MINUTES
January 15, 2025
CITY COUNCIL
6:00 p.m.
Council Chambers
311 Vernon Street
Roseville, CA
www.roseville.ca.us
1. CALL TO ORDER
Mayor Krista Bernasconi called the meeting to order at 6:02 p.m.
2. ROLL CALL
Present: Vice Mayor Karen Alvord, Councilmember Bruce Houdesheldt, Councilmember Tracy Mendonsa, Councilmember Pauline Roccucci, Mayor Krista Bernasconi.
3. PLEDGE OF ALLEGIANCE
Fire Chief Ryan Harrigan led the Pledge of Allegiance.
4. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.
5. PRESENTATIONS
5.1. Resolution - Jana Cervantes
Commend Jana Cervantes for her 26 years of outstanding service and dedication to the City of Roseville and the Public Works Department, congratulate her for her accomplishments and wish her a long, healthy, and enjoyable retirement.
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
The City Council made the presentation to Jana Cervantes, who responded.
5.2. Resolution - Lisa Gist
Commend Lisa Gist for her 19 years of outstanding service and dedication to the City of Roseville and the Finance Department, congratulate her for her accomplishments and wish her a long, healthy, and enjoyable retirement.
CONTACT:
Blair Hutchison 916-774-5266 [email protected]
The City Council made the presentation to Lisa Gist, who responded.
6. PUBLIC COMMENTS
Penny Beingessner spoke in opposition to the removal of the painted wall in Maidu Community Center.
Jennifer Chapman requested a refund or waiver of Planning Commission decision appeal fee.
Gerry Fuller requested a refund or waiver of Planning Commission decision appeal fee.
7. CONSENT CALENDAR
BEGINNING OF CONSENT CALENDAR
Motion by Bruce Houdesheldt, seconded by Tracy Mendonsa, to approve the Consent Calendar as presented. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci Minutes
7.1. Minutes of Prior Meetings
Memo from City Clerk Technician Melissa Lipp and City Clerk Carmen Avalos recommending the City Council approve the minutes of the December 11, 2024 City Council Special Meeting, December 11, 2024 City Council Swearing-In Ceremony, December 18, 2024 Closed Session and December 18, 2024 City Council/Housing Authority/Housing Successor Meeting.
CC #:
3726
File #:
0102-03
CONTACT:
Melissa Lipp 916-774-5268 [email protected]
Bids / Purchases / Services
7.2. Legal Research Software - Sole Source Purchase Order Memo from Paralegal Gretchen Hakala and City Attorney Michelle Sheidenberger
recommending the City Council approve a sole source purchase order with Thomson Reuters for online law library and legal research databases. The total cost over a five-year period is approximately $216,671.64. The cost for future years will be included in the City Attorney's budget each year in the General Fund.
CC #:
3722
File #:
0500
CONTACT:
Gretchen Hakala 916-774-5325 [email protected]
7.3. Johnson Pool Renovations Project - Increase Change Order Authorization Memo from Senior Park Development Project Manager Heather Buck and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 25-013 APPROVING AN INCREASE IN CHANGE
ORDER AUTHORITY. Staff requests Council authorize staff to approve change orders up to an amount not to exceed 20% of the contracted amount. This is an increase of 5% over the previously approved 15% authorization. Johnson Pool is located on .47 acres at the intersection of Vernon and D Streets in the Cherry Glen/Theiles Manor neighborhood. The Johnson Pool Renovations Project implements the Johnson Pool Vision Plan renovations including accessibility/code upgrades to the pool house building, new pool shell and replaster, and improvements to the pool deck, equipment room, and associated site work. The total project budget of $5,411,001 remains unchanged, and includes the cost of construction plus soft costs such as design and engineering, permits, inspections, construction administration, and contingency. The cost for maintenance is funded by the General Fund and is expected to be unchanged.
CC #:
3719
File #:
0707
CONTACT:
Heather Buck 916-774-5254 [email protected]
7.4. Interactive Voice Response System - Contract Purchase Agreement Amendment Memo from Electric Utility Director Daniel Beans and Utility Business Systems Administrator Caitlin Ornelas recommending the City Council adopt RESOLUTION NO. 25-015 APPROVING CONTRACT PURCHASE
AGREEMENT AMENDMENT NO. 1, BY AND BETWEEN THE CITY OF
ROSEVILLE AND SELECTRON TECHNOLOGIES, INC., AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3002451). Staff requests Council approve an amendment to the contract purchase agreement with Selectron Technologies, Inc. The amendment will enhance the Interactive Voice Response system by adding Screen Pop functionality when Customer Care representatives are working with utility customers.
