CITYOL
RÖSEVÍLLE
CALIFOR A
AGENDA
December 20, 2023
CITY COUNCIL
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, CA
www.roseville.ca.us
THE CITY OF ROSEVILLE WELCOMES YOUR PARTICIPATION
If an agenda item is open to public comment, such public comment shall be addressed to the chair of the meeting.
Public Comment - Speakers have three minutes under Public Comment to speak on issues that are not listed on the agenda and are within the City's jurisdiction. The Brown Act does not permit any action or discussion on items not listed on the agenda.
Consent Calendar - If applicable, the Consent Calendar consists of routine items that may be approved by one motion. Any person can remove an item from the Consent Calendar to be discussed separately.
Agenda Items - Speakers have five minutes. to address items that are listed on the agenda.
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Roseville City Clerk 311 Vernon Street, Roseville, CA 916-774-5200 TDD 916-774-5220
1. CALL TO ORDER
2. ROLL CALL
December 20, 2023
3. PLEDGE OF ALLEGIANCE
4. MEETING PROCEDURES
5. PUBLIC COMMENTS
6. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Bids / Purchases / Services
6.1. Traffic Operations Center Rehabilitation Project and Backup - Award of Contract and Budget Adjustments
Memo from Associate Engineer Jerome Pastor and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-479
APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT, BY
AND BETWEEN THE CITY OF ROSEVILLE AND ACTIVU CORPORATION
DBA IMTECH CORPORATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003342); and adopt ORDINANCE NO. 6760 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE; and adopt ORDINANCE NO. 6761 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve a sole source contract purchase agreement with Activu Corporation, dba Imtech Corporation, for the Traffic Operations Center (TOC) Rehabilitation Project and construction of a backup TOC as part of the Traffic Signal Maintenance Shop Expansion Project in the amount of $459,978.60. Staff also requests approval of two related budget adjustments. The first will be in the amount of $45,000 to fund the Traffic Operations Center Rehabilitation Project's increased costs due to the rising cost of goods and services since the initial quote was received. This additional funding will come from the Electric Fund (Traffic Signal Rehab funding) - funds that have been established to be used to replace traffic signal equipment at their "end of life". The second budget adjustment in the amount of $215,542 will be used to fund the construction of the backup TOC video wall within the Traffic Signal Shop Expansion Project and will be fully funded by the Traffic Mitigation Fee Fund. No General Fund resources will be used for either project.
CC #: 3105
File #: 0900-04
CONTACT: Jerome Pastor 916-746-1352 [email protected]
6.2. Security Guard Services - Sole Source Contract Purchase Agreement Memo from Parks, Recreation, and Libraries Manager Natasha Martin and Parks, Recreation, and Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-478 APPROVING A SOLE SOURCE
CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND UNIVERSAL PROTECTION SERVICE LLC DBA
ALLIED UNIVERSAL SECURITY SERVICES, AND AUTHORIZING THE 2 December 20, 2023
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE (3003357). Staff requests Council approve a sole source contract purchase agreement for security guard services at the Downtown Library during open hours, and on an as-needed basis, using Universal Protection Service LLC dba Allied Universal Security Services, in an amount not to exceed $117,036 for the period of January to December 2024. Funding for this service is included in the Parks, Recreation and Libraries Department's General Fund budget.
CC #: 3097
File #: 0203-14
CONTACT: Natasha Martin 916-774-5234 [email protected]
6.3. Citywide Storage Upgrade (RFQ 10-3367) - Purchase Order Memo from Buyer Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council approve a purchase order with CDW Government, LLC as the lowest responsive and responsible bidder for the purchase of Citywide Storage Upgrade equipment in response to Request for Quotes No. 10-3367. The purchase order totaling $569,764.08, including taxes, is funded by the FY2023-24 Citywide and Public Safety Storage Capital Improvement Project in the Information Technology Replacement Fund and other internal service and enterprise funds.
CC #: 3100
File #: 0203-06
CONTACT: Becky Philipp 916-746-1110 [email protected] Resolutions
6.4. 116 S. Grant Street, Phase 2 Tenant Improvement Project - Design-Assist Construction Agreement
Memo from Project Coordinator Lori Crittenden and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-487 APPROVING A DESIGN-ASSIST CONSTRUCTION
AGREEMENT, BY AND BETWEEN BULLARD, INC., AND THE CITY OF
ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE
IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a Design-Assist Construction Agreement with Bullard Construction, Inc. for the 116 S. Grant Street, Phase 2 Tenant Improvement Project and approve change order authority as needed up to 10% of the project. The 116 S.
