Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00061 February 8, 2022 Consent Item 01
Title: City Clerk’s Log of Councilmember Pending Requests
Location: Citywide
Recommendation: Pass a Motion approving the City Clerk’s Log of Councilmember Pending Requests.
Contact: Mindy Cuppy, MMC, City Clerk, (916) 808-5442, [email protected], Office of the City Clerk.
Presenter: None
Attachments:
1-Description/Analysis
2-City Manager’s Council Follow Up Log (CFUL)
File ID: 2022-00061 Consent Item 01
February 8, 2022
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City of Sacramento
Description/Analysis
Issue Detail: Council Rules of Procedure, Rule 7.A.2, provides that councilmembers may submit items for inclusion on a future agenda by orally making the request under “Council Ideas, Comments, and Questions” portion of a council meeting; those requests then appear on a log that is presented to the council on the Consent Calendar of each regular meeting.
Below is that City Clerk’s Log of Councilmember Pending Requests:
No. Date Requestor Description of Request
1 02/01/2022 Vang Requested that all council staff take the city’s GARE (Government Alliance on Race and Equity) training.
2 02/01/2022 Schenirer Regarding the Crocker Art Museum and Crocker Park, Councilmember Schenirer asked for an item and
financing plan for a garage pre-COVID. The CAMA
(Crocker Art Museum Association) board has come up
with a different design for the park and are requesting a MOU with the City. Asked that Item #2 on the Council
Follow Up Log (CFUL) be amended to have staff come
back to council with a MOU.
3 02/01/2022 Schenirer Requested that our Department of Finance create a model to play around with tax structures for different
sectors of the cannabis industry. For example, if we want to do different tax rates for distribution, cultivation, dispensaries, what would that look like?
If approved by the city council, these items will be placed on the City Manager’s Council Follow Up Log (CFUL). The CFUL is managed by the City Manager’s Chief of Staff. The items are prioritized and assigned to appropriate operational areas and City staff members. City staff research, analyze, coordinate, execute and follow up with Council on each item, when appropriate. Once an item is finished and confirmed completed by the requesting Mayor/Council Member(s), the item will be removed from the list and placed on a completed list.
The CFUL is shared regularly with the Executive Team and Mayor and Council Members and their staff. In addition, updates are provided and distributed almost weekly to City Staff and Mayor and Council Members.
File ID: 2022-00061 Consent Item 01
February 8, 2022
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City of Sacramento
Policy Considerations: This action ensures the city’s appointed officials are discharging their duties and expending their resources according to the will of the council as a whole.
Economic Impacts: Not applicable.
Environmental Considerations: Not applicable.
Sustainability: Not applicable.
Commission/Committee Action: None.
Rationale for Recommendation: This process conforms to the Council Rules of Procedure and harmonizes with the Council Staff Linkage policies. It modulates the agenda requests of individual councilmembers by referring those requests to the council body for approval, and in so doing provides clear guidance to the council appointees that their work demands are serving the council as a whole. It also ensures councilmember agenda requests are duly logged by the City Clerk, thus promoting and transparency and accountability.
Financial Considerations: None.
Local Business Enterprise (LBE): Not applicable.
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition C
22 1/4/22 Vang Clerks Office M. Cuppy Asked that there be an opportunity for the Sacramento Disabilities Advisory Commission to present to the City Council.
1/11 CM Ashby “subject to the P&PE process"
C
21 11/9/21 Harris DCR B.Dean Asked to bring back a discussion by Bridgette Dean from DCR how we can fully implement a coordinated
(homeless) entry program and fully evolved HMIS system. 12/2 staff is working towards bringing back in late
Jan/Feb
B
20 11/9/21 Schenirer CMO Foster Asked that the City Manager come back with a process that we are going to use on the affordable housing trust fund.
A
19 10/26/21 Schenirer Clerks Office M. Cuppy Asked the City Manager to agendize a discussion of committee structure and process ensuring we strengthen
and not circumvent committees.
