnerships Program for rehabilitation of Sun Rose Apartments, a Project Homekey permanent supportive housing site in the City of Roseville.

BACKGROUND
The HOME Program was created under Title II (the HOME Investment Partnerships Act) of the National Affordable Housing Act of 1990. The objectives and intent of the HOME Program are to provide decent affordable housing to lower-income households; strengthen the ability of state and local governments to provide housing; expand the capacity of non-profit housing providers; and leverage private sector participation. In addition, Congress intended the HOME program to operate in a way that will help the participating jurisdiction undertake its own affordable housing strategy. HOME program regulations are available at 24 CFR §92.

HOME Program funds are federal funds allocated by the California Department of Housing and Community Development (HCD) to qualifying entities and are to be used for projects that meet the criteria listed above. The City of Roseville has approximately $2 million in HOME Program Income (PI) funds which is generated by First-Time Home Buyer and Owner Occupied Rehabilitation loan payoffs funded using HOME program dollars.

In April 2020, Placer County Health and Human Services established the Hampton Inn on Douglas Boulevard in Roseville as a Project Roomkey site. Project Roomkey was part of the State of California’s response to the COVID-19 pandemic and was created as a solution to provide emergency shelter to unhoused individuals and families and minimize the strain on the healthcare system during the pandemic. Due to the program’s success, Governor Gavin Newsom implemented Project Homekey - a statewide initiative to convert underutilized hotels to permanent housing facilities. Placer County Health and Human Services applied for Project Homekey funds and was awarded $23.5 million in April of 2022 for rehabilitation of the Hampton Inn site and conversion to Sun Rose Apartments as a permanent housing solution.

The Sun Rose project will consist of 83 studio units, including one managers unit, for persons experiencing homelessness and youth experiencing homelessness or at-risk of homelessness.

Fifty (50) units will be occupied by the chronically homeless population, twenty-seven (27) units will be occupied by persons experiencing homelessness, five (5) units will be occupied by youth experiencing homelessness or at-risk of homelessness. The project is located within a half-mile of public transit, a grocery store, health facility, pharmacy, and youth-specific services.

Although the building is in good condition due to its relatively recent construction, units will be renovated to include kitchenettes for more permanent long-term living conditions. Advocates for Mentally Ill Housing, Inc. (AMI Housing) is also providing furnished units, as necessary, that include a double bed, a dining table and chairs, and living area seating. Existing meeting rooms located on the first floor will be utilized for an urgent care facility for immediate substance abuse needs, a computer lab, as well as property management and supportive services offices. Supportive services will be provided on-site by AMI Housing and Placer County Health and Human Services, Adult System of Care Division, or off-site through collaboration with community partners.

In October 2022, the City of Roseville Housing Division released a HOME PI Notice of Funding Availability in amount of $1.5 million to assist with affordable housing development. AMI Housing was the only applicant to apply for the funding and proposed to use the HOME PI amount of $1.5 million as gap financing for rehabilitation of the acquired housing site which will include adding kitchenettes to the studio units. Funds will be disbursed in the form of a loan and will require a 55- year regulatory agreement which will qualify the units to be counted toward Roseville’s very lowincome Regional Housing Needs Allocation (RHNA).

State HOME guidelines require the Housing Division to apply to HCD to use HOME PI monies for the Homekey project. HOME funds can be difficult to disburse due to the restrictions on usage and the lengthy application and environmental process. Expending $1.5 million in one tranche would demonstrate the City’s ability to expend and meet our agreement terms with HUD while also increasing the RHNA credits required by the State. If approved, staff will bring forward the necessary loan and regulatory agreement documents required for development of the project for Council review and consideration.

FISCAL IMPACT
The City's HOME program income is generated by First-Time Home Buyer and Owner Occupied Rehabilitation loan payoffs that are funded using HOME dollars. Given the rise in housing costs and purchase prices, HOME funding has been increasingly difficult to disburse under these programs. Expending $1.5 in one tranche would demonstrate the City’s ability to expend program income and meet our agreement terms with HUD and HCD. No General Fund resources will be used.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)). The National Environmental Policy Act (NEPA) requires Federal agencies to assess the environmental effects of proposed major Federal actions prior to making decisions. This HOME PI application required a full Environmental Assessment (EA) and approval from HCD. The HOME PI EA application was approved by HCD.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Sara Thornton, Housing Analyst
Melissa Anguiano, Economic Development Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-279
Universal Application
RESOLUTION NO. 23-279
AUTHORIZING THE SUBMISSION OF THE 2022 HOME INVESTMENT PARTNERSHIPS

PROGRAM APPLICATION TO THE CALIFORNIA STATE DEPARTMENT OF HOUSING

AND COMMUNITY DEVELOPMENT, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE AND

COMPLY WITH THE PROGRAM ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS:

A. The California Department of Housing and Community Development (the “Department”) is authorized to allocate HOME Investment Partnerships Program (“HOME”) funds made available from the U.S. Department of Housing and Urban Development (“HUD”).

HOME funds are to be used for the purposes set forth in Title II of the Cranston-Gonzalez National Affordable Housing Act of 1990, in federal implementing regulations set forth in Title 24 of the Code of Federal Regulations, part 92, and in Title 25 of the California Code of Regulations commencing with section 8200.

B. On October 28, 2022, the Department issued a Notice of Funding Availability announcing the availability of funds under the HOME program (the “NOFA”).

C. In response to the 2022 HOME NOFA, Advocates for Mentally Ill Housing (AMI Housing a nonprofit corporation (the “Applicant”), wishes to apply to the Department for, and receive an allocation of, HOME funds.

THEREFORE, IT IS RESOLVED THAT:

1. In response to the 2022 HOME NOFA, the Applicant shall submit an application to the Department to participate in the HOME program and for an allocation of funds not to exceed one million, five hundred thousand dollars ($1,500,000) for the following activities and/or programs:

Conversion and rehabilitation of 83 units of a Program Roomkey hotel into a Homekey permanent supportive housing site to be located in the City of Roseville.

2. If the application for funding is approved, then the Applicant hereby agrees to use the HOME funds for eligible activities in the manner presented in its application as approved by the Department in accordance with the statutes and regulations cited above. The Applicant may also execute a standard agreement, any amendments thereto, and any and all other documents or instruments necessary or required by the Department or HUD for participation in the HOME program (collectively, the required documents).

3. The Applicant authorizes Melissa Anguiano, Economic Development Director, to execute, in the name of the applicant, the required documents PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
________________________
City Clerk
Rev.

HOME Program
2020-2021 Notice of Funding Availability
Universal Application
State of California
Phone: (916) 263-2771
Governor Gavin Newsom
Lourdes M. Castro Ramirez, Secretary
Business, Consumer Services and Housing Agency
Gustavo Velasquez, Director
Department of Housing and Community Development
2020 West El Camino Avenue, Suite 200
Sacramento, CA 95833
12/1/21
Email: [email protected]
NOFA: December 1, 2021
HOME 2021 Page 1 of 13 HOME Coverpage
$0
$0
$0
$0
$0
$532
$0
$0
$0
$0
$0
Support.

Housing
Units
Restricted
Monthly Rent
$532
$0
$0
$0
$0
$0
$0
82 0
$0
$0
$0
$1,773
1Monthly
Utility
Allowance
$189
$0
Unit Mix 12/1/21
Application submitted
Project Name Sunrose Apartments County the Project is located Formerly, Hampton Inn. This is a hotel conversion under Project Homekey Other HCD Program(s) Name(s):

Homekey 2.0
Project-based Vouchers
Have you applied, do you plan to apply, or has the Project or Area been awarded other HCD program funds? Placer
If the Project is also known under another name(s) or was formerly known under another name(s), provide the name(s).

Funding Amount Funding Status NOFA Date Award Date/Expected Award Date $23,516,978 Funding awarded 4/25/22
$898 74
8 74
Subsidy Program Name
Subsidy
Units
Monthly Rent
Subsidy
Amount
Subsidy
Units
Subsidy Program Name
8 $898
$0
$0
$0
$0
$0
0 0 0 $0
0 0
0 0
0 0
Project Units
# of
Bedrms
82 0
0 0
1 0
% of Area Median
Income
Total
Restricted
Units
$1,430
0 0
0 0 0
0 0
0 0
0 0 0
0 0 0
0 0 0
0 0 0
File uploaded?
0 0
File: Utility Allowance 1Provide document showing current utility allowance chart, with relevant components circled. 83 1 83 82 1 82 $1,430 82
0 0
0 Maximum Loan Amount
1 0 30% AMI
0 0
0 0 0
0 1
0 0
82 Total
Units
HOME
Assisted Units
Manager
Units
0 0
0 0
none
Total
Restricted
Units
82 Total
Unrestricted
Units
0 82 0 0
1 0
Special
Needs
Units Building Type
Mid-Rise (3-5 stories)
Mid-Rise (3-5 stories)
Square
Feet
330
330
Unrestricted
Monthly Rent
1 1
Proposed
Monthly Rent
$343
$1,430
# of Baths
Monthly Rent
Subsidy
Amount
1 Bedroom
Assisted
Units
0 Bedroom
Assisted
Units
0 Bedroom
Loan Amount
83 $12,725,062 0
1 Bedroom
Loan Amount
2 Bedroom
Assisted
Units
$0 0 $0
3 Bedroom
Assisted
Units
3 Bedroom
Loan Amount
4 Bedroom
Assisted
Units
0 $0 0
4 Bedroom
Loan Amount
5 Bedroom
Assisted
Units
5 Bedroom
Loan Amount
$0 0 $0
Max Loan
$12,725,062
2 Bedroom
Loan Amount
$0 Annual Unrestricted Rent
Annual Net Restricted Rent
Annual Net Proposed Rent
$337,512
$151,536
HOME 2021 Page 2 of 13 Max Funds and Unit Mix
12/1/21
Amount
1 Yes State-HCD No $1,500,000 $1,500,000
2 Yes Local $1,393,534 $1,393,534 0.00%
3 Yes State-HCD $1,765,474 $1,765,474 0.00%
4 No Other $2,000,000 $2,000,000 7.00% $15,000 360
5 $0
6 $0
7 $0
8 $0
9 $0
10 $0
11 $0
12 $0
13 $0
14 $0
15 $0
16 $0
17 $0
18 $0
19 $0
20 $0 $0
21 Yes Equity Investor $0
$4,659,008 69.97% $6,659,008 $0 $6,659,008 $0
Type Rate Type Due in (yrs)
1 Yes State-HCD No $0
2 $0
3 $0
4 $0
5 $0
6 $0
7 $0
8 $0
9 $0
10 $0
12 $0
12 $0
13 $0
14 $0
15 $0
16 Yes Equity Investor $0
$0 $0 $0 $0 $0 $0
$0 0.00%
File: File uploaded?
Sources of Funds
Perm EFC #1, #2, etc Commitment letter or other evidence documenting permanent financing commitments (see Guidelines for explanation of funding commitments) Construction Period Sources of Funds
Totals
Permanent Sources of Funds
<% Funds committed
Applicant comments: Include a description of ballon payments and unusual or extraordinary circumstances that have resulted in higher than expected project costs and provide a justification as to why these costs are reasonable.

Project Tax Credit Type:

Funding Committed by
Application Due Date?
Funding Committed by
Application Due Date?

HCD HOME
Commercial
Amount Local Support
Total Amount
Interest Rate Repayment Terms
<Total funds committed
Totals
Private mortgage financing
Deferred costs
<% Funds committed
Source Type
Required
Residential
Debt Service
Required
Commercial
Debt Service
Commercial
Amount
Source Name
(listed in order of lien priority)
Lien
No.

Total Amount Interest
Rate
Source Name
(listed in order of lien priority)
HomeKey 2.0
Required
Payment
Loan Term
(months)
WPC Housing Pool - Placer County
TBD - Loan
Residential
Amount
*Details of Deferred Costs
Source Type
HCD HOME Loan
Description
Lien
No.

Residential
Amount Local Support
<Total funds committed
Deferred costs (detail at right)
HOME 2021 Page 3 of 13 Dev Sources
12/1/21

LAND COST/ACQUISITION
Lesser of Land Cost or Value $0 $0
Demolition $0 $0
Legal $0 $0
Land Lease Rent Prepayment $0 $0
Total Land Cost or Value $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Existing Improvements Cost or Value $0 $0
Off-Site Improvements $0 $0
Total Acquisition Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Land Cost / Acquisition
Cost $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Predevelopment Interest/Holding Cost $0 $0
Assumed, Accrued Interest on Existing Debt
(Rehab/Acq)
$0 $0
Excess Purchase Price Over Appraisal $0 $0

REHABILITATION
Site Work $0
Structures $0
General Requirements $0
Contractor Overhead $0
Contractor Profit $0
Prevailing Wages $0
General Liability Insurance $0
Urban Greening $0
Environmental Remediation $0
Other Rehabilitation: (Specify) $0
Other Rehabilitation: (Specify) $0
Total Rehabilitation Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Relocation Expenses $0 $0

NEW CONSTRUCTION
Site Work $0 $0
Structures $0 $0
General Requirements $0 $0
Contractor Overhead $0 $0
Contractor Profit $0 $0
Prevailing Wages $0 $0
General Liability Insurance $0 $0
Urban Greening $0 $0
Environmental Remediation $0 $0
Other New Construction: (Specify) $0 $0
Other New Construction: (Specify) $0 $0
Total New Construction Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

ARCHITECTURAL FEES
Design $0 $0
Supervision $0 $0
Total Architectural Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Survey & Engineering $0 $0

CONSTRUCTION INTEREST & FEES
Construction Loan Interest $0 $0
Origination Fee $0 $0
Credit Enhancement/Application Fee $0 $0
Bond Premium $0 $0
Cost of Issuance $0 $0
Title & Recording $0 $0
Taxes $0 $0
Insurance $0 $0
Employment Reporting $0 $0
Other Construction Int. & Fees: (Specify) $0 $0
Other Construction Int. & Fees: (Specify) $0 $0
Other Construction Int. & Fees: (Specify) $0 $0
Other Construction Int. & Fees: (Specify) $0 $0
Total Construction Interest &
Fees $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

PERMANENT FINANCING
Loan Origination Fee $0 $0
Credit Enhancement/Application Fee $0 $0
Title & Recording $0 $0
Taxes $0 $0
Insurance $0 $0
Other Perm. Financing Costs: (Specify) $0 $0
Other Perm. Financing Costs: (Specify) $0 $0
Other Perm. Financing Costs: (Specify) $0 $0
Other Perm. Financing Costs: (Specify) $0 $0
Total Permanent Financing
Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtotals Forward $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

LEGAL FEES
Legal Paid by Applicant $0 $0
Other Attorney Costs: (Specify) $0 $0
Other Attorney Costs: (Specify) $0 $0
Other Attorney Costs: (Specify) $0 $0
Total Attorney Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

RESERVES
Operating Reserve $0 $0
Replacement Reserve $0 $0
Transition Reserve $0 $0
Rent Reserve $0 $0
Other Reserve Costs: (Specify) $0 $0
Other Reserve Costs: (Specify) $0 $0
Other Reserve Costs: (Specify) $0 $0
Total Reserve Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

CONTINGENCY COSTS
Construction Hard Cost Contingency $0 $0
Soft Cost Contingency $0 $0
Total Contingency Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

OTHER PROJECT COSTS
TCAC App/Allocation/Monitoring Fees $0 $0
Environmental Audit $0 $0
Local Development Impact Fees $0 $0
Permit Processing Fees $0 $0
Capital Fees $0 $0
Marketing $0 $0
Furnishings $0 $0
Market Study $0 $0
Accounting/Reimbursable $0 $0
Appraisal Costs $0 $0
Other Costs: (Specify) $0 $0
Other Costs: (Specify) $0 $0
Other Costs: (Specify) $0 $0
Other Costs: (Specify) $0 $0
Other Costs: (Specify) $0 $0
Other Costs: (Specify) $0 $0
Total Other Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 SUBTOTAL PROJECT COST $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

DEVELOPER COSTS
Developer Overhead/Profit $0 $0
Consultant/Processing Agent $0 $0
Project Administration $0 $0
Broker Fees Paid to a Related Party $0 $0
Construction Oversight by Developer $0 $0
Other Developer Costs: (Specify) $0 $0
Total Developer Costs $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Development Costs (TDC) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 DF 2019
$0
$0
$0
$0
Developer Fee Contributed as Capital: $0
Total Developer Fee paid from development funding sources:

Project Development Costs
Total Developer Fee (equals Total Developer Costs above) :

USES OF FUNDS 0 0 0
Total
Residential
Sources/Costs
0 0
Deferred Developer Fee payable on a priority basis from available Cash Flow:

Deferred Developer Fee payable from allowable 50% Distribution:

HCD HOME
Loan
Commercial Sources/Uses
Source Name: Source Name:

Private
mortgage
financing
Residential Permanent Sources/Uses of Funds
0 0 Deferred costs Equity Investor
Total
Commercial
Sources/Costs
Comments
HOME 2021 Page 4 of 13 Dev Budget
(A)
(D)
(E)
(F)
Local development impact fees required to be paid to local government entities. Certification from local entities assessing fees also required. WAIVED IMPACT FEES ARE INELIGIBLE.

Yes $510,298
Please Enter Amount Above:

Projects within a county with an unadjusted 9% threshold basis limit for a 2-bedroom unit equal or less than $400,000 $0 and within a census tract designated on the TCAC/HCD Opportunity Map as Highest or High Resource. (10%) No
In yellow cells, enter Tract ID #
and TCAC/HCD Opportunity
Map Resource level County
eligibility: Yes TCAC/HCD Opportunity
Area Map Tract ID #: 6.1E+09 Opportunity Map
Resource level: Moderate Resource

0.00 Proposed energy efficiency/resource conservation/indoor air quality items

0.00 (9) Meet all requirements of the U.S. Environmental Protection Agency Indoor Air Plus Program. (2%) No Project requires seismic upgrading of existing structures, and/or requires toxic or other environmental mitigation as certified by the Project architect/ engineer. (lesser of costs or 15% basis adjustment) No $0
(8) Install bamboo, stained concrete, cork, salvaged or FSC-Certified wood, ceramic tile, or natural linoleum in all common areas. (2%)
No
0 If Yes, select type of work: Enter Certified Costs of Work: $0 (6) Community Gardens of at least 60 square feet per unit. Permanent site improvements that provide a viable growing space within the Project including solar access, fencing, watering systems, secure storage space for tools, and pedestrian access. (1%)
No

0.00 (7) Install bamboo, cork, salvaged or FSC-Certified wood, natural linoleum, natural rubber, or ceramic tile in all kitchens, living rooms, and bathrooms (where no VOC adhesives or backing is also used). (1%) No

0.00 (4) Rehab Project buildings shall have 80% decrease in estimated TDV energy use (or improvement in energy efficiency) post rehab as demonstrated using the appropriate performance module of CEC software. (4%) No

0.00 (5) Irrigate only with reclaimed water, greywater, or rainwater (excepting water used for Community Gardens) or irrigate with reclaimed water, grey water, or rainwater in an amount that annually equals or exceeds 20,000 gallons or 300 gallons per unit, whichever is less. (1%) No

0.00 (B) Project applying under §10325 or §10326 of these regulations that include one or more of the features below. (up to 10%)
(1) Project shall have onsite renewable generation estimated to produce 50% or more of annual tenant electricity use. If the combined available roof area of the Project structures, including carports, is insufficient for provision of 50% of annual electricity use, then the Project shall have onsite renewable generation based on at least 90% of the available solar accessible roof area. Available solar accessible area is defined as roof area less north facing roof area for sloped roofs, equipment, solar thermal hot water and required local or state fire department setbacks and access routes. A Project not availing itself of the 90% roof area exception may also receive an increase under paragraph (2) only if the renewable generation used to calculate each basis increase does not overlap. (5%)
Yes
(3) Newly constructed Project buildings shall be 15% or more energy efficient than the 2016 Energy Efficiency Standards (California Code of Regulations, Part 6 of Title 24), except that if the local building department has determined that building permit applications submitted on or before December 31, 2016 are complete, then newly constructed Project buildings shall be fifteen percent (15%) or more energy efficient than the 2013 Energy Efficiency Standards (California Code of Regulations, Part 6 of Title 24). (4%) No

0.00 Project where at least 95% of the project's upper floor units are serviced by an elevator. (10%) Yes Project wherein at least 95% of the building(s) is constructed as a Type III as defined in the California Building Code, or a Type III/Type I combination, in which case, the Type I 15% increase above is not allowed. (10%) No
$2,310,695

0.05 (2) Project shall have onsite renewable generation estimated to produce 75% or more of annual common area electricity use. If the combined available roof area of the Project structures, including carports, is insufficient for provision of 75% of annual electricity use, then the Project shall have onsite renewable generation based on at least 90% of the available solar accessible roof area. Available solar accessible area is defined as roof area less north facing roof area for sloped roofs, equipment, solar thermal hot water and required local or state fire department set-backs and access routes. A Project not availing itself of the 90% roof area exception may also receive an increase under paragraph (1) only if the renewable generation used to calculate each basis increase does not overlap. (2%)
No

0.00 $0
$1,155,348
Project wherein at least 95% of the building(s) is constructed as Type I as defined in the California Building Code, in which case, the Type III 10% increase below is not allowed. (15%) No $0
Project where a day care center is part of the development. (2%) No $0 Project where 100 percent of the Low Income units are for Special Needs populations. (2%) Yes $462,139 Project certifies that (1) they are subject to a project labor agreement within the meaning of §2500(b)(1) of the Public Contract Code, or (2) they will use a skilled and trained workforce as defined by §25536.7 of the Health and Safety Code to perform all onsite work within an apprenticeable occupation in the building and construction trades. (5%) Yes
$1,155,348
New construction project required to provide parking beneath residential units (not "tuck under" parking) or through construction of an on-site parking structure of two or more levels. (10%) No $0
TOTAL UNADJUSTED THRESHOLD BASIS LIMIT (TBL): $23,106,951 TBL ADJUSTMENTS §10327(c)(5)(A-F): Yes/No
Project paid in whole or part out of public funds subject to a legal requirement for the payment of state or federal prevailing wages or financed in part by a labor-affiliated organization requiring the employment of construction workers who are paid at least state or federal prevailing wages. (20%) Yes
$4,621,390
4+ Bedrooms $552,147 0 $0
Number of Manager Units in Project: 1 TOTAL UNITS: 83
2 Bedrooms $387,200 0 $0
3 Bedrooms $495,616 0 $0
SRO/Studio $278,397 83 $23,106,951
1 Bedroom $320,989 0 $0
Unit Size 1/5/21 TCAC Threshold Basis Limits (TBL) Number of Units Basis x Number of Units
Rep Name:
2021 TCAC Threshold Basis Limit for HCD Developer Fee 2017 UMR §8312(c) & (b) and High Cost Test for HCD Limits on Development Costs 2017 UMR §8311(a) & (b) (revised 3/24/21) Complete all yellow shaded cells; see cell comments for tips Project Name: Sunrose Apartments County: Placer HCD Phase: Origination HOME 2021 Page 5 of 13 TBL and High Cost Test
Origination No Tax Credits TCAC Project #:

HCD Contract #s:

HCD Limit Project Amt.
$0 $0 $0
$0 $0 $0
Deferred Developer Fee payable on a priority basis from available Cash Flow $0 $0 $0 $0
$0
$0 $0
substantial rehab = construction cost for rehab work (excluding contractor profit and overhead) in excess of $38,000 per unit a1. Number of units (include manager's unit)
a2. First 30 units at: $28,000 each $0
a3. Units in excess of 30 at: $11,500 each $0
a4. Total new construction and substantial rehab (a2 + a3) $0 with construction cost for rehab work (excluding contractor profit and overhead) between $11,500 - $38,000 per unit b1. Number of units (include manager's unit)
b2. First 30 units at: $13,000 each $0
b3. Units in excess of 30 at: $5,500 each $0
b4. Total acquisition and non-substantial rehab (b2 + b3) $0 c1. Number of units (include manager's unit)
c2. Total other at: $2,000 per unit $0
$0
Section 3. UMR §8312(a) for Projects without tax credits (choose only one in the 'a', 'b' or 'c' subsections) a. New construction and substantial rehab projects UMR §8312(a)(1) c. All other projects UMR §8312(a)(3)
b. Acquisition and rehab projects UMR §8312(a)(2)
d. Maximum allowable Developer Fee (a4 + b4 + c2)
Developer Fee Contributed as Capital Deferred Developer Fee HCD 2021 Developer Fee Calculator - revised 2/4/21 (complete YELLOW shaded cells) Project Phase: Proposed Project Type:

Project Name: Sunrose Apartments
Project's Developer Fee Summary
Maximum Total Developer Fee - 2d
Max Developer Fee payable from development funding sources - lesser of 1e & 2d Deferred Developer Fee payable exclusively from Sponsor Distributions Total Budgeted or Actual Developer Fee
HOME 2021 Page 6 of 13 Dev Fee 2021
(5) Maximum Supportive Services Costs 83 $342,276
(3) UMR §8314(e)(3): Total number of units where the Sponsor, their affiliate, or a service provider under contract to provide Supportive Services at the Project has both: (A) qualified staff devoted exclusively to oversight and quality control of resident services in affordable housing, including the Project; and (B) a system to track and report on tenant outcomes, such as changes in employment status and income. Do not include units included in items (1) and (2) above.
$1,160 $0
(4) UMR §8314(e)(4): Total number of units anticipated to be offered Supportive Services provided by the Project Sponsor, a Sponsor affiliate, or contracted service provider that do not satisfy the criteria in items (1), (2) and (3) above. $276 $0 (1) UMR §8314(e)(1): Total number of Supportive Housing (SH) units anticipated to be restricted to individuals or families experiencing chronic homelessness as defined consistent with Health and Safety Code (HSC) §50675.14. 55 $4,504 $247,720 (2) UMR §8314(e)(2): Total number of Supportive Housing (SH) units (other than those restricted to individuals or families experiencing chronic homelessness pursuant to HSC §50675.14), PLUS the total number of units restricted to occupancy by Special Needs Populations (SNP)* under any HCD program. (*click here for definition - §7301(s) of the MHP Regulations). Do not include units included in (1) above. 28 $3,377 $94,556
Supportive Services Costs - HCD 2017 UMR Limits (for projects with HCD funding) - 2.5% annual increase HCD UMR §8301(t): “Supportive Services” - social, health, educational, income support and employment services and benefits, coordination of community building and educational activities, individualized needs assessment, and individualized assistance with obtaining services and benefits.

HCD UMR §8301(u): “Supportive Services Costs” - the costs of providing tenants service coordination, case management, and direct resident and Supportive Services. It includes: (1) the cost of providing tenants with information on and referral to social, health, educational, income support and employment services and benefits, coordination of community building and educational activities, individualized needs assessment, and individualized assistance with obtaining services and benefits; (2) salaries, benefits, contracted services, telecommunication expenses, travel costs, supplies, office expenses, staff training, maintenance of on-site equipment used in services programs, such as computer labs, incidental costs related to resident events, and other similar costs approved by the Department.

