Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2021-01439 January 25, 2022 Consent Item 11
Title: Contract Supplement No. 4: Loose-Fill Surface Material for Park Playgrounds
Location: Citywide
Recommendation: Pass a Motion: 1) authorizing the City Manager or the City Manager’s designee to execute Supplemental No. 4 to City Agreement No. PRC000790 with Applied Landscape Materials, Inc. for the purchase of loose-fill surface material for park playgrounds for a second year in the amount of $126,075, bringing the two-year contract period not-to- exceed amount to $328,025; 2) authorizing the City Manager or the City Manager's designee to execute up to one additional year for an amount not-to-exceed $466,649 over a three-year period provided sufficient funds are available in the budget adopted for the applicable fiscal year.
Contact: Shawn C. Aylesworth, Park Maintenance Manager, (916) 808-4070, [email protected]
, Youth, Parks & Community Enrichment Department
Presenter: None
Attachments:
1-Description/Analysis
2-Contract Supplement No. 4 - Applied Landscape Materials, Inc.
File ID: 2021-01439 Consent Item 11
January 25, 2022
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City of Sacramento
Description/Analysis
Issue Detail: Loose-fill surface material for playgrounds in parks provides a soft surface to prevent injuries from falling and is required to meet safety standards for public playgrounds.
Due to wear and tear from use and weather conditions, this material needs to be topped off or renewed periodically. Playgrounds in the City are on a two-year rotation schedule for topping off loose-fill surface material. The contract with Applied Landscape Materials, Inc., will supply the material and the labor for installation of the material in the City’s playgrounds.
Policy Considerations: The recommendations in this report are in accordance with the provisions of the City Code Chapter 3.56 related to the purchase of services and supplies.
Economic Impacts: Not Applicable
Environmental Considerations: The installation of loose-fill surface material in City parks is exempt from environmental review under the California Environmental Quality Act Guidelines Section 15301, maintenance of existing facilities.
Sustainability: The loose-fill surface material purchased in the contract is comprised of wood chips from 100% virgin forest wood, a renewable resource.
Commission/Committee Action: None
Rationale for Recommendation: On December 13, 2019, the Department of Youth, Parks, & Community Enrichment (YPCE), in accordance with City Code Chapter 3.56 issued Invitation for Bid No. B20191311002 for the purchase and installation of loose-fill material for park playgrounds.
The City received two responses. The lowest responsive and responsible bidder was determined to be Applied Landscape Materials, Inc. A summary of the bid results is provided below.
Company Bid Amount LBE
Applied Landscape Materials, Inc. $321,101 Yes
JetMulch, Inc. $344,251 No
File ID: 2021-01439 Consent Item 11
January 25, 2022
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City of Sacramento
Financial Considerations: The original one-year contract for the period beginning May 13, 2020, had a not-to-exceed amount of $49,911. Supplement No. 1 increased the contract total to $188,535; Supplement No. 2 increased the contract total to $190,410 and executed the first contract extension through May 12, 2022; Supplemental No.3 increased the contract total to $201,950. The proposed Supplement No. 4 in the amount of $126,075 would increase the agreement not-to-exceed amount to $328,025. Provided sufficient funds are available in the budget adopted for the applicable fiscal year, the final extension of the contract may be executed through May 12, 2023 for a total not-to-exceed $ 466,649 over the three-year
contract.
Local Business Enterprise (LBE): Applied Landscape Materials, Inc. is a certified LBE.
1 CONTRACT #: PRC000790_5
CONTRACT EFFECTIVE DATE: May 13, 2020
CONTRACT NAME: PLAYGROUND LOOSE-FILL SURFACE MATERIAL FOR PARKS CONTRACT PROJECT #: 19001311-2401-461151
DEPARTMENT: YOUTH, PARKS, & COMMUNITY ENRICHMENT
DIVISION: PARK OPERATIONS
GOODS AND NON-PROFESSIONAL SERVICES
CONTRACT AMENDMENT
The City of Sacramento ("City") and Applied Landscape Materials, Inc. ("Contractor"), as parties to that certain Contract awarded for the above Event and designated as City Contract Number PRC000790, including any prior Contract Amendments modifying the Contract (the Contract and Contract Amendments are hereafter collectively referred to as the "Contract"), hereby amend and modify the Contract as follows:
1 SCOPE
The Goods and Services specified in the Technical Specifications Exhibit of the Contract are not changed.
2 TIME OF PERFORMANCE
The Time of Performance for the Contract is not changed. 3 UNIT RATE
The Contract rate of $27.80 per Cubic Yard of CedarSafe Certified Engineered Playground Fiber is not changed.