12/14 Will connect with Schenirer and makes
sense to bring this back with the Council Rules of
Procedure which are scheduled to be updated first
quarter 2022
A
18 9/21/21 Guerra Clerks Office TBD Asked that the City Manager work with our partners on a resolution welcoming and creating a positive welcoming
environment for Afghan refugees and people of
Afghanistan.
10/13 Clerk to assist D6 with Reso.
A
17 9/14/21 Steinberg CMO/DCR C. Conlin/B.Dean Need to idtentify respite centers while we are implementing the comprehensive homeless siting plan and in coordation with our County partners. Want to work with DCR, Council, Private Sector, and CMO. We need to open before winter
comes.
10/29 City has identified one city owned to open by
Winter. Negotiating private sites.
C
16 8/24/21 Loloee CDD G. Sandlund Present to council research on historical land use/zoning decisions that negatively impact the North Sacramento
community. Present the history of the annexation of north Sacramento.
1/5 Research to be presented in Spring 2022.
B
15 7/20/21 Mayor/Ashby Fire/CMO G. Loesch/C.Conlin Please come back with a plan to address the Fire Dept. staffing issues. Concerns with OT use and rolling
brownouts in the Fire Dept. and what we can we do to
create relief.
9/8 Fire Chief has briefed CM on initial proposal.
Proposal is under revision.
C
14 6/8/21 Guerra PW R.Moore Schedule a workshop to discuss opportunities for addressing the City's deferred maintenance backlog for
Council consideration.
6/22 - SBI 38
B 13 6/8/21 Vang SHRA/CMO Dozier/Foster Schedule a workshop to discuss a framework plan for the City's Housing Trust Fund.
11/15 referred to SHRA and L. Dozier
SBI = Supplemental Budget Information
Rev. 2/2/2022 1 of 4
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
12 6/15/21 Schenirer YPCE M.Lara Bring back a plan for evaluating and lighting the City's recreation fields.Incorporate interim equity analysis that could include deferred maintenance or CIP) as per CM
Guerra's (note: and Schenirer – 2pm 5/25) action, and CM Vang’s ask re: equity lens at Budget & Audit meeting
6/22 - SBI 43 - Staff is working on this.
C
11 6/15/21 Schenirer YPCE M.Lara/L.Lane Bring back a plan to create a youth cabinet, development of a youth plan that implements the public safety resolution and evaluates the youth commission which has become
project focused and should be policy focused.
6/30 - SBI 44 D% added: 1.implementing the Public
Safety Resolution; and
2. establishing a process to formally integrate
Sacramento Youth Commission into the City's
policymaking process.
C
10 6/15/20 -
5/25/21
Schenirer/Vang CMO L.Milstein Bring back a plan to incorporate a racial equity lens and decision support tool in the review of all budgetary
recommendations to Council including the annual budget, midyear budget and staff reports, in conjunction with
development of a shared definition of equity in
collaboration with the community and Council’s adoption of a Racial Equity Resolution. This racial equity tool shall guide City departments in providing a holistic assessment of how equity is prioritized and addressed across City
budgetary decisions. Analyses of equity and social impacts of budget requests will ensure programs, projects and
other investments reduce disparities and promote service level equity, improve participation, and support leadership development. These analyses will also hopefully highlight opportunities to implement changes, both in the short- and long-term, to help meet Citywide racial equity goals. As this tool is developed for the 2022 budget year, interim measures can be applied to support budget decisions
while such definitions are established.Develop a Council timeline and action plan to have all Council budgetary
actions reviewed through an equity lens.
1/20/22 Council Ad hoc continues to give feedback
to staff to work through items and
operationalize.Budget has been allocated and
consultant being brought on to assist. Will revisit
progress in Midyear.
C
9 5/25/21 M.Vang CMO/Auditor A.Williams/ L. Bashaw Audit current language access standards, conduct research, analysis, costing and possible policy
development.
1/6 Project underway.
