Roseville City Council
September 6, 2023

Unless otherwise directed, we will submit a draft copy of the report in a *.pdf format for review and comment. Upon receipt of comments, we will edit the report then submit the finalized report for WWE’s and the City’s use.

Subtask 2.3 - Utility Coordination and Preliminary Engineering Workshop Prior to the preliminary engineering workshop, WWE will conduct utility coordination along the gravity pipe replacement alignment in Sierra College Blvd. using the “A Letter” process. ENGINEER will utilize available as-builts of Sierra College Blvd. provided by the City in combination with the utility coordination information gathered through the “A Letter” process to develop initial utility conflict mapping and determine the feasibility of pipe bursting each segment of the gravity replacement alignment. This will be done utilizing the results of the geotechnical analysis.

WWE will conduct a preliminary engineering workshop with select City Staff to review specific options and details for the project to include at a minimum the following discussion topics:
 Open cut vs. pipe bursting including results of geotechnical investigation and utility conflicts.  Inclusion of the Sierra College Pipe Bursting segments as part of this project bid package  Updated Opinion of Probable Construction Cost
CITY OF ROSEVILLE CHURCH STREET SEWER IMPROVEMENTS PROJECT P A G E | 9 WATER WORKS ENGINEERS SCOPE OF ENGINEERING SERVICES– FISCAL YEAR 2022-2023 JUNE 2023 WWE will provide a slide-set presenting details on the key discussion topics and provide meeting notes to document the decisions made. The purpose of the meeting will be to confirm the key components of the project to move into final design based on available funding for the project.

NOTE – WORK NOT INCLUDED IN THIS SCOPE - This scope of work does not include budget to conduct potholing. Should ENGINEER identify locations where potholing is recommended to confirm utilities at risk to damage based on selected construction methodology, ENGINEER will develop the bidding documents with phased construction requirements for Contractor to investigate potential utility conflicts (via potholing) and confirm proposed improvements are constructible and include work sequencing and contract language to confirm design assumptions and construct field modifications to proposed improvements to mitigate for actual existing utilities orientation and elevations.

Subtask 2 Deliverables
• Draft and Final Geotechnical Report (PDF sent electronically to CITY Project Manager) • Preliminary Engineering Workshop Meeting Agenda, Presentation materials and Notes (hard copies for workshop participants and sent electronically to CITY Project Manager) Subtask 3 - 60% Design Submittal
The following is an anticipated drawing list for the 60% submittal (approx. 21 sheets):
• Cover / Index
• General Legend Sheets
• Open Cut Pipe Construction Plan and Profile (2)
• Trenchless Pipe Construction Plan and Profile (7)
• Civil Details (2)
• Traffic Control / By-Pass Plan Schematics (7)
The 60% submittal will only include technical specifications for selected trenchless construction methodology.

Subtask 3 Deliverables
• 60% Design Drawings (PDF sent electronically to CITY Project Manager) • 60% Technical Specifications (PDF sent electronically to CITY Project Manager) • 60% Opinion of Probable Construction Cost (PDF sent electronically to CITY Project Manager) • 60% Workshop Meeting Agenda and Notes (hard copies for workshop participants and sent electronically to CITY Project Manager)
Subtask 4 - 90% Design Submittal
The 90% design submittal will be complete in all respects except for minor interdisciplinary coordination and details to be completed at 100%, including all technical specifications. The intention of the 90% design submittal is that the project documents are nearly bid ready. The 90% design submittal will include incorporation of review comments provided by the CITY on the 60% design drawings.

The following is an anticipated drawing list for the 90% submittal (approx. 21 sheets):
• Cover / Index
• General Legend Sheets
• Open Cut Pipe Construction Plan and Profile (2)
CITY OF ROSEVILLE CHURCH STREET SEWER IMPROVEMENTS PROJECT P A G E | 10 WATER WORKS ENGINEERS SCOPE OF ENGINEERING SERVICES– FISCAL YEAR 2022-2023 JUNE 2023 • Trenchless Pipe Construction Plan and Profile (7)
• Civil Details (2)
• Traffic Control / By-Pass Plan Schematics (7)
Subtask 4 Deliverables
• 90% Design Drawings (PDF sent electronically to CITY Project Manager) • 90% Technical Specifications (PDF sent electronically to CITY Project Manager) • 90% Opinion of Probable Construction Cost (PDF sent electronically to CITY Project Manager) • 90% Workshop Meeting Agenda and Notes (hard copies for workshop participants and sent electronically to CITY Project Manager)
Subtask 5 - 100% Design Drawings and Specifications
The 100% design submittal will include incorporation of review comments provided by the CITY on the 90% design drawings and specifications, and the results of WWE’s internal QA/QC reviews. The 100% design submittal will be bid-ready.

Subtask 4 Deliverables
• 100% Design Drawings (PDF sent electronically to CITY Project Manager) • 100% Technical Specifications (PDF sent electronically to CITY Project Manager) • Final Opinion of Probable Construction Cost (PDF sent electronically to CITY Project Manager) • Project Design CAD files and MS Word Specifications
Subtask 6 - Bid Documents and Bid Phase Support
The Final Bid Documents Submittal incorporates Project Manual provided by the CLIENT combined with ENGINEER’s 100% drawings and specifications updated to address minor final comments generated by ENGINEER’s QA/QC review team, with particular emphasis on formatting and clean-up to ensure clear and legible reproduction. (assume 40 hours of time for this work preparing Bid Documents) ENGINEER will provide the following Engineering Assistance During Bidding:
 Facilitate Pre-bid Conference (Assume 1 meeting, 6 hrs preparation, 2 hr. meeting)  Respond to contractor inquiries during bid advertisement (Assume 40 hr of Misc correspondence)  Assist CLIENT in the preparation of addenda to bidders (assume 3; 4-hr. per addenda)

[\\Rosenet\rosenetdfs\CITY ATTORNEY\CYCOM\WPDOCS\D002\P005\00080289.DOCX;08/08/2023] EXHIBIT “B”
CITY OF ROSEVILLE CHURCH STREET SEWER IMPROVEMENTS PROJECT P A G E | 11 WATER WORKS ENGINEERS SCOPE OF ENGINEERING SERVICES– FISCAL YEAR 2022-2023 JUNE 2023 Fee Schedule
Payment for the scope of services described herein shall be on a Time and Expense basis not to exceed the $347,756 Estimated Fee Basis without written consent from CLIENT and invoiced in accordance with the Hourly Billing Rates in the following table. An Estimated Fee Basis Work Plan detailing ENGINEER’s estimated level of effort for project by Task is provided on the following page.