Grant Street, Phase 2 Tenant Improvement project will be a total of approximately 29,000 square feet consisting of new office space, kitchenettes, small exercise room, meeting rooms, restrooms, and accessible upgrades to existing office building. The cost of the agreement is $4,855,023. Authorized change orders on an as-needed basis up to 10% or $485,502.30, as a construction contingency, would bring the total contract amount to $5,340,525.30. Funding resources are available in the Council approved 116 S Grant Street Building Improvements project which is funded primarily from the Electric Fund, augmented by $1,000,000 of Public Facilities Fund for the Police Department portion of the work. After completion of the improvements and 3 December 20, 2023
move-in, the General Fund will pay rent (amount still to be determined) to the Electric Fund for the use of the space by the Police Department.
CC #: 3107
File #: 0900-04
CONTACT: Lori Crittenden 916-774-5707 [email protected]
6.5. Side Letter Agreements for Flex Credit and Retiree Health Savings Account Plan Updates
Memo from Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 23-492 APPROVING A SIDE
LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING
FOR EMPLOYEES REPRESENTED BY THE INTERNATIONAL
BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 23-493
APPROVING A SIDE LETTER AGREEMENT TO THE MEMORANDUM
OF UNDERSTANDING FOR EMPLOYEES REPRESENTED BY
ROSEVILLE FIREFIGHTERS, LOCAL 1592, AND AUTHORIZING THE
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt RESOLUTION NO. 23-494 APPROVING A SIDE
LETTER AGREEMENT TO THE MEMORANDUM OF UNDERSTANDING
FOR SWORN EMPLOYEES REPRESENTED BY THE ROSEVILLE
POLICE OFFICERS' ASSOCIATION, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt RESOLUTION NO. 23-495 APPROVING AN
AMENDMENT TO THE MISSIONSQUARE RETIREMENT HEALTH
SAVINGS (RHS) PROGRAM, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve side letter agreements with the Roseville Firefighters, Local 1592, Roseville Police Officers' Association, and the International Brotherhood of Electrical Workers, Local 1245, concerning (1) a revised Flex Credit benefit due to significant medical plan premium increases to support retention and recruitment, and (2) changes relating to removing vesting requirements concerning the Retiree Health Savings Account benefit. This item also includes a request for Council approval of the updated City Sponsored Retiree Health Savings Account plan to remove the vesting requirements to be consistent across all employee groups. There is no cost to removing the vesting requirement, as that is a budgeted benefit. For the increased Flex Credit benefit, there is an estimated fiscal impact of $177,000 to the General Fund for the FY2023-24 budget, which will be covered by contingency funds, and an estimated $143,880 impact to other funds, including the utility funds, which will be covered by existing budgets.
CC #: 3115
File #: 0600-01
CONTACT: Stacey Peterson 916-774-5374 [email protected]
6.6. 2018 Regional Surface Transportation Program Arterial Resurfacing Project - Increase in Change Order Authority
Memo from Associate Engineer Jesse Khatkar and Public Works Director 4 December 20, 2023
Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-481 APPROVING AN INCREASE IN CHANGE ORDER AUTHORITY.
Staff requests Council approve an increase in change order authority by 4.45% ($284,100.18) for the 2018 Regional Surface Transportation Program Arterial Resurfacing Project, bringing the project change order authority up to 19.45% of the total contract price of $1,243,763.88, due to unexpected cost increases associated with the project being unexpectedly suspended and continued to a second season at a time of unprecedented cost increases. The project resurfaced approximately 70 lane miles of roadway throughout the City and was funded by Regional Surface Transportation Program Grant Funds, Highway User Tax Funds, and Roadway Funds. No General Fund resources were used for this project.
CC #: 3101
File #: 0900-04-01
CONTACT: Jesse Khatkar 916-774-5434 [email protected]
6.7. 2024 Roseville Transit Agency Safety Plan Approval Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-474 APPROVING THE 2024 ROSEVILLE
TRANSIT AGENCY SAFETY PLAN, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE. Staff requests Council approval of the 2024 Roseville Transit Agency Safety Plan as required by the Bipartisan Infrastructure Law. This amendment will not result in a direct fiscal impact. However, having an updated Agency Safety Plan allows the City to maintain compliance with the Federal Transit Administration requirements to receive funding under 49 U.S.C. Chapter 53.
