City Council Chambers, 311 Vernon Street roseville.ca.us
The City of Roseville welcomes your participation.
Meeting Schedule: Regular meetings of the City Council are held on the first and third Wednesday of each month at 6:00 p.m.
Two Public Comment Periods for Non-Agenda Items: A total of twenty-five (25) minutes is allotted for public comments. At the beginning and end of the meeting, each speaker has three (3) minutes to address the Mayor/Chair on issues that are not listed on the agenda and are within the City’s jurisdiction. Please submit a yellow speaker card to the City Clerk before the item is heard if you wish to make a comment. You will still have an opportunity to comment if you haven’t filled out a yellow speaker card.
Brown Act: The City Council cannot discuss or act on items not listed on the agenda.
Public Comment on Agenda Items: Each speaker has five (5) minutes to address items that are listed on the agenda.
Levine Act Provisions: If you’ve made a campaign contribution totaling more than $500 ($250 prior to January 1, 2025) to City Council Members in the last twelve (12) months, you must disclose it before addressing an item on the agenda. Please visit Levine Act – City of Roseville for updated forms and information.
Audio/Visual Presentations: If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk for consideration at least 72 hours in advance.
Americans with Disabilities Act: If special assistance is required to participate in a meeting, including the need of auxiliary aids or services, please notify the City Clerk at least 72 hours in advance of the meeting.
City Clerk 311 Vernon Street [email protected] 916-774-5263 TDD: 916-774-5220
Security Measures: All meeting attendees must successfully pass through a security metal detector. Any person with a prohibited item will not be allowed entry. Prohibited items include but are not limited to firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/any weapons and/or dangerous devices of any kind, illegal drugs, and alcohol.
Viewing Options: The City of Roseville provides three options for viewing meetings:
Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
AGENDA
City Council
Housing Successor Meeting
May 21, 2025
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MEETING PROCEDURES
V. PRESENTATIONS
1. Resolution - Rana Ghadban (CITY CLERK DEPARTMENT)
Summary: Commend Rana Ghadban for her outstanding service, leadership, and contributions to the betterment of the Roseville community and to the Roseville Area Chamber of Commerce; and extend best wishes for continued success in her future endeavors.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
2. Resolution - Larry Winter (CITY CLERK DEPARTMENT)
Summary: Commend Larry Winter for his 30 years of outstanding service and dedication to the City of Roseville and the Fire Department, congratulate him for his many accomplishments, and wish him a long, healthy, and enjoyable retirement.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
VI. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.
VII. CONSENT CALENDAR
All matters on the Consent Calendar are considered routine in nature and are approved by one motion of the City Council. There will be NO discussion on consent calendar items unless an item is removed for further discussion.
3. West Zone Reclaimed Water Tanks Rehabilitation Project (RFP# 08-140) – Notice of Completion (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL SERVICES) Summary: Staff recommends acceptance of the Notice of Completion for the West Zone Reclaimed Water Tanks Rehabilitation Project with Euro Style Management. The total cost of the construction contract is $1,067,592.69. Funding for this project was provided by the Wastewater Rehabilitation Fund.
CONTACT: Inderpreet Chaggar 916-774-5553 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-141 accepting the Public Work known as the West Zone Reclaimed Water Tanks Rehabilitation Project, approving the “Notice of Completion”, and authorizing the Environmental Utilities Director to execute said notice on behalf of the City of Roseville.
4. Water Well Maintenance and Rehabilitation Project - Professional Services Agreement Amendment and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL
SERVICES)
Summary: Staff recommends approval of the first amendment to the professional services agreement with Jacobs Engineering Group Inc. for the Water Well Maintenance and Rehabilitation Project in the amount of $458,071.70. The amendment will increase the total not- to-exceed amount from $607,915 to $1,065,986.70. This item also requests approval of a budget adjustment of $405,000 from the Water Rehabilitation Fund.
CONTACT: Keith Schmidt 916-746-1194 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-156 approving a first amendment to professional services agreement, by and between the City of Roseville and Jacobs Engineering Group, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Adopt Ordinance No. 6944 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
5. Wastewater Collections Cured-in-Place Pipe Lining Equipment – Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a budget adjustment of $750,000 to augment the Sewer Collection System Cured-in-Place Pipe (CIPP) Rehabilitation Project from the Wastewater Rehabilitation Fund, and $1,200,000 from the project for a contribution to the Fleet Replacement Fund for the purchase of a new truck equipped with CIPP lining equipment and a
cutting machine to be installed within an existing truck to allow Wastewater Collections to perform trenchless repair and rehabilitation work to existing sewer mains.
