Roseville City Council
November 5, 2025

Roseville Electric Building,
116 S. Grant Street, 1st Floor
roseville.ca.us

The City of Roseville welcomes your participation.

Meeting Schedule: Regular meetings of the City Council are held on the first and third Wednesday of each month at 6:00 p.m.

Two Public Comment Periods for Non-Agenda Items: A total of twenty-five (25) minutes is allotted for public comments. At the beginning and end of the meeting, each speaker has three (3) minutes to address the Mayor/Chair on issues that are not listed on the agenda and are within the City’s jurisdiction. Please submit a yellow speaker card to the City Clerk before the item is heard if you wish to make a comment. You will still have an opportunity to comment if you haven’t filled out a yellow speaker card.

Brown Act: The City Council cannot discuss or act on items not listed on the agenda. Public Comment on Agenda Items: Each speaker has five (5) minutes to address items that are listed on the agenda.

Levine Act Provisions: If you’ve made a campaign contribution totaling more than $500 ($250 prior to January 1, 2025) to City Council Members in the last twelve (12) months, you must disclose it before addressing an item on the agenda. Please visit Levine Act – City of Roseville for updated forms and information.

Audio/Visual Presentations: If making a presentation regarding an agenda item, audio/visual materials must be submitted to the City Clerk for consideration at least 72 hours in advance.

Americans with Disabilities Act: If special assistance is required to participate in a meeting, including the need of auxiliary aids or services, please notify the City Clerk at least 72 hours in advance of the meeting. City Clerk 311 Vernon Street [email protected] 916-774-5263 TDD: 916-774-5220

Security Measures: All meeting attendees must successfully pass through a security metal detector. Any person with a prohibited item will not be allowed entry. Prohibited items include but are not limited to firearms (even with valid CCW), knives, pepper spray/mace, explosives of any kind/any weapons and/or dangerous devices of any kind, illegal drugs, and alcohol.

Viewing Options: The City of Roseville provides three options for viewing meetings:

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk
AGENDA
City Council Regular Meeting
November 5, 2025
6:00 PM
Roseville Electric Building,
116 S. Grant Street, 1st Floor
I. CALL TO ORDER
II. ROLL CALL
III. PLEDGE OF ALLEGIANCE
IV. MEETING PROCEDURES
V. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

VI. PRESENTATION

1. Proclamation - Nurse Practitioner Week, November 9-15, 2025 Summary: Proclaim November 9-15, 2025, as National Nurse Practitioner Week and encourage all residents in recognizing and celebrating the outstanding service of nurse practitioners to our community.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected]

2. Resolution - Michael Bradley
Summary: Commend Mike Bradley for his 20 years of exemplary service, leadership, and commitment to public safety in the City of Roseville and the Roseville Fire Department, congratulate him for his many accomplishments and wish him a long, healthy, and enjoyable retirement.

CONTACT: Arleta Wagenhals 916-774-5200 [email protected] VII. CONSENT CALENDAR

3. Minutes of Prior Meeting (CITY CLERK DEPARTMENT)

Summary: Staff recommends approval of the minutes of the October 15, 2025 City Council Meeting.

CONTACT: Adilia Keller 916-774-5265 [email protected] The City Council will consider the recommendation to:

a. Approve the minutes of the October 15, 2025 City Council Meeting.

4. Peer Support - Approval of a New Non-Capital Multi-Year Project and Budget Adjustment (FIRE

DEPARTMENT)
Summary: Staff recommends approval of a new non-capital multi-year project for Peer Connect, a peer support management software providing mental health support for first responders. Staff also recommends approval of a budget adjustment in the amount of $23,300 for opioid remediation activities to be performed by the Fire Department. Funding is available from the Opioids Settlements Fund.

CONTACT: Jamie Pepin 916-774-5400 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7010 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

5. 2024 Homeland Security Grant Program - New Capital Improvement Project, Subaward Agreement, and Budget Adjustment (FIRE DEPARTMENT)
Summary: Staff recommends Council acceptance of a grant award, establishment of a related new Capital Improvement Project called the 2024 Homeland Security Grant Program, and authorization for the City Manager to execute required documents for the grant award. Staff also recommends approval of a budget adjustment increasing appropriations and associated revenue for the grant project. The total cost is estimated to be $51,284 and will be reimbursed through an equivalent grant award with no expected City share of the cost.

CONTACT: Josh Marone 916-774-4759 [email protected] The City Council will consider the recommendation to:

a. Approve the establishment of a new Capital Improvement Project called the 2024 Homeland Security Grant Program; and

b. Adopt Resolution No. 25-342 approving a subaward agreement, by and between the City of Roseville and the Placer County Office of Emergency Services, and authorizing the City Manager to execute the agreement on behalf of the City of Roseville; and

c. Adopt Ordinance No. 7009 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

6. The Rocky Ridge Road Landscape Improvement Project - Award of Contract (PARKS,

RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of an agreement with WABO Landscape & Construction, Inc. in the amount of $1,142,840 for the Rocky Ridge Road Landscape Improvement Project, authorization for the City Manager to execute it on behalf of the City of Roseville, and authorization for the City Manager or designee to approve change orders in an amount not to exceed 15% of the contracted amount. Funding for the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements project was approved in the FY24-2025 budget using FY2022- 23 General Fund year-end budget surplus.

CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-335 approving an agreement, by and between the City of Roseville and WABO Landscape & Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

7. The Courts at Gibson Park Frontage Improvement Project - Award of Contract and Budget Adjustment (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK DEVELOPMENT) Summary: Staff recommends approval of an agreement with Frontline General Engineering Construction Inc. in the amount of $473,532 for the Courts at Gibson Frontage Improvement Project, authorization for the City Manager to execute it on behalf of the City of Roseville, and authorization for staff to approve change orders in the amount not-to-exceed 10% of the contracted amount. Funding is from The Courts at Gibson Park Frontage project. Staff also recommends approval of a budget adjustment in the amount of $172,500 from the General Fund to The Courts at Gibson Park Frontage project, increasing the total project budget to $622,500. The budget adjustment will (1) transfer $170,000 from the General Fund Capital Reserve Fund to the General Fund and (2) increase the General Fund revenue budget for rent received in the amount of $2,500, to fund the project.

CONTACT: Josh Cervantes 916-746-1233 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-337 approving an agreement, by and between the City of Roseville and Frontline General Engineering Construction, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville; and

b. Adopt Ordinance No. 7007 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

8. Parks Contractor Pre-Qualifications (PARKS, RECREATION, AND LIBRARIES DEPARTMENT - PARK

DEVELOPMENT)

Summary: Staff recommends approval of the pre-qualification process set forth by the California Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for the City's Parks, Recreation & Libraries Department capital projects to be bid and/or begin construction in the 2026 calendar year. Staff also recommends approval of the appeals process set forth in the Notice to Contractors, and to authorize the City Manager to appoint an Appeals Panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries, and one member of staff experienced in the public works bidding process. There is no direct fiscal impact in approving the pre- qualification and appeals process.

CONTACT: Tara Gee 916-774-5253 [email protected]
The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-348 approving the pre-qualifications procedure for certain Parks, Recreation & Libraries projects and approving the administrative hearing process for appeals; and

b. Approve the pre-qualification process set forth in the Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for Parks, Recreational & Libraries capital projects to be bid and/or begin construction in the 2026 calendar year; and

c. Approve the appeals process set forth in the Notice to Contractors; and

d. Authorize the City Manager to appoint an appeals panel consisting of the Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

9. Riego Creek Park Turf Conversion - Notice of Completion (PARKS, RECREATION, AND LIBRARIES

DEPARTMENT - PARK DEVELOPMENT)
Summary: Staff recommends approval of the Notice of Completion for the Riego Creek Turf Conversion Project. The total cost of the construction contract with Brightview Landscape Development, Inc. is $288,685. Funding for this project was included in the Neighborhood Park - West Roseville Specific Plan Fund.

CONTACT: Heather Buck 916-774-5254 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-339 accepting the public work known as Riego Creek Park Turf Conversion Project, approving the “Notice of Completion”, and authorizing the Parks, Recreation and Libraries Director to execute said notice on behalf of the City of Roseville.

10. Fleet Services Parts - Sole Source Purchase Order (PUBLIC WORKS DEPARTMENT - FLEET)

Summary: Staff recommends approval of a sole source purchase order with One Source Parts LLC in the amount of $120,000 for the purchase of refuse truck parts. One Source Parts LLC is the sole authorized provider of many of the parts used on the City's fleet of Bridgeport refuse trucks.

These parts are crucial in the maintenance of the City’s growing refuse fleet. Funding for these parts will come from the Fleet Services Fund budget.

CONTACT: Josh Brooks 916-746-1731 [email protected] The City Council will consider the recommendation to:

a. Approve a Sole Source purchase order with One Source Parts, LLC for the procurement of critical parts used to maintain the City’s refuse fleet.

11. Public Safety Vehicle Parts and Services – Contract Purchase Agreement (PUBLIC WORKS

DEPARTMENT - FLEET)
Summary: Staff recommends approval of a contract purchase agreement utilizing Placer County’s contract# SCN108420 for one year from October 1, 2025, to September 30, 2026, with LEHR Upfitters OpCo LLC dba LEHR. This contract will provide upfitting services for public safety vehicles, which includes the materials and labor needed to provide features not available directly from the vehicle manufacturers. The total cost of parts and services during the contract period will not exceed $1,000,000. Funding for the LEHR contract purchase agreement is included in the FY2025-26 Fleet Replacement Fund budget and will be recommended in the proposed FY2026-27 budget.

CONTACT: Lea Schroeder 916-774-5503 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-340 approving a contract purchase agreement, by and between the City of Roseville and Lehr Upfitters Opco LLC dba Lehr, and authorizing the City Manager to execute it on behalf of the City of Roseville.

12. Roseville Police Department Expansion Project - Professional Design Services Agreement Amendment (PUBLIC WORKS DEPARTMENT - FACILITIES)
Summary: Staff recommends approval of a first amendment to the professional design services agreement with 19Six Architects in the amount of $879,511 for the completion of the Police Department Expansion Project construction documents and to incorporate the design of three life-cycle system replacement projects. A discretionary 10% contingency is also requested to cover the cost of unforeseen conditions. The costs of the additional services are covered by the Police Department Facility Expansion, Design and Construction Project with a current project budget of $11,130,000, which includes both design and construction, in the Public Facilities and Facility Rehabilitation funds.

CONTACT: Andre Baranov 916-774-5342 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-343 approving a first amendment to professional design services agreement, by and between the City of Roseville and 19six Architects, and authorizing the City Manager to execute it on behalf of the City of Roseville.

13. Backflow Program Technology Project - Budget Adjustment (ENVIRONMENTAL UTILITIES

DEPARTMENT - WATER)
Summary: Staff recommends approval of a budget adjustment in the amount of $245,000 for Information Technology Department secondary labor costs to complete integrations and upgrades to the City’s asset management and billing systems for cross-connection control and backflow prevention program compliance. Funding is available in the Water Operations Fund.

CONTACT: Rachel Tooker 916-746-1712 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7008 authorizing certain amendments to the fiscal year 2025-26 budget and declaring this ordinance to be immediately effective as an appropriation measure.

14. SB 1383 Compliance – Professional Services Agreement (ENVIRONMENTAL UTILITIES

DEPARTMENT - SOLID WASTE)
Summary: Staff recommends approval of a professional services agreement with SMART Compliance for the procurement of solid waste compliance software, two field printers, and up to 100 hours of software customization. These services are needed to streamline regulatory compliance and to effectively manage programs, documents, and operations. The contract cost of $110,500 is included in the FY2025-26 Waste Services Operations Fund budget and is funded by the CalRecycle Local Assistance Grant.

CONTACT: Michelle White 916-774-5774 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-344 approving a professional services agreement, by and between the City of Roseville and SMART Compliance, and authorizing the City Manager to execute it on behalf of the City of Roseville.

15. Housing Inspection Services - Professional Services Agreement (ECONOMIC DEVELOPMENT

DEPARTMENT - HOUSING)
Summary: Staff recommends approval of a professional services agreement with CSG Consultants for the purpose of providing Housing Inspection Services funded by Community Development Block Grant, Home Investment Partnerships Program, CalHome, and Building Equity and Growth in Neighborhoods (BEGIN) Program funds. The not-to-exceed amount per year is $20,000, while the total not-to-exceed maximum for the five-year contract term is $100,000. No General Fund resources will be used.

CONTACT: Kristine Faelz 916-774-5451 [email protected]

The City Council will consider the recommendation to:
a. Adopt Resolution No. 25-338 approving a professional services agreement by and between the City of Roseville and CSG Consultants, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

16. Purchase of Natural Gas - Base Contract (ELECTRIC DEPARTMENT - FINANCIAL &

ADMINISTRATIVE)
Summary: Staff recommends approval of the North American Energy Standards Board (NAESB) Base Contract for Sale and Purchase of Natural Gas with ARM Energy Management LLC.

Executing this NAESB Base Contract will expand Roseville’s pool of pre-approved natural gas counterparties, enhancing procurement flexibility during periods of market volatility. There is no cost associated with the execution of this contract, as these documents serve as enabling agreements.

CONTACT: Patrick Zanardelli 916-774-5673 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-345 approving a Base Contract for Sale and Purchase of Natural Gas, by and between the City of Roseville and Arm Energy Management, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

17. Light Duty Steel Poles (RFQ 10-3425) — Purchase Orders (FINANCE DEPARTMENT -

PURCHASING)
Summary: Staff recommends approval of purchase orders with MVA Power, Inc. for the purchase of light-duty steel poles in response to Request for Quotations (RFQ) No. 10-3425. The estimated cost for FY2025-26 is $500,000. Estimated spending for the optional renewal years of FY2026-27 through FY2029-30 is $900,000 per fiscal year. Funding for this purchase is included in the FY2025-26 Electric Fund budget.

CONTACT: Sue Jessup 916-746-1107 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-336 approving a purchase order for light duty steel poles.

18. Cost Allocation Plan and Indirect Cost Rate Proposal - Professional Services Agreement Amendment (FINANCE DEPARTMENT - BUDGET)
Summary: Staff recommends approval of the final optional renewal of the professional services agreement with MGT Impact Solutions, LLC, in the amount of $33,720 which is included in the Finance Department’s FY2025-26 budget to prepare the City’s Cost Allocation Plan and Indirect Cost Rate Proposals for the FY2026-27 budget.

CONTACT: Nancy Rothlisberger 916-774-5314 [email protected]

The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-341 approving a third amendment to professional services agreement, by and between the City of Roseville and MGT Impact Solutions, LLC, a Florida Limited Liability Company, successor in interest to MGT of America Consulting, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.

END OF CONSENT CALENDAR
VIII. PRESENTATIONS/REPORTS

19. Creekview Phase 5 Community Facilities District No. 1 - Bond Issuance (FINANCE

DEPARTMENT)
Summary: Staff recommends Council authorization for the issuance of special tax bonds for and on behalf of the Creekview Phase 5 Community Facilities District (CFD) No. 1 (Public Facilities), and approving the Fiscal Agent Agreement, Bond Purchase Agreement, Acquisition Agreement, and Preliminary Official Statement. The Series 2025 Bonds are being issued at the developer’s request in an amount not to exceed $18,000,000. Special taxes levied within the Creekview Phase 5 Community Facilities District (CFD) No. 1 will be paid by property owners and will be sufficient to cover debt service, CFD administration, and any authorized pay-as-you-go facilities, as well as to provide future funding for maintenance and replacement of constructed facilities.

Issuance of these bonds will have no impact on the City’s General Fund.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-347 authorizing the issuance of special tax bonds for and on behalf of the City of Roseville Creekview Phase 5 Community Facilities District No. 1 (public facilities), approving and directing the execution of a fiscal agent agreement, bond purchase agreement and acquisition agreement, approving the form of preliminary official statement, approving sale of such bonds, and approving other related documents and actions.

20. Campaign Contribution Limitation and the Levine Act - Roseville Municipal Code Amendments (CITY ATTORNEY DEPARTMENT)
Summary: Staff recommends that the City Council introduce for first reading an ordinance to amend Section 2.60.065 of Chapter 2.60 of Title 2 of the Roseville Municipal Code (RMC), to remove the odd-year CPI-based adjustment language and align with the current Levine Act limitation amount ($500). Senate Bill (SB) 1439 (2022), as amended by SB 1243 (2024) and SB 1181 (2024), expanded the coverage of the Levine Act to apply to local officials. The Levine Act functions as a campaign contribution limit and conflict of interest scheme to prevent “pay-to- play” practices by limiting the use of campaign contributions as a way to influence the outcome of certain discretionary approvals that may come before agency officials. The proposed RMC amendments are intended to help ensure compliance and prevent violations, make the limitation amount more transparent for candidates, officials, and the community, and align more closely with current law and regulations.

CONTACT: Jonathan Levy 916-774-5325 [email protected] The City Council will consider the recommendation to:

a. Introduce, for first reading, an ordinance to amend Section 2.60.065 of Chapter 2.60 of Title 2 of the Roseville Municipal Code, to remove the odd-year CPI-based adjustment language and make other Levine Act-related conforming amendments.

IX. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

21. Prohousing Designation Application Renewal (DEVELOPMENT SERVICES - PLANNING) Summary: Staff recommends Council authorize staff to apply for renewal to participate in the California Department of Housing and Community Development (HCD) Prohousing Designation Program. Jurisdictions must complete an application and provide documentation of their policies, publish the application for a 30-day public review period, hold an informational workshop, publish any revisions, and adopt a Resolution prior to submitting the complete application to HCD. The City's draft application was published for a 30-day review period which closed on September 29, 2025. The project has no negative impacts on the City's General Fund and renewal of the City's Prohousing designation makes the City eligible to receive various grant funding sources.

CONTACT: Lauren Hocker 916-774-5272 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-346 authorizing an application and participation in the Prohousing Designation Program, and authorizing the City Manager to execute it on behalf of the City of Roseville.

X. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

XI. STAFF/COUNCIL REPORTS
XII. ADJOURNMENT

City Council
Communication
Meeting Date: 11/5/2025
Item #: VI.1
File #: 0102-06
Item ID: 2025-522

Title: Proclamation - Nurse Practitioner Week, November 9-15, 2025 Contact: Arleta Wagenhals 916-774-5200 [email protected]

SUMMARY
Proclaim November 9-15, 2025, as National Nurse Practitioner Week and encourage all residents in recognizing and celebrating the outstanding service of nurse practitioners to our community.

RECOMMENDATION
Proclaim November 9-15, 2025, as National Nurse Practitioner Week and encourage all residents in recognizing and celebrating the outstanding service of nurse practitioners to our community.

BACKGROUND
Not Applicable.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Arleta Wagenhals, City Clerk Technician

Carmen Avalos, City Clerk

ATTACHMENTS:

1. Proclamation - Nurse Practitioner Week

REVIEWERS:

Katrina Six, City Clerk Department Created/Initiated - 10/28/2025 Helen Dreyer, City Clerk Department Approved - 10/28/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/28/2025

Michelle Sheidenberger, City Attorney Department Approved - 10/28/2025 Katrina Six, City Clerk Department Final Approval - 10/28/2025

City Council
Communication
Meeting Date: 11/5/2025
Item #: VI.2
File #: 0102-10
Item ID: 2025-741

Title: Resolution - Michael Bradley
Contact: Arleta Wagenhals 916-774-5200 [email protected]

SUMMARY
Commend Mike Bradley for his 20 years of exemplary service, leadership, and commitment to public safety in the City of Roseville and the Roseville Fire Department, congratulate him for his many accomplishments and wish him a long, healthy, and enjoyable retirement.

RECOMMENDATION
Commend Mike Bradley for his 20 years of exemplary service, leadership, and commitment to public safety in the City of Roseville and the Roseville Fire Department, congratulate him for his many accomplishments and wish him a long, healthy, and enjoyable retirement.

BACKGROUND
Not Applicable.

FISCAL IMPACT
Not Applicable.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Ceremonial documents meet the above criteria and are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Arleta Wagenhals, City Clerk Technician

Carmen Avalos, City Clerk

ATTACHMENTS:

1. Resolution - Mike Bradley

REVIEWERS:

Blair Hutchison, City Clerk Department Created/Initiated - 10/24/2025

Katrina Six, City Clerk Department Approved - 10/24/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/24/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/24/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.3
File #: 0102-03
Item ID: 2025-787

Title: Minutes of Prior Meeting
Contact: Adilia Keller 916-774-5265 [email protected]

SUMMARY
Staff recommends approval of the minutes of the October 15, 2025 City Council Meeting.

RECOMMENDATION
Approve the minutes of the October 15, 2025 City Council Meeting.

BACKGROUND
Not applicable.

FISCAL IMPACT
There is no fiscal impact associated with this request.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The City Council minutes are not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Adilia Keller, City Clerk Technician

Carmen Avalos, City Clerk

ATTACHMENTS:

1. October 15, 2025 Minutes

REVIEWERS:

Katrina Six, City Clerk Department Created/Initiated - 10/23/2025 Melissa Lipp, City Clerk Department Approved - 10/23/2025 Katrina Six, City Clerk Department Final Approval - 10/23/2025

Krista Bernasconi, Mayor
Karen Alvord, Vice Mayor
Bruce Houdesheldt, Councilmember
Tracy Mendonsa, Councilmember
Pauline Roccucci, Councilmember
Dominick Casey, City Manager
Michelle Sheidenberger, City Attorney
Carmen Avalos, City Clerk

MINUTES
City Council Regular Meeting
October 15, 2025
6:00 PM
City Council Chambers, 311 Vernon Street
I. CALL TO ORDER
Mayor Bernasconi called the meeting to order at 6:02 PM.

II. ROLL CALL

Present: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

III. PLEDGE OF ALLEGIANCE
Indira Infante from the Latino Leadership Council led the Pledge of Allegiance.

IV. MEETING PROCEDURES
City Clerk Carmen Avalos announced the procedures for addressing the City Council.

V. PUBLIC COMMENTS
This is the first opportunity to make a public comment on non-agenda items.

Ariya Prakash - Spoke in support of HSS and Diwali and on outreach programs for shelters and food banks.

Jennifer Chapman - Spoke on Dry Creek Conservancy’s creek clean-ups.

VI. CONSENT CALENDAR
Motion by Councilmember Houdesheldt, seconded by Councilmember Roccucci, to approve the Consent Calendar as recommended. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

1. Sun Rose Permanent Supportive Housing - First Amended and Restated Regulatory Agreement (ECONOMIC DEVELOPMENT DEPARTMENT - HOUSING)
Summary: Staff recommends approval of an amended and restated regulatory agreement between the City and Advocates for Mentally Ill Housing, Inc. for the Sun Rose Permanent

Supportive Housing project (Sun Rose Apartments), which is a State of California Homekey (Homekey) project and includes 82 studio units for households coming directly from homelessness. The amended agreement includes minor revisions to align with updated Homekey program guidelines. No General Fund resources will be used for this project.

CONTACT: Trisha Isom 916-746-1239 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-323 approving a First Amended and Restated Regulatory Agreement, by and between the City of Roseville and Advocates for Mentally Ill Housing, Inc., and authorizing the City Manager to execute it and any other related documents on behalf of the City of Roseville.

2. Grants Advisory Commission - Policy Manual Updates (CITY MANAGER DEPARTMENT -

ASSISTANT CITY MANAGER)
Summary: Staff recommends approval of updates to the Citizens' Benefit Fund Policy Manual, which are being recommended by the Grants Advisory Commission. The primary focus of these revisions is to clarify the handling of City Projects, particularly regarding grant funding requests from non-profits for modifications or construction on City-owned property and facilities. The recommended updates to the policy manual have no fiscal impact on the General Fund.

