Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2022-00439 March 8, 2022 Consent Item 05
Title: Grant/Agreement: California Task Force Seven (CA-TF7) Urban Search and Rescue (US&R) Team’s KY Tornados (G12705100)
Location: Citywide
Recommendation: Adopt a Resolution authorizing the City Manager, or the City Manager’s designee to: 1) execute Amendments M016 to Assistance Award/Amendment No. EMW-2018- CA-USR-0008 with the Department of Homeland Security, Federal Emergency Management Agency, for CA-TF7 US&R Team KY Tornados Deployment; 2) accept federal funding for the Amendments in a total amount not to exceed $15,400 for the CA-TF7 US&R Team KY Tornados Deployment; 3) establish an operating grant for the CA-TF7 US&R Team KY Tornados Deployment grant project (G12705100); and 4) establish revenue and expenditure budgets for the CA-TF7 US&R Team KY Tornados Deployment Project (G12705100) in the operating grant fund (Fund 2702).
Contact: Allison Narramore, Administrative Officer, (916) 808-8065, [email protected], Fire Department
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Assistance Award/Amendment
File ID: 2022-00439 Consent Item 05
March 8, 2022
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City of Sacramento
Description/Analysis
Issue Detail: On December 11, 2021, a California Task Force Seven (CA-TF7) White IST representatives were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). As the sponsoring agency for CA-TF7 Urban Search and Rescue (US&R) program, the City of Sacramento (Fire Department) is responsible for providing trained personnel to staff positions on federal task force teams and incident support teams, and as a result of this deployment, the City must sign the DHS/FEMA Assistance Award/Amendment contracts (EMW-2018-CA-USR0008, Amendments M016) in the amount of $15,400 to receive reimbursement for costs associated with deployment activities.
Policy Considerations: Acceptance of the federal US&R funding is consistent with City Council action relative to state and federal grant awards.
Economic Impacts: None.
Environmental Considerations: Ongoing administrative maintenance activities, such as purchases of supplies, equipment or materials which are not made for purposes of a public construction project, do not constitute a “project” and are exempt from the California Environmental Quality Act (CEQA) CEQA Guidelines, Section 15061(b) (3), 15378(b) (2).
Sustainability: There are no sustainability considerations applicable to the acceptance of federal funding reimbursing DHS/FEMA directed activities.
Commission/Committee Action: Not Applicable. Rationale for Recommendation: DHS/FEMA Assistance Award/Amendment contract (EMW2018-CA-USR-0008, Amendments M016) in the amount of $15,400 must be signed and submitted to DHS/FEMA to receive reimbursement for costs associated with the KY Tornados.
Financial Considerations: As the sponsoring agency, the City of Sacramento incurs costs related to the activation of the CA-TF7 US&R Team; and DHS/FEMA reimburses expenses directly related to these deployment activities. This amendment allows DHS/FEMA to obligate $15,400 of federal funds (Fund 2702) to cover labor and equipment expenses incurred by the City for activities associated with the Tropical Cyclone Henri. Staff recommends the CA-TF7 US&R Team KY Tornados operating grant project (G12705100) be established with revenue and expenditure budgets in the amount of $15,400.
Local Business Enterprise (LBE): Not Applicable.
RESOLUTION NO.
Adopted by the Sacramento City Council
CALIFORNIA TASK FORCE SEVEN (CA-TF7) URBAN SEARCH AND RESCUE (US&R) TEAM KY TORNADOS (G12705100) (GRANT)
BACKGROUND
A. The City of Sacramento Fire Department has been the sponsoring agency for the CA-TF7 US&R Team since the inception of the Federal Urban Search & Rescue program in the early 1990’s. CA-TF7 has responded for emergency assistance to the terrorist attack of the World Trade Center in New York, to the Gulf Coast in the aftermath of Hurricane Katrina, to the Oso Washington mudslides, and various other events.
B. CA-TF7 can be deployed as an entire team, or individual Incident Support Team (IST) members, to provide overhead support to man-made and natural disasters; and national special security events.