CONTACT: Tracie Mueller 916-774-5688 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6939 of the Council of the City of Roseville authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
6. Sacramento Regional Water Bank Phase 3 – Regional Water Authority Program Agreement (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends approval of an agreement with the Regional Water Authority and other water agency partners to allow the City to participate in Phase 3 of the development of the Sacramento Regional Groundwater Bank at a cost of $36,720, which includes a 20% contingency and is budgeted in the Regional Water Supply Reliability Study project in the Water Construction Fund.
CONTACT: Janice Gainey 916-774-5535 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-154 approving a Regional Water Authority program agreement, by and between the City of Roseville and the Regional Water Authority, and authorizing the City Manager to execute it on behalf of the City of Roseville.
7. Electric Powered Compact Crawler Boom Lift and Trailer – Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - WASTEWATER)
Summary: Staff recommends approval of a budget adjustment for $175,000 to fund the purchase of an electric-powered compact crawler boom lift and accompanying trailer to be used by the Environmental Utilities Maintenance Section and Wastewater Collection Section to address existing water and wastewater infrastructure inspection, repair and replacement work.
Funding is included in the Fleet Replacement Fund.
CONTACT: Adam Carpineta 916-746-1963 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6938 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
8. Data Management Strategy and Implementation Roadmap - Professional Services Agreement and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT) Summary: Staff recommends approval of a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for a data management strategy and implementation
roadmap. Staff also recommends approval of a budget adjustment in the amount of $118,560.
Funding is recommended from available resources in the Water, Wastewater, and Solid Waste Operations Fund budgets.
CONTACT: Rachel Tooker 916-746-1712 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-145 to approve a professional services agreement with EMA of Minnesota, Inc. in the amount of $268,560 for the Data Management Strategy and Implementation Roadmap Project and authorize the City Manager to execute it on behalf of the City; and
b. Adopt Ordinance No. 6942 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
9. Transit System Operation and the South Placer County Transit Information Center - Agreement (PUBLIC WORKS DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of an agreement with MV Transportation, Inc. for the continued operation of the City's Transit system and the South Placer County Transit Information Center. If approved, the City’s maximum cumulative obligation for the first five years of the contract is limited to $36,231,945.84. Funding for this contract will be provided through a combination of Local Transportation Funds for the operation of Roseville Transit, and through the Consolidated Transportation Services Agency Fund for the operation of the Call Center. No General Fund resources will be used for this contract.
CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-155 approving an agreement for City of Roseville Transit System Management, Operations and Call Center Services, by and between the City of Roseville and MV Transportation, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
10. SB 125 Transit Funds - Program Funding and Reimbursement Agreement (PUBLIC WORKS
DEPARTMENT - TRANSPORTATION)
Summary: Staff recommends approval of a Program Funding and Reimbursement Agreement with Placer County Transportation Planning Agency in the amount of $11,700,133 towards eligible City projects. In the event project costs exceed the SB 125 totals, Local Transportation Funds would likely be used. No General Fund resources will be used.
CONTACT: Ed Scofield 916-774-5449 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-146 approving Senate Bill 125 program funding and reimbursement
agreement, by and between the City of Roseville and the Placer County Transportation Planning Agency, and authorizing the City Manager to execute it on behalf of the City of Roseville.
11. California Energy Commission's Distributed Electricity Backup Assets Grant Award - Budget Adjustment (ELECTRIC DEPARTMENT - FINANCIAL & ADMINISTRATIVE) Summary: Staff recommends approval of a budget adjustment in the amount of $1,374,747 for the receipt of the California Energy Commission's Distributed Electricity Backup Assets grant award for the Roseville Peaking Plant Combustion Turbines Upgrade Project in the Electric Fund.
CONTACT: Matt Nelson 916-774-5618 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6941 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
12. Roseville Energy Park Sample Panel Upgrade - Sole Source Contract Purchase Agreement (ELECTRIC DEPARTMENT - ENGINEERING)
Summary: Staff recommends approval of a sole source contract purchase agreement with Sentry Equipment Corporation (Sentry) in the amount of $92,470 for installation services to upgrade the Sample Panel at the Roseville Energy Park and grant staff the authority to approve change orders up to 10% of the overall contract amount, or $9,247, for a total of $101,717. Since Sentry is the original equipment manufacturer and is providing the new Sample Panel, their services are required for its installation. Funding is included in the Electric Department's FY2024-25 budget in the Electric Fund.
CONTACT: Michael Zasso 916-746-1665 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-138 approving a contract purchase agreement, by and between the City of Roseville and Sentry Equipment Corp, and authorizing the City Manager to execute it on behalf of the City of Roseville.
13. California-Oregon Transmission Project - Instrument of Assignment and Transfer (ELECTRIC
DEPARTMENT - RESOURCE PLANNING & GENERATION)
Summary: Staff recommends approval of City of Redding’s Instrument of Assignment and Transfer Agreement for the California-Oregon Transmission Project. There is no fiscal impact associated with the agreement.