CONTACT: Tobi Thomas 916-746-1368 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-322 approving revisions to the Citizens' Benefit Fund Policy Manual.

3. Shared Services Assessment (RFP 04-032) - Professional Services Agreement (CITY MANAGER

DEPARTMENT - ASSISTANT CITY MANAGER)
Summary: Staff recommends approval of a professional services agreement with Raftelis in the amount of $174,250 to conduct a Shared Services Assessment. Raftelis will perform a comprehensive review of functions that span multiple City departments, which can be delivered through a centralized, decentralized, or hybrid structure, in order to identify potential opportunities to strengthen organizational structure, enhance service delivery, and ensure long- term sustainability. Funding is included in the General Fund budget.

CONTACT: Tobi Thomas 916-746-1368 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-328 approving a Professional Services Agreement, by and between the City of Roseville and Raftelis Financial Consultants, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

4. Vernon Street/Atlantic Street Multimodal Safety Improvement Project - Award of Contract and Budget Adjustment (PUBLIC WORKS DEPARTMENT - ENGINEERING - CITY PROJECT'S)

Summary: Staff recommends approval of a construction agreement with Martin Brothers Construction in the amount of $1,948,279 for the construction of the Vernon Street/Atlantic Street Multimodal Safety Improvement Project, and approval of a budget adjustment to fully fund the construction in the amount of $1,650,000 from the Highway Users Tax Fund. The project will include intersection improvements at Vernon Street/Atlantic Street and Folsom Road to improve traffic circulation and improve accessibility for bicyclists and pedestrians.

Project features include construction of enhanced pedestrian crosswalks, landscaped median, pavement rehabilitation, and lane reductions. Work is expected to begin in late fall 2025 and be completed by summer 2026. This project is also supported by funding previously appropriated from the Local Transportation Fund, a Highway Safety Improvement Program Grant, and the General Fund.

CONTACT: Karen Vences 916-774-5412 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-321 approving an agreement, by and between the City of Roseville and Martin Brothers Construction, and authorizing the City Manager to execute it on behalf of the City of Roseville; and

b. Adopt Ordinance No. 6999 authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

5. Council Chambers Renovation Project - Budget Adjustment (PUBLIC WORKS DEPARTMENT -

FACILITIES)
Summary: Staff recommends approval of a budget adjustment of $873,457 to consolidate the remaining funds from the Council Chambers Conference Room Design and Construction Project into the Council Chambers Renovation Project, for a revised project total budget of $2,873,457.

Funding for the project is from the Public Facilities Fund and the Cable TV Public, Educational, and Governmental (PEG) Fund. No General Fund resources are being used for the project.

CONTACT: Lori Crittenden 916-774-5707 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7002 authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

6. Creekview Ranch Lift Station Infrastructure Improvements - Dedicating Sewer Easement Across City Property to Placer County (DEVELOPMENT SERVICES DEPARTMENT - ENGINEERING

DIVISION)
Summary: Staff recommends approval of a Grant of Easement dedicating a public sewer easement to Placer County as described in its attached exhibits A & B. Placer County has requested that the City dedicate a sewer easement along the westerly boundary of the Dry Creek Wastewater Treatment Plant (DCWWTP) where a segment of the Creekview Ranch Lift

Station sewer mains encroach into City-owned property. These actions have no fiscal impact to the City's General Fund.

CONTACT: Ed Winston 916-774-5432 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-327 approving a Grant of a Public Sewer Easement, by the City of Roseville to Placer County, authorizing the City Manager to execute it, and authorizing the City Clerk to record it on behalf of the City of Roseville.

7. Sierra Vista Village KT21A-1 - Notice of Completion (DEVELOPMENT SERVICES DEPARTMENT -

ENGINEERING DIVISION)
Summary: Staff recommends approval of the Notice of Completion for the Sierra Vista Village KT21A-1. The Engineering Division has made a final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.

CONTACT: Ignacio Vizcarra 916-774-5578 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-319 accepting the public work known as Sierra Vista Village KT21A1 Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said notice on behalf of the City of Roseville, therefore, and accepting all dedications offered on the recorded map of the subdivision.

8. Sierra Vista Village KT21A-2 - Notice of Completion (DEVELOPMENT SERVICES DEPARTMENT -

ENGINEERING DIVISION)
Summary: Staff recommends approval of the Notice of Completion for the Sierra Vista Village KT21A-2. The Engineering Division has made a final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.

CONTACT: Ignacio Vizcarra 916-774-5578 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-318 accepting the public work known as Sierra Vista Village KT21A-2 Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said notice on behalf of the City of Roseville, therefore, and accepting all dedications offered on the recorded map of the subdivision.

9. Sierra Vista Village KT21B-2 - Notice of Completion (DEVELOPMENT SERVICES DEPARTMENT -

ENGINEERING DIVISION)

Summary: Staff recommends approval of the Notice of Completion for the Sierra Vista Village KT21B-2. The Engineering Division has made a final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.

CONTACT: Ignacio Vizcarra 916-774-5578 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-316 accepting the public work known as Sierra Vista Village KT21B-2 Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said notice on behalf of the City of Roseville, therefore, and accepting all dedications offered on the recorded map of the subdivision.

10. Sierra Vista Village KT21B-1 - Notice of Completion (DEVELOPMENT SERVICES DEPARTMENT -

ENGINEERING DIVISION)
Summary: Staff recommends approval of the Notice of Completion for the Sierra Vista Village KT21B-1. The Engineering Division has made a final inspection of the project and has found the civil improvement work complete in accordance with the improvement plans and City specifications. This action has no impact to the City's General Fund. Construction costs were paid by the developer.

CONTACT: Ignacio Vizcarra 916-774-5578 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No 25-317 accepting the public work known as Sierra Vista Village KT21B-1 Project, approving the "Notice of Completion", and authorizing and directing the City Engineer to execute said notice on behalf of the City of Roseville, therefore, and accepting all dedications offered on the recorded map of the subdivision.

11. Barton Road Water Treatment Plant Wash Water Reclamation Basins 1 and 2 Replacement Project (RFP # 08-149) – Award of Design-Assist Construction Agreement and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL SERVICES) Summary: This item requests approval and award of a Design-Assist Construction Agreement with Myers & Sons Construction, LLC, Inc. for the Barton Road Water Treatment Plant Wash Water Reclamation Basins 1 and 2 Replacement Project in the amount of $10,376,850 and authorization for the City Manager or his designee to approve and pay for contract change orders that could increase the contract amount by no more than 10 percent ($1,037,685). This item also requests approval of construction plans and specifications and a budget adjustment consisting of a $4,000,000 transfer from available funds in the Water Operations Fund to the Water Rehabilitation Fund and an appropriation of $3,717,030 in the Water Rehabilitation Fund to increase the project budget.

CONTACT: Inderpreet Chaggar 916-774-5553 [email protected]

The City Council will consider the recommendation to:

a. Approve the project's construction plans and specifications; and

b. Adopt Resolution No. 25-325 approving a Design-Assist Construction Agreement, by and between Myers & Sons Construction, LLC, and the City of Roseville, and authorizing the City Manager to execute it on behalf of the City of Roseville; and

c. Adopt Ordinance No. 7001 of the Council of the City of Roseville authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

12. Barton Road Water Treatment Plant Wash Water Reclamation Basins 1 and 2 Replacement Project (RFP # 08-162) – Professional Services Agreement (ENVIRONMENTAL UTILITIES

DEPARTMENT - TECHNICAL SERVICES)
Summary: This item requests approval of a professional services agreement for construction management services with West Yost & Associates, Inc. in the amount of $1,009,766 for the Barton Road Water Treatment Plant Wash Water Reclamation Basins 1 and 2 Replacement Project. Funding is available in the project budget in the Water Rehabilitation Fund.

CONTACT: Inderpreet Chaggar 916-774-5553 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-326 approving a Professional Services Agreement, by and between the City of Roseville and West Yost & Associates, Inc., and authorizing the City Manager to execute it on behalf of the City of Roseville.

13. Pleasant Grove Wastewater Treatment Plant Maintenance, Administration, and Shop Building Project – Professional Design Services Agreement Amendment and Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL SERVICES) Summary: This item requests approval of budget adjustment for the Pleasant Grove Wastewater Treatment Plant Maintenance, Administration, and Shop Building Project (Project). The budget adjustment consists of $3,000,000 to be appropriated from available funds in the Water Operations Fund and Waste Services Operations Fund to increase the Project budget. This budget amendment, added to the existing project budget of $1,100,000 previously approved by the South Placer Wastewater Agency (SPWA) will provide a total Project budget of $4,100,000. This item also requests approval to authorize Amendment 1 to the Professional Design Services Agreement with 19six Architects, Inc. to add $43,594 to complete the design services for the Project.

CONTACT: Inderpreet Chaggar 916-774-5553 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-320 approving a First Amendment to Professional Design Services

Agreement, by and between the City of Roseville and 19Six Architects, and authorizing the City Manager to execute it on behalf of the City of Roseville; and

b. Adopt Ordinance No. 6998 of the Council of the City of Roseville authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

14. Dry Creek Wastewater Treatment Plant Vactor Washout Station Project – Budget Adjustment (ENVIRONMENTAL UTILITIES DEPARTMENT - TECHNICAL SERVICES) Summary: This item requests approval of a $555,000 budget adjustment for construction of the Dry Creek Wastewater Treatment Plant Vactor Washout Station Project. The source of funding for this agreement is from available funds in the Wastewater Rehabilitation Fund and Water Rehabilitation Fund. The split between the two funds for this request is as follows:

1. Wastewater Rehabilitation Fund: $370,000

2. Water Rehabilitation Fund: $185,000
This budget adjustment will bring the current project budget of $365,000 to a new total project cost of $920,000.

CONTACT: Rana Moore 916-774-5581 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7000 of the Council of the City of Roseville authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

15. 2024 Power Source Disclosure and Power Content Label (ELECTRIC DEPARTMENT - RESOURCE

PLANNING & GENERATION)
Summary: Staff recommends approval of the 2024 Power Source Disclosure Reports and 2024 Power Content Labels. Senate Bill 1305 requires California electricity suppliers to disclose the sources of their power through Power Source Disclosure Reports. These reports are used to create annual Power Content Labels, which must be posted on suppliers’ websites and shared with customers. There is no fiscal impact associated with the approval of the 2024 Power Source Disclosure Reports and 2024 Power Content Labels.

CONTACT: Melissa Seghezzi 916-774-5652 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-324 approving the 2024 Annual Power Source Disclosure Reports and the 2024 Power Content Labels, and attesting to the veracity of the Annual Reports.

16. RPEAK Evaporative Cooling Construction and Installation Services - Contract Purchase Agreement and Budget Adjustment (ELECTRIC DEPARTMENT - ENGINEERING)

Summary: Staff recommends City Council adopt a resolution authorizing the City Manager to execute a Contract Purchase Agreement (CPA) with Performance Mechanical Incorporated (PMI) for Evaporative Cooling Systems Construction and Installation services at the Roseville Peaking Plant (RPEAK) in the amount of $716,114, grant the City Manager, or a designee, the authority to authorize change orders up to 10% of the overall contract cost with a total cost not to exceed $787,725 for unforeseen change orders, and approve a budget adjustment in the amount of $2,750,000 for the project from available resources in the Electric Fund.

CONTACT: Michael Zasso 916-746-1665 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-331 approving a Contract Purchase Agreement, by and between the City of Roseville and Performance Mechanical, Inc. and authorizing the City Manager to execute it on behalf of the City of Roseville; and

b. Adopt Ordinance No. 7003 of the Council of the City of Roseville authorizing certain amendments to the Fiscal Year 2025-26 Budget and declaring this ordinance to be immediately effective as an appropriation measure.

17. Second Reading - Water Rate Assistance Program - Roseville Municipal Code Amendment (ENVIRONMENTAL UTILITIES DEPARTMENT - WATER)
Summary: Staff recommends the City Council approve an ordinance for second reading adding Section 14.08.215 to Chapter 14.08 of the Roseville Municipal Code.

CONTACT: Noelle Mattock 916-774-5504 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7004 adding Section 14.08.215 to Chapter 14.08 of Title 14 of the Roseville Municipal Code regarding Water Rate Assistance Program.

18. Second Reading - Campaign Finance Disclosure - Roseville Municipal Code Amendment (CITY

CLERK DEPARTMENT)
Summary: Staff recommends the City Council approve an ordinance for second reading amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure to align with the Fair Political Practices Commission's semi-annual filing dates and to establish clear election cycle dates for all future Roseville General Municipal Elections.

CONTACT: Carmen Avalos 916-774-5269 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7005 amending Section 2.60.040 of Chapter 2.60 of Title 2 of the Roseville Municipal Code regarding Campaign Finance Disclosure.

19. Second Reading - Zoning and Subdivision Tolling Provisions - Roseville Municipal Code Amendments (DEVELOPMENT SERVICES - PLANNING)
Summary: Staff recommends City Council approve an ordinance for second reading amending Section 18.06.230 of Chapter 18.06 of Title 18 of the Roseville Municipal Code regarding Time Period of Approvals and adding Section 19.76.140 to Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions.

CONTACT: Lauren Hocker 916-774-5272 [email protected] The City Council will consider the recommendation to:

a. Adopt Ordinance No. 7006 amending Section 18.06.230 of Chapter 18.06 of Title 18 of the Roseville Municipal Code regarding Time Period of Approvals and adding Section 19.76.140 to Chapter 19.76 of the Roseville Municipal Code to add new Section 19.76.140 regarding Tolling Provisions

20. Proclamation - Cybersecurity Awareness Month October 2025 Summary: Proclaim October 2025 as Cybersecurity Awareness Month in Roseville and officially support the National Cybersecurity Awareness Month, ‘Secure our World’, and the National Public Awareness Campaign, ‘Stop. Think. Connect.™’, and call upon all employees, residents and visitors of Roseville to become educated about cybersecurity and put that knowledge into practice to keep our connected community safe from cyber threats.

CONTACT: Blair Hutchison 916-774-5266 [email protected]

21. Out-of-Country Travel — Greater Sacramento Economic Council, Germany Market Visit (ECONOMIC DEVELOPMENT DEPARTMENT)
Summary: Staff recommends approving an out-of-country travel request for the Mayor, Economic Development Director and Electric Utility Chief Operating Officer to attend a regional delegation to Germany to conduct an industry market visit, led by the Greater Sacramento Economic Council (GSEC). This travel is to leverage opportunities from the Robert Bosch Semiconductor LLC’s (Bosch) expansion in Roseville and is intended to build connectivity between Greater Sacramento and Germany to drive additional investment and jobs into our community. The cost of travel, airfare, lodging, and per diem are estimated to be $6,000 per attendee, for a total of $18,000. There are sufficient funds available in the FY2025-26 General Fund and Electric Fund to cover this cost.

CONTACT: Melissa Anguiano 916-774-5284 [email protected] The City Council will consider the recommendation to:

a. Approve an out-of-country travel request for the Mayor, Economic Development Director and Electric Utility Chief Operating Officer to attend a regional delegation to Germany to conduct an industry market visit, led by the Greater Sacramento Economic Council (GSEC).

22. Minutes of Prior Meetings (CITY CLERK DEPARTMENT)

Summary: Staff recommends approval of the minutes of the October 1, 2025 City Council Closed Session Meeting and the October 1, 2025 City Council Meeting.

CONTACT: Melissa Lipp 916-774-5268 [email protected] The City Council will consider the recommendation to:

a. Approve the minutes of the October 1, 2025 City Council Closed Session Meeting and the October 1, 2025 City Council Meeting.

END OF CONSENT CALENDAR
VII. PRESENTATIONS/REPORTS

23. Council Discretionary Funds - Latino Leadership Council (CITY MANAGER DEPARTMENT - CITY

MANAGER)
Summary: Staff recommends Council consider providing sponsorship to Latino Leadership Council, Inc. from Council Discretionary Funds. The Latino Leadership Council is requesting $3,000 for the 2nd annual Dia De Los Muertos event on November 1st and November 2nd in Roseville. This event is free to the public, with celebrations on November 1st at Denio’s Farmers Market from 11:00a.m.-3:00p.m. and on November 2nd at Vernon Street Town Square from 1:00p.m.-6:00p.m. Last year, the City Council awarded the Latino Leadership Council $500 for this event. The balance in the Council Discretionary Funds for FY2025-26 is $20,821.

CONTACT: Heather Blanco 916-746-1171 [email protected] The City Council will consider the recommendation to:

a. Consider providing sponsorship to Latino Leadership Council, Inc. from Council Discretionary Funds for $3,000 for the 2nd annual Dia De Los Muertos event on November 1st and November 2nd in Roseville.

City Clerk Carmen Avalos made the presentation to the City Council.

Indira Infante from the Latino Leadership Council spoke in support of the item.

Jennifer Chapman - Spoke in support of the event.

Motion by Councilmember Houdesheldt, seconded by Councilmember Mendonsa, to approve sponsorship to the Latino Leadership Council, Inc. in the amount of $1,500 for their 2nd annual Dia De Los Muertos events to be held November 1 and November 2, 2025. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

24. Renewable Energy Credits Power Purchase Agreement (ELECTRIC DEPARTMENT - RESOURCE

PLANNING & GENERATION)

Summary: Staff recommends approval to execute a 15-year Power Purchase Agreement (PPA) for renewable energy credits with Desert Breeze Solar, LLC. The annual cost of the PPA is approximately $1.5 million. Funding for the PPA will be included in the Electric Department's future budgets in the Electric Fund, and contingent on the City Council's approval.

CONTACT: William Forsythe 916-774-5619 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-332 approving a Power Purchase Agreement, by and between the City of Roseville and Desert Breeze Solar, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville.

Chief Operating Engineer Shawn Matchim introduced Power Supply and Portfolio Administrator Petra Wallace.

Power Supply and Portfolio Administrator Petra Wallace made the presentation to the City Council.

No public comment received.

Motion by Councilmember Roccucci, seconded by Councilmember Mendonsa, to adopt Resolution No. 25-332 approving a Power Purchase Agreement, by and between the City of Roseville and Desert Breeze Solar, LLC, and authorizing the City Manager to execute it on behalf of the City of Roseville. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

25. Commercial Corridors Incentive Programs Implementation (ECONOMIC DEVELOPMENT

DEPARTMENT)
Summary: Staff recommends approval of a Commercial Corridors Development Impact Fee Credit Program and a Commercial Corridors Façade and Frontage Improvement Rebate Program to incentivize investment and development along the corridors. Commercial Corridors include Douglas-Harding, Douglas-Sunrise, and Atlantic Street. Funding for the programs will come from remaining resources in the Corridor Planning Project in the General Fund, which has a remaining balance of approximately $1.01 million.

CONTACT: Gina McColl 916-774-5452 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-333 approving the Commercial Corridors Development Impact Fee Credit Program; and

b. Adopt Resolution No. 25-334 approving the Commercial Corridors Facade and Frontage Improvement Rebate Program.

Economic Development Manager Wayne Wiley introduced Economic Development Analyst Gina McColl and Senior Planner Lauren Hocker.

Economic Development Analyst Gina McColl made the presentation to the City Council.

Senior Planner Lauren Hocker provided clarification.

Jennifer Chapman spoke in support of the item.

Motion by Councilmember Mendonsa, seconded by Vice Mayor Alvord, to adopt Resolution No. 25-333 approving the Commercial Corridors Development Impact Fee and Credit Program; and adopt Resolution No. 25-334 approving the Commercial Corridors Facade and Frontage Improvement Rebate Program. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

26. Amoruso Ranch Community Facilities District No. 1 (Public Facilities), Improvement Area No. 2 Bond Issuance (FINANCE DEPARTMENT)
Summary: Amoruso Ranch CFD 1 (Public Facilities) was formed in June 2023, and Improvement Area No. 2 was annexed into the district in March 2025 by unanimous consent of the owner. The bonds are being issued at the developer's request for an amount not to exceed $10,500,000. The CFD will generate special taxes that will be paid by property owners, sufficient to cover the costs of debt service, CFD administration, and any authorized pay-as-you-go facilities, as well as provide funding in the future for the maintenance/replacement of constructed facilities. The issuance of these bonds will not impact the City's General Fund.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] The City Council will consider the recommendation to:

a. Adopt Resolution No. 25-330 authorizing the issuance of Special Tax Bonds for and on behalf of Improvement Area No. 2 of the City of Roseville Amoruso Ranch Community Facilities District No. 1 (Public Facilities), approving and directing the execution of a Fiscal Agent Agreement and Bond Purchase Agreement, approving the Form of Preliminary Official Statement, approving sale of such bonds, and approving other related documents and actions.

Finance Director Scott Pettingell made the presentation to the City Council.

No public comment received.

Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to adopt Resolution No. 25-330 authorizing the issuance of Special Tax Bonds for and on behalf of Improvement Area No. 2 of the City of Roseville Amoruso Ranch Facilities District No. 1 (Public Facilities), approving and directing the execution of a Fiscal Agent Agreement and Bond

Purchase Agreement, approving the Form of Preliminary Official Statement, approving sale of such bonds, and approving other related documents and actions. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

VIII. PUBLIC HEARINGS
NOTICE TO THE PUBLIC: Public Hearing Process
City Council, when considering the matter, will take the following actions:

1. Open the Public Hearing

2. Presentation by staff

3. Presentation by applicant or appellant

4. Accept public testimony

5. Appellant or applicant rebuttal period

6. Close the Public Hearing

7. City Council comments and questions

8. City Council action
Any challenges in court about public hearing matters noticed on this agenda may be limited to only those issues, that were raised orally at the public hearing or in written form received by the City on or before the hearing.

Public Hearings listed for continuance will be continued and posting of this agenda will serve as notice of continuation.

27. Public Facilities Fee Update, Nexus Study Adoption, and Roseville Municipal Code Amendment Summary: This item has been continued to the November 19, 2025 City Council Meeting.

CONTACT: Jeannine Thrash 916-774-5473 [email protected] City Clerk Carmen Avalos announced the public hearing is continued to November 19, 2025.

Motion by Councilmember Mendonsa, seconded by Councilmember Roccucci, to continue this item to the November 19, 2025 Council Meeting. The motion passed.

Ayes: Vice Mayor Alvord, Councilmember Houdesheldt, Councilmember Mendonsa, Councilmember Roccucci, Mayor Bernasconi.

IX. PUBLIC COMMENTS
This is the second opportunity to make a public comment on non-agenda items.

No public comment received.

X. STAFF/COUNCIL REPORTS
Councilmember Houdesheldt spoke on various events.

River Valley Community Bank Ribbon Cutting Ceremony - Councilmember Mendonsa, and Councilmember Roccucci reported on attendance.

Mental Health Facility and Medium Security Vocational Training Facility Tour - Councilmember Roccucci reported on attendance.

Mayor Bernasconi spoke on various community events.

XI. ADJOURNMENT
Mayor Bernasconi adjourned the meeting at 7:05 p.m.

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.4
File #: 0324 & 0201-01
Item ID: 2025-719

Title: Peer Support - Approval of a New Non-Capital Multi-Year Project and Budget Adjustment Contact: Jamie Pepin 916-774-5400 [email protected]

SUMMARY
Staff recommends approval of a new non-capital multi-year project for Peer Connect, a peer support management software providing mental health support for first responders. Staff also recommends approval of a budget adjustment in the amount of $23,300 for opioid remediation activities to be performed by the Fire Department. Funding is available from the Opioids Settlements Fund.

RECOMMENDATION
Staff recommends that the City Council approve a new non-capital multi-year project for Peer Connect, a peer support application, and authorize the City Manager to execute it on behalf of the City of Roseville.