CC #: 3093
File #: 0721
CONTACT: Ed Scofield 916-774-5449 [email protected]
6.8. Taylor Road Park and Ride Lot Improvement Project - Notice of Completion Memo from Associate Engineer Cathy Gosalvez and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-480 ACCEPTING THE PUBLIC WORK KNOWN AS THE TAYLOR
ROAD PARK AND RIDE LOT IMPROVEMENT PROJECT, APPROVING
THE "NOTICE OF COMPLETION", AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE
CITY OF ROSEVILLE. Staff requests Council accept the Taylor Road Park and Ride Lot Improvement Project as complete. The project expanded the existing bus shelter pad, constructed new curb ramps and installed conduit for future electric and communication needs. This project was funded with Low Carbon Transportation Operation Program grant funds and State of Good Repair funds. No General Fund resources were used to complete the project.
CC #: 3099
File #: 0900-04
CONTACT: Cathy Gosalvez 916-746-1300 [email protected] 5 December 20, 2023
6.9. United States Department of Energy Western Area Power Administration - Interconnected Operations Agreement
Memo from Electric Resource Planner Brian Schinstock and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 23-486 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND THE UNITED STATES DEPARTMENT OF
ENERGY WESTERN AREA POWER ADMINISTRATION, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of the Interconnected Operations Agreement (IOA) with the United States Department of Energy Western Area Power Administration (WAPA) from January 1, 2025 to December 31, 2034. The previous contract was approved on December 15, 2004. The services that WAPA provides under the IOA are based on established rate schedules and are estimated to cost approximately $1,900,000 annually based on Roseville's expected use. These costs are included in the current FY2023-24 Electric Fund budget. The renewal of the IOA has no effect on these costs.
CC #: 3106
File #: 0800-03
CONTACT: Brian Schinstock 916-746-1658 [email protected]
6.10.Material Testing Services - On-Call Professional Services Agreements Amendments
Memo from Management Analyst Stacie Marchetti and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 23-476 APPROVING A SECOND AMENDMENT TO ON-CALL
PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE
CITY OF ROSEVILLE AND ENGEO INCORPORATED, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 23-
477 APPROVING A SECOND AMENDMENT TO ON-CALL
PROFESSIONAL SERVICES AGREEMENT, BY AND BETWEEN THE
CITY OF ROSEVILLE AND BLACKBURN CONSULTING, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve amendments increasing the authority on the On-Call Professional Services Agreements with ENGEO Incorporated from $500,000 to $935,000 and with Blackburn Consulting Inc. from $500,000 to $850,000 for Material Testing Services. Throughout the 2023 calendar year, a number of large projects have been underway, including the Baseline Road Widening Project and work on Amoruso Ranch Specific Plan infrastructure, resulting in higher than anticipated workload for both Blackburn Consulting and ENGEO Incorporated. All work performed under both agreements is fully cost-recoverable through full cost billing to development projects, resulting in a net-zero impact to the General Fund.
CC #: 3096
File #: 0800-06
CONTACT: Stacie Marchetti 916-774-5278 [email protected] 6 December 20, 2023
6.11. Westbrook - Phase 3 Parcel WB-41 - Notice of Completion Memo from Construction Inspector Cody Allen and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 23-471 ACCEPTING THE PUBLIC WORK KNOWN AS Westbrook - Phase 3 Parcel WB-41 PROJECT, APPROVING THE "NOTICE OF
COMPLETION", AND AUTHORIZING AND DIRECTING THE CITY
ENGINEER TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF
ROSEVILLE, THEREFORE, AND ACCEPTING ALL DEDICATIONS
OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The
Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund.
Construction costs were paid by the developer.
CC #: 3088
File #: 0400-04-12-1
CONTACT: Cody Allen 916-517-7598 [email protected]
6.12.Special Tax and Assessment District Administration - Professional Services Agreement
Memo from Administrative Analyst Jeannine Thrash and Finance Director Dennis Kauffman recommending Council adopt RESOLUTION NO. 23-485
APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND WILLDAN FINANCIAL
SERVICES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a professional services agreement with Willdan Financial Services to perform special tax and assessment district administration. The Finance Department contracts with Willdan Financial Services to administer the City's 45 Community Facilities Districts (CFDs) and 8 Lighting and Landscaping Districts (LLDs). The administrative services provided include the development of the annual engineer's reports for the LLDs, the annual disclosure reports, the annual levy budgets, and all the day-to-day administration for each CFD and LLD.