A. Supportive Services Units: Total number of
units: 83 Certification Year - based on completion or update date from Universal Application ('General' worksheet cell K10): 2021 Total Units
Max PUPY
Expense Max Costs
HOME 2021 Page 7 of 13 Supportive Services Costs
Comments
No. FTE Employee Job Title Salary/Wages Value of Free Rent 2 1.00 On-Site Manager(s) $122,000 $0
1 1.00 On-Site Assistant Manager(s) $55,760 $0
2 1.50 Supportive Services Staff Supervisor(s) $100,000 3 3.00 Supportive Services Coordinator, On-Site $143,520 3 3.00 Other Supportive Services Staff (inc. Case Manager) $74,880 Peers 2 2.00 On-Site Maintenance Employee(s) $83,200 $0
2 2.00 On-Site Leasing Agent/Administrative Employee(s) $83,000 $0 On-Site Security Employee(s) $38,920 $0 Contractor
1 0.50 Director of Programs $40,000 $0
$0 $0
Total Salaries and Value of Free Rent Units $741,280 $0 6711 Payroll Taxes $70,236 Show free rent as an 30% of salaries line 6711, 6722, 6723 6722 Workers Compensation $70,236 expense?
6723 Employee Benefits $70,236 Yes
Employee(s) Payroll Taxes, Workers Comp. & Benefits $210,708 Total Employee(s) Expenses $951,988
Job Title(s) of Employee(s) Living On-Site Unit Type
(No. of bdrms.)
Square Footage
On-site Manager(s) 275
On-Site Assistant Manager(s) 0 275
0 0
Total Square Footage 550
Revenue - Income Residential Commercial Comments
Rent Revenue - Gross Potential $0
Restricted Unit Rents $523,488
Unrestricted Unit Rents $17,160
Tenant Assistance Payments
Subsidy Program Name $86,208
Subsidy Program Name $797,424
Operating Subsidies $139,000
Other: (specify) $0 $0
Laundry and Vending Revenue $0
Garage and Parking Spaces $0 $0
Miscellaneous Rent Revenue $0 $0
Gross Potential Income (GPI) $1,563,280 $0
Vacancy Rate: Restricted Units 5.0%
Vacancy Rate: Unrestricted Units 5.0%
Vacancy Rate: Tenant Assistance Payments 5.0%
Vacancy Rate: Other: (specify) 5.0%
Vacancy Rate: Laundry & Vending & Other Income 5.0%
Vacancy Rate: Commercial Income 50.0%
Vacancy Loss(es) $71,214 $0
Effective Gross Income (EGI) $1,492,066 $0
Expenses Residential Commercial Comments
Administrative Expenses: 6200/6300
Conventions and Meetings $0 $0
Advertising and Marketing $0 $0
Other Renting Expenses $2,400 $0
Office/Administrative Salaries -- from above $83,000 $0 Office Expenses $25,200 $0
Office or Model Apartment Rent $0 $0
Management Fee $0 $0
Site/Resident Manager(s) Salaries -- from above $177,760 $0 Administrative Free Rent Unit -- from above $0 $0
Legal Expense -- Project $15,000 $0
Audit Expense $3,000 $0
Bookkeeping Fees/Accounting Services $12,000 $0
Miscellaneous Administrative Expenses $40,000 $0
Total Administrative Expenses $358,360 $0
Expenses Residential Commercial Comments
Utilities Expenses: 6400
Electricity $64,600 $0
Water $25,200 $0
Gas $24,000 $0
Sewer $9,360 $0
Other Utilities: (specify) $10,800 $0
Total Utilities Expenses $133,960 $0
Operating and Maintenane Expenses: 6500 Comments
Payroll -- from above $162,120 $0
Supplies $15,000 $0
Contracts $0 $0
Operating & Maintenance Free Rent Unit -- from above $0 $0 Garbage and Trash Removal $14,400 $0
Security Contract $4,800 $0
6531 Security Free Rent Unit -- from above $0 $0
Heating/Cooling Repairs and Maintenance $10,000 $0
Snow Removal $0 $0
Vehicle & Maintenance Equipment Operation/Reports $6,000 $0 Miscellaneous Operating and Maintenance Expenses $113,700 $0 Total Operating & Maintenance Expenses $326,020 $0
Taxes and Insurance: 6700 Comments
Real Estate Taxes $60,000 $0
Payroll Taxes (Project's Share) -- from above $70,236 $0 Property and Liability Insurance (Hazard) $42,300 $0
Other Insurance (e.g. Earthquake) $0 $0
Fidelity Bond Insurance $0 $0
Worker's Compensation -- from above $70,236 $0
Health Insurance/Other Employee Benefits--from above $70,236 $0 Miscellaneous Taxes, Licenses, Permits & Insurance $0 $0 Total Taxes and Insurance $313,008 $0
Supportive Services Costs: 6900 Comments
Staff Supervisor(s) Salaries - from above $100,000 $0
Services Coordinator Salaries, On-Site - from above $143,520 $0 Other Supportive Services Staff Salaries - from above $74,880 $0 Supportive Services Admin Overhead $0 $0
Other Supportive Services Costs: (specify) $0 $0
Other Supportive Services Costs: (specify) $0 $0
Total Supportive Services Costs $318,400 $0
Total Operating Expenses $1,449,748 $0 Comments
Funded Reserves: 7200 Residential Commercial
Required Replacement Reserve Deposits $41,500 $0
Other Reserves: (specify) $0 $0
Other Reserves: (specify) $0 $0
Other Reserves: (specify) $0 $0
Total Reserves $41,500 $0
Ground Lease Residential Commercial
Ground Lease $0 $0
Total Ground Lease $0 $0
Net Opereating Income $818 $0
Financial Expenses: 6800 Comments
1st Mortgage Debt Service $0 $0
2nd Mortgage Debt Service $0 $0
3rd Mortgage Debt Service $0 $0
HOME Monitoring Fee $0 $0
Miscellaneous Financial Expenses: (specify) $0 $0
Miscellaneous Financial Expenses: (specify) $0 $0
Miscellaneous Financial Expenses: (specify) $0 $0
Total Financial Expenses $0 $0
Cash Flow $818 $0
Asset Management/Similar Fees $0 $0
Per Year Per Month
Total Operating Expenses Per Unit
$17,467 $1,456
$17,467 $1,456
$12,908 $1,076
5121
Sunrose Apartments
Employee Information
Employee Units
Income
Limit
Year 1 Annual Operating Budget
Acct. No.
5120/5140
12/1/21 Year 1 Annual Income and Expenses
Acct. No.
5910
5170
5990
5220/5240
6351
6203
6210
6250
6310
6311
6312
6320
6330
6331
6340
6350
6520
6390
6263T
Acct. No.
6450
6451
6452
6453
6400T
6510
6515
6729
6521
6525
6530
6546
6548
6570
6590
6500T
6710
6711
6720
6900T
6721
6722
6723
6790
6700T
6990
6990
6990
6990
6990
6990
6890
7210
7220
7230
7240
6820
6830
6840
6890
Without RE Taxes, Social Services Coordinator or Social Services/Social Programs and With the Value of Rent Fee Units Included
6890
6890
6800T
7190
Without any Adjustments
With the Value of Rent-Free Units Included
HOME 2021 Page 8 of 13 Operating
(a)
(b)
(c)
(d)
1 2
3 (a)
(b)
(c)
(d)
4a
4b HCD Required Operating Reserve Amount (Non-Tax Credit Project - 4 months) - must be included in 'Dev Budget' if no tax credits $449,243 If Reserve amounts are different than the required amount, enter reserve amounts and how they are calculated below:

Misc. Financial Expenses: $0
Total Annual Mandatory Debt Service: $0
HCD Required Operating Reserve Amount (Tax Credit Project - 3 months) - must be included in 'Dev Budget' for tax credit projects $336,932 2nd Mortgage Debt Service $0
3rd Mortgage Debt Service $0
Replacement Reserve amount (from above): $41,500
Mandatory Permanent Debt Service (enter lender name below):
1st Mortgage Debt Service $0
HCD Required Replacement Reserve Amount - must be included in 'Operating' budget $41,500 Operating Reserve Calculator UMR §8308
Total Operating Expenses (including Property Taxes and excluding Service Coordinator salary): $1,306,228 If a third-party physical needs assessment (PNA) was performed for this Project, must attach PNA: PNA per unit amount: $0 Replacement Reserve amount = New construction: lesser of (a), (b) and (c) above; Rehab: lesser of (b) and (c) $41,500 Replacement Reserve Calculator UMR §8309

0.6% of new construction costs (structures excluding contractor profit, overhead, and general requirements and insurance): $0 $0 $500 per unit: $500 $41,500
HCD Reserve Requirements (all reserve withdrawals will require prior HCD approval) Project Name: Sunrose Apartments Number of Project Units: 83 12/1/21 HOME 2021 Page 9 of 13 Reserves
12/1/21
1 Income From Housing Units Inflation Year 1 Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 Year 8 Year 9 Year 10 Year 11 Year 12 Year 13 Year 14 Year 15 Year 16 Year 17 Year 18 Year 19 Year 20

2.5% 523,488 536,575 549,990 563,739 577,833 592,279 607,086 622,263 637,819 653,765 670,109 686,862 704,033 721,634 739,675 758,167 777,121 796,549 816,463 836,874

2.5% 17,160 17,589 18,029 18,479 18,941 19,415 19,900 20,398 20,908 21,430 21,966 22,515 23,078 23,655 24,247 24,853 25,474 26,111 26,764 27,433

2.5% 86,208 88,363 90,572 92,837 95,158 97,536 99,975 102,474 105,036 107,662 110,354 113,112 115,940 118,839 121,810 124,855 127,976 131,176 134,455 137,816

2.5% 797,424 817,360 837,794 858,738 880,207 902,212 924,767 947,887 971,584 995,873 1,020,770 1,046,289 1,072,447 1,099,258 1,126,739 1,154,908 1,183,780 1,213,375 1,243,709 1,274,802 Operating Subsidies 2.0% 139,000 141,780 144,616 147,508 150,458 153,467 156,537 159,667 162,861 166,118 169,440 172,829 176,286 179,811 183,408 187,076 190,817 194,634 198,526 202,497

2.5% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Gross Potential Income - Housing 1,563,280 1,601,667 1,641,000 1,681,302 1,722,597 1,764,909 1,808,265 1,852,689 1,898,208 1,944,848 1,992,639 2,041,608 2,091,784 2,143,197 2,195,878 2,249,858 2,305,169 2,361,844 2,419,917 2,479,422 Other Income

2.5% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

2.5% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Gross Potential Income - Other 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Gross Potential Income - Total 1,563,280 1,601,667 1,641,000 1,681,302 1,722,597 1,764,909 1,808,265 1,852,689 1,898,208 1,944,848 1,992,639 2,041,608 2,091,784 2,143,197 2,195,878 2,249,858 2,305,169 2,361,844 2,419,917 2,479,422 Vacancy Assumptions
Restricted Units 5.0% 26,174 26,829 27,499 28,187 28,892 29,614 30,354 31,113 31,891 32,688 33,505 34,343 35,202 36,082 36,984 37,908 38,856 39,827 40,823 41,844 Unrestricted Units 5.0% 858 879 901 924 947 971 995 1,020 1,045 1,072 1,098 1,126 1,154 1,183 1,212 1,243 1,274 1,306 1,338 1,372 Tenant Assistance Payments 5.0% 44,182 45,286 46,418 47,579 48,768 49,987 51,237 52,518 53,831 55,177 56,556 57,970 59,419 60,905 62,427 63,988 65,588 67,228 68,908 70,631 Other: (specify) 5.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Laundry/Vending/Other Income 5.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Commercial Income 50.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Vacancy Loss 71,214 72,994 74,819 76,690 78,607 80,572 82,586 84,651 86,767 88,937 91,160 93,439 95,775 98,169 100,624 103,139 105,718 108,361 111,070 113,846 Effective Gross Income 1,492,066 1,528,673 1,566,181 1,604,612 1,643,990 1,684,337 1,725,678 1,768,038 1,811,440 1,855,912 1,901,479 1,948,169 1,996,009 2,045,028 2,095,254 2,146,719 2,199,451 2,253,483 2,308,847 2,365,576 Operating Expenses & Reserve Deposits

2.0% 818,340 834,707 851,401 868,429 885,798 903,513 921,584 940,015 958,816 977,992 997,552 1,017,503 1,037,853 1,058,610 1,079,782 1,101,378 1,123,405 1,145,874 1,168,791 1,192,167 Real Estate Taxes 1.0% 313,008 316,138 319,299 322,492 325,717 328,975 332,264 335,587 338,943 342,332 345,756 349,213 352,705 356,232 359,795 363,393 367,026 370,697 374,404 378,148 Supportive Services Costs 2.5% 318,400 326,360 334,519 342,882 351,454 360,240 369,246 378,478 387,939 397,638 407,579 417,768 428,213 438,918 449,891 461,138 472,667 484,483 496,595 509,010 Replacement Reserve 0.0% 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 41,500 Other Reserves 0.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ground Lease 2.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Commercial Expenses 3.5% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Expenses & Reserves 1,491,248 1,518,705 1,546,719 1,575,303 1,604,469 1,634,228 1,664,594 1,695,580 1,727,198 1,759,462 1,792,386 1,825,984 1,860,271 1,895,260 1,930,968 1,967,409 2,004,599 2,042,554 2,081,290 2,120,825 Net Operating Income 818 9,968 19,461 29,309 39,521 50,109 61,084 72,458 84,242 96,450 109,093 122,184 135,738 149,767 164,287 179,310 194,853 210,930 227,557 244,751 Debt Service
1st Mortgage 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Bridge Loan (repaid from Investor equity) 0 0 0 0 0
2nd Mortgage 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
3rd Mortgage Debt Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 HOME Monitoring Fee 3.0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Misc. Financial Expenses: (specify) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Required Debt Service 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cash Flow after all debt service 818 9,968 19,461 29,309 39,521 50,109 61,084 72,458 84,242 96,450 109,093 122,184 135,738 149,767 164,287 179,310 194,853 210,930 227,557 244,751 Debt Service Coverage Ratio (DSCR) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Use of Cash Flow After Debt Service - HCD Projects
Asset Mgmt./ Similar Fees 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Deferred Developer Fee prior to
Distributions & residual receipt payments 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cash Available for Residual Receipts Loans
and Sponsor Distributions 818 9,968 19,461 29,309 39,521 50,109 61,084 72,458 84,242 96,450 109,093 122,184 135,738 149,767 164,287 179,310 194,853 210,930 227,557 244,751 Sponsor Distributions 50% 409 4,984 9,731 14,654 19,760 25,054 30,542 36,229 42,121 48,225 54,546 61,092 67,869 74,884 82,143 89,655 97,426 105,465 113,779 122,376 HCD Residual Payment 50% 409 4,984 9,731 14,654 19,760 25,054 30,542 36,229 42,121 48,225 54,546 61,092 67,869 74,884 82,143 89,655 97,426 105,465 113,779 122,376 Other Residual Payments 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Residual Payments 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Residual Payments 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Residual Payments 0% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Max Asset Mgmt/Similar Fees 3.5% 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cumulative paid Deferred Dev. Fee 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Total Deferred Developer Fee budgeted for payment prior to distributions and residual receipt payments 0
Residential Exp. (w/o Real Estate
Taxes & Sup. Services)
Sunrose Apartments
Is Income from Restricted Units based on Restricted or Proposed Rents? Restricted Rents Restricted Unit Rents
Unrestricted Units
County Subsidy
PBV
Tenant Assistance Payments
Other: (specify)
Laundry & Vending
Other Income
Commercial Income
Cash Flow Analysis
HOME 2021 Page 10 of 13 Cash Flow
Purpose
Column 2:

Column 3:

Column 4:
(A)
Agencies
(CTCAC,
CalHFA,
CDLAC,
HOME,
MHP)
(B)
Other
Government
Agencies
(C)
NonGovernment
Assisted
Yes No
(A)
Agencies
(CTCAC,
CalHFA,
CDLAC,
HOME,
MHP)
(B)
Other
Government
Agencies
(C)
NonGovernment
Assisted
Yes No
CalHFA
Placer
County x
x
n/a
Placer
County
x
CalHFA
Placer
County
x
Homeke
y 1.0
Nevada
County
x
(A)
Agencies
(CTCAC,
CalHFA,
CDLAC,
HOME,
MHP)
(B)
Other
Government
Agencies
(C)
NonGovernment
Assisted
Yes No
UA Version 4/26/21

1. The Previous Participation Certificate, including Schedule A, must be completed in its entirety and signed by all applicants, proposed general partners, developer and development consultant with whom the sponsor has a comprehensive development services contract, and affiliates applying to any one of the Agencies.

2. For CTCAC only- applicants applying for points for the property management agent experience, and there is an executed property management agreement, the property management agency must also complete the Previous Participation Certificate and Schedule A.

3. All other participants, or members of the development team, who are only involved in the Project on a fee for service basis and for whom #1 and #2 above do not apply, must provide a resume or complete Schedule A which details rental housing projects in which they previously participated.

4. Attach extra sheets as you need them. Be sure to indicate "Continued on Attachments" wherever appropriate. Sign each additional page that you attach if it refers to you or your record.

Specific Line Instructions
Block 1: Fill in the name and location of the affordable multifamily rental housing Project.

Sunrose Apartments

PREVIOUS PARTICIPATION CERTIFICATE
CTCAC Regs. 10325(g)(5)(B) & 10326(f)(6)(B), MHP Regulation 7320(b)(3), HOME Regulation 8212(d)(1)(C) 12/1/21
This form provides the Agencies with a certified report of all previous participation in all affordable multifamily rental housing projects. The Agencies require that you certify your records of previous participation in Agencies', other government-assisted, and nongovernment-assisted projects by completing and signing this form, before your Project application or participation can be approved.

Instructions - Previous Participation Certificate

1. Be sure that Schedule A is filled in completely, accurately and the certification is properly dated and signed, because it will serve as a record of your previous experience. All multi-family rental housing projects must be listed. Applicants are reminded that previous participation pertains to the individual principal within an entity as well as the entity itself.

HOME ONLY - to receive points for similar project experience, this information must be provided by the applicant, developer, owner, and managing general partner for subsidized projects of the same type proposed in the application. Such projects must have been completed during the 5-year period specified in the HOME NOFA. To receive points you must indicate whether the project is a rental new construction or rental rehabilitation project by entering "yes" or "no" underneath the P-I-S date.

MHP ONLY - list subsidized rental housing projects completed by the developer or development consultant with whom the Project Sponsor has a comprehensive development services contract. Include the projects in which the entity was responsible for overseeing or performing the full range of comprehensive development activities including: financial packaging, selection of consultants, selection of the construction contractor and property management agent, oversight of architectural design, construction management and other aspects of the development process. In addition, for each project submitted for operation experience, attach a narrative describing the Project Sponsor's role and responsibilities using MHP's form.

2. Even if you have never participated in an affordable multi-family rental housing project, you must complete the Previous Participation Certificate. If you have no previous projects to list, fill in your name in column 1, and write across the form by your name - "No previous participation." List all (nationwide) of your previous affordable multifamily rental housing projects. Identify all Agencies' projects first in Column 2A, then other government agency assisted projects in Column 2B, then nongovernment-assisted projects in Column 2C. Identify the project name, location, type of subsidy, number of units, and indicate if the project is being used in scoring to gain points, if applicable.

List your role in all previous projects. Give the month/day/year the principal's role began and ended and the month/day/year the project was placed-in-service (P-I-S).

CTCAC ONLY - for the General partner and Management Company/Principal, to the extent that the type of information requested is the same between this attachment and UA XX and UA XY, the information should match or requested points may not be awarded in these categories.

Indicate all defaults, foreclosures, sales, instances of IRS noncompliance, and issuance of IRS Form 8823.

Block 2: Alphabetically list the full names, last name first, of all principals (including corporations) and affiliates and their addresses.

Block 3: Beside the name of each principal, fill in the role that each party listed will perform.

Block 4: Fill in the percentage ownership in the proposed Project that each principal is expected to have.

Block 5: Fill in the IRS employer number of every party listed, including affiliates.

Block 6: In the box below the statement of certification, fill in the name of all principals and affiliates. Beside the name of each principal and affiliate, each party must sign the form. In addition, each person who signs the form should fill in the date that he/she signs and their telephone number.

Instructions - Schedule A
Advocates for Mentally Ill Housing, Inc DBA AMI Housing Developer/Operator 100.000% 47-0932204 Previous Participation Certification

1. Proposed Project Name City and Zip Code
Sunrose Apartments 95661

2. List of All Proposed Principal Participants and Affiliates Names and addresses of all known principals and affiliates (people, businesses & organizations) proposing to participate in the Project described above. List names alphabetically: last, first, middle initial.

3. Role of Each Principal or
Affiliate in Project

4. Expected %
Ownership
Interest in
Project

5. IRS Employer
Number
b. No mortgage on a project listed by me has ever been in default, assigned to the government or foreclosed, nor has mortgage relief by the mortgagee been given; c. I have not experienced defaults or noncompliance under any contract or regulatory agreement in connection with a public housing project nor been issued IRS Form 8823 on any Low-Income Housing Tax Credit (LIHTC) project other than indicated on Schedule A; d. To the best of my knowledge, there are no unresolved findings raised as a result of Agencies' audits, management reviews or other investigations concerning me or my projects. e. I have not been suspended, debarred or otherwise restricted by any state agency from participating in the LIHTC program or other affordable housing program. f. I have not failed to use state funds or Low Income Housing Tax Credits (LIHTC) allocated to me in any state.

3. All the names of the parties, known to me to be principals in this Project(s) in which I propose to participate, are listed above.

Certifications: I (meaning the individual who signs as well as the corporations, partnerships or other parties listed above who certify) hereby apply to CTCAC, MHP, CalHFA, CDLAC, HOME (hereinafter referred to as Agencies) for approval to participate as a principal in the role and project listed above based upon my following previous participation record and this Certification. By executing this certificate, I hereby consent to the disclosure of information concerning my performance in the affordable multifamily rental housing developments by the Agencies to third parties, including, but not limited to, affordable housing agencies in other states and by such third parties to the Agencies. Neither the Agencies nor such third parties are required to give me notice of such disclosure or receipt of information.

I certify that all the statements made by me are true, complete and correct to the best of my knowledge and belief and are made in good faith, including the data contained in Schedule A and Exhibits signed by me and attached to this form.

I further certify that:

1. Schedule A contains a listing of every affordable multifamily housing rental project in which I have been or am now a principal.

2. Except as shown by me on the certification:
a. I have not sold any project listed;
Jennifer Price, CEO AMI Housing 530-878-5088

4. (Applicable to General Partners or Project Owners Only) All parties who are principals or who are proposed as principals here are listed above and no principals, affiliates, or identities of interest are concealed or omitted.

5. Statements above (if any) to which I cannot certify have been deleted by striking through the words with a pen. I have initialed each deletion (if any) and have attached a true and accurate signed statement (if applicable) to explain the facts and circumstances which I think helps to qualify me as a responsible principal for participation in this Project.

6. Typed or Printed Name of Principal Signature of Principal Certification Date Area Code and Telephone No.

Schedule A: List of Previous Projects. By my name below is the complete list of my previous projects and my participation history as a principal, affiliate, management agent, or participant in affordable multifamily rental housing programs of the Agencies, and other government and nongovernment assisted programs. Note: Read and follow the instruction sheet carefully. Abbreviate where possible. Make full disclosure. Add extra sheets if you need more space. Double check for accuracy. If you have no previous projects write, by your name, "No previous participation."

1. List Each Participant's, Affiliate's,
Principal's Name 2. List Previous Projects

3. List Principal's, Affiliate's ,
Participant's Role(s) and
Interest 4. Was project ever in default,
foreclosure, sales, or have instances of
IRS noncompliance or issuance of IRS
Form 8823? List in alphabetical order, last name,
first and sign.

Give the project name, address, city location, & government agency (GA) involved, number of units in the project, & if it is being used for scoring points.

Indicate when participation began
and ended, when the project was
placed-in-service (P-I-S), and
whether the project is a new
construction or a rehabilitation
project.

Address Interest
City Began Date
If "Yes" explain
Name Role
Points New Construction
Rehabilitation
GA Ended Date
#Units P-I-S Date
City Began Date
GA Ended Date
Name Role
Address Interest
Rehabilitation
Name Role
#Units P-I-S Date
Points New Construction
GA Ended Date
#Units P-I-S Date
Address Interest
City Began Date

1. List Each Participant's, Affiliate's,
Principal's Name 2. List Previous Projects

Give the project name, address, city location, & government agency (GA) involved, number of units in the project, & if it is being used for scoring points.

Indicate when participation began
and ended, when the project was
placed-in-service (P-I-S), and
whether the project is a new
construction or a rehabilitation
project.

Points New Construction
Rehabilitation
345 Placer St Interest Owner 100%
Auburn, CA 95603 Began Date 2010
If "Yes" explain
AMI Housing Placer St Apartments Role Developer/Operator Points New Construction This was a New
Rehabilitation
GA Ended Date 2012
#Units - 6 P-I-S Date
City Began Date
GA Ended Date
AMI Housing Main St Apartments Role Owner/Operator
Address Interest
Rehabilitation Rehab 19 studio
AMI Housing Timberline Shared Housing Role Developer/Operator #Units P-I-S Date
Points New Construction
GA Ended Date
#Units P-I-S Date
Address Interest Owner
City Began Date
AMI Housing Empire Mine Courtyards Role Developer/Operator Address Interest
Points New Construction
Rehabilitation Conversion of a
#Units P-I-S Date
Points New Construction
City Began Date
GA Ended Date
Indicate when participation began
and ended, when the project was
placed-in-service (P-I-S), and
whether the project is a new
construction or a rehabilitation
project.

If "Yes" explain
Name Role
Rehabilitation Conversion of an 18

1. List Each Participant's, Affiliate's,
Principal's Name 2. List Previous Projects

Give the project name, address, city location, & government agency (GA) involved, number of units in the project, & if it is being used for scoring points.

GA Ended Date
#Units P-I-S Date
Address Interest
City Began Date
Name Role
Address Interest
Points New Construction
Rehabilitation
#Units P-I-S Date
Points New Construction
City Began Date
GA Ended Date
Address Interest
City Began Date
Rehabilitation
Name Role
Points New Construction
Rehabilitation
GA Ended Date
#Units P-I-S Date
City Began Date
GA Ended Date
Name Role
Address Interest
Rehabilitation
For the General Partner and Management Company/Principal - to the extent that the type of information requested on this attachment is the same as requested on UA Form XX, the information should match or requested points may not be awarded (if applicable). #Units P-I-S Date
Points New Construction

Page 11 of 13 ends

11. Within the past ten years, has the applicant been convicted of any misdemeanor related to the conduct of the applicant’s business?

12. Within the past ten years, has the applicant been convicted of any misdemeanor for any financial or fraud related crime?

6. Is the applicant currently a party to, or the subject of, or been notified that it may become a party to or the subject of, any criminal litigation, proceeding, charge, complaint, examination or investigation, of any kind, involving, or that could result in, felony charges against the applicant?

7. Is the applicant currently a party to, or the subject of, or been notified that it may become a party to or the subject of, any criminal litigation, proceeding, charge, complaint, examination or investigation, of any kind, involving, or that could result in, misdemeanor charges against the applicant for matters relating to the conduct of the applicant’s business?

8. Is the applicant currently a party to, or the subject of, or been notified that it may become a party to or the subject of, any criminal litigation, proceeding, charge, complaint, examination or investigation, of any kind, involving, or that could result in, criminal charges (whether felony or misdemeanor) against the applicant for any financial or fraud related crime?

9. Is the applicant currently a party to, or the subject of, or been notified that it may become a party to or the subject of, any criminal litigation, proceeding, charge, complaint, examination or investigation, of any kind, that could materially affect the financial condition of the applicant’s business?

10. Within the past ten years, has the applicant been convicted of any felony? Jennifer Price CEO
Printed Name of Signatory Printed Title of Signatory

1. Has the applicant filed a bankruptcy or receivership case or had a bankruptcy or receivership action commenced against it, defaulted on a loan or been foreclosed against in past ten years ?
Please provide a letter of explanation if you responded "Yes" to any of the questions above.

Advocates for Mentally Ill Housing
5/18/23
Printed Name of Applicant or Joint Applicant Signature of Applicant or Joint Applicant Date Criminal Matters

2. Is the applicant currently a party to, or been notified that it may become a party to, any civil litigation that may materially and adversely affect (a) the financial condition of the applicant’s business, or (b) the project that is the subject of the application?

