Budget & Audit Committee
Participatory Budgeting Pilot Update
MARCH 1, 2022
PARTICIPATORY BUDGETING (PB) PILOT PROJECT
UPDATE
Dana Kivel, Debra Oto-Kent, Measure U Participatory Budgeting Ad Hoc Committee
Michael Cusack, Participatory Budgeting Project
Ellen Kimball, Third Plateau
Brief Background of the Process to Date
2019-2020 -- Measure U introduces Participatory Budgeting idea to Council February 9, 2021 -- Council approves $225,000.00 for PB implementation and evaluation
• June 2021 -- Council adopts $1 million funding support for PB in FY2021/22 Budget August-September 2021 -- Hired Participatory Budgeting Project (PBP) (Planning and Implementation)/Third Plateau Consulting (Evaluation) September 2021 - February 2022 -- Measure U Participatory Budgeting Ad Hoc Committee worked with consultants to design the guide for the PB process (Playbook)
• January 31, 2022 -- Measure U Committee adopts the Playbook, including the Geographic approach to funding allocations
GEOGRAPHIC AREAS – WHERE ARE THEY?
NEIGHBORHOODS – NORTH AND SOUTH
Northeastern Sacramento Southeastern Sacramento
● Village Green● Parker Homes● Youngs Heights● West Del Paso Heights● Del Paso Heights● East Del Paso Heights● Hagginwood● South Hagginwood● Gardenland● Strawberry Manor● Northgate● Cannon Industrial Park● Ben Ali● Richardson Village● Willis Acres● Noralto● Old North Sacramento● Swanston Estates ● Parkway● Meadowview ● Woodbine● Brentwood● South City Farms● North City Farms● South Oak Park● Central Oak Park● Lawrence Park● Fruitridge Manor● Avondale● Southeast Village ● Glen Elder
HOW DID WE PICK THESE AREAS
1. Census-tract level data overlaid with two indexes:
● Community Vulnerability Index (CVI): provides data, metrics, and severity indicators for:
○ health insurance coverage rates
○ education levels (high school or less)
○ gross rent as a percentage of income
○ poverty rates
○ unemployment rates
○ disability rates
● California Healthy Places Index (HPI): combines 25 community indicators into a single indexed HPI score listed as a percentile (0-100, where 0 = the least healthy and 100 = the healthiest) relative to conditions in the rest of the state including:
○ economics
○ education
○ transportation
○ environment
○ housing
2. Discussions with City staff and Measure U Committee members about communities with historically low economic investment
OVERVIEW OF THE PLAYBOOK (Guide for the PB Pilot
Process)
Education and Outreach
• Citywide launch via a press conference
• Information sessions about PB in early March
• Mini grants funding available for community-based organizations (CBOs) to assist with education and outreach
• Begin to identify and recruit Proposal Delegates (folks who live in the two geographic areas – North and South) who will help shape proposals
Idea Collection
• Collect ideas from all residents of Sacramento
• CBOs will help with tabling/pop-up events/idea collection drop boxes, online submissions • All ideas collected will be compiled, categorized, and forwarded to relevant city staff • T o facilitate broad participation in the Participatory Budgeting process across the City any Sacramento resident 14+ years old is invited to propose ideas.
Proposal Development
● Anyone who lives, works, attends school, or is the guardian of someone who attends school in a focus neighborhood can serve as a Proposal Delegate, as long as residents make up a majority of each area’s Proposal Delegate committee.
● T ogether Proposal Delegates and City staff (working in committees, one in each areas) vet and prioritize project ideas, and develop a select set into fundable proposals that will go on to that committee’s ballot The Vote
● There will be two ballots, one for each area
● Voting in each area will be limited to residents of focus neighborhoods 14+ years old to ensure residents have the final say over what projects are funded in their communities. ● Both digital and in-person paper voting options will be utilized
OVERVIEW OF THE PLAYBOOK
FUND DISTRIBUTION
The $1,000,000 approved for this 2021-2022 Sacramento
Participatory Budgeting process will be split equally into two $500,000 allocations:
• one for the focus area in Northeastern Sacramento
• one for the focus area in Southeastern Sacramento
PILOT EVALUATION (Third Plateau)
METRICS FOR SUCCESS (Third Plateau)
Information about participants Information about process ● Number of participants in the PB process
● Background of participants in the PB process (e.g., race, income) ● Method by which participants heard about the process
● Percentage of participants who report prior civic engagement or participation ● Percentage of participants who trust in local community government ● Percentage of proposal delegates who have an increased understanding of the budget process
● Percentage of proposal delegates who have an increased trust in government processes
● Percentage of surveyed participants who would participate again (post-survey) ● Amount of outreach conducted by
the City
● Community-based organizational
outreach for PB
● Number of community events and
vote sites
● Accessibility of sessions
● City Council agreement on funding
PB projects
Information about projects Out of scope metrics
● Number of ideas generated during sessions
● Percentage of projects that aim to benefit given races, income levels, and districts ● Project feasibility
● Percentage of funded projects
● Percentage of projects started by the end of the pilot ● Number of policies passed related
to PB project ideas
● Impact of PB projects
TIMELINE FOR ROLLOUT
• Education + Initial Outreach: February 14 - March 31
• Idea Collection: April 4 - May 15
• Proposal Development: May 23 - July 24
• Vote: August 1 - 31
• Evaluation: February 7 - August 31, 2022
HOW YOU CAN ASSIST cityofsacramento.org/pb
Please promote PB phases to your constituents:
•Mini Grants – to local groups to reach neighborhood residents–outreach and recruitment is happening now
•Idea Collection- submit ideas – Starts April 4th
• Disseminate to/engage your constituents
•Proposal Delegate Outreach and Recruitment- in the two geographic areas • Help us recruit proposal delegates
•Voting in the two geographic areas
• Help with GOTV/Communications
•Additional support from the City Manager’s office to ensure:
•City staff across all departments are aware of PB so that they will assist the Proposal Delegates in creating feasible and fundable proposals
•Ongoing support from NDAT, Community Engagement, City Communications and staff to ensure infrastructure will continue beyond the Pilot
Questions/Comments