CONTACT: Petra Wallace 916-774-5510 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-153 approving a form of Instrument of Assignment and transfer, by
and between the City of Redding and the Transmission Agency of Northern California, and authorizing the City Manager to execute it on behalf of the City of Roseville.
14. Energy Risk Management Policies Update (ELECTRIC DEPARTMENT - FINANCIAL &
ADMINISTRATIVE)
Summary: Staff recommends approval of updates to the Energy Risk Management Policy, Energy Credit Risk Policy, Energy Trading Authority Policy, and the Energy Hedge Policy. There is no fiscal impact associated with these policy changes.
CONTACT: Glenn Hoffman 916-746-1670 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-149 approving updates to the Energy Risk Management Policy; and b. Adopt Resolution No. 25-150 approving updates to the Energy Credit Risk Policy; and c. Adopt Resolution No. 25-151 approving updates to the Energy Trading Authority Policy; and d. Adopt Resolution No. 25-152 approving updates to the Energy Hedge Policy.
15. Interactive Training Programs - Professional Services Agreement Amendment (HUMAN
RESOURCES DEPARTMENT)
Summary: Staff recommends approval of a professional services agreement amendment with Human Side Consulting and a spending authority increase from $65,000 to $90,000 to provide additional training and consulting services. Funding is available in the Human Resources Department training budget in the General Fund.
CONTACT: Evelyn Bowers 916-774-5213 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-133 approving a third amendment to professional services agreement, by and between the City of Roseville and Human Side Consulting, and authorizing the City Manager to execute it on behalf of the City of Roseville.
16. Legal Services Agreement (CITY ATTORNEY DEPARTMENT) Summary: Staff recommends approval of an agreement with Angelo, Kilday & Kilduff, LLP to provide legal services. Legal services provided by this contract will be dependent upon needs as they occur during the year and thus cannot be forecast. All expenses will be paid by the Human Resources Department budget, the City Attorney's operating budget in the General Fund, or by other departments and funds as appropriate.
CONTACT: Gretchen Hakala [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-131 approving an agreement for legal services, by and between the
City of Roseville and Angelo, Kilday & Kilduff, LLP, and authorizing the City Manager to execute it on behalf of the City of Roseville.
17. Diamond Creek Community Facilities District No. 1 - Budget Adjustment (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a budget adjustment in the amount of $12,370 for the purchase of park amenities and signage at Hughes and Davis parks. Funding is available in the Diamond Creek Community Facilities District No. 1 Capital Fund, which contains bond refunding savings to be used for improvements in the district. There will be no General Fund impacts.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6933 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
18. On-Call Concrete Construction Services - Contract Purchase Agreement (PARKS, RECREATION,
AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a contract purchase agreement with TCW Concrete, Inc. in the amount of $350,000 annually for a total contract amount of $1,050,000. The agreement includes a base term with two (2) optional one (1) year renewals. The funding for each year’s annual maintenance contract will be included in the Parks, Recreation and Libraries operating budget, community facilities district and landscape and lighting district operating budgets, and capital improvement project budgets.
CONTACT: Kelly Appier 916-938-0859 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution 25-139 approving a contract purchase agreement, by and between the City of Roseville and TCW Concrete, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
19. FD-50 Neighborhood Park - Master Plan Approval (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - PARK DEVELOPMENT)
Summary:
Staff recommends approval of the FD-50 Neighborhood Park Master Plan. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund impact.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve the FD-50 Neighborhood Park Master Plan.
20. JM-52 Neighborhood Park - Master Plan Approval (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the JM-52 Neighborhood Park Master Plan. Funding for this project has been included in the proposed FY2025-26 budget for design and is anticipated to be included in the FY2026-27 budget for construction through the Sierra Vista Neighborhood Park Fund. Maintenance will be funded through the Sierra Vista Community Facilities District No. 2 (Public Services). There will be no General Fund impact.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve the JM-52 Neighborhood Park Master Plan.
21. Woodbridge Park Tennis and Pickleball Court Improvements Project - Reject All Bids and Authorize Staff to Call for New Bids (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK
DEVELOPMENT)
Summary: Staff recommends approval to reject all bids for the Woodbridge Park Tennis and Pickleball Court Improvements Project and authorize staff to call for new bids. The project is estimated to cost $260,000 and will be funded by the Parks, Recreation, and Library Capital Projects Fund through the FY2024-25 budget process.
CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-143 rejecting all bids for the Woodbridge Park Tennis and Pickleball Court improvements project; and
b. Authorize staff to call for new bids.