There will be no fiscal impact to the General Fund from this agreement.
Annually, the City places a levy on taxable parcels within each CFD and LLD to pay for debt service on bonds, services provided within each district, and the cost of district administration. The annual compensation is not to exceed $475,000. There is no impact to the General Fund.
CC #: 3105
File #: 0206
CONTACT: Jeannine Thrash 916-774-5473 [email protected] Dennis Kauffman 916-774-5313 [email protected]
6.13.1950 Rocky Ridge Drive - Grant Deed Land Transfer
Memo from Parks, Recreation & Libraries Superintendent Eric Dexter and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 23-488 APPROVING A GRANT DEED 7 December 20, 2023
FOR THE TRANSFER OF AN OPEN SPACE PARCEL AT 1950 ROCKY
RIDGE DRIVE, AUTHORIZING THE CITY MANAGER TO ACCEPT THE
GRANT DEED AND AUTHORIZING THE CITY MANAGER TO EXECUTE
ANY DOCUMENTS REQUIRED TO EFFECTUATE THE TRANSFER TO
THE CITY. Staff requests Council approve a Grant Deed transfer of an open space parcel at 1950 Rocky Ridge Drive (Parcel number 469-070-030-000) and to accept the Grant Deed and have the City Clerk Department record it with the Placer County Clerk-Recorder. The land is being donated by Wells Fargo to the City free of charge. There is no impact on the General Fund.
CC #: 3108
File #: 1002-04
CONTACT: Eric Dexter 916-746-1769 [email protected]
6.14.Emergency Medical Services First Responder Fee - Agreement Amendment Memo from Battalion Chief Eric Sanchez and Fire Chief Rick Bartee recommending the City Council adopt RESOLUTION NO. 23-472
APPROVING A FIRST AMENDMENT TO AGREEMENT FOR
PROFESSIONAL FIRST RESPONDER BILLING SERVICES, BY AND
BETWEEN THE CITY OF ROSEVILLE AND WITTMAN ENTERPRISES,
LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve an amendment to the professional services agreement with Wittman Enterprises, LLC for the collection of the emergency medical services first responder fee. The estimated cost of the fee increase is included in the approved FY2023-24 Fire Department budget. The rate paid to Wittman is a flat amount of each fee collected, and therefore, the cost will be offset by the anticipated revenue from the fee. The FY2023-24 budget for the General Fund includes estimated revenue of $1,750,000 and estimated billing company costs of $233,583. There is no net effect on the General Fund budget from the fee increase.
CC #: 3090
File #: 0324
CONTACT: Eric Sanchez 916-774-4788 [email protected]
6.15.Water Distribution System Improvements Project - Agreement for Purchase and Sale of Utility Easement
Memo from Associate Engineer Jonathan Cummings and Environmental Utilities Director Richard Plecker recommending that City Council adopt RESOLUTION NO. 23-475 APPROVING A PURCHASE AND SALE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE ("CITY") AND CANDICE L. STEPHENSON AND J. WAYNE STRAUCH, CO-
TRUSTEES OF THE ADMINISTRATIVE TRUST CREATED UNDER
THAT SURVIVOR'S TRUST UNDER "TRUST AGREEMENT AND
DECLARATION OF TRUST" DATED MARCH 15, 1984, AS AN
UNDIVIDED ONE-HALF (1/2) INTEREST AND CANDICE L.
STEPHENSON AND J. WAYNE STRAUCH, CO-TRUSTEES OF THE
ADMINISTRATIVE TRUST CREATED UNDER THAT "MARITAL TRUST" UNDER "TRUST AGREEMENT AND DECLARATION OF TRUST" DATED
8 December 20, 2023
MARCH 15, 1984, AS AN UNDIVIDED ONE-HALF (1/2) INTEREST ("GRANTORS"), AND AUTHORIZING THE CITY MANAGER TO
EXECUTE THE AGREEMENT AND ALL RELATED DOCUMENTS ON
BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a Purchase and Sale Agreement with "Candice L. Stephenson and J. Wayne Strauch, Co-Trustees of the Administrative Trust Created Under That Survivor's Trust Under "Trust Agreement and Declaration of Trust" Dated March 15, 1984, as an undivided one-half (1/2) interest and Candice L. Stephenson and J. Wayne Strauch, Co-Trustees of the Administrative Trust Created Under That "Marital Trust" under "Trust Agreement and Declaration of Trust" Dated March 15, 1984, as an undivided one-half (1/2) interest" for a public utility easement at 1123 Wayne Drive and 260 South Harding for $107,000 and authorize the City Manager to execute any and all documents to effectuate the purpose of the purchase and sale agreement. The Water Distribution System Improvements project consists of three new water pipeline connections. Two of the connections are to be constructed in the City's right of way. The third connection crosses private property. To complete the third connection, the City is proposing the acquisition of a public utility easement at 1123 Wayne Drive and 260 South Harding. Funds for easement acquisition were included in the project budget and budget adjustment in the Water Rehabilitation E4etag89tęd by City Council on June 21, 2023.
