MINUTES
June 19, 2024
CITY COUNCIL
HOUSING AUTHORITY
FINANCE AUTHORITY
NATURAL GAS FINANCING AUTHORITY
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, CA
www.roseville.ca.us
1. CALL TO ORDER
Mayor Bruce Houdesheldt called the meeting to order at 6:00 p.m.
2. ROLL CALL
Present: Vice Mayor Krista Bernasconi, Councilmember Scott Alvord, Councilmember Pauline Roccucci, Councilmember Tracy Mendonsa, Mayor Bruce Houdesheldt.
3. PLEDGE OF ALLEGIANCE
Troop 11 led the Pledge of Allegiance.
4. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.
5. PRESENTATIONS
5.1. Annual Placer Mosquito and Vector Control District Presentation Presentation from Public Information Officer Meagan Luevano from Placer Mosquito & Vector Control District with a recap of last year's efforts and an update on mosquitos and other vectors this summer.
CONTACT:
Carmen Avalos 916-774-5263 [email protected]
Placer Mosquito & Vector Control District Public Information Officer Megan Luevano made the presentation to the City Council.
6. PUBLIC COMMENTS
Murial Moore spoke on tree removal, concerns on running for office, and disappointment that the City did not observe Juneteenth as a holiday.
7. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Motion by Scott Alvord, seconded by Tracy Mendonsa, to remove Item 7.36 for further discussion,
and to approve the remaining items as presented. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci Minutes
7.1. Minutes of Prior Meetings
Memo from City Clerk Technician Melissa Lipp and City Clerk Carmen Avalos recommending the City Council approve the minutes of the February 27, 2024 City Council Strategic Planning Workshop Session 1, February 28, 2024 City Council Strategic Planning Workshop Session 2, May 28, 2024 Special Meeting City Council Budget Workshop, and May 29, 2024 Special Meeting Closed Session.
CC #:
3418
File #:
0102-03
CONTACT:
Melissa Lipp [email protected] 916-774-5268
Bids / Purchases / Services
7.2. Electric Generation Power Plant Water Pump Parts and Service - Sole Source Purchase Order
Memo from Power Generation Superintendent Matt Garner and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 24-214 APPROVING A SOLE SOURCE PURCHASE ORDER FOR
ELECTRIC GENERATION POWER PLANT WATER PUMP PARTS,
PURCHASES AND SERVICE. Staff requests Council approve a sole source purchase order with Sulzer Pump Services (US) Inc. for the purchase of Sulzer brand pumps, pump parts, and offsite pump service for the Electric Generation Division. Equipment and services under this contract will be on an as-needed basis with a not-to-exceed amount of $1,000,000 per contract year. Funds are available in the Electric Department's proposed FY2024-25 budget in the Electric Fund, and future funding will be included in the respective years’ budget requests for ongoing
costs.
CC #:
3404
File #:
0800-03
CONTACT:
Bill Forsythe 916-774-5619 [email protected]
7.3. RPEAK Evaporative Cooling - Sole Source Purchase Order Memo from Power Plant Engineer Oscar Plasencia and Electric Utility Director Dan Beans recommending the City Council approve a sole source purchase order to GE Vernova Operations, LLC (GE) for the purchase of evaporative cooling systems on each of the two units at the RPEAK site for an amount of $2,278,994.39, inclusive of sales tax. GE is the sole provider of the technology needed for these units. Funding is included in the Electric Department's proposed FY2024-25 budget in the Electric Fund.
CC #:
3414
File #:
0203-09
CONTACT:
Oscar Plasencia 916-746-1648 [email protected]
7.4. Learning Management System Project - Contract Purchase Agreement Memo from Acting Information Technology Program Manager Geeta Duggin and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 24-208 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
LEARNSOFT TECHNOLOGY GROUP, INC., AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003634). Staff requests Council approve a contract purchase agreement with Learnsoft Technology Group, Inc. for the replacement of the City’s existing Enterprise Training Software program. The estimated value of the initial five-year agreement is $370,720. Staff requests authorization to utilize the two optional renewal years at one-year intervals without further Council approvals until the agreement expires or until City staff determines that continuing with the same vendor is not in the City’s best interest. Staff also recommends City Council delegate authority to the Chief Information Officer to approve additional costs, not to exceed $37,072 (10%) to cover any contingency changes in the City’s information technology environment. Funding for the agreement is included in the Information Technology Replacement Fund and funds from other departments, such as Electric, Public Works (Fleet Management, Facilities Management, and Alternative Transportation), Parks, Recreation and Libraries, and Environmental Utilities, for project costs including implementation, training, data migration, annual software, and content license fees.
CC #:
3392
File #:
0203-06
CONTACT:
Geeta Duggin 916-774-5183
7.5. High-Voltage Relay Test Sets - Sole Source Purchase Order Memo from Assistant Electric Utility Director Tom Pontes and Electric Utility
Director Dan Beans recommending the City Council approve a sole source purchase order with Doble Engineering Company for two high-voltage relay tests sets. The total cost of the purchase order is $112,247.77. Funding is included in the Electric Department's FY2023-24 budget in the Electric Fund.
CC #:
3398
File #:
0203-07
CONTACT:
Tom Pontes 916-774-5550 [email protected]
7.6. Very High Frequency Radio System Support - Sole Source Contract Purchase Agreement
Memo from Program Manager Karl Grover and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 24-202
APPROVING A SOLE SOURCE CONTRACT PURCHASE AGREEMENT,
BY AND BETWEEN THE CITY OF ROSEVILLE AND SILKE
COMMUNICATIONS SOLUTIONS, INC., AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003747). Staff requests Council approval of a contract purchase agreement with Silke Communications to provide two years of support and enhancement of the City's Very High Frequency (VHF) radio system which will not exceed $150,000.
Support and maintenance of the VHF system is included in the proposed FY2024- 25 Information Technology Operations Fund budget.
