Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00484 March 1, 2022 Consent Item 13
Title: Supplemental Agreement No. 1: Comprehensive Cannabis Study
Location: Citywide
Recommendation: Pass a Motion authorizing the City Manager or City Manager’s designee to execute contract supplemental No. 1 to amend contract No. PRC001464 with Economic & Planning Systems, Inc. (EPS) to extend the period of performance for one year to June 30, 2023 and increase the total not-to-exceed amount by $75,000 to $324,000.
Contact: Davina Smith, Cannabis Manager, (916) 808-4772, [email protected] ;
Christine Autio, Administrative Officer, (916) 808-4773, [email protected], Office of Cannabis Management, Office of the City Manager
Presenter: None
Attachments:
1–Description Analysis
2–Contract Supplement
File ID: 2022-00484 Consent Item 13
March 1, 2022
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City of Sacramento
Description/Analysis
Issue Detail: In July 2021, the City of Sacramento executed contract No. PRC001464 with EPS to conduct a comprehensive study of the cannabis business industry in the City of Sacramento with the goal to inform public policy pertaining to land use, fiscal/economic, and other regulations. The Office of Cannabis Management (OCM) is recommending an extension of the contract to June 30, 2023, and an increase of the contract by $75,000 to allow for updated mapping and analysis of recent redistricting, report revisions, and preparation for presentations to Council committees and Council meetings.
Policy Considerations: Council approval is required to execute contracts for professional services if the contract supplement increases the original contract amount to $250,000 or more. (Sacramento City Code Section 3.64.040.A.1.b.)
Economic Impacts: None.
Environmental Considerations: The proposed activity is not a project pursuant to CEQA.
CEQA Guidelines Section 15378(b)(2). The activity is a continuing administrative or maintenance activity, such as the purchase for supplies, personnel-related actions, general policy, and procedure making and is not subject to CEQA. CEQA Guidelines Section 15060(c)3.
Sustainability: Not applicable.
Commission/Committee Action: Not applicable.
Rationale for Recommendation: The recommended contract supplement provides the time and resources for EPS to complete the remapping and additional analysis and presentations that were not anticipated when the initial contract was executed.
Financial Considerations: Sufficient funding is available in OCM’s operating budget to award the contract supplement.
Local Business Enterprise (LBE): Not applicable.
SUPPLEMENTAL CONTRACT
(Rev. 11-1-19)
Project Title and Job Number: Cannabis Study Date: 02/22/2022 Purchase Order #: 62367 Supplemental Contract No.: 1
The City of Sacramento ("City") and Economic & Planning Systems , Inc. ("Contractor"), as parties to that certain Professional Services Agreement designated as Contract Number PRC001464_, including any and all prior supplemental contracts modifying the contract (the contract and all supplemental contracts are hereafter collectively referred to as the " Contract"), hereby supplement and modify the Contract as follows:
1. The Scope of Services specified in Exhibit A of the Contract is amended as follows:
The period of performance is extended to June 30, 2023.
2. In consideration of the additional and/or revised services described in section 1, above, the maximum not -to-exceed amount that is s pecified in Exhibit B of the Contract for payment of Contractor's fees and expenses, is increased by $75,000, and the Contract’s maximum not-to-exceed amount is amended as follows:
Agreement's original not-to-exceed amount: _ $249,000_
Net change by previous supplemental contracts: ____0_____ Not-to-exceed amount prior to this supplemental contract: $249,000_ Increase by this supplemental contract: _ _$75,000_
New not-to exceed amount including all supplemental contracts: _$324,000_
3. Contractor agrees that the amount of increase or decrease in the not -to-exceed amount specified in section 2, above, shall constitute full compensation for the additional and/or revised services specified in section 1, above, and shall fully compensate Contractor for any and all direct and indirect costs that may be incurred by Contractor in connection with such additional and/or revised services, including costs associated with any changes and/or delays in schedules or in the delivery of other services by Contractor.
4. Contractor warrants and represents that the person or persons executing this supplemental contrac t on behalf of Contractor has or have been duly authorized by Contractor to sign this supplemental contract and bind Contractor to the terms hereof.
5. Except as specifically revised herein, all terms and conditions of the Contract shall remain in full force and effect, and Contractor shall perform al l of the services, duties, obligations, and conditions required under the Contract, as supplemented and modified by this supplemental contract.
[SIGNATURES ON FOLLOWING PAGE]