3. Have there been any administrative or civil settlements, decisions, or judgments against the applicant within the past ten years that materially and adversely affected (a) the financial condition of the applicant’s business, or (b) the project that is the subject of the application?

4. Is the applicant currently subject to, or been notified that it may become subject to, any civil or administrative proceeding, examination, or investigation by a local, state or federal licensing or accreditation agency, a local, state or federal taxing authority, or a local, state or federal regulatory or enforcement agency?

5. In the past ten years, has the applicant been subject to any civil or administrative proceeding, examination, or investigation by a local, state or federal licensing or accreditation agency, a local, state or federal taxing authority, or a local, state or federal regulatory or enforcement agency that resulted in a settlement, decision, or judgment?
The following questions must be responded to for each entity and person qualifying as an "applicant," or "joint applicant" as defined above.

Exceptions:

Public entity applicants without an ownership interest in the proposed project, including but not limited to cities, counties, and joint powers authorities with 100 or more members, are not required to respond to this questionnaire.

Members of the boards of directors of non-profit corporations, including officers of the boards, are also not required to respond. However, chief executive officers (Executive Directors, Chief Executive Officers, Presidents or their equivalent) must respond, as must chief financial officers (Treasurers, Chief Financial Officers, or their equivalent).

Civil Matters
In addition to each of these entities themselves, the term “applicant” shall also include the direct and indirect holders of more than ten percent (10%) of the ownership interests in the entity, as well as the officers, directors, principals and senior executives of the entity if the entity is a corporation, the general and limited partners of the entity if the entity is a partnership, and the members or managers of the entity if the entity is a limited liability company. For projects using tax-exempt bonds, it shall also include the individual who will be executing the bond purchase agreement.

There are no "related parties" in this Project.

4. As of the date of application, the Project, or the real property on which the Project is proposed (Property) is not part to or the subject of any claim or action at the State or Federal appellate level.

5. I have disclosed and described below any claim or action undertaken which affects or potentially affects the feasibility of the Project.

6. The identified public owner of the facility which is responsible for the long-term operation and maintenance of the Project has approved the technical feasibility of the proposed Project.

In addition, I acknowledge that all information in this application and attachments is public, and may be disclosed by the State.

Jennifer Price 5/18/23
Printed Name and Title of Signatory Signature Date
Legal Disclosure
For purposes of the following questions, and with the exceptions noted below, the term “applicant” shall include the applicant and joint applicant, and any subsidiary of the applicant or joint applicant if the subsidiary is involved in (for example, as a guarantor) or will be benefited by the application or the Project.

3. The following is a complete disclosure of all identities of interest -- of all persons or entities, including affiliates, that will provide goods or services to the Project either (a) in one or more capacity or (b) that qualify as a "Related Party" to any person or entity that will provide goods or services to the project. "Related Party" is defined in Section 10302 of the California Code of Regulations (TCAC Regulations):

Certifications
State of California
On behalf of the entity identified in the signature block below, I certify that:

1. The information, statements and attachments included in this application are, to the best of my knowledge and belief, true and correct.

2. I possess the legal authority to submit this application on behalf of the entity identified in the signature block.

HOME 2021 12 of 13 Certifications & Legal Status
25 HOME
24 HOME
23 HOME
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21 HOME
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18 HOME
17 HOME
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12 HOME
11 HOME
10 HOME
9 HOME
8 HOME
7 HOME
6 HOME
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1 HOME
Justification:

Issue # Program
Name & Tab Section Cell# Update/Comment Urgency ADT Status Status Date Organization: Email: Contact Phone:

Application Development Team (ADT) Support Form
Please complete the "yellow" cells in the form below and email a copy to: [email protected]. A member of the Application Development Team will respond to your request within ASAP.

Full Name: Date Requested: Application
Version Date:

HOME 2021 Page 13 of 13 Application Support

COUNCIL COMMUNICATION
CC #: 2788
File #: 0709-05 & 0214
Title:

COVID Homeless Prevention Assistance Program - Community Development Block Grant Agreement Amendment
Contact: Trisha Isom 916-746-1239 [email protected] Meeting Date: 6/21/2023
Item #: 7.17.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council approve the First Amendment to COVID Homeless Prevention Assistance Program - Community Development Block Grant Agreement with AMI Housing to extend the contract from June 30, 2023 to June 30, 2024, and adopt a resolution authorizing the City Manager to execute it.

BACKGROUND
As an entitlement jurisdiction, the City of Roseville receives an annual allocation of Community Development Block Grant (CDBG) funds from the U.S. Department of Housing & Urban Development (HUD). On March 27, 2020 the Coronavirus Aid, Relief and Economic Security Act (CARES Act) was enacted by Congress to provide emergency assistance and health care response for individuals, families, and businesses affected by the COVID-19 pandemic. CDBGCV funds must be used for CDBG eligible activities that prevent, prepare for, or respond to the COVID-19 virus. The City received two rounds of CARES Act funding, also known as CDBGCV, totaling $1,213,133.

In December of 2020, staff released a Request for Proposals (RFP) in pursuit of non-profit agencies to administer a program using CDBG-CV funds. AMI Housing (AMI) proposed a program to provide housing assistance to low-income residents through the payment of rent and utilities. In February 2021, Council approved an award of $250,000 in CDBG-CV funds toward this program in order to assist Roseville residents affected by COVID-19 who were at risk of housing instability. AMI’s program would not only help prevent homelessness and potential evictions, but also provide families with stability during an uncertain time.

On May 18, 2022, City Council approved the proposed award of an additional $200,000 in CDBG-CV funding to AMI for their rent and back rent homeless prevention assistance program.

The new contract combined the remaining unspent funds from the prior fiscal year of $200,500 with the 2022-23 program year award of $200,000, for a total of $400,500. HUD originally required that 80% of awarded CDBG-CV funds be spent by June 30, 2023. This was rescinded on April 18, 2023 and, under the new notice, all funds must be expended within six years of the grant agreement date. Although AMI anticipated that they would be able to expend the entire award before the end of the fiscal year, they have approximately $75,000 left in the contract. Upon execution of the agreement amendment, AMI will be able to continue their well utilized program and disburse these funds through June 30, 2024.

FISCAL IMPACT
The CDBG funding is provided as a federal grant to the City. These grants are used to offset potential costs to the General Fund and to serve the community. Funding for the AMI Housing COVID Homeless Prevention Assistance program was approved with the adoption of the first amendment to the CDBG 2019 Program Year Annual Action Plan Amendment on February 3, 2021, and the third amendment on May 18, 2022. This item does not impact the City's General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of an agreement extension with AMI Housing meets the above criteria and is not subject to CEQA. No additional environmental review is required.

Description
Resolution 23-270
Amendment
RESOLUTION NO. 23-270

APPROVING A FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK

GRANT AGREEMENT FOR COVID HOMELESS PREVENTION ASSISTANCE, BY AND

BETWEEN THE CITY OF ROSEVILLE AND AMI HOUSING, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, a First Amendment to Community Development Block Grant Agreement for Covid Homeless Prevention Assistance, Grant No. B-20-MW-06-0043, CFDA: 14.218, by and between the City of Roseville and AMI Housing, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said first amendment is approved and the City Manager is hereby authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
[B:\City Attorney\corres\Kelly\A Temp Use\AMI Housing Ame.docx:06/05/2023]

FIRST AMENDMENT TO COMMUNITY DEVELOPMENT BLOCK GRANT

AGREEMENT FOR COVID HOMELESS PREVENTION ASSISTANCE
Grant No. B-20-MW-06-0043
CFDA: 14.218
THIS FIRST AMENDMENT TO AGREEMENT is made and entered into this ___ day of __________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and AMI Housing, a California non-profit corporation (“SUBRECIPIENT”); and W I T N E S S E T H:

WHEREAS, SUBRECIPIENT is a nonprofit corporation organized under the laws of the State of California and qualifying for federal tax exempt status; and WHEREAS, CITY has allocated Community Development Block Grant (CDBG) funds for COVID Homeless Prevention Assistance; and
WHEREAS, on August 8, 2022, CITY and SUBRECIPIENT entered into that certain Community Development Block Grant Agreement for Covid-19 Homeless Prevention Assistance, approved by Resolution No. 22-293 of the Roseville City Council (the “Agreement”); and
WHEREAS, the parties desire to extend the Agreement for one (1) year.

NOW, THEREFORE, the parties agree as follows:

[B:\City Attorney\corres\Kelly\A Temp Use\AMI Housing Ame.docx:06/05/2023] APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: _______________________________

MELISSA ANGUIANO
Economic Development Director

COUNCIL COMMUNICATION
CC #: 2794
File #: 0709-05
Title: Fiscal Year 2023-24 Homeless Prevention and Rapid Rehousing Grant Agreements Contact: Suzanne Acrell 916-774-5469 [email protected] Trisha Isom 916-746-1239 [email protected]
Meeting Date: 6/21/2023
Item #: 7.18.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt resolutions to authorize the City Manager to execute grant agreements between the City of Roseville and AMI Housing, Inc. in the amount of $500,000, The Gathering Inn in the amount of $250,000, and The Unity Care Group in the amount of $123,794 for Homeless Prevention and Rapid Rehousing services.

BACKGROUND
On May 17, 2023, City Council approved the FY2023-24 Homeless Prevention and Rapid Rehousing (HPRR) Funding Allocations. The grant agreements that exceed the City Council limit must be approved by Council. These agreements include AMI Housing, Inc. in the amount of $500,000, The Gathering Inn in the amount of $250,000, and Unity Care Group in the amount of $123,794.

The goals of Roseville’s HPRR program are to provide temporary assistance to prevent an individual or family from losing permanent housing and to provide temporary assistance to homeless individuals and families in obtaining permanent housing. Eligible services for this grant funding include temporary rental assistance, short-term hotel vouchers, housing relocation and stabilization services, housing navigation services, mediation and outreach to property owners, credit repair, security deposits, utility payments, and case management related to these activities.

Supportive case management services allow people to obtain and retain housing. These services are extremely effective in reducing the financial burden and trauma of homelessness.

Grantees are required to submit reporting every six months on specific program outcomes including total residents served and leveraging of funds to ensure efficient delivery of services.

The City continues to work to improve collaboration, efficiency, and outcomes by managing grants with performance-based measurements. Staff continues to see increased collaboration that reaches beyond city grant contracts due to this local policy.

FISCAL IMPACT
The Homeless Prevention and Rapid Rehousing grant program is funded with $250,000 of Low and Moderate Income Housing Asset Fund (Low/Mod funds) and $766,299 in State of California Permanent Local Housing Allocation (PLHA) funding for the Cities of Roseville and Rocklin. The program significantly reduces instances and durations of homelessness in Roseville and Rocklin and has reduced costs to the Cities and to the community as a whole. The recommended actions do not result in any costs to the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of the Homeless Prevention and Rapid Rehousing program grant agreements do not include the potential for a significant environmental effect, and therefore are not subject to CEQA.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Respectfully Submitted,
Suzanne Acrell, Housing Analyst
Melissa Anguiano, Economic Development Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-275
AMI HousingAgreement
Resolution 23-276
The Gathering InnAgreement
Resolution 23-277
The Unity Care GroupAgreement
RESOLUTION NO. 23-275

APPROVING A GRANT AGREEMENT FOR HOMELESS PREVENTION AND RAPID

REHOUSING SERVICES, BY AND BETWEEN THE CITY OF ROSEVILLE AND AMI HOUSING, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Grant Agreement for Homeless Prevention and Rapid Rehousing Services, by and between the City of Roseville and AMI Housing, Inc. has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Grant Agreement for Homeless Prevention and Rapid Rehousing Services is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/23]

GRANT AGREEMENT FOR HOMELESS PREVENTION

AND RAPID REHOUSING SERVICES
THIS GRANT AGREEMENT, is made and entered into this ___ day of ___________, 20__, by and between the City of Roseville acting in its role as the Housing Successor, a municipal corporation ("CITY"), and AMI Housing, Inc., a California non-profit corporation ("GRANTEE").

W I T N E S S E T H:

WHEREAS, pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court’s decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Cal. 4th 231 (2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the Redevelopment Agency of the City of Roseville (“RDA”) transferred to the control of the Successor Agency of the RDA (“Successor Agency”) by operation of law; and
WHEREAS, pursuant to Health and Safety Code Section 34179.7, the California Department of Finance (“DOF”) issued a finding of completion to the Successor Agency on August 30, 2013; and
WHEREAS, funds in the Low and Moderate Income Housing Asset Fund were subsequently transferred from the Successor Agency to CITY to use in its role as Housing Successor; and
WHEREAS, Section 34176.1(a)(2) of the California Health and Safety Code authorizes Housing Successors, after meeting certain obligations, to expend up to two-hundred and fifty 2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services; and
WHEREAS, CITY has been granted additional funds for homeless prevention and rapid rehousing services through the Department of Housing and Community Development’s Permanent Local Housing Allocation program; and
WHEREAS, GRANTEE has applied for a grant from these funds in response to CITY’s Notice of Funding Availability; and
WHEREAS, the Grant Application is attached as Exhibit “A” to this Grant Agreement and is incorporated herein by this reference; and
WHEREAS, CITY, after meeting the required obligations and acting in its role as the Housing Successor, desires to grant GRANTEE five hundred thousand dollars ($500,000) for homeless prevention and rapid rehousing services pursuant to the terms and conditions of this Grant Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Grant. CITY hereby authorizes a grant to GRANTEE in the amount of five hundred thousand dollars ($500,000) for homeless prevention and rapid rehousing services.

2. Terms of Agreement Prevail. GRANTEE shall comply with all the terms and conditions of the Grant Application and this Grant Agreement. In the event of any discrepancy between the terms of this Grant Agreement and those of the Grant Application, the terms of this Grant Agreement shall prevail.

3. Eligible Services. GRANTEE may only expend the grant on the homeless prevention and rapid rehousing services identified in the Grant Application. Grant funds may 3 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] only be used to serve households with incomes not exceeding thirty percent (30%) of area median income, as determined by Department of Housing and Community Development guidelines. Grant funds may not be used for health or mental health services, food, clothing, emergency shelter, or other services that do not directly assist an individual with avoiding or exiting homelessness. All services shall be performed in a manner satisfactory to CITY’s Economic Development Director.

4. Funds to be Expended During Before June 30, 2024. The grant shall be payable only from the Low and Moderate Income Housing Asset Fund. The grant is made only for the time of period July 1, 2023 through June 30, 2024. All funds received by GRANTEE under this Grant Agreement shall be spent prior to June 30, 2024. All funds not spent within the current period shall be returned to CITY by July 31, 2024.

No other fund of CITY, including without limitation its general fund, shall be liable for any payment under this Grant Agreement, nor is the taxing power of CITY pledged in any manner.

5. Grantee as Independent Entity. GRANTEE and the agents or employees of GRANTEE in performance of this Grant Agreement shall act in an independent capacity and not as officers, employees or agents of CITY.

6. City’s Right to Terminate. CITY may terminate this Grant Agreement at any time and be relieved of the payment of any consideration to the GRANTEE should GRANTEE fail to perform the covenants herein contained in the manner herein provided.

7. No Assignment. This Grant Agreement is not assignable by GRANTEE either in whole or part.

8. Time is of the Essence. Time is of the essence of this Grant Agreement. 4 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023]

9. All Terms to be in Writing. No alteration or variation of the terms of this Grant Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on either of the parties hereto.

10. Generally Accepted Accounting Principles. GRANTEE agrees to establish and maintain fiscal controls and accounting procedures in accordance with generally accepted accounting principles as required by the Finance Director of CITY.

GRANTEE agrees to keep records and fully disclose the amount, date, purpose, payee and disposition of the proceeds of the grant; the total cost of the program for which the grant is awarded; and the amount and disposition of that portion of the total cost provided by other sources. The procedure developed by GRANTEE must provide for accurate and timely recordation of the receipt of funds, expenditures, and unexpended balances.

11. Allowability of Expenditures. GRANTEE shall accurately document each transaction to permit the determination, through an audit if requested by CITY, of the accuracy of the records and the allowability of expenditures charged to grant funds. If the allowability of an expenditure cannot be determined because records or documentation are inadequate, the questionable expenditure shall be disallowed. In such case, GRANTEE shall reimburse CITY the amount of any disallowed expenditure. Determination by CITY of the allowability of any expenditure shall be final except in instances of fraud, mistake, or arbitrariness.

12. Maintenance of Records. GRANTEE agrees to maintain fiscal records, including invoices and receipts for a period of three (3) years after termination or expiration of this Grant Agreement and to permit CITY to inspect those records.
5 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023]

13. Audit. CITY may at any time require an audit of GRANTEE's financial and program records.

14. Reports. GRANTEE shall, at such time and in such forms as CITY may require, furnish CITY statements, records, reports, data and information pertaining to matters covered by this Grant Agreement. GRANTEE shall file a Semi-Annual Report no later than February 1, 2024 and an Annual Report no later than August 1, 2024 containing information related to how the grant funds were expended, the types of services provided, an overview of collaboration efforts with local partners, and a summary of program outcomes required in Exhibit “B,” which is incorporated herein by this reference, including, but not limited to, how many persons retained or obtained housing.

15. Unlawful Discrimination Prohibited. During the performance of this Grant Agreement, GRANTEE shall not deny this Grant Agreement's benefits to any person on the basis of religion, race, color, ethnic group, ancestry, national origin, sex, age, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, or any other legally protected basis nor discriminate unlawfully against any employee or applicant for employment because of race, religion, color, national origin, ancestry, physical handicap, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, military status, veteran status, or any other legally protected basis. GRANTEE shall ensure that the evaluation and treatment of all employees and applicants for employment are free of such discrimination.

16. Fair Employment. GRANTEE shall comply with the provision of the Fair Employment and Housing Act (Government Code § 12900, et seq.), the regulations promulgated thereunder (2 CCR § 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, 6 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] Title 2 of the Government Code (§ 11135-11139.5) and the regulations or standards adopted by the State to implement such article.

17. Indemnification. To the fullest extent allowed by law, GRANTEE shall defend, indemnify, save and hold harmless CITY and all its officers, agents, employees and volunteers from all claims, suits or actions of any means, kind or description brought forth on account of fiscal or other injuries to or death of any person including but not limited to workers or the public or damage to property or natural resources resulting from the performance of this Grant Agreement except as otherwise expressly provided by statute. The duty of GRANTEE to defend, indemnify, save and hold harmless includes the duties to defend as set forth in Civil Code § 2778.

GRANTEE waives any and all rights to any types of expressed or implied indemnity against CITY, its officers and employees. GRANTEE warrants that it is fully aware of an expressly waives the protection of Civil Code § 1542. GRANTEE’s responsibility for such defense and indemnity obligations shall survive the termination or completion of this Grant Agreement for the full period of time allowed by law. The parties intend that this provision shall be broadly construed.

18. Termination by CITY. CITY may terminate this Grant Agreement in whole or part upon ten (10) days prior written notice to GRANTEE for any of the following reasons:

A. GRANTEE fails to proceed for whatever reason with the services in the manner set forth in this Grant Agreement.

B. CITY deems this Grant Agreement is not satisfactorily being performed.

C. If any portion of this Grant Agreement is assigned without prior written approval of CITY.
7 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023]

19. No Waiver of Breach. No waiver of any breach of this Grant Agreement by CITY shall be held to be a waiver of any other or subsequent breach.

20. Attorney’s Fees; Venue; Governing Law. If either party commences any legal action against the other party arising out of this Grant Agreement or the performance hereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorney’s fees. Any action arising out of this Grant Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Grant Agreement shall be governed by and construed in accordance with the laws of the State of California.

21. Severability. If any of the provisions contained in this Grant Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Grant Agreement as a whole.

22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. ______, adopted by the Council of the City of Roseville on the ___ day of ____________, 2023, and CONSULTANT has caused this Agreement to be executed.
[SIGNATURES ON FOLLOWING PAGE]

8 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] CITY OF ROSEVILLE, a AMI HOUSING, INC., a
municipal corporation California non-profit corporation BY: ______________________________ BY:__________________________

DOMINICK CASEY
City Manager its:___________________________
ATTEST: and
BY: ______________________________ BY:__________________________

CARMEN AVALOS
City Clerk its:___________________________
APPROVED AS TO FORM:

BY: ______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: ______________________________

MELISSA ANGUIANO
Economic Development Director
__________________

MELISSA ANGUIAN
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/23] EXHIBIT “A”
Grant Application
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City of Roseville
Housing Division
2023/24 CDBG and HPRR Funding Application
Deadline: 2/6/2023
AMI Housing, Inc.

A.S.K. Rental Assistance Collaboration
Jump to: Pre-Application Questionnaire Funding Application Program/Project Budget Documents USD$ 600,000.00 Requested
USD$ 600,000 Total cost of the program or
project
Submitted: 1/31/2023 11:35:27 AM (Pacific)
Project Contact
Jennifer Price
[email protected]
Tel: 530-878-5088
Additional Contacts
none entered
AMI Housing, Inc.

P.O. Box 5216
Auburn, CA 95604
CEO
Jennifer Price
[email protected]
Telephone 530-878-5088
Fax 916-848-3642
Web www.amihousing.org
EIN 47-0932204
UEI ZCWTMKD2WMF2
SAM Expires4/18/2018
Pre-Application Questionnaire top
Primary Applicant

1. Which type of applicant entity are you?
Select one.

2. Have you received any grant funding from the City of Roseville before?

3. Which grant types has your agency received before?
Check all that apply. From any source or agency.

Non-profit (501c3/c4)
Public agency
Multi-agency Collaborative – Non-profit
Multi-agency Collaborative – Non-profit/Public Agency
Other:

Yes
No
CDBG
REACH/Citizen’s Benefit Fund
Homeless Prevention and Rapid Re-Housing
Other homeless funds (McKinney-Vento or other)
Other:

Application Summary Description

4. Briefly describe the proposed program or project.

AMIH is applying on behalf of the A.S.K. collaboration between AMI Housing, Kids First, and St. Vincent de Paul. The request is for Rapid Rehousing & Homeless Prevention for Roseville residents who are homeless or at risk. This program will provide hotel vouchers, utility payments, first months rent, deposits, supportive services, and short term rental assistance.

Co-Applicant/Collaborating Agency

5. If this is a collaborative application, how many agencies are involved? Tick "0" if this is *not* a collaborative application.

6. List the collaborating agencies (Enter "none" if none.) Enter agency name and DUNS# if assigned
Kids First - DUNS # 015549608
St. Vincent de Paul - Duns # 608690798
Kids First, AMIH, and St. Vincent de Paul will collaborate for the A.S.K. project.

7. Which funding source are you requesting?
Select one

8. Indicate the type of activity. You may select only one.

You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. You will need to know this for your main application.

9. Has the organization expended more than 750k in federal funds in the most recent FY? No prior funding
0 1
2 3
4 5
6 more than 6
CDBG
HPRR
Public Services (not including services for homeless persons) Public Facilities
Economic Development
Housing (not including housing and shelter for homeless persons) Homeless Prevention and Rapid Re-housing
Other Homeless Services (including shelter)
Yes
No
Funding Application top
Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.

1. Indicate the type of activity. You may select only one. (BRANCHING CRITERIA) You may submit more than one application. You may submit applications for more than one activity type. If you are not sure which category to select, please consult City staff. Your selection will determine the questions you are required to complete.

2. Describe the program or project.

What is the service you will provide or the project you will complete? How will it happen and when? What will be the result? Who will benefit and how? What are the goals and objectives? AMIH, SDVP, and KF (ASK) are requesting funding support for the A.S.K program, a collaborative effort which will provide short term rapid rehousing vouchers, homeless prevention assistance, and homeless services to the City of Roseville for individuals and families who are homeless or at risk of homelessness. A.S.K will provide:
• case management
• housing search and placement
• short term/one time housing assistance
• utilities
• hotel vouchers
• application fees
• deposits
• household furnishings
• AOD services
• transportation
• Medi-Cal and CalFresh assistance
• mental health, domestic violence, and supportive services • credit repair/legal services
The collaborative design will allow us to provide these services to a wide range of clients and effectively cover the demographic scope in Roseville & Rocklin.

Need for homeless services and homeless prevention was determined through participation with the local community and government local homeless studies, and previous point-in-time homeless counts. The 2022 Placer County Point in Time Count noted 323 homeless individuals in the City of Roseville with 195 unsheltered, 109 chronically homeless and 143 who were homeless for the first time. The PIT noted 55 homeless individuals in Rocklin with 48 unsheltered, 16 chronically homeless, and 27 homeless for the first time.

We have a very large chronically homeless and first time homeless population, very high rent prices, and a lack of inventory of affordable housing projects. A.S.K will address these issues by placing people in housing, housing retention, employment services, and case management. Our goal is to keep people housed and to provide housing and support for low-income City of Roseville or Rocklin residents.

3. Location(s) where services will be provided or project will be completed.

Include administrative offices if services will also be provided there or from there. Provide street address, city, and ZIP code.

AMIH: Services will take place at our administrative office located at 3123 Professional Drive Suite 210, Auburn CA 95603 and our Roseville office located at 110 N Sunrise Blvd. Services will also be provided at various apartment complexes and community partners offices. Our Housing Coordinators will meet with clients as needed in the most convenient locations for each participant.

KF: Roseville Office - 124 Main Street Roseville, CA 95678 SVDP: 503 Giuseppe Court, Suite 8 Roseville, California 95678

4. What is the program's/project's current status?
Is it still being planned? Is it underway? Is it ready to receive funding? Is the program or project seasonal? What will need to be done before the program or project can start?
The proposed A.S.K. project is a continuation of the project implemented in the 2017 round of HPRR funding from the City of Roseville. The partnership continued in 2018, 2019, 2020/2021, 2021/2022 and 2022/2023 with additional rounds of funding.

The agencies have agreed to continue the collaboration in 2023/2024, have outlined a program plan for implementation, and Public Services (not including services for homeless persons) Public Facilities
Economic Development
Housing (not including housing and shelter for homeless persons) Homeless Prevention and Rapid Re-housing
Other Homeless Services (including shelter)
can begin immediately upon funding. The agencies will use existing staff who are already providing these services. This collaboration will allow A.S.K. to maintain their capacity to serve Roseville/Rocklin residents.

5. When will the program or project begin?
If underway as of application, enter “underway.”
Underway

6. When will the program or project be completed?
Services must be completed no later than June 30 of the award fiscal year. 6/30/2024

Hotel vouchers: vouchers for approximately 70 nights and 48 unduplicated households.

Application Fees: fees for approximately 60 duplicated households of $175 give or take per household.

Deposits: approximately $1500 per household for 25 unduplicated and 45 duplicated households.

Utilities: One time utility assistance of $200 per household for 59 unduplicated and 45 duplicated households.

Case Manager/Housing Coordinator: 2.15 FTE case manager salary and benefits. Case managers are on staff with each organization (no new hires). Will support 2 FTE AMIH, .15 FTE SVDP.

Transportation: mileage reimbursement for case managers assisting individuals with housing search. Paid at federal mileage rate at approximately 113 miles per week.

Telecommunications: fax, cell phone, and telephone costs for case managers & housing coordinators.

Administration: Up to 10% for agency administration expenses.

Funding these expenditures will allow our agencies to help residents with housing search, placement, and homeless prevention.

8. If this is a collaborative application, describe the collaboration being utilized for the proposed program or project.

Explain how the collaboration improves the provision of services or the competition of the proposed program or project. Attach co-applicant commitment letters to your application to document the collaboration.