22. The Courts at Gibson Park Frontage Improvement Project - Approval of Plans and Specifications and Authorization to Call for Bids (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the plans and specifications for the Courts at Gibson Park Frontage Improvement Project and authorize staff to call for bids. The project estimate is $405,000, including all add alternates. Funding for this project was approved using the Citywide Park Fund through the FY2024-25 Capital Improvement project budget. Additional funds were allocated using the FY2023-24 General Fund year-end surplus for costs associated with the sidewalk along Roseville Parkway.
CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:
a. Approve the plans and specifications for the Courts at Gibson Park Frontage Improvement Project and authorize staff to call for bids.
23. Buljan Middle School and Eich Middle School Portable Removal Project - Approval of a New Non-Capital Improvement Project and Budget Adjustment, and Buljan Middle School Student Union Roof Repairs - Project Cancellation (PARKS, RECREATION, AND LIBRARIES DEPARTMENT -
ADMINISTRATION)
Summary: Staff recommends approval of a budget adjustment in the amount of $200,000 for the establishment of a new non-capital project, Buljan and Eich Portable Removal. Funding is provided by the Parks, Recreation and Library Capital Projects Fund. Staff also recommends approval of the cancellation of the Buljan Student Union Roof Repairs Project and return of the unspent budget of $50,000 to the Parks Recreation and Library Capital Projects Fund.
CONTACT: Rob Nakamura 916-774-5135 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 3936 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure; and
b. Authorize the establishment of a new non-capital project, Buljan and Eich Portable Removal.
24. Rocky Rockholm Park Project - Award of Contract (PARKS, RECREATION, AND LIBRARIES
DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of a contract with Hemington Landscape Services, Inc. in the amount of $506,514 for the Rocky Rockholm Park project which includes the base bid, add alternate and winter suspension. Funding for construction of this park was initially included in FY2023-24 Capital Improvement Project budget through the Neighborhood Park - Sierra Vista Fund. Maintenance costs will be funded by the Sierra Vista Community Facilities District (Public Services) Fund.
CONTACT: Joel De Jong 916-774-5924 [email protected] The City Council will consider the recommendation to:
a. Award the Rocky Rockholm Park project to the lowest responsible bidder, Hemington Landscape Services, Inc.; and
b. Adopt Resolution No. 25-137 approving an agreement, by and between the City of Roseville and Hemington Landscape Services, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
25. Downtown Library Security and Space Plan Project – New Non-Capital Multi-Year Project and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of a new non-capital multi-year project and approval of a budget adjustment in the amount of $148,469 to re-direct funds allocated for the Downtown
Library Public Service Desk - Security Upgrades Project to the Downtown Library Security and Space Plan Project. Funding for the original front desk relocation project was approved in FY2023-24 through the Facilities Rehabilitation Fund.
CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:
a. Approve a new non-capital improvement project (Downtown Library Security and Space Plan project).
b. Adopt Ordinance No. 6934 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
26. Fire Department Strike Team Reimbursements - Budget Adjustment (FIRE DEPARTMENT) Summary: Staff recommends approval of a budget adjustment to recognize $1,207,276 in additional overtime expenses, $7,893 in other reimbursable items/logistics, $1,762,939 in revenue related to the department's participation in reimbursable strike teams, and a $547,770 positive impact contribution to the General Fund with available resources for fleet usage and overhead.
CONTACT: Matthew Lauchner 916-774-5807 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6935 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
27. Audit Services - Agreement Amendment (FINANCE DEPARTMENT) Summary: Staff recommends approval of a professional services agreement amendment with Lance, Soll & Lunghard, LLP, in the amount of $208,692 to provide audit services. Audit costs are partially paid for by the General Fund. The cost of the FY2025-26 audit services has been included in the proposed FY2025-26 budget.
CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-134 approving a second amendment to agreement for audit services, by and between the City of Roseville and Lance, Soll & Lunghard, LLP and authorizing the City Manager to execute it on behalf of the City of Roseville.
28. 60kV Overhead Conductors (RFQ 10-3412) - Purchase Order (FINANCE DEPARTMENT -
PURCHASING)
Summary: Staff recommends approval of a purchase order with Southwire Company, LLC as the lowest responsive and responsible bidder for purchasing 60kV overhead conductors in response
to RFQ 10-3412. Funding is included in the Electric Fund budget. The total spending authority for the initial contract period and optional renewal years through FY2029-30 is a not-to-exceed amount of $2,000,000.
CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution 25-135 approving a purchase order with Southwire Company, LLC, as the lowest responsive and responsible bidder for purchasing 60kV overhead conductors.