Client City of Roseville
Project CHURCH STREET SEWER IMPROVEMENTS PROJECT Hours and Fee Prepared by Mike Fisher
Date 6/2/2023 Year
Water Works Engineers 2023 hrs fee hrs fee
Classification Title Hourly Rate
AA1 Administrative $81.69 12 $980 4 $327 4 $327 4 $327 2 $163 $0 E1 Staff Engineer $175.05 $0 40 $7,002 120 $21,006 120 $21,006 60 $10,503 38 $6,652 E2 Associate Engineer $196.27 $0 8 $1,570 40 $7,851 40 $7,851 20 $3,925 $0 E3 Sr PE - Kristina Alacon / Tim Lewis $196.27 12 $2,355 44 $8,636 132 $25,907 120 $23,552 60 $11,776 38 $7,458 E5 QAQC - Todd Kotey $264.16 $0 2 $528 12 $3,170 16 $4,227 4 $1,057 2 $528 E5 PM - Mike Fisher $264.16 60 $15,850 8 $2,113 36 $9,510 44 $11,623 12 $3,170 10 $2,642 T1 CADD Tech 1 (Drafter/Jr. Technician) $96.54 $0 40 $3,862 80 $7,723 80 $7,723 24 $2,317 8 $772 T3 CADD Tech 3 (Senior Designer) $158.07 $0 16 $2,529 40 $6,323 40 $6,323 12 $1,897 4 $632 Expenses
WWE Expenses (incl'd markup) 10% $750 $250 $250 $125
Subconsultants
CWE Surveying (Manholes) $12,600
CWE Surveying (Planimetric Hickory) $15,750
Bajada Geotechnical $50,400
Subconsultant Markup 5% $0 $3,938 $0 $0 $0 $0
Subtask Totals 84 $19,185 162 $110,005 464 $82,067 464 $82,881 194 $34,808 100 $18,810 2023 2023 2023
$347,756
Subtask 5
2023
Project Total
2023
Subtask 4
2023
Project
Management
Hours
Subtask 1 Subtask 2 Subtask 3 Subtask 6
Bid Documents and
Bid Phase Support 60% DesignField Investigations 100% Design90% Design Fee
1468
ORDINANCE NO. 6706

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCALYEAR 2023-24

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2023-24, is hereby amended as listed on the attached budget adjustment for the Church Street Wet Weather Upgrades Project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City ofRoseville, this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
REQUESTER NAME & TITLE: Tracie Mueller, Principal Engineer FISCAL YEAR: 2023-24 PREPARER NAME & TITLE: Linda York, Development Technician COUNCIL DATE (if applicable): 9/6/2023 DEPARTMENT/DIVISION: EUD Wastewater Utility ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
BUDGET ($)
Fund Account Center Project Adjustment
6230 5080 84001 500341 60,000
6230 5301 84001 500341 50,000
110,000

REVENUES/TRANSFERS IN
BUDGET ($)
Fund Account Center Project Adjustment
-
110,000

FUND BALANCE
BUDGET ($)
Fund Account Center Project Adjustment
6230 (110,000)
(110,000)
Justification for Budget Adjustment:

REQUESTING DEPARTMENT HEAD / DESIGNEE DATE BUDGET MANAGER / DESIGNEE DATE

CHIEF FINANCIAL OFFICER / DESIGNEE DATE CITY MANAGER / DESIGNEE DATE

POSTED BY DATE
Revised: June 24, 2019

ACCOUNT STRING DESCRIPTION
Reduce available resources in the Wastewater Rehabilitation Fund

NET ADJUSTMENT

ACCOUNT STRING DESCRIPTION
TOTAL
REQUIRED APPROVALS:
8/14/23
BUDGET DEPARTMENT USE ONLY:

The Church Street Wet Weather Upgrades project (#500341) will fund upgrades to the Church Street area to handle wet weather scenarios. The project will include an evaluation, alternatives analysis, and preliminary design. This project requires an additional $110,000 to fully fund the study, which includes internal project labor and professional services. No expenditures have been incurred on this project, so this request brings the original budget of $300,000 to a new total remaining budget of $410,000.

TOTAL
Increase Internal Project Labor budget for project #500341

ACCOUNT STRING DESCRIPTION
Increase Professional Services budget for project #500341 TOTAL
8/15/20237:00 AM
1 Notice of Exemption
To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678
Project Title: Church Street Sewer Improvements Project Project Location(s): Withing rights-of-way (ROW) of Church Street (between Atkinson Street and Birch Street), Hickory Street (east of Brentwood Drive), and Atkinson Street between Hickory Street and West Duranta Street).

Project Description: The Environmental Utilities Department (EU) seeks to award a contract for engineering services for sewer system improvements to address existing deficiencies such as sewer spills during large storm events. The City’s sewer system hydraulic model determined that a series of improvements would prevent future occurrences. These improvements include: trenchless upsizing of gravity sewer mains via pipe bursting along Church Street, Hickory Street, and Atkinson Street; open cut installation of new gravity sewer main along Hickory Street; and abandonment of a gravity sewer main along Hickory Street. All work would occur within existing ROW. The project would not result in an expansion of use.

Public Agency Approving Project: Roseville City Council Agency/Individual Carrying Out Project: City of Roseville Environmental Utilities Department Reason why this Project is Exempt: The project qualifies for a Class 1 and Class 2 Categorical Exemption as described in Section 15301 and Section 15302 of the California Environmental Quality Act (CEQA) guidelines which states:
“Class 1 (Existing Facilities) consists of the … repair and maintenance…of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use; and
“Class 2 consists of the…replacement or reconstruction of existing…facilities…including...replacement or reconstruction of existing utility systems involving negligible or no expansion of capacity.”
The project consists of upsizing some gravity mains, installation of a new sewer main, and abandonment of another to address issues with the sewer spills during large storm events. The project would not result in expansion of use. Consequently, the Class 1 and Class 2 Categorical Exemptions apply.

Lead Agency Contact Person: Tracie Mueller, PE, Roseville Department of Environmental Utilities (916-774-5888).

Signature: Date: 08-09-2023
Jessica Lynch, Environmental Coordinator
City of Roseville

COUNCIL COMMUNICATION
CC #: 2908
File #: 0323 & 0214 & 0201-01
Title: Sacramento Urban Area Security Initiative - Grant Award and Budget Adjustment Contact: Mark Peinado 916-774-5021 [email protected] Meeting Date: 9/6/2023
Item #: 7.22.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the City of Sacramento Subaward Agreement, and adopt an ordinance approving a budget adjustment of $25,000.

BACKGROUND
The current Roseville Police Department Gas Masks are generally around 20 years old. Most were purchased after the September 11, 2001 terrorist attacks. Almost all masks show signs of aging, wear and tear (yellowing of permanent lens, wear of straps and buckles, degradation of rubber masks and breaking of individual components). Additionally, the masks were not designed for use in tactical environments.

The Roseville Police Department's Regional SWAT Team routinely deploys on critical incidents utilizing gas munitions and contaminated environments. The Regional SWAT Team is the primary mobile field force to be deployed to crowd/riot and civil unrest where chemical agents/improvised chemical weapons are present.

The Roseville Police Department submitted a request to the Sacramento Urban Area Security Initiative (UASI) to obtain grant funding for the purchase of new gas masks for the Department's Regional Special Weapons and Tactics (SWAT) Team. The Sacramento UASI approved the request and has granted the subaward agreement in the amount of $25,000 for the purchase for new gas masks.