CC #:
3383
File #:
0203-05
CONTACT:
Karl Grover 916-774-5145 [email protected]
7.7. Multi-Function Printer Copier Scanner Management Solution - Contract Purchase Agreement
Memo from Client Services Supervisor Dylan Cook and Chief Information Officer Hong Sae recommending the City Council adopt RESOLUTION NO. 24-215
APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND J.J.R. ENTERPRISES, INC.
DBA CALTRONICS BUSINESS SYSTEMS, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT AND ALL RELATED FORMS ON BEHALF OF THE CITY OF ROSEVILLE (3002955).
Staff requests Council approval of a
contract purchase agreement renewal with J.J.R. Enterprises, Inc. dba Caltronics Business Systems to provide copier lease and printing services. As part of the contract purchase agreement, the City is required to execute leases with a third party to receive the multifunction printers. The annual cost for the one-year agreement will not exceed $275,000. Funding is included in the proposed FY2024- 25 operating budgets for City departments in the General Fund, enterprise funds, and internal service funds.
CC #:
3405
File #: 0203-06
CONTACT:
Dylan Cook 916-774-5159 [email protected]
7.8. Onboard Camera System – Contract Purchase Agreement and Technology and Services Agreement
Memo from Refuse and Stormwater Manager Brian Craighead and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-232 APPROVING A CONTRACT PURCHASE
AGREEMENT AND TECHNOLOGY AND SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND THE HEIL CO. DBA AWTI 3RD
EYE CAM AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE (
3003713).
Staff requests Council
approval of a contract purchase agreement with The Heil Co dba AWTI 3rd Eye Cam for truck-mounted 360-degree onboard camera systems utilizing Sourcewell contract #110223-THC in the amount of $401,126.24. Additionally, s taff requests
Council
approve a Technology and Services Agreement for the monthly service charges utilizing Sourcewell contract # 110223-THC and authorize the City Manager to execute the agreement on the City’s behalf. The initial contract cost for the Technology and Services Agreement is $238,500 and is spread across three fiscal years, approximately $79,500 for each year. The current fiscal year amount is included in the Waste Services Operations Fund budget and future fiscal years will be included in the respective budgets. Funding for the installation and equipment purchase are included in the FY2023-24 Waste Services Operations Fund budget.
CC #:
3411
File #:
0203-09
CONTACT:
Brian Craighead 916-774-5783 [email protected]
7.9. Biosolids Hauling Services – Sole Source Contract Purchase Agreement Amendment
Memo from Environmental Utilities Operations Superintendent Jason Fick and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-211 APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT #1, BY AND BETWEEN THE CITY OF
ROSEVILLE AND SYNAGRO WWT, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff requests Council approval of Amendment No. 1 to the sole source Contract Purchase Agreement (3002846) with Synagro WWT, Inc. to extend both the agreement term to December 31, 2024 and the not-to-exceed amount by $500,000, to a total non-to-exceed amount of $1,300,000, to cover the purchase of biosolids hauling services for the Pleasant Grove Wastewater Treatment Plant for an additional six months. Funding for this purchase will be provided from the Environmental Utilities Department’s annual budgets in the Wastewater Operations Fund.
CC #:
3397
File #:
0800-02
CONTACT:
Jason Fick 916-746-1940 [email protected]
7.10. Ferric Chloride Feed System - Sole Source Purchase Order Memo from Senior Engineer Arashdeep Singh and Environmental Utilities Director
Richard Plecker recommending City Council approval of a sole source purchase order with TW Associates, LLC dba MISCOWater for the purchase of a ferric chloride feed system for the Pleasant Grove Wastewater Treatment Plant (PGWWTP). The not-to-exceed amount of this purchase order is $119,000.
Funding for this purchase will be provided from the PGWWTP – 2020 Expansion Project which is funded by the South Placer Wastewater Authority.
CC #:
3390
File #:
0203-09
CONTACT:
Arashdeep Singh 916-746-1854 [email protected]
7.11. Aqueous Ammonia (BACC 03-2024) – Contract Purchase Agreement Memo from Purchasing Supervisor Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-200 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND HILL
BROTHERS CHEMICAL COMPANY, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003567). Staff recommends Council approval of a contract purchase agreement with Hill Brothers Chemical Company as the lowest responsive bidder for Bay Area Chemical Consortium Bid No. 03-2024 for the supply and delivery of 29% Aqueous Ammonia for the Roseville Energy Park.
The estimated annual cost is
$80,000. Funding is included in the Electric Department’s proposed FY2024-25 budget in the Electric Fund. Staff requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the yearly budget.
CC #:
3381
File #:
0203-03
CONTACT:
Becky Philipp 916-746-1110 [email protected]
7.12. Sodium Hydroxide Solution (BACC 12-2024) – Contract Purchase Agreement Memo from Purchasing Supervisor Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-204 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
UNIVAR SOLUTIONS USA, LLC DBA UNIVAR SOLUTIONS USA, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3003571).
Staff requests Council approve a
contract purchase agreement with Univar Solutions USA, LLC dba Univar Solutions USA as the lowest responsive bidder for Bay Area Chemical Consortium Bid No. 12-2024 for the supply and delivery of sodium hydroxide solution for the Dry Creek Wastewater Treatment Plant, Pleasant Grove Wastewater Treatment Plant, Barton Road Water Treatment Plant, and the Roseville Energy Park.
The
annual cost is $1,616,000 and funding is included in the Environmental Utilities and Electric Departments' proposed FY2024-25 budgets. Staff requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the yearly budget.
CC #:
3385
File #:
0203-03
CONTACT:
Becky Philipp 916-746-1110 [email protected]
7.13. Sodium Hypochlorite (BACC 13-2024) – Contract Purchase Agreement Memo from Purchasing Supervisor Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-203 APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
PIONEER AMERICAS, LLC DBA OLIN FINANCE COMPANY, LLC, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF
THE CITY OF ROSEVILLE
(3003572)
. Staff recommends Council approve a
contract purchase agreement with Pioneer Americas, LLC dba Olin Finance Company, LLC as the lowest responsive bidder for Bay Area Chemical Consortium Bid No. 13-2024 for the supply and delivery of 12.5% sodium hypochlorite for the Pleasant Grove Wastewater Treatment Plant, Barton Road Water Treatment Plant, Roseville Energy Park, groundwater well sites, West Side Tank and Pump Station and the Johnson Pool, Mike Shellito Pool and Roseville Aquatic Complex. The estimated annual cost is $1,402,000. Funding is included in the proposed Environmental Utilities, Electric Utility, and Parks, Recreation and Libraries Departments’ proposed FY2024-25 budgets. Staff also requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the yearly budget.