Staff recommends that the City Council adopt an ordinance to approve a budget adjustment in the amount of $23,300 for opioid remediation activity performed by the Fire Department.

BACKGROUND
The City has received funds from the California Opioid Settlements to be used for opioid remediation activities. Funds originate from multi-state settlements with prescription opioid manufacturers, distributors and pharmacies to resolve liabilities in over 3,000 opioid crisis-related lawsuits nationwide. California's cities and counties that receive funds from the California Opioid Settlements are to use monies received on opioid remediation activities. The California Department of Health Care Service (DHCS) has provided guidance on allowable expenditures and has defined Opioid Remediation as the care, treatment and other programs and expenditures designed to:

1. Address the misuse and abuse of opioid products;

2. Treat or mitigate opioid use or related disorders; or

3. Mitigate other alleged effects of, including on those injured as a result of, the opioid epidemic.

The Roseville Fire Department plans to utilize funds from the California Opioid Settlements to pay for a three-year subscription to a peer support application which provides mental health support for first responders.

FISCAL IMPACT
The recommended budget adjustment will establish and fund a new non-capital multi-year project, Peer Connect - Opioid Grant Funded, in the Opioid Settlements Fund, and increase the revenue and expenditure budgets for the project by $23,300 for the Peer Connect application for FY2025-26.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to

cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

Respectfully Submitted,
Jamie Pepin, Fire Division Chief

Ryan Harrigan, Fire Chief

ATTACHMENTS:

1. Ordinance 7010

2. California Opioid Settlements - Allowable Expenditures

REVIEWERS:

Katrina Rostam, Fire Department Created/Initiated - 10/7/2025 Deanna Schondelmayer, Fire Department Approved - 10/7/2025 Ryan Harrigan, Fire Department Approved - 10/8/2025
Gretchen Hakala, City Clerk Department Approved - 10/9/2025 Kelly Aye, City Attorney Department Approved - 10/22/2025 Katrina Six, City Clerk Department Approved - 10/23/2025 Ryan DeVore, City Clerk Department Approved - 10/23/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Clerk Department Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

ORDINANCE NO. 7010

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Peer Connect Non-Capital Improvement project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025

Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2611 5471 84001 700079 23,300 Increase appropriations for project expense budget

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 23,300

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2611 4435 84001 700079 23,300 Increase to project revenue budget

REVENUES/TRANSFERS IN TOTAL 23,300

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -

Justification for Budget Adjustment:

Staff recommends that Council authorize the establishment of a new Non-Capital Multi-Year Project, the Peer Connect - Opioid Grant Funded Project (700079), and adopt an ordinance to approve a budget adjustment appropriating $23,300 in the Opioid Settlements Fund to the project for the cost of a three year contract for a peer support management application within the Fire Department. This use aligns with the purpose of the Opioid Settlements Fund to fund wellness and support services for first responders.
2025-26
Katrina Rostam, Management Analyst II
Katrina Rostam, Management Analyst II
Fire Department/Fire Operations

September 2023 | 1

CALIFORNIA OPIOID SETTLEMENTS
Allowable Expenditures

On July 21, 2021, California Attorney General Rob Bonta announced the final settlement
agreements w ith prescription opioid manufacturer Janssen Pharmaceuticals and pharmaceutical distributors McKesson, Cardinal Health, and AmerisourceBergen (the Distributors). These were the first of several opioid settlements that will provide substantial funds for the remediation of the opioid crisis in California.

This document is intended to provide guidance for California’s cities and counties (otherwise known as Participating Subdivisions) that receive funds from the California Abatement Accounts Fund through current and future California Opioid Settlements. 1 This resource includes three sections:
» Section 1: Use of California (CA) Abatement Accounts Fund » Section 2: High Impact Abatement Activities (HIAA)
» Section 3: List of Opioid Remediation Uses (Exhibit E) – Core Strategies and Approved Uses

Questions about the applicability of strategies to expend funds received from the CA Abatement Accounts Fund can be directed to DHCS at [email protected].

1 Opioid settlements in this instance refers to final and proposed agreements between the State of California and opioid distributors and manufacturers: Janssen Pharmaceuticals and Johnson & Johnson (collectively “Janssen”); McKesson, Cardinal Health, and AmerisourceBergen (collectively, Distributors); Teva; Allergan; and pharmacies Walgreens, Walmart, and CVS (collectively, The Pharmacies), as well as any future opioid settlement agreements which follow the structure of these agreements.

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Section 1: Use of California (CA) Abatement Accounts
Fund
Funds from the California Opioid Settlements are intended to support opioid remediation activities. As defined in the National Opioid Settlement Agreements, opioid remediation is the “care, treatment, and other programs and expenditures designed to (1) address the misuse and abuse of opioid products, (2) treat or mitigate opioid use or related disorders, or (3) mitigate other alleged effects of, including on those injured as a result of, the opioid crisis.”

Pursuant to the California State-Subdivision Agreements, funds from the CA Abatement Accounts Fund must be used for opioid remediation activities in one or more of the areas described in Exhibit E
of the National Opioid Settlement Agreements. Section 3 of this document provides a copy of Exhibit E, which is divided into Schedule A and Schedule B strategies. Schedule A provides a list of core opioid remediation strategies identified through the National Opioid Settlements, while Schedule B provides a list of additional opioid remediation strategies identified through the settlements.

Pursuant to the National Opioid Settlement Agreements, funds from the CA Abatement Accounts Fund may also be used to support reasonable related administrative expenses for opioid remediation activities.

Section 2: High Impact Abatement Activities (HIAA)
California state officials, in partnership with counsel representing cities and counties, have agreed on a list of opioid remediation activities to prioritize within the State of California. These priorities, referred to as High Impact Abatement Activities (HIAA), can be found in the respective California State-Subdivision Agreements. Many of the activities listed in Exhibit E of the National Opioid Settlement Agreements can qualify as HIAA, depending on their focus.

Pursuant to the California State-Subdivision Agreements, no less than fifty percent (50%) of the funds received by a Participating Subdivision in each calendar year from the CA Abatement Accounts Fund will be used for one or more of the HIAA listed below:

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Table 1: High Impact Abatement Activities (HIAA)
No. Activity
1 Provision of matching funds or operating costs for substance use disorder (SUD) facilities within the Behavioral Health Continuum Infrastructure Program (BHCIP) 2 Creating new or expanded SUD treatment infrastructure2 3 Addressing the needs of communities of color and vulnerable populations (including sheltered and unsheltered homeless populations) that are disproportionately impacted by SUD
4 Diversion of people with SUD from the justice system into treatment, including by providing training and resources to first and early responders (sworn and non-sworn) and implementing best practices for outreach, diversion and deflection, employability, restorative justice, and harm reduction 5 Interventions to prevent drug addiction in vulnerable youth 6 The purchase of naloxone for local entities including for distribution and efforts to expand access to naloxone for opioid overdose reversals.

Section 3: List of Opioid Remediation Uses – Core
Strategies and Approved Uses
Participating Subdivisions shall choose from among the opioid remediation strategies listed in “Approved Uses” (Schedule B) of Exhibit E, which are listed below. However, priority should be given to the following core opioid remediation strategies (“Core Strategies” (Schedule A)).

Pursuant to the National Opioid Settlement Agreements, words like “expand,” “fund,” or “provide” shall not indicate a preference for new or existing programs.

2 May include cost overrun for BHCIP programs as needed.

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Core Strategies (Schedule A)
A. Naloxone or Other FDA-Approved Drug to Reverse Opioid Overdoses

1. Expand training for first responders, schools, community support groups and families; and

2. Increase distribution to individuals who are uninsured or whose insurance does not cover the needed service.

B. Medication-Assisted Treatment (MAT) Distribution and Other Opioid- Related Treatment

1. Increase distribution of MAT to individuals who are uninsured or whose insurance does not cover the needed service;

2. Provide education to school-based and youth-focused programs that discourage or prevent misuse;

3. Provide MAT education and awareness training to healthcare providers, EMTs, law enforcement, and other first responders; and

4. Provide treatment and recovery support services such as residential and inpatient treatment, intensive outpatient treatment, outpatient therapy or counseling, and recovery housing that allow or integrate medication and with other support services.

C. Pregnant and Postpartum Women

1. Expand Screening, Brief Intervention, and Referral to Treatment (SBIRT) services to non-Medi-Cal eligible or uninsured pregnant women;

2. Expand comprehensive evidence-based treatment and recovery services, including MAT, for women with co-occurring Opioid Use Disorder (OUD) and other SUD/Mental Health disorders for uninsured individuals for up to 12 months postpartum; and

3. Provide comprehensive wrap-around services to individuals with OUD, including housing, transportation, job placement/training, and childcare.

D. Expanding Treatment for Neonatal Abstinence Syndrome (NAS)

1. Expand comprehensive evidence-based and recovery support for NAS babies;

2. Expand services for better continuum of care with infant-need dyad; and

3. Expand long-term treatment and services for medical monitoring of NAS babies and their families.

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E. Expansion Of Warm Hand-Off Programs and Recovery Services

1. Expand services such as navigators and on-call teams to begin MAT in hospital emergency departments;

2. Expand warm hand-off services to transition to recovery services;

3. Broaden scope of recovery services to include co-occurring SUD or mental health conditions;

4. Provide comprehensive wrap-around services to individuals in recovery, including housing, transportation, job placement/training, and childcare; and

5. Hire additional social workers or other behavioral health workers to facilitate expansions above.

F. Treatment for Incarcerated Population

1. Provide evidence-based treatment and recovery support, including MAT for persons with OUD and co-occurring SUD/MH disorders within and transitioning out of the criminal justice system; and

2. Increase funding for jails to provide treatment to inmates with OUD.

G. Prevention Programs

1. Funding for media campaigns to prevent opioid use (similar to the FDA’s “Real Cost” campaign to prevent youth from misusing tobacco);

2. Funding for evidence-based prevention programs in schools;

3. Funding for medical provider education and outreach regarding best prescribing practices for opioids consistent with the 2016 CDC guidelines, including providers at hospitals (academic detailing);

4. Funding for community drug disposal programs; and

5. Funding and training for first responders to participate in pre-arrest diversion programs, post-overdose response teams, or similar strategies that connect at-risk individuals to behavioral health services and supports.

H. Expanding Syringe Service Programs

1. Provide comprehensive syringe services programs with more wrap- around services, including linkage to OUD treatment, access to sterile syringes and linkage to care and treatment of infectious diseases.

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I. Evidence-Based Data Collection and Research Analyzing the Effectiveness of the Abatement Strategies Within the State

Approved Uses (Schedule B)
Support treatment of Opioid Use Disorder (OUD) and any co-occurring Substance Use Disorder (SUD) or Mental Health (SUD/MH) conditions through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, the following:

Part I: Treatment
A. TREAT OPIOID USE DISORDER (OUD)
Support treatment of OUD and any co-occurring Substance Use Disorder or Mental Health (SUD/MH) conditions through evidence-based or evidence- informed programs or strategies that may include, but are not limited to, those that:

1. Expand availability of treatment for OUD and any co-occurring SUD/MH conditions, including all forms of MAT approved by the U.S. Food and Drug Administration.

2. Support and reimburse evidence-based services that adhere to the American Society of Addiction Medicine (ASAM) continuum of care for OUD and any co-occurring SUD/MH conditions.

3. Expand telehealth to increase access to treatment for OUD and any co- occurring SUD/MH conditions, including MAT, as well as counseling, psychiatric support, and other treatment and recovery support services.

4. Improve oversight of Opioid Treatment Programs (OTPs) to assure evidence- based or evidence-informed practices such as adequate methadone dosing and low threshold approaches to treatment.

5. Support mobile intervention, treatment, and recovery services, offered by qualified professionals and service providers, such as peer recovery coaches, for persons with OUD and any co-occurring SUD/MH conditions and for persons who have experienced an opioid overdose.

6. Provide treatment of trauma for individuals with OUD (e.g., violence, sexual assault, human trafficking, or adverse childhood experiences) and family members (e.g., surviving family members after an overdose or overdose fatality), and training of health care personnel to identify and address such trauma.

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7. Support evidence-based withdrawal management services for people with OUD and any co-occurring mental health conditions.

8. Provide training on MAT for health care providers, first responders, students, or other supporting professionals, such as peer recovery coaches or recovery outreach specialists, including tele-mentoring to assist community-based providers in rural or underserved areas.

9. Support workforce development for addiction professionals who work with persons with OUD and any co-occurring SUD/MH conditions.

10. Offer fellowships for addiction medicine specialists for direct patient care, instructors, and clinical research for treatments.

11. Offer scholarships and supports for behavioral health practitioners or workers involved in addressing OUD and any co-occurring SUD/MH or mental health conditions, including, but not limited to, training, scholarships, fellowships, loan repayment programs, or other incentives for providers to work in rural or underserved areas.

12. Provide funding and training for clinicians to obtain a waiver under the federal Drug Addiction Treatment Act of 2000 (DATA 2000) to prescribe MAT for OUD, and provide technical assistance and professional support to clinicians who have obtained a DATA 2000 waiver.

13. Disseminate of web-based training curricula, such as the American Academy of Addiction Psychiatry’s Provider Clinical Support Service– Opioids web-based training curriculum and motivational interviewing.

14. Develop and disseminate new curricula, such as the American Academy of Addiction Psychiatry’s Provider Clinical Support Service for Medication– Assisted Treatment.

B. SUPPORT PEOPLE IN TREATMENT AND RECOVERY
Support people in recovery from OUD and any co-occurring SUD/MH conditions through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, the programs or strategies that:

1. Provide comprehensive wrap-around services to individuals with OUD and any co-occurring SUD/MH conditions, including housing, transportation, education, job placement, job training, or childcare.

2. Provide the full continuum of care of treatment and recovery services for OUD and any co-occurring SUD/MH conditions, including supportive housing, peer support services and counseling, community navigators, case management, and connections to community-based services.

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3. Provide counseling, peer-support, recovery case management and residential treatment with access to medications for those who need it to persons with OUD and any co-occurring SUD/MH conditions.

4. Provide access to housing for people with OUD and any co-occurring SUD/MH conditions, including supportive housing, recovery housing, housing assistance programs, training for housing providers, or recovery housing programs that allow or integrate FDA-approved mediation with other support services.

5. Provide community support services, including social and legal services, to assist in deinstitutionalizing persons with OUD and any co-occurring SUD/MH conditions.

6. Support or expand peer-recovery centers, which may include support groups, social events, computer access, or other services for persons with OUD and any co-occurring SUD/MH conditions.

7. Provide or support transportation to treatment or recovery programs or services for persons with OUD and any co-occurring SUD/MH conditions.

8. Provide employment training or educational services for persons in treatment for or recovery from OUD and any co-occurring SUD/MH conditions.

9. Identify successful recovery programs such as physician, pilot, and college recovery programs, and provide support and technical assistance to increase the number and capacity of high-quality programs to help those in recovery.

10. Engage non-profits, faith-based communities, and community coalitions to support people in treatment and recovery and to support family members in their efforts to support the person with OUD in the family.

11. Provide training and development of procedures for government staff to appropriately interact and provide social and other services to individuals with or in recovery from OUD, including reducing stigma.

12. Support stigma reduction efforts regarding treatment and support for persons with OUD, including reducing the stigma on effective treatment.

13. Create or support culturally appropriate services and programs for persons with OUD and any co-occurring SUD/MH conditions, including new Americans.

14. Create and/or support recovery high schools.

15. Hire or train behavioral health workers to provide or expand any of the services or supports listed above.

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C. CONNECT PEOPLE WHO NEED HELP TO THE HELP THEY NEED
(CONNECTIONS TO CARE)
Provide connections to care for people who have — or are at risk of developing — OUD and any co-occurring SUD/MH conditions through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, those that:

1. Ensure that health care providers are screening for OUD and other risk factors and know how to appropriately counsel and treat (or refer if necessary) a patient for OUD treatment.

2. Fund SBIRT programs to reduce the transition from use to disorders, including SBIRT services to pregnant women who are uninsured or not eligible for Medicaid.

3. Provide training and long-term implementation of SBIRT in key systems (health, schools, colleges, criminal justice, and probation), with a focus on youth and young adults when transition from misuse to opioid disorder is common.

4. Purchase automated versions of SBIRT and support ongoing costs of the technology.

5. Expand services such as navigators and on-call teams to begin MAT in hospital emergency departments.

6. Provide training for emergency room personnel treating opioid overdose patients on post-discharge planning, including community referrals for MAT, recovery case management or support services.

7. Support hospital programs that transition persons with OUD and any co- occurring SUD/MH conditions, or persons who have experienced an opioid overdose, into clinically appropriate follow-up care through a bridge clinic or similar approach.

8. Support crisis stabilization centers that serve as an alternative to hospital emergency departments for persons with OUD and any co- occurring SUD/MH conditions or persons that have experienced an opioid overdose.

9. Support the work of Emergency Medical Systems, including peer support specialists, to connect individuals to treatment or other appropriate services following an opioid overdose or other opioid- related adverse event.

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10. Provide funding for peer support specialists or recovery coaches in emergency departments, detox facilities, recovery centers, recovery housing, or similar settings; offer services, supports, or connections to care to persons with OUD and any co-occurring SUD/MH conditions or to persons who have experienced an opioid overdose.

11. Expand warm hand-off services to transition to recovery services.

12. Create or support school-based contacts that parents can engage with to seek immediate treatment services for their child; and support prevention, intervention, treatment, and recovery programs focused on young people.

13. Develop and support best practices on addressing OUD in the workplace

14. Support assistance programs for health care providers with OUD.

15. Engage non-profits and the faith community as a system to support outreach for treatment.

16. Support centralized call centers that provide information and connections to appropriate services and supports for persons with OUD and any co- occurring SUD/MH conditions.

D. ADDRESS THE NEEDS OF CRIMINAL JUSTICE-INVOLVED PERSONS Address the needs of persons with OUD and any co-occurring SUD/MH conditions who are involved in, are at risk of becoming involved in, or are transitioning out of the criminal justice system through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, those that:

1. Support pre-arrest or pre-arraignment diversion and deflection strategies for persons with OUD and any co-occurring SUD/MH conditions, including established strategies such as:

1. Self-referral strategies such as the Angel Programs or the Police Assisted Addiction Recovery Initiative (“PAARI”);

2. Active outreach strategies such as the Drug Abuse Response Team (“DART”) model;

3. “Naloxone Plus” strategies, which work to ensure that individuals who have received naloxone to reverse the effects of an overdose are then linked to treatment programs or other appropriate services;

4. Officer prevention strategies, such as the Law Enforcement Assisted Diversion (“LEAD”) model;

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5. Officer intervention strategies such as the Leon County, Florida Adult Civil Citation Network or the Chicago Westside Narcotics Diversion to Treatment Initiative; or

6. Co-responder and/or alternative responder models to address OUD-related 911 calls with greater SUD expertise.

2. Support pre-trial services that connect individuals with OUD and any co- occurring SUD/MH conditions to evidence-informed treatment, including MAT, and related services.

3. Support treatment and recovery courts that provide evidence-based options for persons with OUD and any co-occurring SUD/MH conditions.

4. Provide evidence-informed treatment, including MAT, recovery support, harm reduction, or other appropriate services to individuals with OUD and any co- occurring SUD/MH conditions who are incarcerated in jail or prison.

5. Provide evidence-informed treatment, including MAT, recovery support, harm reduction, or other appropriate services to individuals with OUD and any co- occurring SUD/MH conditions who are leaving jail or prison or have recently left jail or prison, are on probation or parole, are under community corrections supervision, or are in re-entry programs or facilities.

6. Support critical time interventions (“CTI”), particularly for individuals living with dual-diagnosis OUD/serious mental illness, and services for individuals who face immediate risks and service needs and risks upon release from correctional settings.

7. Provide training on best practices for addressing the needs of criminal justice- involved persons with OUD and any co-occurring SUD/MH conditions to law enforcement, correctional, or judicial personnel or to providers of treatment, recovery, harm reduction, case management, or other services offered in connection with any of the strategies described in this section.

E. ADDRESS THE NEEDS OF PREGNANT OR PARENTING WOMEN AND THEIR

FAMILIES, INCLUDING BABIES WITH NEONATAL ABSTINENCE SYNDROME Address the needs of pregnant or parenting women with OUD and any co- occurring SUD/MH conditions, and the needs of their families, including babies with NAS, through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, those that:

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1. Support evidence-based or evidence-informed treatment, including MAT, recovery services and supports, and prevention services for pregnant women—or women who could become pregnant—who have OUD and any co-occurring SUD/MH conditions, and other measures to educate and provide support to families affected by Neonatal Abstinence Syndrome.

2. Expand comprehensive evidence-based treatment and recovery services, including MAT, for uninsured women with OUD and any co-occurring SUD/MH conditions for up to 12 months postpartum.

3. Provide training for obstetricians or other healthcare personnel who work with pregnant women and their families regarding treatment of OUD and any co- occurring SUD/MH conditions.

4. Expand comprehensive evidence-based treatment and recovery support for NAS babies; expand services for better continuum of care with infant- need dyad; and expand long-term treatment and services for medical monitoring of NAS babies and their families.

5. Provide training to health care providers who work with pregnant or parenting women on best practices for compliance with federal requirements that children born with NAS get referred to appropriate services and receive a plan of safe care.

6. Provide child and family supports for parenting women with OUD and any co- occurring SUD/MH conditions.

7. Provide enhanced family support and child care services for parents with OUD and any co-occurring SUD/MH conditions.

8. Provide enhanced support for children and family members suffering trauma as a result of addiction in the family; and offer trauma-informed behavioral health treatment for adverse childhood events.

9. Offer home-based wrap-around services to persons with OUD and any co- occurring SUD/MH conditions, including, but not limited to, parent skills training.

10. Provide support for Children’s Services — Fund additional positions and services, including supportive housing and other residential services, relating to children being removed from the home and/or placed in foster care due to custodial opioid use.

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Part II: Prevention
F. PREVENT OVER-PRESCRIBING AND ENSURE APPROPRIATE PRESCRIBING

AND DISPENSING OF OPIOIDS
Support efforts to prevent over-prescribing and ensure appropriate prescribing and dispensing of opioids through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, the following:

1. Funding medical provider education and outreach regarding best prescribing practices for opioids consistent with the Guidelines for Prescribing Opioids for Chronic Pain from the U.S. Centers for Disease Control and Prevention, including providers at hospitals (academic detailing).

2. Training for health care providers regarding safe and responsible opioid prescribing, dosing, and tapering patients off opioids.

3. Continuing Medical Education (CME) on appropriate prescribing of opioids.

4. Providing Support for non-opioid pain treatment alternatives, including training providers to offer or refer to multi-modal, evidence-informed treatment of pain.

5. Supporting enhancements or improvements to Prescription Drug Monitoring Programs (“PDMPs”), including, but not limited to, improvements that:
i. Increase the number of prescribers using PDMPs;
ii. Improve point-of-care decision-making by increasing the quantity, quality, or format of data available to prescribers using PDMPs, by improving the interface that prescribers use to access PDMP data, or both; or
iii. Enable states to use PDMP data in support of surveillance or intervention strategies, including MAT referrals and follow-up for individuals identified within PDMP data as likely to experience OUD in a manner that complies with all relevant privacy and security laws and rules.

6. Ensuring PDMPs incorporate available overdose/naloxone deployment data, including the United States Department of Transportation’s Emergency Medical Technician overdose database in a manner that complies with all relevant privacy and security laws and rules.