The A.S.K agencies have provided housing and/or supportive services for individuals and families in crisis and dealing with homelessness for several decades. Case managers, housing coordinators, peer counselors, and other program staff at our respective agencies have long understood that issues such as domestic violence, mental illness, physical illness, job loss, unavailability of services or ineligibility for services contribute to homelessness. In other situations, financial and housing instability bring underlying issues to a crisis point. A.S.K partners have worked closely with each other for many years to help ensure that individuals and families in the community have access to the human services safety net. However, homelessness, home retention, and housing affordability are still issues for our low-income residents. AMIH has a team of fifteen Housing Coordinators who will assist each agencies clients with housing search and location. SVDP and KF provide services that support housing retention for at-risk individuals and families. SVDP also provides services for individuals experiencing food insecurity. KF serves clients whose issues may lead to homelessness such as DV, Maternal depression, trauma, ESL, and mental health struggles. In addition, AMIH works in partnership with the Placer County Mobile Crisis Team. Each agency brings a distinctive role to the collaboration and our clients all benefit from the diverse array of services offered.

9. Describe your other collaboration with other agencies, including non-profit and public agencies.

Do you participate in the local Continuum of Care (CoC) and/or coordinated entry efforts? Do you provide/accept referrals? Do you participate in other coordinating bodies or work with service/business/government organizations? AMIH is a board member of the local Continuum of Care (CoC) and serves on the Executive Board of HRCS, our CoC governing body. AMIH actively participates in coordinated entry (CE) for Placer County and utilizes the Placer "By Name List" to identify the most vulnerable residents in our county who need housing. AMIH provides and receives referrals through CE. In addition, the AMIH housing coordinator outreaches to the local homeless shelters and collaborates closely with the Roseville police department. All agencies have played a vital role in the Roseville Homelessness Task Force and received the collaboration of the year by the Placer Collaborative Network.

A.S.K. has a long history of collaboration with other agencies including: ASOC, Gathering Inn, Welcome Center, Cirby Clubhouse, PIRS, HRCS, PCN, Voc Rehab, Campaign for Community Wellness (CCW), Project Go, VOA, Turning Point, PCOE, SUP, and the cities of Roseville, Rocklin & Auburn.

SVDP provides the BAGS Home Delivery program and partners with Seniors First, ensuring seniors receive either supplemental groceries or prepared meals according to their need.

SVDP has a relationship and accepts referrals from many local churches in Placer County. In 2021, SVDP became a partner with Unite Us, a referral source in the Greater Sacramento Region, allowing referrals coming into Roseville to connect for our 4 main programs - food drive thru distribution, home delivery, meals to go, and rental & utility assistance.

10. Describe your use of volunteers.

How do volunteers contribute to your efforts overall and to this program or project specifically? AMIH/KF has a partnership with CSU, Sacramento & UMass Global to work with students in the social work & mental health BS & MS internship programs. Interns help create & implement individual service plans and visit with our residents at their homes to provide education on basic life skills. Last year additional volunteers helped by gathering and donating household items and by creating welcome bags for residents that include essential items.

KF uses volunteers for the annual Santa Party's to distribute donated gifts to clients and for their "adopt a family" events.

Volunteers are also used for the annual golf tournament and other fundraising activities.

SVDP uses volunteers for their BAGS Home deliveries which is a component of their Food Locker. The Food Locker operates with support of over 400 hours of volunteer service monthly. Five days/wk volunteers prepare and serve meals in the SVDP dining room. SVDP volunteers are essential and the program cannot operate without them.

11. Describe your history and experience providing services to the community.

Be sure to include the number of years in operation and summary of major accomplishments.

AMIH: Utilizes funds from EHAPCD, CSBG, CDBG, MHSA, ESG, HEAP, HHAP, BFH, HSP, and Homesafe, AMIH has provided housing for homeless adults and families since 2003. Prior to 2003, AMIH operated under NAMI Placer County to provide transitional housing since 1992. In 2015, we housed over 120 individuals and families throughout our housing programs, over 350 in 2016, 550 in 2017, 675 in 2018, 850 in 2019, 887 in 2020, 1167 in 2021, and nearly 2000 participants in 2022. Currently we have 200 permanent housing beds, over 200 rapid re-housing vouchers, 5 emergency housing beds,15 board and care beds, 10-12 former foster youth vouchers, and 37 beds for transitional housing.

KidsFirst was established 30 years ago as a PC Child Abuse Prevention Council with experience providing counseling and family resource services with offices in Roseville and Auburn. KF has a strong case management system with comprehensive programs focused on prevention, intervention and wellness to stabilize and support children and families. We have a robust referral program for basic needs, education, crisis intervention, and counseling.

SDVP: Founded 40 years ago in August, 1983, as a project from Saint Rose Catholic Church in Roseville, CA. SVDP originally started as a small Thrift Store and office, providing free furniture and financial help towards rent and utilities for Roseville residents.

In December 1983, the Dining Room was opened and in January 1984 the Food Locker began operation, serving 200 households monthly.

SVDP has 5 main programs serving South Placer county:

1. Food Locker Drive-thru serving over 225 households weekly

2. St Vincent TO GO Meals serving 300 meals weekly

3. BAGS Home Delivery 85 seniors in Roseville and 85 Rocklin residents

4. Rental & Utility Assistance - ASK collaboration, Rocklin CDBG

5. Smiles Program - School Backpack & Christmas Program

12. Describe your experience with this type of program or project.

SVDP and KF provide services that support housing retention for at-risk individuals and families. KF serves clients whose issues may lead to homelessness such as DV, Maternal depression, trauma, ESL, and mental health struggles. AMIH is primarily a housing provider and will utilize their landlord liaison and housing coordination program with 15 housing coordinators to find and identify affordable units in Roseville/Rocklin. In addition, AMIH works in partnership with the Placer County Mobile Crisis Team to provide peer employment and emergency housing for individuals who are having a mental health crisis. The A.S.K. partnership will enhance a multi-prong approach that addresses homelessness directly as well as its underlying causes.

AMIH is certified in the evidence based "Ready to Rent" practice. Our Housing Coordinators provide these training's on a regular basis to help individuals with poor credit and rental history become better candidates for available housing. We also partner with Northern California Legal Services to provide eviction and credit repair. And lastly for clients with disabilities our SOAR liaison can assist with social security applications that are then fast tracked for approval.

13. Identify staff who will implement and manage the program or project.

Include their experience administering the activity or similar type of activities. If this is a collaborative effort, note the agency for each staff person. Attach resumes and job descriptions or duty statements.

AMIH A.S.K. staff: Housing Coordinators (Amber Haughn, Michaela Thompson), Housing Coordination Director (Vanessa Aguilar), Housing Supervisor (Miles Shelly) Data Analyst (Jason Winters), COO (Shane Libby), and Jennifer Price (CEO).

SVDP: Will use existing staff for the A.S.K. program including: Bookkeeper (Cheri Alejo), Office Manager (Desiree Orozco), and Executive Director (Rebecca Rush).

KF: Will use existing staff: CEO (Debbie Gabelich), Program Manager (Christina Hernandez), and a variety of Case Managers.

Benefits: By consolidating some program and administrative services, A.S.K. will use funding more efficiently, which will increase the program’s overall capacity. The scope of services provided by the agencies will ensure that the collaboration maximizes engagement with Roseville/Rocklin residents in need of services to improve outcomes. A.S.K. will ensure a warm hand-off of clients being referred to each other.

14. Describe your service area. CDBG funding is intended to benefit City of Roseville residents. HPRR funding is intended to benefit Roseville and Rocklin residents.

If you serve an area less than the entire city, explain. If you serve an area larger than the city, how will you identify costs to serve Roseville residents? How will you assure Roseville residents are referred by outside agencies? All agencies in the A.S.K. collaboration serve the Placer County region and provide services in the City of Roseville & Rocklin.

Residency for each participant is verified at program entry and documented on their HMIS intake forms. A.S.K. receives client referrals through partnerships with public and community based human services agencies that serve Roseville residents. We also receive referrals through schools, courts, law enforcement agencies, and other health care providers. In addition, A.S.K. agencies will use the Placer County By Name List through coordinated entry for referrals. A.S.K. reaches out to the community to raise awareness and accessibility.

KF has their main office located in Roseville and increased referrals from local schools, Roseville Utility and local Community Based Organizations. This has been further strengthened with participation in the housing collaborative and further collaborations with other members of that group, serving to assist clients with budgets and Ready-to-Rent programs. KF leverages the countywide collaborations and other in-house services to build capacity for clients served.

SVDP has their main office located in Roseville, conveniently located to supportive services provided by ASOC and the City of Roseville. SVDP primarily serves the Roseville/Rocklin area.

AMIH has their administrative office in Auburn, but we also have an office at 110 N Sunrise Blvd in Roseville. The AMIH service are is the Placer/Nevada region.

15. List all City of Roseville funding received within the last three (3) years including funding amount and status.

List as follows: PROGRAM/PROJECT NAME, SOURCE/TYPE, AWARD AMOUNT, AWARD DATE, EXPENDED AMOUNT, STATUS (planned, underway, complete, or canceled)
2022/2023: Rapid Rehousing & Homeless Prevention - $500,000 for the ASK program. Source: City of Roseville/Rocklin.

Status: Underway.
2022/2023: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status:

Underway.
2021/2022/2023: Rental Assistance - $400,500 (CDBG CV). Source: City of Roseville. Status: Underway. 2021/2022: Rapid Rehousing & Homeless Prevention - $250,000 for the ASK program. Source: City of Roseville. Status:

Complete.
2021/2022: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status: Complete. 2020/2021: Temporary rent & utility assistance with supportive services. Source: City of Roseville. $15,000. Status: Complete. 2020: Rapid Rehousing & Homeless Prevention - $250,000 for the ASK program. Source: City of Roseville. Status: Complete. 2019/2020: Housing Support Services. Source: City of Roseville. $15,000. Status: Complete.

16. Should the City award less than you have requested, how will this impact the program or project? Will you accept a lesser amount? Will goals be reduced? Will the program or project not be feasible? If A.S.K. receives less money than requested it will directly impact the number of participants that can be served. The number of individuals receiving short-term housing assistance will need to decrease as well as the amount of deliverable supportive services in proportion to any decrease in funding.

The funding from this application reaches the most vulnerable households in Roseville/Rocklin. This funding is a lifeline and can prevent extremely low income families from becoming homeless. This year we are requesting additional funds to assist KF & SVDP in particular. Each year, they fully expend the funds allocated to them in the first two quarters of the fiscal year.

This just identifies how many families in particular are in need of the homeless prevention funding to address high stress situations such as job loss and medical issues.

17. Explain how this program or project offers something different from what other agencies may offer, or are currently offering.

This program also differs from other agencies, in that our clients receive support after they are housed. The agencies involved often have long term relationships with participants and can continue to offer services utilizing other available funding. In addition, AMIH in particular has more housing coordinators than any other program. The AMIH team spends a significant amount of time on landlord recruitment and we provide weekly email updates on available housing to the nearly 500 participants on our wait lists. Housing is in short supply and we are constantly updating our clients on housing that isn't even on the open market yet due to our diligent efforts with landlords.

18. These funds must be used to benefit extremely low, very low, and low and moderate income persons. You must also collect and report demographic information on persons served. Describe your methods for documenting eligibility for services and collecting demographics.

If you are targeting a low-income area, please describe the area and how you determined it is low-income. If you are serving a population that is presumed to be low-income, please describe. Describe the tools you use to report on persons served.

AMIH, KF & SVDP will utilize the Homeless Management Information System for all incoming clients. This database will compile all data to comply with reporting requirements.

The intake paperwork captures the following data: demographics, income, income source, homeless status, location, and current housing placement or lack thereof. All participants from these programs will utilize the HMIS intake, update, and exit forms to compile demographic & income information to determine eligibility and to record any updates while enrolled in the A.S.K. program.

19. Are you currently participating in and using HMIS? Are you part of coordinated entry? (HOMELESS) If not, will you begin using HMIS if awarded funding? Will information on persons served under this award be entered into HMIS?
A.S.K. will use HMIS to count and monitor the participants in this program. AMIH, SVDP, and KF participate in HMIS and will enter their participants into HMIS. AMIH participates directly in Coordinated Entry. See #9 for more information about Coordinated Entry participation.

20. How many unduplicated persons are you projecting to serve THIS year (Jul-Jun)? How many of those will be Roseville residents?
If not underway, enter 0. Ignore the automatic total under the table you will see in preview and print.

21. How many unduplicated persons are you projecting to serve NEXT year (Jul-Jun) should you receive this award? How many of those will be Roseville residents?
Ignore the automatic total under the table you will see in preview and print.

22. What is your total cost to serve each unduplicated person? Amount funded by this grant? Ignore the automatic total under the table you will see in preview and print.

23. Describe the primary unit of service you will provide.

You will propose numbers in the following question. Examples include: meals, homes repaired, hours of service provided, shelter nights.

Shelter Nights

24. How many units of service (above) do you propose to provide? How many can be attributed to the funding requested?

25. This request will … (SERVICES, FACILITIES, HOMELESS) Select one

26. Describe all planning/predevelopment steps that have been completed to date. (FACILITIES) -answer not presented because of the answer to #1-

27. Is this project a multi-phased activity? (FACILITIES) -answer not presented because of the answer to #1-

28. Is this a new program/service, or an expansion or continuation of an existing program/service? (SERVICES,

HOMELESS, ECONOMIC DEVELOPMENT)

29. Enter the number of full-time and part-time jobs that will be created or retained. (ECONOMIC DEVELOPMENT) -answer not presented because of the answer to #1-

30. Enter the number of full-time and part-time jobs that will be created or retained FOR LOW-INCOME PERSONS. (ECONOMIC DEVELOPMENT)
-answer not presented because of the answer to #1-

31. Provide any additional information in the space below that you would like to be considered for this proposal.

If none, enter “none.”
1000 Total unduplicated persons
1000 Roseville unduplicated persons
2,000.00 2,000.00 TOTAL
1000 Total unduplicated persons
1000 Roseville unduplicated persons
2,000.00 2,000.00 TOTAL
1000 Total cost/person ($)
1000 Cost/person funded by this grant ($)
2,000.00 2,000.00 TOTAL
35000 Total units
27000 Units attributed to funding requested
62,000.00 62,000.00 TOTAL
Result in an increase in the current level of service provided, or increase the capacity of a facility.

Improve access to an existing service, or improve access to an existing facility.

Prevent a reduction in the current level of service provided, or reduction in the current capacity of a facility.

Correct a currently sub-standard level of service, or correct a sub-standard condition in a facility.

New
Expansion
Continuation
The goal of the A.S.K. collaboration was to create a true wraparound care system for residents who are homeless or facing homelessness by addressing issues that contribute to the problem and providing relevant support services that increase housing stability. A.S.K. recognizes the need for increased community collaboration to support the increasing demand for housing services. By bringing these three agencies together we continue reducing the number of homeless in the City of Roseville/Rocklin.

32. Have you completed the budget tab?

33. Have you uploaded all required documents?
Yes
Yes
Program/Project Budget top
Revenue/Sources Prior (Actual) Current (Budgeted) Proposed City of Roseville (this request) USD$ 250,000.00 USD$ 500,000.00 USD$ 600,000.00 ESG Placer COC USD$ 25,000.00 USD$ 100,000.00 USD$ 100,000.00 Placer County USD$ 25,000.00 USD$ 25,000.00 USD$ 25,000.00 ESG Cares USD$ 50,000.00 USD$ 50,000.00 USD$ 0.00
HHAP USD$ 0.00 USD$ 0.00 USD$ 25,000.00
Total USD$ 350,000.00USD$ 675,000.00USD$ 750,000.00
Expenses/Uses Prior (Actual) Current (Budgeted) Proposed One Time/Short Term Rental
Assistance USD$ 150,000.00 USD$ 350,000.00 USD$ 390,000.00 Hotel Vouchers USD$ 10,000.00 USD$ 3,825.00 USD$ 10,500.00 Application Fees USD$ 5,000.00 USD$ 11,375.00 USD$ 10,500.00 Case Manager Salaries USD$ 100,000.00 USD$ 175,000.00 USD$ 175,000.00 Deposits USD$ 38,000.00 USD$ 67,500.00 USD$ 83,000.00
Utilities USD$ 7,500.00 USD$ 11,800.00 USD$ 20,000.00
Job Training/Job Search USD$ 1,500.00 USD$ 2,500.00 USD$ 0.00 Telecommunications USD$ 600.00 USD$ 600.00 USD$ 600.00
Transportation USD$ 3,000.00 USD$ 4,259.00 USD$ 5,000.00 Administration USD$ 34,400.00 USD$ 48,141.00 USD$ 55,400.00 Total USD$ 350,000.00USD$ 675,000.00USD$ 750,000.00
Current less Prior
Change from Prior (Actual) to Current (Budgeted)
USD$ 325,000.00
Proposed less Current
Change from Current (Budgeted) to Proposed
USD$ 75,000.00
Program/Project Budget Narrative
In addition to this request for HPRR funding, this project will be leveraged by A.S.K. agencies as follows:

AMIH: Placer County Housing Coordinator contract, MHSA, ESG, CalWorks RRH, Bringing Families Home, HHAP, and AMIH general operations funds. These contracts provide funding for services to prevent homelessness, rapidly rehouse or permanently house individuals through vouchers in the community. All funding sources leverage each other and the participant will be placed in the housing program that is most applicable to their need. In addition, AMIH will utilize the services of their 13 other housing coordinators as matching funds ($910,000 value).

KF: Will leverage existing agency funds/funding to provide comprehensive support services that will not only help identify and refer for rapid rehousing, but help stabilize and provide resources to the families to avoid/prevent homelessness.

SVDP: Will leverage their food programs, staffing, employment programs, volunteers, and homeless assistance funds.

Documents top
Application ID: 427441
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Documents Requested * Required? Attached Documents *
Agency Adopted Budget for current year Agency Budget
Program/Project Proposed Budget
download template
Program Budget
Current Organizational Chart Org Chart
Authorized Signatory Page
download template
Authorized Signatory
Collaborator Commitment Letter(s)
Award Letter(s)
Other documents
1 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] EXHIBIT “B”
Performance Measures of Program Outcomes
The City and its grantees will track data on the performance measures as described below. The City will require grantees to collect this information from project participants at program entry and at program exit, or as needed based on timing of submittal of monitoring reports, whichever occurs first. Grantees that do not measure progress or do not make notable progress through the services provided will rank lower or may not be considered for potential future funding rounds.

Grantees must utilize the Homeless Management Information System (“HMIS”) intake, update, and exit forms.

Measurement 1: How many people were served?
x # of people served and demographics
Measurement 2: How many secured housing?
x % and # of people who successfully secure housing, separated into transitional or residential treatment facility and permanent housing
x Cost/benefit ratio (number of clients exited to permanent housing/program cost) x Length of time from program entry to securing permanent housing Measurement 3: What are the long-term benefits? Are there any impacts to other services? Housing:
x % and # of people who retain permanent housing at 6 month intervals from placement in permanent housing or obtain permanent housing after time in transitional or residential treatment
Income and Benefits:
x % and # of participants receiving monthly income (employment or permanent benefit) x % and # of participants receiving CalFresh
x % and # of participants receiving General Assistance
x % and # of people with health insurance
Physical and Behavioral Health:
x % and # of emergency care visits
x % and # of days in psychiatric hospitalization
Criminal Justice Involvement:
x % and # of days in jail
x % and # of arrests/tickets
2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078838.DOCX: 5/30/2023] Measurement 4: Please provide narrative information regarding your local partnerships and how you collaborate with other partners and referral agencies to increase service delivery efficiency and decrease service duplication in Roseville and Rocklin.

Measurement 5: Are participants of your program properly entered and updated in the HMIS database?
Use of Funding: A summary report regarding use of the program grant funding will be required with each monitoring report as well, including a final report on the use of funds.

Performance measurements that are unrelated to a given program can be waived at the discretion of City housing staff.

RESOLUTION NO. 23-276

APPROVING A GRANT AGREEMENT FOR HOMELESS PREVENTION AND RAPID

REHOUSING SERVICES, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE

GATHERING INN, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Grant Agreement for Homeless Prevention and Rapid Rehousing Services, by and between the City of Roseville and The Gathering Inn, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Grant Agreement for Homeless Prevention and Rapid Rehousing Services is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/23]

GRANT AGREEMENT FOR HOMELESS PREVENTION

AND RAPID REHOUSING SERVICES
THIS GRANT AGREEMENT, is made and entered into this ___ day of ___________, 20__, by and between the City of Roseville acting in its role as the Housing Successor, a municipal corporation ("CITY"), and The Gathering Inn, a California non-profit corporation ("GRANTEE").

W I T N E S S E T H:

WHEREAS, pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court’s decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Cal. 4th 231 (2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the Redevelopment Agency of the City of Roseville (“RDA”) transferred to the control of the Successor Agency of the RDA (“Successor Agency”) by operation of law; and
WHEREAS, pursuant to Health and Safety Code Section 34179.7, the California Department of Finance (“DOF”) issued a finding of completion to the Successor Agency on August 30, 2013; and
WHEREAS, funds in the Low and Moderate Income Housing Asset Fund were subsequently transferred from the Successor Agency to CITY to use in its role as Housing Successor; and
WHEREAS, Section 34176.1(a)(2) of the California Health and Safety Code authorizes Housing Successors, after meeting certain obligations, to expend up to two-hundred and fifty 2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services; and
WHEREAS, CITY has been granted additional funds for homeless prevention and rapid rehousing services through the Department of Housing and Community Development’s Permanent Local Housing Allocation program; and
WHEREAS, GRANTEE has applied for a grant from these funds in response to CITY’s Notice of Funding Availability; and
WHEREAS, the Grant Application is attached as Exhibit “A” to this Grant Agreement and is incorporated herein by this reference; and
WHEREAS, CITY, after meeting the required obligations and acting in its role as the Housing Successor, desires to grant GRANTEE two hundred fifty thousand dollars ($250,000) for homeless prevention and rapid rehousing services pursuant to the terms and conditions of this Grant Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Grant. CITY hereby authorizes a grant to GRANTEE in the amount of two hundred fifty thousand dollars ($250,000) for homeless prevention and rapid rehousing services.

3. Eligible Services. GRANTEE may only expend the grant on the homeless prevention and rapid rehousing services identified in the Grant Application. Grant funds may 3 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] only be used to serve households with incomes not exceeding thirty percent (30%) of area median income, as determined by Department of Housing and Community Development guidelines. Grant funds may not be used for health or mental health services, food, clothing, emergency shelter, or other services that do not directly assist an individual with avoiding or exiting homelessness. All services shall be performed in a manner satisfactory to CITY’s Economic Development Director.

No other fund of CITY, including without limitation its general fund, shall be liable for any payment under this Grant Agreement, nor is the taxing power of CITY pledged in any manner.

7. No Assignment. This Grant Agreement is not assignable by GRANTEE either in whole or part.

8. Time is of the Essence. Time is of the essence of this Grant Agreement. 4 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023]

13. Audit. CITY may at any time require an audit of GRANTEE's financial and program records.

16. Fair Employment. GRANTEE shall comply with the provision of the Fair Employment and Housing Act (Government Code § 12900, et seq.), the regulations promulgated thereunder (2 CCR § 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, 6 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] Title 2 of the Government Code (§ 11135-11139.5) and the regulations or standards adopted by the State to implement such article.

18. Termination by CITY. CITY may terminate this Grant Agreement in whole or part upon ten (10) days prior written notice to GRANTEE for any of the following reasons:

A. GRANTEE fails to proceed for whatever reason with the services in the manner set forth in this Grant Agreement.

B. CITY deems this Grant Agreement is not satisfactorily being performed.

C. If any portion of this Grant Agreement is assigned without prior written approval of CITY.
7 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023]

19. No Waiver of Breach. No waiver of any breach of this Grant Agreement by CITY shall be held to be a waiver of any other or subsequent breach.

22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

8 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] CITY OF ROSEVILLE, a THE GATHERING INN, a
municipal corporation California non-profit corporation BY: ______________________________ BY:__________________________

DOMINICK CASEY
City Manager its:___________________________
ATTEST: and
BY: ______________________________ BY:__________________________

CARMEN AVALOS
City Clerk its:___________________________
APPROVED AS TO FORM:

BY: ______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: ______________________________

MELISSA ANGUIANO
Economic Development Director
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/23] EXHIBIT “A”
Grant Application
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City of Roseville
Housing Division
2023/24 CDBG and HPRR Funding Application
Deadline: 2/6/2023
The Gathering Inn
TGI - HPRR Housing Services
Jump to: Pre-Application Questionnaire Funding Application Program/Project Budget Documents USD$ 341,800.00 Requested
USD$ 1,300,000 Total cost of the program or
project
Submitted: 2/5/2023 6:37:17 PM (Pacific)
Project Contact
Rolande Tellier
[email protected]
Tel: 9166625351
Additional Contacts
[email protected]
The Gathering Inn
201 Berkeley Ave
Roseville, CA 95678
United States
President and CEO
Keith Diederich
[email protected]
Telephone 916-791-9355
Fax
Web www.thegatheringinn.com
EIN 84-1657746
UEI JSK9ML95RU75
SAM
Expires
Pre-Application Questionnaire top
Primary Applicant

1. Which type of applicant entity are you?
Select one.

2. Have you received any grant funding from the City of Roseville before?

3. Which grant types has your agency received before?
Check all that apply. From any source or agency.

Non-profit (501c3/c4)
Public agency
Multi-agency Collaborative – Non-profit
Multi-agency Collaborative – Non-profit/Public Agency
Other:

Yes
No
CDBG
REACH/Citizen’s Benefit Fund
Homeless Prevention and Rapid Re-Housing
Other homeless funds (McKinney-Vento or other)
Other:

Application Summary Description

4. Briefly describe the proposed program or project.

Requested funds will support housing services provided by TGI's housing coordinator and case managers.

Co-Applicant/Collaborating Agency

5. If this is a collaborative application, how many agencies are involved? Tick "0" if this is *not* a collaborative application.

6. List the collaborating agencies (Enter "none" if none.) Enter agency name and DUNS# if assigned
None

7. Which funding source are you requesting?
Select one

8. Indicate the type of activity. You may select only one.

Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.

Public Services (not including services for homeless persons) Public Facilities
Economic Development
Housing (not including housing and shelter for homeless persons)

2. Describe the program or project.

What is the service you will provide or the project you will complete? How will it happen and when? What will be the result? Who will benefit and how? What are the goals and objectives? TGI employs 3 FTE Case Managers to work directly with our homeless guests at our South Placer location. Case Manager's specific duties include the following:
- Interview incoming guests and perform a needs assessment to identify each guest's barriers to obtaining housing and determine needs. This information is used to collaborate with the guest to develop a specific plan to connect them to the services and support necessary to ready them for housing. - After initial intake, case managers meet and follow up with each guest regularly on at least a weekly basis. - Provide transportation for guests to and from appointments related to their medical, housing or employment needs.

The Housing Coordinator works directly with guests in all of TGI's programs, including the shelters, medical respite and permanent supportive housing. The Housing Coordinator's role includes but is not limited to assisting case managers and guests with maintaining an inventory of current available housing vouchers, participating in collaborative meetings with other agencies on Built for Zero, case conferencing, and monitoring the long-stayers and veteran's by names lists; assisting guests with completing housing applications, building a database of landlords TGI works with, identifying and reaching out to new landlords interested in partnering with TGI, and providing housing readiness courses (Ready to Rent). Once a housing opportunity is identified the housing coordinator accompanies the guest to housing inspections, and provides assistance with deposit and first month's rent. The housing coordinator works with TGI's donations coordinator to secure needed furniture and household items the guest may need for move-in.

3. Location(s) where services will be provided or project will be completed.

Include administrative offices if services will also be provided there or from there. Provide street address, city, and ZIP code.

The Housing Coordinator is based at TGI's South Placer campus at 201 Berkeley Ave., Roseville, CA 95678, but works collaboratively with all case managers in all of TGIs service locations.

5. When will the program or project begin?
If underway as of application, enter “underway.”
Underway

6. When will the program or project be completed?
Services must be completed no later than June 30 of the award fiscal year.