File #: 0900-02-01 & 1002-06
CONTACT: Jonathan Cummings 916-774-5566 [email protected] Ordinances (for introduction and first reading)
6.16.2023 Speed Limit Update - Roseville Municipal Code Amendment Memo from Senior Engineer Jana Cervantes and Public Works Director Jason Shykowski recommending the City Council introduce for first reading
ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AMENDING SECTION 11.28.010 OF CHAPTER 11.28 OF TITLE 11 OF THE ROSEVILLE MUNICIPAL CODE REGARDING SPEED LIMITS.
Staff requests Council approve the speed limits on certain roads in the City and approve the speed limit ordinance. Staff is required to justify a posted speed limit other than 65 mph that is radar enforceable. Local jurisdictions are required to conduct and approve an engineering and traffic survey every five to ten years, or when there is a major change to a roadway. The cost of changing the speed limit signs is included in existing operating budgets.
CC #: 3091
File #: 0316-04
CONTACT: Jana Cervantes 916-774-5498 [email protected] Ordinances (for introduction and adoption - appropriation/urgency measures
6.17.Advanced Metering Infrastructure - Master Sales Agreement Amendment and Budget Adjustment
Memo from Advanced Metering Infrastructure Project Manager Caitlin Ornelas and Electric Utility Director Dan Beans recommending the City Council adopt 9 December 20, 2023
RESOLUTION NO. 23-482 APPROVING A THIRD AMENDMENT TO
MASTER SERVICES AGREEMENT BETWEEN THE CITY OF
ROSEVILLE AND ITRON, INC., AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt ORDINANCE NO. 6762 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve the third amendment to the Master Services Agreement with Itron, Inc. for electric equipment. This amendment will increase the contract amount by $2,932,480.44 for a total contract value not to exceed $19,967,504.64. This item also requests approval of a budget adjustment for the Electric Department of $1,967,329 to fund the Advanced Metering Infrastructure CIP in the FY2023-24 Electric Fund budget.
CC #: 3102
File #: 0800-03 & 0201-01
CONTACT: Caitlin Ornelas 916-774-5178 [email protected]
6.18. Salary Schedule Updates
Memo from Human Resources Director Stacey Peterson recommending the City Council adopt ORDINANCE NO. 6766 AMENDING ORDINANCE NO. 6585, THE SALARY ORDINANCE FOR SWORN EMPLOYEES
REPRESENTED BY THE ROSEVILLE POLICE OFFICERS'
ASSOCIATION, AS AMENDED BY APPENDIX "C" TO BE
EFFECTIVE JANUARY 13, 2024 AS AN URGENCY MEASURE; and adopt ORDINANCE NO. 6767 AMENDING ORDINANCE NO. 6586, THE
SALARY ORDINANCE FOR EMPLOYEES REPRESENTED BY
ROSEVILLE FIREFIGHTERS, LOCAL 1592, AS AMENDED BY
APPENDIX "C" , TO BE EFFECTIVE JANUARY 13, 2024 AS AN
URGENCY MEASURE. The current labor agreements with Roseville Police Officers' Association (RPOA) and Roseville Firefighters, Local 1592 (RFF), include an approved two and a half percent (2.5%) general wage increase for all classifications represented by RPOA and RFF, effective the first full pay period of January 2024. Additionally, Council approved internally aligning the base pay of the ire Captain at 7.5% above the Fire Engineer base pay. Staff is recommendin ouncil approve new RPOA and RFF A and B salary schedules. The RPOA an RFF salary schedule updates cost $588,300, which was included in the fiscal year 2023-24 General Fund budget.