7. Increasing electronic prescribing to prevent diversion or forgery.

8. Educating dispensers on appropriate opioid dispensing.

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G. PREVENT MISUSE OF OPIOIDS
Support efforts to discourage or prevent misuse of opioids through evidence- based or evidence-informed programs or strategies that may include, but are not limited to, the following:

1. Funding media campaigns to prevent opioid misuse.

2. Corrective advertising or affirmative public education campaigns based on evidence.

3. Public education relating to drug disposal.

4. Drug take-back disposal or destruction programs.

5. Funding community anti-drug coalitions that engage in drug prevention efforts.

6. Supporting community coalitions in implementing evidence-informed prevention, such as reduced social access and physical access, stigma reduction—including staffing, educational campaigns, support for people in treatment or recovery, or training of coalitions in evidence-informed implementation, including the Strategic Prevention Framework developed by the U.S. Substance Abuse and Mental Health Services Administration (“SAMHSA”).

7. Engaging non-profits and faith-based communities as systems to support prevention.

8. Funding evidence-based prevention programs in schools or evidence- informed school and community education programs and campaigns for students, families, school employees, school athletic programs, parent- teacher and student associations, and others.

9. School-based or youth-focused programs or strategies that have demonstrated effectiveness in preventing drug misuse and seem likely to be effective in preventing the uptake and use of opioids.

10. Create or support community-based education or intervention services for families, youth, and adolescents at risk for OUD and any co- occurring SUD/MH conditions.

11. Support evidence-informed programs or curricula to address mental health needs of young people who may be at risk of misusing opioids or other drugs, including emotional modulation and resilience skills.

12. Support greater access to mental health services and supports for young people, including services and supports provided by school nurses, behavioral health workers or other school staff, to address mental health

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needs in young people that (when not properly addressed) increase the risk of opioid or another drug misuse.

H. PREVENT OVERDOSE DEATHS AND OTHER HARMS (HARM REDUCTION) Support efforts to prevent or reduce overdose deaths or other opioid-related harms through evidence-based or evidence-informed programs or strategies that may include, but are not limited to, the following:

1. Increased availability and distribution of naloxone and other drugs that treat overdoses for first responders, overdose patients, individuals with OUD and their friends and family members, schools, community navigators and outreach workers, persons being released from jail or prison, or other members of the general public.

2. Public health entities providing free naloxone to anyone in the community.

3. Training and education regarding naloxone and other drugs that treat overdoses for first responders, overdose patients, patients taking opioids, families, schools, community support groups, and other members of the general public.

4. Enabling school nurses and other school staff to respond to opioid overdoses, and provide them with naloxone, training, and support.

5. Expanding, improving, or developing data tracking software and applications for overdoses/naloxone revivals.

6. Public education relating to emergency responses to overdoses.

7. Public education relating to immunity and Good Samaritan laws.

8. Educating first responders regarding the existence and operation of immunity and Good Samaritan laws.

9. Syringe service programs and other evidence-informed programs to reduce harms associated with intravenous drug use, including supplies, staffing, space, peer support services, referrals to treatment, fentanyl checking, connections to care, and the full range of harm reduction and treatment services provided by these programs.

10. Expanding access to testing and treatment for infectious diseases such as HIV and Hepatitis C resulting from intravenous opioid use.

11. Supporting mobile units that offer or provide referrals to harm reduction services, treatment, recovery supports, health care, or other appropriate services to persons that use opioids or persons with OUD and any co- occurring SUD/MH conditions.

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12. Providing training in harm reduction strategies to health care providers, students, peer recovery coaches, recovery outreach specialists, or other professionals that provide care to persons who use opioids or persons with OUD and any co- occurring SUD/MH conditions.

13. Supporting screening for fentanyl in routine clinical toxicology testing.

Part III: Other Strategies
I. FIRST RESPONDERS
In addition to items in section C, D and H relating to first responders, support the following:

1. Education of law enforcement or other first responders regarding appropriate practices and precautions when dealing with fentanyl or other drugs.

2. Provision of wellness and support services for first responders and others who experience secondary trauma associated with opioid- related emergency events.

J. LEADERSHIP, PLANNING AND COORDINATION
Support efforts to provide leadership, planning, coordination, facilitations, training and technical assistance to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, the following:

1. Statewide, regional, local or community regional planning to identify root causes of addiction and overdose, goals for reducing harms related to the opioid epidemic, and areas and populations with the greatest needs for treatment intervention services, and to support training and technical assistance and other strategies to abate the opioid epidemic described in this opioid abatement strategy list.

2. A dashboard to (a) share reports, recommendations, or plans to spend opioid settlement funds; (b) to show how opioid settlement funds have been spent; (c) to report program or strategy outcomes; or (d) to track, share or visualize key opioid- or health-related indicators and supports as identified through collaborative statewide, regional, local or community processes.

3. Invest in infrastructure or staffing at government or not-for-profit agencies to support collaborative, cross-system coordination with the purpose of preventing overprescribing, opioid misuse, or opioid overdoses, treating those with OUD and any co-occurring SUD/MH

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conditions, supporting them in treatment or recovery, connecting them to care, or implementing other strategies to abate the opioid epidemic described in this opioid abatement strategy list.

4. Provide resources to staff government oversight and management of opioid abatement programs.

K. TRAINING
In addition to the training referred to throughout this document, support training to abate the opioid epidemic through activities, programs, or strategies that may include, but are not limited to, those that:

1. Provide funding for staff training or networking programs and services to improve the capability of government, community, and not-for-profit entities to abate the opioid crisis.

2. Support infrastructure and staffing for collaborative cross-system coordination to prevent opioid misuse, prevent overdoses, and treat those with OUD and any co- occurring SUD/MH conditions, or implement other strategies to abate the opioid epidemic described in this opioid abatement strategy list (e.g., health care, primary care, pharmacies, PDMPs, etc.).

L. RESEARCH
Support opioid abatement research that may include, but is not limited to, the following:

1. Monitoring, surveillance, data collection and evaluation of programs and strategies described in this opioid abatement strategy list.

2. Research non-opioid treatment of chronic pain.

3. Research on improved service delivery for modalities such as SBIRT that demonstrate promising but mixed results in populations vulnerable to opioid use disorders.

4. Research on novel harm reduction and prevention efforts such as the provision of fentanyl test strips.

5. Research on innovative supply-side enforcement efforts such as improved detection of mail-based delivery of synthetic opioids.

6. Expanded research on swift/certain/fair models to reduce and deter opioid misuse within criminal justice populations that build upon promising approaches used to address other substances (e.g., Hawaii HOPE and Dakota 24/7).

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7. Epidemiological surveillance of OUD-related behaviors in critical populations, including individuals entering the criminal justice system, including, but not limited to approaches modeled on the Arrestee Drug Abuse Monitoring (“ADAM”) system.

8. Qualitative and quantitative research regarding public health risks and harm reduction opportunities within illicit drug markets, including surveys of market participants who sell or distribute illicit opioids.

9. Geospatial analysis of access barriers to MAT and their association with treatment engagement and treatment outcomes.

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.5
File #: 0214 & 0201-01
Item ID: 2025-760

Title: 2024 Homeland Security Grant Program - New Capital Improvement Project, Subaward Agreement, and Budget Adjustment
Contact: Josh Marone 916-774-4759 [email protected]

SUMMARY
Staff recommends Council acceptance of a grant award, establishment of a related new Capital Improvement Project called the 2024 Homeland Security Grant Program, and authorization for the City Manager to execute required documents for the grant award. Staff also recommends approval of a budget adjustment increasing appropriations and associated revenue for the grant project. The total cost is estimated to be $51,284 and will be reimbursed through an equivalent grant award with no expected City share of the cost.

RECOMMENDATION
Staff recommends that the City Council:

1. Approve the establishment of a new Capital Improvement Project called the 2024 Homeland Security Grant Program - Fire - 2024-0088-071; and

2. Adopt a resolution authorizing the City Manager to execute an agreement accepting a grant award, contract number 2024-0088-71, from the 2024 Department of Homeland Security Grant Program as sub-grantee through the Placer County Office of Emergency Services; and

3. Adopt an ordinance approving a budget adjustment of $51,284 increasing appropriations for the grant award in the Grants Fund for the project.

BACKGROUND
Congress, through the Department of Homeland Security, periodically allocates funds for local security and preparedness needs. Sometimes the allocations are based on population, and sometimes they are based on identified local risks. The funds are distributed to the states and the states distribute them to the counties, then the counties prioritize, administer, file claims and distribute reimbursements for the grants.

Placer County's Office of Emergency Services (PCOES) has awarded the City of Roseville as a sub- grantee from the 2024 Department of Homeland Security Grant Program $51,284 in a grant award.

The Fire Department was awarded $51,284 with sub-award contract 2024-088-071 to purchase Type II Rescue Extrication equipment for the Fire Department Technical Rescue Team and hazmat detectors for the Type I Hazardous Materials Team.

FISCAL IMPACT
The total cost is estimated to be $51,284 and will be reimbursed through an equivalent grant award with no expected City share of the cost. Maintenance costs for the new equipment is expected to be included within the department's existing budget in the General Fund. There is no expected additional impact on the

General Fund. The department will continue to seek grants to purchase this type of equipment as technology improves and equipment reaches its end of life, as well as provide additional training to keep and maintain skills for the service of the community.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment, or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of a new capital improvement project, grant award agreement, and budget adjustment meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

Respectfully Submitted,
Josh Marone, Fire Battalion Chief

Ryan Harrigan, Fire Chief

ATTACHMENTS:

1. Resolution 25-342

2. 24 HSGP Subwardee Agreement

3. Ordinance 7009

REVIEWERS:

Katrina Rostam, Fire Department Created/Initiated - 10/14/2025 Deanna Schondelmayer, Fire Department Approved - 10/15/2025 Ryan Harrigan, Fire Department Approved - 10/15/2025
Katrina Six, City Clerk Department Approved - 10/15/2025 Kelly Aye, City Attorney Department Approved - 10/22/2025 Katrina Six, City Clerk Department Approved - 10/22/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/24/2025 Dominick Casey, City Clerk Department Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

RESOLUTION NO. 25-342

APPROVING A SUBAWARD AGREEMENT, BY AND BETWEEN THE CITY OF

ROSEVILLE AND THE PLACER COUNTY OFFICE OF EMERGENCY SERVICES, AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE AGREEMENT

ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a Subaward Agreement, by and between the City of Roseville and the Placer County Office of Emergency Services, has been reviewed by the City Council to receive grant funds from the United States Department of Homeland Security for the 2024 Homeland Security Grant Program; and

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that the City of Roseville accepts the United States Department of Homeland Security grant award through the Placer County Office of Emergency Services, and the City Manager is hereby authorized to execute the aforementioned Subaward Agreement and any subsequent revisions that effectuate the overall purpose of the agreement, so long as any such revisions are non- substantive or ministerial in nature and have been approved by the City Attorney’s Office.

BE IT FURTHER RESOLVED that as the grant recipient, the City of Roseville agrees to comply with all conditions and requirements related to the award.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

DEPARTMENT OF HOMELAND SECURITY

SUBAWARDEE GRANT AGREEMENT

CONTRACT NO: 2024-0088-071
DEPARTMENT: Office of Emergency Services
SUBAWARDEE: City of Roseville
SUBAWARDEE UEI #: W49TKZLUYCJ3

GRANT INFORMATION:

Fiscal Year (FY) 2024 Homeland Security Grant Program (HSGP) Subaward #2024-0088 Subaward Period: 09/01/2024 – 05/31/2027
Federal Grantor Agency – US Department of Homeland Security CFDA #97.067 Pass-through State Agency – California Office of Emergency Services FIPS #061-00000, Subaward #2024-0088

This Agreement is entered into as of the date last signed below (“Effective Date”) between the County of Placer, a political subdivision of the State of California (hereinafter “County”) City of Roseville (hereinafter “SUBAWARDEE”, collectively “Parties”).

WHEREAS, County has been designated as the pass-through agent for the local administration of the State Homeland Security Grant Program (“SHSGP”) which consists of federally awarded funds from the Federal Emergency Management Agency (“FEMA”) through the California Governor’s Office of Emergency Services (“CalOES”); and

WHEREAS, SUBAWARDEE submitted an application to County for an award of a portion of the SHSGP that has been awarded to County; and

WHEREAS, County has approved SUBAWARDEE’s application for such grant funds conditioned on SUBAWARDEE’s approval and execution of this Agreement; and

WHEREAS, the purpose of this Agreement is to memorialize SUBAWARDEE’s legal obligations with respect to its use of the grant funds and its compliance with the terms and conditions of the SHSGP; and

WHEREAS, pursuant to Placer County Board of Supervisors Resolution No. 2022-128 (current HSGP GBR) dated June 21, 2022, which is attached hereto and incorporated herein as Exhibit C, the Assistant Director of the Placer County Office of Emergency Services (“PlacerOES”) has been authorized to execute this Agreement on behalf of County; and

WHEREAS, County and SUBAWARDEE desire to enter into this Agreement on the terms and conditions set forth herein.

NOW, THEREFORE, in consideration of the mutual promises hereinafter set forth, County and SUBAWARDEE agree as follows:

1. GRANT FUNDS & GRANT ACTIVITIES. SUBAWARDEE will utilize 2024 State Homeland Security Grant Program (SHSGP) grant funds (“Grant Funds”) only in the amount, type, and manner described in Exhibit A (“Scope of Grant Activities”). SUBAWARDEE will complete the tasks and/or activities in Exhibit A (“Grant Activities”) within the term of this Agreement.

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

2. TERM OF AGREEMENT. This Agreement commences on the last date of execution of this Agreement and shall terminate on December 31, 2026 (December of year prior to closeout date).

3. SHSGP OBLIGATIONS.

A. Federal and State Requirements. The state and federal grant award requirements are provided in Exhibit B (“CalOES Standard Assurances”). SUBAWARDEE shall abide by all requirements therein, including:

i. The Department of Homeland Security Standard Terms and Conditions referenced therein.

ii. The requirement to provide proof in the form of a duly adopted resolution of the SUBAWARDEE’s governing body supporting the application and the proposed Grant Activities and identifying the individual who is authorized to execute this Agreement, which shall be provided as Exhibit D to this Agreement.

iii. The requirement to adhere to government cost principles, uniform administrative requirements, and audit requirements provided in 2 CFR 200, as they may be updated from time to time by the federal Office of Management and Budget.

iv. The requirement to adhere to all applicable federal regulations; the FEMA Notice of Funding Opportunity (“NOFO”); the FEMA Preparedness Grants Manual; the California Supplement to the NOFO; and federal and state grant program guidelines.

v. The audit and access to records provisions, which require SUBAWARDEE to provide County, the Comptroller General of the Unities States, and, if appropriate, the state, with access to all records related to the Grant Funds.

B. Procurement. SUBAWARDEE’s systems for acquiring goods and services under this Agreement shall comply with applicable federal regulations. All contracts awarded by SUBAWARDEE related to this Agreement, including but not limited to those in amounts less than the simplified acquisition threshold, shall contain the provisions set forth in 2 CFR 200, as applicable.

C. Use of Grant Funds for Fee or Profit Prohibited. The use of Grant Funds for the payment of any fee or profit under a sub-award, as defined in 2 CFR 200 subpart A–E, is not allowable.

The term sub -award does not include the SUBAWARDEE’s procurement of goods and services needed to carry out Grant Activities.

D. Post-Award Requirements . SUBAWARDEE shall meet all c loseout and continuing responsibilities, such as equipment tracking, monitoring, auditing , and records retention pursuant to the requirements in Exhibit B. SUBAWARDEE expressly agrees that use of the funds award is subject to single audit requirements pursuant to 2 CFR Part 200, Subpart F – Audit Requirements, Section 200.500.

E. Notification of Adverse Developments. The SUBAWARDEE shall notify County in writing of any developments that have a significant adverse impact on Grant Activities, as soon as reasonably practicable. This notification shall include a statement of the adverse issues,

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville
impact expected, action taken or contemplated, and any assistance needed to resolve the situation.

F. Pre-award Costs. SUBAWARDEE may not incur pre-award costs prior to the effective date of this Agreement as determined by CalOES. If SUBAWARDEE chooses to incur pre-award costs, it is at SUBAWARDEE’s sole risk and shall not impose any obligation on County.

G. Unexpended Allocation. SUBAWARDEE is not authorized to carry forward any unexpended allocation of Grant Funds beyond the term of this Agreement. As soon as SUBAWARDEE is aware that Grant Funds will not be expended, SUBAWARDEE shall notify County in writing and return the unused allocation of Grant Funds to County.

H. Ownership of Work Product. All technical data, evaluations, plans, specifications, reports, documents, or other work products developed by SUBAWARDEE hereunder shall be the property of the federal government, state, and County and shall be delivered to County by SUBAWARDEE upon completion of the Grant Activities. SUBAWARDEE may retain copies thereof for its files and internal use. Publication of the information directly derived from work performed or data obtained in connection with services rendered under this Agreement must first be approved in writing by County and state as applicable.

I. Property. Title to all nonexpendable and expendable tangible personal property purchased by the SUBAWARDEE with Grant Funds shall be deemed to have vested in the SUBAWARDEE upon purchase, in accordance with the provisions of 2 CRF 200, without further obligation. Title to any federally owned property remains vested in the federal government. No real property may be acquired with Grant Funds.

J. Reports. SUBAWARDEE shall submit the following reports and/or information electronically to County:

i. Quarterly Status Report. This report form provided by County, is due 15 days after quarter end, shall keep the County informed of SUBAWARDEE activity and progress toward accomplishment of the objectives of the Grant Activities.

ii. Equipment Tracking. SUBAWARDEE shall submit equipment information to County at least every 18 months, as required by 2 CFR 200. The equipment information must include a physical inventory report of all equipment that was purchased with the Grant Funds. SUBAWARDEE must report all equipment valued under $5,000 to County, and County approval is required to remove such equipment from the equipment inventory report. Equipment that is lost, stolen, or destroyed needs to be reported to County and may need to be replaced by SUBAWARDEE at SUBAWARDEE’s sole expense.

4. GRANT FUND PAYMENT.

A. County shall process SUBAWARDEE’s payment requests on a reimbursement basis. Grant Funds shall not be paid in advance. SUBAWARDEE shall submit payment requests quarterly, as provided below.

i. Quarter 1 (January–March): Payment request due April 15

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville
ii. Quarter 2 (April–June): Payment request July 15

iii. Quarter 3 (July–September): Payment request October 15

iv. Quarter 4 (October–December): Payment request January 15

With each payment request, SUBAWARDEE must provide supporting documentation reflecting actual costs incurred and associated Grant Activities performed and/or completed.

Failure to meet the above deadlines and/or provide supporting documentation may result in payment delays.

B. Each payment request must include a certification, signed by an official who is authorized to legally bind the SUBAWARDEE, which reads as follows:

“By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, and false claims otherwise. (U.S. Code Title 18, Section 1001 and Title 31, Sections 3729–3730 and 3801–3812).”

C. County will review each payment request from SUBAWARDEE and, if approved, submit the request to CalOES on behalf of SUBAWARDEE. CalOES may submit the request to FEMA for approval.

D. SUBAWARDEE understands and acknowledges that County does not control either the process for approving payment requests submitted to CalOES or CalOES’s decision regarding the payment request. Responsibility for processing, approving, and making payment in connection with any payment request submitted by SUBAWARDEE lies exclusively with CalOES and County shall have no financial liability to SUBAWARDEE for CalOES’s failure to process, approve, or make payment in connection with any payment request.

E. If the County becomes aware of any deficiencies in the payment request, County shall communicate the deficiencies to the SUBAWARDEE along with the corrective action necessary to allow County to submit the payment request to CalOES. SUBAWARDEE shall be responsible for correcting any deficiencies in the request.

F. When County receives Grant Funds from CalOES, County will process payment of Grant Funds to SUBAWARDEE. Because of the multiple agencies involved in reviewing and approving these payment requests, payment processing may take up to twelve (12) months.

5. DISGORGEMENT. SUBAWARDEE understands and acknowledges that its failure to comply with the requirements of this Agreement, including but not limited to its failure to comply with the rules and regulations governing the use of Grant Funds, may result in an audit or monitoring of SUBAWARDEE’s use of the Grant Funds or SUBAWARDEE’s compliance with the rules and regulations governing its use of Grant Funds, or both, by FEMA or CalOES. SUBAWARDEE further understands and acknowledges that the result of any such audit may be a demand by FEMA, CalOES, and/or County that SUBAWARDEE repay (disgorge) some or all of the Grant Funds .

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville
SUBAWARDEE shall indemnify, defend, and hold harmless the County, its Board of Supervisors, officers, directors, agents, and employees from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys’ fees, arising out of or resulting from a demand from FEMA or CalOES, or both, for repayment of some or all of the Grant Funds as a result of SUBAWARDEE’s failure to comply with any term or condition of this Agreement.

6. NOT
ICES. Any notice, request, demand, or other communication required or authorized under this Agreement shall be deemed to be properly given when:

A. Del
ivered personally to the person below, as of the date of delivery; or B. Mai
led to the physical address listed below by U.S. Mail or similar service, with postage prepaid and properly addressed, as of the date of postmark; or C. Em
ailed to the email address(es) below, as of the date a read receipt, an acknowledgement from the recipient, or other proof of delivery is received by the sender.

In
the case of County, to:

Name, Title: David Atkinson, Assistant Director of Emergency Services Address: 2968 Richardson Dr.

Auburn CA, 95603
Telephone:

Email: 530-886-5300
[email protected]
In
the case of SUBAWARDEE, to:

Name, Title:

Address:

Dominick Casey, City Manager

311 Vernon Street
Roseville, CA, 95678
Telephone:

Email: 916-774-5288
[email protected]

7. TE
RMINATION AND ENFORCEMENT. This Agreement may be terminated by County if SUBAWARDEE materially fails to comply with the terms and conditions herein. Such termination shall be effective upon service of written notice of termination on SUBAWARDEE. As an alternative to termination, County may, in its sole and exclusive discretion, impose special conditions or take appropriate action as provided in 2 CFR 200 subpart D.

8. IN
DEMNIFICATION. SUBAWARDEE shall indemnify, defend, and hold harmless the County, its Board of Supervisors, officers, directors, agents, employees, and volunteers from and against any and all claims, demands, actions, losses, liabilities, damages, and costs, including reasonable attorneys’ fees, arising out of or related to this Agreement. This obligation to indemnify will survive termination of this Agreement.

9. EX
HIBITS; MERGER CLAUSE; AMENDMENTS. This Agreement, including all Exhibits and Attachments, incorporated herein by this reference, constitutes the sole Agreement between the Parties and correctly states the rights, duties, and obligations of each party as of this document’s date. In the event that any term, condition, provision, requirement, or specification set forth in the body of t his Agreement conflicts with or is inconsistent with any term, condition, provision,

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville
requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document are not binding.

A
ll subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties.

10. S
UCCESSORS AND ASSIGNS. This Agreement is to be binding on the successors of the p
arties hereto. The services called for herein are deemed unique and SUBAWARDEE shall not assign, transfer, or otherwise substitute its interest in this Agreement.

11. C
ONFLICT OF INTEREST. SUBAWARDEE certifies that it has no current business or financial relationship with any County employee or official, or other County contract provider that could create a conflict with this Agreement and will not enter into any such business or financial relationships during the period of this Agreement. SUBAWARDEE attests that its employees and the officers of its governing body shall avoid any actual or potential conflicts of interest, and that no officer or employee who exercises any functions or responsibilities in connection with this Agreement shall have any legally prohibited personal financial interest or benefit which either directly or indirectly arises out of this Agreement. SUBAWARDEE shall establish safeguards to prohibit employees or officers from using their positions for a purpose which could result in legally prohibited private gain or gives the appearance of being motivated for legally prohibited private gain for themselves or others, particularly those with whom they have family, business, or other ties. SUBAWARDEE certifies that no official or employee of the County, nor any business entity in which an official of the County has an interest, has been employed or retained to solicit or aid in the procuring of this Agreement. In addition, SUBAWARDEE agrees that no such person will be employed in the performance of this Agreement without immediately notifying the County.