June 30, 2024

7. What are the specific costs to be funded with this request? Identify the types of costs and amounts. Salary, and for whom? Materials, what type and quantity? Equipment, specifications? How will funding these costs meet the goals and objectives described in this request? Requested funding will support the following positions (inclusive of taxes and benefits):
(3) Case Managers @ $59,350/year = $178,050
(1) Housing Coordinator @ $62,400/year
In addition, funding will provide for rapid rehousing activities including application fees, deposits, attaining documentation, hotel vouchers, landlord incentives, Ready to Rent certification and participant materials, and other activities to assist guests in crisis or in danger of losing current housing:
$100,000

8. If this is a collaborative application, describe the collaboration being utilized for the proposed program or project.

N/A

9. Describe your other collaboration with other agencies, including non-profit and public agencies.

Do you participate in the local Continuum of Care (CoC) and/or coordinated entry efforts? Do you provide/accept referrals? Do you participate in other coordinating bodies or work with service/business/government organizations? Homeless Prevention and Rapid Re-housing
Other Homeless Services (including shelter)
TGI participates in the CoC for Placer County, and holds a position on the board of directors.

Beginning in January, 2022 TGI was contracted with both Anthem Blue Cross and CA Health and Wellness to provide Community Supports under the CalAIM initiative. TGI is approved to accept referrals for and provide the following services:
- Housing Transition and Navigation Services
- Housing Deposit Services
- Housing Tenancy and Sustaining Services
- Recuperative Care / Medical Respite
- Day Habilitation
TGI has had a long-standing relationship with Placer County HHS, Placer and Roseville Housing Authorities, Placer County Probation, Sutter Health and Kaiser and numerous church partners

10. Describe your use of volunteers.

How do volunteers contribute to your efforts overall and to this program or project specifically? Our volunteers demonstrate the heart of The Gathering Inn. They invest their time and talent to impact the lives of our guests, assure them of their value, and encourage their growth. Our South Placer program wouldn't exist without our network of over 20 hosting churches who provide food, shelter & fellowship 365 nights each year. Similarly, our Mid Placer program is upheld by numerous devoted volunteer groups from the community who daily provide and cook dinner for our guests in our 53-foot professional, mobile kitchen. Our dedicated volunteers also assist in our bi-weekly clothing closet, maintenance of our Roseville location and permanent supportive housing, fundraising & daytime resource center. Doctors and nurses donate their time to provide free on-site medical care to guests & low-income community members. All in all, our volunteers nurture friendship, encourage well-being and offer tangible proof that the guests we serve aren’t invisible to the community, but are indeed valued

11. Describe your history and experience providing services to the community.

Be sure to include the number of years in operation and summary of major accomplishments.

TGI has been in operation since 2004, starting as a winter-only shelter with a small but dedicated group of local churches. We have experienced significant growth over the years, particularly since 2015. Some of TGI's major accomplishments during that time include establishing a Resource Center for day services providing food, showers and access to computers; acquiring and managing permanent supportive housing in various communities in the county; establishing an Interim Care (medical respite) Program in 2009 through a partnership with Sutter Health which provides medical respite for people experiencing homelessness after discharge from a hospital stay; and starting in 2019, operation of the county's only emergency shelter, located in Auburn.

12. Describe your experience with this type of program or project.

If this is a new program or project, your experience with similar programs and projects. If this addresses homelessness, what is your knowledge of issues and needs specific to homeless persons, including families and those at risk of homelessness? The Gathering Inn has been successfully operating our nomadic shelter for nearly 18 years. We participate in and facilitate the local Built For Zero effort. Some of our employees have lived experience and can easily relate and assist our homeless guests as they have first-hand knowledge of what our guests are experiencing. Many of our employees have been with the organization for several years and have gained knowledge of homeless issues through their employment, training, working with our guests & other collaborating agencies.

13. Identify staff who will implement and manage the program or project.

Rolande Tellier, Senior Director of Programs - provides overall direction to all TGI programs Nicole Fernandez, Program Director, South Placer - provides day to day management of all services provided at the Roseville shelter location.

Lindsey DeLaMare and Stephen Dixon - Case Managers - provide one on one case plan development and management to guests at the South Placer (Roseville) location.

Sherice Martin - Housing Coordinator - manages all housing coordination and rapid rehousing activities; manages church partner schedule; develops and fosters landlord relations

14. Describe your service area. CDBG funding is intended to benefit City of Roseville residents. HPRR funding is intended to benefit Roseville and Rocklin residents.

If you serve an area less than the entire city, explain. If you serve an area larger than the city, how will you identify costs to serve Roseville residents? How will you assure Roseville residents are referred by outside agencies? The Gathering Inn serves any man, woman, child or family experiencing homelessness in Placer County. As part of the intake process for all of our guests, we identify their city of residence prior to becoming homeless. In this way, we are able to identify which guests came from Roseville and then track the cost associated with serving those guests. All data pertaining to guests is captured in the Homeless Management Information System (HMIS).

15. List all City of Roseville funding received within the last three (3) years including funding amount and status.

List as follows: PROGRAM/PROJECT NAME, SOURCE/TYPE, AWARD AMOUNT, AWARD DATE, EXPENDED AMOUNT, STATUS (planned, underway, complete, or canceled)
2022/2023-TGI Emergency Shelter Program - City of Roseville CDBG $15,000 Awarded - Underway 2022/2023- TGI Dental Care - City of Roseville CDBG $15,000 Awarded - Underway 2022/2023- TGI Emergency Shelter Program, Office Sound Proofing - City of Roseville CDBG $25,100 Awarded - Underway 2022/2023- TGI Emergency Shelter Program - City of Roseville HPRR $221,000 2021/2022 - TGI Emergency Shelter Program - City of Roseville CBT-REACH $27,612 awarded - Complete 2021/2022 - TGI Emergency Shelter Program - City of Roseville CDBG $15,000 awarded - Complete 2021/2022 - TGI Mental Health Clinician - City of Roseville CDBG $15,000 awarded - Complete 2020/2021 - TGI Emergency Shelter Program - City of Roseville CBF $39,375 awarded - Expended - Complete 2020/2021 - TGI Emergency Shelter Program - City of Roseville CDBG $15,000 awarded - Expended - Complete 2020/2021 - TGI Mental Health Clinician - City of Roseville CDBG $15,000 awarded - Expended - Complete 2020/2022 - City of Roseville HPRR $150,000 awarded - Underway

16. Should the City award less than you have requested, how will this impact the program or project? Will you accept a lesser amount? Will goals be reduced? Will the program or project not be feasible? We hope The City of Roseville would fully fund our request but TGI would continue providing comprehensive homeless services by identifying alternative sources of income. TGI has always been vigilant about maintaining diversified sources of funding as we are acutely aware that no funding source is guaranteed to continue from one year to the next.

17. Explain how this program or project offers something different from what other agencies may offer, or are currently offering.

The Gathering Inn performs a detailed intake process with all our homeless guests, and collects a number of data points including: sources of income, amount of income, ethnicity, gender and length of homelessness. This intake process verifies our program participants' low income status. The intake process also provides data regarding our guests' background including; self-reported mental health conditions, whether they have been incarcerated, have been in treatment previously, have an existing medical condition, have a substance abuse problem or have received or are receiving government financial assistance. We would continue to use this system to count & monitor the beneficiaries of our programs. We have been utilizing the HMIS data management system for the past several years and have recently expanded its use to include tracking case management plans, notes & outcomes for our guests. TGI's Director of Data Management is specifically responsible for all guest demographic and statistical reporting and has vastly improved the timeliness, accuracy and efficiency of data collection over the past year.

19. Are you currently participating in and using HMIS? Are you part of coordinated entry? (HOMELESS) If not, will you begin using HMIS if awarded funding? Will information on persons served under this award be entered into HMIS?
We have been utilizing the HMIS data management system for the past several years and have recently expanded its use to include tracking case management plans, notes & outcomes for our guests. Our Director of Data Systems is specifically responsible for all guest demographic and statistical reporting and has vastly improved the timeliness, accuracy and efficiency of data collection over the past year. All referrals for incoming guests and housing referrals are processed through HMIS.

22. What is your total cost to serve each unduplicated person? Amount funded by this grant? Ignore the automatic total under the table you will see in preview and print.

23. Describe the primary unit of service you will provide.

You will propose numbers in the following question. Examples include: meals, homes repaired, hours of service provided, shelter nights.

Unduplicated homeless individuals served

24. How many units of service (above) do you propose to provide? How many can be attributed to the funding requested?

25. This request will … (SERVICES, FACILITIES, HOMELESS) Select one

26. Describe all planning/predevelopment steps that have been completed to date. (FACILITIES) -answer not presented because of the answer to #1-

27. Is this project a multi-phased activity? (FACILITIES) -answer not presented because of the answer to #1-

28. Is this a new program/service, or an expansion or continuation of an existing program/service? (SERVICES,

HOMELESS, ECONOMIC DEVELOPMENT)

29. Enter the number of full-time and part-time jobs that will be created or retained. (ECONOMIC DEVELOPMENT) -answer not presented because of the answer to #1-

30. Enter the number of full-time and part-time jobs that will be created or retained FOR LOW-INCOME PERSONS. (ECONOMIC DEVELOPMENT)
-answer not presented because of the answer to #1-

31. Provide any additional information in the space below that you would like to be considered for this proposal.

If none, enter “none.”
283 Total unduplicated persons
225 Roseville unduplicated persons
508.00 TOTAL
325 Total unduplicated persons
250 Roseville unduplicated persons
575.00 TOTAL
3550 Total cost/person ($)
1050 Cost/person funded by this grant ($)
4,600.00 TOTAL
325 Total units
97 Units attributed to funding requested
422.00 TOTAL
Result in an increase in the current level of service provided, or increase the capacity of a facility.

Improve access to an existing service, or improve access to an existing facility.

Prevent a reduction in the current level of service provided, or reduction in the current capacity of a facility.

Correct a currently sub-standard level of service, or correct a sub-standard condition in a facility.

New
Expansion
Continuation
* ZoomGrants™ is not responsible for the content of uploaded documents.

None

32. Have you completed the budget tab?

33. Have you uploaded all required documents?
Yes
Yes
Program/Project Budget top
Revenue/Sources Prior (Actual) Current (Budgeted) Proposed City of Roseville (this request) USD$ 221,700.00 USD$ 341,800.00 USD$ 341,800.00 Total USD$ 221,700.00 USD$ 341,800.00 USD$ 341,800.00
Expenses/Uses Prior (Actual) Current (Budgeted) Proposed Salaries USD$ 165,360.00 USD$ 193,440.00 USD$ 193,440.00 Benefits USD$ 35,170.00 USD$ 48,360.00 USD$ 48,360.00
Materials
Equipment
Rent
Utilities
Rapid Rehousing funds USD$ 75,000.00 USD$ 100,000.00 USD$ 100,000.00 Total USD$ 275,530.00 USD$ 341,800.00 USD$ 341,800.00
Current less Prior
Change from Prior (Actual) to Current (Budgeted)
USD$ 120,100.00
Proposed less Current
Change from Current (Budgeted) to Proposed
USD$ 0.00
Program/Project Budget Narrative
Funding will support the following positions (inclusive of benefits) (3) Case Managers @ $59,350/year = $178,050
(1) Housing Coordinator @ $62,400/year
In addition, funding will provide for rapid rehousing activities including application fees, deposits, attaining documentation, hotel vouchers, landlord incentives, Ready to Rent certification and participant materials, and other activities to assist guests in crisis or in danger of losing current housing:
$100,000
Documents top
Documents Requested * Required? Attached Documents *
Agency Adopted Budget for current year South Placer budget Program/Project Proposed Budget
download template
Program budget
Current Organizational Chart TGI Org Chart
Authorized Signatory Page
download template
Authorized Signatory
Collaborator Commitment Letter(s)
Award Letter(s)
Other documents
Application ID: 428971
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1 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] EXHIBIT “B”
Performance Measures of Program Outcomes
The City and its grantees will track data on the performance measures as described below. The City will require grantees to collect this information from project participants at program entry and at program exit, or as needed based on timing of submittal of monitoring reports, whichever occurs first. Grantees that do not measure progress or do not make notable progress through the services provided will rank lower or may not be considered for potential future funding rounds.

Grantees must utilize the Homeless Management Information System (“HMIS”) intake, update, and exit forms.

Measurement 1: How many people were served?
• # of people served and demographics
Measurement 2: How many secured housing?
• % and # of people who successfully secure housing, separated into transitional or residential treatment facility and permanent housing
• Cost/benefit ratio (number of clients exited to permanent housing/program cost) • Length of time from program entry to securing permanent housing Measurement 3: What are the long-term benefits? Are there any impacts to other services? Housing:
• % and # of people who retain permanent housing at 6 month intervals from placement in permanent housing or obtain permanent housing after time in transitional or residential treatment
Income and Benefits:
• % and # of participants receiving monthly income (employment or permanent benefit) • % and # of participants receiving CalFresh
• % and # of participants receiving General Assistance
• % and # of people with health insurance
Physical and Behavioral Health:
• % and # of emergency care visits
• % and # of days in psychiatric hospitalization
Criminal Justice Involvement:
• % and # of days in jail
• % and # of arrests/tickets
2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078839.DOCX: 5/30/2023] Measurement 4: Please provide narrative information regarding your local partnerships and how you collaborate with other partners and referral agencies to increase service delivery efficiency and decrease service duplication in Roseville and Rocklin.

Performance measurements that are unrelated to a given program can be waived at the discretion of City housing staff.

RESOLUTION NO. 23-277

APPROVING A GRANT AGREEMENT FOR HOMELESS PREVENTION AND RAPID

REHOUSING SERVICES, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE

UNITY CARE GROUP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT

ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a Grant Agreement for Homeless Prevention and Rapid Rehousing Services, by and between the City of Roseville and The Unity Care Group, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Grant Agreement for Homeless Prevention and Rapid Rehousing Services is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/23]

GRANT AGREEMENT FOR HOMELESS PREVENTION

AND RAPID REHOUSING SERVICES
THIS GRANT AGREEMENT, is made and entered into this ___ day of ___________, 20__, by and between the City of Roseville acting in its role as the Housing Successor, a municipal corporation ("CITY"), and The Unity Care Group, a California non-profit corporation ("GRANTEE").

W I T N E S S E T H:

WHEREAS, pursuant to Health and Safety Code Section 34175(b) and the California Supreme Court’s decision in California Redevelopment Association, et al. v. Ana Matosantos, et al. (53 Cal. 4th 231 (2011)), on February 1, 2012, all assets, properties, contracts, leases, books and records, buildings, and equipment of the Redevelopment Agency of the City of Roseville (“RDA”) transferred to the control of the Successor Agency of the RDA (“Successor Agency”) by operation of law; and
WHEREAS, pursuant to Health and Safety Code Section 34179.7, the California Department of Finance (“DOF”) issued a finding of completion to the Successor Agency on August 30, 2013; and
WHEREAS, funds in the Low and Moderate Income Housing Asset Fund were subsequently transferred from the Successor Agency to CITY to use in its role as Housing Successor; and
WHEREAS, Section 34176.1(a)(2) of the California Health and Safety Code authorizes Housing Successors, after meeting certain obligations, to expend up to two-hundred and fifty 2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/2023] thousand dollars ($250,000) per fiscal year for homeless prevention and rapid rehousing services; and
WHEREAS, CITY has been granted additional funds for homeless prevention and rapid rehousing services through the Department of Housing and Community Development’s Permanent Local Housing Allocation program; and
WHEREAS, GRANTEE has applied for a grant from these funds in response to CITY’s Notice of Funding Availability; and
WHEREAS, the Grant Application is attached as Exhibit “A” to this Grant Agreement and is incorporated herein by this reference; and
WHEREAS, CITY, after meeting the required obligations and acting in its role as the Housing Successor, desires to grant GRANTEE one hundred twenty-three thousand, seven hundred ninety-four dollars ($123,794) for homeless prevention and rapid rehousing services pursuant to the terms and conditions of this Grant Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Grant. CITY hereby authorizes a grant to GRANTEE in the amount of one hundred twenty-three thousand, seven hundred ninety-four dollars ($123,794) for homeless prevention and rapid rehousing services.

3. Eligible Services. GRANTEE may only expend the grant on the homeless prevention and rapid rehousing services identified in the Grant Application. Grant funds may only be used to serve households with incomes not exceeding thirty percent (30%) of area median income, as determined by Department of Housing and Community Development guidelines. Grant funds may not be used for health or mental health services, food, clothing, emergency shelter, or other services that do not directly assist an individual with avoiding or exiting homelessness. All services shall be performed in a manner satisfactory to CITY’s Economic Development Director.

No other fund of CITY, including without limitation its general fund, shall be liable for any payment under this Grant Agreement, nor is the taxing power of CITY pledged in any manner.

7. No Assignment. This Grant Agreement is not assignable by GRANTEE either in whole or part.

8. Time is of the Essence. Time is of the essence of this Grant Agreement.

13. Audit. CITY may at any time require an audit of GRANTEE's financial and program records.

16. Fair Employment. GRANTEE shall comply with the provision of the Fair Employment and Housing Act (Government Code § 12900, et seq.), the regulations promulgated thereunder (2 CCR § 10000, et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (§ 11135-11139.5) and the regulations or standards adopted by the State to implement such article.

18. Termination by CITY. CITY may terminate this Grant Agreement in whole or part upon ten (10) days prior written notice to GRANTEE for any of the following reasons:

A. GRANTEE fails to proceed for whatever reason with the services in the manner set forth in this Grant Agreement.
7 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/2023] B. CITY deems this Grant Agreement is not satisfactorily being performed.

C. If any portion of this Grant Agreement is assigned without prior written approval of CITY.

19. No Waiver of Breach. No waiver of any breach of this Grant Agreement by CITY shall be held to be a waiver of any other or subsequent breach.

22. Integrated Agreement. This is an integrated agreement and contains all of the terms, considerations, understanding and promises of the parties. It shall be read as a whole.

8 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/2023] CITY OF ROSEVILLE, a THE UNITY CARE GROUP, a
municipal corporation California non-profit corporation BY: ______________________________ BY:__________________________

DOMINICK CASEY
City Manager its:___________________________
ATTEST: and
BY: ______________________________ BY:__________________________

CARMEN AVALOS
City Clerk its:___________________________
APPROVED AS TO FORM:

BY: ______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: ______________________________

MELISSA ANGUIANO
Economic Development Director
___________________

MELISSA ANGUIA
[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/23] EXHIBIT “A”
Grant Application
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City of Roseville
Housing Division
2023/24 CDBG and HPRR Funding Application
Deadline: 2/6/2023
The Unity Care Group
Housing Navigation for Transition Age Youth
Jump to: Pre-Application Questionnaire Funding Application Program/Project Budget Documents USD$ 123,794.00 Requested
USD$ 295,485 Total cost of the program or
project
Submitted: 2/5/2023 2:30:36 PM (Pacific)
Project Contact
Sherry Bruning
[email protected]
Tel: 4087616547
Additional Contacts
[email protected]
The Unity Care Group
1400 Parkmoor Ave Ste 115
San Jose, CA 95126
United States
Chief Executive Officer
Sheila Mitchell
[email protected]
Telephone 408-971-9822
Fax
Web www.unitycare.org
EIN 77-0323115
UEI D41KDBL3E7M1
SAM Expires
Pre-Application Questionnaire top
Primary Applicant

1. Which type of applicant entity are you?
Select one.

2. Have you received any grant funding from the City of Roseville before?

3. Which grant types has your agency received before?
Check all that apply. From any source or agency.

Non-profit (501c3/c4)
Public agency
Multi-agency Collaborative – Non-profit
Multi-agency Collaborative – Non-profit/Public Agency
Other:

Yes
No
CDBG
REACH/Citizen’s Benefit Fund
Homeless Prevention and Rapid Re-Housing
Other homeless funds (McKinney-Vento or other)
Other:

Application Summary Description

4. Briefly describe the proposed program or project.

Unity Care Group’s housing navigation program will support transition age youth residing in the cities of Roseville and Rocklin in identifying and securing permanent housing before they exit foster care, reducing the risk of homelessness in this population. We will serve residents of our existing Roseville and Rocklin housing and youth outside of Unity Care as relevant.

Our Director of Housing will supervise program implementation and direct services will be delivered by a Housing Specialist.

Co-Applicant/Collaborating Agency

5. If this is a collaborative application, how many agencies are involved? Tick "0" if this is *not* a collaborative application.

6. List the collaborating agencies (Enter "none" if none.) Enter agency name and DUNS# if assigned
None

7. Which funding source are you requesting?
Select one

8. Indicate the type of activity. You may select only one.

Some answers will not be presented because they are not part of the selected group of questions based on the answer to #1.

Public Services (not including services for homeless persons)

2. Describe the program or project.

What is the service you will provide or the project you will complete? How will it happen and when? What will be the result? Who will benefit and how? What are the goals and objectives? The proposed program is designed to support transition age youth (TAY) within the cities of Roseville and Rocklin to identify and obtain permanent housing they can afford before they exit foster care so that they are not at-risk for becoming homeless.

Our staff will help youth on their paths to becoming independent and securing their own leases. We will serve the youth living in our current Roseville and Rocklin housing and will be able to provide services to those outside of Unity Care as well. We will provide culturally appropriate, individualized, age-appropriate, trauma-informed services. All of Unity Care’s services operate from a person-centered philosophy, considering each young person’s culture, background, history of trauma, learning style, needs, and behavior challenges.

Youth exiting foster care have an astronomically higher rate of homelessness than their non-foster peers and it is essential that foster youth-serving agencies such as Unity Care offer relevant services to reduce this risk. The proposed housing navigation program will be supervised by Unity Care’s Director of Housing and we will hire a Housing Specialist to provide the majority of the direct services for youth. All services will be culturally sensitive, trauma-informed, and provided by staff with expertise in delivering services to vulnerable youth populations. Staff must pass a background check and participate in extensive Unity Care initial and ongoing training, which includes our research-based Transcultural Engagement Model (TEM) framework. This model is designed to enhance proficiency by ensuring staff are educated about the importance of having an historical understanding and appreciation for what shapes the values, traditions, culture and mindset of youth, families, and communities, educating staff members to effectively engage and build trust.

Upon identifying a program candidate or receiving a referral, the Housing Specialist will engage the youth as quickly as possible. Navigation services will be implemented using youth and family-centered, strengths-based strategies to ensure engagement. The Housing Specialist will conduct a housing assessment, develop a housing plan tailored to each individual youth’s needs, help the youth identify housing for which they qualify, assist in filling out housing applications. Services will also include help with move-in and other costs that could impact housing stability if not addressed, assessing and supporting youth periodically to ensure readiness for independent housing, and connecting them with services that can support housing security.

Goals and objectives include providing housing navigation services to 30 Roseville and Rocklin youth annually that reduce their risk for becoming homeless. The impact will include reducing or eliminating barriers to accessing permanent housing, improving client capacity to become independent, and enhancing the capacity of youth served to identify and obtain needed resources.

3. Location(s) where services will be provided or project will be completed.

Include administrative offices if services will also be provided there or from there. Provide street address, city, and ZIP code.

Services will be provided at Unity Care’s Administrative Office for Placer County located at 1224 Coloma Way, Suite 190, Roseville, CA 95661. This location is Medi-Cal certified.

Services can also be provided in the community in Roseville or Rocklin and, if needed at our transitional housing locations in Roseville and Rocklin at the following addresses:
5327 Brookfield Circle Rocklin, CA 95677 (transitional housing for males ages 18-20) 6462 Cormorant Circle Rocklin, CA 95765 (transitional housing for females ages 16-20) 5415 S Grove St Rocklin, CA 95677 (scattered site - apartments for young adults) 1396 Skibbereen Way Rocklin, CA 95765 transitional housing for youth ages 16-20) 8288 Sienna Loop Roseville, Ca 95678 (transitional housing for males ages 16-20)

4. What is the program's/project's current status?
Is it still being planned? Is it underway? Is it ready to receive funding? Is the program or project seasonal? What will need to be done before the program or project can start?
This is an expansion of an existing Unity Care program into Placer County that will benefit Roseville and Rocklin. While it is being implemented other areas, the program is in the planning stage in Placer County. Funds would allow us to offer housing navigation for youth in Roseville and Rocklin, ensuring that our continuum of housing services is provided equitably across all regions. The program will support young people while living in transitional housing to identify and plan for permanent housing solutions and avoid the homelessness that 50% of youth are exposed to upon exiting foster care. Currently, all funding for such services is regional; without regional or local investment, Unity Care is unable to replicate this service component in every area. The existing program has a Director and Housing Specialists that work in the Bay Area Region. The proposed Public Facilities
Economic Development
Housing (not including housing and shelter for homeless persons) Homeless Prevention and Rapid Re-housing
Other Homeless Services (including shelter)
program would add a Housing Specialist for the Roseville/Rocklin area, home to the majority of our NorCal region clients.

5. When will the program or project begin?
If underway as of application, enter “underway.”
July 1, 2023

6. When will the program or project be completed?
Services must be completed no later than June 30 of the award fiscal year.

June 30, 2024

Staffing costs for the Housing Director to spend 5% of his time supporting the program ( $5,000); 1 FTE Housing Specialist Roseville/Rocklin($60,000), and employee taxes and benefits ($16,250). These are key staff in providing the services described herein.

Small allocations for equipment, such as 1 laptop computer for the Housing Specialist and a cell phone are included, as is mileage for driving to our various sites in Roseville and Rocklin, and staff training.

The request would also support a $25,000 flexible housing fund (an average of $833 per client), which includes monies designed to reduce the likelihood of homelessness for a youth, such as funds for security deposits and rent.

Indirect costs, calculated at 10% - a lowered rate than our standard, include a proportion of costs for Administration, Finance, HR, Compliance, IT, and agency-related overhead. All of these costs support providing the various housing navigation supports described in this application.

8. If this is a collaborative application, describe the collaboration being utilized for the proposed program or project.

Not applicable.

9. Describe your other collaboration with other agencies, including non-profit and public agencies.

Do you participate in the local Continuum of Care (CoC) and/or coordinated entry efforts? Do you provide/accept referrals? Do you participate in other coordinating bodies or work with service/business/government organizations? Unity Care has developed effective protocols for working with community stakeholders, and our staff are members of a wide variety of collaborative groups and councils. For example, Unity Care currently has relationships with Child Welfare Services and Probation in Placer County and is invited to collaborative meetings. We will leverage the relationships built over the past 13 years of service provision in Placer County to provide a continuum of support for the youth to be served. We will collaborate with local housing providers and explore the most effective ways to continue working with the Homeless Resource Council of the Sierras and the Coordinated Entry System they manage. Unity Care is a member of the Placer County Housing Collaborative. As part of this effort, we have worked with Sierra College, Turning Point, Golden Sierra Job Training, and others.

We are also a member of the TAY Collaboration in Placer County working with Coordinated Entry and agencies to address housing for youth, including emergency housing and financial assistance, emergency shelter, transitional housing, permanent housing, and housing for those over age 24.

Unity Care does accept referrals, including through our existing Placer County Prevention and Early Intervention Program, Placer County Child Welfare Services, and Probation. To help engage clients, staff will develop an outreach plan that includes utilization of the Coordinated Entry System to identify and contact eligible youth.

10. Describe your use of volunteers.

How do volunteers contribute to your efforts overall and to this program or project specifically? Unity Care volunteers contribute to our wellness and wellbeing efforts for youth. They help provide outings for youth, donation drives that support youth’s needs as they move into their own apartments for the first time, and mentorship. All volunteers and interns follow the same screening procedures and training as staff if they will have regular contact with clients and muss pass a background check.

11. Describe your history and experience providing services to the community.

Be sure to include the number of years in operation and summary of major accomplishments.