4 CONTRACT AMOUNT
In consideration of the Contract Amendment(s) described above, the maximum not-to- exceed amount that is specified in the Contract is INCREASED by $126,075, and the Contract's maximum not-to-exceed amount is amended as follows:
The original Contract sum was: $49,910.50
The net change by previous Contract Amendment was: $152,039.50 The Contract sum prior to this Contract Amendment was: $201,950.00 The Contract sum will be INCREASED by this Contract Amendment: $126,075.00 The new Contract sum including all Contract Amendments: $328,025.00
2 5 FULL COMPENSATION
Contractor agrees that the amount of increase or decrease in the not-to-exceed amount specified above, shall constitute full compensation for the additional and/or revised Goods and Services specified above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised Goods and Services, including costs associated with any changes and/or delays in schedules for the delivery of Goods or performance of Services by Contractor.
6 AUTHORIZED SIGNATURE
Contractor warrants and represents that the person or persons executing this amendment on behalf of Contractor has or have been duly authorized by the Contractor to sign this amendment and bind Contractor to the terms hereof. 7 FULL FORCE AND EFFECT
Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform all of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this amendment to the original agreement.
Proposal
Date
12/29/2020
Proposal #
13044
Bill To
City of Sacramento
Parks and Recreation Department
5730 24th Street Bldg 3
Sacramento, CA 95822
Attn: Kimberly Rhodes
Ship To
Phase 2 Parks
Per the attached Spreadsheet
Sacramento, CA 95822
P.O. No.
Terms Net 30
Est. Install Date
12/29/2020
Contact Number DIR Project ID
Contractors License # 906546
We look forward to working with you!
Customer Signature
Phone Fax (916) 246-6015 Website www.appliedlandscapematerials.com Total
Pesticide License QAC # 116443
Corporate Office:
4500 Pacific St. Suite O
Rocklin, CA 95677
Serving Northern California
ALM, INC. DOES NOT ACCEPT PAID WHEN PAID TERMS. 3% Convenience added to CC payments. Past due accounts will incuur 1.5% interest per month.
Site must be accesible for a 65' long by 14' high tractor trailer. Bark installation must be within 275' of truck. Additional charges will apply for distances greater than 275'. Quantity is an estimate. ALM, Inc. does not guarantee depth or coverage.
DIR # 1000011263
Fax or Email to [email protected]
800-256-7147
800-256-7147
Description Quantity Price Per Cubic Yard Total
CedarSafe Certified Engineered Playground Fiber 3,150 12.00 37,800.00T Non-Prevailing Labor to Apply 3,150 15.80 49,770.00
Sacramento (City) Sales Tax [Sacramento County] 8.75% 3,307.50 _____________________________________
$90,877.50
Phase 2 Parks
$90,877.50
$35,197.00
Total Phase 2 = $126,074.50
Proposal
Date
12/2/2021
Proposal #
14734
Bill To
City of Sacramento
Parks and Recreation Department
5730 24th Street Bldg 3
Sacramento, CA 95822
Attn: Kimberly Rhodes
Ship To
Phase 2 Parks
Additional Sites
Sacramento, CA 95822
P.O. No.
Terms Net 30
Est. Install Date
12/6/2021
Contact Number DIR Project ID
Contractors License # 906546
We look forward to working with you!
Customer Signature
Phone Fax (916) 246-6015 Website www.appliedlandscapematerials.com Total
Pesticide License QAC # 116443
Corporate Office:
4500 Pacific St. Suite O
Rocklin, CA 95677
Serving Northern California
ALM, INC. DOES NOT ACCEPT PAID WHEN PAID TERMS. 3% Convenience added to CC payments. Past due accounts will incuur 1.5% interest per month.
Site must be accesible for a 65' long by 14' high tractor trailer. Bark installation must be within 275' of truck. Additional charges will apply for distances greater than 275'. Quantity is an estimate. ALM, Inc. does not guarantee depth or coverage.
DIR # 1000011263
Fax or Email to [email protected]
800-256-7147
800-256-7147
Description Quantity Price Per Cubic Yard Total
CedarSafe Certified Engineered Playground Fiber 1,220 12.00 14,640.00T Non-Prevailing Labor to Apply 1,220 15.80 19,276.00
** Additional Sites requested by Kim Rhodes **
Max Baer - 120 Yards
Earl Warren - 220 Yards
McClatchy - 275 Yards
Sierra School II - 160 Yards
McKinley - 120 Yards
Fremont - 110 Yards
Old Sac Schoolchouse - 20 Yards
South Natomas Daycare - 60 Yards
Linden - 65 Yards
North Point - 70 Yards
Sacramento (City) Sales Tax [Sacramento County] 8.75% 1,281.00 _____________________________________
$35,197.00