12. V
ALIDITY OF ALL PARTS OF THE AGREEMENT. Should any part of this Agreement be dec
lared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid or beyond the authority of either party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement can be interpreted to give effect to the intentions of the parties.

13. G
OVERNING STATE LAWS AND JURISDICTION. This Agreement is executed and intended to be performed in the State of California, and the laws of that State shall govern its interpretation and effect. Any legal proceedings on this agreement shall be brought under the jurisdiction of the Superior Court of the County of Placer, State of California. Each party waives any Federal court removal and/or original jurisdiction rights it may have.

14. W
AIVERS IN PART. County’s waiver of the performance of any covenant, condition, obligation, representation, warranty or promise in this Agreement shall not invalidate this Agreement or be deemed a waiver of any other covenant, condition, obligation, representation, warranty or promise. County’s waiver of the time for performing any act or condition hereunder does not constitute a waiver of the act or condition itself.

15. I
NTERPRETATION. This Agreement shall be deemed to have been prepared equally by both of the parties, and the Agreement and its individual provisions shall not be construed or interpreted more favorably for one party on the basis that the other party prepared it.

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

16. DUPLICATE COUNTERPARTS; ELECTRONIC SIGNATURE. This Agreement may be executed in duplicate counterparts. Each counterpart shall be an original and both together shall constitute but one and the same document. This Agreement shall not be deemed executed unless and until at least one counterpart bears the signatures of all parties’ designated signatories.

I
n addition, this Agreement and future documents relating to this Agreement may be digitally signed in accordance with California law. Any party to this Agreement may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.

IN WITNESS WHEREOF, the parties hereto have caused their duly authorized representatives to execute this Agreement.

CITY OF ROSEVILLE (“SUBAWARDEE”)* COUNTY OF PLACER (“COUNTY”) _____________________________________

Signature
_____________________________________

David Atkinson, PE
Assistant Director of Emergency Services
Placer County Office of Emergency Services
_____________________________________
Print Name
Chair of the Board, President, or
Vice President
Date: _______________________________ Date: ______________________________ _____________________________________

Signature
Approved as to Form
Office of Placer County Counsel
_____________________________________
Print Name
_____________________________________
Secretary, Asst. Secretary,
Chief Financial Officer, or A sst.

Treasurer
Date: _______________________________
Date: ______________________________
E
XHIBITS:

Exhibit A: Scope of Grant Activities
Exhibit B: CalOES Standard Assurances
Exhibit C: County Resolution No. 2022-128
Exhibit D: SUBAWARDEE Resolution No. XXXXX

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

EXHIBIT A

SCOPE OF GRANT ACTIVITIES
S
ee Attachment A

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Placer County Office of Emergency Services
DHS Agreement with City of Roseville

EXHIBIT B
CalOES STANDARD ASSURANCES
See Attachment B

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial, and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

The requirements outlined in these assurances apply to Applicant and any of its subrecipients.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.) and adopted by the Department of Homeland Security (DHS) at 2 C.F.R. Part 3002.10. Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

In the event Cal OES determines that changes are necessary to the subaward after a subaward has been made, including changes to period of performance or terms and conditions, Applicants will be notified of the changes in writing. Once notification has been made, any subsequent request for funds will indicate Applicant acceptance of the changes to the subaward.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
(d) The Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) The official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The Applicant shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation, or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (4)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity The Applicant will comply with all state and federal statutes relating to non- discrimination, including:
(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services; (b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. § 12101et seq.), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), whichprohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units — i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators) — be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201);

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; (k) DHS policy to ensure the equal treatment of faith-based organizations, under which the Applicant must comply with equal treatment policies and requirements contained in
6 C.F.R. Part 19;
(l) The California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940-12957), as applicable. FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions;
(m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

Civil Rights Policies for Program Beneficiaries and Subrecipients of DHS funding, pertaining to the following are available on the Cal OES website:
• Non-discrimination in Programs & Services
• Reasonable Accommodation for Program Beneficiaries
• Language Access Policy

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.),the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) The California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000-21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000-15387);
(c) The Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) The Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 et seq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); and
(m)The Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease-and- desist order pursuant to section 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.

8. Audits
For subrecipients expending $1,000,000 or more in federal grant funds annually, the Applicant will perform the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and C.F.R., Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
The Applicant must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which provides that Applicant shall not submit a false claim for payment, reimbursement, or advance.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), including but not limited to (a) the reporting of subawards obligating $30,000 or more in federal funds, and (b) executive compensation data for first-tier subawards as set forth in 2 C.F.R. Part 170, Appendix A. The Applicant also agrees to comply with the requirements set forth in the government-wide financial assistance award term regarding the System for Award Management and Universal Identifier Requirements located at 2 C.F.R.

Part 25, Appendix A.

13. Whistleblower Protections
The Applicant must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.

14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits the Applicant or its subrecipients from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; or (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et seq.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non- profit organizations.

16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase;
(b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires federal award subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
(c) Assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. § 469a-1 et seq.); and
(d) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications; and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

19. Use of Cellular Device While Driving is Prohibited
The Applicant is required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.

20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code §7920.000 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

21. Acknowledgment of Federal Funding from DHS
The Applicant must acknowledge its use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
The Applicant must coordinate with appropriate government authorities when performing project activities outside the United States and obtain all appropriate licenses, permits, or approvals.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines PII as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. If the Applicant collects PII, the Applicant is required to have a publicly-available privacy policy that describes standards on the usage and maintenance of the PII they collect. The Applicant may refer to the DHS Privacy Impact Assessments: Privacy Guidance and Privacy Template as a useful resource.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

24. Copyright
Recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 to any work first produced under federal awards and also include an acknowledgement that the work was produced under a federal award (including the federal award number and federal awarding agency). As detailed in 2 C.F.R. § 200.315, a federal awarding agency reserves a royalty-free, nonexclusive, and irrevocable right to reproduce, publish, or otherwise use the work for federal purposes and to authorize others to do so.

25. Duplicative Costs
Applicants are prohibited from charging any cost to this federal award that will be included as a cost or used to meet cost sharing or matching requirements of any other federal award in either the current or a prior budget period. (See 2 C.F.R. § 200.403(f)).

However, recipients may shift costs that are allowable under two or more federal awards where otherwise permitted by federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
The Applicant must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
The Applicant is required to be non-delinquent in its repayment of any federal debt.

Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
The Applicant must comply with Preference for United States Flag Air Carriers:
(a list of certified air carriers can be found at: Certificated Air Carriers List | US Department of Transportation, https://www.transportation.gov/policy/aviation- policy/certificated-air-carriers-list) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B-138942.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, the Applicant must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.

30. Non-supplanting Requirement
If the Applicant receives federal financial assistance awards made under programs that prohibit supplanting by law, the Applicant must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through non- federal sources.

31. Patents and Intellectual Property Rights
Recipients are subject to the Bayh-Dole Act, 35 U.S.C. § 200 et seq. and applicable regulations governing inventions and patents, including the regulations issued by the Department of Commerce at 37 C.F.R. Part 401 (Rights to Inventions Made by Nonprofit Organizations and Small Business Firms under Government Awards, Contracts, and Cooperative Agreements) and the standard patent rights clause set forth at 37 C.F.R. § 401.14.

32. SAFECOM
If the Applicant receives federal financial assistance awards made under programs that provide emergency communication equipment and its related activities, the Applicant must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
The Applicant must comply with Executive Order 13224 and United States law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. The Applicant is legally responsible for ensuring compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity andPerformance If the total value of the Applicant’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, the Applicant must comply with the requirements set forth in the

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions.

35. USA Patriot Act of 2001
The Applicant must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36. Use of DHS Seal, Logo, and Flags
The Applicant must obtain written permission from DHS prior to using the DHS seals, logos, crests, or reproductions of flags, or likenesses of DHS agency officials. This includes use of DHS component (e.g., FEMA, CISA, etc.) seals, logos, crests, or reproductions of flags, or likenesses of component officials.

37. Performance Goals (HSGP and NSGP)
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, the Applicant must demonstrate how the grant-funded project addresses the core capability gap associated with each project. The capability gap reduction must be addressed in the Project Description of the BSIR for each project.

38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon the Applicant and flow down to any of its subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist.

39. Required Use of American Iron, Steel, Manufactured Products, and Construction Materials
The Applicant must comply with the “Build America, Buy America” Act (BABAA), enacted as part of the Infrastructure Investment and Jobs Act and Executive Order 14005. Applicants receiving a federal award subject to BABAA requirements may not use federal financial assistance funds for infrastructure projects unless:

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs
(a) All iron and steel used in the project are produced in the United States – this means all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States; (b) All manufactured products used in the project are produced in the United States – this means the manufactured product was manufactured in the United States; and the cost of the components of the manufactured product that are mined, produced, or manufactured in the United States is greater than 55 percent of the total cost of all components of the manufactured product, unless another standard for determining the minimum amount of domestic content of the manufactured product has been established under applicable law or regulation; and (c) All construction materials are manufactured in the United States – this means that all manufacturing processes for the construction material occurred in the United States.

The “Buy America” preference only applies to articles, materials, and supplies that are consumed in, incorporated into, or affixed to an infrastructure project. It does not apply to tools, equipment, and supplies, such as temporary scaffolding, brought to the construction site and removed at or before the completion of the infrastructure project. Nor does a Buy America preference apply to equipment and furnishings, such as movable chairs, desks, and portable computer equipment, that are used at or within the finished infrastructure project but are not an integral part of the structure or permanently affixed to the infrastructure project.

Per section 70914(c) of BABAA, FEMA may waive the application of a Buy America preference under an infrastructure program in certain cases.

40. E.O. 14074 – Advancing Effective, Accountable Policing and Criminal Justice Practices to Enhance Public Trust and Public Safety
Recipient State, Tribal, local, or territorial law enforcement agencies must comply with the requirements of section 12(c) of E.O. 14074. Recipient State, Tribal, local, or territorial law enforcement agencies are also encouraged to adopt and enforce policies consistent with E.O. 14074 to support safe and effective policing.

FY 2024 Standard Assurances For Cal OES Federal
Non-Disaster Preparedness Grant Programs

IMPORTANT
The purpose of these assurances is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc.

Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in these assurances. These assurances are binding on Applicant, its successors, transferees, assignees, etc. as well as any of its subrecipients.

Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the Applicant may be ineligible for award of any future grants if Cal OES determines that the Applicant: (1) has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. Applicants are bound by the DHS Standard Terms and Conditions 2024, Version 2, hereby incorporated by reference, which can be found at: https://www.dhs.gov/publication/fy15-dhs- standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Applicant:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:

PAGE 10 OF 11

Placer County Office of Emergency Services
DHS Agreement with City of Roseville

EXHIBIT C
COUNTY RESOLUTION NO. 2022-128
See Attachment C

PAGE 11 OF 11

Placer County Office of Emergency Services
DHS Agreement with City of Roseville

EXHIBIT D
SUBAWARDEE RESOLUTION NO. XXXXX

See Attachment D

ORDINANCE NO. 7009

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the 2024 Homeland Security Grant Program.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025

Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 6587 84001 700084 51,284 Increase appropriations for project expense budget

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 51,284

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
2270 4401 84001 700084 51,284 Increase to project revenue budget

REVENUES/TRANSFERS IN TOTAL 51,284

NET ADJUSTMENT -

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000

FUND BALANCE TOTAL -

Justification for Budget Adjustment:

Fire Department Staff recommends that Council authorize the establishment of a new Capital Improvement Project - 2024-0088-0071 Homeland Security Grant Subaward from Placer County-FEMA (the "Project"), and adopt an ordinance to approve a budget adjustment appropriating $51,284 in the Grants Fund (2270) to the project for the purchase of hazardous material detectors for the Type I Hazardous Materials Team and extrication equipment for the Technical Rescue Team. Funding is provided by the Homeland Security Grant Program, subaward 2024-0088-071, through the Placer County Office of Emergency Services. The Fire Department will receive full reimbursement for the purchase of $51,284. 2025-26Katrina Rostam, Management Analyst II
Katrina Rostam, Management Analyst II
Fire Department/Hazardous Materials

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.6
File #: 0704-01
Item ID: 2025-725

Title: The Rocky Ridge Road Landscape Improvement Project - Award of Contract Contact: Josh Cervantes 916-746-1233 [email protected]

SUMMARY
Staff recommends approval of an agreement with WABO Landscape & Construction, Inc. in the amount of $1,142,840 for the Rocky Ridge Road Landscape Improvement Project, authorization for the City Manager to execute it on behalf of the City of Roseville, and authorization for the City Manager or designee to approve change orders in an amount not to exceed 15% of the contracted amount. Funding for the Rocky Ridge/Cirby Streetscape and Sunrise Greenway Improvements project was approved in the FY24-2025 budget using FY2022-23 General Fund year-end budget surplus.

RECOMMENDATION
Staff recommends that the City Council:

1. Award the Rocky Ridge Road Landscape Improvement Project to the lowest responsive bidder, WABO Landscape & Construction, Inc.; and

2. Adopt a resolution to approve the agreement with WABO Landscape & Construction, Inc. for the Rocky Ridge Landscape Improvement Project, and authorize the City Manager to execute it; and

3. Authorize the City Manager or his designee to approve change orders in an amount not to exceed 15% of the contract amount.

BACKGROUND
The Rocky Ridge Road Landscape Improvement Project stretches between Strauch Drive and South Cirby Way and is the second phase of a larger streetscape corridor improvement effort to ensure all areas within the City are aesthetically pleasing and maintained at a consistent service level.

The first phase included improvements in the South Cirby medians between Champion Oaks Drive and Old Auburn Road. A new “Welcome to Roseville” sign design is being developed and will be installed once the design and fabrication is completed.

Improvements to the 5.8-acre Rocky Ridge streetscape will include, at a minimum, the purchase and installation of new water-conserving plantings, replacement of outdated irrigation equipment with new drip irrigation equipment, bark mulch and a cobbled dry creek with decorative boulders.

City Council approved the plans and specifications and authorized the call for bids at the July 16, 2025, Council meeting. Bids were opened on September 2, 2025, and staff received six bids. The bid results and the engineer’s estimate are as follows:

Bidder Total Lump Sum Bid Saenz Landscape, Inc. $1,216,378

Landscape Development, Inc. $1,206,991 Wabo Landscape & Construction, Inc $1,142,840 Marina Landscape Services, Inc $1,683,000 BrightView Landscape Development, Inc. $904,385.79 PPB Design, Inc. $2,049,053 Engineer’s Estimate $1,215,000

Staff recommends award of the project to Wabo Landscape & Construction, Inc., in the amount of $1,142,840 for the base bid.

Brightview Landscape Development, Inc. submitted the apparent low bid of $904,385.79; however, they were unable to provide all required documents by the bid deadline, resulting in an incomplete bid and is therefore non-responsive. The next low bidder was Wabo Landscape & Construction, Inc.

During the course of construction, it is common to encounter unanticipated or changed conditions in the field which necessitate additions or other changes in the project and contract. Staff requests authorization to approve change orders to the contract up to 15%. Generally, 10% is approved as the contingency amount. However, since this project is a renovation of an older asset where some conditions are unknown and undocumented, 15% will allow for needed adjustments during the implementation of this project.

FISCAL IMPACT
Funding for this project was approved in the FY2024-2025 budget using FY2022-23 General Fund year- end budget surplus.

ENVIRONMENTAL REVIEW
The Proposed Project involves the minor alteration of an existing facility and in condition of the land, water, and or vegetation which will not remove healthy, mature scenic trees. This activity is categorically exempt for CEQA as a Class 1 and Class 4 Exemption (State CEQA Guidelines Sections 15301 and 15304). The Exemption has prepared and no further CEQA action is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

5. Support community engagement and advocacy

6. Deliver exceptional City services

Respectfully Submitted,
Josh Cervantes, Park Development Project Manager

Jill Geller, Parks Recreation and Libraries Director

ATTACHMENTS:

1. Rocky Ridge Landscape Improvement Project - Vicinity Map

2. Resolution 25-335

3. Agreement

4. Bid Summary Sheet IFB# 13-177 The Rocky Ridge Road Landscape Improvement Project

5. Notice of Exemption

REVIEWERS:

Josh Cervantes, Parks, Recreation, and Libraries Department - Park Development
Created/Initiated -
9/24/2025
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 10/9/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 10/16/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/21/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval -
10/27/2025

Rocky Ridge Drive
Maidu Regional Park
Rocky Ridge Landscape
Improvement Project
Vicinity Map

RESOLUTION NO. 25-335

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND WABO LANDSCAPE & CONSTRUCTION, INC., AND AUTHORIZING THE CITY

MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an Agreement for the Rocky Ridge Landscape Improvement Project, by and between the City of Roseville and WABO Landscape & Construction, Inc., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED by the City Council of the City of Roseville that the City Manager or his designee is authorized to approve change orders for the Project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed fifteen percent (15%) of the contract amount.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

Notice of Exemption

To: Placer County Clerk From: City of Roseville
Recorder’s Office Development Services Dept.
2954 Richardson Drive 311 Vernon Street
Auburn, CA 95603 Roseville, CA 95678

Project Title: Rocky Ridge Road Landscape Improvement Project

Project Location(s): Rocky Ridge Drive between Strauch Drive and South Cirby Way, Roseville, California 95661

Project Description: The project would approve improve the lan dscaping along the project corridor. These improvements along the 5.8 acre Rocky Ridge Drive streetscape would include, at a minimum, the purchase and installation of new water -conserving plantings, replacement of outdated irrigation equipment with new drip irrigation equipment, bark mulch and a cobbled dry creek bed with decorative boulders. All work will occur within the right-of-way, and there are no environmentally sensitive resources located onsite or immediately adjacent. The improvements would not result in expansion of use and would improve water efficiency.

Public Agency Approving Project: Roseville City Council

Agency/Individual Carrying Out Project : City of Roseville Parks, Recreation and Libraries Department

Reason why this Project is Exempt: This project qualifies for a Class 1 and Class 4 Exemption as described in Sections 15301 and 15304 of the California Environmental Quality Act (CEQA) Guidelines which states:

“Class 1 consists of the ….minor alteration of existing public or private… . facilities… or topographical features involving negligible or no expansion of existing or former use… Examples include but are not limited to…(c) Existing highways and streets…and similar facilities” and

“Class 4 consist s of minor public or private alterations to the conditio n of land, water, and/or vegetation which do not involve removal of healthy , mature, scenic trees… Examples include, but are not limited to…(b) New g ardening or landscaping, including the replacement of existing conventional l andscaping with water efficient or fire resistant landscaping.”

The project would improve landscaping within the Roc ky Ridge Drive streetscape between Strauch Drive and South Cirby Way. This would not result in expansion of use.

Furthermore, the project would improve water efficiency within the streetscape landscaping; therefore, the Class 1 and Class 4 Exemptions is applicable to the proposed project.

Lead Agency Contact Person: Josh Cervantes , Parks, Recreation and Libraries Department, 316 Vernon Street, Roseville, CA 95678. (916) 746-1233

Signature: Date: 7/18/2025
Jessica Lynch, Environmental Coordinator
City of Roseville

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.7
File #: 0704-01 & 0201-01
Item ID: 2025-726

Title: The Courts at Gibson Park Frontage Improvement Project - Award of Contract and Budget Adjustment
Contact: Josh Cervantes 916-746-1233 [email protected]

SUMMARY
Staff recommends approval of an agreement with Frontline General Engineering Construction Inc. in the amount of $473,532 for the Courts at Gibson Frontage Improvement Project, authorization for the City Manager to execute it on behalf of the City of Roseville, and authorization for staff to approve change orders in the amount not-to-exceed 10% of the contracted amount. Funding is from The Courts at Gibson Park Frontage project. Staff also recommends approval of a budget adjustment in the amount of $172,500 from the General Fund to The Courts at Gibson Park Frontage project, increasing the total project budget to $622,500. The budget adjustment will (1) transfer $170,000 from the General Fund Capital Reserve Fund to the General Fund and (2) increase the General Fund revenue budget for rent received in the amount of $2,500, to fund the project.

RECOMMENDATION
Staff recommends that City Council:
1) Adopt a resolution to award the Courts at Gibson Frontage Improvement Project to Frontline General Engineering Construction, Inc., and authorize the City Manager to execute the agreement on behalf of the City of Roseville; and
3) Authorize the City Manager or his designee to approve change orders in an amount not-to-exceed 10% of the contracted amount; and
4) Adopt an ordinance to approve a budget adjustment in the amount of $172,500 from the General Fund to The Courts at Gibson Park Frontage project, transferring $170,000 from the General Fund Capital Reserve Fund to the General Fund, and increasing the General Fund revenue budget for rent received in the amount of $2,500.

BACKGROUND
The Courts at Gibson Park Frontage Improvement Project is located on a 13.75-acre site at the corner of Roseville Parkway and Gibson Drive, near the Galleria Mall. The first phase of this project was completed in January 2024 and includes nine lighted pickle ball courts and support features. The Courts at Gibson Park Frontage Improvement Project includes new landscaping, irrigation, and dry creek bed features along the frontage side of Roseville Parkway and Gibson Drive, new 8' wide concrete sidewalks along Roseville Parkway and Gibson Drive, and a concrete ADA-accessible ramp at the corner of Roseville Parkway and Gibson Drive. Additive alternates include improved concrete entrance ramps to pickleball courts #3, #7, and #9.

Council approved the plans and specifications and authorized staff to re-bid on the project at the August 6, 2025 meeting.

Bid Summary
The bids opened on September 2, 2025. The bid results and engineer's estimate are as follows:

Bidder: Total Lump Sum Bid:

Saenz Landscape Construction Co. $658,714 Frontline General Engineering Construction, Inc. $473,532 Engineers Estimate $500,000

Staff recommends award of the Project to Frontline General Engineering Construction, Inc., in the amount of $473,532 for the base bid and all additive alternates.

The project was originally designed with 4'-wide sidewalks along Roseville Parkway and Gibson Drive. 8'- wide sidewalks will provide better safety and consistency in width when connecting with the existing sidewalks along these roads, and therefore a budget adjustment in the amount of $172,500 is requested to cover the additional cost.

FISCAL IMPACT
Funding for this project was approved using $300,000 in the Citywide Park Fund in The Courts at Gibson Park Frontage capital improvement project budget. Funding of $150,000 was also allocated to the project from the FY2023-24 General Fund year-end budget surplus. Additional funding will come from the recommended $172,500 budget adjustment in the General Fund to The Courts at Gibson Park Frontage project, bringing the total project budget to $622,500. The budget adjustment will also transfer $170,000 from the General Fund Capital Reserve Fund to the General Fund, and increase the General Fund revenue budget for rent received in the amount of $2,500.