Unity Care Group is a Black, LGBTQ-led 501(c)(3) non-profit organization founded in 1993 with the mission to “Transform the lives of young people in and emerging from foster care by providing stable housing, caring connections, and life skills that build a foundation to achieve their potential.” We serve El Dorado, Placer, Sacramento, Alameda, Monterey, Santa Clara, San Mateo, and San Francisco counties. Our clients are foster or former foster youth ages 16-24 that have a history of involvement in the child welfare system and, often, the juvenile justice and/or mental health systems. Foster youth are comprised disproportionately of non-white children and Unity Care has specific expertise working with these youth, including Black and Latino/Hispanic populations in Placer County. These youth face challenges in several life domains at a higher rate than their non-foster peers at the same time they are struggling with the emotional (and, often physical) scars inflicted during their upbringing. Numerous studies have shown that foster and former foster youth face an unprecedented set of challenges, including high rates of pregnancy, high rates of homelessness upon transition from foster care, high unemployment rates, and low educational attainment. These youth come to Unity Care from chaotic and traumatic upbringings with little to no income and often homeless or at risk for homelessness. Most struggle socially and academically and lack information and support regarding healthy relationships, careers and job preparation. We have demonstrated success in using an interdisciplinary, collaborative approach to delivering comprehensive care. Our programs and services for youth include a continuum of transitional housing coupled with supportive case management and wraparound services; mental health support; housing navigation and housing case management; homelessness prevention; independent living skills programs; financial literacy; and parenting support.

12. Describe your experience with this type of program or project.

If this is a new program or project, your experience with similar programs and projects. If this addresses homelessness, what is your knowledge of issues and needs specific to homeless persons, including families and those at risk of homelessness? The proposed program is a new component that will enhance the services we provide for Roseville and Rocklin youth and an expansion of a service we have started implementing in other counties. Unity Care has provided homelessness and housing services for foster and former foster youth since its inception in 1993, including offering a variety of housing options, housing navigation, and supportive services in multiple counties throughout Northern and Central California. Housing navigation and housing case management are integrated into the continuum of services we provide youth. Due to limited life experience, youth are especially vulnerable and in need of guidance and support that ends in housing solutions. We also currently operate standalone youth-centered housing navigation and related programs, as follows:
>Housing Navigation and Supportive Services Program, 2021- current: We run this program for non-minor dependents in partnership with the City and County of San Francisco to meet the goal of reducing and preventing homelessness in the emancipating and former foster youth demographic. The program offers housing navigation and living skills programming designed to promote independence and housing retention. >Placer County PEI: Homelessness Prevention Project, 2020 - current: Unity Care partners with Placer County to provide case management, connection to services, emergency funds to support housing placement, housing search coordination, emergency placement, and case management for young adults ages 18-25 at risk of homelessness. >Monterey County Housing Navigation Program 2022-current: This program component focuses on assisting homeless Monterey County young adults ages 18-21 who are trying to locate, secure, or maintain housing. Our Housing Specialist works with participants to help them locate housing and overcome barriers to tenancy. >Flexible Housing Subsidy Program: We are currently launching this program for TAY in San Francisco.

13. Identify staff who will implement and manage the program or project.

Unity Care’s Director of Housing, Kevin Sharps will help implement and oversee the program, supervising a to-be-hired Housing Specialist, who will provide the direct services. Kevin has worked in human services fields since 1992, starting with 7 years as a Program Director in Los Angeles supporting substance abuse recovery for homeless individuals by making sure that their immediate shelter, food, and clothing needs were met. Since that time, Kevin has gained extensive experience working with homeless and formerly homeless families and youth. Kevin’s accomplishments include developing and managing social service programming for 14,000 low-income families, seniors, and youth; and serving as co-chair of a city and county Continuum of Care that procures in excess of $32M in federal funding for housing and services for the homeless. Kevin holds a Master of Public Administration and a B.A. in Journalism with a minor in /Social Psychology.

The Housing Specialist will assist youth who are exiting from foster care and/or are at risk of homelessness in developing a housing plan and preparing for permanent housing solutions. This position will work closely with case managers, clients, and landlords to achieve efficiency in housing clients long-term. Qualifications for the position include 4-year degree and/or experience working in social services, knowledge of the service area and experience working with supportive housing, real estate or property management preferred.

14. Describe your service area. CDBG funding is intended to benefit City of Roseville residents. HPRR funding is intended to benefit Roseville and Rocklin residents.

If you serve an area less than the entire city, explain. If you serve an area larger than the city, how will you identify costs to serve Roseville residents? How will you assure Roseville residents are referred by outside agencies? While we do serve an area larger than Roseville and Rocklin, the program will focus only on youth who are residents of the two cities. Residency in one of these cities will be part of the eligibility criteria for the program and candidates will undergo a screening process once referred to ensure they meet all eligibility criteria.

15. List all City of Roseville funding received within the last three (3) years including funding amount and status.

List as follows: PROGRAM/PROJECT NAME, SOURCE/TYPE, AWARD AMOUNT, AWARD DATE, EXPENDED AMOUNT, STATUS (planned, underway, complete, or canceled)
Not applicable

16. Should the City award less than you have requested, how will this impact the program or project? Will you accept a lesser amount? Will goals be reduced? Will the program or project not be feasible? The proposed project relies on the requested funds to be fully implemented. If not awarded the full amount, Unity Care would need to reduce the deliverables accordingly.

17. Explain how this program or project offers something different from what other agencies may offer, or are currently offering.

Do you coordinate with other agencies to leverage and avoid duplication? What makes you different? Are services targeted to a unique population? Are you uniquely positioned to serve a community because of location, relationships, or staff skills? This program would offer dedicated housing navigation services in Placer County for a specific population of systems-involved youth (former foster youth living in Unity Care housing) in Roseville and Rocklin as well as youth and young adult residents of Roseville and Rocklin who have been placed at risk for homelessness or who are currently homeless. While there are multiple programs and agencies with expertise serving adults, Unity Care’s niche is working with high needs young adults, especially those of color. There are many considerations to take into account when serving vulnerable young people who have experienced significant trauma, and Unity Care is keenly aware of these; therefore, the agency has developed a service model that ensures the success of youth in services. The proposed program will likely be the only one of its kind in the area delivered by an agency with 30 years of experience serving the population of focus with housing and wraparound services. As a Black-led agency founded on principles of social justice and ensuring equity and inclusion and with 13 years of experience serving systems-involved foster and former foster youth in Placer County, Unity Care is uniquely qualified to implement the program for this population.

All Unity Care Group clients are low income and many youth come to us with no income at all. Our intake process documents demographics, income, current status of clients, and more. Unity Care has an extensive data collection, tracking, analysis and reporting system. This process can be modified/updated to gather information based on funder and program requirements. Unity Care utilizes AWARDS, a secure electronic health record (EHR) system, to support data management efforts and reporting. AWARDS allows for entering client history data, service data, basic client information, assessment data, and survey data. We are able to run reports within AWARDS as needed. Additionally, AWARDS can connect with Health Information Exchanges (HIEs), enabling data sharing with partners and funders. UCG staff are trained in the use of the EHR as well as systems used by our funders for reporting, and HMIS.

19. Are you currently participating in and using HMIS? Are you part of coordinated entry? (HOMELESS) If not, will you begin using HMIS if awarded funding? Will information on persons served under this award be entered into HMIS?
Yes, Unity Care Group currently participates in and uses HMIS and collaborates with coordinated entry in Placer County.

22. What is your total cost to serve each unduplicated person? Amount funded by this grant? Ignore the automatic total under the table you will see in preview and print. 0 Total unduplicated persons
0 Roseville unduplicated persons

0.00 0.00 TOTAL
55 Total unduplicated persons
30 Roseville unduplicated persons

85.00 85.00 TOTAL

23. Describe the primary unit of service you will provide.

You will propose numbers in the following question. Examples include: meals, homes repaired, hours of service provided, shelter nights.

We propose 1,150 units of service (1 hour of direct service=1 UOS - for services, including: housing assessment, housing plan development, assistance in identifying & applying for housing, identifying & addressing needs, & connecting youth with services.

24. How many units of service (above) do you propose to provide? How many can be attributed to the funding requested?

25. This request will … (SERVICES, FACILITIES, HOMELESS) Select one

26. Describe all planning/predevelopment steps that have been completed to date. (FACILITIES) -answer not presented because of the answer to #1-

27. Is this project a multi-phased activity? (FACILITIES) -answer not presented because of the answer to #1-

28. Is this a new program/service, or an expansion or continuation of an existing program/service? (SERVICES,

HOMELESS, ECONOMIC DEVELOPMENT)

29. Enter the number of full-time and part-time jobs that will be created or retained. (ECONOMIC DEVELOPMENT) -answer not presented because of the answer to #1-

30. Enter the number of full-time and part-time jobs that will be created or retained FOR LOW-INCOME PERSONS. (ECONOMIC DEVELOPMENT)
-answer not presented because of the answer to #1-

31. Provide any additional information in the space below that you would like to be considered for this proposal.

If none, enter “none.”
*Note: while this would be a new service provided by Unity Care in Rockin and Roseville, it is also an expansion of the housing navigation services we are currently rolling out in the San Francisco Bay Area and Monterey County.

Funding sources for the overall program include San Francisco Human Services Agency, San Francisco Department of Homelessness and Supportive Housing and the County of Monterey.

32. Have you completed the budget tab?

33. Have you uploaded all required documents?
5372.45 Total cost/person ($)
4126.46 Cost/person funded by this grant ($)
9,498.91 9,498.91 TOTAL
3900 Total units
1150 Units attributed to funding requested
5,050.00 5,050.00 TOTAL
Result in an increase in the current level of service provided, or increase the capacity of a facility.

Improve access to an existing service, or improve access to an existing facility.

Prevent a reduction in the current level of service provided, or reduction in the current capacity of a facility.

Correct a currently sub-standard level of service, or correct a sub-standard condition in a facility.

New
Expansion
Continuation
Yes
Yes
Program/Project Budget top
Revenue/Sources Prior (Actual) Current (Budgeted) Proposed City of Roseville (this request) USD$ 0.00 USD$ 0.00 USD$ 123,794.00 Total USD$ 0.00 USD$ 0.00 USD$ 123,794.00
Expenses/Uses Prior (Actual) Current (Budgeted) Proposed Salaries USD$ 0.00 USD$ 0.00 USD$ 65,000.00
Benefits USD$ 0.00 USD$ 0.00 USD$ 16,250.00
Equipment (Laptop & Cell Phone) USD$ 0.00 USD$ 0.00 USD$ 1,200.00 Mileage USD$ 0.00 USD$ 0.00 USD$ 4,114.00
Staff Training USD$ 0.00 USD$ 0.00 USD$ 550.00
Flexible Housing Funds USD$ 0.00 USD$ 25,000.00
Indirect Costs USD$ 11,680.00
USD$ 0.00
USD$ 0.00
Total USD$ 0.00 USD$ 0.00 USD$ 123,794.00
Current less Prior
Change from Prior (Actual) to Current (Budgeted)
USD$ 0.00
Proposed less Current
Change from Current (Budgeted) to Proposed
USD$ 123,794.00
Program/Project Budget Narrative
Staffing costs:5% of the Director of Housing’s time calculated at $5,000 ($100,00/year x 5%) 100% of Housing Specialist salary=$60,000. This staff member will support youth to become successfully housed, providing 1:1 support, regular check-ins, connections to services, and assistance with challenges that may arise, threatening a participant’s ability to remain housed.

Employee Taxes and Benefits: Calculated at 25% of the salaries for the proposed project, which =$17,250, including:

Payroll Taxes at 9% of salaries based on current payroll experience for similar programs, and benefits at 16% of salaries based on Unity Care’s employee benefits plan.

Equipment costs: includes cost of a cell phone and line for 1 staff @$50/month x12=$600 and 1 laptop at $600 for use by the Housing Specialist.

Employee mileage: Calculated at .59/mile for 6,973 miles per year and covers reimbursement for program-related travel.

Staff training: Calculated at $550 based on the annual stipend per year per staff member for training.

Flexible housing funds: An average of $833 per client x 30=$25,000. This fund is designed to support costs that would otherwise contribute to housing instability if not provided, such as funds to make repairs for landlords in case of damages and funds for security deposits and rent.

Indirect costs - $11,680 calculated at 10%. Indirect Costs include Administration, Finance, HR, Compliance, IT, and agency-related overhead, such as audit fees.

Documents top
Documents Requested * Required? Attached Documents *
Agency Adopted Budget for current year Unity Care Group Agency Budget Program/Project Proposed Budget
download template
Unity Care Group HPRR Program Budget
Current Organizational Chart Unity Care Group Organizational Chart Authorized Signatory Page
download template
Unity Care Group Authorized Signatory Page
Collaborator Commitment Letter(s)
Award Letter(s)
Other documents Housing Specialist Job Description
Unity Care Group Director of Housing Resume
Application ID: 428125
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* ZoomGrants™ is not responsible for the content of uploaded documents. 1 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/2023] EXHIBIT “B”
Performance Measures of Program Outcomes
The City and its grantees will track data on the performance measures as described below. The City will require grantees to collect this information from project participants at program entry and at program exit, or as needed based on timing of submittal of monitoring reports, whichever occurs first. Grantees that do not measure progress or do not make notable progress through the services provided will rank lower or may not be considered for potential future funding rounds.

Grantees must utilize the Homeless Management Information System (“HMIS”) intake, update, and exit forms.

Measurement 1: How many people were served?
x # of people served and demographics
Measurement 2: How many secured housing?
x % and # of people who successfully secure housing, separated into transitional or residential treatment facility and permanent housing
x Cost/benefit ratio (number of clients exited to permanent housing/program cost) x Length of time from program entry to securing permanent housing Measurement 3: What are the long-term benefits? Are there any impacts to other services? Housing:
x % and # of people who retain permanent housing at 6 month intervals from placement in permanent housing or obtain permanent housing after time in transitional or residential treatment
Income and Benefits:
x % and # of participants receiving monthly income (employment or permanent benefit) x % and # of participants receiving CalFresh
x % and # of participants receiving General Assistance
x % and # of people with health insurance
Physical and Behavioral Health:
x % and # of emergency care visits
x % and # of days in psychiatric hospitalization
Criminal Justice Involvement:
x % and # of days in jail
x % and # of arrests/tickets
2 [\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D030\P004\00078841.DOCX: 5/30/2023] Measurement 4: Please provide narrative information regarding your local partnerships and how you collaborate with other partners and referral agencies to increase service delivery efficiency and decrease service duplication in Roseville and Rocklin.

Performance measurements that are unrelated to a given program can be waived at the discretion of City housing staff.

COUNCIL COMMUNICATION
CC #: 2790
File #: 0400-04-13-1
Title: Creekview Westbrook Boulevard Segment 3 - Notice of Completion Contact: Troy Galvin 916-223-7441 [email protected] Meeting Date: 6/21/2023
Item #: 7.19.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt the attached resolution accepting Creekview Westbrook Blvd. Segment 3, CWJ # 190462, as complete and authorizing the City Engineer to execute the Notice of Completion.

BACKGROUND
The Engineering Division has made a final inspection of the above project and has found the roadway infrastructure work complete in accordance with the improvement plans and City Specifications.

FISCAL IMPACT
The actions requested as part of this action have no impact to the City's General Fund.

Construction costs were paid by the developer.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a Notice of Completion meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Troy Galvin, Construction Inspector
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-272
NOC
Exhibit A: Location Map
Final Map
RESOLUTION NO. 23-272

RESOLUTION OF THE COUNCIL OF THE CITY OF ROSEVILLE ACCEPTING THE PUBLIC WORK KNOWN AS CREEKVIEW WESTBROOK BLVD. SEGMENT 3 PROJECT, APPROVING THE "NOTICE OF COMPLETION", AND AUTHORIZING AND DIRECTING

THE CITY ENGINEER TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF

ROSEVILLE, THEREFORE, AND ACCEPTING A PORTION OF THE DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION.

BE IT RESOLVED by the Council of the City of Roseville as follows:

1. The "Notice of Completion" on file in the City Clerk's Department relative to that public work known as the Creekview Westbrook Blvd. Segment 3 is hereby approved and the public work accepted.

2. A portion of the right-of-way and easements offered for dedication on the final map of Creekview Phase 3 Large Lot Subdivision recorded in Book FF of Maps, Page 84, in the office of the recorder of Placer County, is hereby accepted by the City in part as said dedications relates to the improvement plan set known as Creekview Westbrook Blvd. Segment 3.

3. The City Engineer is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville, this 21st day of June 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

CITY CLERK

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt from recording fees
Pursuant to Gov’t Code §27383

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is
situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________
City of Roseville
Owner
ATTEST:
________________________________ _
Carmen Avalos, City Clerk
State of California )
County of Placer )
I, , being first duly sworn, depose and say: I am the
of the City of Roseville, a municipal corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true.

___________________________________

City of Roseville
State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _____ day of ,
20___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.
____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

LOWERBANK DR

BLUE OAKS BL

WESTBROOK BL
Exhibit A: Location Map
City of Roseville
Creekview
Westbrook Boulevard Segment 3
Project
Location
.
0 0.13 0.25
Miles

WESTBROOK

BLUE OAKS
S
A
N
T
UCCI

FIDDYMENT PLEASANT GROVE
Vicinity Map

COUNCIL COMMUNICATION
CC #: 2785
File #: 0400-07 & 0400-04-15-1
Title:

Amoruso Ranch Phase 1 Subphase A1 In-Tract - Final Map and Subdivision Agreement
Contact: Kerry Andrews 916-774-5346 [email protected] Meeting Date: 6/21/2023
Item #: 7.20.

RECOMMENDATION TO COUNCIL
It is recommended that the City Council take the following actions:

1. Approve the final map on file with the City Clerk and accept, on behalf of the public, the public utility easements offered thereon and accept, subject to improvement, Lots C, D, E, F, G, H, I, J, K, L, M, N and O and all rights of way offered thereon; and reject at this time the irrevocable offers of Lots A & B and approve the abandonment of the irrevocable offers of dedication for rights of way and easements as listed thereon.

2. Adopt the attached resolution approving the Subdivision Agreement and authorize the City Manager to execute the agreement on behalf of the City.

BACKGROUND
The Development Services, Engineering Division, has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met. This map will create 481 residential lots, 13 public landscape lots and 2 public park lots.

FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.

ENVIRONMENTAL REVIEW
Approval of the Amoruso Ranch Phase 1 - Subphase A1 In-Tract final map is an action that is subject to California Environmental Quality Act (CEQA). Project level CEQA compliance for the Amoruso Ranch Phase 1 - Subphase A1 In-Tract final map was accomplished with the preparation of the Amoruso Ranch Specific Plan (ARSP) Environmental Impact Report (EIR) and was certified by City Council on June 15, 2016 (SCH#2013102057). Because the Amoruso Ranch Phase 1 Subphase A1 In-Tract final map is consistent with the project evaluated in the Amoruso Ranch Specific Plan EIR, no new effects would be expected to occur and all applicable mitigation measures from the Amoruso Ranch Specific Plan EIR will be implemented.

As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Kerry Andrews, Assistant Engineer
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Final Map
Vicinity Map
Resolution 23-269
SubdivisionAgreement

RESOLUTION NO. 23-269

APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND BROOKFIELD SACRAMENTO HOLDINGS, LLC, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE
WHEREAS, a subdivision agreement, by and between the City of Roseville and Brookfield Sacramento Holdings, LLC, for the Amoruso Ranch Phase 1 – Subphase A1 In-Tract Subdivision, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
____________________________
MAYOR
ATTEST:
________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2779
File #: 0400-04-12-1 & 0400-07
Title:

Sierra Vista Specific Plan Parcel FD-2 Subdivision - Final Map and Subdivision Agreement
Contact: Robert Medina 916-774-5517 [email protected] Meeting Date: 6/21/2023
Item #: 7.21.

RECOMMENDATION TO COUNCIL
It is recommended that the City Council take the following actions:

1. Approve the final map on file with the City Clerk and accept, on behalf of the public, the public utility easements offered thereon and accept, subject to improvement, Lots A, B, C, D, E, F, G and H and all rights of way offered thereon; and

2. Adopt the attached resolution approving the Subdivision Agreement for the Parcel FD-2 Subdivision and authorize the City Manager to execute the agreement on behalf of the City of Roseville.

BACKGROUND
The Development Services, Engineering section, has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met. This map will create 120 residential lots and 8 public landscape lots.

FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.

ENVIRONMENTAL REVIEW
Approval of the Parcel FD-2 final map is an action that is subject to California Environmental Quality Act (CEQA). Project level CEQA compliance for the Parcel FD-2 final map was accomplished with preparation of the Sierra Vista Specific Plan EIR (Adopted: May 5, 2010) (SCH#2008032017) and the Mitigated Negative Declaration (MND) and associated Mitigation Monitoring Program approved by the City of Roseville on June 6, 2012. Because the Parcel FD-2 final map is consistent with the project evaluated in the Sierra Vista Specific Plan Environmental Impact Report (EIR), no new effects would be expected to occur and all applicable mitigation measures from the Sierra Vista Specific Plan EIR will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Robert Medina, Assistant Engineer
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Final Map
Vicinity Map
Resolution 23-266
SubdivisionAgreement

N88°23'47"E 445.12' (2) BASIS OF BEARINGS
N00°16'44"W 861.68'(1)
N88°23'47"E 792.68'(1)
85 ROW 3
84 40 41 38 39 37
44 36
42 43
50 49 52 51 54 53
47 55
48 64 65 62 63 60 61 59
66 58
78 35
56 87 86 89 88 91 90 93 92 95 94 97 96
112
104
111
103
110
102
109
101
108
100
107
99 106
98 113
105
115
24 32
25 33
26 27 28 29 30 31
17 16
23 15
22 14
21 20 19 18
114
ROW 2
67 46
45 13
34 ROW 4
6 ROW 5
79 81
82 83
12 8
9 10
11 7
120 LOT E
116
117 118 119
LOT A
75 74
68 76
69 77
71 70 73 72
57 3 4
5 LOT B
1 2
LOT F
80 38 39 40 41 37 44 36 42 43
52 51 50 49 54 53 47 55 48
62 63 64 65 59 60 61 66 58
78 35
56 88 87 86 91 90 89 94 93 92 97 96 95
112
104
111
103
110
102
109
101
108
100
107
99 106
98 113
105
115
24 32 25 33 26 27 28 29 30 31
17 16 23 15 22 14 21 20 19 18
114
67 46
45 13
34 6
79 81
82 83
12 8
9 10
11 7
120 LOT E
116 117 118 119
LOT A
75 74 68 76 69 77 73 72 71 70
57 3 4
5 LOT B
1 2 LOT F
80 85
84 N00°04'57"W 913.09'(1)
N87°02'25"E 828.22' (1)
R=31.00' Δ=91°19'29" L=49.41'
CB=N45°56'29"W CD=44.34'(1)
LOT H
LOT D
LOT G
144
145

LOT CLOT C
LOT G

LOT H LOT D

GOLD BEAM WAY STARSHINE WAY

STAR RISE WAY

MOONGATE WAY GOLD BEAM WAY GOLD BEAM PLACE MOONGATE WAY DRIVE
VERGA

HAWKING DRIVE SILVER SPRUCE DRIVE

SUNSCAPE WAY STARSHINE WAY
3 4
5 N87°02'25"E 12.51'(1) (TIE)

EARL RUSH DRIVE

BOOK OF MAPS, PAGE

CITY OF ROSEVILLE PLACER COUNTY CALIFORNIA

FINAL MAP OF
BEING A SUBDIVISION OF LOT 17 AS SHOWN ON THAT CERTAIN FINAL MAP ENTITLED "SIERRA VISTA - FEDERICO LARGE LOT SUBDIVISION, SUBDIVISION NO. PL15-0192", FILED FOR RECORD ON FEBRUARY 16, 2018, IN BOOK EE OF MAPS, AT PAGE 6, PLACER COUNTY RECORDS, BEING A PORTION OF SECTION 35, TOWNSHIP 11 NORTH, RANGE 5 EAST, MOUNT DIABLO MERIDIAN.

SHEET OF 6 18254.BEA.FD2
JUNE 2023
PARCEL FD-2
SUBDIVISION NO. PL21-0111
1025 Creekside Ridge Drive, Suite 150, Roseville, CA 95678 (916) 773-1189 2 NOTES:

1. TOTALAREAOF THISSUBDIVISIONIS 17.116±ACRES,GROSS,CONSISTINGOF 120 RESIDENTIAL LOTS AND 8 LANDSCAPE LOTS.

2. ALLCURVESAREDIMENSIONEDWITHRADIUS,DELTA,ARCLENGTH,CHORDBEARINGANDCHORD LENGTH.DISTANCESSHOWNHEREONAREIN FEETANDDECIMALSTHEREOFANDARE"GROUND" DISTANCES. DUE TO ROUNDING,THE SUM OF INDIVIDUALDIMENSIONSMAY NOT EQUALTHE OVERALL DIMENSION.

3. ALLFRONTLOTCORNERSAREMARKEDBYA 1" BRASSDISCSTAMPED"LS8268"IN THESIDEWALK OR CONCRETEGUTTERON THE EXTENSIONOF SIDE LOT LINES1.00 FOOT FROM THE FRONT PROPERTY CORNER.

4. ALL REARCORNERSAND ANGLEPOINTS,UNLESSSHOWNOTHERWISE,ARE MARKEDBY A 5/8" REBARWITHPLASTICCAPSTAMPED"LS8268".WHEREREARCORNERSFALLIN A MASONRYWALL OR FOOTING,A 5/8"REBARWITHPLASTICCAPSTAMPED"LS8268"WILLBESETON THESIDELOT LINEWITHA 4.00'OFFSETTOTHEREARCORNEROR,WHEREANOFFSETMONUMENTCANNOTBE SET,A 3/4"BRASSTAGSTAMPED"LS8268"WILLBE SETWITHEPOXYTO THEFACEOF WALL2.00 FEET ABOVE GROUND OR ON TOP OF THE WALL.

5. A PRELIMINARY SOILS REPORT WAS PREPARED BY YOUNGDAHL CONSULTING GROUP, INC. DATED FEBRUARY,2017; PROJECTNUMBERE 16372.00AND ON FILE WITH THE CITY OF ROSEVILLE DEVELOPMENT SERVICES - ENGINEERING DEPARTMENT, FILE No. 308-870.

6. PURSUANTTOSECTION66434(G)OFTHEGOVERNMENTCODE,THEFOLLOWINGEASEMENTSTHAT AFFECT THIS MAP, NOT SHOWN HEREON, ARE HEREBY ABANDONED:

A. THE12.5'PUBLICUTILITYEASEMENT(PUE)ALONGTHEWESTERLYRIGHTOF WAYOFSILVER SPRUCEDRIVE,LYINGWITHINLOT17 ASSHOWNIN THATCERTAINMAPENTITLED" FINALMAPOF SIERRAVISTA- FEDERICOLARGELOTSUBDIVISION"FILEDFORRECORD IN BOOKEE OF MAPS, AT PAGE 6, PLACER COUNTY RECORDS.

B. THE 30' PUBLIC UTILITY EASEMENT (PUE) AND PASEO EASEMENT (PE) ALONG THE

SOUTHERLYRIGHT-OF-WAYOF EARLRUSHDRIVE(FORMERLYFEDERICODRIVE),LYINGWITHIN LOT 17 AS SHOWNIN THATCERTAINMAP ENTITLED"FINALMAP OF SIERRAVISTA- FEDERICO LARGELOTSUBDIVISION"FILEDFORRECORDIN BOOKEEOFMAPS,ATPAGE6, PLACERCOUNTY RECORDS.

7. THIS PROPERTYIS SUBJECTTO THE TERMS,CONDITIONSAND COVENANTSOF A RECIPROCAL

EASEMENTAGREEMENTFORTEMPORARYACCESSANDTEMPORARYCONSTRUCTIONPURPOSES RECORDEDON JUNE 6, 2017, AS DOC. NO. 2017-0041424,OR. SAID EASEMENT,NOT SHOWN HEREON, LIES WITHIN LOTS A, B, C AND D.

