Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-0025 January 18, 2022 Consent Item 09
Title: Cooperative Purchase Contract: Replacement Fire Apparatus [Published for 10- Day Review 01/06/2022]
Location: Citywide
Recommendation: Pass a Motion: 1) approving the use of the Sourcewell cooperative purchase contract with Pierce Manufacturing, Inc. (Contract No. 022828-PMI) for the purchase of one ladder truck from an authorized dealer, Golden State Fire Apparatus, for an amount not to exceed $1,327,386; and 2) authorizing the City Manager or the City Manager’s designee to execute the purchase specified above.
Contact: Alison Kerstetter, Program Specialist, (916) 808-1163, [email protected]; Mark Stevens, Fleet Manager, (916) 808-5869, [email protected], Department of Public Works Presenter: None
Attachments:
1-Description/Analysis
2-Contract
File ID: 2022-00025 Consent Item 09
January 18, 2022
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City of Sacramento
Description/Analysis
Issue Detail: The Department of Public Works, Fleet Management Division, has a customer requirement to purchase a ladder truck for the Sacramento Fire Department. The ladder truck is used to assist in fire suppression.
Policy Considerations: The Sacramento City Code section 4.04.020 and Council Rules of Procedure (Chapter 7, Section E.2.d) mandate that unless waived by a 2/3 vote of the City Council, all labor agreements and all agreements greater than $1,000,000 shall be made available to the public at least ten (10) days prior to council action. This item was published for 10-day review on January 6, 2022, in compliance with the City Code.
Economic Impacts: None
Environmental Considerations: California Environmental Quality Act: No environmental review is necessary because the recommendations in this report involve the purchase of vehicles and are not considered to be a project in accordance with Section 15378(b)(2) of the California Environmental Quality Act guidelines.
Sustainability: The recommended purchases are consistent with the updated Fleet Sustainability Policy, adopted by City Council on December 12, 2017 (Resolution No. 2017-0478).
Commission/Committee Action: None
Rationale for Recommendation: After reviewing the available purchase options, Fleet Management has determined that the Sourcewell cooperative purchase contract with Golden State Fire Apparatus, Inc. represents the most advantageous purchasing strategy. The contract was competitively bid nationally, and Sourcewell receives greater discounts from the manufacturer due to a higher purchase volume than the City would receive if issuing its own bid.
In an ongoing effort to maximize cost savings and staff resources, many government agencies share contracting efforts through cooperative purchasing. This procurement method increases pricing competitiveness and lowers capital costs through volume buying. When comparing the administrative costs of procurement, staff considers product research, source selection, specifications, advertising, staff reports, awarding, protest, and administration of the contract.
The City has used both regional and national cooperative purchase agreements to complement its own contracting initiatives.
File ID: 2022-00025 Consent Item 09
January 18, 2022
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City of Sacramento
Cooperative purchasing enables City departments to evaluate a broader range of contracting opportunities and to share resources with other jurisdictions. Cooperative purchasing also leverages internal and external resources to maximize cost savings opportunities for the City.
Financial Considerations: The recommended purchase, in a total amount not to exceed $1,327,386 will be made from the Department of Public Works Fiscal Year (FY) 2021/22 operating budget (Fleet Fund, Fund 6501) and will be charged to the Fire Apparatus Equipment Program (F12000300). Sufficient funding exists in the Department of Public Works FY2021/22 operating budget and the Fire Apparatus Equipment Program (F12000300) to support the recommended purchase.
Local Business Enterprise (LBE): Golden State Fire Apparatus, Inc. is an LBE.