CC #:
3384
File #:
0203-03
CONTACT:
Becky Philipp 916-746-1110 [email protected]
7.14. Liquid Cationic Polymer (RFQ 10-3374) – Contract Purchase Agreement Memo from Purchasing Supervisor Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-212
APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
SOLENIS, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff requests Council
approval of a contract purchase agreement with Solenis LLC as the lowest responsive bidder for Request for Quotations No. 10-3374 for the supply and delivery of Liquid Cationic Polymer to the Pleasant Grove Wastewater Treatment Plant. The annual cost is $800,000. Funding is included in the proposed Environmental Utilities Department's FY2024-25 Pleasant Grove Wastewater Treatment Plant budget in the Wastewater Operations Fund. Staff requests authorization for four optional renewal years without further Council approval, pending Council’s approval of the yearly budget.
CC #:
3399
File #:
0203-04
CONTACT:
Becky Philipp 916-746-1110 [email protected]
7.15. Hydrofluosilicic Acid (BACC 08-2024) – Contract Purchase Agreement Memo from Purchasing Supervisor Becky Philipp and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24-207
APPROVING A CONTRACT PURCHASE
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
PENCCO, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE
IT ON BEHALF OF THE CITY OF ROSEVILLE
. Staff requests Council
approval of a contract purchase agreement with Pencco, Inc. as the lowest responsive bidder for Bay Area Chemical Consortium Bid No. 08-2024 for the supply and delivery of Hydrofluosilicic Acid for the Environmental Utilities Department's Barton Road Water Treatment Plant.
The estimated annual cost is
$137,000. Funding is included in the proposed FY2024-25 budget in the Water Operations Fund. Staff requests authorization for three optional renewal years without further Council approval, pending Council’s approval of the yearly budget.
CC #:
3391
File #:
0203-04
CONTACT:
Becky Philipp 916-746-1110 [email protected]
7.16. Refuse Bins and Parts (RFQ 10-3384) - Purchase Orders Memo from Buyer Sue Jessup and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 24- 205 APPROVING PURCHASE ORDERS FOR THE PURCHASE OF
REFUSE BINS AND PARTS. Staff requests Council authorize open purchase orders with Wastequip, LLC dba Confab Manufacturing Company, LLC as the lowest responsive and responsible bidder for the purchase of refuse bins and parts in response to Request for Quotations No. 10-3384. The
Environmental Utilities
Department w
ill use this bid for
ongoing recycling and refuse bins requirements.
The estimated total annual cost is $200,000 for FY2024-25. Funding is included in the
proposed FY2024-25 budgets for the
Waste Services Capital Purchase Fund
and Waste Services Rehabilitation Fund
.
Estimated spending for the optional
renewal years is as follows:
FY2025-26 $225,000; FY2026-27 $253,125;
FY2027-28 $284,765.60; FY2028-29 $320,361.30.
CC #:
3387
File #:
0203-09
CONTACT:
Sue Jessup 916-746-1107 [email protected]
Resolutions
7.17. 2021 Sewer Collection System Cured-In-Place Pipe Rehabilitation Project - Notice of Completion
Memo from Associate Engineer Jonathan Cummings and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-199 ACCEPTING THE PUBLIC WORK KNOWN AS THE 2021
SEWER COLLECTION SYSTEM CURED-IN-PLACE PIPE
REHABILITATION PROJECT, APPROVING THE “NOTICE OF
COMPLETION”, AND AUTHORIZING THE ENVIRONMENTAL UTILITIES
DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council accept the 2021 Sewer Collection System Cured-In-Place Pipe Rehabilitation Project as complete and requests City Council authorize execution of a Notice of Completion. The total cost for construction services was $1,352,749. The project was paid for by the Wastewater Rehabilitation Fund.
CC #:
3380
File #:
0900-02
CONTACT:
Jonathan Cummings 916-774-5566 [email protected]
7.18. Pleasant Grove Wastewater Treatment Plant Ultraviolet Disinfection System Addition Project - Professional Design Services Agreement Amendment Memo from Preventative Maintenance Supervisor Jeremy Snyder and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-210 APPROVING A SECOND AMENDMENT TO
PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND CAROLLO ENGINEERS, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval for a Professional Design Services Agreement Amendment with Carollo Engineers for their work on the Pleasant Grove Wastewater Treatment Plant Ultraviolet Disinfection System Addition Project in the amount of $298,217, for a total agreement amount of $1,123,430. Funding for this agreement is provided by the South Placer Water Authority (SPWA) and the project budget adjustment to accommodate this amendment was approved by the SPWA Board on January 25, 2024.
CC #:
3394
File #:
0203-09
CONTACT:
Jeremy Snyder 916-746-1829 [email protected]
7.19. Pleasant Grove Wastewater Treatment Plant Maintenance Administration and Shop Building Design – Sole Source Professional Design Services Agreement Memo from Environmental Utilities Maintenance Superintendent Trent Johnson and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-209 APPROVING A PROFESSIONAL DESIGN
SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND 19SIX ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval and award of a sole source Professional Design Services Agreement with 19six Architects to provide design services for the Pleasant Grove Wastewater Treatment Plant (PGWWTP) Maintenance Administration and Shop Building for a not-to-exceed amount of $885,956. This agreement is funded by the South Placer Wastewater Authority in the PGWWTP Maintenance Administration and Shop Building Project budget.