FISCAL IMPACT
The recommended budget adjustment will add a total of $25,000 to the Police Department's budget in the City's Grants Fund. The City will be reimbursed for the purchases by Federal Homeland Security funds administered by the City of Sacramento. There will be no net fiscal impact on the City.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Approval of a subaward grant agreement and budget adjustment meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Respectfully Submitted,
Mark Peinado, Management Analyst
Troy Bergstrom, Police Chief
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-360
UASI Sub-awardAgreement
UASI Sub-award extension
Ordinance 6708
Budget Adjustment
RESOLUTION NO. 23-360

ACCEPTING A GRANT AWARD FROM THE SACRAMENTO URBAN AREA SECURITY

INITIATIVE (UASI), APROVING THE CITY OF SACRAMENTO SUBAWARD

AGREEMENT, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, the Roseville Police Department submitted a request to the Sacramento Urban Area Security Initiative (UASI) to obtain grant funding for the purchase of new gas masks for the Department’s Regional Special Weapons and Tactics (SWAT) Team; and WHEREAS, the Roseville Police Department received $25,000 in subaward grant funds from the Sacramento UASI through the United States Departments of Homeland Security FY2020 Homeland Security Grant Program for the purchase of full face respirators; and WHEREAS, the City of Sacramento Subaward Agreement, has been reviewed by the City Council.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville accepts the grant awards from the Sacramento UASI, and the City Manager is hereby authorized to execute any required documents.

BE IT FURTHER RESOLVED that as the grant recipient, the City of Roseville agrees to comply with all conditions and requirements related to the subaward.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
ORDINANCE NO. 6708

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCALYEAR 2023-24

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2023-24, is hereby amended as listed on the attached budget adjustment for Sacramento Urban Area Security Initiative grant funds.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
ROsE�ILLE REQUEST FOR BUDGET ADJUSTMENT

CALIF ORNIA
REQUESTER NAME & TITLE: Mark Peinado / Management Analyst PREPARER NAME & TITLE: Mark Peinado / Management Analyst FISCAL YEAR:

COUNCIL DATE (if applicable):

DEPARTMENT/DIVISION: _P_olic__e_De_-p_art__me__nt_/ _A_d_m_in_is_tr_a_tion _ ________ ORDINANCE:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET($) DESCRIPTION
Fund Account Center Project Adjustment
2270 5395 84001 700054 25,000 Establish expenditure budget for UASI Full Face TOTAL 25,000

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET($) DESCRIPTION
Fund Account Center Project Adjustment
2023-2024
09/06/2023
2270 4401 84001 700054 25,000 Establish project revenue budget for UASI Full Face Respirators
TOTAL 25,000

NET ADJUSTMENT -I

FUND BALANCE
ACCOUNT STRING BUDGET($) DESCRIPTION
Fund Account I Center I Project Adjustment

TOTAL -
Justification for Budget Adjustment:

The Roseville Police Department has been awarded a sub-award from the FY20 Homeland Security Grant Program - Urban Area Security lnitiative (UASI) for $25,000. The Police Department will use the funds to purchase full face respirators (gas mask) designed for tactical use, to be used by the Roseville Police Department's Regional SWAT Team members. This budget adjustment establishes the revenue and expenditure budgets for project No.700054 for the total grant award of $25,000. -, ,-<.___a � .... \ u .......... c--... �- , -./--
REQUESTING DEPARTMENT HEAD"h>ESIGNEE

CHIEF FINANCIAL OFFICER/ DESIGNEE

POSTED BY
Revised: June 24, 2019
8/10/202312:06 PM
REQUIRED APPROVALS:
�lto\2-�

DATE BUDGET MANAGER/ DESIGNEE DATE

DATE CITY MANAGER/ DESIGNEE DATE
BUDGET DEPARTMENT USE ONLY:

DATE
Respirators

COUNCIL COMMUNICATION
CC #: 2904
File #: 0400-02 & 0400-06-02
Title: Second Reading - Infill Parcel 175 Rezone
Contact: Shelby Maples 916-746-1347 [email protected] Meeting Date: 9/6/2023
Item #: 7.23.

RECOMMENDATION TO COUNCIL
ORDINANCE NO. 6707 AMENDING ZONING ORDINANCE NO. 5428 OF THE CITY OF

ROSEVILLE CHANGING THE ZONING OF CERTAIN REAL PROPERTY LOCATED WITHIN THE CITY OF ROSEVILLE, for second reading and adoption.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
Not applicable.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Shelby Maples, Associate Planner
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6707
ORDINANCE NO. 6707

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AMENDING ZONING ORDINANCE NO. 5428 OF THE CITY OFROSEVILLE

CHANGING THE ZONING OF CERTAIN REAL PROPERTY LOCATED

WITHIN THE CITY OF ROSEVILLE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The Council of the City of Roseville has reviewed the findings of the Planning Commission regarding approval of the rezone specified herein, and make the following findings pursuant to Section 19.86.050 of the ZoningOrdinance:

1. The rezone is in conformance with the public interest, health, safety, or welfare of the City; and

2. The rezone is consistent with the objectives, policies, programs, and land use designations of the City of the Roseville GeneralPlan.

SECTION 2. Section 19.06.020 of the Zoning Ordinance of the City of Roseville, Ordinance No. 5428, is amended to change the zoning of that portion of certain real property located on Parcel 175 of the Infill area in the City of Roseville, as shown and so designated in Exhibit “A”, attached and incorporated herein by reference, is hereby rezoned from Neighborhood Commercial (NC) to Community Commercial(CC).

SECTION 3. This ordinance shall be effective at the expiration of thirty (30) days from the date of adoption.

SECTION 4. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication byposting.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on rollcall:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

COUNCIL COMMUNICATION
CC #: 2894
File #: 0400-04-12-1
Title:

Second Reading - Sierra Vista Specific Plan Parcel KT-41A & KT-41B (6000 Baseline Road) Erickson Senior Living – Development Agreement Amendment Contact: Sean Morales 916-774-5282 [email protected] Meeting Date: 9/6/2023
Item #: 7.24.

RECOMMENDATION TO COUNCIL
ORDINANCE NO. 6705 ADOPTING A THIRD AMENDMENT OF THE DEVELOPMENT

AGREEMENT BYAND BETWEEN THE CITY OF ROSEVILLE AND KV SIERRA VISTA,

LLC RELATIVE TO THE SIERRA VISTA SPECIFIC PLAN, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE, for second reading and adoption.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
Not applicable.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Sean Morales, Associate Planner
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Ordinance 6705
ORDINANCE NO. 6705

ADOPTING A THIRD AMENDMENT OF THE DEVELOPMENT AGREEMENT BY AND

BETWEEN THE CITY OF ROSEVILLE AND KV SIERRA VISTA, LLC RELATIVE TO THE

SIERRA VISTA SPECIFIC PLAN, AND AUTHORIZING THE CITY MANAGER TO

EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. In accordance with Chapter 19.84 of Title 19 of the Roseville Municipal Code (the Zoning Ordinance) of the City of Roseville, the City Council has received the recommendation of the Planning Commission that the City of Roseville enter into a Third Amendment of the Development Agreement by and between the City of Roseville and KV Sierra Vista, LLC pertaining to property located within theSierra Vista Specific Plan area.

SECTION 2. Prior to considering the proposed Third Amendment to Development Agreement, the City Council considered the 11th Addendum to the Sierra Vista Specific Plan Environmental Impact Report (EIR) (SCH #2008032115, certified May 5, 2010), pursuant to the California Environmental Quality Act, California Public Resources Code Section 21000 et seq.