ENVIRONMENTAL REVIEW
Development of the Gibson Community Park and Frontage was previously evaluated in the North Central Roseville Specific Plan (NCRSP) EIR (certified May 31, 1990, SCH No. 88053010), and identified in the associated NCRSP Specific Plan. Construction of the Courts at Gibson Park Frontage Improvement Project is within the scope of the project covered by the NCRSP Final EIR. As discussed in the NCRSP EIR, the EIR provides environmental analyses of community infrastructure and facilities, including parks, pedestrian bridges, and bike trails, to the extent applicable. Because the project is consistent with the NCRSP Final EIR and Specific Plan, no new effects would be expected to occur and all applicable mitigation measures from the NCRSP EIR will be implemented during the design and construction of The Courts at Gibson Park Frontage Improvement Project. As such, no additional environmental documentation is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

5. Support community engagement and advocacy

6. Deliver exceptional City services

Respectfully Submitted,
Josh Cervantes, Park Development Project Manager

Jill Geller, Parks Recreation and Libraries Director

ATTACHMENTS:

1. The Courts at Gibson Park Frontage Improvement Project - Vicinity Map

2. Resolution 25-337

3. Agreement

4. Ordinance 7007

5. Bid Summary Sheet

6. letter of intent to Award - Gibson Frontage

REVIEWERS:

Josh Cervantes, Parks, Recreation, and Libraries Department - Park Development
Created/Initiated -
10/9/2025
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 10/9/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 10/16/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/21/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval -
10/27/2025

The Courts at Gibson Park
Frontage
Existing Pickleball Courts
Gibson Drive
Roseville Parkway
The Courts at Gibson Park
Frontage Improvement Project
Vicinity Map

RESOLUTION NO. 25-337

APPROVING AN AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND FRONTLINE GENERAL ENGINEERING CONSTRUCTION INC., AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, an Agreement for the Courts at Gibson Park Frontage Improvement Project, by and between the City of Roseville and Frontline General Engineering Construction Inc., has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said Agreement is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED by the City Council of the City of Roseville that the City Manager or his designee is authorized to approve change orders for the Project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

ORDINANCE NO. 7007

ORDINANCE OF THE COUNCIL OF THE CITY OF ROSEVILLE
AUTHORIZING CERTAIN AMENDMENTS TO THE FISCAL YEAR 2025-26

BUDGET AND DECLARING THIS ORDINANCE TO BE IMMEDIATELY

EFFECTIVE AS AN APPROPRIATION MEASURE

THE CITY OF ROSEVILLE ORDAINS:

SECTION 1. The City of Roseville Annual Budget, Fiscal Year 2025-26, is hereby amended as listed on the attached budget adjustment for the Courts at Gibson Park Frontage Improvement project.

SECTION 2. This ordinance is hereby declared to be an appropriation measure, immediately effective pursuant to the provisions of Section 5.03 of the Charter.

SECTION 3. The City Clerk is hereby authorized and directed to post a true copy of the foregoing ordinance in each of three (3) conspicuous locations in the City and she shall immediately after such posting enter in the ordinance book, under the record of the ordinance, a certificate under her hand stating the time and place of such publication by posting.

PASSED AND ADOPTED by the Council of the City of Roseville, this day of , 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

MAYOR
ATTEST:

City Clerk

REQUEST FOR BUDGET ADJUSTMENT
Updated 07/03/2025

Please complete the cells highlighted in yellow.

REQUESTER NAME & TITLE: FISCAL YEAR:

PREPARER NAME & TITLE: ORDINANCE:

DEPARTMENT/DIVISION:

EXPENDITURES/EXPENSES/TRANSFERS OUT
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

1012

6810

10001

170,000
Establish transfer out from General Fund Capital Reserve Fund to the General Fund for The Courts at Gibson Park
Frontage project (500465)
1001 6587 84001 500465 172,500 Increase expenditure budget - The Courts at Gibson Park Frontage

EXPENDITURES/EXPENSES/TRANSFERS OUT TOTAL 342,500

REVENUES/TRANSFERS IN
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION

1001

4810

10001

170,000
Establish transfer in to the General Fund from the General Fund Capital Reserve Fund for The Courts at Gibson Park Frontage project (500465)

1001

4480

58130

2,500 Increase budget for rental revenue received to be used for The Courts at Gibson Park Frontage project (500465)

REVENUES/TRANSFERS IN TOTAL 172,500

NET ADJUSTMENT 170,000

FUND BALANCE
ACCOUNT STRING BUDGET ($)
Fund Account Center Project Adjustment DESCRIPTION
1012 3601 00000 000000 (170,000) Decrease General Fund Capital Reserve Fund Fund Balance
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
3601 00000 000000
FUND BALANCE TOTAL (170,000)

Justification for Budget Adjustment:

The Parks, Recreation & Libraries Department (PRL) is requesting a budget adjustment to increase the project budget for The Courts at Gibson Park Frontage project (500465) in the amount of $172,500. The additional funds are needed to cover construction costs and includes a new ADA ramp and 8' wide sidewalks along Roseville Parkway and Gibson Drive that exceed the original budget. This budget adjustment will (1) transfer $170,000 out of the General Fund Capital Reserve Fund (1012) to the General Fund (1001) to cover the cost increase and (2) increase the General Fund revenue budget for rent received in the amount of $2,500. The revenue was received from a month-long rental of a small area in the parking lot from Circus Vargas's shows at the Galleria and has been assigned to help offset project costs. This budget adjustment will bring the total project expenditure budget to $622,500. 2025-26Joshua Cervantes, Park Development Project Manager Lisa Saunders, Management Analyst
Parks, Recreation & Libraries/Park Development

316 Vernon Street, Suite 400
Roseville, CA 95678

NOTICE OF INTENT TO AWARD

Date: September 23, 2025
To: All Proposers concerning The Courts at Gibson Park – Frontage Improvement Project - (IFB 13-176)

Subject: Notice of Intent to Award

For The Courts at Gibson Park – Frontage Improvement Project – Pending City Council Approval, The City of Roseville recommends awarding a contract to Frontline General Engineering Construction, Inc.

To inquire about this determination, please write to Park Development Project Manager Joshua Cervantes, at [email protected].

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.8
File #: 0704
Item ID: 2025-754

Title: Parks Contractor Pre-Qualifications
Contact: Tara Gee 916-774-5253 [email protected]

SUMMARY
Staff recommends approval of the pre-qualification process set forth by the California Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for the City's Parks, Recreation & Libraries Department capital projects to be bid and/or begin construction in the 2026 calendar year. Staff also recommends approval of the appeals process set forth in the Notice to Contractors, and to authorize the City Manager to appoint an Appeals Panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries, and one member of staff experienced in the public works bidding process. There is no direct fiscal impact in approving the pre-qualification and appeals process.

RECOMMENDATION
Staff recommends that the City Council:
1) Adopt a resolution to approve the pre-qualification process set forth in the attached California Department of Industrial Relations (DIR) publication, including the approval of the DIR uniform rating system and modified experience ratings, for the City's Parks, Recreational & Libraries Department capital projects to be bid and/or begin construction in the 2026 calendar year. 2) Approve the appeals process set forth in the attached Notice to Contractors. 3) Authorize the City Manager to appoint an appeals panel consisting of the Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

BACKGROUND
The City potentially will bid numerous Parks, Recreation & Libraries Department capital projects during the 2026 calendar year. These projects include new park projects and rehabilitation projects approved by Council through the Capital Improvement Program for FY2025-26 and FY2026-27.

Based on the need to more effectively and efficiently administer the construction of these projects, due to a narrower construction window in order to comply with regulatory guidelines such as storm water pollution and prevention, air quality, etc., recognizing there is more work than companies to perform the work, and an unstable construction environment that has affected the overall industry, it has become more challenging to attract qualified contractors. To address these concerns, staff has determined that it is best to pre-qualify all prime contractors seeking to bid on specific park projects.

History
In 1999, the Legislature enacted Section 20101 of the Public Contract Code to allow public agencies to require prospective bidders that wish to bid for public works projects to “pre-qualify” for the right to bid. To ensure objectivity, the California Department of Industrial Relations prepared a questionnaire and pre-

qualification forms for contractor pre-qualifications. While not mandatory that the City use these forms, such forms provide comprehensive guidance and are intended to meet all legal requirements relating to contractor compliance with apprenticeship programs and prevailing wage laws, occupational safety and health laws and other labor laws.

The Notice to Contractors regarding the pre-qualifications process is also attached.

This pre-qualification process has been utilized since 2013. The pre-qualification process has proven to be effective, and staff was able to shorten the bidding period because the pre-qualification advertisement had already been completed. Through this process, numerous contractors have been pre-qualified to bid park projects and the bids received have been competitive.

Rating System
The forms establish a uniform scoring system and allocate points for responses. A minimum rating will be required for a contractor to be deemed pre-qualified to bid. The standards set forth by the rating system consider minimum standards of bidders to include “trustworthiness, quality, fitness, capacity and experience”.

Appeals Process and Appointments
Public Contract Code Section 20101 also requires that the City establish a process that will allow prospective bidders to dispute their pre-qualification ratings prior to the closing time for receipt of bids.

Included in this resolution, staff proposes an appeals process for the City Council’s approval. This proposal is substantially similar to the process suggested by the DIR.

Where a timely and completed application results in a rating below what is necessary to pre-qualify, the contractor will be allowed to submit a written appeal within ten (10) working days of notification of their rating. If a contractor gives the required written notice of appeal and requests a hearing, the hearing will be conducted no more than ten (10) working days after receipt of notice.

The Appeals Board will be comprised of the Assistant City Manager, the Director of Parks, Recreation & Libraries and one staff member who has a professional understanding of public works bidding/projects and can assess the responses of the applicants. Examples of potential designees could include interdepartmental peers. No formal rules of evidence or similar procedures shall apply to the hearing, but the contractor will be given the opportunity to present information and reasons in opposition to the rating.

The Appeals Panel will render its decision within three (3) business days after the conclusion of the hearing and that decision will be final. Should one of the projects be in progress, the appeals process shall not halt that work. If the contractor successfully overturns a low rating, pre-qualifications shall apply to the remaining yet-to-be-bid projects.

FISCAL IMPACT
There is no direct fiscal impact in approving the pre-qualification and appeals process. It is expected that the adoption of this process and the resolution will garner similar results experienced in previous years and will attract qualified bidders, resulting in the best value for the City.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct

or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The approval of the prequalification and appeals processes meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

2. Remain fiscally responsible in a changing world

4. Invest in well-planned infrastructure and growth

6. Deliver exceptional City services

Respectfully Submitted,
Tara Gee, Park Planning and Development Manager

Jill Geller, Parks Recreation and Libraries Director

ATTACHMENTS:

1. Resolution 25-348

2. Pre-quals Notice To Contractors - 2026

3. fillable blank questionaire - Prime Contractors Only

4. Part 3_Experience-r1

5. DIR Publication

REVIEWERS:

Tara Gee, Parks, Recreation, and Libraries Department - Park Development Created/Initiated - 10/9/2025 Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 10/9/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 10/16/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/23/2025 Ryan DeVore, City Clerk Department Approved - 10/23/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Clerk Department Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

RESOLUTION NO. 25-348

APPROVING THE PRE-QUALIFICATIONS PROCEDURE FOR CERTAIN PARKS,

RECREATION & LIBRARIES PROJECTS AND APPROVING THE ADMINISTRATIVE

HEARING PROCESS FOR APPEALS

WHEREAS, California Public Contract Code Section 20101 authorizes public agencies to require prospective bidders that wish to bid for public works projects to “prequalify” for the right to bid; and

WHEREAS, the City of Roseville intends to bid out numerous parks and recreation capital projects during the calendar year; and

WHEREAS, in order to more effectively and efficiently administer the construction of these projects, staff has determined that it would be in the City’s best interests to pre-qualify all contractors seeking to submit bids for these projects; and

WHEREAS, Public Contract Code Section 20101 expressly authorizes the Department of Industrial Relations (DIR) to create model prequalification forms for the use by public entities utilizing the prequalification process, and the DIR has established such model forms; and

WHEREAS, Public Contract Code Section 20101 also requires public agencies to adopt an administrative hearing procedure allowing prospective bidders to challenge their pre- qualification scores; and

WHEREAS, the City Council has reviewed the DIR model forms, the DIR uniform rating system, and the appeals process proposed by the Parks, Recreation and Libraries Department (hereinafter, “Parks”); and

WHEREAS, by utilizing the prequalification process pursuant to Public Contract Code Section 20101 and the DIR model forms, the City of Roseville will maximize its compliance with current State law while attracting the most qualified, trustworthy, fit, experienced, and competent bidders when using the prequalification process.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Roseville that it hereby approves use of the prequalification process for the certain Parks, Recreation & Libraries projects identified in this Resolution.

BE IT FURTHER RESOLVED by the City Council that the Parks, Recreation & Libraries Director is hereby authorized to implement a contractor prequalification procedure for prospective bidders for these, which procedure shall be based upon the DIR model prequalification forms and the DIR uniform rating system.

BE IT FURTHER RESOLVED by the City Council that the administrative hearing process proposed by the Parks, Recreation & Libraries Department for prequalification appeals is hereby approved.

BE IT FURTHER RESOLVED by the City Council that the City Manager is hereby authorized to appoint an Appeals Panel consisting of one Assistant City Manager, the Director of Parks, Recreation & Libraries and one member of staff experienced in the public works bidding process.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of __________________________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

___________________________
City Clerk

www.roseville.ca.us

November 6, 2025

NOTICE: Pre-Qualification for Construction of Park, Recreation & Facilities for 2026

To Whom It May Concern:

General Information
Roseville is an incorporated city with a population of over 150,000 residents, located on Interstate 80, approximately 15 miles northeast of Sacramento, California and continues to grow. At build out, the parks system would include over 140 parks.

Notice
Notice is hereby given that the City of Roseville, Parks, Recreation & Libraries Department is hereby pre- qualifying all bidders for the park, recreation & libraries construction of, new and rehabilitation, projects.

For an example list of potential projects, see www.roseville.ca.us/parksintheworks

After the pre-qualification process has been completed, the City will issue a Notice to Contractors for each of these projects to pre-qualified Contractors. It is mandatory that all Primary Contractors who intend to submit a bid(s) for any of these projects shall fully complete the pre-qualification questionnaire, provide all materials requested herein, and be approved by the City of Roseville to be on the final qualified bidders’ list. Subcontractors of any trade are not required to be pre-qualified.

Please note the following:
• The process includes three parts. Contractors must qualify for all items noted in Part I including financial solvency, and receive a minimum rating score in each of the following:

o Organizational Structure, History
o Safety
o Park Experience within the last three (3) years
o Interview with Past Project Contacts (Randomly chosen)

• If a company is a certified Small Business Enterprise, Minority Business Enterprise or Women - owned Business Enterprise, a financial statement is not required, however, a copy of the qualifying certificate and a notation in the submittal as to the business status must be included and noted.
• All contractors must register with the Department of Industrial Relations (DIR) in order to work on public works projects. Contractors submitting for this pre-qualification must attach a copy of the DIR registration as verification of compliance.
• No bid will be accepted from a Contractor that has failed to comply with these requirements.

Answers to questions contained in the attached questionnaire, information about current bonding capacity, notarized statement from surety, and the most recent reviewed or audited financial statements, with accompanying notes and supplemental information, are required. Information provided in the questionnaire related to project experience shall be specific to park and recreation facility construction projects. The City of Roseville will use these documents as the basis of rating Contractors in respect to the size and scope of contracts upon which each Contractor qualified to bid. The City of Roseville reserves the right to check other sources available. The City of Roseville’s decision will be based on objective evaluation criteria.

Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, CA 95678

www.roseville.ca.us

While it is the intent of the pre-qualification questionnaire and documents required therewith to assist the City of Roseville in determining bidder responsibility prior to the submission of bids and to aid the City of Roseville in selecting the lowest responsible bidder, neither the fact of pre-qualification, nor any pre- qualification rating will preclude the City of Roseville from a post-bid consideration and determination of whether a bidder has the quality, fitness, capacity and experience to satisfactorily perform the proposed work, and has demonstrated the requisite trustworthiness.

A Contractor may be found not pre-qualified for bidding on a specific park contract to be let by the City of Roseville, or on all park construction contracts to be let by the City of Roseville, until the Contractor meets the City of Roseville’s requirements. In addition, a Contractor may be found not pre -qualified for either:
1) Omission of requested information,
2) A determination of a risky or questionable financial solvency status; or 3) Falsification of information.

Contractor Registration: Effective March 1, 2015, no contractor may be listed on a bid proposal for a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. Effective April 1, 2015, no contractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

City of Roseville Reservation of Rights
The City of Roseville reserves the right to adjust, increase, limit, suspend or rescind the pre -qualification rating based on subsequently learned information. Contractors who are thereafter disqualified will be notified and given an opportunity for a hearing consistent with the hearing procedures described for appealing a pre-qualification rating.

The City of Roseville reserves the right to waive minor irregularities and omissions in the information contained in the pre-qualification application submitted, to make all final determinations, and to determine at any time that the pre-qualification procedures will not be applied to a specific future park project.

The City of Roseville will refuse to grant pre-qualification where the requested information and materials are not provided or not provided by the due date noted below. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application, but reapplication for a later project is permitted. The closing time for all bids will not be changed to accommodate supplemental or incomplete submissions, or late submissions.

The City of Roseville may elect to randomly interview selected references from at least two (2) completed park projects. The City of Roseville will conduct those interviews. No action on the Contractor’s part is necessary.

The City of Roseville cannot guarantee that all projects listed will be constructed this calendar year.

Submittal Due Date and Address
The last date to submit a pre-qualification package is 3:00 p.m., December 1, 2025.

The pre-qualification packages should be submitted under seal and marked “CONF IDENTIAL” with the title “PARKS PRE-QUALIFICATIONS SUBMITTAL” to the City Clerk’s Office at 311 Vernon Street, Roseville, CA 95678. All submittals must be made at the City Clerk’s Office. Faxed submissions will not be accepted.

Contractors may submit pre-qualification packages during regular working hours on any day that the offices of the City Clerk are open. We recommend calling the Clerk’s Office first before hand-delivering.

Contractors who submit a complete pre-qualification package will be notified of their qualification status between fifteen (15) and twenty (20) business days after submission deadline of the information.

Reviews will begin the first business day after the submission deadline.

www.roseville.ca.us
Public Records
The pre-qualification packages (questionnaire answers and financial statements) submitted by Contractors are not public record and are not open to public inspection. All information will be kept confidential to the extent permitted by law. However, the contents may be disclosed to third parties for purposes of verification, or investigation of substantial allegations, or in the appeal hearing. State law requires that the names of contractors applying for pre-qualification status shall be public record subject to disclosure, and the first page of the questionnaire will be used for that purpose.

Financial Solvency
In lieu of submitting financial statements, the City will conduct credit checks through a third party (one of the top three credit rating agencies). A score of 650 or less will be subject to additional review and may be grounds for disqualification. Submission of the questionnaire is an acknowledgement that a credit report of the company’s financial standing will be obtained. Therefore, financial statements submitted as a part of this questionnaire are not required.

Execution of Questionnaire
Each questionnaire must be signed under penalty of perjury in the manner designated at the end of the form, by an individual who has the legal authority to bind the Contractor on whose behalf that person is signing. If any information provided by a Contractor becomes inaccurate, the Contractor must immediately notify the City of Roseville and provide updated accurate information in writing, under penalty of perjury.

Essential qualifications (Part I): all requirements must be met before Parts II and III are reviewed. See

documentation included as noted in each question.

Each Section has a minimum rating score and all minimum ratings must be met or exceeded in order to be pre-qualified.

Appeals Process
Where a timely and completed application results in a rating below that necessary to pre -qualify, an appeal can be requested. There is no appeal from a finding that a Contractor is not pre-qualified because of an incomplete or late application. A Contractor may appeal the City of Roseville’s decision with respect to its request for pre-qualification, and request a hearing, by giving written notice of appeal to the Parks, Recreation & Libraries Director, along with a complete written description of all factual and legal bases for the appeal, no later than ten (10) business days after the date of the written notice of its qualification status from the City. Appeals should be delivered to 316 Vernon Street Suite 400 Roseville, CA 95678 Attn: Parks, Recreation & Libraries Director. Unless a Contractor files a timely appeal, the Contractor waives any and all rights to challenge the qualification decision of the City of Roseville, whether by administrative process, judicial process or any other legal process or proceeding.

If the Contractor gives the required notice of appeal and requests a hearing, the hearing shall be conducted so that it is concluded no later than ten (10) business days after the City of Roseville’s receipt of the notice of appeal. The hearing shall be an informal process conducted by a panel to whom the City Manager has delegated responsibility to hear such appeals (the “Appeals Panel”). At or prior to the hearing, the Contractor shall be advised of the basis for the City of Roseville’s pre-qualification determination. The Contractor will be given the opportunity to present evidence and arguments in opposition to the pre-qualification determination. Within three (3) business days after the conclusion of the hearing, the Appeals Panel will render its decision in writing. It is the intention of the City of Roseville that the date for the submission and opening of bids will not be delayed or postponed to allow for completion of an appeal process.

Cancellation of Process

The City may cancel the prequalification process at any time, even after receiving and scoring applications. If the prequalification process is cancelled, the normal competitive bidding rules will apply.

The City assumes no liability for the cost a prospective contractor may have incurred by submitting an application for prequalification, and the submittal of a prequalification application is a waiver to claim any such cost or losses due to cancellation of the process.

www.roseville.ca.us

Additional information may be obtained by contacting Tara L. Gee, Park Planning & Development Superintendent at the Roseville Parks, Recreation & Libraries Department at 916-774-5253.

Please be assured that all submittals will be fully and objectively considered. We appreciate your interest in becoming partners with the City of Roseville.

Thank You,

Tara L. Gee
Park Planning & Development Manager

Attachments: Contact Information
Pre-Qualifications Questionnaire
Part I: Essential Requirements for Qualification
Part II: Organization, History, Organizational Performance, Compliance with Civil and Criminal Laws Part III: Recent Construction Projects Completed (Note: Ensure projects listed are park & recreation projects)

�
R6sE'VILLE
( .i\ Llf() R NI ,<\
Parks, Recreation & Libraries
316 Vernon Street, Suite 400
Roseville, CA 95678

CONTACT INFORMATION
Firm Name: _____________________ _
(as it appears on license)
Check One: _ Corporation _ Partnership _ Sole Propriety Contact person: ____________________ _
Phone #: Email: ----------- -----------------
If firm is a sole proprietor or partnership:

Owner (s) of Company
Contractor's License(s):
(list all licenses held)
_ ( Check if you are a ) Certified Small Business Enterprise/Woman-owned Business Enterprise/Minority Business Enterprise
_ All contractors and identified ·subcontractors must register with the Department of Industrial Relations (DIR) in order to work on public projects. Contractors and subcontractors submitting for this pre-qualification must attach a copy of the DIR registration as verification of compliance. * Applies to identified Subcontractor trades (Grading/Underground; Concrete, Electrical, Landscape/irrigation, Building)
Address:

**In lieu of the above, credit reports will be obtained for all submissions except SBE/MBE/WBE.

PART II. ORGANIZATION, HISTORY, ORGANIZATIONAL PERFORMANCE,

COMPLIANCE WITH CIVIL AND CRIMINAL LAWS
A. Current Organization and Structure of the Business
For FirDls That Are Corporations:
la. Date incorporated : ___ _
1 b. Under the laws of what state: __ _
le. Provide all the following infonnation for each person who is either (a) an officer of the corporation (president, vice president, secretary, treasurer), or (b) the owner of at least ten nercent o
Name
fh . ' tok t e comoratton s s C •
Position Years with Co. % Ownership
ld. Identify every construction finn that any person listed above has been associated with (as owner, general partner, limited partner or officer) at any time during the last five years.

NOTE: For this question, "owner" and "partner" refer to ownership often per cent or more of the business, or 10 per cent or more of its stock, if the business is a corpora hon.

Person's Name Construction Finn
For Firn1s That Arc Partnerships:
1 a Date of formation: --------
lb. Under the laws of what state: ----
Dates of Person's Participation
with Finn
1 c. Provide all the following information for each partner who owns 10 per cent or more of the finn.