29. Annual Audit Reports for the Fiscal Year Ended June 30, 2024 – Single Audit, Electric Fund, Other Post-Employment Benefit Trust Fund, and Roseville Natural Gas Financing Authority (FINANCE DEPARTMENT)
Summary: Staff recommends Council receive four informational financial reports for the fiscal year ended June 30, 2024, along with six required auditor communication letters. There is no impact to the City's General Fund.
CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.
30. Maidu Community Center Roof Replacement Project (RFQ 10-3415) - Contract Purchase Agreement (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a contract purchase agreement with MCM Roofing Company, Inc. in the amount of $262,483 to provide the materials and labor to repair and/or replace the designated roof areas at the Maidu Community Center. Additionally, authorize the City Manager or his designee to approve change order requests for this project up to 10% ($26,248.30) as a construction contingency, for a grand total of $288,731.30. Funding is included in the FY2024-25 Facility Rehabilitation Fund budget.
CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-144 approving a contract purchase agreement by and between the City of Roseville and MCM Roofing Co., Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.
31. Community Facilities Districts - Budget Adjustment (FINANCE DEPARTMENT) Summary: Staff recommends approval of a budget adjustment amending the Community Facilities District (CFD) budgets, which includes bond proceeds received and disbursed, pay-as- you-go developer reimbursements as well as development agreement-obligated payments from
certain special tax funds. There are sufficient fund balances in all the identified CFDs to accommodate the budget adjustments.
CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Ordinance No. 6937 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
32. Janitorial Supplies – Purchase Order (FINANCE DEPARTMENT - PURCHASING) Summary: Staff recommends approval of a purchase order with Waxie’s Enterprises, LLC dba Waxie Sanitary Supply for the purchase of janitorial supplies utilizing Omnia Partners Region 14 Education Service Center (ESC) – TX Contract #152610. The piggyback contract has an initial three-year term with two optional one-year renewals. The estimated total award for the initial contract through June 30, 2026, is $320,000. Funding is included in the FY2024-25 budgets for the Public Works Department’s Custodial Division and the Central Stores inventory.
CONTACT: Tiffany Valdez 916-746-1109 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-136 approving a purchase order for janitorial supplies.
33. Pad Mount Transformers for Roseville RPEAK Facility (RFQ 10-3413) - Purchase Order (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a purchase order with ULS Corporate, Inc. for the purchase of pad mount transformers for the Roseville RPEAK facility. The spending authority of this purchase order is $60,820.88. Funding is included in the Electric Fund budget for FY2024-25.
CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:
a. Approve a purchase order with ULS Corporate, Inc.
34. Outdoor Switchgear Motor Control Centers for Roseville RPEAK Facility (RFQ 10-3414) - Purchase Order (FINANCE DEPARTMENT - PURCHASING)
Summary: Staff recommends approval of a purchase order with Siemens Industry, Inc. for the purchase of Outdoor Switchgear/Motor Control Centers for the Roseville RPEAK facility. The spending authority of this purchase order is $621,100.16, plus a 5% contingency for a total not- to-exceed amount of $652,155.17. Funding is included in the FY2024-25 Electric Fund budget.
CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-148 approving a purchase order for outdoor switchgear motor control centers for Roseville RPEAK Facility.
35. Tax Revenue Consulting Services - Professional Services Agreement Amendment (FINANCE
DEPARTMENT)
Summary: Staff recommends approval of a third amendment to the professional services agreement with HdL Companies for transient occupancy tax administration, short-term rental administration, business tax administration, and related consulting services. This amendment increases the annual not-to-exceed amount by $408,070, resulting in a total not-to-exceed amount of $1,308,070 over the five-year term. Adequate funding is available in the adopted FY2024-25 budget to support this agreement through the end of the fiscal year. Staff will include the remaining costs associated with the agreement in the proposed FY2025-26 budget.
CONTACT: Teri Quinlan 916-774-5316 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-140 approving the third amendment to the professional services agreement for Tax Revenue Consulting Services with Hinderliter, de Llamas & Associates dba HdL Companies, and authorize the City Manager to execute it.
36. Building Plan Check and Inspection Services - On-Call Professional Services Agreement Amendment (DEVELOPMENT SERVICES DEPARTMENT - BUSINESS SERVICES DIVISION) Summary: Staff recommends approval of the fourth amendment to the on-call professional services agreement with Bureau Veritas North America, Inc. for building plan review and inspection services and authorize an additional $150,000, resulting in a total contract value of $500,000 for FY2024-25. Staff also recommends authorization of an increase in the contract authority in FY2025-26, upon exercise of the annual renewal option by the City Manager, to $500,000. Funding is included in the Development Services budget and is fully recoverable through permit fee revenue.
CONTACT: Stacie Marchetti 916-774-5278 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-132 approving a fourth amendment to the on-call professional services agreement, by and between the City of Roseville and Bureau Veritas North America, inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and
b. Authorize an increase in the contract authority in FY2025-26 to $500,000, upon exercise of the annual renewal option by the City Manager effective July 2025.