CC #:
3393
File #:
0800-02
CONTACT:
Trent Johnson 916-746-1837 [email protected]
7.20. Environmental Utilities On-Call Engineering Services – On-Call Professional Design Services Agreements
Memo from Senior Engineer Inderpreet Chagger and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-220 APPROVING AN ON-CALL PROFESSIONAL DESIGN
SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND BENNETT ENGINEERING SERVICES INC., AND AUTHORIZING THE
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE; and adopt RESOLUTION NO. 24-221 APPROVING AN ON-
CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND BROWN AND CALDWELL
INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24- 222 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
CAROLLO ENGINEERS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-223 APPROVING AN ON-CALL PROFESSIONAL
DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND DEWBERRY ENGINEERS INC., AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-224 APPROVING AN ON-
CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND DOMENICHELLI &
ASSOCIATES, INC., AND AUTHORIZING THE CITY MANAGER TO
EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-225 APPROVING AN ON-CALL PROFESSIONAL
DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND HAZEN AND SAWYER, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-226 APPROVING AN ON-CALL
PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND HDR ENGINEERING, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-227
APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND
KENNEDY/JENKS CONSULTANTS, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION 24-228 APPROVING AN ON-CALL
PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN
THE CITY OF ROSEVILLE AND R.E.Y. ENGINEERS, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-
229 APPROVING AN ON-CALL PROFESSIONAL DESIGN SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND WATER
WORKS ENGINEERS, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt
RESOLUTION NO. 24-230 APPROVING AN ON-CALL PROFESSIONAL
DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF
ROSEVILLE AND WEST YOST & ASSOCIATES, INC., AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-231 APPROVING AN ON-
CALL PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND WOODARD & CURRAN, INC.,
AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff
requests Council approval of twelve (12)
On-Call Engineering Professional Design Service Agreements with a not-to-
exceed cost for the services of $625,000 per year per Agreement, for up to six years,
and authorization for the City Manager to execute them on behalf of the City of Roseville.
These projects may be funded from the Environmental Utilities Department's rehabilitation programs, operating budgets, or capital improvement programs at no cost to the General Fund.
CC #:
3410
File #:
0800-02
CONTACT:
Inderpreet K Chaggar 916-938-1595 [email protected]
7.21. Retail Water Services Agreement
Memo from Senior Energy Services Account Representative Andrea Blomquist and Environmental Utilities Director Richard Plecker recommending the City Council adopt RESOLUTION NO. 24-213
APPROVING A RETAIL WATER
SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE
AND GLORIA HUNTINGTON, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff requests
Council approval of the Retail Water Services Agreement with Gloria Huntington.
There is no anticipated fiscal impact from this agreement to the Water Operations Fund. There is no fiscal impact to the General Fund.
CC #:
3400
File #:
0800-02
CONTACT:
Andrea Blomquist
916-774-5317
[email protected]
7.22. Retiree Health Savings Account Plan Document Update, Side Letter Agreements with All Bargaining Groups and Addendum to the Management/Confidential Terms, Conditions and Understandings
Memo from Human Resources Analyst Jessica Beckmann and Human Resources Director Stacey Peterson recommending the City Council adopt RESOLUTION NO. 24-236 APPROVING A SIDE LETTER TO THE MEMORANDUM OF
UNDERSTANDING FOR SWORN EMPLOYEES REPRESENTED BY THE
ROSEVILLE POLICE OFFICERS’ ASSOCIATION, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-237 APPROVING A SIDE
LETTER TO THE MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE ROSEVILLE POLICE
ASSOCIATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION
NO. 24-238 APPROVING A SIDE LETTER TO THE MASTER
MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES
REPRESENTED BY THE INTERNATIONAL UNION OF OPERATING
ENGINEERS, STATIONARY ENGINEERS, LOCAL 39, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-239 APPROVING A SIDE
LETTER TO THE MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE INTERNATIONAL
BROTHERHOOD OF ELECTRICAL WORKERS, LOCAL 1245, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION 24-240 APPROVING
AN ADDENDUM TO THE TERMS, CONDITIONS, AND UNDERSTANDINGS
OF COMPENSATION AND EMPLOYMENT FOR MANAGEMENT AND
CONFIDENTIAL EMPLOYEES, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-241 APPROVING A SIDE LETTER AGREEMENT TO
THE MEMORANDUM OF UNDERSTANDING FOR EMPLOYEES
REPRESENTED BY ROSEVILLE FIREFIGHTERS, LOCAL 1592, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-
242 APPROVING AN AMENDMENT TO THE MISSIONSQUARE
RETIREMENT HEALTH SAVINGS (RHS) PROGRAM, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt RESOLUTION NO. 24-243 APPROVING A SIDE
LETTER TO THE MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE ROSEVILLE POLICE
ASSOCIATION, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff recommends City Council
authorize the City Manager to approve side letter agreements with the International Union of Operating Engineers, Stationary Engineers, Local 39 (Local 39), Roseville Firefighters, 1592, Roseville Police Officers’ Association (RPOA), Roseville Police Association (RPA), and the International Brotherhood of Electrical Workers, Local 1245, and an addendum to the Management/ Confidential Terms, Conditions and Understandings regarding clarifying updates to the retiree health savings account (RHSA) and, as applicable, prior reported uniform special compensation to address administrative concerns. Staff recommends City Council authorize the City Manager to approve the RHSA Plan Document updates to clarify terms for rehired employees and address administrative concerns. In addition, staff recommends City Council authorize the City Manager to approve a side letter agreement with the RPA to offer double overtime for dispatchers who volunteer to work on the July 4 th
holiday to support
increased call volumes. The cost for the double overtime is estimated to be less than $1,000, which will be covered by the proposed FY2024-25 Police Department budget in the General Fund.