ADJACENT PROPERTY

EASEMENT

BOUNDARY

LOT LINE

RIGHT-OF-WAY

CENTER LINE
LEGEND

DIMENSION POINT

SHEET NUMBER

SET COPPERWELD SURVEY MONUMENT WITH CENTER
PUNCH IN MONUMENT WELL STAMPED "LS 8268"
(R) RADIAL BEARING

CB CHORD BEARING

PUE PUBLIC UTILITY EASEMENT

SF SQUARE FEET

CD CHORD DISTANCE

PER CITY OF ROSEVILLE STANDARDS
(OA) OVERALL

PE PASEO EASEMENT

FOUND COPPERWELD SURVEY MONUMENT WITH CENTER PUNCH IN
X

DN DOCUMENT NUMBER

OR OFFICIAL RECORDS

SMUD SACRAMENTO MUNICIPAL UTILITY DISTRICT
3/4" IRON PIPE WITH PLASTIC PLUG STAMPED "LS 7944" PER (1) THEBASISOF BEARINGSFORTHISSURVEYIS NORTH88°23'47"WESTBETWEENFOUNDMONUMENTS

ON THE CENTERLINEOF EARLRUSHDRIVE(FORMERLYFEDERICODRIVE)AS SHOWNON THATMAP TITLED"FINALMAPOF FEDERICOPHASE2 VILLAGE1", FILEDFORRECORDON NOVEMBER4, 2021,IN BOOK FF OF MAPS, AT PAGE 80, PLACER COUNTY RECORDS.

REFERENCES:
(1)EE MAPS 6
BASIS OF BEARINGS:
(2)FF MAPS 80
MONUMENT WELL STAMPED "LS 7944" PER (1) OR "LS 9265" PER (2)

0.15'(1)

EARL RUSH DRIVE
N88°23'47"E 398.39'(2)
398.23'
DETAIL "A"
N.T.S. N00°04'57"W 17.01' (1)
LOT A
SEE DETAIL "A"

ON THIS SHEET

EXISTING RIGHT-OF-WAY

RS RECORD OF SURVEY
C15
N88°23'47"E 582.83'
ROW 3
112
111
110
113
115
24 32
25 33
26 27 28 29 30
31 17
16 23
15 22
14 21 20 19 18
114
ROW 2
13 34
6 8
9 10
11 7
120
LOT E
116
117 118 119
LOT A
3 4
5 LOT B
1 2
LOT F
N63°53'06"W(R) 100.68'
N20°20'03"W(R) 92.66'
N01°36'13"W 91.93'N01°36'13"W 95.00'N01°36'13"W 95.00'
N01°36'13"W 95.00'
N01°36'13"W 80.63'
N88°23'47"E 371.38' 46.00' 39.00' 46.00' 46.00' 72.53' 86.96' 30.01' 191.69'
9,450 SF
115 5,015 SF
116
4,937 SF
120
4,356 SF
117 4,370 SF
118 4,370 SF
119
Δ=43°33'02"
L=39.53'
CB=N47°53'25"E
CD=38.58'
N88°33'03"W 151.81'
N89°55'03"E 85.00'
N00°04'57"W 733.28'(OA)
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00' N00°04'57"W 133.47' N01°36'13"W 87.00' N01°36'13"W 90.42' N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42'N01°36'13"W 87.00' N01°36'13"W 90.42' N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42'
N01°36'13"W 87.00' N01°36'13"W 90.42' N00°16'44"W 133.46' N88°23'47"E 496.95'
N88°23'47"E 497.41'
N88°23'47"E(R) 397.98'
N01°36'13"W 80.63'
1,994 SF
PUE/PE
LOT E 1,997 SF
PUE/PE
LOT F
N01°36'13"W 146.00'
N01°36'13"W 64.96'
N01°36'13"W 73.00'
N01°36'13"W 95.00'
N01°36'13"W 95.00'N01°36'13"W 95.00'
N01°37'09"W 93.10'
N23°18'11"E(R) 104.56'
N64°08'08"E(R) 105.44'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N89°43'16"E 90.00'

38.58' 46.00' 46.00' 46.00' 46.00' 48.79' 46.00' 46.00' 46.00' 46.00' 41.59' 65.61' 67.86'

62.31' 46.00' 46.00' 46.00' 46.00' 48.79' 46.00' 46.00' 46.00' 46.00' 62.09'

42.12' 46.00' 46.00' 46.00' 46.00' 48.79' 46.00' 46.00' 46.00' 46.00' 38.50' 64.51' 5,632 SF 68.95'
24 4,160 SF
32 4,160 SF
25 4,160 SF
33 4,160 SF
26 4,160 SF
27 4,160 SF
28 4,412 SF
29 4,160 SF
30 4,160 SF
31 4,002 SF
17 4,002 SF
16 5,223 SF
23 4,002 SF
15 4,002 SF
22 4,002 SF
14 4,002 SF
21 4,002 SF
20 4,002 SF
19 4,245 SF
18 5,380 SF
13 5,422 SF
34 296.53'
286.31'
N88°23'47"E 541.19'

46.00' 49.00' 32.32' 46.00'

34.90' 36.00' 39.00' 45.00' 45.00' 45.00' 83.63' 59.39' 44.96' 57.33' 84.69' 45.00' 45.00' 45.00' 45.30' N00°16'44"W 396.90'(OA) N88°23'47"E 583.59'

49.00' 45.00' 45.00' 34.15'

16.70' 45.00' 45.00' 45.00' 45.30' 66.00' 85.59' 45.00' 45.00' 45.00' 18.19' 45.00' 45.00' 45.00' 45.00' 45.00' R=22.00'
Δ=88°28'43"
L=33.97'
CB=N44°09'25"E
CD=30.70'
R=22.00'
Δ=91°19'29"
L=35.07'
CB=N45°56'29"W
CD=31.47'
R=22.00'
Δ=88°40'31"
L=34.05'
CB=N44°03'31"E
CD=30.75'
R=22.00'
Δ=91°31'17"
L=35.14'
CB=N45°50'35"W
CD=31.52'
3,825 SF
112
3,825 SF
111
3,825 SF
110
3,825 SF
113
5,545 SF
114
N00°04'57"W 753.47'(OA) 219.50'
10,131 SF
PUE/PE
LOT A
11,540 SF
PUE/PE
LOT B
N46°36'13"W

19.80'
N43°23'47"E

19.80'
N00°16'44"W 246.00'(OA)
N00°16'44"W 325.72'(OA)
Δ=40°49'57"
L=37.06'
CB=N46°16'50"W
CD=36.28'
5,726 SF
7 9,964 SF
6 4,275 SF
3 4,269 SF
4 5,703 SF
5 4,937 SF
1 4,275 SF
2 Δ=25°35'08"
L=23.22'
CB=N13°04'18"W
CD=23.03'
4,050 SF
8 4,050 SF
9 4,050 SF
10 4,077 SF
11 R=30.00' Δ=90°00'00" L=47.12'
CB=N43°23'47"E CD=42.43'
N45°56'29"W

27.96'
N72°50'45"E(R) S12°04'46"E(R)
S23°41'53"W(R)
S08°52'19"W(R)
N21°28'19"W(R)
N86°32'52"E(R)

57.00' 207.00'
Δ=26°11'51"
L=23.78'
CB=N13°00'59"E
CD=23.57'
C1
C2 C3
C4
C5
C7 C6
C8
C9 C10 C11
L1(R) L2(R)
C12 C13
C14
C16
C17
C18
C19
N88°23'47"E 792.68'(1) 337.00' C20
N00°04'57"W 913.09'(1)(OA) 219.48'

12.5' PUE

12.5' PUE 12.5' PUE 12.5' PUE

12.5' PUE

12.5' PUE
21' 21'
21' 21'
21'
21' 21' 21' 21' 21'
21'
21'
27' 27'
27'
27'

12.5' PUE

12.5' PUE GOLD BEAM WAY

GOLD BEAM WAY STARSHINE WAY STARSHINE WAY

SUNSCAPE WAY HAWKING DRIVE

EARL RUSH DRIVE
N88°23'47"E 843.35'(2) 398.39'(2)
445.12'(2) BASIS OF BEARINGS SILVER SPRUCE DRIVE N00°16'44"W 861.68'(1)(OA) 109
12 21' 21'
N88°23'47"E 173.32'
N88°23'47"E 173.15' 17' 17'
19'
144
LOT C
386.18'(OA)
10,448 SF
PUE/PE
LOT C 21' 21'
19' 19'
19' 17'
N01°36'13"W 17.00'(TIE) 17' 17'
Curve Table
Curve #
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
Radius

52.00'

32.00'

30.00'

22.00'

22.00'
Delta
116°43'16"
46°58'23"
2°56'27"
28°14'33"
25°18'06"
86°56'50"
71°23'48"
15°33'02"
90°00'00"
79°31'28"
Length
105.93'

42.63'

1.64'

15.77'

14.13'

45.53'

37.38'

8.14'

34.56'

30.54'
Chord Bearing
N58° 16' 42"E
N86° 50' 52"W
N64° 49' 54"W
N77° 28' 57"W
N78° 57' 10"W
N45° 04' 38"W
N52° 51' 09"W
N09° 22' 44"W
N43° 23' 47"E
N38° 09' 30"E
Chord
Length

88.54'

41.45'

1.64'

15.61'

14.02'

41.28'

35.01'

8.12'

31.11'

28.14'
Curve Table
Curve #
C11
C12
C13
C14
C15
C16
C17
C18
C19
C20
Radius

22.00'

32.00'

52.00'

31.00'

31.00'
Delta
10°28'32"
90°00'00"
79°31'28"
10°28'32"
19°52'06"
111°11'35"
44°46'31"
91°19'29"
3°10'24"
88°09'05"
Length

4.02'

34.56'

30.54'

4.02'

11.10'
100.92'

40.64'

49.41'

1.72'

47.69'
Chord Bearing
N83° 09' 30"E
N46° 36' 13"W
N41° 21' 57"W
N86° 21' 57"W
N78° 27' 44"E
N55° 52' 32"W
N89° 05' 04"W
N45° 56' 29"W
N01° 51' 56"W
N47° 31' 41"W
Chord
Length

4.02'

31.11'

28.14'

4.02'

11.04'

85.81'

39.61'

44.34'

1.72'

43.13'
Line Table
Line #
L1
L2
Bearing
N88°23'47"E
N88°23'47"E
Length

4.00'

BOOK OF MAPS, PAGE
SEE SHEET 2 FOR BASIS OF BEARINGS,

CITY OF ROSEVILLE PLACER COUNTY CALIFORNIA

SHEET OF 6 18254.BEA.FD2
JUNE 2023
PARCEL FD-2
SUBDIVISION NO. PL21-0111
1025 Creekside Ridge Drive, Suite 150, Roseville, CA 95678 (916) 773-1189 SEE SHEET 4
LEGEND, NOTES AND REFERENCES.
3 SEE DETAIL "A"
ON SHEET 2
N88°23'47"E 542.67'
N88°23'47"E 541.94'
ROW 3
41 40 39 38 37
44 36
43 42
49 50 51 52 53 54
47 55
48 65 64
63 62 61 60 59
66 58
35 56
104
103
110
102
109
108
107
106
105
67 46
45 ROW 4
79 81
82 83
12 11
68 57
80 N89°55'03"E 85.00' N89°43'16"E 75.63' 39.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°43'16"E 63.00'
N89°43'16"E 136.00' N00°04'57"W 126.05' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N01°36'13"W 85.00' N88°23'47"E 497.71'
N88°23'47"E 498.14'
N88°23'47"E 584.31' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 49.00'

40.88' 46.00' 50.00' 45.00' 45.00' 45.00' 45.00' 46.39' 46.00' 45.00' 43.44' 63.61' 62.44' 62.51' 63.53'

64.56' 46.00' 50.00' 45.00' 45.00' 45.00' 45.00' 46.39' 46.00' 45.00' 63.99'

44.22' 46.00' 50.00' 45.00' 45.00' 45.00' 45.00' 46.39' 46.00' 45.00' 40.53' R=22.00'
Δ=91°31'17"
L=35.14'
CB=N45°50'35"W
CD=31.52'
R=22.00'
Δ=91°19'29"
L=35.07'
CB=N45°56'29"W
CD=31.47'
R=22.00'
Δ=88°40'31"
L=34.05'
CB=N44°03'31"E
CD=30.75'
5,294 SF
35 R=22.00'
Δ=88°28'43"
L=33.97'
CB=N44°09'25"E
CD=30.70'
5,473 SF
56 5,413 SF
45 5,257 SF
46 3,825 SF
41 3,825 SF
40 3,825 SF
39 3,825 SF
38 4,250 SF
37 3,825 SF
44 3,910 SF
36 3,910 SF
43 3,943 SF
42 3,943 SF
49 3,825 SF
50 3,825 SF
51 3,825 SF
52 3,825 SF
53 4,250 SF
54 3,825 SF
47 3,910 SF
55 3,910 SF
48 3,825 SF
109
3,825 SF
108
3,825 SF
107
3,825 SF
106
3,825 SF
104
3,825 SF
103
3,825 SF
105
N88°23'47"E 498.44'
N00°04'57"W 126.04'(OA)
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'

40.00' 45.00' 50.00' 45.00' 45.00' 45.00' 46.00' 63.61' 62.51'

47.00' 47.00' 45.50' 42.93'
3,995 SF
65 3,995 SF
64 3,910 SF
63 3,825 SF
62 3,825 SF
61 3,825 SF
60 4,250 SF
59 3,868 SF
66 3,825 SF
58 5,370 SF
67 5,219 SF
57 R=22.00'
Δ=88°28'43"
L=33.97'
CB=N44°09'25"E
CD=30.70'
R=22.00'
Δ=91°19'29"
L=35.07'
CB=N45°56'29"W
CD=31.47' 45.00' 45.00' 45.00' 36.00' 35.58' N00°04'57"W 753.47'(OA) N00°04'57"W 733.28'(OA) 212.08' 212.07'(OA)
N00°16'44"W 392.25'(OA)
4,402 SF
79 4,050 SF
81 4,050 SF
82 4,050 SF
80 N89°43'16"E 75.63'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N89°43'16"E 90.00'
N45°16'44"W 19.80'
N00°16'44"W 317.88'(OA) 45.00' 45.00' 45.00' 46.00'
4,672 SF
12 N44°43'16"E

19.80' 35.58' N09°18'55"E(R)
N79°48'12"W(R)
S79°14'43"W(R)
S09°52'23"E(R)
L1(R) C4C5
C6
L2(R) C10 C11
C12
N00°16'44"W 861.68'(1)(OA)
N00°04'57"W 913.09'(1)(OA) 106.24' 105.82' 212.06'(OA) 12.5' PUE

12.5' PUE

12.5' PUE 12.5' PUE 12.5' PUE
21' 21'
21' 21' 21' 21'21' 21'
21'
21'
21' 21'
21' 21' 21' 21' 21' 21'
21'
21' 27' 27' 27' 27'

12.5' PUE

12.5' PUE MOONGATE WAY GOLD BEAM WAY

STAR RISE WAY STARSHINE WAY
VERGA

DRIVE SILVER SPRUCE DRIVE

63.68' 45.00' 50.00' 45.00' 45.00' 45.00' 46.00' 47.00' 47.00' 45.50' 63.48' N89°55'03"E 85.00'
N89°43'16"E 90.00' N88°23'47"E 583.59'

SUNSCAPE WAY
24 25 26 27
110
28 29 30 31 32 33 34
11 102 78 75 74
68 76
69 77
71 70
73 72
83 N00°16'44"W 325.72'(OA)
N00°16'44"W 396.90'(OA) N00°16'44"W 126.03' N00°16'44"W 126.03'(OA) N00°16'44"W 205.92'(OA) N00°16'44"W 246.00'(OA) LOT H
LOT D
LOT G C1
C3 C2
C7
C9 C8
10,448 SF
PUE/PE
LOT C
1,886 SF
PUE/PE
LOT G
386.18'(OA)
1,886 SF
PUE/PE
LOT H 57.00' 57.00' 361.50'(OA)
9,610 SF
PUE/PE
LOT D
19' 19'
19' 19'
Curve Table
Curve #
C1
C2
C3
C4
C5
C6
C7
C8
C9
C10
C11
C12
Radius

30.00'

22.00'

30.00'

22.00'

22.00'
Delta
90°00'00"
80°24'21"
9°35'39"
90°00'00"
79°31'28"
10°28'32"
90°00'00"
80°24'21"
9°35'39"
90°00'00"
79°31'28"
10°28'32"
Length

47.12'

42.10'

5.02'

34.56'

30.54'

4.02'

47.12'

42.10'

5.02'

34.56'

30.54'

4.02'
Chord Bearing
N44° 43' 16"E
N39° 55' 27"E
N84° 55' 27"E
N45° 16' 44"W
N50° 31' 00"W
N05° 31' 00"W
N45° 16' 44"W
N40° 28' 55"W
N85° 28' 55"W
N44° 43' 16"E
N49° 57' 32"E
N04° 57' 32"E
Chord
Length

42.43'

38.73'

5.02'

31.11'

28.14'

4.02'

42.43'

38.73'

5.02'

31.11'

28.14'

4.02'
Line Table
Line #
L1
L2
Bearing
N00°16'44"W
N00°16'44"W
Length

4.00'

BOOK OF MAPS, PAGE
SEE SHEET 2 FOR BASIS OF BEARINGS, LEGEND, NOTES AND REFERENCES.

CITY OF ROSEVILLE PLACER COUNTY CALIFORNIA

SHEET OF 6 18254.BEA.FD2
JUNE 2023
PARCEL FD-2
SUBDIVISION NO. PL21-0111
1025 Creekside Ridge Drive, Suite 150, Roseville, CA 95678 (916) 773-1189 SEE SHEET 5
SEE SHEET 3
4 N00°16'44"W 126.03'(OA)
N88°23'47"E 542.67'
85 84
78 86
87 88 89
90 91 92 93 94 95 97 96
103
102
101
100
99 98
ROW 5
82 83
74 75
68 76
69 77
70 71 72 73 N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
N89°55'03"E 85.00'
106.13' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 45.00' 40.10' 56.48' 3,825 SF
102
3,825 SF
101
3,825 SF
100
3,825 SF
99 4,863 SF
98 N88°23'47"E 498.87'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'
N01°36'13"W 85.00'

63.68' 45.00' 50.00' 45.00' 45.00' 45.00' 46.00' 47.00' 47.00' 45.50' 62.44'

43.35' 45.00' 50.00' 45.00' 45.00' 45.00' 46.00' 47.00' 47.00' 45.50' 40.02'

63.48'
5,398 SF 63.53'
78 3,825 SF
74 3,825 SF
75 5,214 SF
68 4,250 SF
76 3,868 SF
69 3,825 SF
77 3,995 SF
70 3,995 SF
71 3,910 SF
72 3,825 SF
73 R=22.00'
Δ=91°31'17"
L=35.14'
CB=N45°50'35"W
CD=31.52'
R=22.00'
Δ=88°40'31"
L=34.05'
CB=N44°03'31"E
CD=30.75'

76.10' 45.06' 45.06' 45.06' 45.06' 45.06' 45.06' 45.06' 45.06' 45.06' 45.06' 61.52' 108.88' 25.03' 30.48' 110.19' 45.00'

33.60' 45.02' 45.02' 45.02' 45.02' 45.02' 45.02' 45.02' 45.02' 45.02' 45.02' 34.12' N88°23'47"E 585.04'
N88°23'47"E 517.88'
N00°04'57"W 753.47'(OA)
N00°04'57"W 733.28'(OA) 109.82'
N87°02'25"E 828.22'(1)
8,639 SF
85 6,827 SF
84 4,559 SF
86 3,957 SF
87 4,005 SF
88 4,053 SF
89 4,101 SF
90 4,149 SF
91 4,197 SF
92 4,245 SF
93 4,293 SF
94 4,341 SF
95 4,389 SF
96 5,553 SF
97 4,013 SF
83 R=22.00'
Δ=88°28'43"
L=33.97'
CB=N44°09'25"E
CD=30.70' N00°04'57"W 98.06' N00°04'57"W 97.00' N00°04'57"W 95.93' N00°04'57"W 94.86' N00°04'57"W 93.80' N00°04'57"W 92.73' N00°04'57"W 91.66' N00°04'57"W 90.60' N00°04'57"W 89.53' N00°04'57"W 88.46' N00°04'57"W 87.40' N11°54'12"W(R) 88.17'
N89°43'16"E 85.69'
N53°41'06"W(R) 118.64' 24.92'
Δ=45°58'10"
L=41.72'
CB=N13°19'49"E
CD=40.61'
Δ=41°46'54"
L=37.92'
CB=N57°12'21"E
CD=37.09'
N80°20'43"E(R) C1
C2
C3
L1 L2
L3
N00°04'57"W 913.09'(1)(OA)

12.5' PUE

12.5' PUE 12.5' PUE
21' 21'
21' 21' 21' 21'21' 21'
21'
21'

12.5' PUE
MOONGATE WAY GOLD BEAM PLACE GOLD BEAM WAY SILVER SPRUCE DRIVE N00°16'44"W 861.68'(1)(OA) N89°55'03"E 85.00'
N89°43'16"E 90.00'
C4
N87°02'25"E 12.51'(1)(TIE)
103
64 65
62 63 60 61 59
66 58
67 57 82 N00°04'57"W 67.94' 212.07'(OA) N00°04'57"W 126.04'(OA) N00°16'44"W 392.25'(OA)
N00°16'44"W 317.88'(OA)
212.06'(OA)
30' DRAINAGE EASEMENT
PER DN 2023-0026157
N00°16'44"W 205.92'(OA)
19'
LOT D
145
361.50'(OA)
9,610 SF
PUE/PE
LOT D
19' 19'
19'

12.5' PUE (1) WAY MOONGATE 25' PUE (1)
125' SMUD EASMENT PER 935 OR 29
Curve Table
Curve #
C1
C2
C3
C4
Radius

32.00'

52.00'

52.00'
Delta
19°52'06"
108°32'37"
10°17'58"
10°29'33"
Length

11.10'

98.51'

9.35'

9.52'
Chord Bearing
N10° 12' 47"W
N34° 07' 28"E
N83° 14' 47"E
N14° 54' 03"W
Chord
Length

11.04'

84.43'

9.34'

9.51'
Line Table
Line #
L1
L2
L3
Bearing
N89°55'03"E
N00°04'57"W
N89°55'03"E
Length

21.00'

11.06'

21.00'

BOOK OF MAPS, PAGE
SEE SHEET 2 FOR BASIS OF BEARINGS, LEGEND, NOTES AND REFERENCES.

CITY OF ROSEVILLE PLACER COUNTY CALIFORNIA

SHEET OF 6 18254.BEA.FD2
JUNE 2023
PARCEL FD-2
SUBDIVISION NO. PL21-0111
1025 Creekside Ridge Drive, Suite 150, Roseville, CA 95678 (916) 773-1189 SEE SHEET 4
5 85
ROW 3
84 LOT H
40 41 38 39 37
44 36
42 43
50 49 52 51 54 53
47 55
48 64 65 62 63 60 61 59
66 58
78 35
56 87 86 89 88 91 90 93 92 95 94 97 96
112
104
111
103
110
102
109
101
108
100
107
99 106
98 113
105
115
24 32
25 33
26 27 28 29 30 31
17 16
23 15
22 14
21 20 19 18
114
ROW 2
67 46
45 13
34 ROW 4
6 ROW 5
79 81
82 83
ROW 6
LOT G
12 8
9 10
11 7
120 LOT E
116
117 118 119
LOT A
75 74
68 76
69 77
71 70 73 72
57 3 4
5 LOT C
LOT B
1 2
LOT F
80 LOT D
ROW 1 LOT D
38 39 40 41 37 44 36 42 43
52 51 50 49 54 53 47 55 48
62 63 64 65 59 60 61 66 58
78 35
56 88 87 86 91 90 89 94 93 92 97 96 95
112
104
111
103
110
102
109
101
108
100
107
99 106
98 113
105
115
24 32 25 33 26 27 28 29 30 31
17 16 23 15 22 14 21 20 19 18
114
67 46
45 13
34 6
79 81
82 83
LOT G
12 8
9 10
11 7
120 LOT E
116 117 118 119
LOT A
75 74 68 76 69 77 73 72 71 70
57 3 4
5 LOT C
LOT B
1 2 LOT F
80 85
84 LOT H

GOLD BEAM WAY STARSHINE WAY

STAR RISE WAY

MOONGATE WAY GOLD BEAM WAY MOONGATE WAY
DRIVE
VERGA

HAWKING DRIVE SILVER SPRUCE DRIVE

SUNSCAPE WAY STARSHINE WAY

EARL RUSH DRIVE GOLD BEAM PLACE

BOOK OF MAPS, PAGE

CITY OF ROSEVILLE PLACER COUNTY CALIFORNIA

SHEET OF 6 18254.BEA.FD2
JUNE 2023
PARCEL FD-2
SUBDIVISION NO. PL21-0111
1025 Creekside Ridge Drive, Suite 150, Roseville, CA 95678 (916) 773-1189 6

EACHRESIDENTIALDWELLINGCONSTRUCTEDONANYOFTHELOTSINDICATEDSHALLBEFITTEDWITHA SEWERBACKFLOWPREVENTERVALVEAS APPROVEDBY THECITYOF ROSEVILLLE.IT SHALLBE THE

RESPONSIBILITYOF THEOWNEROF SAIDDWELLINGTO MAINTAINTHEVALVEANDPREVENTDAMAGE FROM OCCURRING THERETO. THE CITY OF ROSEVILLESHALL NOT BE RESPONSIBLEFOR THE

MAINTENANCEOR PERFORMANCEOF THEVALVE,ANDTHECITYOF ROSEVILLESHALLNOTBE LIABLE

FORANYDAMAGEOCCURRINGTO ANY SUCHDWELLINGOR ITS CONTENTSDUETO FAILUREOF THE VALVE FOR ANY REASON WHATSOEVER.

ADDITIONAL INFORMATION FOR INFORMATIONAL
PURPOSES ONLY PURSUANT TO SECTION 66434.2

OF THE GOVERNMENT CODE

DENOTESSEWERBACKFLOWPREVENTERVALVEREQUIREDONSANITARYSEWERCONNECTIONBY THE CITY OF ROSEVILLE WITH THE BUILDING PERMIT AND MAINTAINED THEREAFTER BY THE OWNER.

LEGEND
*
*
* *
* *
*
*
*
*
*
*
*
*
*
*

VICINITY MAP
SOLAIRE PHASE 6 VILLAGE 2
Baseline Road

PLACER COUNTY

SACRAMENTO COUNTY
HWY. 65
I-80 Oaks Blvd. Foothills Blvd.

Blue Oaks Blvd Vernon St.

Atlantic St
Cirby Way GalleriaBlvd Riverside Fiddyment RoadIndustrial Blvd Stanford Ranch Rd U. P. R. R.

U. P. R. R.

Pleasant Watt Avenue
Blvd.

Woodcreek Grove
CITY LIMITS, TYP.

PFE Road Cook-Riolo Rd
City
of
Roseville
West
Roseville
Specific Plan
Area Blvd
City
of
Roseville
Douglas
Roseville Parkway
Eureka Road
E. Roseville Parkway
Harding Blvd
Sunset Blvd
future
Sierra Vista
Specific Plan
Boundary
City
of
Rocklin Placer
County
CITY LIMITS, TYP.