Name Position Years with Co. %Ownership
10

Pre-Qualifications Experience
Part III: Recent Construction Experience Completed
The required projects to be listed shall be a minimum of six (6) parks construction projects, completed within the last 3 years. Projects must be a park or a part of a park constructed for a public agency.

School and institutional projects would not be considered a new park and recreation project. No more than three (3) park rehabilitation projects can be applied as part of the six (6) required parks construction projects. This applies to general, landscape and identified subcontractors. Use separate sheets of paper that contain the following information:
___ Public Park ___ School/Institution ___ Private
Project Name: __________________________________
Location: ______________________________________
Owner: _______________________________________
Owner Contact (Name and current phone number): __________________________________________ Architect/Engineer: _____________________________
Architect/Engineer Contact (Name and current phone number):
____________________________________________________________________________________ Construction Manager (Name and current phone number):
____________________________________________________________________________________ Description of Project/Scope of Work Performed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Original Contract Amount: $_____________________ Total Contract Amount: $___________________ # of Change Orders: ____________ Total Value of Approved Change Orders: $_____________________ Original Scheduled Completion Date: _____________ Time Extensions Granted (# of days) __________ Actual Date of Completion: ____________________________

Continued on next page

I, the undersigned, certify and declare that I have read all of the foregoing answers to this prequalification questionnaire and know their contents. The matters stated in the questionnaire answers are true of my own knowledge and belief, except as to those matters stated on information and belief, and as to those matters I believe them to be true. I declare under penalty of perjury under the State of California, that the foregoing is correct.

Dated: _____________ _______________________________________________________ (Name)

Pre-Qualifications Experience Ratings
Part III: Recent Construction Experience Completed
The required projects to be listed shall be up to six (6) parks and recreation new construction projects, completed within the last 3 years. Projects must be a park or a part of a park constructed for a public agency. School and rehabilitation projects would not be considered a new park and recreation project.

These can be applied as part of the three (3) largest completed projects in addition to the six (6) required. This applies to general, landscape and subcontractors. Use separate sheets of paper that contain the following information:
___ Public Park (10 pts per park) ___ School/Institution (5pts per) ___ Private (2 pts per) Project Name: __________________________________
Location: ______________________________________
Owner: _______________________________________
Owner Contact (Name and current phone number): __________________________________________ Architect/Engineer: _____________________________
Architect/Engineer Contact (Name and current phone number):
____________________________________________________________________________________ Construction Manager (Name and current phone number):
____________________________________________________________________________________ Description of Project/Scope of Work Performed:
_____________________________________________________________________________________ _____________________________________________________________________________________ _____________________________________________________________________________________ Original Contract Amount: $_____________________ Total Contract Amount: $___________________ # of Change Orders: ____________ Total Value of Approved Change Orders: $_____________________ Original Scheduled Completion Date: _____________ Time Extensions Granted (# of days) __________ Actual Date of Completion: ____________________________ On Budget (10 pts per project) On Time (10 pts per project) Non-Owner generated change orders: 5 or less (10 pts per project); 6 to 9 (1 pt per project); 10+ (0 pts per project)
Minimum Points to be pre-qualified (240 points)

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.9
File #: 0704-01
Item ID: 2025-756

Title: Riego Creek Park Turf Conversion - Notice of Completion Contact: Heather Buck 916-774-5254 [email protected]

SUMMARY
Staff recommends approval of the Notice of Completion for the Riego Creek Turf Conversion Project. The total cost of the construction contract with Brightview Landscape Development, Inc. is $288,685. Funding for this project was included in the Neighborhood Park - West Roseville Specific Plan Fund.

RECOMMENDATION
Staff recommends that the City Council adopt the attached resolution accepting the Riego Creek Turf Conversion Project as complete and authorizing the Parks, Recreation & Libraries Director to execute the Notice of Completion.

BACKGROUND
The Riego Creek Park Turf Conversion Project is located on the 12.15-acre park site off North Hayden and Holt Parkways, adjacent to Riego Creek Elementary in the Fiddyment Farm area of West Roseville. This project included converting two landscaped areas along North Hayden Parkway to turf.

In accordance with City specifications, the contractor shall guarantee the installation of these improvements for a period of twelve (12) months from the date of this Notice of Completion.

FISCAL IMPACT
Funding for the construction of this project was included in the Neighborhood Park - West Roseville Specific Plan Fund.

ENVIRONMENTAL REVIEW
Development of the F-51 Neighborhood Park site was previously evaluated in the West Roseville Specific Plan (WRSP) EIR (certified February 2004 and SCH No.2002082057) and identified in the associated West Roseville Specific Plan. As proposed, construction of the F-51 Neighborhood Park is within the scope of the project covered by the WRSP EIR. As discussed in the Specific Plan EIR, the EIR provides environmental analyses of community infrastructure and facilities, including parks, pedestrian bridges, and bike trails, to the extent applicable. Because the project is consistent with the WRSP EIR and Specific Plan, no new effects would be expected to occur and all applicable mitigation measures from the WRSP EIR will be implemented during the design and construction of the F-51 Neighborhood Park. Because the proposed project meets the requirements identified in Section 15183 of the State CEQA Guidelines, no additional CEQA review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

5. Support community engagement and advocacy

6. Deliver exceptional City services

Respectfully Submitted,
Heather Buck, Senior Park Development Project Manager

Jill Geller, Parks Recreation and Libraries Director

ATTACHMENTS:

1. Resolution 25-339

2. NOC Exhibit

3. Riego Creek Park - Vicinity Map

REVIEWERS:

Heather Buck, Parks, Recreation, and Libraries Department - Park Development
Created/Initiated -
10/10/2025
Tara Gee, Parks, Recreation, and Libraries Department - Park Development Approved - 10/13/2025 Jill Geller, Parks, Recreation, and Libraries - All Approved - 10/16/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/22/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/22/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/22/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

RESOLUTION NO. 25-339

ACCEPTING THE PUBLIC WORK KNOWN AS RIEGO CREEK PARK TURF CONVERSION PROJECT, APPROVING THE “NOTICE OF COMPLETION”, AND

AUTHORIZING THE PARKS, RECREATION AND LIBRARIES DIRECTOR TO EXECUTE

SAID NOTICE ON BEHALF OF THE CITY OF ROSEVILLE

BE IT RESOLVED by the City Council of the City of Roseville as follows:

1. The “Notice of Completion” on file in the City Clerk’s Department relative to that public work known as Riego Creek Park Turf Conversion Project, has been approved and the public work accepted.

2. The Parks, Recreation and Libraries Director is hereby authorized and directed to execute said Notice on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ____ day of _____________________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

_________________________________
City Clerk

RECORDING REQUESTED BY AND WHEN
RECORDED MAIL TO:

CITY
CLERK

CITY OF ROSEVILLE
311 VERNON STREET
ROSEVILLE, CA 95678
Exempt
from recording fees
Pursuant to Gov’t Code §27383
NO

TICE OF COMPLETION
N
OTICE IS HEREBY GIVEN that the public work of improvement known as the Project was completed and
accepted by the City of Roseville on . The location is situated in the City of Roseville, County of Placer, State of California and is indicated on the attached map, marked as Exhibit “A” and incorporated herein by this reference. The real property herein described is owned by the City of Roseville, 311 Vernon Street, Roseville CA 95678.

The direct/general contractor on said project was .

The surety on said project was
.
___________________________________
Cit
y of Roseville
Owner
ATTEST:
________________________________
_
Carmen Avalos, City Clerk

State of California )
County of Placer )

I, , being first duly sworn, depose and say: I am the of the City of Roseville, a municipal corporation in the State of California, owner of the property described in the above Notice. I am duly authorized to make this verification for and on behalf of the City of Roseville. I have read the Notice of Completion and know its contents and the facts stated therein are true.

___________________________________

City of Roseville

State of California )
County of Placer )
Subscribed and sworn to (or affirmed) before
me on this _ ____
day of ,
20 ___,
proved to me on the basis of satisfactory
evidence to be the person(s) who appeared
before me.

____________________________________
Place Notary Seal and/or Stamp Above Signature of Notary Public A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.

HOLT PW
N
HAY
DEN P
W

HOLT PW
³
Riego Creek Park
APN: 496-020-094

PROJECT SITE
The project scope of work includes converting two landscaped areas along North Hayden Parkway to turf.

Exhibit A
Riego Creek Park Turf Conversion
2800 North Hayden Parkway, Roseville, CA 95747

Riego Creek Park
Vicinity Map

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.10
File #: 0203-02
Item ID: 2025-745

Title: Fleet Services Parts - Sole Source Purchase Order Contact: Josh Brooks 916-746-1731 [email protected]

SUMMARY
Staff recommends approval of a sole source purchase order with One Source Parts LLC in the amount of $120,000 for the purchase of refuse truck parts. One Source Parts LLC is the sole authorized provider of many of the parts used on the City's fleet of Bridgeport refuse trucks. These parts are crucial in the maintenance of the City’s growing refuse fleet. Funding for these parts will come from the Fleet Services Fund budget.

RECOMMENDATION
Staff recommends that the City Council approve a sole source purchase order with One Source Parts, LLC for the procurement of critical parts used to maintain the City’s refuse fleet.

BACKGROUND
As the City continues to grow, the demand on the refuse fleet has increased significantly. Higher service volumes result in greater maintenance and repair needs to keep pace with this demand. One Source Parts LLC is the sole manufacturer and distributor of parts for the City's Bridgeport refuse equipment. This sole source agreement is necessary to keep the fleet of refuse trucks running.

FISCAL IMPACT
The total amount requested for this sole source agreement is $120,000. Funding will come from the Fleet Services Fund budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378.

Approval of a sole source purchase order meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Josh Brooks, Fleet Services Parts Buyer

Jason Shykowski, Public Works Director

ATTACHMENTS:

1. Sole Source Form

REVIEWERS:

Josh Brooks, Public Works Department - Fleet Created/Initiated - 10/3/2025 Brandy LeBeau, Public Works Department - Fleet Approved - 10/13/2025 Jason Shykowski, Public Works Department - All Approved - 10/13/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/22/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Clerk Department Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.11
File #: 0203-02
Item ID: 2025-758

Title: Public Safety Vehicle Parts and Services – Contract Purchase Agreement Contact: Lea Schroeder 916-774-5503 [email protected]

SUMMARY
Staff recommends approval of a contract purchase agreement utilizing Placer County’s contract# SCN108420 for one year from October 1, 2025, to September 30, 2026, with LEHR Upfitters OpCo LLC dba LEHR. This contract will provide upfitting services for public safety vehicles, which includes the materials and labor needed to provide features not available directly from the vehicle manufacturers. The total cost of parts and services during the contract period will not exceed $1,000,000. Funding for the LEHR contract purchase agreement is included in the FY2025-26 Fleet Replacement Fund budget and will be recommended in the proposed FY2026-27 budget.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution to approve a contract purchase agreement (3005069) with LEHR Upfitters OpCo LLC dba LEHR to provide public safety vehicle parts and services to upfit vehicles, and authorize the City Manager to execute the agreement.

BACKGROUND
The Public Works Department's Fleet Services Division purchases vehicles that require upfitting before being placed into service. Upfitting a vehicle is the process of installing additional features and accessories on a factory vehicle to assist in the City department’s day-to-day operations. The supplies needed for each vehicle can include items like light bars, strobe lights, sirens, push bumpers, gun locks, flashing lights, decals, partitions, center consoles, computer stands, cameras, wiring, and mounting brackets.

The Placer County contract# SCN108420 for public safety vehicle parts and services was competitively bid in 2025 with a one-year contract. The contract allows other agencies to use it for the purchase of similar unfitting needs. Doing so saves the City time and effort, and provides competitive pricing due to the economy of scale a multi-agency contract can provide.

FISCAL IMPACT
The total cost for public safety parts and services included in the contract renewal for this year will not exceed $1,000,000. Funding for the LEHR contract purchase agreement is included in the FY2025-26 Fleet Replacement Fund budget and will be recommended in the proposed FY2026-27 budget.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) does not apply to activities that will not result in a direct or reasonably foreseeable indirect physical change in the environment or is otherwise not considered a project as defined by CEQA Statute §21065 and CEQA State Guidelines §15060(c)(3) and §15378. The purchase of parts and services meets the above criteria and is not subject to CEQA. No additional environmental review is required.

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

6. Deliver exceptional City services

Respectfully Submitted,
Lea Schroeder, Management Analyst

Jason Shykowski, Public Works Director

ATTACHMENTS:

1. Resolution 25-340

2. 3005069_LEHR Upfitters OpCo LLC dba LEHR

REVIEWERS:

Lea Schroeder, Public Works Department - Fleet Created/Initiated - 10/13/2025 Brandy LeBeau, Public Works Department - Fleet Approved - 10/13/2025 Jason Shykowski, Public Works Department - All Approved - 10/13/2025 Gretchen Hakala, City Clerk Department Approved - 10/14/2025 Kelly Aye, City Attorney Department Approved - 10/21/2025 Katrina Six, City Clerk Department Approved - 10/22/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/23/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

RESOLUTION NO. 25-340

APPROVING A CONTRACT PURCHASE AGREEMENT, BY AND BETWEEN THE CITY

OF ROSEVILLE AND LEHR UPFITTERS OPCO LLC DBA LEHR, AND AUTHORIZING

THE CITY MANAGER TO EXECUTE IT ON BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a contract purchase agreement (3005069) to provide public safety vehicle parts and services to upfit vehicles, by and between the City of Roseville and LEHR Upfitters OpCo LLC dba LEHR, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said agreement is hereby approved and the City Manager is authorized to execute it on behalf of the City of Roseville.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

Contract Purchase Agreement 3005069
Supplier Details:

Company LEHR Upfitters OpCo LLC dba LEHR
Contact Steve Adair
Address 631 North Market Blvd
Sacramento, CA 95834
Submit your response to:

Company City of Roseville
Contact Tiffany Valdez
Address Purchasing Division
311 Vernon St
Roseville, CA 95678
Phone (916) 746-1109
Fax (916) 746-1115
E-mail [email protected]
This Contract Purchase Agreement is sent for your review and acceptance. Notify the Buyer via email of any needed changes to the company name, address, and contact information. The Buyer will update the agreement prior to you signing the document.

Return signed copies of the agreement to the Buyer noted on the agreement. Alterations or modifications to the agreement are not allowed. Upon receipt of all necessary documents, the City will sign the agreement and return a fully executed copy to you. Receipt of the signed copy will be your notice to proceed with the work in accordance with the terms and conditions of the agreement. Work must not begin until the contract has been fully executed.

The following guidelines must be followed for the signature block on the agreement:

Sole proprietorship - By owner
Partnership - Any general partner
Corporation - Two options:
(1) A signature from the President and the corporate seal; OR (2) One signature from the Chairman of the Board, President, or any Vice President AND one signature from the Secretary, any Assistant Secretary, Chief Financial Officer, or any Treasurer or Assistant Treasurer of the corporation
*General Manager, Office Manager and/or Sales Manager are not corporate officer titles. The agreement will be rejected if not signed in accordance with these guidelines.

Insurance requirements:

The City's insurance requirements are referenced on Attachment A of the agreement. By signing the agreement, you are confirming that your company has the minimum insurance limits required. 1 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069
Agreement 3005069
Agreement Date 07-OCT-2025
Revision 0
Agreement Amount 1,000,000.00 USD
Invoice To City of Roseville
Accounts Payable
311 Vernon St
ROSEVILLE CA 95678
Supplier LEHR Upfitters OpCo LLC dba LEHR
631 North Market Blvd
Sacramento, CA 95834
Phone:

Fax:

Email:
(916) 774-5488
(916) 784-3796
[email protected]
Phone:

Fax:

Email:
(916) 242-7461
()
[email protected]
Description of
Labor,
equipment
and/or materials

VENDOR SHALL PROVIDE EMERGENCY RESPONSE VEHICLE EQUIPMENT, SUPPLIES AND INSTALLATION SERVICES ON AN AS-­NEEDED BASIS FOR THE

CITY OF ROSEVILLE'S FLEET SERVICES DIVISION UTILIZING PLACER COUNTY CONTRACT #SCN108420. ALL WORK MUST BE QUOTED AND APPROVED IN ADVANCE BY AN AUTHORIZED MEMBER OF THE FLEET SERVICES DIVISION.

PLEASE CONTACT PETER BREVIK AT 916-746-1754 OR BY EMAIL AT [email protected] FOR QUESTIONS REGARDING THIS AGREEMENT. **Total cost listed is an approximation only. The City does not guarantee whatsoever the actual value of this agreement.

Customer # Supplier # Payment Terms Freight Terms FOB Shipping Method 10020 Net 30 Freight on Board at the destination Destination Best Method Start Date End Date Confirm To
01-Oct-2025 30-Sep-2026 Tiffany Valdez Phone 1-916-746-1109 Attention: Total Cost not to exceed the agreement amount without prior approval of the Purchasing office.

2 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

Contract Terms and Conditions

1. To the fullest extent allowed by law, Contractor shall defend, indemnify, and save and hold harmless City, its officers, agents, employees and volunteers from any claims, suits or actions of every name, kind and description brought forth, or on account of, injuries to or death of any person (including but not limited to workers and the public), or damage to property, resulting from or arising out of Contractor's willful misconduct or negligent act or omission while engaged in the performance of obligations or exercise of rights created by this Agreement, except those matters arising from City's sole negligence or willful misconduct. The parties intend that this provision shall be broadly construed. Contractor's responsibility for such defense and indemnity obligations shall survive the termination or completion of this Agreement for the full period of time allowed by law. The defense and indemnity obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement.

2. Contractor is an independent contractor, and shall not be considered an officer, agent or employee of the City.

3. Without the written consent of the City, this Agreement is not assignable by Contractor either in whole or in part.

4. Time is of the essence of this Agreement.

5. At any time during the term of this Agreement, the City has the right to terminate this Agreement, provided Contractor is given thirty (30) days written notice. City's termination shall be without further liability to City; however, Contractor shall be entitled to all costs reasonably incurred prior to the date of termination. Contractor acknowledges that City may terminate this Agreement should funds not be appropriated by its governing body to continue services under this Agreement.

6. This Agreement may only be amended or modified in writing. It is integrated and contains the complete understanding of the parties.

7. All equipment, supplies and services sold to the City of Roseville shall conform to the general safety orders of the State of California.

8. Unless notified to the contrary, in writing, the City assumes that the Contractor has accepted the work in accordance with the plans and specifications (if any) and agrees to do the work in compliance with this Agreement.

9. All fair employment practices must be adhered to. In addition, if the project referenced on this service agreement is a Public Works project, all prevailing wage laws must be complied with. For prevailing wage contracts over $25,000, copies of certified payroll must be submitted with invoices. Prevailing wage rates may be obtained from the State Department of Industrial Relations and/or the following website address: http://www.dir. ca.gov/dlsr/DPreWageDetermination.htm. In compliance with Labor Code Section 1773.2, as may be amended from time to time, Contractor shall cause a copy of this website to be posted at each jobsite, as applicable.

10. Contractor agrees to the below insurance requirements:
a. Unless otherwise specified, the Contractor shall maintain the policies of insurance outlined in Attachment A, incorporated herein by this reference, in full force and effect during the term of this Agreement. The City of Roseville retains sole discretion in determining the types and proper levels of insurance coverage.
b. Form. Contractor shall submit a certificate evidencing such coverage for the period covered by this Agreement in a form satisfactory to Risk Management and the City Attorney, prior to undertaking any work hereunder. Any insurance written on a claims made basis is subject to the approval of Risk Management 3 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

and the City Attorney.
c. Additional Insureds. Contractor shall also provide a separate endorsement or section of the policy showing City, its officers, agents, employees, and volunteers as additional insureds for each type of coverage, except for Workers' Compensation. Such insurance shall specifically cover the contractual liability of Contractor. The additional insured coverage under the Contractor's policy shall be primary and noncontributory, as evidenced by a separate endorsement or section of the policy, and shall not seek contribution from City's insurance or self-insurance. In addition, the additional insured coverage shall be at least as broad as the Insurance Services Office (ISO) CG 20 01 Endorsement. Any available insurance proceeds in excess of the specified minimum insurance coverage requirements and limits shall be available to the additional insureds.

Furthermore, the requirements for coverage and limits shall be:
(1) the minimum coverage and limits specified in this Agreement; or (2) the full coverage and maximum limits of any insurance proceeds available to the named insureds, whichever is greater.
d. Cancellation/Modification. Contractor shall provide thirty (30) days written notice to City prior to cancellation or modification of any insurance required by this Agreement.
e. Umbrella/Excess Insurance. The limits of insurance required in this Agreement may be satisfied by a combination of primary and excess insurance. Any excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract) before City's own insurance shall be called upon to protect it as a named insured.
f. Subcontractors. Contractor agrees to include in its contracts with all subcontractors the same requirements and provisions of this Agreement, including the indemnity and insurance requirements, to the extent they apply to the scope of the subcontractor's work. Furthermore, Contractor shall require its subcontractors to agree to be bound to Contractor and City in the same manner and to the same extent as Contractor is bound to City under this Agreement.

Additionally, Contractor shall obligate its subcontractors to comply with these same provisions with respect to any tertiary subcontractor, regardless of tier. A copy of City's indemnity and insurance provisions will be furnished to the subcontractor or tertiary subcontractor upon request.
g. Self-Insured Retentions. All self-insured retentions (SIR) must be disclosed to Risk Management for approval and shall not reduce the limits of liability.

Policies containing any SIR provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City. City reserves the right to obtain a full certified copy of any insurance policy and endorsements. The failure to exercise this right shall not constitute a waiver of such right.
h. Waiver of Subrogation. Contractor hereby agrees to waive subrogation which any insurer of Contractor may acquire from Contractor by virtue of the payment of any loss under a Workers Compensation, Commercial General Liability or Automobile Liability policy. All Workers Compensation, Commercial General Liability and Automobile Liability policies shall be endorsed with a waiver of subrogation in favor of City, its officers, agents, employees and volunteers for all work performed by Contractor, its employees, agents and subcontractors. i. Liability/Remedies. Insurance coverage in the minimum amounts set forth herein shall not be construed to relieve Contractor of liability in excess of such coverage, nor shall it preclude City from taking such other actions as are available to it under any other provisions of this Agreement or law.

11. Contractor shall comply with all federal, state, and local laws and ordinances, including 4 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

but not limited to the City's storm water regulations, as may be applicable to the performance of services under this Agreement. Failure to comply with local ordinances may result in monetary fines and cancellation of this Agreement. Refer to www.roseville. ca.us/stormwater for links to more information on the City's storm water regulations.

12. In the event that the terms of any attachment or exhibit conflict with any terms of this Agreement, the terms of this Agreement shall control.

13. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. In the event that any signature is delivered by facsimile transmission or by e- mail delivery of a ".pdf" format data file, such signature shall create a valid and binding obligation of the party executing (or on whose behalf such signature is executed) with the same force and effect as if such facsimile or ".pdf" signature page were an original hereof.

14. If either party commences any legal action against the other party arising out of this Agreement or the performance thereof, the prevailing party in such action shall be entitled to recover its reasonable litigation expenses, including but not limited to, court costs, expert witness fees, discovery expenses, and attorneys' fees. Any action arising out of this Agreement shall be brought in Placer County, California, regardless of where else venue may lie. This Agreement shall be governed by and construed in accordance with the laws of the State of California.

15. This Agreement shall be binding upon the heirs, successors, executors, administrators and assigns of the respective parties hereto.

16. If any of the provisions contained in this Agreement are for any reason held invalid or unenforceable, such holding shall not affect the remaining provisions or the validity and enforceability of the Agreement as a whole.