CC #:
3420
File #:
0600-01
CONTACT:
Stacey Peterson 916-774-5374 [email protected]
7.23. General Municipal Election - November 5, 2024
Memo from City Clerk Carmen Avalos recommending the City Council adopt
RESOLUTION NO. 24-234 DECLARING AN ELECTION BE HELD IN ITS JURISDICTION ON TUESDAY, NOVEMBER 5, 2024; REQUESTING THE
PLACER COUNTY BOARD OF SUPERVISORS TO CONSOLIDATE THE
ELECTION WITH ANY OTHER ELECTION CONDUCTED ON SAID DATE;
AND REQUESTING ELECTION SERVICES BY THE PLACER COUNTY
CLERK/REGISTRAR OF VOTERS TO FILL VACANCIES FOR DISTRICTS ONE (1), THREE (3), AND FIVE (5). Costs for election services provided by Placer County Recorder/Registrar of Voters is estimated to be $90,000 and will be paid from the City Clerk's FY2024-25 Election Fund pending Council approval of the budget.
CC #:
3416
File #:
0502-01
CONTACT:
Carmen Avalos 916-774-5269 [email protected]
7.24. Service and Support of Accela Software - Professional Services Agreement Memo from Management Analyst Stacie Marchetti and Development Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 24- 216 APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND TRUEPOINT SOLUTIONS
LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON
BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approval of a professional services agreement with TruePoint Solutions utilizing the competitively bid General Services Administration Federal Acquisition Service contract #GS- 35F-025BA to perform consulting services in support of the City’s enterprise permitting system, Accela Automation. The value of this agreement for FY2024-25 is not to exceed $300,000. The cost of ongoing maintenance associated with the enterprise permitting system is supported entirely by development through permit fees, resulting in no General Fund impact. Funding for FY2024-25 is included in the department’s proposed budget.
CC #:
3406
File #:
0203-17
CONTACT:
Stacie Marchetti 916-774-5278 [email protected]
7.25. RPEAK Fuel Gas Compression System – Design-Build Construction Agreement Memo from Power Plant Engineer Oscar Plasencia and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 24-233
APPROVING A DESIGN-BUILD CONSTRUCTION AGREEMENT, BY AND
BETWEEN INTEGRATED ENGINEERS AND CONTRACTORS
CORPORATION DBA IEC CORPORATION AND THE CITY OF
ROSEVILLE, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a Design-Build Construction Agreement with Integrated Engineers and Contractors Corporation dba IEC Corporation for the engineering, procurement and construction services for a complete fuel gas compression system in the amount of $5,681,090. Staff is also requesting authorization for the City Manager, or his designee, to approve and pay for unforeseen change orders up to 10% or $568,109, for a total amount of $6,249,199. Funding is included in the Electric
Department's proposed FY2024-25 budget in the Electric Fund.
CC #:
3415
File #:
0800-03
CONTACT:
Oscar Plasencia 916-746-1648 [email protected]
7.26. Western Area Power Administration – Variable Resource Service Custom Product Contract
Memo from Electric Resource Planner Brian Schinstock and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 24-219
APPROVING A CONTRACT BETWEEN THE CITY OF ROSEVILLE
AND THE UNITED STATES DEPARTMENT OF ENERGY, WESTERN AREA
POWER ADMINISTRATION, SIERRA NEVADA REGION, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council
approval to renew the
Custom Product Contract for Variable Resource Scheduling with the Western Area Power Administration (WAPA).
The Custom Product Contract is an enabling
agreement providing Roseville Electric Utility the ability to purchase capacity and energy from WAPA.
There is no fiscal impact associated with the renewal of the contract.
CC #:
3409
File #:
0800-03
CONTACT:
Brian Schinstock 916-746-1658 [email protected]
7.27. Sierra Vista Specific Plan - Parcel FD-2 - Notice of Completion Memo from Senior Construction Inspector Andrew Druck
and Development
Services Director Mike Isom recommending the City Council adopt RESOLUTION NO. 24-201 ACCEPTING THE PUBLIC WORK KNOWN AS PARCEL FD-2 PROJECT, APPROVING THE "NOTICE OF COMPLETION",
AND AUTHORIZING AND DIRECTING THE CITY ENGINEER TO
EXECUTE SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE,
THEREFORE, AND ACCEPTING ALL DEDICATIONS OFFERED ON THE RECORDED MAP OF THE SUBDIVISION. The Engineering Division has made final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.
CC #:
3382
File #:
0400-04-12-1
CONTACT:
Andrew Druck 916-223-7577 [email protected]
7.28. Roseville Natural Gas Financing Authority – Fiscal Year 2024-25 Budget Memo from Accounting Manager Teri Quinlan and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council, acting as the Roseville Natural Gas Financing Authority, adopt ROSEVILLE NATURAL GAS FINANCING AUTHORITY RESOLUTION NO. 3-24 ADOPTING THE
ANNUAL BUDGET FOR THE FISCAL YEAR 2024-25. Staff requests Council
approval of the $16.6 million Roseville Natural Gas Financing Authority (RNGFA) budget for FY2024-25. The RNGFA issued the 2007 Gas Revenue Bonds which financed the prepayment of natural gas used for power generation at the Roseville Energy Park. Approval of the annual budget has no new fiscal impact.
CC #:
3401
File #:
0103-29
CONTACT:
Teri Quinlan 916-774-5316 [email protected]
7.29. Communication Software Maintenance & Licensing
- Agreement Amendments
Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 24-217 APPROVING
A SUPPORT AMENDMENT AND LICENSE AGREEMENT AMENDMENT, BY
AND BETWEEN THE CITY OF ROSEVILLE AND TYLER
TECHNOLOGIES, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff
recommends that the City Council adopt a resolution authorizing the City Manager to execute an amendment to a license agreement with Tyler Technologies Inc., extending the current agreement for Tyler Technologies New World software for an additional three years and adding California Stop Data User License. The total cost for the three-year amendment is $822,754.11 and will be allocated to the Police and Fire departments each fiscal year by internal service fund charges from the Information Technology Operations Fund. The costs by fiscal year are: FY2024- 25, $258,435.14; FY2025-26, $273,941.25; and FY2026-27, $290,377.72. The total cost for the California Stop Data User License is $11,360 and funding will come from the Information Technology Operations Fund.
