AGENDA
Regular Meeting of the Ross Town Council
Thursday, June 15, 2023
Town Hall
31 Sir Francis Drake Boulevard
Ross, CA 94957
The meeting will be held in person. Additionally, the Open Session beginning at 6:00 p.m. will be televised live on Zoom. Members of the public have the option of participating in-person or remotely via Zoom.
Zoom Webinar: https://us02web.zoom.us/j/86977621743
Webinar ID: 869 7762 1743# or Call-in Number: +1 (669) 900-9128 Submit public comment by:
1. Emailing [email protected] prior to 4:00 P.M. the day before the meeting.
2. Attend the meeting in person and provide public comment.
3. If participating remotely, during the public comment portion of the Open Session select the “Raise Hand” icon in the Zoom meeting or press *9 if calling into the meeting. _____________________________________________________________________________
1. 6 pm. Call to Order.
2. Posting of agenda/changes to agenda.
3. Open Time for Public Expression.
Limited to three minutes per speaker on items not on agenda.
4. Mayor’s Report.
5. Appointment of Mayor. (Mayor)
6. Appointment of Mayor Pro Tempore. (Mayor)
7. Employee appreciation and recognition of Barbara Reher, Building Permit Technician (5 years). (Markwick)
8. Marin Wildfire Prevention Authority (MWPA) Presentation from Executive Officer Mark Brown.
Full agenda packet available online by clicking here.
Town of Ross Council Meeting Agenda
June 15, 2023
9. Council Committee & Liaison Reports.
10. Staff & Community Reports.
a. Town Manager
b. Ross Property Owners Association
11. Consent Agenda.
The following items will be considered in a single motion, unless removed from the consent agenda:
a. Minutes: 4/27/23 , 5/11/23 , 5/31/23
b. Demands. (Johnson)
c. Town Council consideration to award the construction contract for the Laurel Grove Safe Pathway Project Phase II-A and to authorize the Town Manager to enter into a construction contract with Maggiora & Ghilotti Inc. in the amount of $737,747.00. (Simonitch)
d. Town Council review and approval of the Town’s June 15, 2023 Investment Policy. (Johnson)
e. Town Council consideration to:
1. Adopt Resolution No. 2319 rescinding Resolution 2253 adopted June 16, 2022 making certain findings and determinations in compliance with Section XIII(B) of the California Constitution (Gann Initiative) and amending the appropriations limit and appropriations subject to the limit for the Fiscal Year ending June 30, 2023.
2. Adopt Resolution No. 2320 rescinding Resolution 2207 adopted June 10, 2021 making certain findings and determinations in compliance with Section XIII(B) of the California Constitution (Gann Initiative) and amending the appropriations limit and appropriations subject to the limit for the Fiscal Year ending June 30, 2022.
(Johnson)
f. Town Council consideration to:
1. Adopt Ordinance No. 721 amending Title 6 of the Ross Municipal Code regarding Reusable Foodware which was introduced at the May 11, 2023, Town Council meeting; and
2. Authorize the Town Manager to execute an agreement between the County of Marin and the Town of Ross regarding enforcement of the Reusable Foodware Ordinance. (Markwick)
Town of Ross Council Meeting Agenda
June 15, 2023
g. Town Council consideration to adopt Resolution No. 2323 authorizing the Town Manager to execute an amendment to the Marin County Community Development Block Grant Program (CDBG) and Home Program Cooperation Agreement. (Johnson)
h. Town Council consideration to adopt Resolution No. 2317 setting the dates/times for the regular Town Council meetings and annual Special Council meeting for 2024. (Martel)
i. Town Council consideration to adopt Resolution No. 2318 approving the Town of Ross Records Retention schedule and authorizing destruction of certain town records. (Johnson)
j. Town Council consideration to approve an adjustment to the Fiscal Year 2022-23 (FYE23) budget adjusting the transfer from the Operating Fund to the Facilities and Equipment Fund from a previously approved amount of $500,000 to $1,000,000. (Johnson)
End of Consent Agenda.
12. Public Hearings on Planning Projects – Part 1.
Public hearings are required for the following planning applications. Staff anticipates that these items may be acted upon quickly with no oral staff report, Council discussion, or public comment. If discussion or public comment is requested, the Council may consider the item later in the agenda.
a. 1 Garden Road, Design Review Permit and Town Council consideration of Resolution 2311 (Lopez-Vega)
Nancy and Dennis Thompson, 1 Garden Road, A.P. No. 072-131-33, Zoning R-1: B-10, General Plan: ML (Medium Low Density), Flood Zone: X (Moderate Risk) Project Summary: The applicant requests approval for a Design Review Permit. The project is proposing minor additions and alterations which include a 210 square-foot kitchen addition, and a 115-square foot dining room addition for a total of 325 squarefeet of new floor area to the existing single-family residence, as well as demolishing one of four chimneys on the east elevation and removing a skylight. b. 7 Willow Hill Road, Design Review, Hillside Lot Permit, a Variance and Town Council consideration of Resolution 2313. (Lopez-Vega)
Scott Grace, 7 Willow Hill Road, A.P. No. 073-252-12, Zone: R-1:B-5A, General Plan: VL (Very Low Density), Flood Zone: X (Moderate Risk)
Project Summary: The applicant requests approval for Design Review, Hillside Lot Permit, and a Variance. The project is requesting new landscape structures including a new pool/spa, pool equipment, stone patio, outdoor kitchen, and replacement of the existing retaining walls with stone walls. Variances are requested to allow for the construction of new landscape structures within the side and rear yard setback.