SECTION 3. The Council of the City of Roseville has reviewed the findings of the Planning Commission recommending approval of the Third Amendment to Development Agreement, and makes the followingfindings:

1. The Third Amendment to the Development Agreement is consistent with the objectives, policies, programs and land use designations of the City of Roseville General Plan and the Sierra Vista SpecificPlan;

2. The Third Amendment to the Development Agreement is consistent with the City of Roseville Zoning Ordinance;

3. The Third Amendment to the Development Agreement is in conformance with the public health, safety andwelfare;

4. The Third Amendment to the Development Agreement will not adversely affect the orderly development of the property or the preservation of property values; and

5. The provisions of the Third Amendment to the Development Agreement will provide sufficient benefit to the City to justify entering into saidAmendment.

SECTION 4. The Third Amendment to Development Agreement, by and between the City of Roseville and KV Sierra Vista, LLC, a copy of which is on file in the City Clerk's Department and incorporated herein by reference, is hereby approved and the City Manager is authorized to execute it on behalf of the City ofRoseville.

SECTION 5. The City Clerk is directed to record the executed Development Agreement Amendment within ten (10) days of the execution of the agreement by the City Manager with the County Recorder's Office of the County of Placer.

SECTION 6. This ordinance shall be effective at the expiration of thirty (30) days from the date of its adoption.

SECTION 7. The City Clerk is hereby directed to cause this ordinance to be published in full at least once within fourteen (14) days after it is adopted in a newspaper of general circulation in the City, or shall within fourteen (14) days after its adoption cause this ordinance to be posted in full in at least three (3) public places in the City and enter in the Ordinance Book a certificate stating the time and place of said publication byposting.

PASSED AND ADOPTED by the Council of the City of Roseville this day of 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk
2 COUNCIL COMMUNICATION
CC #: 2889
File #: 0400-04-18-1 & 0400-07
Title: Blue Oaks Retail Center Phase 2 - Final Map
Contact: Kerry Andrews 916-774-5346 [email protected] Meeting Date: 9/6/2023
Item #: 7.25.

RECOMMENDATION TO COUNCIL
It is recommended that the City Council approve the final map on file with the City Clerk and accept, on behalf of the public, the sanitary sewer easement offered thereon for dedication.

BACKGROUND
The Development Services - Engineering section has reviewed the subject final map and found that it is in compliance with the Subdivision Map Act and the City's Subdivision Ordinance and all conditions of the tentative map have been met.

This map will be creating 6 lots for future retail development.

FISCAL IMPACT
There is no fiscal impact to the City's General Fund associated with this approval.

ENVIRONMENTAL REVIEW
Approval of the Blue Oaks Retail Center Phase 2 Final Map project is an action that is subject to CEQA. Project level CEQA compliance for the Blue Oaks Retail Center Phase 2 Final Map project was accomplished with preparation of the Blue Oaks Retail Center Phase 2 Initial Study Mitigated Negative Declaration (IS/MND) and Mitigation Monitoring and Reporting Program (Adopted: March 23, 2023). Because the Blue Oaks Retail Center Phase 2 Final Map project is consistent with the project evaluated in the Blue Oaks Retail Center Phase 2 IS/MND, no new effects would be expected to occur and all applicable mitigation measures from the IS/MND will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Kerry Andrews, Assistant Engineer
Mike Isom, Development Services Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Final Map
Vicinity Map

COUNCIL COMMUNICATION
CC #: 2906
File #: 0709-01
Title:

HOUSING AUTHORITY/CITY COUNCIL – Quarterly Status Update 2nd Quarter 2023
Contact: Suzi Cook-Turner 916-774-5414 [email protected] Trisha Isom 916-746-1239 [email protected]
Meeting Date: 9/6/2023
Item #: 7.26.

RECOMMENDATION TO COUNCIL
The City Council, acting as the Roseville Housing Authority Board, is not required to take any action on this item. The quarterly Roseville Housing Authority’s Housing Choice Voucher Program report is for informational purposes only.

BACKGROUND
Pursuant to the bylaws of the Roseville Housing Authority (RHA), the City Council, acting as the governing board for the Housing Authority, holds its quarterly meeting the first Wednesday of March, June, September, and December, or as soon as possible thereafter. Staff has prepared the following status report regarding lease-up activity for the Housing Choice Voucher (HCV) Program. The HCV Program provides income-qualified households in Roseville and Rocklin with rental assistance using funding from the U.S. Department of Housing and Urban Development (HUD). This assistance is utilized at rental units that meet program specific housing standards, are owned by a willing property owner, and are within Roseville or Rocklin city limits. This rental assistance ensures that the household can afford to live in safe and decent housing. During the second quarter of 2023 there were 634 vouchers utilized in Roseville, 123 vouchers being utilized in Rocklin, and 1 in another jurisdiction (approved transfers out of the area) for a total of 758 families receiving rental assistance through the RHA.

RHA continues to work diligently to recruit new property owners and increase the affordable housing stock available to voucher holders. The introduction of the Landlord Incentive Program in April 2023 proved to be very successful. With the initial grant of $50,000 received through AMI Housing, the RHA was successful in recruiting several new landlords and enticed other landlords to lease to new HCV program participants. On May 3, 2023, the RHA hosted a Landlord Seminar at the Maidu Community Center for current and prospective property owners who wanted to learn more about participating in the Housing Choice Voucher program. Thirty property owners attended the seminar along with representatives from the Veterans Administration of Northern California (VA) and AMI Housing. The RHA staff covered topics which included the benefits of the voucher program, a review of upcoming policy changes, and a group Q&A session. The seminar was very successful and the RHA is planning to host more landlord events in the future.

In May, RHA staff participated in the 2023 Placer Veteran’s Stand Down held at The Grounds in Roseville. Working closely again with the VA and HUD VASH staff, the RHA was able to assist in recruitment of new veteran families that qualified for the VASH voucher. Staff was also able to connect with homeless veterans and provide information about the HUD VASH program. RHA has a total of 85 HUD VASH vouchers to house homeless veteran families. 19 VASH vouchers are Project-Based Vouchers (PBV) that have averaged 100% occupancy at Main Street Apartments. RHA staff will continue to apply for additional VASH vouchers with the support of the VA.

RHA is authorized to provide 823 households with HCV rental assistance. RHA also has several special voucher programs including 50 Emergency Housing Vouchers (EHV) providing rental assistance to individuals and families who are experiencing homelessness or at risk of experiencing homelessness; 75 vouchers allocated specifically for families on the waiting list with a head-of-household or partner that are non-elderly and disabled (NED vouchers); and 43 Mainstream vouchers assist households who have a non-elderly head of household or partner with a disability and are transitioning out of institutional or other segregated settings, are currently homeless, or at risk of becoming homeless. The table attached to this report provides a monthly summary of RHA’s voucher programs for the second quarter of 2023.

Each housing authority is required to be at least 95% leased-up for its voucher allocation or utilizing at least 95% of its annual budget authority to remain in compliance with HUD’s requirements. The lease-up rate for a calendar year cannot exceed 100% of its allocation of vouchers (per voucher type), and/or 100% expenditure of its annual budget allocation for the program. Agencies leasing up or expending 98% or more of its allocated vouchers and/or budget can reach high-performing status. RHA continues to meet HUD program requirements for highperforming status through 100% expenditure of its annual budget allocation.