CC #:
3407
File #:
0203-12
CONTACT:
Mark Peinado 916-774-5021 [email protected]
Claudia Harlan 916-774-5003 [email protected]
Ordinances (for introduction and adoption - appropriation/urgency measures)
7.30. Electric Department - Capital Improvement Project Budget Adjustment Memo from Assistant Electric Utility Director Chris Porter and Electric Utility Director Dan Beans recommending the City Council adopt ORDINANCE NO. 6827
OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING
CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.
Staff requests Council approve a budget
adjustment to capital improvement projects totaling $1,001,779 to move forward with planned capital projects and to continue to provide infrastructure installation services for development, with an offsetting increase to the Contribution in Aid of Construction revenue budget of $900,000, for a net impact to the Electric Fund of $101,779.
CC #:
3403
File #:
0800-03 & 0201-01
CONTACT:
Chris Porter 916-774-5615 [email protected]
7.31. Fiscal Year 2023-24 Year-End Budget Adjustments
Memo from Budget Manager Nancy Rothlisberger and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt ORDINANCE NO. 6826
OF THE COUNCIL OF THE CITY OF
ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL
YEAR 2023-24 BUDGET AND DECLARING THIS ORDINANCE TO BE
IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE.
Staff
requests Council adopt an ordinance to approve year-end budget adjustments to the FY2023-24 budget to ensure compliance with the annual budget ordinance.
The recommended year-end budget adjustments are: (1) American Rescue Plan Act Project Revenue; (2) Northwest Roseville LLD Fencing Replacement; (3) Community Facilities Districts Expenditure True-Up; (4) Community Facilities Districts Tax Revenue True-Up; (5) Information Technology Project Labor; (6) Emergency Rental Assistance Program Projects Closure/Cancellation; and (7) Golf Fund Transfer. There are adequate resources available within all the impacted funds. There is no net impact to the General Fund.
CC #:
3402
File #:
0201 & 0201-01
CONTACT:
Nancy Rothlisberger 916-774-5314 [email protected]
7.32. America’s Water Infrastructure Act Recertification Project - Capital Improvement Project Approval, Professional Services Agreement and Budget Adjustment Memo from Process Engineer Jason Marks and Environmental Utilities Director Richard Plecker recommending City Council adopt RESOLUTION NO. 24-206
APPROVING A PROFESSIONAL SERVICES AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND JACOBS ENGINEERING
GROUP, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and adopt ORDINANCE NO. 6824 OF THE COUNCIL OF THE CITY OF ROSEVILLE AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2023-24 BUDGET AND
DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a professional services agreement with Jacobs Engineering Group, Inc. in the amount of $220,669 for the America’s Water Infrastructure Act Recertification Project. This item also requests approval of a budget adjustment of $400,000 to initiate this new project. Funding is from the available resources in the Water Rehabilitation Fund.
CC #:
3388
File #:
0800-02
CONTACT:
Jason Marks 916-774-5508 [email protected]
7.33. Vehicle Purchase - Budget Adjustment
Memo from Parks, Recreation & Libraries Manager Brian Castelluccio and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt ORDINANCE NO. 6823 AUTHORIZING CERTAIN AMENDMENTS TO THE
FISCAL YEAR 2023-24 BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY EFFECTIVE AS AN APPROPRIATION MEASURE. Staff requests Council approval of a budget adjustment in the amount of $43,000, for the purchase of one (1) Ford Transit van for the Parks, Recreation & Libraries Department to replace vehicle #22-266 that was damaged beyond repair in an accident. Funding is from the existing FY2023-24 Parks, Recreation & Libraries budget in the General Fund. There is no net impact to the General Fund.
CC #:
3386
File #:
0203-07 & 0201-01
CONTACT:
Brian Castelluccio 916-746-1755 [email protected]
Ordinances (for second reading and adoption)
7.34. Second Reading - Roseville Municipal Code Amendment - Development Impact Fee Deferral Program
ORDINANCE NO. 6830 AMENDING SECTION 4.04.040 OF CHAPTER 4.04 OF TITLE 4 THE ROSEVILLE MUNICIPAL CODE REGARDING
DEVELOPMENT IMPACT FEE DEFERRALS, for second reading and adoption.
CC #:
3413
File #:
0215
CONTACT:
Wayne Wiley 916-774-5283 [email protected]
7.35. Second Reading - Zoning and Subdivision Ordinance Updates ORDINANCE NO. 6828 AMENDING SECTIONS 19.08.090, 19.10.030,
19.12.020, 19.22.030, 19.28.020, 19.28.030, 19.28.040, 19.28.050, 19.28.060,
19.28.085, 19.28.110, 19.60.010, 19.60.030, 19.60.060, 19.60.070, 19.60.080,
19.80.070, AND 19.95.030 OF TITLE 19 OF THE ROSEVILLE MUNICIPAL
CODE REGARDING ZONING
; and adopt ORDINANCE NO. 6829 AMENDING
CHAPTER 18.05 OF THE ROSEVILLE MUNICIPAL CODE REGARDING PARCEL MAP APPLICATIONS - MINISTERIAL, for second reading and adoption.
CC #:
3412
File #:
0400-02 & 0400-03
CONTACT:
Eric Singer 916-774-5536 [email protected]
Reports / Requests
7.36. Baseline Traffic Signals Project - Interfund Loan Memo from Assistant Finance Director Scott Pettingell and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council approve an interfund loan of $3,600,000 from the Strategic Improvement Fund (SIF) to the City County Mitigation Fund to construct the Baseline Traffic Signals project. Under the interfund loan terms, the City County Mitigation Fund will repay the SIF over eight years. The first loan principal repayment is scheduled for June 30, 2028. This interfund loan is consistent with the City Council-approved interfund
loan policy. The proposed FY2024-25 budget includes this interfund loan to fund the project. This recommendation does not impact the General Fund budget.
CC #:
3396
File #:
0200
CONTACT:
Scott Pettingell 916-746-1306 [email protected]
Item removed by Mayor Bruce Houdesheldt for clarification.
City Manager Dominick Casey provided clarification.
Development Services Director Mike Isom provided additional clarification.
No public comment received.