The total cost of the amendment is $57,838.24. Funding is included in both the Electric and Environmental Utilities FY2024-25 operating budgets. This recommendation will not impact the General Fund.
CC #:
3721
File #:
0203-07
CONTACT:
Caitlin Ornelas 916-774-5178 [email protected]
7.5. Fire Department Incident Reporting and Electronic Patient Care Management System - Sole Source Purchase Agreement
Memo from Fire Chief Ryan Harrigan recommending the City Council adopt RESOLUTION NO. 25-002 APPROVING A SOLE SOURCE CONTRACT
PURCHASE AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE
AND IMAGETREND, LLC, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3004184). Staff requests Council approve a sole source contract purchase agreement for the Fire Department’s incident reporting and electronic patient care management system from ImageTrend, LLC for an estimated initial cost of $123,323. Funding for the project is included in the Mobile Fire and Emergency Medical Services Reporting System Project in the Equipment Replacement Fund. The estimated initial cost of the initial agreement is $123,323. The annual renewal cost in subsequent years is $91,055 and will be funded in the Fire Department’s General Fund budget.
CC #:
3706
File #:
0324
CONTACT:
Ryan Harrigan 916-774-5820 [email protected]
7.6. Personal Protective Equipment - Purchase Order Increase Memo from Division Chief Jamie Pepin and Fire Chief Ryan Harrigan recommending the City Council adopt RESOLUTION NO. 25-005 APPROVING
AN INCREASE TO THE PURCHASE ORDER FOR PERSONAL
PROTECTIVE EQUIPMENT. Staff requests Council approve an increase to the existing purchase order with L.N. Curtis & Son for personal protective equipment from $74,999 to $250,000 for the remainder of FY2024-25 and for the upcoming FY2025-26. The personal protective equipment is used by fire and rescue personnel when fighting fires, on vehicle accidents and when incidents such as gas leaks occur. The clothing provides protection from heat, steam, blood borne pathogens, falling objects, and provides for visibility, as well as identification.
Funding is available in the Fire Department’s FY2024-25 budget in the General Fund, and will be recommended for inclusion in the FY2025-26 General Fund budget.
CC #:
3709
File #:
0324
CONTACT:
Jamie Pepin 916-774-5400 [email protected]
Ryan Harrigan 916-774-5400 [email protected]
7.7. Heating, Ventilation and Air Conditioning Replacement Project (RFQ 10-3391) – Reject All Bids
Memo from Buyer Tiffany Valdez and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 25-007 REJECTING ALL BIDS FOR THE HEATING, VENTILATION AND AIR CONDITIONING REPLACEMENT PROJECT. Staff requests Council approve a request to reject all bids received for Request for Quotes No. 10-3391 for the materials and labor to replace the existing evaporative cooler located at 150 Corporation Yard Road, Roseville, CA 95678. During staff review, it
was determined that additional scope, resulting in additional budget, was required.
Staff plans to revise the specifications and issue a Request for Proposals at a future date. There is no fiscal impact at this time since there will be no award.
CC #:
3712
File #:
0203-21
CONTACT:
Tiffany Valdez 916-746-1109 [email protected]
7.8. Mahany Fitness Center Boiler Replacement (RFQ 10-3395) – Contract Purchase Agreement
Memo from Buyer Tiffany Valdez and Assistant City Manager/Chief Financial Officer Dennis Kauffman recommending the City Council adopt RESOLUTION NO. 25-003 APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND AIR SYSTEMS SERVICE &
CONSTRUCTION, LLC DBA AIR SYSTEMS OF SACRAMENTO AND
AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3004301). Staff requests Council approve a contract purchase agreement with Air Systems Service & Construction LLC dba Air Systems of Sacramento as the lowest responsive and responsible bidder for Request for Quotations No. 10-3395 Mahany Fitness Center Boiler Replacement.
The cost of the Agreement is $137,730. Additionally, staff recommends authorizing the Public Works Director or designee to approve change order requests for this project up to 10% or $13,773 as a construction contingency, for a grand total of $151,503. Funding is included in the FY2024-25 Facility Rehabilitation Fund budget, and there is no operating budget impact expected upon the completion of the project.