SITE Santucci Blvd
PARCEL FD-2
RESOLUTION NO. 23-266

APPROVING A SUBDIVISION AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND BEAZER HOMES HOLDINGS, LLC AND KLLB AIV, LLC, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF

THE CITY OF ROSEVILLE
WHEREAS, a subdivision agreement, by and between the City of Roseville and Beazer Homes Holdings, LLC and KLLB AIV, LLC, for the Parcel FD-2 Subdivision, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
____________________________
MAYOR
ATTEST:
________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2782
File #: 0206-03-01
Title:

Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) - Abandonment
Contact: Jeannine Thrash 916-774-5473 [email protected] Dennis Kauffman 916-774-5313 [email protected]
Meeting Date: 6/21/2023
Item #: 7.22.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution approving recordation of a Notice of Cessation of Special Tax for the City of Roseville Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities), and authorizing related actions.

BACKGROUND
On December 7, 2022, the City Council adopted Resolution 22-435, which formed the City of Roseville Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) and recorded a Notice of Special Tax Lien (Document No. 2022-0089946) with Placer County. No special tax bonds were ever imposed on land within Parkside at Sierra Vista CFD No. 1. The public facilities previously anticipated to be financed through the CFD are now anticipated to be financed through the Villages at Sierra Vista CFD No. 1 (Public Facilities), to which the sole landowner within the CFD has proposed to annex all of the territory currently within the Parkside at Sierra Vista CFD No. 1 boundaries into the Villages at Sierra Vista CFD No. 1.

Therefore, staff recommends that Parkside at Sierra Vista CFD No. 1 have a Notice of Cessation of Special Tax filed to evidence the fact that the special tax for the CFD has ceased and that the lien imposed by the Notice of Special Tax Lien for the CFD, recorded in the Placer County Recorder’s Office, is extinguished with respect to all of the real property located within the CFD.

FISCAL IMPACT
The abandonment of Parkside at Sierra Vista CFD No. 1 does not impact the City's General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Adoption of the resolution meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Jeannine Thrash, Management Analyst
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-268

CITY COUNCIL OF THE CITY OF ROSEVILLE
RESOLUTION NO. 23-268

A RESOLUTION APPROVING RECORDATION OF A NOTICE OF

CESSATION OF SPECIAL TAX FOR THE CITY OF ROSEVILLE PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC

FACILTIES), AND AUTHORIZING RELATED ACTIONS
WHEREAS, on December 7, 2022, the City Council (the “Council”) adopted Resolution No. 22-435, which formed the City of Roseville Parkside at Sierra Vista Community Facilities District No. 1 (Public Facilities) (the “CFD”); and
WHEREAS, on December 8, 2022, the City recorded in the Placer County Recorder’s Office, as Document No. 2022-0089946, a Notice of Special Tax Lien, evidencing the lien of the special taxes authorized to be levied on taxable property within the CFD; and WHEREAS, special tax bonds have never been issued for the CFD, and a special tax levy has never been imposed on land within the CFD; and WHEREAS, the public facilities previously anticipated to be financed through the CFD are now anticipated to be financed through the Villages at Sierra Vista Community Facilities District No. 1 (Public Facilities), to which the sole landowner within the CFD has proposed to annex all of the territory currently within the CFD.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ROSEVILLE RESOLVES AS FOLLOWS:

SECTION 1. In accordance with Government Code Section 53330.5, the Council hereby finds, determines and declares that the special tax authorized to be levied on taxable property within the CFD shall never be levied, and hereby authorizes and directs the recordation of a Notice of Cessation of Special Tax substantially in the form attached hereto as Exhibit A, to evidence the fact that the special tax for the CFD has ceased and that the lien imposed by the Notice of Special Tax Lien for the CFD, heretofore recorded in the Placer County Recorder’s Office, is extinguished with respect to all of the real property located within the CFD.

SECTION 2. The City Clerk and his or her designee (each, an “Authorized Officer”) is hereby delegated authority to execute and record, in the Placer County Recorder’s Office, a Notice of Cessation of Special Tax regarding the CFD consistent with the requirements of Government Code Section 53330.5.

SECTION 3. The Authorized Officers and other appropriate City staff are hereby authorized and directed to execute and deliver such additional certificates, documents and agreements as they may determine are necessary or helpful to effectuate the purposes of this resolution.

SECTION 4. This Resolution shall take effect immediately upon its adoption. * * * * * * * * * * * *
The foregoing Resolution was adopted by the City Council of the City of Roseville on the ______ day of ________, 2023, on the following vote:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

ABSTAIN: COUNCILMEMBERS:

Mayor
ATTEST:

City Clerk

EXHIBIT A

RECORDING REQUESTED BY AND
AFTER RECORDATION, PLEASE RETURN TO:

City Clerk Department
City of Roseville
311 Vernon Street, Suite 208
Roseville, CA 95678
Telephone: (916) 774-5263
____________________________________________________________________________ SPACE ABOVE THIS LINE FOR RECORDER’S USE

NOTICE OF CESSATION OF SPECIAL TAX

CITY OF ROSEVILLE
PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES)

COUNTY OF PLACER, STATE OF CALIFORNIA
In accordance with Government Code Section 53330.5, the undersigned City Clerk of the City of Roseville (“City”) hereby gives notice that the City Council has determined that the special tax authorized to be levied on taxable property within the above-referenced community facilities district (the “CFD”) shall cease to be levied, and has directed the recordation of this Notice of Cessation of Special Tax to evidence the fact that the special tax for the CFD has ceased and that the lien imposed by the Notice of Special Tax Lien for the CFD, heretofore recorded in the Office of the Placer County Recorder’s Office on December 8, 2022 at 11:55 a.m., as Document No. 2022- 0089946, is extinguished with respect to all of the real property located within the CFD.

The territory included within the CFD is set forth in the boundary map of the CFD heretofore recorded in the Placer County Recorder’s Office on October 21, 2022 in Book 4 at Page 79, as Document No. 2022-0078831, to which map reference is hereby made. The assessor’s tax parcel(s) numbers of all parcels or any portion thereof which are included within the CFD, together with the name(s) of the owner(s) thereof, as they appear on the latest secured assessment roll as of the date of recording hereof or as are otherwise known to the County are as set forth in Exhibit A.

For further information concerning this Notice of Cessation of Special Tax, interested persons should contact the Chief Financial Officer, City of Roseville, 311 Vernon Street, Roseville, CA 95678.

Dated: As of __________, 2023
By:

Carmen Avalos
City Clerk of the City of Roseville
Exhibit A – Assessor’s Parcel Numbers and Owners
EXHIBIT A to Notice of Cessation of Special Tax
Assessor’s Parcel Numbers and Owners

CITY OF ROSEVILLE
PARKSIDE AT SIERRA VISTA COMMUNITY FACILITIES DISTRICT NO. 1 (PUBLIC FACILITIES)
Assessor’s Parcel Nos. Owner(s) of Record
498-180-001
498-180-002
498-180-003
FD-24, LLC
FD-24, LLC
FD-24, LLC

COUNCIL COMMUNICATION
CC #: 2803
File #: 0103-17 & 0201
Title: Roseville Natural Gas Financing Authority - Fiscal Year 2023-24 Budget Contact: Teri Quinlan 916-774-5316 [email protected] Meeting Date: 6/21/2023
Item #: 7.23.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council, acting as the Roseville Natural Gas Financing Authority (RNGFA), adopt the attached resolution approving the RNGFA FY2023-24 budget.

BACKGROUND
Attached is the RNGFA budget for FY2023-24. The debt service expense budget of $16,550,843 represents principal and interest payments on the 2007 Gas Revenue Bonds, which financed the prepayment of natural gas used for power generation at the Roseville Energy Park.

FISCAL IMPACT
The budget document provides a financial summary of the revenues and expenses of the RNGFA. Approval of the annual budget has no new fiscal impact.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a yearly budget meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Respectfully Submitted,
Teri Quinlan, Accounting Manager
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 2-23
RNGFA FY2023-24 Budget

ROSEVILLE NATURAL GAS FINANCING AUTHORITY
RESOLUTION NO. 2-23
ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2023-24
WHEREAS, the Roseville Natural Gas Financing Authority has reviewed the proposed Roseville Natural Gas Financing Authority Budget FY2023-24; NOW, THEREFORE, the Roseville Natural Gas Financing Authority does hereby resolve that the attached Roseville Natural Gas Financing Authority Budget FY2023-24 is hereby approved.

PASSED AND ADOPTED by the Roseville Natural Gas Financing Authority this __ day of _______, 20___, by the following vote on roll call:

AYES AGENCY MEMBERS:

NOES AGENCY MEMBERS:

ABSENT AGENCY MEMBERS:
__________________________________
CHAIR
ATTEST:
_________________________________
Secretary
Roseville Natural Gas Financing Authority
Actual Estimate Budget
FY2022 FY2023 FY2024

OPERATING REVENUES
Current Services - Sale of Natural Gas to Roseville Electric $ 16,789,231 $ 16,753,500 $ 16,518,389 Administrative Fees 53,268 55,000 53,704
Total Revenues 16,842,499 16,808,500 16,572,093

LESS OPERATING EXPENSES
Administrative Expenses (Audit, Fiscal Agent & Rating Agency) 30,743 20,000 21,250 Interest Expense - - -
Total Operating Expenses 30,743 20,000 21,250

LESS CAPITAL AND DEBT EXPENSES
Debt Service - Series 2007 Gas Revenue Bonds 16,561,000 16,788,500 16,550,843 Total Capital and Debt Expenses 16,561,000 16,788,500 16,550,843 INCREASE (DECREASE) FROM OPERATIONS 250,756 - -
FUND BALANCE, BEGINNING OF YEAR (44,438) 206,318 206,318 INCREASE (DECREASE) FROM OPERATIONS 250,756 - -
FUND BALANCE, END OF YEAR $ 206,318 $ 206,318 $ 206,318

COUNCIL COMMUNICATION
CC #: 2802
File #: 0707 & 0201-01
Title:

Roseville Aquatics Complex Pump & Motor Replacement and Goto Park Landscape Improvement - Budget Adjustments
Contact: Eric Dexter 916-746-1769 [email protected] Meeting Date: 6/21/2023
Item #: 7.24.

RECOMMENDATION TO COUNCIL
The Parks, Recreation & Libraries (PRL) Department requests that the City Council adopt an ordinance approving a budget adjustment in the amount of $30,000 for the Roseville Aquatics Complex Competition Pool Pump and Motor Replacement project and a budget adjustment in the amount of $25,000 for the Goto Park Landscape and Irrigation Upgrades project.

BACKGROUND
Project costs for Roseville Aquatics Complex Competition Pool Pump and Motor Replacement came in higher than originally budgeted due to equipment, material, and labor cost increases. The Roseville Aquatics Complex Competition Pool Pump and Motor Replacement project is a high priority due to the age of the pumps and the amount of use of the facility, which includes City programs and usage by Roseville Joint Union High School District and California Capital Aquatics (CCA).

A $30,000 budget adjustment is requested, with funding from available resources in the Equipment Replacement Fund, for a total Roseville Aquatics Complex Competition Pool Pump and Motor Replacement project budget of $80,000.

Goto Park improvements will provide much needed upgrades to the overall aesthetics of the park.

Improvements include new natural walking trails, infill and addition of plants, improved irrigation, and refreshed landscape bark. The Uribe Park Landscape and Irrigation Upgrades project was originally intended to update and replace landscaping, but it was determined that this project can be delayed without significant impact on the appearance and/or use of the park. The Uribe Park project will be closed, and the funds transferred to the Goto Park Landscape and Irrigation Upgrade project. A $25,000 budget adjustment is requested, with funding from the closure of the Uribe Park Landscape and Irrigation Upgrades project, for a total Goto Park Landscape and Irrigation Upgrades project budget of $75,000.

FISCAL IMPACT
There are sufficient funds to accommodate the recommended budget adjustments in the Equipment Replacement Fund and the closure of the Uribe Park Landscape project. There is no impact on the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Eric Dexter, Parks, Recreation & Libraries Superintendent Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6687
Budget Adjustment
ORDINANCE NO. 6687

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Roseville Aquatics Complex Pump & Motor Replacement and Goto Park Landscape Improvement projects.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
5/22/20234:54 PM
1 REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Eric Dexter, Parks Superintendent FISCAL YEAR: 2022-23 PREPARER NAME & TITLE: Rendi Hodge, Management Analyst COUNCIL DATE (if applicable): 6/21/2023 DEPARTMENT/DIVISION: Parks, Recreation & Libraries/Parks ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
4031 5417 84001 500253 30,000
3541 6587 84001 500255 25,000
3541 6587 84001 500257 (25,000)
30,000

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
30,000

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
4031 (30,000)
(30,000)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019
BUDGET DEPARTMENT USE ONLY:

The Parks, Recreation & Libraries (PRL) department is requesting to increase the budgets for 1) the Roseville Aquatics Complex - Competition Pool Pump and Motor Replacement project (500253) by $30,000 for a total project budget of $80,000, and 2) the Goto Park - Landscape and Irrigation Upgrades project (500255) by $25,000 for a total project budget of $75,000. Project costs for Roseville Aquatics Complex - Competition Pool Pump and Motor Replacement came in higher than originally budgeted due to equipment, material, and labor cost increases. The Roseville Aquatics Complex - Competition Pool Pump and Motor Replacement project (500253) is a high priority due to age of pumps and amount of use of the facility, which is utilized by City programs, Roseville Joint Union High School District and California Capital Aquatics (CCA). The $30,000 for this request will come from available resources in the Equipment Replacement Fund (4031). The Goto Park - Landscape and Irrigation Upgrade project (500255) requires more funding than originally planned. Staff recently reviewed both Uribe Park and Goto Park sites and determined Goto Park's improvements were a higher priority and will provide much needed upgrades to the overall aesthetics of the park. Improvements include new natural walking trails, infill and addition of plants, improved irrigation, and refreshed landscape bark. The Uribe Park - Landscape and Irrigation Upgrades project (500257) was originally intended to update and replace landscaping, but it was determined that this project can be delayed without significant impact to the appearance and/or use of the park. This project will be canceled and closed with the funds transferred to the Goto Park - Landscape and Irrigation Upgrade project (500255). There is no impact on the General Fund.

Decrease budget and cancel the Uribe Park - Landscape
and Irrigation Upgrades project to redirect funds to Goto Park - Landscape and Irrigation Upgrades project
TOTAL
TOTAL
Reduce available resources in Equipment Replacement
Fund

DESCRIPTION
REQUIRED APPROVALS:

TOTAL

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION

ACCOUNT STRING
Increase the expenditures for the Goto Park - Landscape and Irrigation Upgrades project

ACCOUNT STRING DESCRIPTION
Increase the expenditures for the Roseville Aquatics
Complex - Competition Pool Pump and Motor
Replacement project
05/22/2023

COUNCIL COMMUNICATION
CC #: 2777
File #: 0702-02 & 0201-01
Title: Woodcreek Golf Course Emergency Repairs - Budget Adjustment Contact: Rob Nakamura 915 774 5135 [email protected] Meeting Date: 6/21/2023
Item #: 7.25.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt an ordinance to approve a budget adjustment in the amount of $120,000 from the General Fund for the restoration, repair and/or replacement of the Woodcreek Golf Course kitchen area, fire sprinkler system, flooring, walls, cabinets and walk-in freezer unit.

BACKGROUND
The Parks, Recreation & Libraries (PRL) Department is requesting a budget adjustment to fund emergency facility repairs at the Woodcreek Golf Course kitchen facility including restoration repair or replacement as required.

On May 15, 2023, a fire sprinkler head burst in the walk-in freezer at the Woodcreek Golf Course restaurant causing all sprinklers in the kitchen area to discharge. Although the cause is unknown, the water damage throughout the kitchen facility required emergency restoration services. Repairs and/or replacement of the interior sprinkler system, flooring, walls, cabinetry and the walk-in freezer unit are necessary for operation of the restaurant facility.

FISCAL IMPACT
The Woodcreek Golf Club Flood Repair project will be funded by a $120,000 transfer from the General Fund Contributions by Developers Fund. Any unspent monies will be returned to the General Fund at the completion of the project. This expense will be evaluated for potential insurance reimbursement.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A – Remain fiscally responsible in a changing world Goal C – Maintain a safe and healthy community
Goal D – Enhance economic vitality
Goal E – Deliver exceptional city services
Respectfully Submitted,
Rob Nakamura, Parks, Recreation & Libraries Superintendent Jill Geller, Parks, Recreation & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6671
Budget Adjustment - Woodcreek Emergency Repair
ORDINANCE NO. 6671

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for Woodcreek Golf Course Emergency repairs.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Rob Nakamura, Recreation Superintendent FISCAL YEAR: FY2022-23 PREPARER NAME & TITLE: Rendi Hodge, Management Analyst COUNCIL DATE (if applicable): 6/21/23 DEPARTMENT/DIVISION: Parks, Recreation & Libraries/Golf ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
2594 5433 84001 500418 120,000
1020 6801 10001 120,000
1001 6801 10001 120,000
360,000

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
1001 4801 10001 120,000
2594 4801 10001 120,000
240,000
120,000

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
1020 (120,000)
(120,000)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING
Transfer from General Fund to 2594 Woodcreek Fund
TOTAL
Transfer from the General Fund Contribution by
Developers Fund to the General Fund

DESCRIPTION
REQUIRED APPROVALS:

BUDGET DEPARTMENT USE ONLY:

The Parks, Recreation & Libraries (PRL) Department is requesting a budget adjustment of $120,000 to fund emergency repairs at the Woodcreek Golf Course kitchen facility including restoration repair or replacement. Since the Woodcreek Operating budget for FY2023-24 is not able to cover this cost, funding will come from a transfer from the General Fund Contributions by Developers Fund to the General Fund and then to the Woodcreek Fund (thus there is no net effect on the General Fund). On May 15, 2023, a fire sprinkler head burst in the walk in freezer at the Woodcreek Golf Course restaurant causing all sprinklers in the kitchen area to discharge. Although the cause is unknown, the water damage throughout the kitchen facility required emergency restoration services. Repairs and/or replacement of the interior sprinkler system, flooring, walls, cabinetry and the walk-in freezer unit are necessary for operation of the restaurant facility.

Transfer from the General Fund Contribution by
Developers Fund to the General Fund
TOTAL
TOTAL

ACCOUNT STRING DESCRIPTION
Establish project budget for Woodcreek Golf Course
water damage repairs
Decrease available resources - General Fund Contibution by Developers Fund
Transfer from General Fund to 2594 Woodcreek Fund

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
6/1/20233:32 PM
1 06/01/2023

COUNCIL COMMUNICATION
CC #: 2808
File #: 0900-04-01 & 0201-01
Title:

Taylor Road Park and Ride Lot Improvement Project - Award of Contract and Budget Adjustment
Contact: Cathy Gosalvez 916-774-1300 [email protected] Meeting Date: 6/21/2023
Item #: 7.26.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1. Award the Taylor Road Park and Ride Lot Improvement Project to the low bidder, Baldoni Construction Service, Inc.; and

2. Adopt a resolution authorizing the City Manager to execute the agreement and provide a change order authority of 15% of the contract amount; and

3. Adopt the attached ordinance for a budget adjustment in the amount of $206,330.

BACKGROUND
The City of Roseville Public Works/Alternative Transportation Division currently operates a transit stop within the Caltrans Park and Ride Lot on Taylor Road, providing service for the City’s commuter routes to downtown Sacramento. Placer County Transit also utilizes this bus stop for weekday commuter service. While Caltrans owns the Park and Ride Lot, the City owns the existing transit shelter & bike locker improvements.

The proposed project includes an expansion of the concrete bus shelter pad to allow for an additional bus loading area, American with Disabilities (ADA) improvements (including new curb ramps), and the installation of conduit for future data and electrical connections.

On April 19, 2023, the City Council approved the plans and specifications for the project and authorized staff to call for bids. Three bids were received and opened on May 9, 2023.

The engineer's estimate and bids are as follows:

Baldoni Construction Service, Inc. $ 99,999.00
Sierra Asphalt, Inc. $103,960.00
B&M Builders, Inc. $108,395.00
Engineer's Estimate $110,000.00
Staff has reviewed the low bid from Baldoni Construction Service, Inc. and has found it to be complete and in order. Construction has been coordinated with the adjacent Golfland Sunsplash Waterpark and is anticipated to begin in September, following the summer season. The project is scheduled to be completed in October.

Public Outreach
Public Works Staff will be working with the Public Works Marketing & Communications Team to develop a public outreach campaign to keep the community informed of the project's progress and traffic impacts during the construction phase of the project. This includes disseminating project information on the City's web page, traffic alerts, and social media.

FISCAL IMPACT
A budget adjustment of $206,330 is required to fund construction, construction contingency/change order authority, staff time, and construction management costs. The project is funded with Low Carbon Transportation Operations Program (LCTOP) grant funds ($103,324) and State of Good Repair Program funds ($103,006.) No General Fund resources will be used for this project.

ENVIRONMENTAL REVIEW
The proposed project involves the minor alteration of an existing facility. This activity is categorically exempt from CEQA as a Class 1 Exemption (State CEQA Guidelines Section 15301). The Exemption has been prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Cathy Gosalvez, Associate Engineer
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Location Map
Resolution 23-289
Agreement
Ordinance 6688
Budget Adjustment
CEQA Exemption

RESOLUTION NO. 23-289

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND BALDONI CONSTRUCTION SERVICE, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE WHEREAS, an Agreement for the Taylor Road Park and Ride Lot Improvement project, by and between the City of Roseville and Baldoni Construction Service, Inc., has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
______________________________
MAYOR
ATTEST:
________________________
City Clerk

ORDINANCE NO. 6688

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Taylor Road Park and Ride Lot Improvement Project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

COUNCIL COMMUNICATION
CC #: 2784
File #: 0201 & 0201-01
Title: Fiscal Year 2022-23 Year-End Budget Adjustments
Contact: Scott Pettingell 916-746-1306 [email protected] Meeting Date: 6/21/2023
Item #: 7.27.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt ordinances to approve adjustments to the FY2022- 23 budget.

BACKGROUND
Staff monitors and reviews the budget throughout the year to ensure compliance with the annual budget ordinance. Staff has identified the following adjustments to the FY2022-23 budget:

1. Roseville Youth Sports Coalition Fund/Citywide Park Fund Beginning in FY2019-20, expenditures made on behalf of the Youth Sports Coalition (YSC) were charged to the Citywide Park Fund without the appropriate offsetting reimbursement from the Roseville YSC Fund. This budget adjustment will correct the reimbursement by moving $45,000 from Fund 1201 to Fund 3303 to ensure the fund balance reflects actual spending by the Youth Sports Coalition. Additionally, Fund 1201 did not have any budget authority for FY2022-23, and this budget adjustment will establish the budget for current expenses totaling $22,302 for reimbursement to sports leagues and scholarships.

2. Roseville Aquatics Maintenance Fund/General Fund
In FY2021-22, the annual Roseville Aquatics Maintenance Fund transfer to the Aquatics Operations budget in the General Fund was not completed. This budget adjustment will correct this by moving $78,579 from the Roseville Aquatics Maintenance Fund to the General Fund to ensure the fund balance reflects actual spending per the agreement with the Roseville Joint Union High School District.

3. Roseville Energy Park Exterior Paint Project
This project ended over budget by $47. This budget adjustment will apply $47 from the available resources in the Electric Fund to the project budget to correct this overage. This project will then be closed.

4. General Fund Annexation Payments
The City's annexation payments to Placer County (based on tax-sharing agreements with the County for the City's annexation areas) will come in higher than expected. This budget adjustment will increase the expenditure budget for these payments by $245,000 but will be offset by an equal revenue increase from secured property taxes, which are higher than budgeted. This adjustment will bring the City's total estimated annexation payments for FY2022-23 to $10,145,000.

5. American Rescue Plan Act (ARPA) Project Revenue
This $1,099,308 budget adjustment is requested to recognize revenue for City Council-approved projects using federal American Rescue Plan Act (ARPA) funds.

6. Transit Fund/Transit Shuttle Fee Fund
The Transit Shuttle Service Fee applies to the West Roseville Specific Plan and provides funding for a shuttle service between that area and the I-80/Watt Avenue light rail station. This budget adjustment of $200,000 is to move FY2022-23 fee revenue collected in the Transit Fund to the new Transit Shuttle Service Fee Fund.

7. General Fund Capital Reserve Fund/Strategic Improvement Fund This request transfers $4 million from the General Fund Capital Reserve Fund to the Strategic Improvement Fund to pay for part of the Westbrook Boulevard - Segment 4 project. In May 2023, the City Council approved funding this project with $4 million from the Strategic Improvement Fund. After City Council approval, staff determined that adequate funds for this project were available in the General Fund Capital Reserve Fund. This $4 million is fully reimbursable.

8. Emergency Repair at SPCA
This budget adjustment of $53,400 is needed to fund the replacement of two HVAC units at the Placer SPCA. This request covers the replacement of the units and costs associated with the temporary heating of the space while the new units are on order. In April 2023, these funds were approved for General Fund contingency to facilitate the unit purchases, and now the amount is being transferred into a new project (HVAC Unit Replacement at Placer SPCA) in the Facility Rehabilitation Fund.

9. Closure of the General Capital Projects Fund
This Budget Adjustment is requested to close the General Capital Project (GCP) Fund. Available GCP Fund balances ($96,336) in the City Facilities Security Improvements (400013) Capital Improvement Project (CIP) will be moved to the General Fund and reappropriated in an equivalent amount within the CIP. The 800 Mhz Radio System Replacement CIP (400091) has a remaining balance of $244,974 in the GCP Fund. This budget adjustment will reduce this project budget by $244,974 and prepare the 800 Mhz Radio System Replacement CIP for closure. $240,403 of this funding will be moved to the IT Replacement Fund and reappropriated in the East Radio Site Project (400126), and $4,571 will be moved to the FY2020-21 Security Upgrades Project (500121) to address higher than anticipated expenditures. Available GCP Fund balances of $46,165 in the Saugstad Park Renovations CIP (400122) and $17,811 in the Children’s Art Center CIP (400132) will be moved to the Facility Rehabilitation Fund and reappropriated in the same amount within these CIPs. The remaining available balance of $7,249 in the GCP Fund will be split between the IT Replacement Fund and the Facility Rehabilitation Fund.

10. Facility Rehabilitation Fund
This $100,000 budget adjustment is requested to fund unanticipated leave payouts in FY2022-23 and lower than anticipated labor charges to projects.

11. Workers Compensation Fund
This $550,000 budget adjustment is requested to fund higher than anticipated workers compensation claims in FY2023.

FISCAL IMPACT
There are adequate resources available in each fund for the recommended budget adjustments. The Roseville Aquatics Maintenance Fund budget adjustment provides $78,579 to the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of budget adjustments meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Respectfully Submitted,
Scott Pettingell, Assistant Finance Director
Dennis Kauffman, Assistant City Manager/Chief Financial Officer _____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6673
1 - PRL - Youth Sports League Transfer
Ordinance 6674
2 - PRL - RAC Maintenance Funds
Ordinance 6675
3 - PW - Project Closure
Ordinance 6676
4 - FIN- Annexation Payment
Ordinance 6677
5 - FIN- ARPA Revenues
Ordinance 6678
6 - PW - Transit Shuttle Fee Fund
Ordinance 6679
7 - FIN- Transfer - Capital Reserve to SIF
Ordinance 6680
8 - PW - HVAC SPCA
Ordinance 6681
9 - FIN- General Capital Projects Fund Closure
Ordinance 6682
10 - PW - Facility Rehab Fund
Ordinance 6683
11 - HR- Workers Compensation Fund
ORDINANCE NO. 6673

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2022-23

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2022-23, is hereby amended as listed on the attached budget adjustment for the Roseville Youth Sports Coalition Fund/Citywide Park Fund.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

PASSED AND ADOPTED by the Council of the City of Roseville, this ______________ day of _________________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk

Page 1 of 3 ends

Roseville City CouncilJune 21, 2023

Roseville City Council
June 21, 2023