Motion by Scott Alvord, seconded by Tracy Mendonsa, to approve an interfund loan of $3,600,000 from the Strategic Improvement Fund to the City County Mitigation Fund to construct the Baseline Traffic Signals project. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci Ceremonial Documents
7.37. Resolution - Julie Sparkes
Commend Julie Sparkes for her 30 years of outstanding service and dedication to the City of Roseville, congratulate her on her many accomplishments, and wish her a long, healthy, and enjoyable retirement.
CC #:
3419
File #:
0102-10
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
END OF CONSENT CALENDAR
8. SPECIAL REQUESTS/REPORTS/PRESENTATION
8.1. Council Discretionary Funds - Crime Stoppers Fourth of July Fun Run Memo from Executive Assistant Heather Blanco and City Clerk Carmen Avalos requesting the City Council consider a request for $2,000 from Council Discretionary Funds for Roseville Crime Stoppers annual Fourth of July Fun Run. The balance remaining in the Council’s Discretionary Funds for FY2023-24 is $7,821.
CC #:
3389
File #:
0102
CONTACT:
Heather Blanco 916-746-1171 [email protected]
City Clerk Carmen Avalos made the presentation to the City Council.
No public comment received.
Motion by Tracy Mendonsa, seconded by Pauline Roccucci, to approve sponsorship for Roseville Crime Stoppers annual Fourth of July Fun Run in the amount of $2,000. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
8.2. Council Discretionary Funds - Roseville Girls Softball Memo from Executive Assistant Amy Ruiz and City Clerk Carmen Avalos recommending the City Council consider a request for a sponsorship from the Council Discretionary Funds for The Roseville Girls Softball Thunder Select Team in the amount of $5,000. The financial support would be used for travel accommodations and other expenses. The balance remaining in the Council’s Discretionary Funds for FY2023-24 is $7,821.
There is no fiscal impact to the
City’s General Fund.
CC #:
3421
File #:
0102
CONTACT:
Carmen Avalos 916-774-5269 [email protected]
City Clerk Carmen Avalos made the presentation to the City Council.
Kevin Alberts spoke in support of the item.
Motion by Pauline Roccucci, seconded by Tracy Mendonsa, to approve sponsorship for The Roseville Girls Softball Thunder Select Team in the amount of $2,500. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
9. APPOINTMENTS
9.1. Board and Commissions Bi-Annual Vacancies
Memo from City Clerk Technician Katrina Six and City Clerk Carmen Avalos recommending the City Council appoint two (2) individuals to the Economic Development Advisory Committee to terms expiring June 30, 2028 from the applications received from: Lauren Razzano, Andrew Tagg, and Angela Tsukiji; and appoint one (1) individual to the Grants Advisory Commission to a term expiring June 30, 2028
from the applications received from Milena Miyashiro and Lauren Razzano; and appoint two (2) individuals to the Planning Commission to terms expiring
June 30, 2028
from the applications received from Bruce Hagler, John
Prior, Barbara Samarati, and Kim Ryan Unidad; and appoint Einar Maisch to the
Public Utilities Commission.
CC #:
3422
File #:
0103 & 0103-07-03 & 0103-09-03 & & 0103-34-03 & 0103-44-03 CONTACT:
Katrina Six 916-774-5267 [email protected]
Assistant City Clerk Helen Dreyer made the presentation to the City Council.
No public comment received.
Motion by Pauline Roccucci, seconded by Scott Alvord, to appoint Andrew Tagg and Angela Tsukiji to the Economic Development Advisory Committee to a term expiring June 30, 2026; and to appoint Lauren Razzano to the Grants Advisory
Commission to a term expiring June 30, 2028; and to appoint John Prior and Kim Ryan Unidad to the Planning Commission to a term expiring June 30, 2028; and to appoint Einar Maisch to the Public Utilities Commission for a term expiring June 30, 2028. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
10. RESOLUTIONS
10.1. Electric Residential Customer Program - Bring Your Own Thermostat Agreement Memo from Senior Energy Services Account Representative Andrea Blomquist and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 24-218
APPROVING AN AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND ENERGYHUB, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
Staff requests Council approve the Bring Your Own Thermostat Agreement with EnergyHub, Inc. The total cost of the five-year agreement is estimated to be approximately $582,000, based on customer participation. The cost for services in FY2024-25 is estimated at $110,000 and funding is included in the proposed FY2024-25 Electric Department budget in the Electric Fund. Future year funding will be included in the respective Electric Department budgets and contingent on City Council approval.
CC #:
3408
File #:
0800-03
CONTACT:
Andrea Blomquist 916-774-5317 [email protected]
Senior Energy Services Account Representative Andrea Blomquist made the presentation to the City Council.
Murial Moore requested clarification.
Motion by Krista Bernasconi, seconded by Scott Alvord, to adopt RESOLUTION
NO. 24-218 APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND ENERGYHUB, INC., AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE.
The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
11. ORDINANCES
11.1. City of Roseville FY2024-25 Citywide Budget, Position Allocation Schedule, Roseville Housing Authority Budget, and Roseville Finance Authority Budget Memo from Budget Manager Nancy Rothlisberger and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending City Council adopt ORDINANCE 6825 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2024-25, ADOPTING BUDGET CONTROL POLICIES,
ADOPTING AN APPROPRIATIONS LIMIT, ADOPTING THE BUDGET FOR
THE SUCCESSOR AGENCY OF THE ROSEVILLE REDEVELOPMENT
AGENCY, TO BE EFFECTIVE IMMEDIATELY AS AN URGENCY MEASURE; and adopt RESOLUTION NO. 4-24 APPROVING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-25; and adopt RESOLUTION NO. 2-24 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2024-25. Staff recommends Council adopt an ordinance to approve the proposed City of Roseville FY2024-25 citywide budget and position allocation schedule as incorporated into the budget document, effective July 1, 2024. The FY2024-25 proposed citywide expenditure budget totals $768.5 million from all funding sources. The expenditure budget for the General Fund is $247.6 million, which includes operating ($229.1 million) and non-operating expenditures ($18.5 million). The FY2024-25 Roseville Housing Authority expenditure budget is $11.2 million and is primarily comprised of funding from the federally-funded Housing Choice Voucher Program for the purpose of providing rental assistance to over to 823 families, seniors, disabled persons, and veterans annually. The FY2024-25 Roseville Finance Authority (RFA) Budget includes debt service payments of $1.9 million reflecting scheduled payments on the Certificates of Participation for the Corporation Yard and 316 Vernon Street. Transfers out of the RFA Capital Projects Fund of $696,632 consist of $637,602 to be transferred to the Citywide Parks Fund for the repayment of a loan from the Fleet Replacement Fund which partially funded the construction of Harry Crabb Park and $59,023 to be transferred to four community facilities districts and applied as levy credits. RFA capital outlay of $2,334,000 is budgeted for the Fairway Drive and Junction Boulevard Arterial Resurfacing Project. The City of Roseville FY2024-25 citywide budget document provides a financial summary for each fund, department, capital improvement project, and non-capital multi-year project.