17. For purposes of this Agreement, the terms "Contractor," "Consultant," and "Supplier" are used interchangeably.

18. If the project referenced on this agreement is a Public Works project, then the following shall apply: No contractor or subcontractor may work on a public works project unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. During the performance of this agreement, Contractor and its subcontractors shall have a continuing legal obligation to maintain current registration with the Department of Industrial Relations. Contractor is hereby notified that this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

19. Vehicles with a gross vehicle weight rating (GVWR) greater than 8,500 lbs. and light- duty package delivery vehicles operated in California may be subject to the California Air Resources Board (CARB) Advanced Clean Fleets regulations. Such vehicles may therefore be subject to requirements to reduce emissions and air pollutants. For more information, visit the CARB Advanced Clean Fleet webpage at https://ww2.arb.ca. gov/our-work/programs/advanced-clean-fleets.

20. Contractor/consultant's duties and services under this agreement shall not include preparing or assisting the public entity with any portion of the public entity's preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the public entity. The public entity entering this agreement shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project. Contractor/consultant's participation in the planning, discussions, or drawing of project plans or specifications, if any, shall be limited to conceptual, preliminary, or initial plans or specifications. Contractor/consultant shall cooperate with the public entity to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by contractor pursuant to this agreement.

21. If the project referenced on this agreement is a Public Works project, then the following 5 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

shall apply: Contractor must submit all claims as defined in and in accordance with the claim resolution process set forth in Section 9204 of the Public Contract Code. Each such claim must be sent to the City by registered mail or certified mail with return receipt requested and must contain reasonable documentation to support the claim. All claims must be received prior to acceptance of the work.

22. Contractor certifies that Contractor, its employees, directors, officers, agents, subcontractors, vendors, and volunteers are not presently debarred, excluded, suspended, declared ineligible, voluntarily excluded, or proposed for debarment, exclusion, suspension, or ineligibility by any federal, state, or local department or agency.

23. The Levine Act (Govt. Code, Section 84308) requires a Party (and its agent(s), if any) to a Proceeding before the City of Roseville that involves any action or consideration related to their contract, license, permit, or other entitlement for use, to disclose any campaign contributions made to City elected or appointed officers totaling more than $250 within the twelve (12) months prior to the City decision and while a proceeding is pending, and includes certain prohibitions on contribution activity thereafter. If applicable campaign contributions have been made by Contractor and/or its agent(s), Contractor is responsible for compliance, including for its disclosure obligations, if any, as further described at: https://www.roseville.ca.
us/government/departments/city_clerk/transparency/levine_act.

24. This Agreement may be amended via change order, but only if such change order is made in writing, approved by the City, and signed by both parties.

25. CONTRACTOR agrees to defend and indemnify CITY if, despite the parties intent and practice, any venue, agency, or court with competent jurisdiction determines that CONTRACTOR and/or any of its agents, officers, employees, volunteers, independent contractors, or subcontractors, are characterized as employee(s) of CITY.

CONTRACTOR and CITY agree that: (a) CONTRACTOR is free from the control and direction of CITY in connection with the performance of the work; (b) CONTRACTOR is providing services directly to CITY; (c) CONTRACTOR has and will maintain at all relevant times a business license; (d) CONTRACTOR maintains a business location that is separate from CITY; (e) CONTRACTOR is customarily engaged in an independently established business of the same nature as that involved in the work performed hereunder; (f) CONTRACTOR actually contracts with other businesses to provide the same or similar services and maintains a clientele without restrictions from CITY; (g) CONTRACTOR advertises and holds itself out to the public as available to provide the same or similar services; (h) CONTRACTOR provides its own tools, vehicles, and equipment to perform the services; (i) CONTRACTOR has negotiated its own rates; (j) CONTRACTOR set its own hours and location of work in accomplishing CITY's on-call needs; and (k) CONTRACTOR has the right to control the manner and means of accomplishing the result desired and exercises its own expert independent judgement.

The supplier named hereon by the acceptance of this order agrees to the provisions of this document titled "Contract Purchase Agreement" and all accompanying terms, conditions, and attachments.

Roseville Business License No. ____________________________________ Contractor License No. ____________________________________________ DIR Registration No. _______________________________________________ Check mark the applicable company type below:
___________ Corporation
___________ Limited Liability Company
___________ Partnership
___________ Sole Proprietor
6 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

X
N/A
N/A
N/A

Contract Purchase Agreement 3005069

City Reserves the right to withhold any payments to contractor in the event of noncompliance with insurance requirements or if required by law.

General T&C
REV 3/21/24 JS

7 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

ATTACHMENT A

HUMAN RESOURCES/RISK MANAGEMENT DIVISION

INSURANCE REQUIREMENTS

AGREEMENT OVER FORMAL BID LIMIT OR INVOLVING HIGH RISK ACTIVITIES General - Required Coverage/Documentation
● General Liability: $1 Million per occurrence /$2 Million aggregate ● Automobile Liability: $1 Million combined single limit ● Workers' Compensation: Statutory *Must provide a Waiver of subrogation ● Additional Insured Endorsement (AIE) - General Liability policy: CG 20 38 04 13 or an equivalent, blanket endorsement or section of the policy. Endorsement shall cover the City of Roseville, its officers, agents, employees and volunteers as additional insured. ● Policies must be primary and non-contributory
● A 30 day notice of cancellation must be provided
● List certificate holder as: The City of Roseville - Insurance Compliance, PO Box 100085-R1, Duluth, GA 30096
Additional Liability/Insurance Requirements if required by Agreement (and marked below):

Construction:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Design Professional:____
General Liability:
$2 Million/occurrence
$4 Million aggregate
Professional Liability:
$2 Million/occurrence
Professional Consultant:____
Professional Liability:
$1 Million/occurrence
IT Services:____
Professional Liability:
$1 Million/occurrence
No auto required
Cyber Liability:
$1 Million/occurrence
Hazardous Materials:____
Pollution Liability:
$1 Million/occurrence
Special Events/Caterers-Vendors:____
No auto required
No workers' comp required
Professional Counseling/ Psychological:____
Professional Liability:
$1 Million/occurrence
No auto required
Pyrotechnics:____
General Liability:
$5 Million/occurrence
$10 Million aggregate
Auto - $2 Million/occurrence
8 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

Chemical/Environmental:____
General Liability:
$3 Million/occurrence
$6 Million aggregate
Pollution – $2 Million/Occurrence
Auto - $2 Million/Occurrence
Insurance Submission Process
The City of Roseville Human Resources/Risk Management Department uses a service called EBIX to manage our insurance certificate tracking.

How It Works
● The vendor's contact information is entered into EBIX. EBIX will contact the vendor to request proof of insurance.
● The Vendor can forward the request to their Insurance Agent(s) if necessary. ● Vendor/Insurance Agent submits insurance to EBIX by email to [email protected] or by fax to (770) 325-5727. After faxing or emailing the certificate, please DO NOT send the certificate by mail to EBIX. Please do not mail, email or fax any certificates to the City of Roseville. ● Once submitted, EBIX reviews the insurance documentation. If there are deficiencies, EBIX will send a follow up letter or email requesting additional information.

Questions Regarding Insurance Submission: Contact EBIX at (951) 652-4239 Questions Regarding Insurance Requirements Contact Risk Management at (916) 774-5202

9 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B

Contract Purchase Agreement 3005069

Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ Supplier
Signature:______________________________________________ Print Name:_____________________________________________ Title:__________________________________________________ Date: __________________________________________________ City of Roseville, A Municipal Corporation
Signature:______________________________________________ Print Name: Dominick Casey
Title: City Manager
Date:__________________________________________________ 10 Docusign Envelope ID: 58F9AB8D-C4F9-48ED-B276-44A58859072B President
Jim Stommel
10/8/2025

City Council
Communication
Meeting Date: 11/5/2025
Item #: VII.12
File #: 0900-06
Item ID: 2025-508

Title: Roseville Police Department Expansion Project - Professional Design Services Agreement Amendment
Contact: Andre Baranov 916-774-5342 [email protected]

SUMMARY
Staff recommends approval of a first amendment to the professional design services agreement with 19Six Architects in the amount of $879,511 for the completion of the Police Department Expansion Project construction documents and to incorporate the design of three life-cycle system replacement projects. A discretionary 10% contingency is also requested to cover the cost of unforeseen conditions. The costs of the additional services are covered by the Police Department Facility Expansion, Design and Construction Project with a current project budget of $11,130,000, which includes both design and construction, in the Public Facilities and Facility Rehabilitation funds.

RECOMMENDATION
Staff recommends that the City Council adopt a resolution approving a first amendment to professional design services agreement with 19Six Architects for the Roseville Police Department Expansion Project, and authorize the City Manager to execute it on behalf of the City of Roseville.

Staff further requests authorization for the City Manager or Designee to approve change orders for the Project, consistent with the contract terms, provided that the newt cost of all change orders shall not exceed ten percent (10%) percent of the contract amount.

BACKGROUND
The Roseville Police Department (RPD) headquarters is currently located in a three-story facility at 1051 Junction Blvd. The building was originally constructed in 1997 and is approximately 83,700 square feet. At the time of the original construction, a decision was made to cut back on the future growth space for budgetary reasons.

In 2012, as space constraints were becoming an issue, a space requirements study was conducted and concluded that an additional 19,690 SF is needed for the expected growth of the Police Department through 2032. This study established a sequenced Master Plan and proposed the following phased steps for the RPD expansion:

• Phase 1A – Prepare a facilities Master Plan - (Completed in 2023) • Phase 1B – Construct a new parking lot or parking structure (Currently in design) • Phase 2 – Construct a new office building and expanded public parking (Future) • Phase 3 – Complete tenant improvements to the existing building (Currently in design) • Phase 4 – Construct a new training facility (Future)

The 2023 Master Plan process concluded that Phase 2 (Construction of the new office building) was not

feasible at this time and that the near-term need was for parking (Phase 1) and improved function of the existing uses in the building (Phase 3).

In August 2024, the City Council awarded a Professional Design Services Agreement (PDSA) to 19Six Architects in the amount of $1,351,350 for various services related to Phase 1B and Phase 3 of the RPD Expansion Master Plan, including:

1. RPD Parking Expansion Design

2. Corporation Yard Road Design

3. Street Maintenance Building Design

4. Tenant Improvements (TI) for the existing RPD building, and

5. Conceptual design of a building addition/expansion to the existing building

Pertaining to items 1-4, above, through the initial design phase, various needs not previously captured in the scope have been identified and added. For example, expanded survey limits for the parking lot, greater clarification regarding the Street Maintenance Building relocation (currently located in the proposed RPD parking improvement area), improvements and relocation of the CSI office, and access compliance upgrades needed for the existing RPD building entrance.

Pertaining to item 5, above, the Project Design Team has reviewed and accepted the proposed conceptual design scope proposed in the original agreement and now recommends advancing the building addition/expansion to the design phase, including the required structural, plumbing, mechanical, and electrical Construction Documents. The requested PDSA Amendment includes this work.

In addition to the RPD Master Plan design, a life-cycle system replacement capital improvement project (CIP) (replacement of the boiler for the existing RPD building) was created with the adoption of the FY2024-25 budget. Construction of the boiler replacement will be performed with the existing CIP, but the addition/expansion to the existing building requires that 19Six integrate the boiler replacement into their design of the expanded building.

Finally, two other life-cycle system replacement CIP projects (replacement of the chiller and cooling tower) were identified for the existing RPD building during the development of the FY2025-26 budget. Scope and budget for these replacements were added to the RPD project and approved in the FY2025-26 budget.

The design of these replacements will be most efficiently performed by 19Six with the design of the project, since they are also designing the systems for the expansion effort.

Staff recommends that Council adopt an ordinance authorizing the City Manager to sign the first amendment to the existing PDSA with 19Six Architects in the amount of $879,511 for the additional services described above. This brings the total PDSA amount to $2,230,861. A discretionary 10% contingency not to exceed $87,951 is requested to cover the cost of unforeseen conditions for a total not- to-exceed amount of $2,318,812.

FISCAL IMPACT
The costs of the additional services are covered by the Police Department Facility Expansion, Design and Construction Project with a current project budget of $11,130,000, which includes both design and

construction, in the Public Facilities and Facility Rehabilitation funds. The cost of services related to the three additional life-cycle projects have been approved in CIP budgets in FY2024-25 and FY2025-26.

ENVIRONMENTAL REVIEW
The California Environmental Quality Act (CEQA) only applies to projects which have the potential to cause a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. (CEQA Guidelines §15061(b)(3)).

CITY COUNCIL STRATEGIC PLAN/OVERARCHING GOALS

1. Ensure a safe and healthy community

4. Invest in well-planned infrastructure and growth

Respectfully Submitted,
Andre Baranov, Project Supervisor

Jason Shykowski, Public Works Director

ATTACHMENTS:

1. Resolution 25-343

2. PDSA Amendment - 19six Executed

REVIEWERS:

Andre Baranov, Public Works Department - Facilities Created/Initiated - 10/13/2025 James Kremko, Public Works Department - Facilities Approved - 10/14/2025 Jason Shykowski, Public Works Department - All Approved - 10/14/2025 Kelly Aye, City Attorney Department Approved - 10/22/2025 Katrina Six, City Clerk Department Approved - 10/22/2025 Ryan DeVore, City Clerk Department Approved - 10/22/2025 Dennis Kauffman, City Manager Department - Assistant City Manager Approved - 10/23/2025 Michelle Sheidenberger, City Attorney Department Approved - 10/24/2025 Dominick Casey, City Manager Department - City Manager Approved - 10/27/2025 Katrina Six, City Clerk Department Final Approval - 10/27/2025

RESOLUTION NO. 25-343

APPROVING A FIRST AMENDMENT TO PROFESSIONAL DESIGN SERVICES AGREEMENT, BY AND BETWEEN THE CITY OF ROSEVILLE AND 19SIX

ARCHITECTS, AND AUTHORIZING THE CITY MANAGER TO EXECUTE IT ON

BEHALF OF THE CITY OF ROSEVILLE

WHEREAS, a First Amendment to Professional Design Services Agreement for the Roseville Police Department Expansion Project, by and between the City of Roseville and 19Six Architects, has been reviewed by the City Council; and

NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roseville that said First Amendment is hereby approved and that the City Manager is authorized to execute it on behalf of the City of Roseville.

BE IT FURTHER RESOLVED by the City Council of the City of Roseville that the City Manager or his designee is authorized to approve change orders for the Project, consistent with the contract terms, provided that the net cost of all change orders shall not exceed ten percent (10%) of the contract amount.

PASSED AND ADOPTED by the Council of the City of Roseville this ___ day of ______________, 2025, by the following vote on roll call:

AYES COUNCILMEMBERS:

NOES COUNCILMEMBERS:

ABSENT COUNCILMEMBERS:

______________________________
MAYOR

ATTEST:

________________________
City Clerk

1 [B:\City Attorney\COUNCIL COMMUNICATIONS\PDSA Ame - 19six.docx:07/25/2025]

FIRST AMENDMENT TO

PROFESSIONAL DESIGN SERVICES AGREEMENT
Roseville Police Department Expansion Project
Phase 1B Parking Lot, Phase 3 Tenant Improvement

THIS FIRST AMENDMENT TO PROFESSIONAL DESIGN SERVICES
AGREEMENT is made and entered into this ___ day of __________, 20__, by and between the City of Roseville, a municipal corporation (“CITY”), and 19Six Architects, a California corporation (“CONSULTANT”); and

W I T N E S S E T H:

WHEREAS, CITY and CONSULTANT previously entered into a Professional Design Services Agreement dated August 21, 2024 (“Agreement”) regarding the Roseville Police Department Expansion Project Phase 1B Parking Lot, Phase 3 Tenant Improvement (“Project”); WHEREAS, CITY desires to amend the Agreement to include additional services as described in CONSULTANT’s letter/proposal dated July 7, 2025 which is attached hereto as Exhibit “A” and incorporated herein by reference; and
WHEREAS, CONSULTANT is willing and able to provide such additional services; and

NOW, THEREFORE, the parties agree as follows:

1. CONSULTANT shall provide additional services as described in Exhibit “A” of this First Amendment to Agreement.

2 [B:\City Attorney\COUNCIL COMMUNICATIONS\PDSA Ame - 19six.docx:07/25/2025]

2. Section 2 of the Agreement is amended by adding an additional paragraph to read as follows:
“CITY shall pay eight hundred seventy-nine thousand, five hundred eleven dollars ($879,511), in consideration of the additional services as set forth in Exhibit “A” to the First Amendment to Agreement.”

3. All other provisions of the Agreement shall remain unchanged and in full force and effect.

IN WITNESS WHEREOF, the City of Roseville, a municipal corporation, has authorized the execution of this First Amendment to Agreement in duplicate by its City Manager and attested to by its City Clerk under the authority of Resolution No. _________, adopted by the Council of the City of Roseville on the ___ day of ___________, 20__, and CONSULTANT has caused this First Amendment to Agreement to be executed.

CITY OF ROSEVILLE, a 19SIX ARCHITECTS, a California
municipal corporation corporation

BY: _______________________________ BY: _______________________________ DOMINICK CASEY its: _______________________________ City Manager
and

[SIGNATURES CONTINUED ON NEXT PAGE]
President

3 [B:\City Attorney\COUNCIL COMMUNICATIONS\PDSA Ame - 19six.docx:07/25/2025] ATTEST: BY: _______________________________
its: _______________________________
BY: _______________________________

CARMEN AVALOS
City Clerk
APPROVED AS TO FORM:

BY: _______________________________

MICHELLE SHEIDENBERGER
City Attorney
APPROVED AS TO SUBSTANCE:

BY: _______________________________

JASON SHYKOWSKI
Public Works Director
Chief Financial Officer

4 [B:\City Attorney\COUNCIL COMMUNICATIONS\PDSA Ame - 19six.docx:07/25/2025]

EXHIBIT “A”

ATTACHMENT A TO OWNER/ARCHITECT CONTRACT AMENDMENT # 01 City of Roseville
Roseville PD Expansion
19six File No. 24153.01
July 7, 2025
PHASE 1B.1 – PARKING EXPANSION Previous
Fee
Amendment
Fee
Revised Fee
1B1.1-01 Expanded Survey Limits
Proposal Scope:
 Survey limits as noted in Wood Rogers Extra Work
Authorization letter, dated May 28, 2025.

Revised Scope:
 Surveyor - Refer to Wood Rogers Extra Work Authorization letter dated May 28, 2025, Task 1.01 - Phase 1B.1 Survey Services Revised Services Scope:
 Civil Engineer - Refer to Wood Rogers Extra Work Authorization letter dated May 28, 2025, Task 1.01 - Phase 1B.1 Survey Services  19six - Coordination
$ 4,130
$ 605
Sub Total $ 4,735
1B1.1-02 Site Plan Development Budget Exceeded
Proposal Scope:
 Base File Preparation – Site Plan Development
Revised Scope:
 Civil Engineer - Refer to Wood Rogers Extra Work Authorization Letter dated May 28, 2025, Task 2.01 – Phase 1B.1 Base File Preparation
Revised Services Scope:
 Civil Engineer - Refer to Wood Rogers Extra Work Authorization Letter dated May 28, 2025, Task 2.01 – Phase 1B.1 Base File Preparation
 Electrical Engineer - The initial budget for this task has been exceeded based upon the requests made by the City of Roseville for multiple iterations of design revisions.
 19six - The initial budget for this task has been exceeded based upon the requests made by the City of Roseville for multiple iterations design revisions.
$ 3,120
$4,748
$ 5,260
Sub Total $ 13,128
P
hase 1B.1 Mark-up on Consultants $ 1,800
Total Phase 1B.1 – Parking Expansion $ 365,500 $ 19,058 $ 384 558

PHASE 1B.2 – CORPORATION YARD ROAD Previous
Fee
Amendment
Fee
Revised Fee
1B1.2-01 Site Plan Development Budget Exceeded
Proposal Scope:
 Base File Preparation – Site Plan Development
Revised Scope:
 Civil Engineer - Refer to Wood Rogers Extra Work Authorization letter dated May 28, 2025. Task 3.01 – Phase 1B.2 Base File Preparation
Revised Services Scope:
 Civil Engineer – - Refer to Wood Rogers Extra Work Authorization letter dated May 28, 2025.

Task 3.01 – Phase 1B.2 Base File
Preparation $ 2,960
Sub Total $ 2,960
1B1.2-02 Additional Arborist Scope
Proposal Scope:
 Arborist – Estimate based on qty of 105 trees.

Revised Scope:
 151 trees final count
Revised Services Scope:
 Arborist – Additional field work and report prep time. $ 750 Sub Total $ 750
P
hase 1B.2 - Mark-up on Consultants $ 556
Total Phase 1B.2 – Corporation Yard Street $ 249,500 $ 4,266 $ 253,766

PHASE 1B.3 – STREETS MAINTENANCE BUILDING Previous
Fee
Amendment
Fee
Revised Fee
1B.3-01 Expanded Improvements Scope
Proposal Scope:
 Single user restroom
 Non-conditioned
Revised Scope:
 Add provisions for future office
 Add evaporative cooling
 Add fire sprinklers and fire control room
 Add fenced yard a
 Plan for future Mezzanine
Revised Services Scope:
 Mechanical/Plumbing Engineer
 Electrical Engineer
 19six
$ 7,580
$ 11,428
$ 11,795
Sub Total $ 30,803
1B.3-02 Architectural Design Budget Exceeded
Proposal Scope:

Revised Scope:
 The initial budget for this task has been exceeded based upon the requests made by the City of Roseville for multiple iterations of plans and elevations.

Revised Services Scope:
 19six $ 27,085
Sub Total $ 27,085
P
hase 1B.3 - Mark-up on Consultants $
2,851
Total Phase 1B.3 – Streets Maintenance Building $311,500 $ 60,739 $ 372,239

PHASE 3.1 – TENANT IMPROVEMENTS Previous
Fee
Amendment
Fee
Revised Fee

3.1-01 Add Access Compliance Upgrades to Full Compliance Proposal Scope:
 Access Compliance Upgrades up to 20% Threshold
 To be based on RPD Site Accessibility Evaluation
Access Compliance Report, dated 08/24/2016,
provided by City.
 Access Compliance Report included: Path of Travel
from Public Way, Junction Blvd Parking Lot, Path
from Parking, Main Lobby, Womens Restroom, Mens
Restroom, Live Scan Room, Mark White Community
Room, Interviewing and Neighborhood Policing.

Revised Scope:
 Project Cost will likely exceed threshold requiring full Access Compliance – Unable to Define at This Time
 Services in connection with Access Compliance Survey to determine Access Compliance Barrier Removal scope.
 Services in connection with Access Compliance Barrier Removal Schematic Design, Development, Construction Documents and Construction Administration Services.

Revised Services Scope:
 Access Compliance Barrier Removal Schematic Design,
Development, Construction Documents and Construction
Administration Services. Unable to Define Scope at This Time Fee provided as allowance for Architectural Services Only
$
35,000
Sub Total (Allowance) $ 0 $35,000 $35,000

3.1-02 Architectural Design Budget Exceeded
Proposal Scope:

Revised Scope:
 Initial budget for this task has been exceeded based upon the requests made by the City of Roseville for multiple iterations of plans and elevations.

Revised Services Scope:
 19six - Design Development $ 35,830
Sub Total $ 35,830

3.1-03 Addition of Boiler Replacement, Chiller Replacement and Cooling Tower Replacement to scope of work.

Proposal Scope:
 Addition of Boiler Replacement, Chiller Replacement and Cooling Tower Replacement at Owners Request.