CC #: 3110
File #: 0600-01
CONTACT: Stacey Peterson 916-774-5374 [email protected]
6.19. Pleasant Grove Stormwater Retention Basin - Placer County Reservation of Storage Capacity Agreement and Budget Adjustment
Memo from Engineering Manager Stefanie Kemen and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 23-483 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY
OF ROSEVILLE AND PLACER COUNTY AND AUTHORIZING THE CITY 10 December 20, 2023
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt ORDINANCE NO. 6763 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approve an agreement with Placer County to temporarily reserve flood mitigation volume in the City's Pleasant Grove Stormwater Retention Basin Facility (PGSRB) and include consideration for specific identified Placer County parcels within the completion of the 2023 Pleasant Grove and Curry Creek Watershed Mitigation Fee Update study, for a cost to the County of half the total cost of the Fee Update study ($66,660).
Upon completion of the Fee Update study, the County will decide whether or not to participate in the collection of those Fees identified for their portion of stormwater mitigation within the PGSRB. If the County elects to participate, staff will bring a second agreement outlining the terms of that participation to Council. Otherwise, the PGSRB will be a City-only Facility and the County will not be refunded the cost of their participation in the Study. Funding for the Fee Update is provided by the Pleasant Grove Drainage Fee Fund, and no General Fund resources will be used.
CC #: 3103
File #: 0800-04 & 0201-01
CONTACT: Stefanie Kemen 916-774-5372 [email protected]
6.20.FY2022 Homeland Security Grant Program - Budget Adjustment Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt ORDINANCE NO. 6770 AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023- 24 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. The
Police Department has been awarded a total of $72,038 from the FY2022 Homeland Security Grant Program via Placer County Office of Emergency Service division. The recommended budget adjustment will establish and fund a new Capital Improvement Project, the FY2022 Homeland Security Grant Program, in the Grants Fund for a total amount of $72,038.
CC #: 3095
File #: 0323 & 0214 & 0201-01
CONTACT: Mark Peinado 916-774-5021 [email protected] Ordinances (for second reading and adoption)
6.21. Second Reading - Roseville Municipal Code Amendment - Sidewalk Vending Ordinance
ORDINANCE NO. 6764 ADDING CHAPTER 9.37 TO TITLE 9 OF THE
ROSEVILLE MUNICIPAL CODE REGARDING SIDEWALK VENDING,
for second reading and adoption.
CC #: 3109
File #: 0110 & 0300
CONTACT: Wayne Wiley 916-774-5283 [email protected] December 20, 2023
Reports / Requests
6.22.Local Agency Special Tax and Bond Accountability Act Reports Memo from Management Analyst Jeannine Thrash and Assistant City Manager/Chief Financial Officer Dennis Kauttman recommending the Cit Council accept the informational reports as required by Senate Bill 165, the Local Agency Special Tax and Bond Accountability Act, which requires an annual report containing specified information concerning the use of proceeds of any local special tax/local bond measure subject to voter approval. There is no fiscal impact to the City's General Fund.
CC #: 3089
File #: 0200 & 0210
CONTACT: Jeannine Thrash 916-774-5473 [email protected] Dennis Kauffman 916-774-5313 [email protected]
6.23. Appointment of Youth Board Member and Youth Commissioners Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint Bea Unidad as the Grants Advisory Commission Youth Commissioner to a term ending December 31, 2024; and appoint Ishana Datusalia as the Library Board Youth Member to a term ending December 31, 2024; and appoint Sofia Moreno as the Parks and Recreation Commission Youth Commissioner to a term ending December 31, 2024; and appoint Tanvi Panchal as the Transportation Commission Youth Commissioner to a term ending December 31, 2024.
CC #: 3086
File #: 0103-04-02 & 0103-05-02 & 0103-13-02 & 0103-34-02 CONTACT: Katrina Six 916-774-5267 [email protected]
END OF CONSENT CALENDAR
7. APPOINTMENTS
7.1. Board and Commissions Bi-Annual Vacancies
Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint one (1) individual to the Board of Appeals to a term expiring December 31, 2027 from the applications received from: Sharon Lawin, Connor Milligan, Sherry Rutledge, Louise Santiago, Austin Scates, Jay Shergill, Lori Weigant, and Audrey Young; and appoint one (1) individual to the Senior Commission to a term expiring December 31, 2027 from the applications received from Penny Beingessner, Arlene Starr, and Audrey Young; and appoint three (3) individuals to the Transportation Commission to terms expiring December 31, 2027 from the applications received from Charles Aquino, Jessica Cleary, Marilyn Festersen, Dan Groff, Amelia Kelly, Lewis McGeorge, Charles Nelson, Jason Roberts, and Stephen Stromberg.