CC #:
3707
File #:
0203-10
CONTACT:
Tiffany Valdez 916-746-1109 [email protected]
7.9. Waste Hauling Services - Contract Purchase Agreement Amendment Memo from Power Generation Superintendent Nathan Ribordy and Electric Utility Director Dan Beans recommending the City Council adopt RESOLUTION NO. 25-016 APPROVING CONTRACT PURCHASE AGREEMENT AMENDMENT
NO. 2, BY AND BETWEEN THE CITY OF ROSEVILLE AND ADVANCED
CHEMICAL TRANSPORT, LLC DBA ACTENVIRO, AND AUTHORIZING
THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE (3001218). Staff requests Council approve
a second amendment to
the contract purchase agreement with Advanced Chemical Transport, LLC dba ACTenviro, to provide hazardous and non-hazardous waste disposal for Roseville’s generation facilities. Staff also requests authorization to exercise the optional one-year extension to the contract without further City Council approval. The second amendment will add $700,000 to the existing contract and approve a single optional renewal year not to exceed $800,000. The total cost of the amended purchase agreement is not to exceed $3,500,000 over five years. Funding is included in the Electric Department’s FY2024-25 budget in the Electric Fund. Future year funding will be contingent on City Council’s approval of the respective budget.
CC #:
3723
File #:
0203-07
CONTACT:
Nathan Ribordy 916-746-1673 [email protected]
Resolutions
7.10. Child Development Services - Fiscal Year 2025-26 Agreement Memo from Parks, Recreations, & Libraries Manager Jeff Nereson and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 25-017 APPROVING AN AGREEMENT, BY AND
BETWEEN THE CITY OF ROSEVILLE AND THE CALIFORNIA
DEPARTMENT OF SOCIAL SERVICES, AND AUTHORIZING THE CITY
MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE. Staff requests Council approve a contract with the California Department of Social Services for the purpose of providing childcare services for FY2025-26. The City can receive a maximum reimbursable amount of approximately $525,000 in FY2025-26 to offset direct program expenses.
Reimbursement revenues are budgeted within the Youth Development Fund.
Under the Youth Development Program Funding Policy, the General Fund may provide support to the Youth Development Fund for expenses including losses incurred by subsidized programs, all Adventure Club building-related expenses, and certain indirect costs and internal service fund charges, as needed.
CC #:
3724
File #:
0704
CONTACT:
Jeff Nereson 916-774-5974 [email protected]
7.11. California Integrated Transit Project - User Agreement Memo from Assistant Transportation Planner Zach Presley and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 25-014
APPROVING A USER AGREEMENT, BY AND BETWEEN THE
CITY OF ROSEVILLE AND LITTLEPAY, INC., AND AUTHORIZING THE
CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF
ROSEVILLE. Staff requests Council approve
the Littlepay User Agreement for
Roseville Transit's software procurement for the California Integrated Transit Project (Cal-ITP). Cal-ITP
will
provide a consistent and contactless fare payment
option across all transit agencies in the Sacramento/Placer area.
This user
agreement with Littlepay will establish the scope of work and payment provisions for the software portion of the project
. The initial three years of operating costs for
this project have been assessed at $59,535 and are being funded with Local Transportation Funds provided by the state to fund local transit. There is no impact to the General Fund.
CC #:
3720
File #:
0721
CONTACT:
Zach Presley 916-774-5365 [email protected]
7.12. Traffic Signal Maintenance Shop Tenant Improvement Project - Notice of Completion
Memo from Project Coordinator Rebecca McCoy and Public Works Director Jason Shykowski recommending the City Council adopt RESOLUTION NO. 25- 006 ACCEPTING THE PUBLIC WORK KNOWN AS THE TRAFFIC SIGNAL
MAINTENANCE SHOP TENANT IMPROVEMENT PROJECT, APPROVING
THE “NOTICE OF COMPLETION”, AND AUTHORIZING THE PUBLIC
WORKS DIRECTOR TO EXECUTE SAID NOTICE ON BEHALF OF THE
CITY OF ROSEVILLE
.
Staff requests Council accept the
Traffic Signal
Maintenance Shop Tenant Improvement - Design-Assist Construction project as
complete. The tenant improvement project included design, demolition, construction, permits, paint, and fire and life safety upgrades. The space is fully operational and occupied. The total cost of this project was $1,928,542. The Project
was budgeted in
the Public Works Traffic Signal Maintenance Shop Expansion Project and funded out of the Traffic Mitigation, Electric, and Transit Funds.