37. Fire Station Alerting System Project (RFP 12-026) - Change Order Authority Increase (INFORMATION TECHNOLOGY DEPARTMENT - CLIENT & INNOVATION SERVICES) Summary: Staff recommends increasing change order authority by an additional 6% to Contract Purchase Agreement 3002829 with Honeywell International Inc. and Contract Purchase
Agreement 3002630 with Electrical Construction Services dba Tech Electric, for the Fire Station Alerting System Project. The additional 6% change order authority will add $96,160.55, with $61,902.17 applied to Honeywell International Inc and $34,258.38 applied to Electrical Construction Services Inc dba Tech Electric contracts. Funding is included in the project budget in the Information Technology Replacement Fund for the increased contingency.
CONTACT: Melissa Patrick 916-774-5127 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-174 approving an increase in spending authority
38. California Opioid Settlement - Approval of New Non-Capital Project and Budget Adjustment (POLICE DEPARTMENT)
Summary: Staff recommends approval of a budget adjustment in the amount of $272,300 in the Opioid Settlement Fund to fund eligible General Fund labor costs associated with opioid remediation activities performed by the Police Department’s Social Services Unit. Staff also recommends approval of a new Non-Capital Project (California Opioid Settlement - Police). The City received funds from the California Opioid Settlements to be used for opioid remediation activities.
CONTACT: Mark Peinado 916-774-3356 [email protected] The City Council will consider the recommendation to:
a. Approve the establishment of a new Non-Capital Project (California Opioid Settlement - Police); and
b. Adopt Ordinance No. 6940 authorizing certain amendments to the fiscal year 2024-25 budget and declaring this ordinance to be immediately effective as an appropriation measure.
39. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)
Summary: Staff recommends approval of the minutes of the February 24, 2025 City Council Strategic Planning Workshop, February 25, 2025 City Council Strategic Planning Workshop, April 2, 2025 City Council and Housing Authority Meeting and the April 16, 2025 City Council Meeting.
CONTACT: Melissa Lipp 9167745268 [email protected] The City Council will consider the recommendation to:
a. Approve the minutes of the February 24, 2025 City Council Strategic Planning Workshop, February 25, 2025 City Council Strategic Planning Workshop, April 2, 2025 City Council and Housing Authority Meeting and the April 16, 2025 City Council Meeting.
40. Resolution - Rena Spohr (CITY CLERK DEPARTMENT)
Summary: Commend Rena Spohr for her 30 years of outstanding service and dedication to the City of Roseville and the Parks, Recreation, and Libraries Department, congratulate her for her many accomplishments and wish her a long, healthy, and enjoyable retirement.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
41. Proclamation - National Police Memorial Day May 15, 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 15, 2025, as National Police Memorial Day and publicly salute the service of Roseville law enforcement officers and officers in communities across the nation.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
42. Proclamation - Public Works Week May 18–24, 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 18–24, 2025, as National Public Works Week and urge all residents to pay tribute to public works professionals, engineers, managers, and employees and to recognize the substantial contributions they make to protecting our national health, safety, and advancing the quality of life for all.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
43. Proclamation - Small Business Month May 2025 (CITY CLERK DEPARTMENT) Summary: Proclaim May 2025 as National Small Business Month and encourage support of this national effort, so Roseville's small businesses can do what they do best – grow their businesses, create jobs, and ensure that our communities remain as vibrant tomorrow as they are today.
CONTACT: Blair Hutchison 916-774-5266 [email protected] The City Council will consider the recommendation to:
END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS
44. Council Discretionary Funds - Sober Grad Night (CITY MANAGER DEPARTMENT - CITY
MANAGER)
Summary: Staff recommends Council consider providing sponsorship to four local high schools in the form of a discretionary fund donation for the Safe and Sober Grad Night events for this year's graduating seniors. The City Council has funded prior years' requests for Safe and Sober Grad night activities at $500 per school. The balance remaining in the Council Discretionary Funds for FY2024-25 is $9,821.
CONTACT: Heather Blanco 916-746-1171 [email protected]
The City Council will consider the recommendation to:
a. Approve Council Discretionary Fund for the Safe and Sober Grad Night events for Roseville, Woodcreek, West Park, and Oakmont High Schools in the amount of _________.
45. Roseville Designation of Fire Hazard Severity Zone Map (FIRE DEPARTMENT) Summary: Staff recommends approval of designating moderate, high and very high fire hazard severity zones within the City as required by California Government Code section 51179. Since 1982 Cal Fire has been mandated to create Fire Hazard Severity Zone maps statewide. The state only identified those areas in the State Responsibility Area until 1992 when Assembly Bill 337 (Bates 1992) called for CalFire to begin implementing fire hazard severity maps into Local Responsibility Areas. Subsequent legislation has increased the state's responsibility to implement moderate, high and very high fire hazard severity zones statewide and mandated that all local areas adopt these maps by ordinance.