CC #:
3395
File #:
0201 & 0103-03-02 & 0103-29-02
CONTACT:
Nancy Rothlisberger 916-774-5314 [email protected]
Assistant City Manager/Chief Financial Officer Dennis Kauffman introduced Assistant Finance Director Scott Pettingell, who made the presentation to the City Council.
Assistant City Manager/Chief Financial Officer Dennis Kauffman continued the presentation.
No public comment received.
Motion by Scott Alvord, seconded by Krista Bernasconi, to adopt ORDINANCE NO. 6825 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2024-25, ADOPTING BUDGET CONTROL POLICIES, ADOPTING AN
APPROPRIATIONS LIMIT, ADOPTING THE BUDGET FOR THE
SUCCESSOR AGENCY OF THE ROSEVILLE REDEVELOPMENT
AGENCY, TO BE EFFECTIVE IMMEDIATELY AS AN URGENCY MEASURE; and adopt RESOLUTION NO. 4-24 APPROVING THE ANNUAL BUDGET FOR FISCAL YEAR 2024-25; and adopt RESOLUTION NO. 2-24 ADOPTING THE ANNUAL BUDGET FOR THE FISCAL YEAR 2024-25. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
11.2. Salary Schedule for City Council Appointed Positions and City Attorney Employment and Personal Services Agreement Amendment
Memo from Human Resource Director Stacey Peterson recommending the City Council adopt ORDINANCE NO. 6831 AMENDING ORDINANCE NO. 6654
THE SALARY ORDINANCE FOR CITY COUNCIL APPOINTED
POSITIONS, AS AMENDED BY APPENDIX “R” TO BE EFFECTIVE JUNE 15, 2024 AS AN URGENCY MEASURE; and adopt RESOLUTION NO. 24-235
APPROVING A SECOND AMENDMENT TO EMPLOYMENT AND
PERSONAL SERVICES AGREEMENT BETWEEN THE CITY OF
ROSEVILLE AND MICHELLE SHEIDENBERGER, AND AUTHORIZING
THE MAYOR TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE. Staff requests Council approve the City Council Appointed Positions salary schedule reflecting a seven (7%) percent salary increase for the City Attorney and City Manager, effective June 15, 2024, and a one-time, non- pensionable differential payment to the City Manager in accordance with his Employment and Personal Services Agreement. In addition, staff recommends Council approve a second amendment to the agreement between the City and Michelle Sheidenberger to extend the term by five years. Adequate General Fund resources are available due to expenditure savings within each department or from the General Fund contingency in the current year budget (FY2023-24) to fund the $1,230 increase in City Attorney's Office expenditures, and the $21,425 increase in City Manager's Office expenditures. The estimated FY2024-25 cost increase of $38,092 for the City Attorney's Office and $44,142 for the City Manager's Office will be absorbed within each department's budget and, if needed, covered by available funds budgeted in the General Fund contingency. The ongoing impact of $44,205 for the City Attorney's Office and $51,223 for the City Manager's Office will be incorporated into future year budgets.
The total annual ongoing cost
increase for both positions includes the estimated yearly pension cost of $6,467.
CC #:
3417
File #:
0600-01
CONTACT:
Stacey Peterson 916-774-5374 [email protected]
Human Resources Director Stacy Peterson made the presentation to the City Council.
No public comment received.
Motion by Scott Alvord, seconded by Krista Bernasconi, to adopt ORDINANCE NO. 6831 AMENDING
ORDINANCE NO. 6654 THE SALARY ORDINANCE
FOR CITY COUNCIL APPOINTED POSITIONS, AS AMENDED BY
APPENDIX "R" TO BE EFFECTIVE JUNE 15, 2024 AS AN URGENCY MEASURE; and adopt RESOLUTION NO. 24-235 APPROVING A SECOND
AMENDMENT TO EMPLOYMENT AN PERSONAL SERVICES
AGREEMENT BETWEEN THE CITY OF ROSEVILLE AND MICHELLE
SHEIDENBERGER, AND AUTHORIZING THE MAYOR TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE; and approve the one-time differential payment; and to approve the City Attorney and City Manager to receive 2.5% general wage increase that is scheduled for Management Employees effective the first full pay period in January 2025. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
12. COUNCIL REPORTS / PUBLIC COMMENTS
No public comment received.
City Manager Dominick Casey spoke on employees provided two floating holidays a year provided to take whenever they wish.
Councilmember Pauline Roccucci reported on various community events.
Flood Control & Water Conservation District Meeting
- Councilmember
Pauline Roccucci reported on attendance.
Councilmember Tracy Mendonsa reported on various community events.
Western Placer Waste Management Authority Meeting
- Councilmember Scott
Alvord reported on attendance.
Councilmember Scott Alvord reported on various community events.
Vice Mayor Krista Bernasconi reported on various community events.
Mayor Bruce Houdesheldt reported on various community events.
Sacramento Area Council of Governments Meeting
- Mayor Bruce
Houdesheldt reported on attendance.
13. ADJOURNMENT
Mayor Bruce Houdesheldt adjourned the meeting at 7:43 p.m.