Susana Alcala Wood, City Attorney Jorge Oseguera, City Auditor Mindy Cuppy, City Clerk Howard Chan, City Manager John Colville, City Treasurer City Council Report
915 I Street, 1st Floor
Sacramento, CA 95814
www.cityofsacramento.org
File ID: 2021-01448 March 22, 2022 Consent Item 13
Title: Professional Services Agreement: Florin Road Vision Zero Safety Project (T15215800)
Location: Florin Road from 24
th Street to Munson Way, Districts 5 and 8
Recommendation: Adopt a Resolution: 1) authorizing the City Manager or the City Manager’s designee to execute a Professional Services Agreement not to exceed $621,688 with Mark Thomas and Company for the preliminary engineering of safety improvements on Florin Road from 24
th Street to Munson Way; and 2) authorizing the City Manager or the City Manager’s designee to transfer $177,000 (Road Maintenance and Rehabilitation Account, Fund 2036) from the expenditure budget of the Transportation Corridor Program (R15210000) to the expenditure budget of the Florin Road Vision Zero Safety Project (T15215800).
Contact: William Shunk, Senior Engineer (916) 808-2986, [email protected] ;
Ofelia Avalos, Engineering Services Manager (916) 808-5054, [email protected], Department of Public Works
Presenter: None
Attachments:
1-Description/Analysis
2-Resolution
3-Agreement
File ID: 2021-01448 Consent Item 13
March 22, 2022
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City of Sacramento
Description/Analysis
Issue Detail: Florin Road between 24th Street and Munson Way was identified in the Vision Zero Action Plan as one of the City’s top five high injury corridors. Between 2009 and 2017, 16 crashes within the project’s limits resulted in a fatality or severe injury, eight of which involved a person walking or biking. The corridor has a pavement condition index of 43 (poor).
This presents the City with an opportunity to evaluate the functionality of the corridor and make cost-effective safety improvements while also improving pavement conditions.
The Florin Road Vision Zero Safety Project (T15215800) will provide a pavement overlay for the corridor to bring the pavement conditions to a state of good repair. The project will also include continuous bike lanes, sidewalk improvements, additional marked crossings, upgrading existing unsignalized crossings to controlled crossings, modifying signals to provide protected left turns, and installing advanced dilemma zone detection at intersections. The purpose of these improvements is to address the collision history of the corridor by slowing down and improving operations for automobile traffic, modernizing signal equipment, and improving bicycle and pedestrian facilities.
The construction phase of the project will be funded by a combination of Senate Bill 1 Local Partnership Program (LPP) funds, federal grant funds, and local transportation funds. To streamline project delivery, the LPP funds will be expended on pavement rehabilitation and the federal funds will be expended on additional safety improvements not addressed with the overlay project. Each project will be administered under a separate consultant contract.
The City of Sacramento advertised a competitive solicitation for proposals from consulting engineering firms to complete preliminary engineering and construction support for the Florin Road Vision Zero Safety Project. Based upon the merits of the written proposals and subsequent interviews, a panel of City staff is recommending awarding the contract to the top ranked consultant team, Mark Thomas and Company. City Council approval is needed for the award of the consultant contract.
Policy Considerations: The Florin Road Vision Zero Safety Project is consistent with the City General Plan goals and key policies of operating and maintaining streets and roadways that accommodate and promote safe and convenient travel for all users. The project will help manage safe operating conditions on Florin Road (General Plan M 1.1.2), improve pedestrian safety at intersections and crossings (General Plan M2.1.7), and ensure traffic signal operations that considers the safe and efficient travel for all modes (General Plan M 4.4.4).
File ID: 2021-01448 Consent Item 13
March 22, 2022
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City of Sacramento
The action is also consistent with the adopted Vision Zero goal to work collaboratively in a data-driven effort to eliminate traffic fatalities and serious injuries by 2027, including to develop designs and secure grant funding for first Top 5 priority corridors, with a focus on roadway designs for reduced speeds (2.2).
Economic Impacts: None.
Environmental Considerations:
California Environmental Quality Act (CEQA): Under CEQA general rule 15061-B-3, CEQA applies only to projects which have the potential for causing a significant effect on the environment. Administrative budgetary and contract execution actions will have no effect on the environment and are therefore not subject to CEQA review.
Appropriate CEQA review for the project will take place as part of project development.
Sustainability: The project is consistent with the City’s General Plan goals to help improve the health of residents by promoting walking and bicycling, and to create a healthier urban environment by eliminating pedestrian barriers with the construction of safe pedestrian crossings. The project will encourage active modes of transportation.
Commission/Committee Action: None.
Rationale for Recommendation: The Department of Public Works advertised a request for proposals for the competitive selection of a consultant firm or team to provide environmental clearance, final engineering, and construction support for the Florin Road Vision Zero Safety Project. Two firms responded:
• Mark Thomas and Company
• WSP, Inc.
A panel consisting of City staff from the Department of Public Works reviewed and evaluated the consultant teams’ written proposals based upon experience, qualifications, project understanding, and work plan. All proposals were deemed qualified responders to the proposal solicitation process, and both firms were selected to interview. After the interviews, Mark Thomas was unanimously selected by the panel as the top ranked firm.
Financial Considerations: The total estimated cost for preliminary engineering and the preparation of construction documents is approximately $1 million. With the approval of a transfer of $177,000 (Road Maintenance and Rehabilitation Account, Fund 2036) from the expenditure budget of the Transportation Corridor Program (R15210000) to the expenditure
File ID: 2021-01448 Consent Item 13
March 22, 2022
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City of Sacramento
budget of the Florin Road Vision Zero Safety Project (T15215800), there will be sufficient funding to execute a Professional Services Agreement not to exceed $621,688 with Mark Thomas and Company for safety improvements on Florin Road from 24th Street to Munson Way and an existing separate agreement with Mark Thomas for $207,688. State and federal grant funds as well as local funds for construction are programmed, and additional budgetary actions will be taken when those funds are allocated by the appropriate agency.
Local Business Enterprise (LBE): The Florin Road Vision Zero Safety Project has federal funding programmed for the construction phase and requires conformance with project participation guidelines for Disadvantaged Business Enterprise (DBE) program. Therefore, the City’s LBE requirements are held in abeyance. The DBE goal for the project is 15%. Mark Thomas met the DBE goal by pledging 24%.
RESOLUTION NO.
Adopted by the Sacramento City Council
PROFESSIONAL SERVICES AGREEMENT: FLORIN ROAD VISION ZERO SAFETY PROJECT (T15215800)
BACKGROUND
A. The Florin Road Vision Zero Safety Project (T15215800) will provide a pavement overlay for the corridor to bring the pavement conditions to a state of good repair. The project will also include continuous bike lanes, sidewalk improvements, additional marked crossings, upgrading existing unsignalized crossings to controlled crossings, modifying signals to provide protected left turns, and installing advanced dilemma zone detection at intersections. The purpose of these improvements is to address the collision history of the corridor by slowing down and improving operations for automobile traffic, modernizing signal equipment, and improving bicycle and pedestrian facilities.
B. The project will be funded by a combination of Senate Bill 1 Local Partnership Program (LPP) funds, federal grant funds, and local transportation funds. To streamline project delivery, the LPP funds will be expended on the pavement overlay effort and the federal funds will be expended on additional safety improvements not addressed with the overlay project.
C. The City of Sacramento advertised a competitive solicitation for proposals from consulting engineering firms to complete environmental clearance, final engineering, and construction support for the Florin Road Vision Zero Safety Project. City Council approval is needed for the award of the consultant contract.
D. The total estimated cost for preliminary engineering and construction support is $1,070,000.
BASED ON THE FACTS SET FORTH IN THE BACKGROUND, THE CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. The City Manager or the City Manager’s designee is authorized to execute a Professional Services Agreement not to exceed $621,688 with Mark Thomas and Company for safety improvements on Florin Road from 24th Street to Munson Way.
Section 2. The City Manager or the City Manager’s designee is authorized to transfer $177,000 (Road Maintenance and Rehabilitation Account, Fund 2036) from the expenditure budget of the Transportation Corridor
Program (R15210000) to the expenditure budget of the Florin Road Vision Zero Safety Project (T15215800).