C. On December 11, 202 1, CA -TF7’s team members were activated by the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA) for deployment to KY Tornados.
D. To receive reimbursement for costs associated with the deployment activities for the KY Tornados deployment, the City must pass a resolution granting signature authority for the City Manager, or the City Manager’s designee to sign Amendments M016 respectively, regarding DHS/FEMA Assistance Award/Amendment No. EMW-2018-CA-USR-0008.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to execute Amendments to DHS/FEMA
Assistance Award/Amendment No. EMW-2018-CA-USR-0008.
Section 2. The City Manager or the City Manager’s designee, including the Fire Chief, is authorized to accept the federal funding for CA-TF7 US&R Team in the amount of $15,400 for Amendments M016.
Section 3. An operating grant shall be established for the CA-TF7 US&R Team KY Tornados (G12705100).
Section 4. A revenue and expenditure budget in the amount of $15,400 shall be established for the CA-TF7 US&R Team KY Tornados Deployment (G12705100) in the operating grant fund (Fund 2702).
DEPARTMENT OF HOMELAND SECURITY
FEDERAL EMERGENCY MANAGEMENT AGENCY
ASSISTANCE AWARD/AMENDMENT
FEMA Form 40-21
3. INSTRUMENT NUMBER 6. CONTROL NUMBER4. AMENDMENT NUMBER
9. RECIPIENT PROJECT MANAGER 10. FEMA PROJECT OFFICER
5. EFFECTIVE DATE
Recipient is required to sign and return one (1) copy of this document to the issuing/administration office in Block 8.
17. RECIPIENT REQUIREMENT
18. RECIPIENT (Typed name and title) 19. ASSISTANCE OFFICER (Typed name and title)
20. SIGNATURE OF RECIPIENT 20a. DATE 21. SIGNATURE OF ASSISTANCE OFFICER 21a. DATE Recipient is not required to sign this document.
16. DESCRIPTION OF PROJECT
14. ASSISTANCE AMOUNT 15. ACCOUNTING & APPROPRIATION DATA
COST REIMBURSEMENT
11. ASSISTANCE ARRANGEMENT
COST SHARING
FIXED PRICE
OTHER
TREASURY CHECK
REIMBURSEMENT
12. PAYMENT METHOD
ADVANCE CHECK
LETTER OF CREDIT
13. PAYMENT OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Office of the Chief Financial Officer
Finance Services Branch
500 C Street, S.W., Patriot Plaza
Washington, D.C. 20472
7. RECIPIENT NAME AND ADDRESS
COOPERATIVE AGREEMENT
1. ASSISTANCE INSTRUMENT
AMENDMENT
2. TYPE OF ACTION
GRANT AWARD
8. ISSUING/ADMINISTRATION OFFICE
FEDERAL EMERGENCY MANAGEMENT AGENCY
Grants Management Division
500 C Street, S.W.
Washington, D.C. 20472
Specialist:
EMW-2018-CA-USR-0008
Scott Williams, 916-808-1604
The purpose of this Amendment, M016 is to provide funding for support of Kentucky Tornadoes.
The total amount obligated under this agreement is hereby increased by $15,400.00 from $1,469,800.00 to $1,485,200.00.
All terms and conditions remain unchanged and in full force and effect.
Assistance Listing, formerly (formerly, Catalog of Federal Domestic Assistance - CFDA) No. 97.025 applies.
End of Amendment M016.
*For each Activation, the grantee is reminded that all project related materials, both programmatic and financial, must be retained at least three years from the date the final expenditure report (not the date of this Amendment Notice) is submitted for each disaster.Nica Mathes, Section Chief - Mitigation Branch Jan 14, 2022
PREVIOUS AMOUNT
AMOUNT THIS ACTION
TOTAL AMOUNT $1,485,200.00
M016 See block 21a AX00122N2022T
City of Sacramento (CA-TF7)
5770 Freeport Blvd.
Suite #200
Sacramento, CA 95822
Denise Beasley, (202) 227-9172
Elwood Ey, 202.646.4013
2022-D1-4630DR-9044-XXXX-4103-D
$1,469,800.00
$15,400.00