FISCAL IMPACT
This Housing Authority Quarterly Status Report does not create any additional cost to the City’s General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The Roseville Housing Authority Quarterly Report meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal C - Maintain a safe and healthy community
Goal D - Enhance economic vitality
Respectfully Submitted,
Suzi Cook-Turner, Housing Supervisor
Melissa Anguiano, Economic Development Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Voucher Lease Up Table Qtr 2 2023
Roseville Housing Authority Voucher Lease-up CY 2023
Actual Leaseup of
Mainstream
12-HUD
Mainstream
(43)
Jan-23 528 570 75 75 59 75 35 43 35 50
Feb-23 526 570 75 75 59 85 34 43 35 50
Mar-23 532 570 74 75 58 85 33 43 35 50
Apr-23 528 570 75 75 58 85 33 43 35 50
May-23 535 570 75 75 59 85 33 43 37 50
Jun-23 546 570 75 75 61 85 33 43 42 50
YTD Total 3195 3420 449 450 354 500 201 258 219 300
YTD % Leased 93.4% 99.8% 70.8% 77.9% 73.0%
Actual
Lease-up
of VASH
11-HUD
VASH (85)
Actual Leaseup of EHV
21-HUD
Emergency
Housing
Vouchers
(EHVs) (50)
2023
Actual
Lease-up
of Regular
10-HUD
Regular
(570)
Actual
Lease-up
of NonElderly
Disabled
5-HUD NonElderly
Disabled
(75)

COUNCIL COMMUNICATION
CC #: 2913
File #: 0102-10
Title: Resolution - Kerry Andrews
Contact: Blair Hutchison 916-774-5266 [email protected] Meeting Date: 9/6/2023
Item #: 7.27.

RECOMMENDATION TO COUNCIL
Commend Kerry Andrews for his 35 years of outstanding service and dedication to the City of Roseville, congratulate him for his many accomplishments, and wished a long, healthy, and enjoyable retirement.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Respectfully Submitted,
Blair Hutchison, City Clerk Department
Carmen Avalos, City Clerk
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution - Kerry Andrews

COUNCIL COMMUNICATION
CC #: 2911
File #: 0102-06
Title: Proclamation - Constitution Week September 17-23, 2023 Contact: Blair Hutchison 916-774-5266 [email protected] Meeting Date: 9/6/2023
Item #: 7.28.

RECOMMENDATION TO COUNCIL
Proclaim September 17-23, 2023 as Constitution Week and encourage all citizens to reaffirm the ideals the framers of the Constitution had in 1787 by vigilantly protecting the freedoms guaranteed to all through the Constitution of the United States of America.

BACKGROUND
Not applicable.

FISCAL IMPACT
Not applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal B - Support community engagement and advocacy
Respectfully Submitted,
Blair Hutchison, City Clerk Technician
Carmen Avalos, City Clerk
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Proclamation - Constitution Week September 17-23, 2023

COUNCIL COMMUNICATION
CC #: 2916
File #: 0716
Title: Automated Materials Handling System - Contract Purchase Agreement Contact: Natasha Martin 916-774-5234 [email protected] Meeting Date: 9/6/2023
Item #: 8.1.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a contract purchase agreement with Invengo American Corp dba FE Technologies to install, implement and support a newAutomated Materials Handling (AMH) system, and authorize change orders for this project up to $64,382.

BACKGROUND
In 2014 City Council approved the contract for 3M Library Systems to install an AMH system in all three libraries. Since that installation, the library has loaned nearly 10 million library items, and these items have been processed through the 3M automated system. That system has now reached end of life, with many outages that impact customers who are borrowing and returning library materials. Many technological advances have transpired in AMH systems in the past decade, and a new system will help continue to increase staff efficiencies, provide better features for our customers, and help us absorb increased library visitations and circulation as Roseville continues to grow.

The highlights of the newAMH library system include:
· Speedy and reliable automatic materials sorting system with a large range of bin and tote options
· Tote identity and location system for exact item location at any time · Staff workstations featuring integration so all circulation functions are seamless · Security gates that are fully ADA compliant and easily installed · Collection management for holds pickup and returns
· Inventory management at up to 18,000 items per hour
· Cloud-based dashboard for operational status of each device, detailed reports, and people counter statistics, etc.
· Mobile application that lets customers check out items from any location within the library on their mobile phone
Request for Proposals (RFP) specifications were prepared and issued by staff in 2022. The RFP included evaluation criteria for overall system functionality, implementation, training, ongoing maintenance and support, references and costs. Award of the contract criteria included an on-site presentation from three proposers. Staff visited libraries in person to speak with staff and evaluate the chosen vendor. Proposals were fully vetted by Library, IT and PRL administrative staff. Invengo American Corp dba FE Technologies is the recommended awardee, as they fully meet the program requirements, and at favorable pricing to the City. During the evaluation period, staff developed the equipment configuration which best fits the City’s needs, which resulted in the requested award amount.

FISCAL IMPACT
The total not-to-exceed amount for this contract is $1,060,000, which includes $710,633.68 for initial equipment and installation costs, sales tax, and removal of existing equipment; $64,382 for additional equipment expenditures, as needed for change orders; and $71,246 per year for four (4) years of maintenance and support. Funding for this project was approved from FY2020-21 General Fund year-end budget surplus, with the annual maintenance and support expenditure to be included in each year's operational budget in the General Fund.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal A - Remain fiscally responsible in a changing world Goal E - Deliver exceptional city services
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Natasha Martin, Parks, Recreation, & Libraries Manager
Jill Geller, Parks, Recreation, & Libraries Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Resolution 23-365
Invengo Contract
RESOLUTION NO. 23-365

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND INVENGO AMERICAN CORP DBA FE TECHNOLOGIES,

AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF

OF THE CITY OF ROSEVILLE
WHEREAS, a contract purchase agreement (3003148) for a new Automated Materials Handling System for the Roseville Libraries, by and between the City of Roseville and Invengo American Corp dba FE Technologies, has been reviewed by the City Council; and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders, consistent with the contract terms, provided that the net cost of all change orders does not exceed to sixty-four thousand, three hundred eighty-two dollars ($64,382).

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:
_______________________________
MAYOR
ATTEST:
__________________________
City Clerk
Contract Purchase Agreement 3003148
Supplier Details:

Company Invengo American Corp dba FE Technologies
Contact Al Skinner
Address 536 Silicon Dr Ste 100
Southlake, TX 76092
Submit your response to:

Company City of Roseville
Contact "Becky" Rebecca Philipp
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1110
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148
Agreement 3003148
Agreement Date 17-JUL-2023
Change Order 1
Change Order Date 17-JUL-2023
Revision 1
Agreement Amount 1,060,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier Invengo American Corp dba FE Technologies
536 Silicon Dr Ste 100
Southlake, TX 76092
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
()
()
[email protected]
Description of
Labor,
equipment
and/or materials

THE VENDOR SHALL PROVIDE THE SERVICES CALLED FOR UNDER THE CITY OF ROSEVILLE REQUEST FOR PROPOSAL (RFP) 13-114 LIBRARY AUTOMATED MATERIALS HANDLING AND CONTRACTOR'S PROPOSAL THERETO TITLED "FE TECHNOLOGIES RESPONSE TO CITY OF ROSEVILLE RFP 13-114"
(HEREINAFTER "PROPOSAL")DATED 10/3/22. THE TERMS AND SCOPE OF WORK OF CITY OF ROSEVILLE RFP 13-114 AND CONTRACTOR'S PROPOSAL ARE

HEREIN MADE PART OF THIS AGREEMENT AND FULLY INCORPORATED BY REFERENCE. ADDITIONALLY, THE ATTACHED "ROSEVILLE P.I. - LIBRARY EQUIPMENT REPLACEMENT PROPOSAL - UPDATED 6/15/23" ARE FULLY INCORPORATED BY REFERENCE ONTO THIS AGREEMENT. ADDITIONAL FUNDS HAVE BEEN INCLUDED FOR FUTURE EQUIPMENT PURCHASES ON AN ASNEEDED BASIS.