SBI = Supplemental Budget Information
Rev. 2/2/2022 2 of 4
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition B
8 5/25/21 J.Schenirer DCR B.Dean Provide calls for service analysis and a three-year plan to transition appropriate calls (homelessness, mental health, etc.) for service to the Office of Community Response.
More explicit reporting on types of calls.
6/22 - SBI 34 Plan to come in fall.
B
7 5/25/2021
4/7/20
Schenirer/Guerra OIED D. Malvetti Schedule a workshop to discuss the OIED workplan for the coming year and efforts on workforce development.
Reference D5 email about ARP, Workforce training and
Grant Management. Include development of a
comprehensive childcare strategy.
11/2/21 previous request re: childcare from D6 was
rolled into this request. Asked that the City
Manager, as part of the workforce conversation to
maximize all workforce dollars, to include
development of a comprehensive childcare
strategy.
C
6 4/6/21 Valenzuela CCS Megan/Jody Report back on Arts commission selection process when selecting artists for Art in Public Places.
10/1 - OAC staff will supply the Art in Public Places
project plan for the Sacramento Convention Center
and Community Theater Complex, which lays out
the requirements for selection and was adopted by
the Sacramento Metropolitan Arts Commission.
OAC will work with the Arts, Culture and Creative
Economy Commission to revisit public art policies
and procedures in light of the restructuring that
dissolved the Sacramento Metropolitan Arts
Commission.
C
5 1/5/2021 Loloee CDD G.Sandlund
City Manager can you please pause new cannabis
businesses citywide and/or in District 2 for 12 months. 1/5 Cannabis regulations will be considered in
Spring 2022 as part of research report on North
Sacramento historic land use/zoning decisions.
C
4 10/27/20 Schenirer/Guerra CMO M. Jasso Review auditors recommendations of grants and report back with an outline on how we can be doing more to
assist nonprofits with building capacity. Ie. Similar to small business assistance, education, training.
12/18 clarification from staff on how to help through
our grants process too, technology, central point,
etc.
A 3 1/14/20 Schenirer CMO D.Smith City Manager do an economic analysis of the cannabis industry
11/30 work will be complete in January with
workshops in Feb.
C
2 10/1/19 Vang EDD/CDD M.Davila/E.Boyd Create/develop as strategy for implementing a community land trust in District 8. Incorporate the transit oriented development framework we have already begun with ULI.
12/3 Staff is exploring CLT opportunities through
the Neighborhood Development Action Team
(NDAT) work and major project development
discussions. Any opportunities for consideration
will be presented to Council as feasible and as
components of other project and/or program
recommendations.
SBI = Supplemental Budget Information
Rev. 2/2/2022 3 of 4
Council Follow Up Log
Priority # Date Requestor Dept. Assigned Staff Assigned Description of Request Status/Disposition C
1 6/11/2019
8/27/19
Schenirer Vang CMO/EDD M.Jasso Come back to council with clear process as for how the investment committee and measure u committee review
and recommend projects.
3/3 at budget and audit committee meeting this was
extensively discussed with new direction given
specifically in response to Measure U committee
recommendations. Schenirer also requested
regular scheduled council updates from staff and
chair leads from the Measure U committee and
Investment Committee.
Prioritizing Follow Up Log Requests:
To improve the management and delivery of executed Council Follow Up Log items as well as expectation management as it relates to completion of items, City staff will prioritize the list by using the general guidelines below:
Priority A: Urgent and timely, majority of council supports request, city focus (doesn’t require other jurisdictions cooperation), little to no funding issues, citywide benefit, doesn’t require state, federal or other legal modifications. (0 - 3 months completion) Priority B: Less timely issue, less interest between council members, generally a citywide focus (may require another jurisdictions cooperation), funding issues that may be able to be solved, citywide benefit, doesn’t require state, federal or other legal modifications. (3 - 9 months completion) Priority C: Long term issue, requires multi-jurisdictional collaboration, funding complexities and long-term budget impacts, district specific, requires changes to city, state and/or federal law. (9 months – year(s) completion) SBI = Supplemental Budget Information
Rev. 2/2/2022 4 of 4