CONTACT: Michael Bradley 916-774-5400 [email protected] The City Council will consider the recommendation to:
a. Introduce for first reading Ordinance designating moderate, high, and very high fire hazard severity zones within the City of Roseville.
46. Grants Advisory Commission FY2025-26 Funding Recommendations (PUBLIC AFFAIRS AND
COMMUNICATIONS DEPARTMENT)
Summary: Staff recommends approval of the Grants Advisory Commission’s funding recommendations to award 17 grant applications, allocating $284,710 from the Citizens' Benefit Fund and $3,300 from the Roseville Employees Annual Charitable Hearts Fund. Funding is included in the proposed FY2025-26 budget.
CONTACT: Tobi Thomas 916-746-1368 [email protected] The City Council will consider the recommendation to:
a. Approve the Grants Advisory Commission's recommendations to fund seventeen (17) grant applications in the amount of $284,710 from the Citizens' Benefit Fund and $3,300 from the Roseville Employees Annual Charitable Hearts Fund.
47. HOUSING SUCCESSOR AGENCY/CITY COUNCIL - Fiscal Year 2025-26 Homeless Prevention and Rapid Rehousing - Funding Recommendations (ECONOMIC DEVELOPMENT DEPARTMENT -
HOUSING)
Summary: Staff recommends approval of funding recommendations for the 2025-26 Homeless Prevention and Rapid Rehousing Program. Funding allocations utilize Housing Successor Low and Moderate Income Housing Asset Fund and State of California Permanent Local Housing Allocation funding.
CONTACT: Suzanne Acrell 916-774-5469 [email protected]
The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-147 approving funding recommendations and authorizing the City Manager or designee to execute grant agreements on behalf of the City of Roseville.
48. Capital Improvement Program Proposed Budget Preview for Fiscal Year 2025-26 (PUBLIC
WORKS DEPARTMENT - ADMINISTRATION DIVISION )
Summary: Staff will give a presentation on the Capital Improvement Program proposed budget preview for Fiscal Year 2025-26.
CONTACT: Lainie Anderson 916-774-5440 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.
49. FY2024-25 Second Quarter Financial Report (FINANCE DEPARTMENT - BUDGET) Summary: The FY2024-25 Second Quarter Report provides a summary of the City's financial position through the second quarter for (1) the General Fund, (2) the enterprise funds, and (3) revenues in other selected funds. This report is provided pursuant to the Budget Control section of the City Charter (Section 7.15).
CONTACT: Nancy Rothlisberger 916-774-5314 [email protected] The City Council will consider the recommendation to:
a. This is an informational item and requires no City Council action.
IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:
1. Open the Public Hearing
2. Presentation by staff
3. Presentation by applicant or appellant
4. Accept public testimony
5. Appellant or applicant rebuttal period
6. Close the Public Hearing
7. City Council comments and questions
8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.
Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.
50. Fiscal Year 2025-26 Landscaping and Lighting District Assessments - Amending and/or Approving the Engineer's Annual Levy Report, Ordering the Levy and Collection of Assessments (FINANCE DEPARTMENT)
Summary: Staff recommends approval of the engineer's annual levy reports for Fiscal Year 2025- 26 and ordering the levy and collection of assessments within the described Landscaping and Lighting Districts (individually "LLD" and collectively "LLDs"). These LLDs were formed within the City to levy and collect assessments for maintenance of public improvements pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code, Sections 22500, et seq., and Article XIII D of the California Constitution. All charges are needed to fund landscape services in each LLD. There is no fiscal impact on the General Fund.
CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-157 amending and/or Approving the Engineer's Annual Levy Report for the Historic District Landscaping and Lighting District, Fiscal Year 2025/2026; and
b. Adopt Resolution. No. 25-158 ordering the Levy and Collection of Assessments within the Historic District Landscaping and Lighting District, for Fiscal Year 2025/2026; and
c. Adopt Resolution No. 25-159 amending and/or Approving the Engineer's Annual Levy Report for the Infill Area Landscaping and Lighting District, Fiscal Year 2025/2026; and
d. Adopt Resolution No. 25-160 ordering the Levy and Collection of Assessments within the Infill Area Landscaping and Lighting District, for Fiscal Year 2025/2026; and
e. Adopt Resolution No. 25-161 amending and/or Approving the Engineer's Annual Levy Report for the Johnson Ranch Landscaping and Lighting District, Fiscal Year 2025/2026; and
f. Adopt Resolution No. 25-162 ordering the Levy and Collection of Assessments within the Johnson Ranch Landscaping and Lighting District, for Fiscal Year 2025/2026; and
g. Adopt Resolution No. 25-163 amending and/or Approving the Engineer's Annual Levy Report for the North Central Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2025/2026; and
h. Adopt Resolution No. 25-164 ordering the Levy and Collection of Assessments within the North Central Roseville Specific Plan Landscaping and Lighting District, for Fiscal Year 2025/2026; and
i. Adopt Resolution No. 25-165 amending and/or Approving the Engineer's Annual Levy Report for the Northwest Roseville Specific Plan Landscaping and Lighting District, Fiscal Year 2025/2026; and
j. Adopt Resolution No. 25-166 ordering the Levy and Collection of Assessments within the Northwest Roseville Specific Plan Landscaping and Lighting District, for Fiscal Year 2025/2026; and
k. Adopt Resolution No. 25-167 amending and/or Approving the Engineer's Annual Levy Report for the Olympus Pointe Landscaping and Lighting District, Fiscal Year 2025/2026; and
l. Adopt Resolution No. 25-168 ordering the Levy and Collection of Assessments within the Olympus Pointe Landscaping and Lighting District, for Fiscal Year 2025/2026; and
m. Adopt Resolution No. 25-169 amending and/or Approving the Engineer's Annual Levy Report for the Riverside Avenue Landscaping and Lighting District, Fiscal Year 2025/2026; and
n. Adopt Resolution No. 25-170 ordering the Levy and Collection of Assessments within the Riverside Avenue Landscaping and Lighting District, for Fiscal Year 2025/2026; and
o. Adopt Resolution No. 25-171 amending and/or Approving the Engineer's Annual Levy Report for the Vernon Street Landscaping and Lighting District, Fiscal Year 2025/2026; and
p. Adopt Resolution No. 25-172 ordering the Levy and Collection of Assessments within the Vernon Street Landscaping and Lighting District, for Fiscal Year 2025/2026; and
51. Water, Wastewater, and Waste Services - Proposed Utility Rate Adjustments and Municipal Code Revisions for Fiscal Year 2025-26 and Fiscal Year 2026-27 (ENVIRONMENTAL UTILITIES
DEPARTMENT)
Summary: Staff recommends the City Council conduct a public hearing to receive public comment regarding proposed rate adjustments effective July 4, 2025, and July 1, 2026, for water, wastewater, and waste services utility rates and associated amendments to the Roseville Municipal Code. The proposed rate adjustments will result in additional combined revenue over the next two years of approximately $5.3 million to the water utility, $5.3 million to the wastewater utility, and $3.8 million to the waste services utility. The increased revenue is necessary to maintain current levels of service for Environmental Utilities.
CONTACT: Shane Whittington 916-774-5557 [email protected] The City Council will consider the recommendation to:
a. Conduct a public hearing and receive public comment and respond to questions regarding the proposed adjustments to water, wastewater, and waste services utility rates; and
b. Introduce for first reading an ordinance amending Roseville Municipal Code sections pertaining to water (14.08.090, 14.08.100), wastewater (14.16.200, 14.17.080) and waste services (9.12.030, 9.12.070, 9.12.090 and 9.12.130) to implement the rate adjustments and add modifications for clarity and consistency.
52. Community Development Block Grant - 2025-2029 Consolidated Plan, 2025 Annual Action Plan, Analysis of Impediments and Citizen Participation Plan (ECONOMIC DEVELOPMENT
DEPARTMENT - HOUSING)
Summary: Staff recommends approval of the City's 2025-2029 Consolidated Plan, 2025 Annual Action Plan, Update to the Analysis of Impediments and Citizen Participation Plan for the federal Community Development Block Grant Program and authorization for the City Manager to execute necessary documents and certifications on behalf of the City. This item does not result in any impact to the City's General Fund.
CONTACT: Kristine Faelz 916-774-5451 [email protected] The City Council will consider the recommendation to:
a. Conduct a Public Hearing and receive public comment on the City of Roseville 2025–29 Consolidated Plan, the 2025 Annual Action Plan, and the proposed updates to the Analysis of Impediments to Fair Housing Choice (AI) and Citizen Participation Plan (CPP); and
b. Adopt Resolution No. 25-142 approving the 2025-2029 Consolidated Plan, Approving the 2025 Annual Action Plan, Approving the proposed amendments to the Analysis of Impediments to Fair Housing Choice and Citizen Participation Plan, and Authorizing the City Manager to execute necessary documents and certifications on behalf of the City of Roseville for submittal to the U.S. Department of Housing & Urban Development (HUD).
X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.
XI. STAFF/COUNCIL REPORTS
XII. ADJOURNMENT