START DATE: UPON EXECUTED AGREEMENT
END DATE: 6/30/28
PLEASE CONTACT ALEXIS PRIEST AT (916) 774-5245 OR APRIEST@ROSEVILLE.

CA.US FOR QUESTIONS REGARDING THIS AGREEMENT.
*The total agreement amount is an approximation only. The City does not guarantee whatsoever the actual value of this contract.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 15721 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
"Becky" Rebecca Philipp Phone 1-916-746-1110
Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office. 2 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148
3 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

Contract Terms and Conditions

1. To the fullest extent allowed by law, Consultant agrees to indemnify, including the cost to defend City, and its officers, agents, employees and volunteers from any and all claims, demands, costs or liability that arise out of, or pertain to, or relate to the negligence, recklessness, or willful misconduct of Consultant and its agents in the performance of services under this contract, but this indemnity does not apply to liability for damages for death or bodily injury to persons, injury to property, or other loss, arising from the sole negligence, willful misconduct or defects in design by City or the agents, servants, or independent contractors who are directly responsible to City, or arising from the active negligence of City.

Consultant's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Consultant is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Consultant either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Consultant is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Consultant shall be entitled to all costs reasonably incurred prior to the date of termination. Consultant acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Consultant has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement. Any work product created for City pursuant to this Agreement is deemed owned by City.

9. All prevailing wages and fair employment practices must be adhered to. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address:
http://www.dir.ca.gov/dlsr/DPreWageDetermination.htm

10. Consultant agrees to the below insurance requirements:
a. Unless otherwise specified, the Consultant shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage. b. Form. Consultant shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management and the City Attorney. c. Additional Insureds. Consultant shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation and Professional Liability. Such insurance shall specifically cover the contractual liability of Consultant. 4 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

The additional insured coverage under the Consultant's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds. Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater
d. Cancellation/Modification. Consultant shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement. e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subconsultants. Consultant agrees to include in its contracts with all subconsultants the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subconsultants work.

Furthermore, Consultant shall require its subconsultants to agree to be bound to Consultant and City in the same manner and to the same extent as Consultant is bound to City under this Agreement. Additionally, Consultant shall obligate its subconsultants to comply with these same provisions with respect to any tertiary subconsultant, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subconsultant or tertiary subconsultant upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability. Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy.

All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all worked performed by Consultant, its employees, agents and sub consultants.
i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Consultant of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Consultant shall comply with all federal, state, local laws, ordinances and policies as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e-mail delivery of a ". pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original thereof. 5 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. Consultant agrees that any and all information furnished by City shall be deemed proprietary and confidential. All such information, to the extent previously, presently or subsequently disclosed to Consultant and/or processed and derived by Consultant services is the property of City and such property shall be deemed and treated as "Confidential Information" of City.

Consultant acknowledges that such Confidential Information may contain information provided and/or generated by third-parties. Consultant agrees that such Confidential Information shall not be disclosed to any third party without written permission from City, except as required by law. Consultant shall not use the Confidential Information except to perform Consultant's services as directed by City.

19. All facilities, devices, networks and services used to store, deliver, process, backup or purge Confidential Information will employ administrative, physical, technical, and procedural safeguards and best practices at a level sufficient to secure Confidential Information from unauthorized access, destruction, use, modification, or disclosure. Such measures will be no less protective than those used to secure Consultant's own information of a similar type, and in no event less than reasonable in view of the type and nature of the information involved. It is the City's expectation that Consultant, at its own expense, shall perform annual audits for any data centers that house Confidential Information, using an independent third-party audit that meets industry standards applicable to the services under this Agreement, and provide the audit report or certification upon request to City.

20. Consultant will retain Confidential Information until deleted by City or City-authorized third party, or for a time period mutually agreed upon by the parties to this Agreement.

21. Upon termination or expiration of this Agreement, Consultant will ensure that all Confidential Information is securely transferred to City within thirty (30) calendar days. Consultant will ensure that any transfer of Confidential Information is accomplished by methods that are compatible with the relevant City systems, and that City will have access to all Confidential Information during any such transfer. Consultant shall securely dispose of all Confidential Information when requested by City and Consultant will provide written notification to City once all Confidential Information has been securely disposed of.

22. Consultant shall report to City any data compromise or unauthorized access to Confidential Information within twenty-four (24) hours after Consultant discovers such data compromise or unauthorized access. Consultant will take commercially reasonable measures to address any such data compromise or unauthorized access in a timely manner. Except as otherwise required by law, Consultant will not provide notice to end users or other entities of any such data compromise or unauthorized access without written permission from City. Consultant will promptly reimburse City in full for all fees and costs incurred by City in any investigation, remediation or litigation resulting from any such data compromise or unauthorized access, including identity protection and restoration services for each person, who in the City's sole discretion, could be impacted by identity theft.

23. Consultant may not advertise that City is a client, list City as a reference or otherwise use City's name, logos, trademarks, or service marks without prior written permission from City. 6 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

24. Consultant acknowledges that services rendered under this agreement (including but not limited to service levels and operational levels) shall be performed in accordance with industry standards.

25. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations.

Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

26. If the project referenced on this agreement is a Public Works project, then the following shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

27. Consultant certifies that Consultant, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension or ineligibility by any federal, state, or local department or agency.

28. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

29. CONSULTANT agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONSULTANT and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONSULTANT and CITY agree that: (a) CONSULTANT is free from the control and direction of CITY in connection with the performance of the work; (b) CONSULTANT is providing services directly to CITY; (c) CONSULTANT has and will maintain at all relevant times a business license; (d) CONSULTANT maintains a business location that is separate from CITY; (e) CONSULTANT is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONSULTANT actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONSULTANT advertises and holds itself out to the public as available to provide the same or similar services; (h) CONSULTANT provides its own tools, vehicles, and equipment to perform the services; (i) CONSULTANT has negotiated its own rates; (j) CONSULTANT set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONSULTANT has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
7 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD n/a
n/a
Contract Purchase Agreement 3003148

___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
City reserves the right to withhold any payments to Consultant in the event of noncompliance with insurance requirements or if required by law.

Information Technology T&C
REV 3/2/21 JS
8 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD X
Contract Purchase Agreement 3003148

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:__X__
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
9 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX.

Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202 10 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Contract Purchase Agreement 3003148

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 11 DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD Treasurer
Vice President
7/31/2023

SCOTTY GAGE
8/1/2023
Jimmy Jia
Current Equipment Proposed Equipment Price Per Unit Delivery Install Training Tax Per Unit Total Per Unit Quantity Total With Tax Annual Maintenance Maidu Library (After 1st Year Warranty)
Self check Countertop (2) V5 (TableTop Model) w/cc Bracket $ 6,183.00 $ 660.00 $ 150.00 $ 53.00 $ 479.18 $ 7,525.18 1 $ 7,525.18 $577.00 Self check Kiosk (1) V5 (Kiosk Model) w/cc Bracket $ 6,678.00 $ 660.00 $ 150.00 $ 53.00 $ 517.55 $ 8,058.55 1 $ 8,058.55 $619.00 Ecommerce $ -
Credit Card Terminals (3) Windcave Terminal (Elavon Compatible) $ 729.00 $ 56.50 $ 785.50 2 $ 1,571.00 $208.00 Staff Pads (4) Circulation Assistant (Shielded) $ 563.00 $ 50.00 $ 50.00 $ 53.00 $ 43.63 $ 759.63 4 $ 3,038.53 $192.00 $ -
External Induction(1)Small book drop RM 3 Destination AMH Including External Induction, 3 Spring Bins $ 49,137.00 $ 1,800.00 $ 1,940.00 $ 3,808.12 $ 56,685.12 1 $ 56,685.12 $5,486.00 $ -
AMH Sorter (1) Internal Existing Placement
7 Destination AMH with - Internal Induction, 5 Spring Bins, 2 Tote Shelves. $ 58,941.00 $ 2,800.00 $ 2,360.00 $ 4,567.93 $ 68,668.93 1 $ 68,668.93 $6,964.00 $ - $ - 1 $ - $431.00
Box Reader at Tote Shelf $ 1,198.00 $ 92.85 $ 1,290.85 2 $ 2,581.69 $198.00 Security Gates (1) Two Column - Single 63" Wide Aisle $ 5,617.00 $ 460.00 $ 300.00 $ 53.00 $ 435.32 $ 6,865.32 1 $ 6,865.32 $620.00 $ -
Downtown Library $ -
Self check Countertop (2) V5 (Table Top Model) w/cc Bracket $ 6,183.00 $ 660.00 $ 150.00 $ 53.00 $ 479.18 $ 7,525.18 1 $ 7,525.18 $577.00 Self check Kiosk (1) V5 (Kiosk Model) w/cc Bracket $ 6,678.00 $ 660.00 $ 150.00 $ 53.00 $ 517.55 $ 8,058.55 1 $ 8,058.55 $619.00 Ecommerce $ -
Credit Card Terminals (3) Windcave Terminal (Elevon Compatible) $ 729.00 $ 56.50 $ 785.50 2 $ 1,571.00 $208.00 Staff Pads (4) Circulation Assistant (Shielded) $ 563.00 $ 50.00 $ 50.00 $ 53.00 $ 43.63 $ 759.63 4 $ 3,038.53 $192.00 $ -
External Induction (1) $ -
AMH Internal Induction (1)
8 Destination AMH Including External & Internal Inductions, 6 Spring Bins and 2 Tote Shelves. $ 101,319.00 $ 4,100.00 $ 3,680.00 $ 7,852.22 $ 116,951.22 1 $ 116,951.22 $10,515.00 $ - $ - 1 $ -
Box Reader at Tote Shelf $ 1,198.00 $ 92.85 $ 1,290.85 2 $ 2,581.69 $198.00 AMH Sorter (1) $ - $ -
Security Gates (1) Three Column - Dual 55" Aisles $ 6,742.00 $ 700.00 $ 750.00 $ 53.00 $ 522.51 $ 8,767.51 1 $ 8,767.51 $624.00 $ -
Riley Library $ -
Self check Countertop (4) V5 (TableTop Model) w/cc Bracket $ 6,183.00 $ 660.00 $ 150.00 $ 53.00 $ 479.18 $ 7,525.18 3 $ 22,575.55 1,731.00 Self check Kiosk (1) V5 (Kiosk Model) w/cc Bracket $ 6,678.00 $ 660.00 $ 150.00 $ 53.00 $ 517.55 $ 8,058.55 1 $ 8,058.55 $619.00 Ecommerce $ -
Credit Card Terminals (5) Windcave Terminal (Elevon Compatible) $ 729.00 $ 56.50 $ 785.50 4 $ 3,141.99 $416.00 Staff Pads (4) Circulation Assistant (Shielded) $ 563.00 $ 50.00 $ 50.00 $ 53.00 $ 43.63 $ 759.63 4 $ 3,038.53 $192.00 $ -
External "Walk-up Induction (2)
11 Destination AMH Including Two Induction point Singulator with extended buffer, 9 spring bins and two tote shelf. $ 178,404.00 $ 5,100.00 $ 4,570.00 $ 13,826.31 $ 201,900.31 1 $ 201,900.31 $17,661.00 $ - $ - 1 $ - $431.00
Box Reader at Tote Shelf $ 1,198.00 $ 92.85 $ 1,290.85 2 $ 2,581.69 $198.00 24/7 Checkin Chute (LIB-119-US) (Secured Walk-up Induction) $ 5,695.00 $ 200.00 $ 150.00 $ 441.36 $ 6,486.36 2 $ 12,972.73 $974.00 $ - $ - 0 $ - $0.00
"Sun Room"- Sorter
12 Destination AMH Including - Internal Induction, 9 Spring Bins, 2 Totes Shelves, 1 stacking cart, (End Bin removed to save space) $ 100,046.00 $ 5,500.00 $ 4,570.00 $ 7,753.57 $ 117,869.57 1 $ 117,869.57 $11,831.00 Extra Stacking cart $ 5,236.00 $ 100.00 $ 100.00 $ 405.79 $ 5,841.79 1 $ 5,841.79 $431.00 Box Reader $ 1,198.00 $ 92.85 $ 1,290.85 2 $ 2,581.69 $198.00 Security Gates (1) Two Column - Single 63" Wide Aisle $ 5,617.00 $ 460.00 $ 300.00 $ 53.00 $ 435.32 $ 6,865.32 1 $ 6,865.32 $620.00 Tote Management Software Licence for Tote Management $ 2,749.00 $ 2,749.00 1 $ 2,749.00 $2,450.00 Patron Mobile App Licence < 200000 $ 8,842.00 $ 8,842.00 1 $ 8,842.00 $4,200.00 Sort Assistant Enterprise Software License $ 2,127.00 $ 2,127.00 1 $ 2,127.00 $1,500.00 Hardware Subtotal $609,288.00 $ 71,246.00
Tax Tax 7.75% $ 46,156.68
Shipping/Install/Training Shipping/Install/Training $ 49,189.00 De-Installation and Removal of 3M products $ 6,000.00
Total Total $710,633.68
\
Roseville P.L. - Library Equipment Replacement Proposal - Updated 06/15/2023 Prices Per Unit
DocuSign Envelope ID: 04B3E150-0495-40D7-A982-E0C66D1FE4DD

COUNCIL COMMUNICATION
CC #: 2917
File #: 0900-04-02
Title:

Roseville Parkway Extension Project - Award of Contract, Professional Services Agreement, Purchase Order, and Budget Adjustment
Contact: Jesse Khatkar 916-774-5434 [email protected] Meeting Date: 9/6/2023
Item #: 9.1.