CC #: 3087
File#: 0103 & 0103-41-03 & 0103-12-03 & 0103-22
CONTACT: Katrina Six 916-774-5267 [email protected] 12 December 20, 2023
8. RESOLUTIONS
8.1. Roseville Venture Lab - Lease Agreement Amendment and Annual Update Memo from Economic Development Manager Wayne Wiley and Economic Development Director Melissa Anguiano recommending the City Council adopt RESOLUTION NO. 23-484 APPROVING THE FIRST AMENDMENT TO
LEASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE
AND GROWTH FACTORY, AND AUTHORIZING THE CITY MANAGER
TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of a first amendment to the Lease Agreement with the Growth Factory, in association with the Roseville Venture Lab, to accurately reflect the Growth Factory's rent payment schedule for the lease of office space at 316 Vernon Street. In addition, an annual report is provided as an overview of the first-year accomplishments, upcoming programming and FY2022-23 budget. Funding for the proposed initiative was originally allocated from the American Rescue Plan Act revenue replacement funding and will not impact the General Fund.
CC #: 3104
File #: 1006-01
CONTACT: Wayne Wiley 916-774-5283 [email protected]
8.2. 2023 Integrated Resource Plan Approval
Memo from Electric Resource Planner Brian Schinstock and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 23-473 APPROVING THE 2023 INTEGRATED RESOURCE PLAN. Staff requests Council approval of the 2023 Integrated Resource Plan. The Integrated Resource Plan is a comprehensive plan to meet customer electricity needs through 2035 while complying with the regulatory mandates set forth in California Senate Bill 350. There is no fiscal impact associated with the approval of the Plan.
CC #: 3092
File #: 0800-03
CONTACT: Brian Schinstock 916-746-1658 [email protected]
9. ORDINANCES
9.1. International Union of Operating Engineers, Stationary Engineers, Local 39 - Successor Memorandum of Understanding and Salary Schedule Update Memo from Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 23-490 APPROVING A MASTER
MEMORANDUM OF UNDERSTANDING FOR PERSONNEL
REPRESENTED BY THE INTERNATIONAL UNION OF OPERATING
ENGINEERS, STATIONARY ENGINEERS, LOCAL 39, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO.
6769 AMENDING ORDINANCE NO. 6725, THE SALARY ORDINANCE
FOR EMPLOYEES REPRESENTED BY THE INTERNATIONAL UNION
13 December 20, 2023
OF OPERATING ENGINEERS, STATIONARY ENGINEERS, LOCAL 39, AS AMENDED BY APPENDIX "A" TO BE EFFECTIVE JANUARY 13,
2024, AS AN URGENCY MEASURE. Staff recommends the City Council approve a Memorandum of Understanding (MOU) with the International Union of Operating Engineers, Stationary Engineers, Local 39 for a term beginning January 1, 2024, to December 31, 2027. The estimated cost to the FY2023-24 budget will be $1,438,625, of which $585,450 is a cost to the General Fund These costs will be covered by existing budgets. The overall ongoing projected costs of salary and benefit increases over the MOU four-year term is $20.9 million, of which $8.8 million is a cost to the General Fund. This total contract cost accounts for a minimum of two percent in year 3, but does not account for labor market adjustments to maintain salaries at the 55th percentile of the market that will be presented to the City Council in December 2025.
CC #: 3113
File #: 0600-01
CONTACT: Stacey Peterson 916-774-5374 [email protected]
9.2. Management and Confidential Employees - Successor Terms, Conditions and Understandings and Salary Schedule Updates
Memo from Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 23-491 APPROVING TERMS,
CONDITIONS, AND UNDERSTANDINGS FOR MANAGEMENT AND
CONFIDENTIAL EMPLOYEES, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt ORDINANCE NO. 6771 AMENDING ORDINANCE NO. 6723, THE SALARY ORDINANCE FOR CONFIDENTIAL
EMPLOYEES, AS AMENDED BY APPENDIX "A" TO BE EFFECTIVE
JANUARY 13, 2024, • AS AN URGENCY MEASURE; and adopt
ORDINANCE NO. 6772 AMENDING ORDINANCE NO. 6726, THE
SALARY ORDINANCE FOR MANAGEMENT EMPLOYEES, AS
AMENDED BY APPENDIX "A" TO BE EFFECTIVE JANUARY 13, 2024, AS AN URGENCY MEASURE. The purpose of this request is to establish a successor Terms, Conditions, and Understandings for Management and Confidential employees for a four-year term beginning January 1, 2024, to December 31, 2027. The estimated cost to the FY2023-24 budget will be $1,812,680, of which $871,965 is a cost to the General Fund. The cost to the current fiscal year will be covered by appropriations included in the FY2023-24 budget. The overall ongoing projected costs of salary and benefit increases in the four-year Terms, Conditions and Understandings is $24.0 million. This total contract cost accounts for a minimum of two percent in year 3, but does not account for the labor market adjustments to maintain salaries at the 55th percentile of the market that will be presented to the City Council in December 2025.