CC #:
3711
File #:
0900-04-03
CONTACT:
Rebecca McCoy 916-774-5706 [email protected]
7.13. Dry Creek Wastewater Treatment Plant Expansion Project – Professional Design Services Agreement
Memo from Principal Engineer Arashdeep Singh and Environmental Utilities Director Sean Bigley recommending the City Council adopt RESOLUTION NO. 25-012 APPROVING A PROFESSIONAL DESIGN SERVICES
AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND HAZEN
AND SAWYER, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE. Staff requests Council approve a Professional Design Services Agreement with Hazen and Sawyer in the amount of $4,187,994 for design services and engineering services during construction for the Dry Creek Wastewater Treatment Plant Expansion Project.
Funding for this agreement is provided by the South Placer Wastewater Authority, which is jointly funded by the City, Placer County, and South Placer Municipal Utilities District.
CC #:
3718
File #:
0800-03
CONTACT:
Arashdeep Singh 916-746-1854 [email protected]
7.14. California Office of Traffic Safety - Grant Application Memo from Management Analyst Mark Peinado and Police Chief Troy Bergstrom recommending the City Council adopt RESOLUTION NO. 25-011 APPROVING
A GRANT APPLICATION TO THE CALIFORNIA OFFICE OF TRAFFIC
SAFETY, AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE
TO EXECUTE ALL RELATED FORMS AND AGREEMENTS ON BEHALF
OF THE CITY OF ROSEVILLE
. Staff requests Council approval to submit a grant
application to the California Office of Traffic Safety (OTS) for increased education, enforcement, and outreach related to traffic safety. The grant application requests
$175,000 of federal grant funds through OTS. If the requested amount is awarded in FY2025-26, $145,000 will be appropriated to officer overtime, $22,000 to equipment/equipment maintenance and $8,000 to training and development. There is no impact to the City's General Fund.
CC #:
3717
File #:
0323 & 0214
CONTACT:
Mark Peinado 916-774-5021 [email protected]
Courtney Scurria 916-774-5079 [email protected]
7.15. Assistance to Firefighters Grant Program - Grant Application Memo from Fire Chief Ryan Harrigan recommending the City Council adopt RESOLUTION NO. 25-001 APPROVING A GRANT APPLICATION TO THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
ASSISTANCE TO FIREFIGHTERS GRANT PROGRAM, AND
AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED
FORMS AND AGREEMENTS ON BEHALF OF THE CITY OF ROSEVILLE.
Staff requests Council approve an application for the FY2024 U.S. Homeland Security Grant Program Assistance to Firefighters Grant for $131,520, with a $12,000 requirement for matching funds and, if awarded, to execute any required grant agreements and other relevant documents to comply with all grant terms and conditions. Staff also requests Council authorize two future applications for the same grant, if necessary. The grant funds would be used to provide all Fire Department employees with comprehensive medical and cancer screenings which include
a health assessment as well as recommendations for long-term health and managing medical risks. No new or additional City resources will be required for this grant.
CC #:
3705
File #:
0324 & 0214
CONTACT:
Ryan Harrigan
916-774-5820
[email protected]
Ordinances (for second reading and adoption)
7.16. Second Reading - Purchase of Motor Vehicles
ORDINANCE NO. 6907 GRANTING THE PURCHASING OFFICER
AUTHORITY TO MAKE PURCHASES OF MOTOR VEHICLES EQUAL TO
OR GREATER THAN THE BID AMOUNT ESTABLISHED IN THE CITY
CHARTER FOR A PERIOD OF TWO YEARS, for second reading and adoption.
CC #:
3725
File #:
0800-04
CONTACT:
Brandy LeBeau 916-774-5531 [email protected]
7.17. Second Reading - 2024 Speed Limit Update - Roseville Municipal Code Amendment
ORDINANCE NO. 6908 AMENDING SECTION 11.28.010 OF CHAPTER
11.28 OF TITLE 11 OF THE ROSEVILLE MUNICIPAL CODE REGARDING
SPEED LIMITS
, for second reading and adoption.
CC #:
3726
File #:
0316-04
CONTACT:
Jana Cervantes 916-774-5498 [email protected]
Reports / Requests
7.18. Appointments - City Council Auxiliary Positions
Memo from City Clerk Carmen Avalos recommending the City Council approve the appointment of councilmembers to various auxiliary positions on regional and local agencies, boards, commissions, committees, and joint power authorities.