Town of Ross Council Meeting Agenda
June 15, 2023
End of Public Hearings on Planning Projects – Part 1.
Administrative Agenda.
13. Town Council to provide staff direction on the operation of the Kid’s Club Extended Care Program during the 2023-2024 school year. (Langford)
14. Town Council consideration to:
1. Receive a presentation on the fiscal year ending June 30, 2024 (FYE 2024) budget;
2. Adopt Resolution No. 2314 approving the FYE 2024 budget, setting the public safety parcel tax rate, and amending the Town’s Salary Schedule;
3. Adopt Resolution No. 2315 setting the Town’s appropriations limit as provided in Government Code Section 7910 for the fiscal year ending June 30, 2024. (Johnson)
15. Town Council consideration to:
1. Receive and review the Ross Police Department 2022 Annual Military Equipment Report.
2. Adopt Resolution No. 2322 Renewing Ordinance No. 715 regarding Town of Ross Military Equipment Use Policy. (Pata)
16. Town Council introduction of ordinance amending Title 15 of the Ross Municipal Code regarding Gate Safety, and schedule consideration of adoption of ordinance for August 24, 2023. (Markwick)
17. Town Council consideration to:
1. Review and adopt the June 2023 Town of Ross Facilities Master Plan
2. Provide direction to the Town Manager to proceed with further phased development of Conceptual Option B including an implementation plan and funding strategies. (Johnson)
18. Town Council consideration to adopt Resolution No. 2321 calling a special municipal election regarding a special tax to be held on November 7, 2023; requesting the Marin County Board of Supervisors to consolidate with the special election conducted on that date as appropriate; requesting election services of the County Elections Department; and proposing adoption by voters of Ordinance No. 723 authorizing the levy of a special tax to finance public safety services and authorizing an increase in the appropriations Limit for the Town of Ross. (Johnson)
End of Administrative Agenda.
Town of Ross Council Meeting Agenda
June 15, 2023
Public Hearings on Planning Projects – Part II.
19. 3 Skyland Way, Design Review, Demolition Permit, Nonconformity Permit, Variance and Town Council consideration of Resolution 2312. (Markwick) (part one) (part two) Stephen and Hanna Ensley, 3 Skyland Way, A.P. No. 072-211-12, Zone: R-1:B-A, General Plan: VL (Very Low Density), Flood Zone: X (Moderate/Minimal Risk) Project Summary: The applicant requests approval for Design Review, Demolition Permit, Nonconformity Permit, and a Variance. The project includes demolishing the existing structures on the site totaling 14,958 square feet. The project proposes to construct a new 6,202 square foot single-family residence, a 735 square foot detached two-car garage located on the north side of the lot, a 525 square foot detached one-car garage located on the south side of the lot, and a new pool. New landscaping and hardscape are being proposed throughout the property. A Variance is required to construct the north side garage at the front of the property in the side setback.
20. 101 Upper Road, Design Review, Hillside Lot Permit, Variance and Town Council consideration of Resolution 2316. (Lopez-Vega)
Jessica and Lexi Viripaeff, 101 Upper Road, A.O. No. 073-022-13, Zone: R-1:B-A, General Plan: VL (Very Low Density), Flood Zone: X (Moderate Risk) Project Summary: The applicant requests approval for Design Review, Hillside Lot permit, and a Variance. The project is requesting new landscape structures on the single-family residential property. These structures and features include a new pool/spa, pool equipment, patio, firepit, wall fountain, outdoor kitchen, retaining walls, and an outdoor shower. Variances are requested to allow for the construction of new landscape structures within the side and rear yard setbacks.
End of Public Hearings on Planning Projects – Part II.
21. No Action Items: (Mayor)
a. Council correspondence
b. Future Council items
22. Adjournment.
If any of the matters discussed above are challenged in court, you may be limited to raising only those issues you or someone else raised at any public hearing described on this notice or in written correspondence delivered at, or prior to, the Council meeting at which this matter will be heard. (Government Code Section 65009). In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the Town Manager at (415) 453-1453, extension 107 or (415) 453-1950 (Fax). Notification at least 48 hours prior to the meeting will enable the town to make reasonable accommodation to help insure accessibility to this meeting.