CC #: 3114
File #: 0600-01
CONTACT: Stacey Peterson 916-774-5374 [email protected]
9.3. Roseville Police Association - Successor Memorandum of Understanding and Salary Schedule Updates
14 December 20, 2023
Memo from Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 23-489 APPROVING A
MEMORANDUM OF UNDERSTANDING FOR NON-SWORN
EMPLOYEES REPRESENTED BY THE ROSEVILLE POLICE
ASSOCIATION, AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt AMENDING ORDINANCE NO. 6584, THE SALARY ORDINANCE FOR NON-
SWORN EMPLOYEES REPRESENTED BY THE ROSEVILLE POLICE
ASSOCIATION, AS AMENDED BY APPENDIX "A" TO BE EFFECTIVE JANUARY 13, 2024 AS AN URGENCY MEASURE. Staff recommends the City Council approve a Memorandum of Understanding (MOU) with the Roseville Police Association for a four (4) year term beginning January 1, 2024, to December 31, 2027. The estimated cost to the FY2023-24 General Fund budget will be $234,020.
The cost to the current fiscal year will be covered by appropriations included in the FY2023-24 budget. The overall ongoing projected costs of salary and benefit increases over the MOU four-year term is $6,358,960. This total contract cost accounts for a minimum of a two percent salary increase in year 3, but does not account for the labor market adjustments to maintain salaries at the 55th percentile of the market that will be presented to the City Council in December 2025.
CC #: 3112
File #: 0600-01
CONTACT: Stacey Peterson 916-774-5374 [email protected]
9.4. Campaign Finance Reports and Filings Schedule Ordinance Amendments Memo from Assistant City Clerk Helen Dreyer and City Clerk Carmen Avalos recommending the City Council consider adopting option 1:
ORDINANCE NO. 6773 AMENDING SECTION 2.60.070 OF CHAPTER
2.60 OF TITLE 2 OF THE ROSEVILLE MUNICIPAL CODE REGARDING
REPORTING CAMPAIGN CONTRIBUTIONS AND EXPENDITURES AND
AMENDING SECTION 2.80.070 OF CHAPTER 2.80 OF TITLE 2 OF THE
ROSEVILLE MUNICIPAL CODE REGARDING REPORT OF
CONTRIBUTIONS RECEIVED AND DECLARING THIS ORDINANCE TO
BE EFFECTIVE JANUARY 1, 2024 AS AN URGENCY MEASURE; or
adopting option 2: ORDINANCE NO. 6774 AMENDING SECTION 2.60.070 OF CHAPTER 2.60 OF TITLE 2 OF THE ROSEVILLE MUNICIPAL CODE
REGARDING REPORTING CAMPAIGN CONTRIBUTIONS AND
EXPENDITURES AND AMENDING SECTION 2.80.070 OF CHAPTER
2.80 OF TITLE 2 OF THE ROSEVILLE MUNICIPAL CODE REGARDING
REPORT OF CONTRIBUTIONS RECEIVED AND DECLARING THIS
ORDINANCE TO BE EFFECTIVE JANUARY 1, 2024 AS AN URGENCY MEASURE and/or providing direction on one of two options to address the City's campaign contribution and expenditure reports and filings schedule: (1) consider and adopt the amending filing dates to adhere to the Fair Political Practices Commission ("FPPC") or (2) consider and adopt amending filing dates to adhere to FPPC and eliminate two (2) additional pre-election local filings requirements. There is no fiscal impact associated with the proposed ordinance amendments.
CC #: 3116
File #: 0502
15 December 20, 2023
CONTACT: Carmen Avalos 916-774-5269 [email protected]
10. COUNCIL REPORTS / PUBLIC COMMENTS
11. ADJOURNMENT
16