There is
no fiscal impact associated with this request.
CC #:
3727
File #:
0102-12
CONTACT:
Carmen Avalos 916-774-5269 [email protected]
END OF CONSENT CALENDAR
8. SPECIAL REQUESTS/REPORTS/PRESENTATION
8.1. Park Naming Recommendations
Memo from Park Planning and Development Manager Tara Gee and Parks, Recreation & Libraries Director Jill Geller recommending the City Council adopt RESOLUTION NO. 25-009 APPROVING PARK NAME
RECOMMENDATIONS. On an annual basis, each July, park naming suggestions are solicited for new parks that will enter into the construction phase of development within the current fiscal year. The name suggestion period is opened for one month. In July 2024, the park naming period for three new parks was opened for suggestions from the public. The name suggestion period closed on July 31. The parks to be named include C-63 Neighborhood Park in Creekview, and KT-52 School/Park and FD-51 Neighborhood Park, both in Sierra Vista.
Additionally, four dog parks located within parks are currently unnamed. To continue with the City's tradition of naming dog parks after police K-9's, four dog parks are recommended for naming, which are located within Campus Oaks, Saugstad, Denio Family and Hughes parks. For the three new parks, funding for the new park ID signs will be included in the capital project budgets. For the dog parks, funding has been incorporated in the Denio Family Park, Saugstad Renovations, and Campus Oaks, Phase 2 project budgets. Funding will be sought for the added sign for Hughes Park in the FY2025-26 Capital Improvement Program budget.
CC #:
0704-01
File #:
3714
CONTACT:
Tara Gee 916-774-5253 [email protected]
Parks Recreation and Libraries Director Jill Geller introduced Park Planning and
Development Manager Tara Gee, who made the presentation to the City Council.
Bruce Hagler spoke in support of naming the FD-51 Neighborhood Park F.C. "Rocky" Rockholm Park.
Sara Madison spoke in support of naming the FD-51 Neighborhood Park F.C. "Rocky" Rockholm Park.
Motion by Scott Alvord, seconded by Tracy Mendonsa, to adopt RESOLUTION NO. 25-009 APPROVING PARK NAME RECOMMENDATIONS for three new parks and four dog parks. C-63 Neighborhood Park – Lower Bank Park; KT-52
School/Park – Silver Spruce Park;
FD-51 Neighborhood Park – F.C. “Rocky”
Rockholm Park; The dog park at Campus Oaks – Arno Dog Park; The dog park at
Saugstad Park – Eros Dog Park;
The dog park at Denio Family Park – Fargo Dog
Park; and The dog park at Hughes Park – Zig & Eivo Dog Park. The Motion Passed.
Roll call vote:
Ayes: Alvord, Bernasconi, Houdesheldt, Mendonsa, Roccucci
8.2. Roseville Transit Comprehensive Operational Analysis Memo from Alternative Transportation Manager Ed Scofield and Public Works Director Jason Shykowski recommending the City Council approve Roseville Transit's Comprehensive Operational Analysis (COA). The purpose of the COA is to examine all aspects of Roseville Transit’s existing service, search for new and innovative ways to provide transit services to Roseville residents and enable more seamless fixed-route and demand response service connections to other adjacent transit providers as part of the greater South Placer region’s transportation network. There is no fiscal impact with the approval of the COA.
CC #:
3710
File #:
0721
CONTACT:
Ed Scofield 916-774-5449 [email protected]
Item dropped from the agenda to be re-listed on the February 5, 2025 agenda.
9. COUNCIL REPORTS / PUBLIC COMMENTS
Northern California Power Association
Meeting
- Councilmember Pauline
Roccucci reported on attendance.
Placer County/Roseville Water Authority Meeting
- Councilmember Pauline
Roccucci reported on attendance.
Placer County Water Association Meeting
- Councilmember Pauline Roccucci
reported on attendance.
Sacramento Area Council of Governments Meeting
- Councilmember Bruce
Houdesheldt reported.
Placer County Transportation Planning Agency Meeting
- Councilmember
Bruce Houdesheldt reported.
Western Placer Waste Management Authority Meeting
- Mayor Krista
Bernasconi reported on attendance.
Gerry Fuller and Jennifer Chapman offered compliments to Roseville.
10. ADJOURNMENT
Mayor Krista Bernasconi adjourned the meeting at 6:57 p.m.