RECOMMENDATION TO COUNCIL
Staff recommends that the City Council:

1. Award the Roseville Parkway Extension Project to the low bidder, DeSilva Gates Construction, LLC for $21,286,286.50, and adopt a resolution authorizing the City Manager to execute the agreement and provide change order authority of 10% of the contract amount ($2,128,628); and

2. Adopt a resolution to approve a professional services agreement with KCM Engineers, Inc., a California corporation dba Knight CM Group, for construction management services in the not-toexceed amount of $2,309,693 and authorize the City Manager to execute the agreement; and

3. Approve a sole source purchase order to PDC Sacramento LPIV, LLC (Panattoni Development Company) for the purchase of embankment soil in the amount of $180,000; and

4. Adopt the attached ordinance for a budget adjustment in the amount of $27,320,000 from the Traffic Mitigation Fund to fully fund project construction.

BACKGROUND
Roseville Parkway is a multi-lane arterial roadway providing a connection from Northwest Roseville to East Roseville and Granite Bay. The roadway is continuous except for a 0.75-mile segment between Foothills Boulevard and Washington Boulevard. The project scope includes the construction of:

Four vehicle travel lanes (two in each direction);
Curb, gutter and sidewalk;
On-street bike lanes;
Separated multi-use path;
Street lights;
Street landscaping; and
An overpass spanning the Union Pacific Railroad (UPRR) tracks and Industrial Avenue At the July 6, 2022 meeting, Council approved the plans and specifications for the project and authorized staff to call for bids. The bid opening was held on July 25, 2023 and a total of five bids were received.

The engineer's estimate and bids are as follows:

Engineer's Estimate $27,116,183.00
DeSilva Gates Construction, LLC $21,286,286.50
Goodfellow Bros. California, LLC $23,628,585.10
Teichert Construction/MCM Construction JV $23,799,946.58 Bay Cities Paving & Grading, Inc $24,537,179.00
Ghilotti Construction Company, Inc $25,607,983.33
Staff has reviewed the low bid from DeSilva Gates Construction and has found it to be complete and in order.

Staff recently released a Request for Proposals (RFP) for Construction Management Services for the Roseville Parkway Extension Project. Eight firms submitted proposals in response to the RFP. After evaluation of the eight proposals, a selection committee composed of four staff members selected KCM Engineers, Inc. dba Knight CM Group to provide the requested services. The selection of this firm was based on their understanding of the Roseville Parkway Extension Project, extensive experience with providing the requested services for similar projects, and their plan to deliver a successful project.

In the early stages of project development, project staff determined that roughly 140,000 cubic yards of soil is required to construct the overpass spanning the Union Pacific Railroad tracks and Industrial Avenue. City staff identified private development sites local to the Roseville Parkway Extension project that could supply the needed soil. One such development site is the Panattoni Development Company (Panattoni) site at 7801 Foothills Blvd. The site has in excess of 80,000 cubic yards of soil stockpiled less than .5 miles from the Roseville Parkway Extension project. Panattoni has agreed to sell the soil to the City at a price of $2.25/Cubic Yard. Both the City and Panattoni benefit from this arrangement. The City will save approximately $220,000 in direct project costs and Panattoni reduces its future costs to develop the site. This partnership also has an indirect benefit by removing nearly 800 truck trips from neighboring roads which reduces the impact on the City's roadway network. Staff previously worked with the developer of the Green Acres Nursery Site at Galilee Road to obtain approximately 40,000 cubic yards of material for the project. Approval of the sole source purchase order will authorize the purchase of the material.

Public Outreach:

Since 2019, the Roseville Parkway Extension Project has been driven by robust public participation including a virtual community open house, stakeholder representative group meetings, online surveys, and email and social media updates.

Public Works staff will continue to work closely with the City's Public Affairs and Communications team to keep the community informed of the project’s progress and traffic impacts during the construction phase of the project. Staff will ensure residents and businesses are notified about the project benefits and construction impacts through a variety of methods that may include, but are not limited to: direct mail, signage, social media, web, and email notifications.

FISCAL IMPACT
The recommended budget adjustment in the amount of $27,320,000 from the Traffic Mitigation Fund (TMF) is required to fund construction, construction contingency/change order authority, staff time, and construction management costs. No General Fund resources will be used for the project.

ENVIRONMENTAL REVIEW
Project level CEQA compliance for the Roseville Parkway Extension project was accomplished with preparation of the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration (Adopted: September 16, 2020). Because the Roseville Parkway Extension project is consistent with the project evaluated in the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration, no new effects would be expected to occur and all applicable mitigation measures from the Roseville Parkway Extension Project Final Initial Study and Mitigated Negative Declaration will be implemented. As such, no additional CEQA action is required at this time.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS
Goal F - Invest in well-planned infrastructure and growth Respectfully Submitted,
Jesse Khatkar, Associate Engineer
Jason Shykowski, Public Works Director
_____________________________
Dominick Casey, City Manager
ATTACHMENTS:

Description
Project Location Map
Resolution 23-366
Construction Contract
Resolution 23-367
Professional Services Contract
Ordinance 6709
Budget Adjustment

FOOTHILLS BOULEVARD FOOTHILLS BOULEVARD

FOOTHILL

COMMERCE
CENTER

UNION PACIFIC RAILROAD

INDUSTRIAL AVENUE

WASHINGTON BOULEVARD

BRIDGE OVER INDUSTRIAL AVENUE

AND UNION PACIFIC RAILROAD

PROJECT BEGINS

PROJECT ENDS

PROJECT LIMITS

BLUE OAKS BLFOOTHILLS BLVD

PLEASANT GROVE BL GALLERIA BL
BASELINE RD WOODCREEK OAKS BL WASHINGTON BL PLEASANT GROVE BL HWY 65 I-80

ROSEVILLE PARKWAY

PROJECT
ENDS

PROJECT
LIMITS

PROJECT BEGINS INDUSTRIAL AVE

EXHIBIT A

PROJECT AREA MAP

LOCATION MAP

NO SCALE
RESOLUTION NO. 23-366

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND

DESILVA GATES CONSTRUCTION LLC, AND AUTHORIZING THE CITY MANAGER

TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, an Agreement for the Roseville Parkway Extension Project, by and between the City of Roseville and DeSilva Gates Construction LLC, has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED that the City Manager or his designee is authorized to approve change orders for the project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract price.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

RESOLUTION NO. 23-367

APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND KCM ENGINEERING, INC., A CALIFORNIA CORPORATION

DBA KNIGHT CM GROUP, AND AUTHORIZING THE CITY MANAGER TO EXECUTE

IT ON BEHALF OF THE CITY OF ROSEVILLE
WHEREAS, a professional services agreement for construction management services for the Roseville Parkway Extension Project, by and between the City of Roseville and KCM Engineering, Inc. a California corporation doing business as Knight CM Group has been reviewed by the City Council; and
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said professional services agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

ORDINANCE NO. 6709

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCALYEAR 2023-24

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE
THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2023-24, is hereby amended as listed on the attached budget adjustment for the Roseville Parkway Extension project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City ofRoseville, this day of , 2023, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk